090713 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday July 13, 2009 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
J'\ Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
>
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
QJune 22, 2009
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of June 22, 2009 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of July 13, 2009 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Applications for Consent - Andy Jacko Farms Ltd.
Presented By: Margaret Misek-Evans, Corporate Manager, County of Oxford
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,
14-15-09-tt.Rdf
Ms. Misak-Evans, County of Oxford, appeared before Council to review the attached
report.
Mr. Humphrey, agent representing the applicant, confirmed agreement with the
application.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Rosehart AND RESOLVED THAT Tillsonburg Council advise the
Land Division Committee that the Town supports the proposal to create two lots;
Application #B-14109 for future development and Application #B-15109 for a proposed
seniors' oriented development, subject to the conditions as contained in County of Oxford
Report 2009-176.
"Carried"
2. ARplication for Zone Change - Andy Jacko Farms Ltd.
Presented By: Marg Evans, County of Oxford Planning
0% Iff ==44 .� ,
ZON 7 08 8 Jacko.pdf 7-08-8 Jacko EN.doc 7-08-8 Jacko BYLdoc 7-08.8sched H.pdf 7408-8key.pdf
Ms. Misak-Evans, County of Oxford, appeared before Council to review the attached
report.
Mr. Peter Gregor, agent representing the applicant, appeared before Council. Mr. Gregor
presented the attached powerpoint presentation...
Public Mtg Pres - B - Jul-09.ppt
/0� No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Council of the Town of
Tillsonburg approve the zoning by-law amendment for an application submitted by
Nautical Lands Group Inc., on behalf of the owner Andy Jacko Farms Ltd., whereby lands
consisting of Lot 24, Plan 1653 in the Town of Tillsonburg are to be rezoned from Future
Development (FD) zone to Special Major Institutional (IN2-Special(H)) zone, with Holding
Provisions to allow for the development of retirement facilities.
"Carried"
3. Application for Zone Change - D.Y. Mechanical Contracting Ltd.
Presented By: Marg Evans, County of Oxford Planning
7-09-2 DY Mechanical.pdf
Ms. Misak-Evans, County of Oxford, appeared before Council to review the attached
report.
eaolb� Mr. Mark Cook, agent representing the applicant, appeared before Council.
Mr. Dave Yallop, of D.Y. Mechanical Contracting Ltd., appeared before Council to
comment. He noted that the hedge should be replaced with a fence.
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MINUTES: Meeting for the Committee "Open Council"
The issue of parking was discussed. It was noted that the intent of the building is to
house retired residents, no families.
Mr. Don Millman appeared before Council. Mr. Millman commented that he is generally in
favour of the application, but has a few questions. Mr. Millman noted that he has
concerns with the parking, doesn't like the 5 parking spaces across the front, but felt this
could be discussed and resolved around the table. Mr. Yallop indicated he would be
happy to discuss this concern any time, and is open to suggestions. Mr. Yallop, however,
noted that there had been a lot of discussion with Woodstock and Tillsonburg Planning,
and this is the recommendation that came from the Planning Board.
Mr. Gary Hunt, representing the Board of Directors from First Baptist Church, appeared
before Council, opposing the parking. He commented that the drive will take away
approximately 2 parking spaces on Rolph Street, and if there is to be a setback on either
side of the drive, 3 parking spaces could be lost. He noted that there have been problems
with people from another nearby dwelling parking in the Church's parking lot, and he has
concerns that more may migrate to that parking lot from the proposed development. Mr.
Yallop noted that the people currently parking in the Church parking lot are not from his
property. Mr. Hunt acknowledged that.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Council of the Town of
Tillsonburg approve 'in -principle' the Zone Change application submitted by D.Y.
Mechanical Contracting Ltd. whereby lands consisting of Lot 790, Plan 500 in the Town of
Tillsonburg are to be rezoned from Residential Entrepreneurial Area Zone (EC-R(H)), with
holding provision to Special Residential Entrepreneurial Area Zone (EC-R,Special) to
accommodate the construction of an addition to the existing triplex to create a five unit,
multiple unit dwelling with special provisions.
"Carried"
DELEGATIONS
4. Delegation: 2008 Draft Financial Statements F.).
Presented By: Christene Scrimgeour
Ms. Christene Scrimgeour appeared before Council, and reviewed the attached
documents.
Opportunity was given for questions and comments.
The following resolution was passed.
Resolution
Aoft� > No. 7
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Financial Statements for the
year ended December 31, 2008 and
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MINUTES: Meeting for the Committee "Open Council"
the 2008 Independence and Management Letters be received as information.
"Carried"
5. Long Point Region Conservation Authority - Up -Date and 2008 Highlights a
Copies of the'LPRCA 2008 Highlights' to be distributed at the July 13th Council Meeting.
-77
Powerpoint presentation... Flood Forecasting and Warning_Ju1y_ 13_2009 Tillsonburg.ppt
Mr. Buck Sloan, of the LPRCA, Mr. Cliff Evaniski, General Manager, and Ms. Heather
Surette, Manager of Watershed Services, appeared before Council.
An up -date was provided to Council regarding planning, flood forecasting, etc.
Ms. Surette, presented a new flood model that has been developed, as contained in the
attached presentation.
Opportunity was given for questions and comments.
The following resolution was passed.
Resolution
> No. 7
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the material as presented by
representatives of the LPRCA be received as information;
AND FURTHER THAT an electronic copy of the '2008 Highlights' for the Town of
Tillsonburg be added to the Corporation's web -site.
"Carried"
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
6. Ouerations Services Resort 02009-16 -Tender Results for Concession Street. Charlotte Avenue to
uarter Town Line Reconstruction
Presented By: Director of Operations
Resolution
> No. 8
Moved by Councillor Lewis
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MINUTES: Meeting for the Committee "Open Council'
Seconded by Councillor Beres AND RESOLVED THAT the Operations Services Staff
Report 02009-16 from the Director of Operations dated July 8th, 2009 be received;
AND FURTHER THAT Tender T2009 - 003 - Concession Street, Quarter Town Line
Road Re -construction be awarded to Terracon Underground Ltd. of Brantford, Ontario at
a cost of $893,288.51, subject to County of Oxford approval.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
7. Executive Summary RE: Holding Zone - Golf Course (By -Law 3373)
Presented By: Director of Corporate Services
M
Executive Summary to Golf Course Holding Zone By-law .doc
Resolution
> No. 9
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT a By-law be brought forward
to remove the holding provision from the ANSI lands involved in the development of the
Tillsonburg Golf Course.
"Carried"
8. Executive Summary RE: Tillsonburg Municipal Airport - Land Lease (By -Law 3374)
Presented By: Director of Corporate Services
lJ
Executive Summary to By-law 3374 - Hangar 14 Lease.doc By-law 3374 Hangar Lease with Hangar 14 group.doc
R
Lease - Hanger 14 Group(Jun19,09).doc
FINANCE
Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Deputy Mayor Renaud AND RESOLVED THAT By-law 3374 be brought
forward for Council consideration.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
INFORMATION ITEMS
9. RInC News Release
Id
RInC.Rdf
10. County of Oxford Monthly Up -Date Q
Presented By: Mayor Molnar
Mayor Molnar to provide a verbal up -date.
NOTICE OF MOTION
RESOLUTIONS
11. Ken DeCloet RE: Request for exemption to Fireworks By -Law
DeCloet.Rdf
Resolution
> No. 11
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the request from Ken DeCloet
dated July 8, 2009, requesting an exemption to the Fireworks By -Law for the 2009 Civic
Holiday Weekend, be approved pending Fire Chief approval.
"Carried"
BY-LAWS
12. By -Law 3369 - To Regulate the Sale. Display and Discharge of Fireworks (third reading) Q
Revised By -Law document... By-law 3369 - Revised 25 June 09 L.doc
'&� 13. By -Law 3373 -Remove Holding Zone Golf Course (three readings)
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MINUTES: Meeting for the Committee "Open Council"
14. By -Law 3374 - Land Lease - Tillsonburg Municipal Airport (Hangar 14 Group) (three readings)
M RA
By-law 3374 Hangar Lease with Hangar 14 group.doc Lease- Hanger 14 Group(Jun19,09).doc
15. Dy -Law 3375 - To amend Zoning By -Law 3295 (Jacko) (three readings)
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LTJ
7-08-8Jacko EN.doc 7-08-8Jacko BYLdcc 7-08-8sched H.pdf 7-0$-8key.pdf
Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3373 to Remove the
Holding Zone for the Tillsonburg Golf and Country Club;
By -Law 3374 to Authorize a Land Lease at the Tillsonburg Municipal Airport, with the
Hangar 14 Group;
By -Law 3375 to Amend Zoning By -Law 3295 (Jacko)
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law numbers 3373, 3374
and 3375.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law numbers 3369, 3373, 3374 and 3375 as passed in Committee without
amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3369 to Regulate the
Sale, Display and Discharge o Fireworks be given third and final reading and the Mayor
and Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3373 to Remove the
Holding Zone for the Tillsonburg Golf and County Club be given third and final reading
/01k� and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
'A
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3374 to Authorize a Land
Lease at the Tillsonburg Municipal Airport, with the Hangar 14 Group, be given third and
final reading and the Mayor and clerk be and are hereby authorized to sign the same and
place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3375 to Amend Zoning
By -Law 3295 (Jacko) be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried'
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 9:37 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Friday July 24, 2009 07:27
AM)
i'0061
Town of Tillsonburg
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