220419 Regular Council Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, April 19, 2022
5:00 PM
Electronic Meeting
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Chris Baird, Director of Recreation, Culture and Parks
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Ann Wright, Records and Legislative Coordinator
David Drobitch, Parks & Facilities Manager
Regrets: Shane Caskanette, Fire Chief
_____________________________________________________________________
1. Call to Order
Chair, Mayor Molnar called the meeting to order at 5:00p.m. Council went directly
into Closed Session.
2. Closed Session 5:00 P.M.
Resolution # 2022-135
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Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT Council move into Closed Session to consider a matter of information
explicitly supplied in confidence to the municipality or local board by Canada, a
province or territory or a Crown agency of any of them, under section 239 (2) (h)
of the Municipal Act., and a matter of proposed or pending acquisition or disposal
of land by the municipality or local board under 239(2)(c)of the Municipal Act.
Carried
2.1 Adoption of the Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Previous Closed Session Minutes
2.4 Reports
2.4.1 239 (2) (h) information explicitly supplied in confidence to the
municipality or local board by Canada, a province or territory
or a Crown agency of any of them.
2.4.2 239(2)(c) a proposed or pending acquisition or disposal of land
by the municipality or local board
3. Moment of Silence
4. Adoption of Agenda 6:00P.M.
Resolution # 2022-0136
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of April 19, 2022, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interests were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-137
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Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the minutes of the Council meeting held on March 28, 2022, be approved.
Carried
7. Presentations
8. Public Meetings
9. Planning Reports
10. Delegations
11. Deputation(s) on Committee Reports
12. COVID-19
Mayor Molnar provided a brief update.
13. Information Items
13.1 Ministry of Municipal Affairs and Housing RE: Community Housing
Renewal Strategy
13.2 Ministry of the Solicitor General RE: Town of Tillsonburg compliance
with the EMCPA in 2021
Resolution # 2022-138
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
THAT the correspondence items received by the Ministry of Municipal
Affairs and Housing dated March 31, 2022 and the Ministry of the Solicitor
General dated March 31, 2022, be received as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.2 Corporate Services
14.3 Economic Development
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14.3.1 EDM 22-11 Agreement with Ontario Regarding Relief from
Forfeiture Agreement - Quarter Town Line Road Widening
Resolution # 2022-139
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT a by-law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with Her
Majesty the Queen in Right of Ontario as Represented by the
Minister of Government and Consumer Services for the lands
described as Block 25, Plan 41-M155;
AND THAT Block 25, Plan 41M-155 be deemed to be part of the
Quarter Town Line municipal road allowance.
Carried
14.4 Finance
14.4.1 FIN 22-09 - 2021 Council Remuneration and Expenses
Resolution # 2022-140
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report FIN 22-09, 2021 Council
Remuneration & Expenses Report as information.
Carried
14.5 Fire and Emergency Services
14.6 Operations and Development
14.7 Recreation, Culture and Parks
14.7.1 RCP 22-09 - Tender Results – Grass Cutting Contract
Resolution # 2022-141
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
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THAT Council receive and approve bid from GLC Property
Maintenance of Delhi, Ontario for the Town of Tillsonburg’s Grass
Cutting Contract for mowing Zones 1 to 4, in the amount of $66,228
(2022); $67,572.96 (2023), and $68,924.52 (2024), exclusive of
applicable taxes; and
THAT the Mayor and Clerk be authorized to execute the Contract.
Carried
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2022-142
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the following Council Committee minutes be received as
information:
February 17, 2022 Tillsonburg Airport Advisory Committee Minutes;
March 23, 2022 Affordable and Attainable Housing Advisory Committee
Minutes;
April 05, 2022 Tillsonburg 150 Ad Hoc Committee Minutes;
April 6, 2022 Cultural, Heritage and Special Awards Committee Minutes;
April 7, 2022 Parks, Beautification and Cemeteries Advisory Committee
Minutes.
Carried
16.2 Conservation Authority Minutes
Resolution # 2022-143
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT Council receives the Long Point Region Conservation Authority
Board of Directors Annual General Meeting minutes of March 4, 2022, and
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the Long Point Region Source Protection Authority (LPRSPA) minutes of
April 7, 2022, as information.
Carried
17. Motions/Notice of Motions
Discussion regarding Council, Staff and other attendees having the option to
attend meetings in person and electronically (hybrid).
The Notice of Motion was amended on the floor by the Mover and Seconder.
Resolution # 2022-144
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT plans be put in place for council members and staff to return to the council
chambers for regularly scheduled council meetings as soon as possible, and in
accordance with the end of the COVID-19 pandemic as determined by the
provincial government. At this time, the provincial government has stated that
Ontario COVID-19 Public Health measures and advice and all remaining
measures, directives and orders are to end by April 27, 2022.
A hybrid option will continue to be available for individuals, who are unable to
attend in person citing health or distance concerns.
With the provincial statement in mind and as per the town’s Procedural By-Law
section 5.3 which reads “Electronic meetings for both open and closed meetings
will be permitted in the following circumstances: during a pandemic and in certain
emergency situations”, the provincial government’s declaration supports the
town’s return to open, in person meetings of council and council committees.
AND FURTHER having been advised that the recently approved Hybrid Work
Policy could result in staff not being available to attend in person meetings, or to
complete other tasks for which in person attendance at town facilities is
important, that council requests a staff report outlining revisions to the Hybrid
Work Policy that will assure council and the community that staff attendance at
town facilities is considered important and often in the best interest of the
municipality.
Should Southwestern Public Health issue regulations requiring in-person public
meetings to cease because of a continuance or reoccurrence of COVID-19,
councillors and staff will return to the full hybrid meeting option for the required
period of time specified by public health.
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Carried
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 2022-032 a by-law to amend Zoning By-Law Number 3295, as
amended (ZN 7-20-6)
19.2 2022-033 by-law to authorize the execution of a transfer agreement
for Forfeited Corporate Property for the lands described as Block 25,
Plan41-M155
19.3 2022-34 a by-law to close a portion of a Municipal public roadway
know as Grandview Drive
Resolution # 2022-145
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT By-Law 2022-032 to amend Zoning By-Law Number 3295, as
amended (ZN 7-20-6); and
By-Law 2022-033 to authorize the execution of an agreement to enter into
an agreement of purchase and sale for the lands described as Block 25,
Plan41-M155.; and
By-Law 2022-034 to close a portion of a Municipal public roadway know
as Grandview Drive be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2022-146
Moved By: Councillor Esseltine
Seconded By: Councillor Gilvesy
THAT By-Law 2022-031, to Confirm the Proceedings of the Council meeting held
on April 19, 2022, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
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Carried
21. Items of Public Interest
• April 25, 2022 Council Planning Meeting at 6:00p.m.
• May 9, 2022 Regular Meeting of Council at 6:00p.m.
• May 24, 2022 Council Planning Meeting at 6:00p.m.
22. Adjournment
Resolution # 2022-147
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council meeting of April 19, 2022 be adjourned at 7:12p.m.
Carried