220503 Tillsonburg 150 Ad Hoc Committee MinutesTillsonburg 150 Ad-Hoc Committee Minutes, May 3, 2022 Page 1 of 4
The Corporation of the Town of Tillsonburg
Tillsonburg 150 Ad Hoc Committee
May 3, 2022
4:30 p.m.
Hybrid Meeting
MINUTES
Present:
Chair Joan Weston, Deputy Mayor Dave Beres, Aleksandra Webber, Courtney Booth
Absent with Regrets:
Christine Wade, Rosemary Dean
Staff Also Present:
Margaret Puhr- Administrative Assistant – Recreation, Culture & Parks
Gina Armand - Records & Legislative Coordinator
1. Call to Order
The meeting was called to order at 4:35pm pm by Chair Joan Weston
2. Adoption of Agenda
Resolution #1
Moved by: Dave Beres
Seconded by: Courtney Booth
THAT the Agenda as amended for the Tillsonburg 150 Ad-Hoc Committee meeting
of May 3, 2022, be adopted.
Tillsonburg 150 Ad Hoc Committee Minutes, May 3, 2022 Page 2 of 4
Carried
3. Minutes of the Previous Meeting
April 14, 2022 Committee Minutes – No errors or omissions
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared
5. General Business and Reports
5.1 Update on In Person Meetings
The Committee’s Liaison advised the Members that the next committee meeting on
May 17, 2022 at 4:30pm will be held in the Council Chambers. This is due to a
Resolution passed by Council on April 19, 2022. Accommodations are available
should anyone feel unwell or is needing to travel a distance to attend.
5.2 Community Centre July 1, 2022
Discussions regarding utilizing the Community Centre for inclement weather was
brought up at last meeting. The Committee’s Liaison was updated by the Director of
Recreation, Culture and Parks. It was advised that a report be brought forth to
Council in order to have the costs waived for the event i.e. Stat pay for staff, etc.
Further discussion will need to be had between Members. Deputy Mayor and Chair
will keep the Committee posted.
5.3 Bentley’s
The Bentley’s store is still available in the month of June, free of charge. The
general consensus was to have the souvenir store open during the month of June.
Every Saturday from 10am-4pm for 3x2hour shift. It was decided by Members to
have a cash only event. Chair will fill out the necessary paperwork to book the
Bentley’s Store. Deputy Mayor will advise if the Seniors Homes have any volunteers
Tillsonburg 150 Ad Hoc Committee Minutes, May 3, 2022 Page 3 of 4
available. Rotary Club Members would also like to volunteer their time. Details
about volunteers to be discussed at next meeting.
5.4 Souvenirs
Images of the souvenirs were provided to the members via the Chair. The Town’s
colours we not available. A lighter blue colour was an option and the members all
agreed to go ahead with the order.
5.5 Reptile Show
The Reptile Show has been booked for the Kid’s Zone event. The time of the event
will be 6pm-7pm.
5.6 New Sponsor
Savannah Todd from Inovata Food has generously agreed to sponsor the Reptile
Show, the T-shirts, and the hotdogs for the event.
5.7 Tillsonburg 150 Events Review & Implementation
Committee Members were advised by the Chair that the ad has been added to the
newspaper regarding the event. Save the date cards will be added to next week’s
paper route.
The majority of the storefronts have agreed to add the town plaques to their front
store windows. Plaques should be ready by May 16, 2022. The event banner is
ready to be erected.
A poster for the Time Capsule is in the works to promote the event around the town
and to advise the townspeople what they may or may not add to the capsule. There
will also be an ad in the paper and the Town’s website. The Town’s Logo will be
added to the Time Capsule within a few days.
Tillsonburg 150 Ad Hoc Committee Minutes, May 3, 2022 Page 4 of 4
Deputy Mayor Beres has provided the Committee with a Paw Patrol full sized adult
costume for the event. Another volunteer will be required to wear the costume.
The float parade will need more business to enter. Committee Members will reach
out to see if more business would like to enter. The parade is slated to start at
12:30pm.
Volunteers will also be needed to help unload and reload the band’s equipment.
More discussion regarding volunteers at next meeting.
6 Next Meeting
May 17, 2022 at 4:30 p.m.
7 Adjournment
Resolution #2
Moved by: Courtney Booth
Seconded by: Aleksandra Weber
THAT the May 3, 2022 Tillsonburg 150 Ad-Hoc Committee meeting be adjourned at
5:11pm.
Carried