990823 Regular Council AgendaTHE CORPORATION OF THE TOWN OF TILLSONBURG
COUNCIL AGENDA
MONDAY — August 23rd, 1999 — 8:00 P.M.
ORDER OF BUSINESS:
A. Adoption of Minutes — June 22nd, July
26`h, August
4`h and 11 `h, 1999
"June 22nd,
"July 26th,
"August 4th,
"August lath,
1999.doc"
1999.doc"
1999.doc"
1999.doc"
B. Adoption of Agenda
C. Declarations — Municipal Conflict of Interest Act
D. Presentations
l . Presentation to Mr. David Morris, CAO/Clerk, recognizing 25 years of
service with the Town
E. Apoointments/Delegations
1. Mr. Chuck Smith, Model Airplane Association
F. Committee of Ad i ustment
1. A-13/99 — Norman M. Smith
i) Planning Comments attached
-V.
c.of.a.la.xif
•.
2. A-14/99 — 923261 Ontario Inc.
i) Planning Comments attached
c.of.a.2a.xif
G. Reports
1. Trans Canada Trail Committee Minutes of July 161h, 1999
�0
rep.1.xif
2. Deputy Clerk RE: Authorized Uses — Otter Valley Utility Corridor &
Recreation Trail
�Po
rep.2.xif
3. Deputy Clerk RE: Application for Official Plan Amendment and Zone
Change — Otter Valley Utility Corridor & Recreation Trail
'Pi
rep.3.xif
4. Director of Corporate Services RE: Large Industrial Tax Class
repAxif
5. C.A.O. RE: Cash -In -Lieu of Parking — Kyriakopolous Developments
6. C.A.O. RE: Replacement of Underbody Plow
H. Communications
1. Township of Hamilton RE: Support of Resolution — Cost of Gasoline
Comm.l.0
2. Joe Clark RE: Coon Alley
2
I.
J.
Comm.2.xif
3. Town of Hawkesbury RE:
'��o
comm.3a.xif
Information
Support of Resolution — Property Tax Rebates
1. Tillsonburg & District Multi -Service Centre RE: Appreciation for
Support
��o
info.1.xif
2. Time Ship 2000 RE:
info.2.xif
Millennium Exhibition Tour
3. Oxford County Federation of Agriculture RE: Invitation to attend
Regional Meeting and Family BBQ — August 29`h, 1999
info.3.xif
4. Long Point Region Conservation Authority Minutes of July 71h, 1999
1�0_
info.5.xif
5. Ministry of Municipal Affairs and Housing RE:
i) Extension of Deadline for School Board Remittances
ii) Fairness for Property Taxpayers Act
�40
info.6.xif
Resolutions
3
K. By -Laws
1. By -Law 2912 - To Provide for Interim Tax Levy
L. Notice of Motion
0
J U N E 22 °, 1999
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Tuesday, June 22 1 1999 at 4:00 P.M. in the Council Chambers, Municipal Offices,
Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor 1. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith
ALSO PRESENT: PUC Commission Members: B. Bennett, B. Broad, D. Wilson and
J. Wild
B. Reynolds, Allmat & Associates
TRANSITIONAL MANAGEMENT TEAM MEMBERS: F. Bell,
J. Arts, K. Eden, C. Hildebrand, T. Harris and R. Musty
ORDER OF BUSINESS:
A. Adoption of Agenda
The Agenda was adopted as prepared.
B. Presentations
i) Customer Service Team Sub -Committee
S. Veit, M. Rosehart, B. Bartlett, B. Parsons and J. McCurdy were in
attendance and briefed Council on the progress of the Committee to date.
Customer Service Team and Inventory Task Force
T. Harris and K. Eden briefed Council with respect to their findings
regarding the present Town and PUC buildings and suggested various
future alternatives.
i i i) Financial Systems
R. Musty circulated a handout and made a Power Point presentation with
respect to Financial Systems.
iv) COIN
R. Musty circulated a handout and made a Power Point presentation with
respect to the County of Oxford Integrated Network.
C. Closed Session
Moved by Councillor Carroll
Seconded by Councillor Smith 'AND RESOLVED THAT Council move in
Executive — Closed Session.
"'Carried"
Meeting adjourned.
Mayor
Chief Administrative Officer/Clerk
JULV 26`h, 1999
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
`h, 1999 at 8:00 P.M.M. in the Council Chambers, Municipal Offices,
Monday, July 26
Ti l lsonburg, Ontario.
PRESENT: Mayor C. McKnight, Councillors: D. Beres, B. Carroll, S. Lamb, G.
Leachman, S. Molnar, C. Rosehart and R. Smith
ORDER OF BUSINESS:
A. Adoption of Minutes
No. 1 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Minutes of
Council under dates of June 281h, July 6`h and 13`h, 1999 be adopted as
printed and circulated.
"Carried"
B. Adoption of Aizenda
No. 2 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Agenda as
prepared for Council Meeting of July 26`h, 1999 be adopted, with the
addition of
E. Appointments/Delegations
2. Linda Albright and Bill Mates RE: Participate Program -
Summer Place
G. Communications
5. Municipality of Arran-Eldershe RE: Fair Funding Program
for Capital Maintenance and Restoration of Community
Centres and Arenas
6. Trans Canada Trail - Relay 2000 - Request for Resolution
H. Information
6. Town of Aylmer
I. Resolutions
l . To Request the Minister to Further Extend the Repayment
of School Board Remittances
"Carried"
C. Declarations — Municipal Conflict of Interest .act
None
D. Presentations
1. Presentation of "Certified Road Supervisor" Certificate
Mayor Cam McKnight presented the certificate for a "Certified Road
Supervisor" to Wm. Alan McGilligan of the Public Services Department.
E. Appointments/Delegations
1. Deloitte & Touche RE: Report and Consolidated Financial Statements for
the year ended December 31 ", 1998
Mr. John Arts introduced Cindy Webster, Manager, and Hank Van de
Ridder of Deloitte & Touche, who presented the Management Letter and
Consolidated Financial Statements for the 1998 year end.
2. Participate
Linda Albright and Bill Mates were in attendance and up -dated Town
Council with respect to the ongoing work at Summer Place, as part of the
Participate Program.
F. Reports
1. County of Oxford RE: Application for Water Allocation — Edwin &
Ewart McLaughlin
2. County of Oxford RE: Draft Plan of Conditions — Edwin & Ewart
McLaughlin
3. CAO RE: Canada/Ontario Infrastructure Works Project
4. CAO RE: Request for Sign Permit — Station Arts Centre
5. Court of Revision Minutes of June 29 h, 1999
6. Otter Valley Utility Corridor & Recreation Trail Committee Minutes of
July 6`h, 1999
7. CAO RE: Exemption to fence By -Law 2213 --Ron Verspeeten
G. Communications
1. County of Oxford RE: Lifting of Part Lot Control - The Linkoln Group
Inc.
2. Corporation of the County of Essex RE: Infrastructure Funding - Support
of Resolution
3. Town of Gananoque RE: `The Golden Rule' in the School System -
Support of Resolution
4. Petition RE: Request for Completion of Roads - Delevan Crescent, Frank
Street, Fourth, Second and Third Streets
H. Information
l . Town of Ingersoll RE: Threshing Days Competition - August 29`h, 1999
2. County of Oxford RE: County Review of Economic Development
Function
3. CAO RE: Sale of Surplus Scott Air Packs
4. Long Point Region Conservation Authority Minutes of June 2` d, 1999
5. Ministry of Municipal Affairs and Housing 1999 Southwestern Regional
Conference - November 26`h, 1999
I. Resolutions
No. 3 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Town Council
receive the 1998 audited Financial Statement.
"Carried"
No. 4 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT the Council of
the Town of Tillsonburg approve the application for water allocation
submitted by Ewart and Edwin McLaughlin and Woodstock Warehousing,
for 33 low density residential units contained in application for draft plan
of subdivision 32T-96001. for a period of three (3) years until Jule 26.
2002.
"Carried"
No. 5 Moved by Councillor Rosehart
Seconded by Councillor Beres AND RESOLVED THAT the Council of
the Town of Tillsonburg recommend that the Council of the County of
Oxford give draft approval to draft plan of subdivision 32T-96001,
relating to a plan prepared by Kim Husted Surveying Ltd., dated 1997
(revised June 21, 1999), comprising lands owned by Edwin & Earl
McLaughlin and Woodstock Warehousing, being Part Lots 67 and 68,
Judge's Plan Registered as Plan No. 500, located on the west side of
Tillson Avenue and on the south side of North Street, in the Town of
Tillsonburg, subject to the following conditions being met prior to the
final approval of the plan for registration,
AND FURTHER THAT Condition 7F) be amended to stated that the
Parkland Block 18 be `deeded to the Town of Tillsonburg, seeded and
fenced' and developed in accordance with the park standards set by the
Community Services Department;
AND FURTHER THAT the following condition 7G) be added:
"A provision which requires the owner to install a fence along the westerly
boundary of the proposed residential development that is satisfactory to
the adjacent property owner."
"Carried"
No. 6 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT By -Law 2908,
being a By -Law to authorize the Mayor and Clerk to enter into an
amending agreement between the Corporation of the Town of Tillsonburg
and Her Majesty the Queen, in right of the Province of Ontario as
represented by the Ministry of Municipal Affairs under the
Canada/Ontario Infrastructure Program be presented to Council for
enactment.
"Carried"
No. 7 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Court of
Revision Minutes under date of June 29`h,) 1999 be adopted and
recommendations contained therein be adopted.
"Carried"
No. 8 Moved by Councillor Lamb
Seconded by Councillor Carroll AND RESOLVED THAT the Otter
Valley Utility Corridor & Recreation Trail Minutes under date of Jule 6!".
1999 be adopted and recommendations contained therein be adopted.
"Carried"
No. 9 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT Town Council
approve the exemption to Section 4.1(i i i) of Fence By -Law 2213 to allow
the construction of a 1.83 meters (6 foot) fence in the front yard of a
residential lot as applied for by Mr. & Mrs. Ron Verspeeten for 20 Stubbs
Court in the Town of Tillsonburg.
"Carried"
No. I0 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Council of
the Town of Tillsonburg recommend to Oxford County that the lands
consisting of Lot 60, Plan 41 M-133, Part Lots 3 & 4, Reference Plan 41 R-
6198, Town of Tillsonburg, be exempted from Part Lot Control and that
the County be requested to enact the necessary exempting by-law as %yell
as entering into a standard Part Lot Control Agreement with the applicant.
"'Carried"
No. 1 1 Moved by Councillor Rosehart
Seconded by Councillor Beres AND RESOLVED THAT the Council of
the Town of Tillsonburg support the County of Essex's resolution
regarding Infrastructure Funding.
"Carried"
No. 12 Moved by Councillor Rosehart
Seconded by Councillor Beres AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Town of Gananoque's resolution
regarding `The Golden Rule' in the School System.
"Carried"
No. 13 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT Town Council
receive the petition from the residents of Delevan Crescent, Frank Street,
Fourth, Second and Third Streets regarding the completion of roads;
AND FURTHER THAT this matter be referred to the C.A.O. for review.
"Carried"
No. 14 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Municipality of Arran-Elderslie's
resolution regarding Fair Funding Program for the capital maintenance
and restoration of our Community Centres and Arenas.
"Carried"
No. 15 Moved by Councillor Lamb
Seconded by Councillor Carroll AND RESOLVED THAT the Council of
the Corporation of the Town of Tillsonburg is committed to participating
in the Trans Canada "frail Relay 2000 and therefore proclaims the Trans
Canada Trail Relay 2000 an official millennium event.
"Carried"
No. 16 Moved by Councillor Beres
Seconded by Councillor Rosehart WHEREAS Bill 1061 the Fair Municipal
Finance Act of 1997, came into effect January 1, 1998 intending to
introduce a fair and accountable system of property assessment and
taxation across the province by eliminating sizeable variations in the tax
burdens of ratepayers owning similar properties,
AND WHEREAS on December 181 1998 the Province gave Royal Assent
to Bill 79, the Fairness for Property Taxpayers Act, which protects small
businesses from large property tax increases in response to concerns
expressed by Ontario businesses that property tax increases resulting from
Bill 106 were unmanageable, -
AND WHEREAS Bill 79 limits assessment reform -related property tax
increases to 10 per cent in 1998, and a further 5 per cent in each of 1999
and 2000, calculations of which are provided by regulation;
AND WHEREAS the timeliness of the regulation has caused in an
extended delay in billing taxpayers, creating a shortage in the Town's
cashflow and ultimately in significant short-term borrowing costs;
AND WHEREAS the Province has promised to assist municipalities with
the cost burden of rebilling business taxpayers as required by Bill 79.
NOW THEREFORE BE IT RESOLVED THAT the Council of the Town
of Tillsonburg requests the Minister to further extend the repayment of
school board remittances until such time as final 1999 tax billings can be
received to minimize short-term borrowing costs to the Town.
"Carried"
J.
K.
L.
By -Laws
The following By -Laws received three readings and were finally enacted:
1. By -Law 2908 -
2. By -Law 2909 -
3. By -Law 29I0 -
4. By -Law 2911 -
Notice of Motion
Closed Session
To authorize amending agreement — Canada -Ontario
Infrastructure Program — Phase
To appoint a Director of Corporate Services and Treasurer
To authorize a Sub -Division Agreement — Hickory Hills
Developments Inc.
To Revise 1998 Tax Rates
No. 17 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Council move
into Executive — Closed Session.
"Carried"
No. 18 Moved by Councillor Smith
Seconded by Councillor Carroll .AND RESOLVED THAT Council move
into Executive — Closed Session.
"Carried"
Meeting adjourned.
Mayor
Chief Administrative Officer/Clerk
:A t' G L' ST 4`h, 1999
MINUTES of the special meeting of the Municipal Council of the Town of Tillsonburg
held Wednesday, August 4h, 1999 at 2:30 P.M. in the Council Chambers, Municipal
Offices, Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor i. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith
ORDER OF BUSINESS:
The meeting was called to consider matters of personnel with respect to the re-
organization.
Moved by I. Horton
Seconded by C. Rosehart AND RESOLVED THAT Council move into Executive --
Closed Session.
"Carried"
Council moved back into Open Session at 9:30 P.M.
Meeting adjourned.
Mayor
Chief Administrative Officer/Clerk
4
A l' G L' ST 11 `", 1999
MINUTES of the special meeting of the Municipal Council of the To%NM of Tillsonburg
held Wednesday, August 11`h, 1999 at 1:00 P.M. in the Council Chambers, Municipal
Offices, Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor 1. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, S. Molnar, C. Rosehart and R. Smith
ORDER OF BUSINESS:
A. Adoption of Agenda
The Agenda was adopted.
B. Closed Session
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
move into Executive — Closed Session.
"Carried"
Council moved into Closed Session to consider matters of personnel.
Council moved out of Closed Session.
C. Resolutions
No. 3 Moved by Councillor Molnar
Seconded by Councillor Carroll AND RESOLVED THAT the firm of
CMTA (The Canadian Municipal Telecommunications Alliance) be
engaged to carry out the installation of a telecommunication upgrade and
that this project be funded from funds established within "New
Equipment" portion of the "General Government" budget.
"Carried"
No. 4 Moved by Councillor Beres
Seconded by Councillor Carroll AND RESOLVED THAT Town Council
adopt in principle the Compensation Review as amended by Allmat &
Associates.
``Carried"
Meeting adjourned.
Mayor
Chief Administrative Officer/Clerk
F i le: A-13i99
TOWN OF TILLSONBURG
COMMITTEE OF ADJUSTMENT
NOTICE OF PUBLIC HEARING
Take notice that an application has been made to the Tillsonburg Committee of Adjustment for
variance to certain provisions of the Tillsonburg Zoning By -Law 1994, as amended,
And further that this application is being made under Section 45 of the Planning Act, R.S.O.
1990, by:
OWNERN:
Norman M. Smith
205 Tillson Avenue
Tillsonburg ON N4G 3133
LOCATION:
Lot 208, Plan 214, known municipally as 205 Tillson Avenue
PURPOSE:
The purpose of this application is to seek the following variance(s) to Tillsonburg zoning By -Law
1994, as amended:
i) Section 15.2.2.5 — Rear Yard - to reduce the required rear yard from 7.5 m (24.6 ft) to 1.3
m (4.5 ft) for a corner lot;
i) Section 15.2.2.6 — Interior Side Yard - to reduce the required interior side yard from 3.0
m(9.8ft.)to 1.2m(4.0ft);
To recognize the construction of garage in a General Industrial (M2) zone.
The Committee of Adjustment may authorize a variance to the Tillsonburg Zoning By -Law 1994
with respect to land, buildings and structures or the uses thereof provided that in their opinion it
is desirable and appropriate development for that land, building or structure and that it does not
adversely effect the Tillsonburg Zoning By —Law or Oxford County Official Plan.
Before making its decision, the Committee of Adjustment will hold a Public Hearing to consider
submission in favor or in opposition to the applied for minor variance from interested persons.
Take notice that the Public Hearing will be:
Date: August 23, 1999
Time: 8:00 P.M.
Place: Tillsonburg Council Chambers, Municipal Offices, Town Centre Mall
If you do not attend and are not represented at this meeting, the Committee may proceed in your
absence and you will not be entitled to any further notice of the proceedings.
Persons taking part in the hearing and wishing a copy of the decision must file a written request
for notice of decision with the Secretary -Treasurer. Such decision will be mailed not later than
ten days from making of the decision.
Dated at Tillsonburg this 12`h day of August, 1999.
Brad Bartlett
Secretary -Treasurer
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OUR FILE:
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COUNTY OF OXFORD
DEPARTMENT OF PLANNING AND DEVELOPMENT
P. O. Box 397, Court House, Woodstock ON N4S 7Y3
A-13/99
MEMORANDUM
Fax. (519) 537-3024
Telephone: (519) 539-9800
To: Brad Bartlett, Secretary -Treasurer, Tillsonburg Committee of Adjustment
From: Michael Barrett, Oxford County Public Health & Planning Department
Re: Planning Comments on Application for Minor Variance A-13/99
Date: August 19, 1999
BACKGROUND
Owner:
Norman M. Smith
Location:
205 Tillson Avenue
Official Plan:
Restricted Service Commercial (with special policies)
Zoning By-law:
General Industrial (M2)
Adjacent Uses:
Single -detached dwellings (west & south), Commercial Strip Plaza -
Tillsonburg Glass & Mirror (north), and Hydro Station (east)
Proposal: The applicant proposes to construct a garage which will be used as an
accessory building to the existing single -detached residence on the
property.
Requested Relief: 1) Relief from section 15.2.2.5, Rear Yard, to reduce the rear yard from
the required 7.5 m (24.6 ft.) to 1.3 m (4.3 ft.).
2) Relief from section 15.2.2.6, Interior Side Yard, to reduce the interior
side yard from the required 3 m (9.8 ft.) to 1.2 m (4.0 ft.).
COMMENTS
Background: The subject property is zoned for industrial purposes, however, it
presently contains a legal non -conforming single -detached dwelling.
Minor variances for rear yard and interior side yard would not be required
to permit the construction of the proposed garage if the subject property
was zoned for residential purposes. In a residential zone, accessory
structures can be located 1.2 metres from an interior side lot line and 0
metres from a rear lot line. However, the proposed garage must conform
with the setback requirements of the M2 zone.
Intent and Purpose There are special Restricted Service Commercial policies relating to the
of Official Plan: block of land north of Third Street between Tillson Avenue, Fifth Street
and the Railwpy. These policies are intended to recognize the existing
residential uses in the area, while still providing opportunities for limited
commercial and business development through the conversion of existing
residential dwellings. Therefore, the construction of an accessory
structure for a single -detached dwelling would conform to the policies of
the Official Plan.
A-13/99
Page 2
Intent and Purpose The purpose of both the interior side yard and rear yard provisions in an
of Zoning By -Law: industrial zone is to provide separation between the building and the
property line for maintenance of the building, and to provide a buffer
between surrounding properties to mitigate noise, odour and vibration
emissions.
In this case, the proposed building is to be used as an accessory structure
for a residence. The proposed rear and side yard provide adequate area
for maintenance of the structure, access and drainage.
Extent of Variances: The variances are minor.
Desirable The area is characterized by a mix of single -detached dwellings and some
Development/Use: commercial development. The construction of an accessory residential
structure would not be out of character for this area.
Recommendation: It is recommended that the Tillsonburg Committee of Adjustment approve
application A-13/99 for 205 Tillson Avenue, subject to the following
conditions:
1) That the existing detached garage and metal shed be removed
from the subject property to the satisfaction of the Town Chief
Building Official or the approval will lapse.
2) That a building permit be issued within one (1) year of the date of
the Committee's decision or the approval will lapse.
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Application for Minor Variance A-13/99
�i Norman M. Smith, 205 Tillson Avenue 01999
NOTE: THIS IS NOT A PLAN OF SURVEY UMND N" M, VON, 0..,1ON f;
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File: A-14r99
TOWN OF TILLSONBURG
COMMITTEE OF ADJUSTMENT
NOTICE OF PUBLIC HEARING
Take notice that an application has been made to the Tillsonburg Committee of Adjustment for
variance to certain provisions of the Tillsonburg Zoning By -Law 1994, as amended,
And further that this application is being made under Section 45 of the Planning Act, R.S.O.
1990, by:
OWNER(S): AGENT:
923261 Ontario Ltd. Michael Ash
9 Lisgar Court 19 Hyman Street
Tillsonburg ON N4G 1 N6 Tillsonburg ON N4G 201
LOCATION:
Lot 1549, Plan 500 known municipally as 52 Baldwin Street
PURPOSE:
The purpose of this application is to seek the following variance(s) to Tillsonburg zoning By -Law
1994, as amended:
i) Section 8.2.1.1.1 — Lot Frontage - to reduce the required lot frontage from 18 m (59.1 ft)
to 12.7 m (41.8 ft) for a corner lot;
ii) Section 8.2.1.1.8 — Exterior Side Yard — to reduce the required exterior side yard from 7.5
m (24.6 ft.) to 3.1 m (10.0 ft.);
iii) Section 5.2.4 — Lot Coverage — to increase the lot coverage of all accessory buildings on a
lot from 15% to 20% .
To recognize the construction of a single-family detached dwelling and a four bay garage in a
residential third density (113) zone. The existing duplex dwelling and three bay garage are to be
removed from the subject property.
The Committee of Adjustment may authorize a variance to the Tillsonburg Zoning By -Law 1994
with respect to land, buildings and structures or the uses thereof provided that in their opinion it
is desirable and appropriate development for that land, building or structure and that it does not
adversely effect the Tillsonburg Zoning By —Law or Oxford County Official Plan.
Before making its decision, the Committee of Adjustment will hold a Public Hearing to consider
submission in favor or in opposition to the applied for minor variance from interested persons.
Take notice that the Public Hearing will be:
Date: August 23, 1999
Time: 8:00 P.M.
Place: Tillsonburg Council Chambers, Municipal Offices, Town Centre Mall
If you do not attend and are not represented at this meeting, the Committee may proceed in your
absence and you will not be entitled to any further notice of the proceedings.
Persons taking part in the hearing and wishing a copy of the decision must file a written request
for notice of decision with the Secretary -Treasurer. Such decision will be mailed not later than
ten days from making of the decision.
Dated at Tillsonburg this 12t' day of August, 1999.
Brad Bartlett
Secretary -Treasurer
OUR FILE:
lte Corporation o/l/w
COUNTY OF OXFORD
DEPARTMENT OF PLANNING AND DEVELOPMENT
P. O. Box 397, Court House, Woodstock ON N4S 7Y3
A-14/99
MEMORANDUM
Fax (519) 537-3024
Telephone: (519) 539-9800
To: Brad Bartlett, Secretary -Treasurer, Tillsonburg Committee of Adjustment
From: Michael Barrett, Oxford County Public Health & Planning Department
Re: Planning Comments on Application for N11nor Variance A-14/99
Date: August 19, 1999
BACKGROUND
Owner:
Location:
Official Plan. -
Zoning By-law:
Adjacent Uses:
Proposal:
Requested Relief:
COMMENTS
Intent and Purpose
of Official Plan:
923261 Ontario Ltd. (c/o Harry Ostrander)
52 Baldwin Street
Entrepreneurial District
Residential Third Density (R3)
Low density residential development (west,
Home (east)
north & south), Funeral
The applicant proposes to remove the existing duplex and 3-bay detached
garage and replace it with a new one -storey single -detached dwelling and
4-bay detached garage.
1) Relief from section 8.2.1.1.1, Lot Frontage, to reduce the lot frontage
from the required 18 m (59.1 ft.) for a corner lot to 12.7 m (41.8 ft.),
2) Relief from section 8.2.1.1.8, Exterior Side Yard, to reduce the
exterior side yard from the required 7.5 m (24.6 ft.) to 3.1 m (10.0 ft.),
3) Relief from section 5.2.4, Accessory Uses - Lot Coverage, to
increase the maximum lot coverage for an accessory structure from
15% to 20%.
In compliance
Intent and Purpose Lot Frontage - The purpose of the lot frontage provision in a
of Zoning By -Law: residential zone is to ensure that lots in the same area have similar
dimensions and to ensure that the building envelope is wide enough to
permit the construction of the dwelling. A larger lot frontage is required for
corner lots in order to provide the required setback in the exterior side
yard. Based on the fact that this lot is existing, already contains a
dwelling, and abuts a lane and not a larger road allowance, it is the
opinion of this Department that the recognition of this deficiency would not
jeopardize the lot frontage provision.
Exterior Side Yard - The purpose of the exterior side yard provision in a
residential zone is to ensure that the setback of the dwelling and garage
A-14/99
Page 2
from the street is similar to the setback of other dwellings along the same
side of the street. The exterior side is also intended to provide adequate
separation between the house and vehicular traffic for safety and to
mitigate noise.
The existing exterior side yard of the dwelling is 0.9 m (3 ft.). The
proposed exterior side yard will be 3.1 m (10 ft.). Therefore, the proposed
side yard will be greater than the present setback. It also appears that the
proposed setback will be behind the setback of a garage to the north of
the property and similar to the setback of the dwelling to the north. In
addition, Coon Alley is an undersized road allowance which is not
intended to provide a major thoroughfare for traffic. Therefore, the safety
and noise issues related to the exterior side yard provision are reduced.
Lot Coverage - The lot coverage provision is intended to ensure there is
adequate area for landscaped open space and drainage. Lot coverage is
also intended to control the "massing" effect of structures. The proposed
garage will have four bays. The Town of Tillsonburg only requires one
parking space for a single -detached dwelling. Therefore, there is potential
to reduce the size of the garage in order that the maximum lot coverage is
not exceeded.
Extent of Variances: The variances related to lot frontage and exterior side yard are minor.
Desirable The approval of this application will permit the replacement of an older
Development/Use: duplex and detached garage. The proposed single -detached dwelling
and garage would not be out of character for this area.
Other: It should be noted that the interior side yard (west side of dwelling) for a
one -storey single -detached dwelling is 1.5 m (4.9 ft.). However, the
interior side yard will increase to 1.8 m (5.9 ft.) for both the garage and the
dwelling if the house is two -storeys.
Recommendation: It is recommended that the Tillsonburg Committee of Adjustment approve
the requested minor variances relating to lot frontage and exterior side
yard under application A-14/99 for 52 Baldwin Street, subject to the
following conditions:
1) That the existing duplex be removed from the subject property by
December 29, 2000 to the satisfaction of the Town Chief
Building Official or the approval will lapse.
2) That building permits for both the proposed garage and
single -detached dwelling be issued within one (1) year of
the date of the Committee's decision or the approval will
lapse.
It is further recommended that the Tillsonburg Committee of Adjustment
defer the requested minor variance relating to lot coverage under
application A-14/99 for 52 Baldwin Street, for the following reason:
1) To permit the applicant to reduce the size of the proposed
garage.
% v J ,
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tOA2)ON
• Application for Minor Variance A-14/99
923261 Ontario Ltd., Baldwin Street & Coon Alley
' NOTE: THIS IS NOT A PLAN OF SURVEY
01 00
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LEGEND
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07- 21 99 WED 09:48 F X 09 -519 633 9019 c:uri , ijI: `;I, milt. i.xs
u lJ
Trans Canada 'frail Committee
Minutes of the Meeting Held
Friday, July 16, 1999
at 10:00am Room 204 - St. Thomas City Hall
PRESENT
Paula Neice, Regional Coordinator T.C.T.
Chairman Marie Turvey, St. Thomas
Vice -Chairman Doug Avram, Aylmer
Kim Smale, Catfish Creek C. A.
Councillor Leta West, Dutton/Dunwich
Councillor Kathleen Schaper, Malahide
Dave Mason, Bayham
Mayor Perry Clutterbuck, Southwold
Councillor Sam Lamb, Tillsonburg
Brad Bartlett, Tillsonburg
Tracy Smith - Secretary
t. Trail U date
ABSENT
Mayor Max Stewart, Bayham
Dan Dale, Central Elgin
Jim Oliver, Long Point C. A.
Loretta Sbrocca, Kettle Creek C. A.
Mayor Duncan McPhail, West Elgin
Bonnie Carrie, Lower Thames Valley C. A.
Paula was ecstatic to report that ALL the municipalities in Elgin County and Tillsonburg was on board.
Leta West reported they would holding a public meeting in Dutton/Dunwich for the Community to agree on
the proposed route through their Community. Their goals was to make certain that the Community was
involved from the onset of the project.
The proposed route through Malahide was still fine and Council was happy with 'hl eir selection.
The route through Oxford to the Otter Valley Trail in Bayham was still fine with Tillsonburg Council. They
continue to work with Bayham Township.
The route through Aylmer continues to be fine and they are beginning to complete the Trail Register Forms.
The Aylmer Kinsmen are starting to pave another section of the walking trail.
The route through St. Thomas has been sent off for approval from CN/CP. The proposed route was approved
by City Council. Paula indicated that the Trans Canada Trail Foundation wrote a letter of support for the City
on behalf of their request.
The route through Southwold is fine with Mayor Clutterbuck.
Z. Liabift/Funding for Road Allowance
At our last meeting the Trans Canada Trail Foundation had no application for using right-of-ways on road
allowances. Since the last meeting Bracebridge has applied and were accepted for $51,000. Paula has
supplied us with a copy of their proposal. One of the important factors is to break the route down into
linkages to determine what kinds of sections you are dealing with ie. road allowances, existing trails, new
V07%21; 99 WED U9: 48 FAX 09 -519 933 9019 CITY OF ST THE OAS A0o.1
••"- "••,•Wb,i v«V%-V%,IV}J+.0 IaIJUI allu l{r.W Udlly tilluugn aevelopea lands. A cost tlgurc should be associated
with each of the different sections. Identifying what is needed for the trail is very important. Including
contributions "in kind" is a must when applying for funding ie. volunteer labour etc.
Paula reported that Loretta Sbrocca contacted Michael Smithers from Municipal World concerning liability
for Municipalities. He indicated that he felt that Municipalities were already covered however, once signs are
placed along a roadway the issue of safety must take on a higher priority. Education of trail etiquette and
safety issues is something that must be ongoing in the Community.
The problem of over crowding of the trails with different activities was discussed and Paula indicated that
there were some trails that have installed "Shared Trail" signage. Paula will be Iooking further into this area
of concern at the Niagara Parks Trail and possibly the London Parks Department (Springbank Trail System).
I ReaLstering the Trail
From all indications the Registration process is just at the beginning stages for most Municipalities. Paula
indicated that it would be best if the completed forms were sent to her.
Leta West suggested that a member of the Engineering Department from the County of Elgin should be
invited to attend our meetings since they will be required to register County land on a number of the
proposed routes. Tracy will extend the invitation.
4. Funding of the Joint Cottrmittee - ie. tele hone calls stagemisc expenses
Discussions took place concerning the funding of the Elgin Trans Canada Trail Committee for misc
expenditures.
Motion by Doug Avram from the Town of Aylmer- seconded by Councillor Sam Lamb from the Town of
Tillsonburg:
"THAT: Each of the participating Municipalities in the Elgin Trans Canada Trail Committee request
$200.00. from their Council to be given to a general fund for miscellaneous expenditures," and further,
"THAT: Each participating Municipality issue a cheque to be made payable to the Elgin Trans Canada Trail
Committee and sent to The City of St. Thomas, P.O. Box 520, City Hall, St. Thomas, ON N5P 3V7
Attention: Tracy South."
Carried.
Motion by Doug Avram - seconded by Mayor Perry Clutterbuck from the Township of Southwold:
"THAT: Kathleen Schaper, Councillor for the Township of Malahide, be appointed Treasurer of the Elgin
Trans Canada Trail Committee, is
and further,
"THAT: Kathleen Schaper, Chairman Marie Turvey and Vice -Chairman Doug Avrant act as signing officers
on the Elgin Trans Canada Trail Committee hank account with two out of the three required to sign at any
given time. "
Carried.
07- 21. 99 WE:I) 09:4� F.JLK 09 -519 633 9019 CITY IT SI TIIIMAS
u. a a "Ad .IMAIL UAtLUnL
The Committee members present thought that this was an good idea to get the public involved and interested
in our efforts. However, it was decided that we should wait until our route is more securely in place before
naming it. Discussions also took place concerning a logo design for the trail.
6. Local Fundraisin Efforts
The Committee discussed a variety of ways to raise funds within their local area, such as: involving various
service clubs to donate $ and take "ownership" of a piece of trail and be responsible for all costs associated
with construction, cleaning etc. Talk to local funeral horses to investigate donations for "in memory" trees
etc. The Canada Trust Environmental Fund is another organization involved in giving grants.
Each area must be responsible for their local fundraising and establishing a fund sooner than later would
allow the local Committee to capitalize on the enthusiasm tt:at will start to increase as the Water Relay 2000
starts to gain momentum.
7. Publicity
The Committee recognized the importance of publicity in getting the public involved. Doug Avram suggested
that after each meeting representatives go back to their respected media outlet and provide them information
from the meeting. This will be a good way to keep the residents of Elgin County informed about the local
Trans Canada Trial initiative.
S. Presentation from the EI& Trail Riders Snowmobile Club - PM Cam bell
Doug Campbell for the Elgin Trial Riders Snowmobile Club was on hand to discuss the initiatives of his
group. The Trail Riders Association has trails primarily through Southwold Township. This group is
committed to working with the Trans Canada Trail Committee to develop trails in this area. The handout
provided by Doug shows where their trails are and the mandate of their group.
9. Water ReLay 2000 - Randy Mullin
Randy's job is to identify which Municipalities are interested in participating in the Water Relay 2000 event.
Commitment must be received by willing participants by August 31, 1999. On September 9, 1999 there will
be a press conference announcing the Water Relay after which time we should have a clear idea when the
Relay will be passing through our Community.
Randy provided each of the representatives with a package that included a 5 minute video presentation of the
Water Relay, background information, brochures, fact sheets and a sample resolution that he was hoping
would be passed by each Council.
Randy's goal is to receive support in writing from each of the Municipalities by August 31, 1999 of their
willingness to particip4te in the Water Relay 2000 as well as the name of a contact person that he can
continue to communicate with to plan the event.
TOWN
O'V%U/N :1
7 �' L L S 0",fN B
Municipal Offices — TOWN CENTRE MALL
200 Broadway, Second Floor
August 19, 1999
Memo To: Mayor and Members of Council
Township of Bayham and Town of Tillsonburg
Memo From: Brad Bartlett, Deputy Clerk
RE: Authorized Uses
Otter Valley Utility Corridor & Recreation Trail
Tlllsonburg. Ontario N4G 5A7
Phone (519) 842-6428
Fax (519) 842-9431
At the August 17, 1999 meeting of the Otter Valley Utility Corridor & Recreation Trail Committee, the
Board of Management discussed authorized uses on the Otter Valley Trail.
At that meeting they directed that the area Councils support the following authorized uses consistent with
the Trans Canada Trail:
Hiking and Biking;
Equestrian;
Cross-country Skiing; and
Snowmobiling.
These uses, once approved, will allow an application to the Ontario Trails Council for a possible link to the
Trans Canada Trail and for ongoing maintenance of the Trail.
The Board also directed that these uses be conditional and subject to an application to the Township of
Bayham for an Official Plan Amendment and Zone Change to allow those authorized uses on the Trail.
Respectfully submitted.
Brad Bartlett
Deputy Clerk
Bab
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Municipal Offices — TOWN CENTRE MALL
200 Broadway, Second Floor
August 19, 1999
Memo To: Mayor and Members of Council
Township of Bayham and Town of Tillsonburg
Memo From: Brad Bartlett, Deputy Clerk
RE: Application for Official Plan Amendment and Zone
Otter Valley Utility Corridor & Recreation Trail
Tillsonburg. Ontario N4G 5A7
Phone (519) 842-6428
Fax (5191 842-9431
At the August 17, 1999 meeting of the Otter Valley Utility Corridor & Recreation Trail Committee, the
Board of Management requested that the Town of Tillsonburg authorize the Township of Bayham to act as
agent for an application for Official Plan Amendment and Zone Change to allow the redesignation of the
Trail to Open Space through the Township of Bayham
A resolution of Tillsonburg Town Council will be required at the August 23, 1999 meeting.
Respectfully submitted.
Brad Bartlett
Deputy Clerk
Bab
0° % ;' 19
2
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LLSONBURB 6 HAMILTON'-,
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1AGARA
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CORPORATION OF THE TOWN OF TILLSONBURG
STAFF REPORT
TO: David Morris, CAO DATE: August 14, 1999
FROM: Director of Corporate Services FILE: F.
SUBJECT: Large Industrial Tax Class NUMBER: F99003
PURPOSE
To provide an explanatory summary of the effects of the large industrial tax class to the Town's
taxation revenue.
BACKGROUND
On July 26, 1999, Council passed By-law No. 2911 making provision for a large industrial tax
class and to set the levy and amended rates accordingly for the 1998 taxation year. At that time
Council requested a report to explain the ramifications of the new class to the Town's taxation.
In accordance with Bill 79, the decision to provide for optional tax classes such as shopping
centres, parking lots and large industrial classes rests with the upper tier municipality, in our case
the County. After issuing the 1998 tax bills, the County, in consideration of a recommendation
from Ernie Hardeman, MPP, passed a by-law to provide for a large industrial tax class across the
County. Since the introduction of a new tax class effects the weighted current value assessment
(CVA), municipalities must recalculate the tax rates for the residual industrial tax class and
calculate a rate to be applied to large industrial properties. The introduction of this class affects
the CVA across the County, and therefore, the mix of property types within the industrial tax
class (i.e. large industrial, industrial, vacant units, vacant land) are not the same, creating shifts
across the County. (i.e. Ingersoll has a higher large industrial assessment than some of the other
municipalities resulting in a shift in tax burden to Ingersoll, more specifically to the large
industrial properties in Ingersoll and reducing the tax burden to other municipalities.)
Ultimately, this results in an over levy by the Town to its industrial properties in 1998 by the
following amounts:
Own purposes
$351>073.04
County
18,561.34
Education
531>352.54
Total
$1069561.34
Further, any shortfall or refund that is imposed on any of the municipalities resulting from the
introduction of the large industrial class must by funded by the municipality either from its
surplus/deficit or a reserve fund, as the County does not act as a broker as they do under the 10-5-
5 tax protection legislation. However, it is expected that the County's and the Education's
portion of the shortfall will be recovered, resulting in a total impact on the Town's financial
Stab Report - 2 —
August 14, 1999
Large Industrial Class
position of $35,073.04. Since this effects the surplus/deficit or a reserve for the municipality it
ultimately affects all taxpayers in the municipality.
COMMENTS
Considering the Town's zero levy budget increase for 1999 and a 2.2% increase in the taxable
CVA for 1999, this would result in an approximate $ 507,200 increase in levy for own purposes
for the year (assuming the tax rates were constant) which will clearly cover the shortfall of
$35,000.
RECOMMENDATION
"THA T the Staff Report dated August 14, 1999 regarding the affects of the large industrial
class be received for information. "
Respectfully submitted,
Lynn S. Buchner, CGA, AMCT
TOWN OF
ToLLSONBURG
Municipal Offices — TOWN CENTRE MALL
200 Broadway, Second Floor
REPORT
To: Mayor & Members of Town Council
From: David C. Morris, Chief Administrative Officer/Clerk
Date: August 20, 1999
RE: Cash -In -Lieu of Parking
Applicant: Kyriakopolous Developments
104-108 Broadway
Town of Tillsonburg
Tillsonburg, Ontario N4G 5A7
Phone (519) 842-6428
Fax (519)842-9431
An application has been received by the Town of Tillsonburg for cash -in -lieu of parking under By-law
2649 from Kyriakopolous Developments ("the Owner') for a property at 104-108 Broadway.
By-law 2649 was passed by the Town to affix a cash -in -lieu requirement on developments in the central
commercial (C 1) zone that cannot provide adequate on site parking. The amount of cash acceptable to the
Town is based on a formula approved by the By-law and is set at $1,265.00 per parking space.
The Owner has proposed to construct a new retail building at the subject address. The proposed retail
building has been approved through the Site Plan Development Review Committee on July 29, 1999.
The proposed retail building would comprise 7,966 square feet (retail 3,500 square feet, storage 3,500
square feet and ancillary uses 966 square feet) and be a single storey.
A detailed site plan is available for review the Clerk's Office.
It has been determined by Town staff that when the legal non -conforming uses of the previous building
(retail and residential) are considered that one (1) additional off-street parking is required.
The Owner has been advised that this matter will be dealt with by Town Council at their meeting held on
August 23, 1999.
It is therefore recommended that Town Council approve a cash -in -lieu of parking requirement of one (1)
parking space as applied by the Owner, Kyriakopolous Developments for the property at 104-108
Broadway in the amount of $1,265.00.
Respectfully submitted.
i
David C. rris
m n
Chief Adistrat icer/Clerk
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BUFFALO
Memo
TO: The Mayor and Members of Council
Fr+orm David C. Morris, C.A.O.
Date: 19/08/99
Re: Replacement of Underbody Plow
1. As detailed in the attached report from the Public Services Foreman, Mr. Jaumol, one of the
underslung plows on a Sander requires a major rebuild. After costing out this work, it appears that
replacing this essential piece of equipment is warranted instead of repair. Only one manufacturer
currently exists for this replacement equipment.
2. As this is an unbudgeted capital expenditure, a review of the 1999 budget was undertaken. Mr.
Cupples has identified funding of this expenditure by reallocation of capital funds as detailed in the
attached.
RECOMMENDATION:
It is recommended that a new underslung plow be purchased in the amount of $4306.00 plus
tax and that funds be reallocated as identified in the report of the Clerk of PvNic Services under
date of August 19/99.
Sincerelv.
0 Page 1
0
< < ,O ,1;JU CORPORATION OF THE TOWN OF TILLSONB[: RG 20 Spruce40
,� PUBLIC SERVICES
- - ` BUILDING - 842.2211 WORKS - 842-5951 CEMETERY - 842-3522 (519) 842-8775 -Fax
MEMO TO: Dave Morris
FROM: George Jaumol
SUBJECT: Underbody Plow
DATE: Aug.4/99
PURPOSE:
BACKGROUND:
COMMENTS: '.Need a major rebuild on old existing plow and it is getting impossible
to find replacement parts if needed due to its age.The approximate
cost to restore old plow is S4000.00 material and tabour..
RECOMMENDATION: The cost of rebuilding the old plow and replacing worn
parts it would be more cost efficient to replacf the plow
with a new one from Viking at a cost of S4306.00 + tax
Respectfully submitted,
�7
/7
,j
G.E. Jaumol, Foreman
Town of Tillsonburg
GEJ/sjv
1
.;
*AUG-19-99 T ." 9: 01 AIM
F. 1
CORPORATION OF THE TOWN OF TILLSONBURG 20 Spruce Street
Tibsonburg. Ontario
PUBLIC SERVICES N4G 4Y5
BUILDING - 842.2211 WORKS - 842-5951 CEMETERY - 842-3522 (519 j 842.8775 - Fax
August 19, 1999
Town of Tillsonburg
Municipal Office
200 Broadway, 2n0 Floor
Tillsonburg, Ontario
N4G 5A7
ATTN. Lynn Buchner. Director of Co rate Services
Dear Lynn:
RE. Proposed Funding for New Undcrbody Plow
Price quoted from Viking Cives Ltd. (excludes tax) - $4,306.00
Proposed Financing from Capital Expenditures:
Account 55-31-1-331-81 - Blinds - $ 2,MW.00
Chairs - 800.00
Account 55-31-1-706-83 -Trailer Balance - 2,000.00
Total
Trusting this is acceptable.
I remain,
Yours truly,
D.W. Cupples
Clerk of Public Services
Town of Tillsonburg
DWC/sv
$ 4,800.00
•
08/06/99 04:07:50 EST; ASSOCIATION OF?-> CLERK-Tillsonburg T Page 88Z
AUG-05-99 THU 05:12 PM AMO FAX NO. 416 971 6191 P. 01
The Corporation of the Township of Hamilton
B285 MAJESTIC HILIZ PR.
P.O. BOX 1060
COBOURG. ONTARIO K9A 4W5 July 27, 1999
PHONE S05-M-2810 FAX 905-342-2818
TO ALL MUNICIPALITIES IN ONTARIO
Hamilton Township Council has passed the following resolution and is requesting the support of
your municipality.
Moved by Councillor Weppler
Seconded by Deputy Reeve Latchford
"THAT WHEREAS the residents of Ontario have been subjected to twenty percent increases in the
cost of gasoline during the last two months;
AND WHEREAS the gasoline companies are reporting a tremendous increase in profits;
AND WHEREAS the escalating gas prices are causing great difficulties for all of the travelling
public;
AND WHEREAS the increased prices are particularly detrimental to commuters, often from rural
areas in the Province;
NOW THEREFORE BE IT RESOLVED THAT the Corporation of the Township of Hamilton enacts as
follows:
1. THAT the Provincial and/or Federal Governments freeze the price of gasoline at an acceptable
rate for a period of 90 days;
2. THAT during the period of the rate freeze, the Provincial and/or Federal Governments
commence an inquiry to Investigate the unconscionable increases in gas prices;
3. AND FURTHER THAT all municipalities in the Province of Ontario be requested to support this
resolution and forward a copy of their support to Premier Mike Harris; Ontario Finance Minister
Ernie Eves; Minister of Consumer and Commercial Relations; Prime Minister Jean Chretien,
Federal Finance Minister Paul Martin; Association of Municipalities of Ontario and the
municipality's local M.P. and M.P.P."
CARRIED.
You truly,
CDC
eJgG
Chief Administrative Officer
/Pc
n=121M is provided under aoutlroct an a paid service by the orighisdag organim4on, And does
MUSY reflect the views or posltions of the Assaeiatlon of Municipalitiies a[ Ontario {AMOK its
41W companies, oft ess, directors or aMts.
Please Circulate To- David C Morris , Bradley Bartlett
Ray Jones ; .3e— L Y Nj NJ
Frances Bell ; Kenneth M. Patterson
Lana Verstraeten , Michael Graves
Ih Corporation de la rrille do HANVKESBURY
Corporation of the Tory» of
600, rue Higginson St., Hawkesbury (Ontario) K6A 1H1
Greffe / Clerk's Office (613) 632-2332 Fax: (613) 632-8694
August 6, 1999
To. All the municipalities in Ontario
The Municipal Council of the Corporation of the Town of Hawkesbury adopted the following
resolution at its Special Meeting held on July 27, 1999. Your support and endorsement of this
resolution is being requested.
Moved by Brian Bender
Seconded by Claude Demers
Whereas the role of the municipalities in Ontario
is more and more competitive in the economic
development sector, and;
Whereas the cities in the province of Quebec
have a considerable economic advantage by
having the possibility to grant property tax
rebates to new industries that are establishing in
that province.
Be it resolved that the Municipal Council of the
Town of Hawkesbury request the Minister of
Municipal Affairs of Ontario to amend the
Municipal Act to allow municipalities to grant
property tax rebates for a period up to a
maximum of 3 years to new industries that
estabEish in the province of Ontario, and;
Be it also resolved that this resolution be
circulated to all the municipalities within the
province of Ontario requesting their support and
that a copy also be forwarded to our Member of
Parliament and to the Premier of Ontario.
Carried.
Attendu que le role des municipalites de I'Ontario
devient de plus en plus compOtif dans le secteur
du developpement economique, et,
Attendu que les wiles dans la province du
Quebec possedent un avantage economique
consid+rable en avant la possibilit8 d'accorder
des credits d'impdts fonciers aux nouvelles
industries qui s'etablissent Bans cette province.
OUT soft resolu que le Conseil municipal de la
ville de Hawkesbury depose une requete au
Ministee des Affaims municipales de I'Ontario afin
que la Loi sur les municipalites soit amendee
pour permettre aux municipalites d'allouer un
credit d'impdts fonciers pour une p6dode qui
pounBit atteindre un maximum de 3 ans a toutes
les industries qui s'etablissent dans la province
de I'Ontado, et:
Qu'il soft egalement resclu que cette resolution
soft acheminee a toutes les municipalites daps la
province de I'Ontado demandant lour appui et
qu'une copie soit egalernent envoyee a notre
Depute provincial et au Premier Ministre de
I'Ontario.
We would kindly ask that you advise us of your Council's position on this matter.
Yours truly,
Aline Parent
Deputy Clerk
c.c.: Honourable Mika Horns, Premier of Ontario
Jean -Marc Lalonde, M. P P
Adoptee.
"This is a paid umounccinent and views and commcnts cxpressed herein are not endorsed by AMCTO"
Tillsonburg & District
Multi -Service Centre ° i
Telephone (519) 842-9007 gill O
— Fax 519 842-4727 40 Brock St. W., Tillsonburg, Ont. N4G 2A2 i
July 26, 1999
Council Members
Corporation of the Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G5A7
Dear Members of Council:
r u I V E
s ii 'a 1 _
i rJ
We are in receipt of your cheque for $7,700.00 for the grant for 1999.
We thank you for your generosity in continuing to support our Centre. These funds will provide direct
services to clients needing assistance with numeracy, reading and writing which may help them to get or
keep a job or enable them to manage their own financial affairs. Other clients will receive much needed
counselling services which will aid them in gaining control over their lives or improve their family
situations. Employment services will educate adults and youth on job search and retention skills. And
last but not least, your funds will help to keep elderly people comfortable in their own homes as an
alternative to nursing home care.
We sincerely appreciate the support you have given to us which enables us to continue to provide quality
services to the people in our community.
Sincerely
Tillsonburg & District Multi -Service Centre
Marian Smith
Business Manager
In Case of Transmission Difficulties, Please Call 416-863-2101
Please Deliver To: The Town of Tillsonburg
David C. Morris
Clerk -Administrator
QNTARIO
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SCIENCE SCIENCE
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FOR EMMiEDIATE RELEASE
August 18,1999
(Version francaim disponible)
MAJOR MILLENNIUM EXHI WON
SET To TOUR ONTANO NEW YEAR
Sudbury — Plans are under way for the Ontario TimeShip 2000, a major
exhibition that will invite Ontarians and tourists to explore all the dimensions
of time through live presentations, a multi -media theatre show, experiments
and a showcase of artifacts. Science North today released the criteria
communities will need to meet to host the province's travelling millennium
exhibition next year.
As part of Ontario 2000, the province's overall program to commemorate the
millennium, the exhibition is being produced by a consortium composed of
Science North, the Ontario Science Centre and the Royal Ontario Museum.
"This world -class exhibition is expected to attract an estimated one million
visitors," said Jim Muchbank, Chief Executive Officer of Science North.
"''Visitors to the Ontario TimeShip 2000 will view more than 30 exhibits,
including such rare objects as early Creek water -clocks, and a 4.5 billion -
year -old meteorite. There will even be a transporter room with a computer
program that will depict what a child might look like in the future," said W.
Marchbank.
Ontario TimeShip 2000 is scheduled to tour between May and October 2000,
in up to 20 communities selected for their ability to host the exhibition. Host
criteria packages are being sent to all municipalities, local service boards and
First Nations in the province. The application deadline is September 30, 1999,
with the tour scheduled to be finalized by the end of October.
"I am delighted that the government has invested in three of Ontario's
internationally renowned attractions to produce this major exhibition for
Ontarians to celebrate the millennium," said Helen Johns, Minister of
Citizenship, Culture and Recreation. "Ontario TimeShip 2000 is a premier
exhibition which will excite and instil a sense of pride amongst all Ontarians.
Visitors will bave a lasting experience to mark the dawn of the new
millennium.)),
Science North has established a hotline to respond to inquiries about Ontario
TimeShip 2000 at (705) 522-3701, extension 360.
-30-
Media conta ts:
Science North Ministry of Citizenship, Culture dt Recreation
Jim Marchbank Ontario 2000
Chief Executive Officer Neil Beaudry
705-522-3701 ext. 206 416-314-7208
& Ontario
° FROM : OCFA JNussey
PHONE NO. : 519 485 07?6 AUG. 09 1999 10:06PM P1
fit
OXFORD COUNTY
FEDERATION OF AGRICULTURE
Farmers Working for Farmers
President Secretary) Co-Ordinator
Howard Cornwell June Nussey
(519) 468-5949 (519) 425-1730
Sam 46&5909 FAX 485-OT76
FAX 465-5910 Emall ccfajknyQoxford.net
Email cowbossGoxford.net
To: Councillors mararire:
Yo re nv�te
u
To the
Oxford County Federation of Agriculture
Regional Meeting and Family BBQ
Sunday, August 29, 1999 from 4 p.m. - dark
BBQ served from 5:30 - 7:00 p.m.
Corwic Fauns (Howard Cornwell and Family), Norwich, ON
Tickets are $1 aladult and $5lchild under 12 (preschoolers free)
Menu - BBQ chicken, baked potato, salads, dessert
Caries &r the kith. Fe ler the whole ftm&W.
Tickets are available from local directors or by calling (519) 425-1730.
Deadline for ordering tickets is August 20.
OFA F rexldent Ed Segewvvth wW be In attendance.
Hopp to too you there! l I
Farmers Working for Farmers
LONG POINT REGION CONSERVATION AUTHORITY
FULL AUTHORIT'(---MINUFES - --
.,, ..... :.-. ..`July 7, 1999
The Full Authority met at 8:30 am in the Authority Boaroom.-All members were present except
were
..
M. Gartshore and G. Sytsma. Staff in attendancp;weFe J. Oliver, P_Bravener, D. Holmes, B.
Baskerville, W. Cridland, C. Poff and J. Robertson., i-*c_i-i,•::_
The Chairman called the meeting to order and welcomed everyone to the meeting. He explained
the procedure for the Museum Board meetings during the six-month trial basis in regards to the
structural change. The Backus Museum Committee meetings will be held as a separate meeting
prior to commencing with the Full Authority agenda items. Mr. Van Londersele called for and
received no disclosures of interest.
BACKUS MUSEUM BOARD OF MANAGEMEAT COMMITTEE MEETING
Chairman D. Van Londersele called the meeting of the Backus Museum Board of Management
to order. All members were present.
Mr. Van Londersele expressed his sorrow in the passing of J. Petrie (June 9, 1999), Chairman of
the Backus Management Committee. He circulated the memorial acknowledgement and thank
you card from Mr. Petrie's family. Mr. Van Londersele noted Mr. Petrie will be missed by all and
that he had made a valuable contribution to LPRCA during his term of appointment.
Director of Backus Heritage C.A., C. Poff was called upon to review the contract agreement
between LPRCA and Janet Robinson for the operation of the General Store. Mr. Poff reviewed
the operational activities of the agreement. S. Hazen noted the site needed life.
MOTION {BMQ A 36 - moved by F. Sanderson, seconded by B. Abele and carried that the
Authority endorse the approval of the contract for the operation of the BHV General Store for the
1999 season signed with Janet Robinson and dated April 28, 1999.
Mr. Poff updated members on current activities planned for the area along with the opening
ceremony for the project "The Mill Stones Turn Again". Opening ceremonies were held on June
23'. The Mill is once again operational and producing flour.
S. Hazen circulated a copy of a flyer currently being circulated within the summer edition of the
Port Rowan Good News titled "The Backus Heritage Review" Summer 99 Volume 3. The articles
relate to past historical and current events/activities planned for Backus during 1999 and the
future.
The Chairman announced he has a video copy of the television coverage on the opening ceremony
of the mill stones project. Anyone who wishes to view it may.
L. Chanda questioned if a resolution should be prepared to appoint S. Hazen Chairman of the
Backus Management Committee. Chairman D. Van Londersele responded itwouldn't be necessary
during the structural trial period.
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells
July 7, 1999
It was noted that the spelling of Breddy was wrong in Motion BMC-2. Chairman D. Van
Londersele congratulated T. Millar on receiving the Ontario Citizen of the Year Award.
The Backus Museum Board of Management meeting was called to a close.
FULL AUTHORITY
Chairman D. Van Londersele commenced with the Full Authority meeting at 8:45 am and called
for a review of the previous minutes.
MOTION A 37 - moved by J. Lester, seconded by R. Orth and carried that the minutes of the
previous meeting of the Full Authority held June 2, 1999 be adopted as circulated.
Business Arising:
It was noted that Motion A-32 has a typo. It should reference A 31 not A-32.
B. Baskerville, Supervisor of Resource Planning, reviewed the staff report dated June 25, 1999; File
SR 30/99 regarding recommendations for the DFO/CA Drain Classification Project. LPRCA's
current status is classified as "observer". It allows us to attend all committee meetings and to
receive all minutes and correspondence. Mr. Baskerville explained his reasons for his
recommendations.
1) with regard to the Drain Classification Project; that we continue to maintain our
"observer" status;
2) with regard to the Elgin County Resolution: that no action be taken at this time.
Discussion followed and concerns were expressed regarding the costs/assessment for the agricultural
community along with the issue of the protection of fish habitat. Chairman D. Van Londersele
reported on comments made at the past Conservation Ontario Council meeting which he had
attended on the views of water quality/quantity and the role of Conservation Authorities. He
pointed out Ministry of Natural Resources and Ministry of Environment appear to be backing
away from these issues and do not have the personnel. Members discussed the County of Elgin
Resolution that was endorsed as motion A-28. It was decided that instead of endorsing the Elgin
Resolution, the Authority should draft its own resolution which would address the need for
ongoing maintenance of municipal drains and protection of fish habitat, as well as the issue of
added costs. B. Baskerville was directed to prepare a staff report along with a draft resolution for
review at the next Full Authority meeting in August.
MOTION A-38 - moved by P. Black, seconded by J. Wells and carried that motion A-28 (June
7, 1999) not be approved.
W. Cridland, Lands and Waters Supervisor, presented a staff report dated June 29, 1999. The
report describes the hole below the water surface on the reservoir side of the north wing wall of the
dam. She stated it requires immediate attention and requested that her recommendation be
approved. B. Abele was asked for his opinion. Mr. Abele explained he was in support of the
recommendation/method and cost estimate.
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells 2
July 7, 1999 -
the subject was being considered for discussion again. Members reminded him that there was a
motion (A-17) to review the pros/cons of forming a forest management technical advisory
committee.
Ministry of Agriculture, Food & Rural Affairs - thanking LPRCA for inquiry on the drain
classification system proposed by the Federal Department of Fisheries & Oceans and stating that
the Fisheries act does apply to municipal drains. They suggest the best approach is for
Conservation Authority's and municipalities to work with the Department of Fisheries and
Oceans.
Conservation Ontario - regarding provincial low water levels task force and the Conservation
Authority's roles/responsibilities. Mr. Van Londersele provided a report regarding discussion on
this topic at the last meeting of Conservation Ontario. It was somewhat controversial. Members
expressed concerns regarding the recommendations outlined as roles and responsibilities of C.A.'s.
Mr. Oliver has been directed to invite a representative from the Ministry of Environment to attend
the August Full Authority Board meeting to update LPRCA in regards to the role of MOE with
respect to water quantity, quality and permits particularly in the agricultural landscape.
MOTION A 41 moved by S. Lamb, seconded by L. Chanda and carried that the following items
of correspondence be accepted as information:
DFO re: Agricultural Drains Project
DFO re: Fisheries Act Agreements
Grey Sauble C.A. re: Forestry Advisory Committee
OMAFRA re: agricultural drains project
Cons. Ontario re: Provincial Water Levels
Fill, Construction Applications:
B. Baskerville reported on the staff report dated June 25, 1999; file #EL-2/99 for an application
to place a portable in the floodplain from St. Luke's Anglican Church in Vienna.
MOTION A-42 - moved by J. Wells, seconded by S. Hazen and carried that St. Luke's Anglican
Church (Vienna) be granted permission to place a portable building as outlined in Application EL-
2/99 subject to final foundation plans having an Architect's stamp of approval and being approved
by Authority staff.
New Business:
The Chairman adjourned the meeting at 9:45 am to commence with the 1999 LPRCA Watershed
Tour.
Dan Van Londersele Pam Bravener
Chairman Supervisor of Finance &- Administration
FULL AUTHORITY COMMITTEE MEMBERS
Brian Abele, Peter Black, Larry Chanda, Mary Gartshore, Sharon Hazen, Sam Lamb, Jack Lester,
Roger Orth, Floyd Sanderson, Garry Sytsma, Dan Van Londersele, Chris Van Paassen, John Wells
4
0
W
In Case of Transmission Difficulties, Please Call 416 863 2101
Please Deliver To: The Town of Tillsonburg
Ministry of Minist6re des
Municipal Affairs Aftires municipales
and Housing et du Logement
Otfica of tha Minister
TR Bay street
Toronto ON M5G 2E5
Tel (416) 585-7000
July 30, 1999
Bureau du ministre
777 rue Say
Toronto ON M5G 2ES
Tel (416) 585.7000
Dear Heads of Council
Single -tier and lower -tier municipalities:
I am pleased to inform you that the government has extended the deadline for school board
remittances to August 31, 1999. This extension applies to municipalities which have not
issued the tax bills that include the adjustments for 1998 before June 1, 1999. The
government will hold any cheque that has already been submitted by a municipality
entitled to this extension, until August 31.
The government has decided to extend the original deadline of July 31, 1999 for repayment
of the March 31 and June 30 school board payments, to assist those municipalities
experiencing cash flow problems due to the late issuance of their interim tax bills. To date,
the province has paid nearly $2 billion in school remittance payments on behalf of
municipalities, for both the capped and uncapped property classes.
In addition, I am writing to provide an update on two programs designed to help
municipalities with the implementation of the Fairness for ProD Taxpayers Act,1998
(Bill 79). Details have been finalized and will be sent to your clerk/treasurer shortly.
First, the province is offering assistance for municipalities to help offset the interest costs
of borrowing that may have resulted from delays in issuing 1999 interim bills to property
owners in the commercial, industrial and multi -residential property classes.
In addition, the government will assist municipalities with additional expenses incurred in
re -billing owners of properties in the commercial, industrial and multi -residential property
classes.
/2
4
- L -
Heads of Council
Municipalities were first advised of the government's intention to introduce these measures
by my colleague, the Honourable Ernie Eyes, Minister of Finance, in a letter dated
March 231 1999.
As Minister Eves indicated, the province is committed to working with municipalities to
help deliver quality services efficiently and cost-effectively, and to help municipalities
implement property tax reform in a fair and manageable way. It is my hope that two
measures will help achieve that commitment.
We have also taken steps to address your concerns about the maintenance of the "frozen
assessment listing". The province will continue to maintain the centralized management of
the assessment Iists for the years 1998, 1999 and 2000.
The province's On -Line Property Tax Analysis system (OPTA) is available on the Minis
try
of Municipal Affairs and Housings Internet site to help municipalities make decisions and
issue their tax bills under the new property assessment and taxation system_
If you have any questions on the province's OPTA system, call the Helpline at
(416) 593 5090 or (416) 585-4017.
Sincerely,
J.S. (Steve) Gilchrist
Minister
c= Upper -tier municipalities
Clerk/Treasurers
Association of Municipalities of Ontario
Association of Municipal Managers, Clerks and Treasurers of Ontario
Association of Municipal Tax Collectors of Ontario
Municipal Finance Officers Association of Ontario
THE CORPORATION OF THE TOWN OF TILLSONBURG
COUNCIL AGENDA
MONDAY — August 23rd, 1999 — 8:00 P.M.
ORDER OF BUSINESS:
A. Adoption of Minutes —
June 22nd, July
26th, August 4th and 11 th, 1999
UK
C
IR
C
"June 22nd,
"July 26th,
"August 4th,
"August 11th,
1999.doc"
1999.doc"
1999.doc"
1999.doc"
AND RESOLVED THAT the Minutes of Council under dates of June 22nd July 26th,
August 4rh and August 11 ch, 1999 be adopted as printed and circulated.
B. Adoption of Agenda
AND RESOL VED THAT the Agenda as prepared for Council Meeting of
August 23rd 1999 be adopted.
C. Declarations — Municipal Conflict of Interest Act
D. Presentations
1. Presentation to Mr. David Morris, CAO/Clerk, recognizing 25 years of
service with the Town
E. Appointments/Delegations
1. Mr. Chuck Smith, Model Airplane Association
F. Committee of Adiustment
c.of.a.l.xif
1. A-13/99 — Norman M. Smith
i) Planning Comments attached
AND RESOLVED THAT Tillsonburg Committee of Adjustment approve application A-
13/99 for 205 Tillson Avenue, subject to the following conditions:
1) That the existing detached garage and metal shed be removed from the
subject property to the satisfaction of the Town Chief Building Official or
the approval will lapse.
2) That a building permit be issued within one (1) year of the date of the
Committee's decision or the approval will lapse.
2. A-14/99 — 923261 Ontario Inc.
i) Planning Comments attached
9
c.of.a.2a.xif
AND RESOLVED THAT Tillsonburg Committee ofAdjustment adopt the
recommendation as contained in the Report of the County Planner with respect to
Application A-14/99 for 52 Baldwin Street.
G. Reports
1. Trans Canada Trail Committee Minutes of July 16'h, 1999
AND RESOLVED THAT the Minutes of the Trans Canada Trail Committee under
date of July 16th, 1999 be received and the following motion be adopted:
"THAT each of the participating Municipalities in the Elgin Trans Canada Trail
Committee request $200 from their Council to be given to a general fund for
miscellaneous expenditures;
AND FURTHER THAT each participating Municipality issue a cheque to be
made payable to the Elgin Trans Canada Trail Committee and sent to The City of
St. Thomas, P.O. Box 520, City Hall, St. Thomas, ON N5P 3 V7 Attention: Tracy
Smith. "
2
2. Deputy Clerk RE: Authorized Uses — Otter Valley Utility Corridor &
Recreation Trail
t
rep.2.xif
AND RESOLVED THAT the Report of the Deputy Clerk with respect to authorized uses
of the Otter Valley Utility Corridor & Recreation Trail be received and referred to the
C.A.O. for further review and recommendation.
3. Deputy Clerk RE: Application for Official Plan Amendment and Zone
Change — Otter Valley Utility Corridor & Recreation Trail
so
rep.3.xif
AND RESOLVED THAT the Report of the Deputy Clerk with respect to Application for
Official Plan Amendment and Zone Change for the Otter Valley Utility Corridor &
Recreation Trail be received and referred to the C.A.O. for further review and
recommendation.
4. Director of Corporate Services RE: Large Industrial Tax Class
go
repAxif
AND RESOLVED THAT the Staff Report dated August 14, 1999 regarding the affects of
the large industrial class be received for information.
5. C.A.O. RE: Cash -In -Lieu of Parking — Kyriakopolous Developments
so
Rep.5.xif
AND RESOLVED THAT Town council approve a cash -in -lieu for parking requirement of
one (1) parking space as applied by the Owner, Kyriakopolous Developments for the
property at 104-108 Broadway in the amount of $1, 265.00.
6. C.A.O. RE: Replacement of Underbody Plow
Rep.6.xif
AND RESOLVED THAT a new underslung plow be purchased in the amount of
$4, 306.00 plus tax and that funds be reallocated as identified in the report of the clerk of
Public Services under date of August 19`h, 1999.
7. C.A.O. RE: Exemption to Fence By -Law 2213 — MGI (Oxford) Inc.
3
AND RESOLVED THAT Town Council approve the exemption to Section 4.1(iii) of
Fence By -Law 2213 to allow the construction of a 1.83 metre (6 foot) wrought iron fence
complete with brick pillars in the front yard of a corner lot on the northwest and
southwest sides of Fairway Hills Boulevard and Quarterline Road.
AND FURTHER THAT Town Council approve the encroachment of the said fence on
municipal lands subject to receiving the appropriate permits through the Tillsonburg
Public Services Department.
H. Communications
1. Township of Hamilton RE:
Comm.l.xlf
Support of Resolution — Cost of Gasoline
AND RESOL VED THAT the Council of the Town of Tillsonburg support the Township of
Hamilton's resolution with respect to the cost of gasoline be supported.
2. Joe Clark RE: Coon Alley
Comm.2.xif
AND RESOLVED THAT correspondence received from Mr. Joe Clark be received with
respect to Coon Alley and referred to the C.A.O. for review.
3. Town of Hawkesbury RE: Support of Resolution — Property Tax Rebates
No
comm.3a.xif
AND RESOLVED THAT the Council of the Town of Tillsonburg support the Town of
Hawkesbury's resolution with respect to Property Tax Rebates.
4. Tillsonburg Historical Society RE: Permission to Conduct Nevada
Lottery
AND RESOLVED THAT the Tillsonburg Historical Society be granted permission to
conduct a Nevada Lottery from the Valu Mart (formerly LOEB), 200 Broadway,
Tillsonburg.
I. Information
M
1. Tillsonburg & District Multi -Service Centre RE: Appreciation for
Support
30
info.l.xif
2. Time Ship 2000 RE:
info.2.xif
Millennium Exhibition Tour
3. Oxford County Federation of Agriculture RE: Invitation to attend
Regional Meeting and Family BBQ — August 29t , 1999
op
info.3.xif
4. Long Point Region Conservation Authority Minutes of July 7t', 1999
info.S.xif
5. Ministry of Municipal Affairs and Housing RE:
i) Extension of Deadline for School Board Remittances
ii) Fairness for Property Taxpayers Act
info.6.xif
J. Resolutions
K. By -Laws
1. By -Law 2912 - To authorize the entering into of a Sub -Division Agreement
with MGI (Oxford) Inc.
AND RESOLVED THAT By -Law 2912 to authorize the entering into of a Sub -Division
Agreement with MGI (Oxford) Inc.
be now introduced and read a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the f rst and second reading thereof.
AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for
the purpose of considering By -Law Numbers 2912.
R
AND RESOLVED THAT Committee do now rise and report on By -Law numbers 2912 as
passed in Committee without amendment.
AND RESOLVED THAT By -Law 2912 to authorize the entering into of a Sub -Division
Agreement with MGI (Oxford) Inc.
be given third and final reading and the Mayor and Clerk be and are hereby authorized
to sign the same and place the Corporate Seal thereunto.
L. Notice of Motion
M. Closed Session
AND RESOLVED THAT Council move into Executive — Closed Session.
0
"N-
Xf
LB 8/23/1999
TOWN OF TILLSONBURG
j
Re -Organization Budget
j
1999 Approved Operating Budget
Budget
Actual Variance
Audit & Consultation
j
Annual Audit
14,700
21,598 f (6,898)
Environmental Audit
6,000
- ! 6,000
Consultation
3,500
- 3,500
CompAdvantage - WSIB
3,000
1.750 1 1250
Health & Safety
8.000
3.4001 4.600
Allmat & Associates
77-250
76.050 1200
Expenses - Alimat & Associates
-
814 : (814)
MIS Project Manager
! 75.000
25.096 49.904
Expenses - MIS Manager
-
_ _
1.081 (1,081)
Help Desk S rt - Council
-
_
8.400 ? (8,400)
Advertising - Project Manager
67700
' 8250 (1,550)
194.150
i 146.440 47.710
!
Office Equipment
Information Systems !
60,000 j 60,000 -
MIS hardware
40.000 41.791 (1,791)
! Workstations
20.000 - 20.000
'Council furniture
I0.000 ! 8.850 I_150
Projector 6.000 - 6.000
Y2K expenditures 10U.000 - 100.000
236.000 1 110.641 125359
E � �
Non -budgeted Items
Approved by Council (in principle)
I
CLASS software - program, memberships, room rental i 40.000 i 40.000
_ _
Hardware required for CLASS software 9.000 ; _ 9,000
Phone system integration 63.600 ! 63.600
Phone system Consulting, Training & 18.700 ! 8.770 9.930
i
RESPOND software - customer service administration 78.000
,8,000
RESPOND hardware, installation & training 35.444
35.400
Network connections for fire & police stations ' 8.000
, 8,000
Ordinance & by-law indexing system - published to net 20.000 !
20.000
20,000
_
Council meeting, agendas & minutes management 1 20.000
Enterprise document management - electronic records management ? 40.000 '
40.000
Utility billing for Great Plains 6.000 '
6,000
OPUS pavmH software 6.000
6.000
344.300 8.770. 335.530
!
To be
Considered by Council
Integrated radio communications
i
Renovations of Customer Service Centre _
1
Signage for Customer Service Centre _
j 774.450 f 265.851 1 508.599
Ilbuchnerltransition
�%v/.//o/-)
REPORT
To: Mayor and Members of Town Council
From: David C. Morris, Chief Administrative Officer/Clerk
Date: August 23, 1999
RE: Exemption To Fence By-law 2213
MGI Oxford Inc.
The Links Subdivision (Fairway Hills and Quarterline Road)
Town of Tillsonburg
Origin:
Mr. Ken Purewell on behalf of MGI (Oxford Inc) owners of draft plan of subdivision
32T-95003 in the Town of Tillsonburg, has approached the Town to request an
exemption to Section 4.1 (iii) of the Fence By-law 2213 to allow the construction of a
1.83 metre (6 foot) wrought iron fence complete with brick pillars in the front yard of a
corner lot on the northwest and southwest sides of Fairway Hills Boulevard and
Quarterline Road (See Appendix 1).
In discussion with Mr. Purewell, it is also understood that the said fence will encroach on
Town property eventhough the encroachment is not shown on Appendix 1.
Background:
Section 4.1 (iii) of the Fence By-law 2213 is provided for your information:
`A solid, lattice, louvered, open type, wire or chain link fence may be erected:
- on the lot line of any front yard in a residential zone, up to a maximum height of
1.0 metre (3.28 feet).'
The subject lands are presently vacant.
The owner will also be required to apply for the appropriate permits through the
Tillsonburg Public Services Department for the fence and encroachment.
-2-
Recommendation:
That Town Council approve the exemption to Section 4.1 (iii) of Fence By-law 2213 to
allow the construction of a of a 1.83 metre (6 foot) wrought iron fence complete with
brick pillars in the front yard of a corner lot on the northwest and southwest sides of
Fairway Hills Boulevard and Quarterline Road.
And Further That Town Council approve the encroachment of the said fence on
municipal lands subject to receiving the appropriate permits through the Tillsonburg
Public Services Department.
Respectfully submitted.
David C. Morris
Chief Administrative Officer/Clerk
ME
�Irrti� n ix i
MGI (Oxford) Inc
Unit 1, .Suite # 311
200 North .Service Roar! West
Oakville, Ontario, L6M 2Y1
Pfio ie: 416-346-6677 Fro: 905-847-7054
Date- August 23, 1999
The Town Clerk
Municipal Offices
Town of Tillsonburg
Tillsonburg, Ontario
Attention: Mr.Dave Morris
Dear Sir,
Re: Wrought iron fence and entrance gates, `The Links'
Enclosed herewith, please find a copy of the design rendering for the proposed fence for
our `The Links' subdivision. As per our discussion, the proposed design would require
no maintenance in the first several years due to its more durable finishing. I understand
such fences have already been approved in the town.
The turn along Fairway Hills Blvd does require town councilisapproval due to its
variation from the permitted height. In order to maintain the design integrity, we hereby
request the town council's approval to allow us to build one column of6'-0" above grade,
on each of the two corner lots on Quarterline Road and Fairway Hills Blvd. We shall be
grateful.
cerely,
MGI (Oxford) Inc.
.G
Enc. copy offence design.
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August 23, 1999
Mayor Cam McKnight and Members of Council
Town of Tillsonburg
2nd Ff.- 200 Broadway
Tillsonburg, Ontario
N4G5A7
Dear Mayor McKnight and Members of Council;
On behalf of the Tillsonburg Historical Society, I am writing to request your permission
to manage and conduct a Break Open Ticket Lottery kNevada) at the new Valu Mart
location (formerly LEOB) at the Town Centre Mall.
Monies raised through this lottery will go towards the support of local history projects
endorsed and supported by the Tillsonburg I listorical Society.
Thank -you for your kind consideration of our request.
Yours sincerely,
4 �Wt: -
Robert Marsden,
Chairperson of the Tillsonburg Historical Society
]� Garr.ng znd ='oor
X ..�Control tC99 Bay St
Commission Toronto ON MSS 233
Commission 2• etage
des 1099 rue Bay
leux Toronto ON MSS 283
Application to Manage and Conduct
a Break Open Ticket Lottery
Demande de permis pour administrer
et conduire une loterle de billets A fendtres
(Form NTL-A)
Group Identification Number(GIN)_- (Fomtute NTL•A)
We, the undersigned, as two principal officers of record of (name of organization)
Les soussignAs qui sont deux onapaux diNeants de (nom de I'organisme)
apply for a licence to manage and conduct a Break Open Ticket Lottery at the premises municipally known as N 4 C✓ Li C `'
brit une dernande de permis pour administler at conduire une bl ne de billets A lenAtres darts les bcaux corms daps Is muniapalioll sous les
nom de
rr �
and situated in the municipality of r] -1 -�
et sia As darts to municipafitA d i i C' c"nr. _6 L f ti C '"
if a licence is granted, all tickets applied for will be sold only at (specify exact location within the above premises ).
Si un permis est dAlivrd. tous les billets demandAs no seront vendus qu'A (spAcifier I -emplacement exact dans les locaux mentionnAs
kd-dessus) Cr, . —
t . The specific Charitable of Religious Objects or Purposes to which proceeds are to be donated are described as
Les objectifs spAcifiques visAs par les organismes de bienfaissance ou religieux at aux quels sont destinAs les; recettes
peuvent Atre d6ents comma Atant
1 L
. +ETC-.• .� ( is � 11\ � `� � (•.�-iC). ":�'
2. Type of Break Open Tickets to be soli (check one)
Genre lie billets A fenetres qui seront vendus (eocher une case)
Regular Nevada Super Nevada Junior Nevada
Nevada normal ❑ Super Nevada to Nevada Junior u
3. Description of Scheme
Description du jeu
(a) Number of Tickets per box/unit
Nombre de billets par boitefunitA � ' C
(b) Price per ticket > l
Prix du billet $
(c) Gross Revenue per unit
Recettes brutes par unit6 $
(d) Total Prizes per unit C
Montant total des prix par unit6 $
(a) Number of winning tickets per unit
Nombre de billets gagnants par unit6
4. The tickets referred to in this application form are manufactured by (Name of Company)
Les billets dont it est question darts oette demands seront imprimAs par (nom de la compagnie)
i"
and will be purchased from
3- jam' r t_- at seront achetAs chez
(Name and Address of Distributor) r
(nom at adresse du distributeur) -13 C� �t, i
S. Price per unit $ `�
Prix par unit6
6. Ticket sales will commence on (date) and temlinate on
La vents des billets eommencera le (date) ,.-Z` l / �t rt at se terminera le
(date) (maximum six month period).
(date) iC Cj Ct (pdriode de six moil au maximum).
7. The total number of units to be sold during the period for which the application is made shall not exceed
Le nombre total d'unitAs A vendre pendant la pAriode eouverte par la demande n'excAdera pas (�
� •� UnitslUnitAs
(over)
06140 (oSP96)
(mr au verso)
J
Certificate
Attestation
We (name) % 11 and (name)
Noun soussign6s (nom) 11c_ l 1 c{ et(nom)
of (organization)
do(organrsme) t 1 C'f�(�•_� — -, i i C_ _ _X_ r
of (municipality) 11 of the County of
de (municipalit6) 1 I c - , J) du comt6 d ` 1
r
jointly and severally, hereby certify that:
attestons collectivement et individuellement que
(1) We have knowledge of the matter herein set out,
Nous avons pris connaissance des points sp6ciMs dans les pr6sentes.
(2) We have read over this application,
Nous avons lu la pr6sente demands,
(3) All facts stated and information furnished herein are true and correct,
Tous [as faits incfqu6s et les renseignements fournis dans les pr6sentes sont vdridiques et exacts,
(4) We are the holders of the offices with descriptive title as set out and appearing under our respective signatures below.
Nous assumons les tonctions correspondant aux titres spdcifids sous nos signatures respectives crdessous
(5) We understand that if a licence is granted, Break Open Tickets may not be sold outside of the premises entered on the application and
specified in the licence.
Nous comprenons quo si un permis est aocord6, les billets a fendtres no pourront titre vendus quo Bans les locaux inscrits sur la
demande of spdcifi6s sur le permis.
(6) We have read, and have in our possession, and agree to comply with, a statement of the Terms and Conditions under which the Break
Open Ticket licence is issued.
Nous avons lu 1'expos6 des conditions de d6livrance du permis de lotene de billets A fen6tres, nous le gardons on notre possession at
nuts observemns lesdites conditions.
(7) We understand that this licence shah be valid during its effective period only so long as the terms and conditions to which such licence
is subject have been complied with and that a breach of a tern or condition may cause the licence to become null and void.
Nous comprenons bien que le permis ne sera valide pendant to pdriode qu'il couvnra que Bans la mesure ou ses conditions seront
respectbes et que toute violation de ses conditions I'annulera.
Principal Officer
Principal dingeant,.,'
Principal Officer
Principal dingeant
/ Signature
Signature _.
Name in tull/Nom au complel \ _ C .
Title/Titre 1 -
C V\ c r ,
I
l Address/Adresse I , ` C
I I Bus. PhonelTL6I. aft.
cs� yet - ct I lei L�.c _ c z
- 1 � -
Date/Date
Witness (sign)
Signature du 16moin
' S/
I C.L�,
= THE CORPORATION OF THE
TOWN OF TILLSONEURG
T11 LSSONBUpO
TO: The Mayor and Members of Council
SUBJECT: Update on Economic Development Review
DATE: August 23/99
PURPOSE:
To update Council on progress of County Economic Development Review.
BACKGROUND:
1. Council had previously received a request from the County C.A.O. /Clerk at its
meeting of July 26 h/99 for comment on Economic Development in Oxford County as
he had been directed by County Council to undertake a review of this for September,
1999. At that time I was directed to contact the current customers of our Economic
Development Department to ascertain whether their needs with respect to this were
being met and what services they would like to see in the future. The attached letter
was sent.
2. Since the above, the following correspondence as attached has been received:
• C.A.Q, of Woodstock requesting "Economic Development Review Team"
• Tillsonburg Chamber of Commerce
• Deputy Mayor I. Horton
• Tillsonburg B.I.A.
• Grassmere Construction Ltd.
• Oxford Small. Business Support Centre Inc.
• Super 8 Motel
• Glendale High School
I The County C.A.O. has now established an "Economic Development Review
Committee" made up of all C.A.O.s in the County and area economic development
personnel.
COMMENTS:
1. At this time, I will be participating in the "Economic Development Review
Committee" which has met once on August 18'', 1999 and will meet again on
September 80', 1999. This committee will be inventorying existing services currently
provided by Economic Development Departments in Oxford County as well as
looking at needed services currently not provided particularly in the rural
municipalities which do not have these departments. The committee will be looking
MUNICIPAL OFFICES — Town Centre Mall
200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431
at various alternative models for delivery of Economic Development services in
Oxford County. It is anticipated that this work will be completed in September of this
year.
RECOMMENDATION:
That this report be received as information at this time.
CORPORATION OF THg
TOWN OF TILLSONBURG
L
August 9`h, 1999
Dear Economic Development Department Customer:
The function of Economic Development is currently being reviewed both at Oxford
County Council and Tillsonburg Council. The services currently provided by the
Tillsonburg Economic Development Department are as listed on the attachment.
Within Oxford County, the municipalities of Woodstock, Ingersoll and Tillsonburg
provide this function through their Economic Development Departments.The other local
municipalities and the County of Oxford do not have Economic Development
Departments.
County Council has requested that the County's Chief Administrative Officer/Clerk, Mr.
Ken Whiteford undertake a review of Economic Development Services, by September
1999. As part of this review, public comment and suggestions are being solicited in order
to determine an appropriate model for the structure and service delivery.
Tillsonburg Council has directed that organizations that are customers of the Town's
Economic Development Department be contacted so that they have an opportunity for
input into this current review.
Some issues that may need to be addressed include:
• Whether your needs with respect to Economic Development Services are currently
being met
• Whether there is any preference for these services to be delivered by the County or
Local municipality or both with logic for such preference
• What services you see which need to be provided in the future by Economic
Development Department
You are invited to make written submissions on this matter to the writer to be received by
not later than Tuesday, August 20, 1999 so that it may be included in submissions to the
Pounty of Qxford.
MUNICIPAL OFFICES — Town Centre Mall
200 Broadway, Second Floor, Suite 204, Tillsonburg, Ontario N4G 5A7 Tel: (519) 842-6428 Fax: (519) 842-9431
Thank you in advance for taking the time to review this matter and providing you views.
Should you have any questions, please do not hesitate to call me.
Yours truly,
D. C. Morris,
Chief Administrative Officer/Clerk
SERVICES CURRENTLY PROVIDED BY TILLSONBURG ECONOMIC
DEVELOPMENT DEPARTMENT
• Business attraction program
• Business retention/visitation program
• Advocacy role for business with all levels of government
• External promotion of the municipality for new business, tourism and to non-
residents
• Event planning and promotion
• "Mentoring" with developers to facilitate projects
• Act as a resource to community groups i.e. B.I.A., Chamber of Commerce,
Glendale Highschool Parent's Council, Tillsonburg Hospital Supportive
Housing Project, Oxford Small Business Support Centre and Youthstart
Program
• Maintenance of a community economic data base
• Coordination of an annual wage and benefit study for industry
• Participating in dow»towp revitalization
• Supporting small Ou$iness
• Maintaining ft publisr gl.qtipns prpFram for the community
• Providing timely,gCur�tp technic4l 1pformation to the public and private
sector to meet their needs
MUNICIPAL OFFICES — Tp%vn Centre Mall
?00 Broadway, SgQond Floor, Suite 204, Tillsonburg, Ontaop WJq :SA7 Tel: 4519) $42-(A28 Fax: (519) 842-9431
City Of
Woodstock
July 29, 1999
Ken Whiteford
CAO/Clerk
County of Oxford
P. O. Box 397
Woodstock, Ontario
N4S 7Y3
Dear Mr. �eford: ke
Re: Economic Development
10a..6
OFFICE OF THE CHIEF
ADItINiSTRATIVE OFFICER
Citv Hall
P U, Box 40
i00 Oundas Street
Woodstock, Ontano
N4S :W5
Mephone: (519) 539-1391
Facsimile: (519) 539-32 5
You requested feedback and I find myself compelled to comment on the methodology of
compiling the report. In my mind, compilation of such a report should involve the
stakeholders, in more than a written response. Given your willingness to meet, I visualize
the following as a process for review.
Yourself, interested administrators and area economic development personnel to meet as
an "Economic Development Review Team" to:
• prepare a chart of the economic development activities currently performed by area
municipalities, i.e.
• investment attraction
• business retention
• compilation of directories
• land sales
• commercial projects
• tourism
• industrial park development, etc.
• identify the issues(s) generating the review
• refer to the chart of activities for any activities that would assist in issue resolution
• refer to issues where no activity is being done
• chart any County, Township or Association initiatives/activities
• receive and review models in two-tier systems
• identify potential local models, i.e.
• status quo
• status quo and County
• all County
• private corporation
(4)
• identifv strengths and weaknesses of the models
• try to reach consensus on a recommended option
• identify staffing and budget projections on potential option(s) to be recommended
• prepare draft report and circulate to stakeholders
• finalize report and circulate
It would seem that this process would meet the requirements as set out in your original
memorandum.
Finally, I offer some general observations regarding reported reasons for an expanded
County role. My observations are confined to the industrial/commercial development
discussions. It seems to be argued that industrial/commercial development any where in
the County benefits all of the County. While from the narrow view of the general levy,
this is true, direct development in our municipality has specific benefits which, in my
opinion, overshadow the general levy tax matter. Some of the benefits that come to mind
are:
1) direct takes for own purpose expenditures
2) job creation within the community that supports
a) payroll rollover - It is estimated that an employee's salary'`rolls over"
approximately two times within a community our size recognizing
some dollars go outside.
b) roll over increases viability/profitability of existing commercial/retail
businesses, also stimulating new ventures (i.e. Gallery Cinemas) that
are attractive not only to Woodstock but to the surrounding area.
c) maintains new house/residential development within the community,
sustains those jobs in the construction industry.
d) new families use and support the schools and investments that City has
made in recreational and cultural assets
e) cost effective use of hard service investments as contemplated in the
County of Orford Official Plan.
Your deadline limits further feedback from the undersigned as I will be off for three
weeks in August. Paul Plant will be available to participate in the review.
Sincerely,
Paul Bryan-Pulham, P. Eng.
cc: Paul Plant
i�oNBURG
AXX� `
4 ILRIENPV
=0
P.O. Box 113, Tillsonburg, Ontario N4G 41-13
Tel: (519) 842-5571
Fax: (519) 842-2941
August 11, 1999
Tillsonburg Town Council
Town Hall
Tillsonburg, ON
Dear Members of Council:
At a special meeting of the Executive of the Chamber,
the issue of the Town's Economic Development office was reviewed.
The following motion was adopted by the Chamber:
Resolved that Tillsonburg Town Council develop a framework
for the function of economic development which is locally -
driven, and incorporates the fact that Tillsonburg is
the economic and social centre of the tri-counties;
We believe an oxford County presence only,
does not truly represent Tillsonburg's natural
community;
The new framework for economic development should result in
a strategic plan which includes an allocation of time and
resources, and an evaluation of achievements against the
plan.
The Chamber looks forward to working with Town Council on
the further review of the Town's economic development activities.
Thank you for your kind consideration and attention.
Sincerely,
Matthew Scholtz
Secretary
Ell ;"q°
FILE N_ -
REFERRED I
P.O. BOX 113, Tillsonburg, Ontario NAG 4H3
(519)842-5571
Tillsonburg District Chamber of Commerce
Press Release
August 16,1999
The Chamber feels it is necessary to clarify its position on the future of Tillsonburg's economic
development as reported in the Tillsonburg News on August 13, 1999. The Chamber was asked
for its views on the future of economic development in a letter from David Morris, CAO for the
Town of Tillsonburg, dated August 9, 1999. The Chamber has a great deal of difficulty
understanding what the position of the town is.
The Chamber believes that economic development is an essential function, one that requires a
dedicated and committed local presence.
The Chamber emphasizes that an Oxford County presence only does not truly represent
Tillsonburg's natural community. This was clearly set out in our resolution of August 11, 1999
which is set out below:
Resolved that Tillsonburg Town Council develop a framework for the function of
economic development which is locally -driven, and incorporates the fact that
Tillsonburg is the economic and social centre of the tri-counties;
We believe an Oxford County presence only, does not truly represent
Tillsonburg's natural community;
The new framework for economic development should result in a strategic plan
which includes an allocation of time and resources, and an evaluation of
achievements against the plan.
The Chamber looks forward to working with Tillsonburg Town Council on the further review of
the Town's economic development strategies. The Chamber asks that citizens of the community
make their views known on this vital issue. It is important for the future of our community.
Marla Baxter. President
+ �► �,, + "I'HF. C.'ORPORA"TION' OII'll E
"TU«'N OF "TII.L
SON
I;T R(, .�,•.,;
August 10, 1999
The Board of Directors of the
TiIlsonburg & District Chamber of Commerce
Dear John:
As the Mayor is currently away, I believe it may be worthwhile for the group to fully
understand the Town's position regarding the elimination of the E.D.O. position.
Since it is necessary for me to attend a meeting of County Council, I felt that I should
supply you with a written response to the draft position prepared for Tuesday's meeting
of the Chamber.
As you are no doubt aware, all of our public institutions through the country are faced
with some very difficult and complex issues.
Generally, citizens feel they are dramatically over -taxed and, as a result, have made
substantial inroads within the political process to ensure taxes in ajoy and all forms are
reduced.
This issue, coupled with the overall financial restraints from all levels of governments, in
an effort to reduce public debt, has had a real and telling effect on each and every
municipality.
Further, as our economic base has become far more global in nature, public organizations
have been required to do more with less.
The net result of the above has created an immediate and necessary requirement for all
municipalities to radically examine how they are structured and question all service
delivery programs with an eye to somehow improve customer satisfaction while reducing
taxpayers' obligations.
As you are well aware, these decisions are never easy, but in order for Tillsonburg to
continue its growth and prosperity, change is necessary.
In consequence, we as a Council have embarked on what we feel is a new and also
exciting adventure towards restructuring our municipality to meet the new and
challenging needs of our citizen group.
MUNICIPAL OFFICES — Town Centre Mall
This restructuring, not unlike %khat man\ ether municipalities are no%% tacin`). is desil-Ined
to ensure our eompetime edge is maintained and e%en enhanced %%ithin our geographical
area
Some of the kev highlights of our plan are:
1. The development of a one -stop Customer Service Centre. designed to provide
both our citizens and outside interests %k,ith immediate: access to both products
and services within our community. This %vould include man_ � aspects of our
current marketing activities for the Town.
?. Manv departments, which for years were 'stand alone' and independent. are
now being merged, which will result in a far greater ability for the Town to
service its customers.
3. We will be employing the latest technology to again allow both our employees
and citizens to access information and services far more quickly than is
currently the case.
4. We have eliminated all Council Committees in order to enhance our decision
making process, which we believe will result in greater service levels for our
citizens.
5. We have eliminated all non -statutory boards and commission, again in order
to eliminate unnecessary government bureaucrac-v- and associated costs to our
taxpayers.
6. As a result, we believe our overall costs of government to\%ards the citizens of
Tillsonbura will be reduced. but in the final anal,,.-sis. services \vIII be
maintained and/or enhanced.
This is a difficult task, but one which we believe must be taken on if we are to grow.
Also, as part of our plan, we believe that if all of us work together and all key
stakeholders pool their respective knowledge we, as a community, can find a ne\L, and
exciting method to handle our overall economic development needs.
In the past, we have spent a significant amount of money in the `traditional- fashion to
address this issue. However, we believe economic development can be effectively
managed in a new and somewhat different fashion and I am pleased to see you and the
Chamber are willing to partake in this endeavour.
Our plan calls for the development of a community based strategic plan with all
stakeholders taking a very active role in the development. Also, as this plan is developed
and becomes a living document, it will be necessary for someone, from time to time. to
undertake certain and specific tasks for which he/she would be compensated.
I
In conclusion. I and the other members of Council look 60rward to %%orkina with kou and
others from the: community to ensure all of our citizens prosper in the: %ears to come
Yours truly,
Deputy Mayor Iry Horton
Ti 11 sonburg B.I.. A.
August 16, 1999
David C. Morris, C.A.O.
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg, Ontario
N4G 5A7
Dear David:
The B.I.A. Board of Management received your letter dated August 9d', 1999 regarding economic
development at its August 11 `h, 1999 meeting. The Board discussed the letter at length.
The Board felt that its needs with respect to Economic Development are currently being met. The
Board did prefer to keep these services with the local municipality. The board was satisfied with the
representation en our own board and other committees. The Board felt this close contact led to
improved communication. The Board was concerned that if Economic Development were to be
handled at the County level we may receive a diluted effort and was concerned about how much time
and effort would be attributed to the Town of Tillsonburg. The Board suggests that Tillsonburg is in a
unique position, in that, although they are in the County of Oxford the area that we provide service too
is a much larger rural area that is not limited by County boundaries. Also, in the past, having a strong
Economic Development department locally has assisted the Town of Tillsonburg to move from the
tobacco industry to manufacturing, and as the demand for tobacco and farm based products decreases a
strong local Economic Development department will become more necessary. Furthermore, the Board
felt that having the Economic Development department remain local may provide stability during and
after the current restructuring.
The Board thanks you for the opportunity to comment.
Yours truly,
I
Michael Graves, CT
B. I. A. Coordinator
200 Broadway, 2nd Floor, Tillsonburg, Ontario N4G 5A7
GRASSMERE
CONSTRUCTION
LTD.
PROJECT & CONSTRUCTION MANAGEMENT
DESIGN / BUILD
August 16, 1999
The Corporation of the
Town of Tillsonburg
200 Broadway, Suite 204,
Tillsonburg, Ontario
N4G 5A7
Attention: Mr. David C. Morris
Chief Administrative Officer/Clerk
Dear Dave;
RE: Economic Development Department
We are in receipt of your letter dated August 9, 1999, which explains the review,
and options that are available for the Town of Tillsonburg.
It will remain the utmost importance to continue having local contact with all of
our present industrial base plus representation to future industries for the Town. To lose
this local aspect and hand this over to the County level would be a huge mistake. It is
clearly understood that County can claim to represent the Tillsonburg people but it will
be very difficult for them to have the important and possibly decision making answers
that a potential new industry may have. Mrs. Fran Bell, Economic Development Officer
for the Town is handling our current needs very well. Again, she has the knowledge on
the local level to better handle needs of existing industry as well as the correct answers
for any new industry.
With the capital dollars that have been spent on our industrial parks it will
continue to be a top priority to market this serviced land and promotes growth from
within the Town.
In summary, Town representation must remain in place to be effective. There are
too many examples of something being run by the County that will be kept within
Woodstock rather than through out the entire county.
Yours truly, '.
Per:
Lyle A. Ball, C.E.T.
President
49 NORTH ST. E. TILLSONBURG, ONTARIO N4G 1134
TELEPHONE (519) 842-4392 • FAX (519) 688-2470 BUTLER
VISIT OUR WEBSITE AT www.grassmere.com
OXFORD SMALL BUSINESS SUPPORT CENTRE INC.
99 Thames Street North, Ingersoll, Ontario N5C 3C6 • Phone (519) 425-0401 • Fax (519) 425-0803
August 16, 1999
Mr. D.C. Morris, CAO
The Corporation of the Town of Tillsonburg
200 Broadway
Town Centre Mall
Second Floor, Suite 204
Tillsonburg, Ontario
N4G 5A7
Dear Sir:
Re: Tillsonburg Economic Development Department
The Oxford Small Business Support Centre ("OSBSC") has been invited to provide input into
the review of the above, and for our thoughts on the delivery of these services at the County
level. In that regard, we offer the following comments:
1.) Our needs with regard to economic development services are currently being met very well
by the Tillsonburg Economic Development Office ("EDO"), as well as by those in Woodstock
and Ingersoll. However, there is a void in the remaining Townships because of a lack of an EDO
serving those areas. We look to the local EDOs to provide us with: business referrals; general
business/industry statistics; specific information on (client) businesses; local partnering for the
staging of special activities/events.
As evidence to the co-operation and service we have received from the Tillsonburg EDO. we
offer the following statistic: in 1998, over 70% of our loan activity was based in Tillsonburg.
2.) In addition to our business services, OSBSC provides grants to community organizations that
are undertaking community economic development projects. In this regard, we seek local input
to better understand the needs of the community. The local EDOs, because they sit on may
boards and committees, provide an insight into these local community organizations. We do not
feel that this type of input could be provided at a County level.
In particular, OSBSC has provided grants to several Tillsonburg community organizations and
has received valuable input from the Tillsonburg EDO.
3.) The Tillsonburg EDO was instrumental in initiating the application process which secured
funding that put OSBSC into existence. As a result, since May 1993, over $2 million has been
invested in Oxford County small business -- financial assistance that would otherwise not have
been available.
4.) Our preference for the delivery of Economic Development Services is to maintain the status
quo, and possibly add one EDO to serve the Townships. Our logic for this preference is that we
do not believe we would receive the same level of referrals, the specific information on local
businesses, or the local partnering from a County EDO that we are getting from the local EDOs.
Admittedly, the suggestion of one EDO to serve the Townships somewhat contradicts the
aforementioned logic.
5.) As to any additional services which could be provided, we suggest that the approach taken by
an EDO be one of Community Economic Development (CED) as opposed to merely Industrial
Development. Again, we do not feel that a CED approach can be effectively implemented at a
County level.
Another suggestion would be for the local EDOs to undertake a more proactive approach in their
business retention activities (e.g., similar to the program offered by OMAFRA). Perhaps, in the
past, the focus has been too much on large industry. Our frequent contact with small business
owners indicates a lot of dissatisfaction with local municipal governments. There is a real
opportunity here for fostering a better understanding and relationship between small business and
local government.
We trust that our comments will prove useful in your review.
Sincerely,
Oxford Small Business Support Centre
*Yv�
Thomas Schafer
General Manager
08/17/99 11:15 W COVEY BROSAOTEL IA0021002
I 'r �S�nl.�3c� f� %�ca � Al Coin/ C J L
SUPER
SUPER 8 MOTEL — TILLSONBURG
kL 973mcoe Street • Tillsonburg, ON. CN N4G 2!1 , PHONE: 519-842.7366 • FAX: 519-842.6176
y
V` / go�
()Z
S
Tillsonburg District Chamber of Comm' eree
Press Release
August 16,1999
The Chamber feels it is necessary to clarify its position on the future':of Tillsonburg's economic
development as reported in the Tillsonburg News on August 13,1990. The Chamber was asked
for its views on the future of economic development in a letter from David Morris, CA.O for the
Town of 7"illsonburg, dated August 9,1999. The Chamber has a great deal of difficulty
understanding what the position of the town is.
The Chamber believes that economic development is an essential Ali raon, one that requires a
dedicated and committed local presence.
The Chamber emphasizes that an Oxford County presence only does not truly represent
TiUsonburg's natural conanmunaty. This was clearly set out in our resolutiou of August 11, 1999
which is sat out below.
Resol-ved that Tillsonburg Town Council develop a framework for the function of
economic development which is locally -driven, and incorporates the fact that
Tillsonburg is the economic and social centre of the t ri-counties;
We believe an Oxford County presence only, does not truly represent
Tillsonburg's natural community; ,
The new framework for economic development should result in a strategic plan
which includes an allocation of time and resources, and an 6auation of
achievements against the plan.
The Chamber looks forward to working with Tillsonburg Town Council on the fu *er review of
the Tow•n's econom��R�$ � of the community
make their ti���� ��e�4onunity.
GLENDALE HIGH SCHOOL
37 Glendale Drive,
Tillsonburg, Ontario N4G 11,16
Telephone (519) 842-4207-8
Fax (519) 842-4551
E-Mail glendale@oxford.net
http://www.oxford.net/-glendale/
August 22, 1999
Mayor Cam McKnight,
Members of Tillsonburg Town Council
Town of Tillsonburg Municipal Offices
Tillsonsburg Town Centre Mall
200 Broadway
Tillsonburg, Ontario
N4G 5A7
Regarding: Tillsonburg Economic Development Office Review
Dear Mayor Cam McKnight and Members of Council;
The following is in response to the request for our views on the future of the Town of
Tillsonburg's Economic Development Office and its Officer. Thank you for allowing us
this opportunity to share our comments and concerns. This letter is being written on
behalf of Glendale High School and the Tillsonburg Schools Community Councils.
The following comments are divided into two areas of focus. The first b, ing from the
Education Sector and the second being from the Volunteer Sector of the Tillsonburg
and surrounding tri-county area.
By way of introduction, we support The Tillsonburg District Chamber of Commerce on
their position as stated in the Tillsonburg News dated August 18"', 1999. It stated "The
chamber believes that economic development is an essential finetion, one that requires
dedicated and committed local presence. "
The Education Sector
As chair of the Glendale High School Community Council which includes representing
the school councils in Tillsonburg both Public and Catholic, I have had the privilege of
working with the Economic Development Officer on various projects to directly benefit
students in Tillsonburg and the tri-county area. Working with Mr. Martin Wylie Principal
and Fran Bell has seen exciting development occur as we enter the third year of a five
year strategic plan.
Some of the activities that Fran Bell was instrumental in include;
• Facilitation of strategic planning / vision sessions with students, teachers and parents
and community to prepare our entire community for the next century.
Thames Valley District School Board
• Continued communication and planning between business / industry and the school
system assisting in breaking down the barriers that have been part of the past. A good
example of this is the addition of the new manufacturing wing which partners include
Fanshawe College, HRDC and local industries.
• Facilitation of Career Days at the high school level to introduce students to the
business / industry leaders of our community.
• Facilitated breakfast meetings with business / industry to identify gaps and strategies
to help students better prepare for job opportunities in general and locally. Creating
an atmosphere and marketplace that students will want to stay within the community
after schooling has become part of this strategy.
• Being available on short notice to attend meetings and provide input that make that
connection between business / industry and schools with quick results.
• Being the Community Representative for the Glendale High School Community
Council has provided that link to business / industry and local community. David
Cooke former Minister of Education and current Co -Chair of the Education
Improvement Commission uses Tillsonburg and the Glendale High School Model to
show how successful the makeup works.
Effective September 1999, every student commencing secondary school in Ontario will
be required to complete 40 hours of community involvement in order to receive a
graduation diploma. Students will select one or more activities in consultation with their
parents or guardians. It is intended that students will develop a new understanding of the
various roles they can play and provide them with a greater sense of identity within the
community.
School Boards are responsible for the implementation of community involvement,
through their secondary schools. Principals are required to provide information about
community involvement to parents and guardians, students and the community. It is
intended that community involvement will develop strong ties between the students and
their community, fostering valuable and long term relationships.
The Economic Development Officer plays a key role and will even play a bigger role as
the education system changes, the dynamics of business / industry and the farming sector
changes, and the need for community capacity building to be facilitated and organized by
a key municipal staff person. A person that can focus on quick results and not have many
other responsibilities. Students are too important not to take a leadership role in making
things happen as they are our future citizens.
Volunteer Sector
In the last thirty years, the voluntary movement in Ontario has become vast and complex.
Tillsonburg is no exception. We should all be very proud of the accomplishments that
have occurred in the Town of Tillsonburg over the last 125 years. Of great importance is
the recognition that the local community is the basis for voluntary action and that a
healthy and economically strong community includes a robust voluntary sector.
Support for enhancing voluntary action is crucial if we are to not only prevent the
collapse of a previously well -developed system but adjust to the "sea change" which is
occurring. In order for this to continue the Town of Tillsonburg as mentioned above,
needs that key staff person in a director position to act as an enabler to recognize and
encourage local mechanisms for setting local and community priorities.
As a person who sits on eight volunteer committees, I see how important this is. Crossing
Canada over the last three years sharing the Tillsorburg success stories has enforced in
me the importance of the position of the EDO. It is a constant changing job in a constant
changing community. The EDO's office is the logical place to be the central location to
continue to be the resource centre to be in contact with all the key players. It provides that
local flavour that is needed not only to meet the local needs but to understand them.
Our concern is that with the new strategy and restructuring, the Town of Tillsonburg and
the local surrounding communities will lose that part of the municipal leadership and
contacts that have made all the success possible.
Thank you for this opportunity.
Sincerely
*dlo
Bill Mates
Chair — Glendale High School Community Counc 11
Chair — Tillsonburg Schools Community Councils
Martin ylie
Principal
Glendale High School