090928 Budget Council Meeting MinutesW
MINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Special Meeting for the Committee "Open Council'
(2010 Budget)
on
Monday September 28, 2009 03:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
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MINUTES: Meeting for the Committee "Open Council"
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
(September 14, 2009 - Special Council (2010 Budget) Meeting
No. 1
Moved by Councillor Rosehart
Seconded by Councillor Deputy Mayor Renaud AND RESOLVED THAT the Minutes as prepared for the
Special Council Meeting of September 14, 2009 be adopted.
"Carried"
R
ADOPTION OF AGENDA
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Lamb AND RESOLVED THAT the Agenda as prepared for the Special Council
Meeting of September 14, 2009 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
>
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
COMMUNITY SERVICES
>
CORPORATE SERVICES
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60
MINUTES: Meeting for the Committee "Open Council"
FINANCE
1.2010 Budget
Presented By: Director of Finance
The Director of Finance commented, noting that the excel spreadsheet, as attached, is
provided in response to questions/direction from the September 14, 2009 meeting.
Councillors Lewis and Stephenson arrived for the meeting.
P and I was discussed.
Debt was discussed.
Councillor Beres noted that he would like the dollar amount of new 2009 debt identified.
A revised spreadsheet was provided, with revised wording under Item 5..."Total estimated
2010 operating costs".
M
2010 Budget Analysis 092309.xls
Councillor Beres was provided with opportunity to speak to his request, as noted in the
attached submission, to assist in formulating a fair and reasonable 2010 Budget.
Councillor Beres noted that he would like to see direction given to staff to bring back a
budget increase of 2.8%, based on the Consumer Price Index predictions for 2009.
Discussion was held.
The Director of Finance committed to bringing back a list identifying special projects from
2009, that are nonrecurring projects.
Deputy Mayor Renaud agreed with Councillor Beres that we need to find a way to shorten
the process, and commented with respect to Asset Management. He noted that he did
not necessarily agree with the CPI number.
It was noted that items would need to be looked at in a priority order, for example things
that must be done for statutory or other reasons.
Councillor Lamb requested that special projects/works from 2009, that have not been
completed. He also noted he would like to see less that 2.8%.
Councillor Lewis commented that we need to work from the top, down.
Mayor Molnar commented that he would like to see a direction. He noted that he is
supportive of abating asset management financing when there is alternative financing
resources.
Mayor Molnar commented. A finalized breakdown of 2009 Asset Management will come
forward, then Council will be more prepared to give direction. We will also look at 2010
projects, with third party revenues.
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MINUTES: Meeting for the Committee "Open Council"
The CAO noted, for clarification, that the total Asset Management budget is approximately
one third from taxation.
The Director of Finance recapped. An Asset Management up -date for 2009 will be
provided at the next regular Council Meeting, a project listing for items that may not be
recurring will be provided, with Senior Management review.
Councillor Stephenson spoke regarding the idea of a public transit system, which runs out
of Town, to assist individuals needing to attend out-of-town appointments, etc.
Discussion was held and it was suggested a preliminary response regarding a transit
system be facilitated through the CAO, following consideration by Economic
Development. The following resolution was passed.
No. 3
Moved by Councillor Stephenson
Seconded by Councillor Beres AND RESOLVED THAT direction be given, through the
CAO, for a preliminary response on the feasibility of a transit system, internal and
external, through partnerships, by October 26th.
"Carried"
Discussion was held regarding the Dog Park. The Director of Community Services to
follow-up. Mayor Molnar suggested third party contribution details.
'O�, Councillor Stephenson suggested a review of the seasonal leaf collection process. The
following resolution was passed.
No. 4
Moved by Councillor Stephenson
Seconded by Deputy Mayor Renaud AND RESOLVED THAT the Director of Operations
be directed to prepare a report regarding options in the removal of seasonal leaves.
"Carried"
INFORMATION ITEMS
NOTICE OF MOTION
RESOLUTIONS
BY-LAWS
ITEMS OF PUBLIC INTEREST
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MINUTES: Meeting for the Committee "Open Council"
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Council adjourned from the Special Council Meeting at 4:55 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday September 28, 2009
08:42 PM)
14�
Town of Tillsonburg
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