090810 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday August 10, 2009 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
CALL TO ORDER
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Office
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Council move into Executive - Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council'
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
UJuly 13, 2009
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meeting of July 13, 2009 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of August 10, 2009 be adopted.
Polllh\ "Carried"
PRESENTATIONS
1. EUSA (Electrical and Utilities Safety Association) Presentation
Mr. Ted Vandevis, CEO, EUSA, appeared before Council to present the Zero Quest
Award to the Town of Tillsonburg. Mr. Steve Lund and Mr. Stephen Leonard accepted the
Award on behalf of the Town.
It was noted that the Town of Tillsonburg is the first municipality to receive this Award.
PUBLIC MEETINGS
2. Minor Variance - A 04/09 Casa Homes
A 04 09 Watson PACKAGE.pdf appl A0409.pdf
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and reviewed the
attached County of Oxford Report.
'0� No persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
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MINUTES: Meeting for the Committee "Open Council"
No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Minor Variance A-04109 be
approved subject to the following conditions:
1. A building permit for the single detached dwelling shall be issued within one year of the
date of the Committee's decision;
2. The Long Point Region Conservation Authority shall advise the Town of Tillsonburg
that any concerns regarding slope stability are addressed and the applicant shall obtain
any required development permits from LPRCA;
3. A lot grading plan designed by a Professional Engineer or an Ontario Land Surveyor be
submitted to the Building Department for approval prior to the issuance of a building
permit.
"Carried"
3. Minor Variance - A 05109 Evans
ad %
A05 09 Evens PACKAGE.pdf applA0509.pdf
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and reviewed the
attached County of Oxford Report.
No persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT minor variance A-04109 be
approved subject to the following conditions:
1. A building permit for the proposed deck shall be issued within one year of the date of
the Committee's decision.
2. The Long Point Region Conservation Authority shall advise the Town of Tillsonburg
that their concerns have been addressed and the applicant shall obtain any required
development permits from LPRCA.
"Carried"
DELEGATIONS
4. Tillsonburg's Wipeout Parkinson's Event
Representatives of the event appeared before Council to encourage support and
participation.
Details of the event:
DATE: Sunday, September 27, 2009
TIME: 9:30 a.m. at Kelsey's Restaurant, Tillsonburg
Contact Information:
Sandra Beernaert, Race Director
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MINUTES: Meeting for the Committee "Open Council'
Telephone: (519)842-7964
Email: bsinc@rogers.com
QUARTERLY REPORTS
5. 2nd Quarter Report - Corporate Services and Finance
C 2009 - 029 Corporate Services and Finance 2009 2nd Qtr Report.doc
No. 8
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report dated August 4,
2009 regarding Corporate Services and Finance Second Quarter Report for the Year
Ended December 31, 2009 be received as information.
"Carried"
6. 2nd Quarter Report - Fire Services and Emergency Management
M
14� Fire 2nd Quarter 09.doc
No. 9
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the Tillsonburg Fire & Rescue
Services 2nd Quarter Report, 2009 be received as information.
"Carried"
No. 10
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT the $2700 revenue generated by
this sale of the assets to Rothsay be allocated to Asset Management Reserves;
AND unsold surplus equipment of the same be donated to an undeveloped country.
"Carried"
7. 2nd Quarter Report - Community Services
Community Centre 2009 2nd Quarter.doc
No. 11
Moved by Councillor Lewis
� Seconded by Councillor Beres AND RESOLVED THAT the Staff Report dated July 30,
2009 from the Community Services Department - Second Quarter Report for the Year
2009 be received as information.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
No. 12
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT approved Asset Management
Projects of Lock & Key Replacement and Interior & Exterior Security be reduced and the
dollars allocated ($42,400) be reallocated to cover the cost of Arena Floor Heat
Exchanger.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
8. Yallop Zoning By-law
7-09-2 DY Mechanical SUP. pdf
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and reviewed the
attached County of Oxford Report.
Mr. Yallop commented with respect to snow removal.
The following resolution was passed.
No. 6
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of
Tillsonburg approve the revised Zone Change application submitted by D.Y. Mechanical
Contracting Ltd. whereby lands consisting of Lot 790, Plan 500 in the Town of Tillsonburg
are to be rezoned from Residential Entrepreneurial Area Zone (EC-R(H)), with holding
provision to Special Residential Entrepreneurial Area Zone (EC-R,Special) to
accommodate the construction of an addition to the existing triplex to create a five unit,
multiple unit dwelling with special provisions.
"Carried"
Mr. Nevins requested permission to comment with respect to the subject application.
No. 7
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT Mr. Nevins be recognized as a
delegation.
"Carried"
Mr. Nevins, property owner across from the subject property, indicated he would prefer to
not see any parking across from his home.
9. Fire Communications Land Lease Agreement
u
Fire Communications Land Lease Agreement.doc
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MINUTES: Meeting for the Committee "Open Council"
No. 13
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT the Town of Tillsonburg enter into
an agreement with the County of Oxford to lease certain lands to permit the construction
of fire communications equipment (transmission tower and storage building) and that the
Town of Tillsonburg enter into an agreement with Spectrum Communications to construct
a communications tower and a storage building and to share operating costs relative to
these assets.
"Carried"
10. Tillsonburg Signage Strategy
U
Report EDO 07-09-Tillsonburg Signage Strategy(Aug10,09).doc
No. 14
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT this report be adopted in principal
and that staff be authorized to proceed with the preparation of a final implementation plan
for new gateway, wayfinding and destination arrival signage;
eoftl� THAT staff be authorized to enter into an agreement with The Sign Shop to develop three
design concepts for consideration/approval by Council and that the approved concept be
provided along with an accompanying Sign Manual for the Town at the cost of $2,900.00
plus GST;
AND FURTHER THAT any comments and suggestions from Members of Council and the
general public be incorporated into the implementation plan with a report being returned
to Council on September 14, 2009 for their final consideration and approval.
"Carried"
With Council's permission, the Development Commissioner also presented the attached
'Signage Strategy' presentation...
Mal
Signage Strategy(Aug10,09).ppt
11. Land Lease to Wills - Hangar 15
Report ED010-09-TMA Land Lease to Wills -Hangar 15(Aug10,09).doc
No. 15
Moved by Deputy Mayor Renaud
?004� Seconded by Councillor Beres AND RESOLVED THAT the Mayor and CAO be
authorized to enter into a lease agreement with Chris Wills for the construction of an
hangar at the Tillsonburg Municipal Airport on an approximately 2,800 square foot parcel
of property for a term of 25 years expiring December 31, 2034 at a price of $0.2893 per
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MINUTES: Meeting for the Committee "Open Council"
square foot and approximately $100 additional rent both increased cumulatively by the
CPI annually subject to the terms and conditions contained within the lease agreement.
"Carried"
OPERATIONS
12.Operations Services Report 02009-15 -Fire Apparatus Replacement Plan 9
Presented By: Director of Operations
No. 16
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the report from the Fleet
Manager, Fire Chief and Director of Operations dated July 21, 2009 be received;
AND FURTHER THAT the 2009 Asset Management Plan be amended to include Unit No.
71 Pumper and Unit No. 38 Fire Chiefs vehicle at a cost of $279,000.00 net of taxes.
"Deferred"
No. 17
Moved by Councillor Lewis
Seconded by Deputy Mayor Renaud AND RESOLVED THAT Report 02009-15 - Fire
Apparatus Replacement Plan, from the Fleet Manager, Fire Chief and Director of
Operations, be deferred to the next regular Council Meeting, scheduled for September 14,
14" 2009.
"Carried"
13. Operations Services Report 02009-17 - County Master Transportation Plan Q
Presented By: Director of Operations
No. 18
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Staff Report 02009-17
from the Director of Operations dated July 23rd, 2009 be received.
"Carried"
COMMUNITY SERVICES
14. Memorandum of Understandings - LPRCA - Cadman Park & Tillsonburg Bridges Golf Course D
MOU - LPRCA - Cadman Park & Bridges Golf Course
No. 19
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT staff be directed to forward
amended Memorandums of Understanding to the LPRCA and Bridges Golf Course.
"Carried"
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15. Infrastructure Stimulus Fund Report
M 9W IOU
ISF -COMMUNITY CENTRE ACCESSIBILITY AND INFRASTURTURE RENEWALdoc Concept Drawing.pdf
URL: https://isf-fsi.infrastructure.gc.ca
No. 20
Moved by Councillor Lewis
Seconded by Councillor RosehartAND RESOLVED THAT Council endorses and
supports the project for Infrastructure Stimulus Funding Application for the Tillsonburg
Community Centre Accessibility & Infrastructure Renewal dated August 10, 2009.
"Carried"
16. Interim Dog Park Report
August 2009 - Dog Park Update. doc
No. 21
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Interim Report on
Off -Leash Dog Park as prepared by the Director of Community Services be received as information.
"Carried"
CORPORATE SERVICES
17. Encroachment Request - McLean
C 2009-025 Encroachment Request - McLean.doc McLean encroachment. doc
ad
McLean Encroachment Survey.pdf
No. 22
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Council approves the
encroachment application for Jane Ann McLean for 39 London Street East and that an
encroachment agreement be brought forward in by-law format for Council consideration.
"Carried"
/Oft� 18. TACAC Request for Designation of Cenotaph
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MINUTES: Meeting for the Committee "Open Council"
M ,
C 2009-024 Cenotaph Designation under the Ontario Heritage Act.doc TACAC request to designate Cenotaph. pdf
Cenotaph Background Material. pdf
No. 23
Moved by Councillor Beres
Seconded by Councillor Lewis AND RESOLVED THAT Report C 2009-024 be received
as information;
THAT Council accept the request from the TACAC committee to designate the Cenotaph
as a Tillsonburg Historical Site under the Ontario Heritage Act;
AND FURTHER THAT a by-law be brought forward to effect this designation under the
Ontario Heritage Act.
"Carried"
19. Executive Summary to By-law 3376 to enter into Agreement with MTO Cartpath Agreement
`1 Executive Summary to M T 0 Cartpath Agreement .doc
No. 24
Moved by Councillor Beres
Seconded by Lewis AND RESOLVED THAT By-law 3376, being a by-law to enter into a
Cartpath Agreement with the Ministry of Transportation be brought forward for Council
consideration.
"Carried"
20. Executive Summary to By-law 3377 to designate Stop Signs for Park Place
Executive Summary to By-law 3377 to designate stop signs for Park Place .doc
No. 25
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT By-law 3377, being a by-law to
amend by-law 2997 to designate stop signs for Park Place be brought forward for
Council Consideration.
"Carried"
21. Executive Summary by-law 3378 to Enter into Agreement with Her Majesty the Queen (BCF)
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MINUTES: Meeting for the Committee "Open Council'
Executive Summary to By-law 3378 BCF Funding Agreement .doc
No. 26
Moved by Councillor Lewis
Seconded by Councillor Beres AND RESOLVED THAT By-law 3378, being a by-law to
enter into an agreement with Her Majesty the Queen for BCF funding be brought forward
for Council consideration.
FINANCE
22. FI 2009-022 FIR
Presented By: Director of Finance
FI 2009-022 FIR.doc F1083204 Tillsonburg T.xls
No. 27
Moved by Deputy Mayor Renaud
Seconded by Councillor Beres AND RESOLVED THAT Report FI 2009-022 2008 FIR
Reporting from the Director of Finance dated August 4, 2009 be received as information;
AND FURTHER THAT the Director of Finance is hereby authorized to file this document
with the Ministry of Municipal Affairs and Housing.
"Carried"
INFORMATION ITEMS
23. Information Item: Recreation Advisory Committee Meeting Minutes July 22, 2009 Q
RESOLUTIONS
BY-LAWS
24. By-law 3376 To Enter Into a Cartpath Agreement with MTO (three readings)
By-law 3376 Cartpath Agreement with MTO.doc Tillsonburg Cartpath Agreement Final (June-22-2009).kwtdoc
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25. By-law 3377 To Amend Traffic By-law 2997 (three readings)
By-law 3377 to amend Traffic By-law 2997 Stop Signs at Park Place.doc
26. By-law 3378 To Enter Into an Agreement with Her Majesty the Queen (BCF) (three readings)
By-law 3378 Contribution Agreement with Queen - BCF.doc BCF Agreement. pdf
27. By-law 3379 To Amend Zoning By-law 3295 (Yallop) (for three readings)
adICEL
By-law 3379.pdf
/00*) Resolutions
> Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3376 to authorize a
Cartpath Agreement with MTO;
By -Law 3377 to amend Traffic By -Law 2997;
By -Law 3378 to authorize an Agreement with her Majesty the Queen (BCF); and
By -Law 3379 to amend Zoning By -Law 3295 (Yallop)
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law numbers 3376, 3377,
3378 and 3379.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report
on By -Law numbers 3376, 3377, 3378 and 3379 as passed in Committee without
amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3376 to authorize a
Cartpath Agreement with MTO be given third and final reading and the Mayor and Clerk
be and are hereby authorized to sign the same and place the Corporate Seal thereunto.
e''1 "Carried"
Moved by Deputy Mayor Renaud
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'0ftN Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3377 to amend Traffic
By -Law 2997 be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3378 to Authorize an
Agreement with her Majesty the Queen (BCF) be given third and final reading and the
Mayor and clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3379 to Amend Zoning
By -Law 3295 (Yallop) be given third and final reading and the Mayor and Clerk be and are
hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 10:21 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday August 27, 2009
02:55 PM)
(^1
Town of Tillsonburg
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