091013 Regular Council Meeting Minutes/1
MINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Tuesday October 13, 2009 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
Deputy Mayor Renaud called the meeting to order.
CLOSED MEETING SESSION
No. 1
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Town Council move into Closed Session.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
In the absence of Mayor Molnar, Deputy Mayor Renaud called the meeting to order.
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
[September 28, 2009
[September 30, 2009 (Special Council Meeting)
No. 2
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the Council
Meetings of September 28 and 30, 2009 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of October 13, 2009 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application - Schott
Presented By: Mr. Jason Juhasz, Planner, County of Oxford
County of Oxford Planning Report... a 07 09 Schott report package.pdf
In the absence of the Planner, the Director of Corporate Services commented with respect
to the subject application and County of Oxford report, as attached.
(401111�) The Agent for the Applicant was in attendance.
No other persons appeared in support of, or opposition to, the subject application.
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MINUTES: Meeting for the Committee "Open Council"
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT Committee of Adjustment
Application A-07109 be granted, subject to the following condition:
1. The requested variance shall only apply to the area of the proposed covered deck on
the east side of the existing dwelling as shown on the applicant's survey.
"Carried"
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
2. Report CAO 0912009 RE: Bayham Ferry Feasibility and Impact Study
Bayham Ferry Funding Report.doc (revised Report)
Bayham Letter Sept 4 09.pdf
Resolution
> No. 5
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Town of Tillsonburg advise
the Township of Bayham that the Town is willing to partner in the Feasibility and
Economic Impact Study of a commercial ferry service and contribute $2000 towards the
cost.
"Carried
Deputy Mayor Renaud moved to Agenda Item 4, in the absence of the Development Commissioner.
3. Report EDO 14-09 RE: Tillsonburg Signage Strategy Q
Report E D 0 1 4-09-T illsonburg Signage Strategy►(Oct13,09).doc
The Development Commissioner joined the Council Meeting at 7:20 p.m., and presented
the attached report.
Resolution
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MINUTES: Meeting for the Committee "Open Council"
/Oft� > No. 8
Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT Report EDO 14-09 be approved,
and
1. That staff be authorized to proceed with the implementation of new gateway,
wayfinding and destination arrival signage for the Town of Tillsonburg;
2. That Council approve the design and concept labeled "Option 1" and that this design
form the template for the signage implementation strategy; and
3. That staff be directed to prepare a public signage policy to manage future additions to
the signage contained in this report.
"Carried"
rA�
OPERATIONS
4. Operations Services Report 02009-26 -Curbside Leaf Collection and Bio -degradable Bags Q
Presented By: Director of Operations
Resolution
> No. 6
Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT Report 02009-26, Curbside Leaf
Collection and Bio -degradable bags, from the Roads Foreperson dated Monday, October
06, 2009 be received.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
5. Facade Improvement By-law Q
41 BROADWAY.i¢g
Resolution
> No. 7
Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT the Town enter into a Facade
Improvement Loan of $15,000 and an Upper Storey Residential Loan for $40,000 at prime
interest for 41 Broadway;
AND THAT a by-law to enact this agreement be brought forward for Council
consideration.
"Carried"
Mayor Molnar joined the Council Meeting at 7:20 p.m. and Chaired the remainder of the meeting.
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MINUTES: Meeting for the Committee "Open Council"
Mayor Molnar moved back to Agenda Item 3.
6. Parking on Frances Street D
,9
Frances Street Parking pdf Letter Requesting Parking Changes on Frances Street.pdf
ad
Package of Info Re St. Josephs School.pdf
Resolution
> No. 9
Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT Report C 2009-017, St.
Joseph's Catholic School Bus Parking, and the recommendations contained therein be
adopted.
"Defeated"
Recorded Vote:
Yea Nay
Beres, D. X
Lamb, S. X
Lewis, F. absent
Molnar, S. X
Renaud, M. X
Rosehart, C. X
Stephenson, B. X
"Motion was defeated."
Mayor Molnar requested that the three pieces of additional correspondence, as circulated
at the Council Meeting, be added to the Minutes...
,d
Elm—
ad —__I�
Campbell.pdf Byrnes.pdf Frances St.pdf
FINANCE
7. Executive Summary - By -Law 3386 - Settlement Agreement with County of Oxford
Presented By: Director of Finance
Executive Summary to By-law 3386 Settlement Agreement with the County of 0xford.doc
Resolution
> No. 10
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By-law 3386 be brought forward
for Council consideration.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
INFORMATION ITEMS
8. Community Schools Alliance RE: MPP Letter in Support of a "Smart Moratorium" on School
Closures Q
Resolution
> No. 11
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the correspondence from the
Community Schools Alliance, dated October 5, 2009, requesting a letter to Oxford's MPP
in support of a "smart moratorium" on school closures, be supported.
"Carried"
9. Long Point Region Conservation Authority RE: 2008 Annual Report
Copies of the Annual Report were distributed at meeting.
10. AMO Economic Development Task Force Up -Date RE: Southern Ontario Municipalities Invited to
Submit Funding Requests
Rai
091006 alt Eco Dev 4.doc
11. Tillsonburg & District Historical Society RE: The Inactive Cemeteries Protection Act, 2009
9%
Historical Society. pdf
Resolution
> No. 12
Moved by Councillor Rosehart
Seconded by Councillor Stephenson AND RESOLVED THAT correspondence be
received from the Tillsonburg & District Historical Society regarding The Inactive
Cemeteries Protection Act, 2009 and that the Director of Corporate Services prepare a
background report for the meeting of October 26, 2009.
"Carried"
12. CAW Local 88 RE: CAMI Automotive Inc. Products
CAW.pdf
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MINUTES: Meeting for the Committee "Open Council'
NOTICE OF MOTION
RESOLUTIONS
13. Rotary Club of Tillsonburg RE: Rotary Clock Tower and Heritage Square Q
Resolution
> No. 13
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT correspondence received from
the Rotary Club of Tillsonburg, dated September 28, 2009, regarding the Rotary Clock
Tower and Heritage Square be received and referred to the CAO for Report at the next
regular Council Meeting, October 26, 2009.
"Carried"
14. The Kiwanis Club of Tillsonburg RE: Santa Claus Parade - Funding U
Resolution
> No. 14
Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT correspondence received from the
Kiwanis Club of Tillsonburg, dated October 5, 2009, regarding the Annual Santa Claus
Parade be received and referred to the Special Awards Committee (John Law Trust) for
consideration.
"Carried"
BY-LAWS
15. By -Law 3385 - Facade Improvement Loan Agreement (2117846 Ontario Inca
By-law 3385 Facade Improvement Loan Agreement.doc
MWW
2117846 Ontario Inc. Facade App.pdf
U
Facade Improvement Loan - 41 Broadway.doc
16. By -Law 3386 Settlement Agreement with the County of Oxford Q
Resolutions
Moved by Deputy Mayor Renaud
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MINUTES: Meeting for the Committee "Open Council'
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3385 to authorize a
Facade Improvement Loan Agreement; and
By -Law 3386 to enter into a Settlement Agreement with the County of Oxford
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3385 and
3386.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and
report on By -Law Numbers 3385 and 3386 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3385 to authorize a
Facade Improvement Loan Agreement be given third and final reading and the Mayor and
Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
Moved by Deputy Mayor Renaud
eok� Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3386 to enter into a
Settlement Agreement with the County of Oxford be given third and final reading and the
Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 8:35 p.m.
Approval Received: (1 of 1)
Lana Lu nd/Tillson burg (Wednesday October 21,
2009 10:25 AM)
Town of Tillsonburg
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