091210 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Thursday December 10, 2009 09:00 AM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Rosehart
Seconded by Councillor Lamb AND RESOLVED THAT Council move into Executive - Closed Session, for
the purpose of an Educational Meeting.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
None
ADOPTION OF AGENDA
No. 2
Moved by Councillor Stephenson
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for the Special
Council - Budget Meeting of December 10, 2009 be adopted.
"Carried"
FINANCE
1. 2010 Agenda
2010 Budget Meeting Agenda v1-121009.doc
2.2010 Budget Overview II
Presented By: Director of Finance
The CAO provided introductory comments.
The Director of Finance reviewed the 2010 Budget Overview, as attached.
3.2010 Business Plans
Presented By: Directors/Managers
Page 2
2010 Business plan 510 BIA.doc 2010 Business plan 100 Council.doc 2010 Business plan 110 Corp Admin & Finance.doc
2010 Business plan 120 Customer Service.doc
2010 Business plan 130 Fleet.doc 2010 Business plan 135 Municipal Facilities.doc
2010 Business plan 145 Enterprise Services.doc
2010 Business plan 150 Fire.doc 2010 Business plan 160 Police.doc
2010 Business plan 170, 220, 225, 235, 260 Roads.doc 2010 Business plan 180 Protection. doe 2010 Business plan 190 Building.doc
MA -
2010 Business plan 210 Engineering.doc 2010 Business plan 230 Parking. doe 2010 Business plan 240 Airport.doc
M
2010 Business plan 250 Sanitary Sewers.doc 2010 Business plan 270 Water. doe 2010 Business plan 280 Solid Waste.doc
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MINUTES: Meeting for the Committee "Open Council"
X001
2010 Business plan 300 Cemetery.doc 2010 Business plan 450, 465 Recreation - Parks & Facilities.doc
2010 Business plan 460 Recreation - Programs.doc 2010 Business plan 460, 465-7703 Special Events Centre.doc
2010 Business plan 467 EFC.doc 2010 Business plan 470 Library. doc 2010 Business plan 475 Museum.doc
2010 Business plan 480 Tourism. doc 2010 Business plan 500 Planning.doc 2010 Business plan 505 Economic Development.doc
4.2010 Budget
Presented By: Directors/Managers
2010 Budget 510 BIA.xls 2010 Budget 000 Consolidation - Council.xls 2010 Budget 100 Council.xls
2010 Budget 110 Carp Admin & Finance.xls 2010 Budget 120 Customer Service.xls 2010 Budget 130 Fleet.xls
2010 Budget 135 Facilities.xls 2010 Budget 140 Comm Emerg Mgmt Prog.xls 2010 Budget 145 Enterprise Services.xls
ff THAJ -ME,
2010 Budget 150 Fire.xls 2010 Budget 160 Poliice.xls 2010 Budget 170 Conservation.xls
�t , 2l,
2010 Budget 170, 220, 225, 235, 260 Roads - Consolidated.xls 2010 Budget 180 Protection.xls 2010 Budget 1 SO Building.xls
M N Bail.%,
2010 Budget 200 Ops Admin.xls 2010 Budget 210 Engineering.xls 2010 Budget 220 Roads.xls
2010 Budget 225 Winter Maintenance.xls 2010 Budget 230 Parking.xls 2010 Budget 235 Streetlights.xls 2010 Budget 240 Airport.xls
2010 Budget 250 Sanitary Sewers.xls 2010 Budget 260 Storm Sewers.xls 2010 Budget 270 Water.xls
9RI RE)
Bgil It E.
2010 Budget 280 Solid Waste.xls 2010 Budget 300 Cemetery.xls 2010 Budget 450 Recreation - Parks.xls
n. EA.
2010 Budget 450, 460, 465 Recreation - Consolidated.xls 2010 Budget 455 Comm Sery Admin.xls
U �l
2010 Budget 460 Recreation - Programs.xls 2010 Budget 460,465-7703 Special Events Centre.xls
2010 Budget 465 Recreation-Facilities.xls 2010 Budget 467 EFCAs 2010 Budget 470 Library.xls 2010 Budget 475 Museum.xls
B� �iil. til.
2010 Budget 480 Tourism.xls 2010 Budget 500 Planning. xls 2010 Budget 505 Economic Development.xls
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MINUTES: Meeting for the Committee "Open Council"
• The attached documents were reviewed, and Directors and Managers commented
with respect to each of their areas. The following directions and comments were
noted.
• The Director of Corporate Services commented with respect to 'Council'. The
following direction was given.
• Moved by Councillor Stephenson
• Seconded by Councillor Rosehart THAT staff provide detail for Miscellaneous.
• "Carried"
• The Director of Corporate Services commented with respect to'Planning', noting that
staff have budgeted for costs regarding the Norfolk Mall.
• Direction was given to FLAG 'Planning' for future discussion.
• Councillor Lewis commented that the Norfolk Mall issue is a special project.
• The Development Commission commented with respect to 'Economic Development',
noting that costs are slightly over, due to higher costs for advertising and marketing.
For 2010, we are projecting a slight decreased, based on some cost savings. The
biggest thing for next year is an on-line business directory for the Town. In 2010, we
will be reducing our print ads further.
• 10% of funding should be streamed into this department.
• The Development Commissioner commented with respect to 'Airport', noting that a
10% variance is projected, relating to an increase in revenue from some of the
activities.
/Aft1 • It was noted that there is a need for a vehicle, but that is not in the budget at this time.
• Deputy Mayor Renaud requested this item be FLAGGED.
• Discussion continued and the comment made that'Airport needs to be
departmentalized, as there is so much outstanding, and more information is required.
• Discussion was held regarding the runway, and the CAO noted that there is
commitment to do whatever it takes to get the runway in full operation
• The Development Commissioner commented with respect to 'Tourism'.
• Councillor Lewis requested information to come back to Council regarding 10 things
that could be removed from the budget.
• The Director of Community Services commented with respect to 'Community
Services'.
• Councillor Lewis noted that debt services costs should be taken out of all
departments and consolidated in one place, under the Director of Finance. Councillor
Lewis asked everyone to consider that.
• Deputy Mayor Renaud commented that the 'Special Event Centre' is an economic
development tool, and should go under'Economic Development', and that department
should be asked with bringing in at least on major event/tradeshow every year.
• The Director of Finance to check on the debt situation and amortization, and provide
that information through email. Mayor Molnar requested a comprehensive overview
of all debt. The Director of Finance confirmed.
• The CAO asked for clarification of the request. Council requested a report come back
in terms of moving the Special Events Centre to an Economic Development portfolio.
Confirmed.
• Councillor Lewis also requested an estimate/projection with respect to labour costs.
A report was not requested. Item to be noted for future discussion.
,.•� • Councillor Rosehart requested the Director of Community Services for information
relating to the number of events lost at the SEC.
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MINUTES: Meeting for the Committee "Open Council"
ew\, • The Director of Community Services commented with respect to 'Elliott Fairbarin'.
• Deputy Mayor Renaud noted that he would like a proactive measure be taken, to have
regular dialogue with the tenant, to ensure their satisfaction.
• The Director of Community Services commented with respect to the 'Cemetery'.
• Councillor Stephenson suggested outsourcing of our services. The Director noted
that contacts have been made, but there is no interest for outsourcing at this point.
• Discussion was held regarding lettering at the Cemetery, as it is out -dated. The
Director to look into the significance of the white lettering, and explore options.
• The Director of Community Services commented with respect to 'Playground
Equipment', specifically for Trottier, identifying the quarter and the impact of that
particular investment.
• The Director of Operations commented with respect to 'Engineering'. Lot A7 to be
FLAGGED for future discussion.
• The Director of Operations commented with respect to 'Fleet'. Headings to be
properly up -dated.
• The Director of Finance noted that the new capital listed is not in the budget.
• Mayor Molnar requested clarity regarding the fleet pooling report, and transit system.
• Direction was given for completion of the MSA/MOUD in the first quarter 2010.
• Chief Parsons and Deputy Chief Hayes commented with respect to 'Fire'.
• Discussion was held regarding Fire Communications and IT.
110 • The Director of Operations to follow-up regarding priority access dialing and back-up
location on Bell Mobility.
• Chief Parsons cautioned that the price for radios is good only until the end of 2009,
and suggested pre -budget approval for 21 radios.
• Action items to be addressed prior to the next Budget Meeting, to be scheduled for
January 2010.
• Council were asked to put any budget requests in writing and forward to all of
Council, Directors and the CAO.
• Discussion was held regarding tenders. Approval was given to proceed with tenders,
as tenders must be approved by Council when they come in.
• Discussion was held regarding Esseltine and Newell Roads.
5.2010 SuQplemental List
INFORMATION ITEMS
RESOLUTIONS
Presented By: Director of Finance
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MINUTES: Meeting for the Committee "Open Council"
ADJOURNMENT
Meeting adjourned at 3:50 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday January 05, 2010
10:28 PM)
Town of Tlllsonburg
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