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991025 Regular Council AgendaN, o THE CORPORATION OF THE TOWN OF T LLSONBURG COUNCIL AGENDA MONDAY — October 25t', 1999 — 8:00 P.M. ORDER OF BUSINESS: A. Closed Session B. Adoption of Minutes — October 12t', 1999 ]!�l 120ctober990penmi nutes.doc C. Adoption of Agenda D. Declarations — Municipal Conflict of Interest Act E. Appointments/Delegations 1. Lucy Gaynor RE: Up -rooting of Bulbs — Newman Park "Letter (14).xif' 2. Bonnie Pennington & Terry -Lynn Clarke RE: Halloween IR "Letter (9).xif' F. Committee of Adjustment 8:00 1. A-17/99 — Harry & Maria VanRyswyck R letberl.0 i) Comments — County Planner (to be circulated Monday) G. Reports _�t 9 H. 1. Director of Operations RE: (Managers Present at 8:30) nm Letter.xif 1999 Fall Operations Quarterly Report 2. Director of Operations RE: Police & fire Department Parking Lot Tender Results Wir FireandPoliceParking "Letter (2).xir Lot.doc 3. Director of Operations RE: Highway 19, Broadway from Concession Street to North Town Limits — Assumption of 2.652 km as a Kings Highway Connecting Link w!� na "hwy19 maintenance "Letter (3).xif' transfer.doc" 4. Director of Corporate Services RE: Draft Emergency Plan reportemergplan.doc 5. Director of Operations RE: Airport Maintenance Operations and MT Sidewalk Plow Financing WrrI Airportmaintenanceo perations.doc Communications 1. County of Renfrew RE: Support of Resolution — Development of the Canadian Neutron Facility at the Chalk River Laboratories of Atomic Energy of Canada Limited "Letter (4).xif 2. Tillsonburg B.I.A_ RE: Status Report — Parking Review "Lettii ).xif 3. Tillsonburg Chamber of Commerce RE: Economic Development — Request for Up -Date 2 A "Letter (6).xif I. Information 1. Mr. John Armstrong RE: Economic Deveiopment nm "Letter (7).xif' 2. Howie and Edna West RE: Remembrance R "Letter (8).xif' J. Resolutions K. BY -Laws 1. By -Law 2918 — To Formulate a Plan for Protecting Persons and Property in an Emergency Area 2918.doc TillplanMen.doc L. Notice of Motion 3 s OCTOBER 12TH, 1999 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Tuesday, October 12`"; 1999 at 8:00 P.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Closed Session No. 1 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" B. Adoption of Minutes — September 27`h and 30'', 1999 No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under dates of September 27`h and 30`', 1999 be adopted as printed and circulated. "Carried" C. Adoption of Agenda No. 3 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of October 12'', 1999 be adopted. "Carried" D. Declarations — Municipal Conflict of Interest Act None In response to a question from Councillor Carroll, the Director of Corporate Services advised that a listing of accounts will be made available and Council members should review same and determine whether they need to declare a Conflict. E. Avvointments/Delmations None F. Public Hearings 1. 1173644 Ontario Inc. — Application for Condominium Approval by Exemption (Report #99-143) The County Planner was not in attendance. In his absence, the CAO gave a brief overview of the application. No persons were in attendance in support of, or opposition to, the application. No. 4 Moved by Councillor Rosehart Seconded by Deputy Mayor Horton AND RESOLVED THAT the Council of the Town of Tillsonburg recommend to Oxford County Council that it approve the exemption from condominium process for the application submitted by 1173644 Ontario Inc., for Phase 3 of the rowhouse units located in Part of Third Street (closed), Registered Plan 2141, Part of Lots 432 and 4331 Plan 5007 in the Town of Tillsonburg. "Carried" G. ReiDorts l . Director of Community Services RE: Ice Users Meeting 2. Director of Operations RE: Trackless Vehicle 3. Quarterly Reports: i) Director of Corporate Services ii) Director of Community Services H. Communications 1. Royal Canadian Air Cadets RE: Permission to Conduct Annual Tag Day — October 15`h and 16'', 1999 2 2. Township of Baldwin RE: Support of Resolution — Closure of Spring Bear Hunt The communication was noted and filed, as the referenced resolution was not attached. 3. Maplewood Nursing Home Ltd. RE: Santa Claus Parade Route 4. Municipality of Chatham -Kent RE: Support of Resolution — Competitiveness of Agri -Food Sector 5. County of Oxford RE: Lifting of Part Lot Control — The Linkoln Group Inc. b. Maple Lane School Council RE: Crossing Guard — Maple Lane Public School 7. MGI (Oxford) Inc. RE: Wrought Iron Fence -- The Links Subdivision I. Information 1. AMO RE: Municipal Act — Rottweiler and Pitbull Breeds of Dogs 2. Long Point Region Conservation Authority Minutes of September 1st, 1999 J. Resolutions No. 5 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the report of the Director of Community Services, under date of October 7th, 19991 with respect to the Ice Users Meeting be received. "Carried" No. b Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report dated October 5th, 1999 with respect to the 1988 Trackless Replacement be received and Option l be adopted. "Carried" No. 7 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Quarterly Reports as submitted by the Director of Corporate 3 Services and Director of Community Services be received. "Carried" No. 8 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the 153 Varnavair Squadron Royal Canadian Air Cadets be granted permission to hold their Annual Tag Day in the Town of Tillsonburg the weekend of October 15th and 16th, 1999, with rain dates of November 5th and 6th, 1999. "Carried" No. 9 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the request from Maplewood Nursing Home Ltd. with respect to the Santa Clause Parade Route be referred to the organizers of the parade. "Carried" No. 10 Moved by Councillor Carroll Seconded by Councilor Smith AND RESOLVED THAT the lands consisting of Lot 34, Plan 41M-133, Parts 11 & 12, Reference Plan 41 R- 6198, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard part Lot Control Agreement with the applicant. "Carried" No. 11 Moved by Councillor Carroll Seconded by Councillor Smith AND RESOLVED THAT the Town of Tillsonburg support the Municipality of Chatham-Kent's resolution with respect to competitiveness of the Agri -Food Sector. "Carried" No. 12 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the request from Maple Lane School Council with respect to a crossing guard be referred to the Tillsonburg Police Services Board for review and recommendation; AND FURTHER THAT the Police Services provide Council with a review of all school crossings in the Town. "Carried" No. 13 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT approval be granted to MGI (Oxford) Inc. to build a wrought iron fence for The Links Subdivision, as per the submitted design. "Carried" 4 K. By -Laws The following By -Laws received third reading and were finally enacted: 1. By -Law 2915 - To establish the Tillsonburg Transit Advisory Board 2. By -Law 2916 - To establish the Tillsonburg Recreation Advisory Board L. Notice of Motion M. Closed Session No. 14 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session. "Carried" N. Ouen Session Council moved back into Open Session and passed the following resolution. No. 15 Moved by Deputy Mayor Horton Seconded by Councillor Beres AND RESOLVED THAT the report of the CAO under date of October 12`h, 1999 be adopted and submitted to the Special Advisor for the Regional Municipality of Haldimand-Norfolk as the Town of Tillsonburg's request for Boundary Review. "Carried" Meeting adjourned. MAYOR CAO/CLERK 5 1ft-22-99 �R M1SS LUCYP GAYNOR 4A QUEEN STREET TILLSONBURG ONTARIO CANADA PH c519> 842.4698 N4G 3G4 Town of Tillsonburg 200 Broadway Tillsonburg. Ontario. N4G 5 A7 Attention Mr. D. Morris C.E.9 Dear Sir, This letter is to advise you I will be attending the Council Meeting Monday October 25 th time 8.00 pm. The purpose of my attendance is the uprooting of the bulbs (450) in Newman Park. I have got no satisfaction from anyone as to why this has been done. I feel it was not necessary. Those bulbs I planted in 1996 & they have come up every year since & are or were beautiful. No one seemed to take much interest in the park 'til I did'twas of their lack of interest made me do it In the first instance. It seems to me that they were jealous. It has made no sense to me excuse given to me was manure was going to put dawn that cotld have been done without removing the bulbs I have gone in & found bulbs uprooted by "-bX parks staff, due to carelessness as i had a map if .you will that is,snaps attached to a bristal board outlining where the location of the bulbs were. I planted those bulbs in style colours etc. I am very upset ever all this useless distruction the park was beautiful in the spring brought life to it. I will pursue this at the council meeting . I expect to be given a hearing. Allotted time etc. Yours Sincerely, Lucy P. Gaynor. Bonnie Pennington 79 Ti l lson Avenue Tillsonburg, Ontario N4G 3 A2 October 22, 1999 Mayor Cam McKnight and Members of Council Dear Sir and Honorable Members: We would like to bring to your attention an issue that my four year old son recently brought to my attention. That issue is the celebration of Halloween on Sunday October 31 ". As my son so simply stated and I quote "But Mom that's Gods day". We are proposing that the celebration be moved to Saturday the 30'h day of October in the attempt to preserve family values in addition to preserving the Sabbath day. We therefore would like to be placed on the Agenda at the next town council meeting Monday, October 255 1999 at 8 PM. We have had numerous conversations with the local church councilors and we have been able to determine that we all seem to share the same views. Sincerely yours, ' i Bonnie Pennington Terry -Lynn Clarke File: A-17.99 TOWN OF TILLSO`BURG COMMITTEE OF ADJUSTMENT AMENDED NOTICE OF PLBUC HEARING Take notice that an application has been made to the Tillsonburg Committee of Adjustment for variance to certain provisions of the Tillsonburg Zoning fay -Law 1994, as amended: And further that this application is being made under Section 45 of the Planning Act, R.S.O. 1990, By: OWNERM: Harry & Maria Van R_vswyck 22 WindemereAve. Tillsonburg, Ontario N4G 5M9 LOCATION: AGENT: Lisa Hawley 20 Windemere Ave. Tillsonburg, Ontario N4G 5M8 Lot 61. Plan 41M-137, known municipally as 22 Windemere Ave PURPOSE: The purpose of this application is to seek the following variances) to Tillsonburg zoning By - Law 1994, as amended to permit the construction of sunroom addition: Relief from Section 6.2.1.1.6, Rear Yard: to reduce the rear yard setback from the required 12 metres (39.4 feet) to 8.34 metres (27.4 feet)_ Relief from Section 6.2.1.1.4, Lot Coverage: to increase the maximum for all buildings from 30% to 33%. The Committee of Adjustment may authorize a variance to the Tillsonburg Zoning By -Law 1994 with respect to land, buildings and structures or the uses thereof provided that in their opinion it is desirable and appropriate development for that land, building or structure and that it does not adversely effect the Tillsonburg Zoning By --Lary or Oxford County Official Plan. Before making its decision, the Committee of Adjustment will hold a Public Hearing to consider submission in favour or in opposition to the applied for minor variance from interested persons. Take notice that the Public Hearin: will be: Date: October 25, 1999 Time: 8:00 P.M. Place: Tillsonburg Council Chambers Municipal Offices. Town Centre Mall If you do not attend and are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. Persons taking part in the hearing and wishing a copy of the decision must file a written request for notice of decision with the Secretary -Treasurer. Such decision will be mailed not later than ten days from making of the decision. Dated at "Tillsonburg this 15`h day of October, 1999. David Morris Secretary -Treasurer X, ` \ / A-17'99 ' NOTE: MIS mwm^PLAN m,00m, \�-� X'Y� .`�"° M, - | 01 - Vo r 57 2 TO BE VALID EACH COPY Of THIS PLAN OR COCUI1" 0VISEUARc-I �:,. A� �Ri; L rust B ��. o FOR ANY PLAN; 3 +r �3 0 Xe na. u' to L P.!,IN, 30025 V — C 4 1 c6 .� 0 p `1 `f N67-10'40"W i.48;r' &M) Y w 1.35 ' . 3 ~ oo — — 7.63 n ;RAME 0 ' SHEDS N fr 0 FOUNDATIONS C N qp n LOT 61 co 00026 — 0742 LT66857 z c0 JP 00� N RCN t 00 !0 >=N O O ,fo Wok ., GARAGE C` to Z o N a Q I Z m 7.62 ` Y00 � z W — 1h��1 N 67' 10 40" 1h 31.13 (P1 & M) P.I.N. 00026 — 0743 W �T r�; O N m -d z a Y�Y 1k COUNTY OF OXFORD J / •'�-�5 ��:�F- �-•fir = �,v- ., �c � � :. ��•:.�_. __.._ rr= � K ., .� _ �. �: ~. is �•f' :� C: .. ... _ A-17/99 MEMORANDUM To: David Morris, Secretary -Treasurer, Tillsonburg Committee of Adjustment From: Michael Barrett, Oxford County Public Health & Planning Department Re: Planning Comments on Application for Minor Variance A-17/99 Date: October 22, 1999 BACKGROUND Owner: Harry & Maria Van Ryswyck Agent: Lisa Hawley Location: 22 Windemere Avenue Official Plan: Low Density Residential Zoning By-law: Residential First Density (R1) Adjacent Uses: single-family dwellings (all directions) Proposal: The applicant proposes to construct an enclosed sunroom on the east side of an existing single -detached dwelling which will extend into the required rear yard and exceed the maximum lot coverage permitted in the R1 zone. Requested Relief: 1) Relief from section 6.2.1.1.4, Lot Coverage, to increase the maximum lot coverage from 30% to 33%; and 2) Relief from section 6.2.1.1.6, Rear Yard, to reduce the rear yard from the required 12 m (39.3 ft.) to 8.3 m (27.2 ft.). Note: Based on our Department's calculation, the total lot coverage of the property, including both accessory sheds, is 35%. COMMENTS Intent and Purpose The Official Plan contains a number of policies which the Committee of of Official Plan: Adjustment shall take into account in reviewing the desirability of minor variances. These policies state that the Committee consider whether there are any constraints and/or restrictions to meeting the requirements of the zoning by-law due to the physical or inherent conditions of the site or whether alternative designs which would be in conformity with the zoning by-law are clearly not feasible or appropriate. Intent and Purpose The purpose of the lot coverage provision is to assist in reducing the of Zoning By -Law: massing effect of dwellings in a low density residential area. It also ensures the amount of open space on a property is similar to the amount of open space on other properties in the immediate area. The subject property meets the lot frontage, lot depth and lot area .. .. ..ar .t ♦4... Cl l-.�.... T4. 1.4 ....,nr1 .t i1..L:... .J. ..I1 .... slightly less than the maximum lot coverage of 30�/o in an R1 zone. Application for Minor Variance A-17/99 Harry & Maria Van Ryswyck, 22 Windemere Avenue NOTE: THIS IS NOT A PLAN OF SURVEY TII I SONSURG • BARRETT LEGEND TII.I Sc I\B1 KG C9 1999 I ANTI I11-1 Al Il INI 014MATION SY511 M i uus 1- 1111 N I V t1 f t1 X 1 1t It It CRFATFD ON: 21-OCT1999 1 -99 1 1 : 00 FROM: I D : PAGE 7 OT T 58 �h ,0 ,0 zo BE vAtto OF THIS PLAN OR pOCUMENT EACH COPY MUST BEAR AN OR;GINAL r. LAND SURVEYORS StGNA F0►1S 8 � � a WE ASSUME NO P.ES NOT SO EMBOS"ll 2FOR ANY PLAN OR � oco (� M �r ,j 0` P.E.N. 00026 - 0741 0 N 67' 10' 40" W 30.48 (P1 & M) Y `r .; � ` uj 0 TE 1.35 1.37 � 7.63 bi 10 — — 12.07 FRAME'-'ul 0 N SHEDS o o FOVNDATIONS t ^ N 1 CONCRETE 0 FOUNDATION LOT 61 a, co P a o °' �J $ P.I.N. 00026 — 0742 Q,• , ao � c F LT66857 W N O0 c !0 d"o GARAGE \, 0 Z 1 N a `++ m Z 7.62 co co 2 N 67' 10' 40" W 31.13 P1 P.I.N. 00026 -• 0743 LOT a 2 N ,0 � 1 Z o �ZI co 1Tel s A-17/99 Page 2 However, lot coverage also includes accessory structures. Including the two accessory structures on this property, the lot coverage increases to 31.7%. If the sunroom is constructed on the property, the lot coverage increases to 35%. The purpose of the rear yard provision in a residential zone is to provide open space and amenity area, and to provided separation for privacy between dwellings on abutting properties. Based on a site inspection of the subject property, the rear walls of all of the dwellings on this side of Windemere are built in a line to the minimum rear yard setback. The proposed sunroom will extend into the rear yard by 3.7 m (12 ft.), and will consequently extend past the rear walls of all of these dwellings. Extent of Variance: The variances are not minor Desirable No other sunroom additions were observed in this area. However, a Development/Use sunroom in this neighbourhood would not be out of character provided the minimum standards of the R1 zone are met. Summary: The lot coverage provisions vary between the R1 and R2 zone in order to provide homeowners with a choice in the amount of open space and amenity area that they wish to have on their own property and in their neighbourhood. With the proposed sunroom addition, the applicants will meet the maximum lot coverage permitted in the R2 zone and will exceed the maximum lot coverage permitted in the R1 zone by 5%. Our Department does not believe that the current application is a minor variance. However, the applicant has the flexibility to modify the application in order to bring the proposal closer to conforming with the provisions of the R1 zone. If the accessory sheds are removed, the lot coverage will drop to 32.6% and if the size of the sunroom is reduced, the lot coverage could be reduced further. Recommendation: That the Tillsonburg Committee of Adjustment defer application A-17/99 for 22 Windemere for the following reason: 1) To permit the applicant to remove the existing sheds and reduce the size of the proposed sunroom in order that the addition is closer to conforming with the provisions of the R1 zone. • CORPORATION OF THE TOWN OF TILLSONBURG STAFF REPORT TO: David C. Morris, CAO/Clerk DATE: October 18,1999 FROM: Steve Lund, Director of Operations FILE: Tenders SUBJECT: 1999 Fall Operations Quarterly Report NUMBER 099007 PURPOSE Report on Operations Services activities and project status. BACKGROUND This is the first quarterly report for the newly formed operations section, which is a requirement of the recent Re -organization at the Town of Tillsonburg. COMMENTS The following is a brief summary of the work that has been completed to date for the year 1999: Resurfacin4 1) North Broadway- Hwy.19 Surface Asphalt Z) North Broadway Railway Crossing 3) Bidwell Street Area Surface Asphalt 4) London Street Area Surface Asphalt 5) Quarter Town Line Surface Asphalt 6) Concession Street,. West of Quarter Town Line Road Reconstruction 1) Broadway -Hwy 19 Venison to Concession In Progress 1) Broadway - Oxford to Venison St.- Crack repair & spot resurface. 2) Fire and Police Services - Parking Lot Resurfacing and Expansion Cryover to 2000 1) Broadway - Venison to Concession Surface Asphalt c Staff Report -2— October 18, 1999 1999 Fall Operations Quarterly Report 2) North Broadway - Railway Crossing - CN to replace signals & curb restoration Works Regular maintenance activities include but are not limited to sweeping, line painting, tree trimming, sidewalk and curb replacement, sewer flushing, asphalt patching, shouldering, chipping, waste transfer station operation, sewage pump station, Inspections of bridges and roads, guide -rail replacement and assisting in the Town Hall renovations. Sewage Treatment Plant 1) Digester Upgrades and Conversion - under construction Community Centre 1) Replace HVAC units 2) Replaced Compressor # 2 in the refrigeration room. 3) Install Glycol loop for compressor cooling. 4) Completed pool shut down for maintenance. Parks 1) Replaced playground equipment in Community Centre Park. Water ,Electrical and Safety The P.U.C. has had a very busy and productive year thus far. Attached are reports from the P.U.C. Operation Superintendent for Water, Electrical and Safety work carried out to date for the year of 1999. c Stall' Report - 3 — October 18,1999 1999 Fall Operations Quarterly Report RECOMMENDATION "THA T the 1999 Fall Operations Quarterly Staff Report dated October 18,1999 be received" Respectfully submitted, S.T. Lund ,P.Eng. Director of Operations Approved by, D.C.Morris, A.M.C.T. C.A.O./Clerk 4, -1 ELECTRIC DEPARTMENT Move back yard secondary cable from the back yard to the front.. Place new poles and string conductor along London st east and west this is part of the PUC conversion from 4kv to 16 kv distribution, this will also see the removal of back yard 4kv along London street and Prospect. Install new lights along Concession St west. Install fiber optic cable from Service Center to Livingston Center Herford St. subdivision North St. east 57 lots install all electric services, street lights, Bell cable, and Rogers cable. Rebuild Cat Alley and convert to 16kv Test 150 wooden poles (critical areas) Contract line construction work to Norwich PUC , Aylmer PUC, auto cad mapping for Aylmer PUC. Installed new stop lights at Broadway and Concession St. Hickory Hills Balazs Court 30 lots install all electrical services, street lights, Bell , Rogers cable Rebuild pole line on Cedar St for conversion to 16 kv. King Richards Court install all electrical,Bell, Rogers tv cable Georgian Hights subdivision 32 lots install electric services, street lights, Bell, Rogers. Replace 1986 bucket truck $188,168.00 plus tax (Nov. 8) t WATER REPORT Water main and service installation Broadway Venison St to concession St Connect all services on Ball St. to b" fire main from 2" main. Install a chlorine analyzer at main reservoir, this will monitor our chlorine level at the reservoir and will be monitored by the scada system to give a printed report for the ministry of environment and will also alarm to our operators if it is too high or low Regular flushing programs carried out spring and fall. Water meter changes, 150 plus /year this takes the older units out as required. Vance well site testing getting ready to have permanent well drilled. Herford subdivision water main and services installed. 57 lots. Inspected the 2 million gal. reservoir using a submarine remote vehicle this allowed staff to inspect for cracks , iron deposits , condition of gates with out emptying the reservoir and putting our fire protection and commercial and residential at risk of being without water. King Richards Crt. Installed water main and services. Hydrant maintenance all hydrants are serviced and maintained in good working order as mandated by the fire code. Replaced pickup truck for water dept. SAFETY Monthly safety meetings are conducted with all water and electric staff, most of the meetings are conducted by supervisors but we do bring in experts To do specialize safety training. Bob parsons deputy fire chief to do training with the use of fire extinqishers. Warren Shepell (employee assistance program) how to deal with the stress of change in the work place. Safety BBQ for all staff to recognize the excellent staff record at the PUC. First Aid and CPR training this done on a yearly basis. CORPORATION OF THE TOWN OF TILLSONBURG STAFF REPORT TO: D.C. Morris, A.M.C.T., CAO/Clerk DATE: October 20, 1999 FROM: Steve Lund, Director of Operations FILE: Tenders SUBJECT: Police & Fire Department Parking Lot Tender Results NUMBER 099009 PURPOSE Tender Results for the Police and Fire Department parking lot improvements. BACKGROUND A tender was called for Parking Lot Improvements for the Police and Fire rear parking lot. The tender was advertized in the Electronic Tender Network (ETN) ,which can be accessed by any Contractor, as well faxed to several potential interested contractors. COMMENTS Tenders were opened at 1pm on October 21,1999. Two bids were received and we have attached a copy of a letter From Cyril J. Demeyere Limited Consulting Engineers for this project with the tender results. The lowest bid received was from Viewcon Construction Limited of Woodstock, Ontario at $67,139.50. The only other bid received was from Kirwin and Oatman which was $76,282.50. Other work to completed is as follows: 1) 3 Direct Buried Lights to illuminate the New parking Area $6,000 2) Line Painting (Tillsonburg Operations). $ 500 As you will note if the surface asphalt can be placed this year a credit of $1,775 may be realized. A credit of $885 may result if the Walnut trees can remain which will be reviewed by the Tree Advisory Committee this week. The Town was anticipating total development costs of this lot (due to re- organization) of approximately $100,000. Staff Report - 2 — October 20, 1999 Tender Results - Police & Fire Repartment Parking Lot lmproveignts s. The consulting engineer has reviewed the tender bids and recommends the contract be awarded to Viewcon Construction Limited. Staff is in concurrence with this recommendation. RECOMMENDATION "THAT the Staff Report dated October 20, 1999 be received and the contract for Police Department/Fire Department Parking Lot Improvements be awarded to Viewcon Construction Limited of Woodstock, Ontario being the lowest tender received. " Respectfully submitted, S.T. Lund ,P.Eng. Director pf Qperations Approved By, D.C.Morris, A.M.C.T. C.A.O./Clerk 10/21/99 15:50 FAX 5198423235 CYRIL J DEMEYERE 0 001/011 is • CYRIL J. DEMEYERE. RENG. JOHN D. WIEBE, P.ENG. e`mnik cjdleng@oxford.net Town of Tillsonburg, 200 Broadway, Suite 204, Tillsonburg, Ontario N4C 4J 1 CYRIL J. DEMEYERE LIMITED CONSULTING ENGINLERS 21 October 1999 RE: POLICE DEPARTMENT/FIRE DEPARTMENT PARKING LOT IMPROVEMENTS TOWN OF TILLSONBURG ATTENTION: MR. STEVE LUND, P. ENG., DIRECTOR OF OPERATIONS P.O. BOX 606 261 BROADWAY TILLSONBURG. ONTARIO N4G Q 1 (519)688-1000 FAx (519)842-3235 9911 Dear Sir: The following tenders were opened at a meeting attended by yourself, Dave Morris and myself at 1:00 p.m. on Thursday, 21 October 1999 at the Town Hall: Contractor Viewcon Kirwin & Oatman Section `A' Parking Lot Expansion Police Department Part 1 Storm Sewers $ 4,748.50 $ 5,774.50 Part 2 Roadwork 28,414.50 29,340.00 Total Section `A' $333,163.00 $35,114.50 Section `B' - Resurfacing Existing Parking Lot Fire Department Part 3 Roadwork 31976.50 41.168.00 TOTAL TENDER PRICE (EXCL. GST) 67139.50 $76,282.50 IF ALL WORK IS COMPLETED THIS FALL, the following savings may be realized: Credit if surface pavement is not delayed until year 2000 (1,775.00) (1,000.00) Credit if 3 walnut trees are not removed ( 885.00) 900.00 64 479.50 $74,382.50 � Fax +Mail Mail Only Fax Only 10/21/99 15:51 FAX 5198423235 CYRIL. J DEMEYERE Q 002/011 CYRIL J. DEMEYERE LIMITED Mr. Steve Lund -2- 9911 21 October 1999 It is recommended that the contract for Parking Lot improvements be awarded to Viewcon Construction Ltd. in the amount of $67,139.50. A copy of Viewcon's tender is enclosed for your information. The estimated cost for 3 direct buried perimeter lights to illuminate the new parking area and the rear of the existing Fire Hall parking lot is $6,000.00. This work could be completed by the PUC. If there are any questions, please do not hesitate to contact this office. Yours very truly, M-'Q C, Jbhn D. Wiebe, P. Eng. JDW/sed Encl. C.C. Mr. Dave Morris, AMCT, Clerk/CAO, Town of Tillsonburg 0 • TILLSONBURG POLICE SERVICES BOARD cry, P.O. Box 386, " Tillsonburg, Ontario N4G 4H8 Telephone (519) 842-6540 Fax (519) 842-2190 October 18, 1999 Mr. Dave Morris, Chief Administrative Officer Town of Tillsonburg 2nd Floor, Town Centre Mall 200 Broadway Tillsonburg, Ontario N4G 5A7 Dear Mr. Morris: Re: Expansion of the Fire and Police Parking Lots On recommendation of the Plant, Proptery & Equipment Committee of the Tillsonburg Police Services Board, the following motion was passed at a meeting of the Board held on September 20, 1999: df On motion made by Mr. Bryce Sibbick and seconded by Dr. Larry Oehm and unanimously carried, it was agreed that the recommendation be sent to Council: "That there is a definite need for extra parking in conjunction with the OPP Costing operation. As outlined in the Cyril J. Demeyere report, it is recommended that the most cost effective and efficient option to be considered and acted upon is the paving of the expanded area of the Tillsonburg Fire Department". Yours truly, TILLSONBURG POLICE VICES BOARD Waiter H. Burton, Chair r CORPORATION OF THE TOWN OF TILLSONBURG STAFF REPORT TO: David C. Morris, CAO DATE: October 21, 1999 FROM: Steve Lund, Director of Operations FILE: M.T.O. SUBJECT: Highway 19, Broadway from Concession Street to North Town Limits. Assumption of 2.652 km as a Kings Highway Connecting Link NUMBER :099007 PURPOSE Request from the Ministry of Transportation to designate the 2.652 km section of Highway 19 Broadway, Concession Street to North Town limit as a Kings Highway Connecting Link. BACKGROUND As part of the agreement between the Town of Tillsonburg and the Ministry of Transportation, dated August 4,1998 (copy attached) and successful completion of the reconstruction of Highway 19 from Concession Street to the North town limit, the Ministry is requesting to transfer the maintenance of this section of highway to the Town of Tillsonburg. The Town of Tillsonburg would be responsible for 100% of the maintenance costs once we agree to this request. The cost sharing for capital and reconstruction projects as indicated in the ministry's letter remains the same at 90/10% MTO/Town. COMMENTS We have been expecting the responsibility of maintenance for this section of highway since last year. The town will be responsible for maintaining the asphalt surface, curbs, sidewalks, line painting, sweeping, grass cutting and boulevards, etc. We will also be responsible for winter maintenance i.e. snow plowing, removal, sanding/salting etc. We are in the process with finalizing details with Steed and Evans, who will be maintaining Highway 19, on behalf of the MTO north of the town limit, with regards to plowing and sanding the towns portion of the proposed K.H.C.L. north of North Street. We have concerns with lack of a snow plow turnaround at the north Town limit and are trying to see if Steed and Evans would be willing to plow down to North Street. r Stab Report - 2 — f)ftober 18, 1999 ?4TQ Hwy 19 Maintenance Transfer The Ministry is requesting we commence maintenance of this section of the highway prior to the required documentation being completed and in return are compensating the town for costs to complete signal work on the CN railway crossing. Impact on operations Based on similar cost sharing arrangements with the County of Oxford for maintaining portions of county roads within the Town of Tillsonburg, minimum maintenance cost estimates could be in the order of $25,000 per year for minor repairs and winter maintenance (approx. $9600/yr). Initially maintenance costs will be lower, due the newly constructed nature of the road, but will increase over time until it is reconstructed again. RECOMMENDATION "THAT the Staff Report dated October 18, 1999 be received," and that "the Town of Tillsonburg assume full responsibility including maintenance of Highway 19, Broadway from Concession Street to the North Limit of the Town of Tillsonburg commencing on November 1591999." Respectfully submitted, S. T. Lund, P. Eng. Director of Operations Approved by, D. C. Morris,A.M.C.T. C.A.O./Clerk Ministry of Minist6re des e Transportation Transports wV (5) Ontario 659 Exeter Road London, Ontario N6E 1 L3 October 4, 1999 ; Mr. Steve Lund, P. Eng. Director of Operations 200 Broadway, 2nd Fl. Tillsonburg, Ontario N4G 5A7 Re: Highway 19, North Broadway from Concession Street to north town limits Dear Mr. Lund: The issue of winter maintenance for the above area should be addressed since the winter season is fast approaching. As per the agreement between the Town of Tillsonburg and the province (August 4, 1998) stating that upon completion of the reconstruction of Broadway from Concession Street to North Street the Town of Tillsonburg will assume 2.652 km as a connecting link designation (Concession Street to north town limits). The existing connecting link agreement for capital work expenditures remains as in the past, cost sharing with the province, 90/10 and maintenance remaining the responsibility of the town. Unfortunately the required documentation (Order in Council, legal survey, etc.) has not been completed and may not be completed until January, 2000. In good faith we would anticipate that the Town of Tillsonburg would assume full responsibility before winter maintenance operations commence (November 15, 1999). We would, of course, provide compensation for all outstanding invoices for work completed and for the future work on the signals at the railway tracks. I understand this should take place in the summer of 2000. Please provide a written response as soon as possible if you concur with the above statement. /2 http://www.mto.gov.on.ca Made from recovered materials Fait de materiaux recvcles -2- Should you require any further information or clarification please contact the undersigned. Yours truly, Winston Oostenbrug, C.E.T. Senior Municipal Supervisor District #31, London/Stratford P.S.: Arrangements for maintenance at the north end of Highway 19 between North Street and the north town limits should be discussed with the Area Maintenance Contractor, Steed and Evans, from Kitchener. Ministry of Transportation 659 Exeter Rd. London, Ontario N6E 1L3 Page 1 of 9 TO: Town of Tillsonburg Att. Steve Lund, P. Eng. Director of Operations FAX NO: 1 519 842 9431 RE: Copy of Agreement FROM: Winston Oostenbrug C.E.T. Senior Municipal Supervisor 51 M73-4212 Fax: 519-873-4228 DATE: Oct 20, 1999 Hi Steve: Council has passed a resolution as well, which I can't seem to find but here is a copy of a signed agreement. The necessary information from our local office has been sent to the Minister's office for signature already. The Order in Council should be signed within the next month and a half. (End of November) Initially I stated you wouldn't receive before Jan 1. 'In the past when M.T.O. was in the business of providing winter maintenance on Connecting Links, the cost to the Municipalities in the South was $2400.00/21ane/km including all overheads. I believe the new area maintenance contractors are charging more than this. 60/T0'd 1£4G Z78 GIST-8 01 8ZZ7 268 6TS NOGNOd O1W bd ££:60 666T 0Z 10O r wr* THIS AGREEMENT is made this day of July, 1998 between: THE CORPORATION OF THE TOWN OF TILLSONBURG ("TILLSONBURG") and: HER MAJESTY THE QUEEN IN RIGHT OF THE PROVINCE OF ONTARIO, REPRESENTED BY THE MINISTER OF TRANSPORTATION FOR THE PROVINCE OF ONTARIO (the "MTO") WHEREAS: A. Attached Schedule "A" illustrates. • The section of Highway 19 (Broadway Street) from Concession Street northerly to North Street in Tillsonburg that is currently under the jurisdiction of the MTO. B. MTO and 'Tillsonburg are desirous of )mproving Highway 19 between Concession Street and North Street. C. It is deemed expedient to enter into this Agreement to deal with: • The widening of Highway 19 from a two lane rural section to a three lane urban section between Lisgar Avenue and Moose Street. • The milling and resurfacing of Highway 19 utilizing two lifts of asphalt between Concession Street and 100m north of North Street, a length of 1.8 km. The replacement of the entire existing storm sewer system. • The replacement of all existing curb and gutter between Concession Street and Moose Street due to conflicts with the removal or replacement of the storm sewer, grade revisions and the deterioration of the curb and gutter. The existing curb and gutter will not be replaced between Moose Street and North Street. • The replacement of any existing sidewalk that is affected by the removal or replacement of the storm sewer, the removal of curb and gutter and any grade revisions. D. Tillsonburg is agreeable to the fact that the Minister intends to designate the portion of Highway 19 between Concession Street and the north limit of Tillsonburg, a length of 2.6 km as a connecting link fallowing construction. NOW THEREFORE in consideration for the terms of this Agreement and the sum of a nominal one dollar of lawful money of Canada paid by each of the parties of this Agreement to the other, the receipt whereof is hereby acknowledged. Tillsonburg and the MTO agree as follows: 1. Illustration of Work 1.1 Reference is made to the attached Schedule "B" which illustrates the work described In paragraph 3 below, in accordance with the detailed contract drawings and documents approved by the Regional Director of MTO (the "Regional Director"). 2. Tillsonburg Responsibilities 2.1 Tillsonburg will, at the cost and expense of the Parties as set out in paragraph 5 below: A. Obtain the necessary environmental approvals as proponent under the Environmental Assessment Act, undertake utility relocations as necessary, and complete the engineering design; B Tillsonburg will be responsible to replace any existing sidewalk that is not affected by construction (ie, storm sewer replacement and grade revisions), at their expense. Tillsonburg will be responsible for the installation of any new sidewalk, at their expense. -1- 60/20'd T£176 2178 6TST-8 01 92Z17 £LS 6TS NW140-1 01W 2U ££:60 666T OZ 100 C. Effect and administer the work including all required tendering and contract administration, described in paragraph 3 below and shown in the drawing referred to in paragraph 1 above, and in accordance with MTO standard specifications, design and construction criteria. 3. Contract Work 3.1 The work (the ~Work") to be effected and administered by Tillsonburg, under and including paragraph 2 matters above, is further described as follows: A. Widening of Highway 19 to a three lane urban section between Lisgar Avenue and Moose Street a length of 0.8 km; B. Replacement of the entire existing storm sewer system between Concession Street and North Street; C. Grade revisions to Highway 19 to effectively drain the curb and gutter; D. Replacement of all existing curb and gutter between Concession Street and Moose Street that is affected by the removal and replacement of the storm sewer, grade revisions and the deterioration of the curb and gutter. The existing curb and gutter will not be replaced between Moose Street and North Street E. Replacement of any existing sidewalk that is affected by the removal or replacement of the storm sewer, the removal of curb and gutter and any grade revisions. F. Resurfacing of Highway 19 between Concession Street and North Street. 3.2 The MTO and Tillsonburg agree to share the responsibility for the following undertakings to ensure the successful completion of the Work; A. Tillsonburg shall submit design drawings and documents, and details of construction and traffic staging for the Work in accordance with all MTO policies, standards (Manual of Uniform Traffic Control Devices, M.U.T. D.C.) and procedures to the MTO at least one (1) week prior to the call for tenders for review and approval. e. MTO shall provide design and construction liaison for the Work, and provide guidance and assistance with respect to MTO standards, specifications, and materials testing. Tillsonburg through its contract administrator shall be responsible for all materials testing, quality assurance for mix designs, granulars, asphalt and concrete items. MTO will liaise with the consultant and provide a guidance and audit function. Testing will be conducted at a laboratory facility holding the appropriate certifications as required by MTO. 3.3 Tillsonburg, in the course of designing, tendering and administering the Work shall; A. Engage the services of a contractor that is capable and familiar with highway construction projects and MTO standards and specifications and the contractor shall furnish a 100% Performance Bond and a 100% Labour and Materials Payment Bond; B. Submit to MTO, prior to award of the contract, the details of ail tenders including bid prices, schedules, traffic staging proposals, and Tillsonburg's award recommendations, for MTO approval; C. Award the contract only after receiving the MTO's written approval of the award recommendations; D. Give the MTO at least one (1) week written notice prior to commencement of construction of the Work; E Inform MTO of any changes to the design affecting the scope of the Work for its approval by MTO prior to undertaking construction; F. Ensure that MTO is satisfied with Tillsonburg's choice of the contract administrator. The contract administrator will be responsible for the preparation of an approved plan/strategy for: supervision and inspection in accordance with MTO guidelines, and the Inspection Task Manual, staging for traffic control; monitoring of environmental concerns; a quality control plan for the contract administrator's services under this Agreement, and a quality assurance plan for the construction of the Works described in Section 3.1, all which require approval from MTO; -2- 60i£0'd T£06 Z178 6TST-8 01 BZZP £L8 6TS NOGNO'1 O1W NJ b£:60 666T OZ 100 G. Supervise and direct all work to the extent necessary to ensure the fulfilment of the construction of the Work and the completion of the Work in accordance with the contract drawings, documents, and plans approved by MTO, and In accordance with MTO specifications and standards; H. Decide all questions related to the Work and construction of the Work in compliance with the terms and conditions of the Agreement and if required liaise with the MTO on issues/concerns related directly to work an Highway 19 in particular those related to traffic, detours, staging and signing. MTO shall have ultimate and final control regarding all traffic and staging issues related to Highway 19; I. Maintain in form and detail satisfactory to the MTO, records pertaining to the inspection of materials and workmanship, and as requested make the records available for MTO review and inspection and access to be made available to the site by MTO staff at all times; J. Be responsible for construction quality assurance in accordance with MTO standards and specifications; K. Tillsonburg will be responsible for all public notices and any information centres. 3.4 When in the opinion of Tillsonburg the Work in this Agreement has been satisfactorily completed, Tillsonburg shall notity the MTO which shall cause the Work to be inspected, and if MTO finds the Work has been satisfactorily completed in accordance with the contract drawings and documents, the MTO will give Tillsonburg written notice that MTO approves the Work and certifies the contract complete, and thereafter the MTO will be responsible for the maintenance and repair thereof within the limits of the Highway 19 right-of-way until such time as this portion of Highway 19 is transferred to Tillsonburg pursuant to Section 29 of the Public Transoortation and Highway Improvement Act. 3.5 - Upon application to the MTO, the District Engineer, District 31, London/Stratford shall issue a Ministry Encroachment Permit for works to be installed by Tillsonburg as part of the Work (at no fee). Commencement of Work 4.1 Tillsonburg shall arrange for the commencement of the Work in an expeditious manner. 4.2 Tillsonburg shall bring the Work to completion in an expeditious manner. 5. Financial Contributions, Conditions for Payment and G.S.T. 5.1 Tillsonburg is subject to payment of the Goods and Services Tax for the Work. MTO shall pay a 3% net G.S.T. amount in addition to amounts otherwise payable hereunder to Tillsonburg with respect to G.S.T. amounts not recoverable by Tillsonburg for MTas share of the Work. 5.2 As conditions of payment, it is agreed that: V) The contractor shall submit application for payment on the Work performed to Tillsonburg and MTO and provide copies of the payment certificates and invoices for verification either monthly or as agreed upon at the pre -work meeting. (ii) The contract administrator shall provide written notice to the contractor that (a) the payment request has been approved by Tillsonburg, or (b) the payment request has not been approved by Tillsonburg (iii) Upon approval, the contract administrator shall submit to Tillsonburg the approved payment requests together with the relevant accompanying reports and certificates for payment in whole. (iv) Tillsonburg, following payment to the contractor shall submit to MTO all payment requests with detail satisfactory to MTO for reimbursement, on a monthly basis, up to the limit specified in subparagraph 5.2(v). -3- 60ib0'd T£176 Zt76 6TST-B 01 822P £LB 6TS NOarrlO-1 ON bd S£:60 666T OZ 130 0 o c (v) Unless otherwise specified herein, the financial obligation of MTO under this Agreement is the sum of the approved preliminary design, detailed design, storm sewer inspection costs and the tendered prices for the Work outlined under Section 3.1 but in any event shall not exceed $1,700,000.00. At his discretion, the Regional Director, or such person who may customarily be delegated authority for such approval, may consider reimbursement for the cost of extra worts encountered by the contractor during the course of the Work which exceeds the tendered price for the Work outlined in Section 3.1 or in excess of the upset limit of $1,700,000.00. 5.3 The financial obligation of Tillsonburg under this Agreement shall not be eligible for any form of subsidy from MTO. 5.4 MTO may upon reasonable notice audit the records of Tillsonburg with respect to sums invoiced under sub -paragraph 5.2 6. Indemnity 6.1 Tillsonburg shall indemnify and save harmless MTO, its employees and agents, from and against any claim, action, cause of action or liability for loss, damage, accident or injury in any manner arising due to, out of, from or in connection with the Work undertaken and performed by Tillsonburg or its agents under this Agreement except for work negligently performed by MTO. 7. Insurance 7.1 Tillsonburg, at its cost, shall have in place via either Tillsonburg or the prime contractor a comprehensive general liability insurance policy protecting and indemnifying Tillsonburg and MTO from and against all claims for damage or injury to persons, including loss of life to persons, occurring on lands affected by the Work mentioned in this Agreement until the MTO gives Tillsonburg notice that the Work is completed, and A. The insurance shall be in the amount of not less than Five Million ($5,000,000.00) Dollars, in respect of bodily injury or death of any one -person in any one occurrence; B. The insurance shall be maintained with a company or companies licensed to do business in the Province of Ontario and approved by the MTO; C. The policy shall name the MTO, Tillsonburg, and the prime contractor constructing the Work as named insured under the policy; D. Tillsonburg shall furnish the MTO with certificates of the insurance prior to the award of the contract; E. The policy shall not be subject to cancellation or amendment without reasonable notice to MTO; and F. The policy shall contain a cross liability clause endorsement. 8 Lien 81 If a lien is filed with MTO with respect to the Works within the meaning of the provisions of the Construction Lien Act, R.S.O. 1990. c.C.30, as amended, Tillsonburg, at its sole cost, shall have the lien discharged or vacated prior to any t"tml payment by MTO to Tillsonburg of an amount owing to Tillsonburg under this Agreement equal to the amount of the lien. 9 Conflicts 9.1 Where there is a conflict between this Agreement and an MTO permit issued to Tillsonburg, the Agreement governs. 10 Warranty 10.1 Tillsonburg warrants that it has taken all necessary steps, done all acts, passed all by-laws, and obtained all approvals required to give it the authority to enter into this Agreement. -4- 60iSO'd T£b6 ZV8 6TST-B 01 BZZb £LS 6TS NOQNO-1 ON ad S£:60 666T OZ 100 11. Addresses 11.1 The address of the Minister under this Agreement, unless otherwise advised, is: Regional Director, Southwestern Region Ministry of Transportation 669 Exeter Road London, Ontario, WE 1 L3 Telephone: (519) 684 4449, Fax.: (519) 649-3092 e�73- 1101) 11.2 The address of Tillsonburg under this Agreement, unless otherwise advised, is: Director of Public Services Corporation of the Town of Tillsonburg 20 Spruce Street Tillsonburg, Ontario N4G 4Y5 Telephone: (519) 842-5951, Fax: (519) 842-8775 IN WITNESS OF ALL contained in this Agreement: Dated this day of .1998. THE CORPORATION OF THE TOWN OF TILLSONBURG ("TILLSONBURG") Dated this day of .1998. HER MAJESTY THE QUEEN IN RIGHT OF THE PROVINCE OF ONTARIO. REPRESENTED BY THE MINISTER OF TRANSPORTATIQN FOR THE PROVINCE OF ONTARIO Tony 914ment. Minister (the "MTO") -5- 60i90'd T£b6 208 6TST-8 01 BZZb £L8 6TS NOGHO-I 01W ad 9£:60 666T OZ 130 CORPORATION OF THE TOWN OF TIL,ESONBURG STAFF REPORT TO: David Morris, CAO DATE: October 20, 1999 FROM: Director of Corporate Services FIDE: P. SUBJECT: Draft Emergency Plan NUMBER: P99001 PURPOSE To present to Council a by-law to adopt an Emergency Plan for the Town. BACKGROUND The Town of Tillsonburg passed a By-law in 1985 adopting an Emergency Plan under the provisions of the Emergency flans Act. The provisions of the Act state it is necessary to review the Plan on a regular basis. In response, you struck a committee to review the document and make the appropriate modifications to ensure that it remains to be an effective tool in meeting the needs of the Town if we were to presently experience an emergency. The Committee consisted of the following: Ken Eden, Fire Chief — Emergency Plan Coordinator; Dave Morris, CAO; Lynn Buchner, Director of Corporate Services; and Mike Barret, Planner and 9-1-1 Coordinator, County of Oxford. Consultations also took place to extract input from: Steve Lund, Director of Operations Cynthia Hildebrand, Director of Community Services Chris Coles, Police Chief John Puhr, PUC Operations Manager COMMENTS Attached is a draft Emergency Plan for the Town of Tillsonburg for consideration. It is anticipated that a tabletop exercise will take place in November to test the Plan's effectiveness and to receive input from the key players who will also take part in the exercise. RECOMMENDATION "THAT By-law No. , being a by-law to adopt an Emergency .Plan for the Town of Tillsonburg be presented to Council for first and second reading, Stab Report - 2 — October 20, 1999 Draft Emergency Plan AND THA T, once the Plan has proven to be effective, subject to any necessary modifications identified by a table top evercise of the Plan, the By-law be presented to Council for third and final reading. " Respectfully submitted, �,� \ ppro by David C. Morris Lynn S. Buchner, CGA, AMCT CORPORATION OF THE TOWN OF TILLSONBURG STAFF REPORT TO: David Morris, CAO DATE: October 24,1999 FROM: Steve Lund, Director of Operations FILE: Equipment SUBJECT: Airport Maintenance Operations NUMBER 099008 And MT Sidewalk Plow Financing PURPOSE A) Report on Summer and Winter Maintenance Alternatives at the Tillsonburg Airport. B) Financing of the MT Sidewalk Plow. BACKGROUND Council at their meeting held on October 12,1999 requested the grass cutting and winter maintenance options be investigated through the use of a tractor and whether to use the MT sidewalk plow during summer for grass cutting. The issue of where to fund the balance cost of the MT ($7,100) was also to be included. COMMENTS Existina Ooerations Currently, a MT is used to cut grass in the summer time and a contractor is retained to plow and remove snow on an as required basis in the winter. The average cost for the winter maintenance contract services is $5,000 - $8,000. Proposed Operations The airport manager has indicated he would be willing provide his services to cut grass in the summer and plow snow in the winter providing he has a piece of equipment i.e. tractor. This would mean the MT traditionally used at the airport in the summer time could be used for back up to the other MT, thus extending its service life. In the wintertime the tractor could be out fitted with a blade and/or blower to keep the taxiway, access road, general aviation area, parking lots and apron clear of snow. The main runway takes 3-4 hours with an 18-foot blade and snow blower, which is recommended to stay, contracted out for now. The tractor could also be used to pull gliders and planes out of the grass runways, which sometimes get stuck on occasion. The tractor could also be used to fill in settled areas on the grassed runways to maintain the in a level condition. Tractor Options Rental The cost to rent a 55-65-hp tractor with a 12-foot rotary mower for 6 months 25 hours a month would be $6,500/yr. Contra Tvt-ui brine w Cut g rass at tie aiipD ct iS abuuL -]v i,uu(5 wiII.h iI1CIUdeS Staff Report - t — October 24,1999 Airport Maintenance Operations e everything. At $40/hr this would amount to $1440/cut and at 15 cuts per year this would total $21,600/yr. Lease to Own Six monthly payments over four years at $1510 per month would be $9060 per year with a one -dollar buyout after 4 years and a life expectancy of 15-20 years. Purchase To purchase a new tractor with a mower attachment would be approximately $37,000. Trading in the older parks tractor and share the use between parks and airport could offset this cost. The approximate trade in value today is about $9,000 resulting in a net cost to the town of 28,000 plus taxes. Based on fifteen years this would amount to about $2,000 per year plus maintenance costs plus approximately $2,500-3,000 to remove snow on the main runway. The new tractor would come with a loader bucket and 13 foot mower. We could use the existing 6-foot blade from parks for the wintertime. During the summer, it is anticipated that Parks could use this tractor during the day and then it could be run out to the airport and used for a night or two. In the winter the tractor would be primarily deployed at the airport clear everything but the main runway. We would hope to get 15 - 20 years for this tractor. This option appears to be the most attractive one especially when it can provide other uses like landscaping and towing, however, the money has not been budgeted for this year and would have to be part of the 2000 budget year. MT Financing The total cost of the MT is $72,100 and the Public Services budget is $65,000 leaving an unallocated cost of $7,100. Since the required funds to purchase a tractor are not available this year it is proposed to pay for the $7,100 for the MT from airport equipment capital this year since the airport has and still will derive some benefit from the grass cutting. It is proposed to defer the decision on the tractor until the budget deliberations for the year 2000 so the tractor can compete with other capital budget items providing council decides the tractor is the best option for the airport. RECOMMENDATION 1) "THAT the Staff Report dated October 24, 1999 be received, " 2) " The MT be replaced using $65,000 from Public .Services Equipment reserves and S7,100 from the airport equipment reserves, " 3) " The decision: to purchase a new tractor for the shared used of Parks and the Airport be deferred to the 2000 budget deliberations. " Respectfully submitted, Approved by, Staff Report . 2 — October 24, 1999 o Airport Maintenance Operations S. T. Luna, F.Eng. D. C. Morris, A.M.C.T. Director of Operations C.A.O./Clerk r � OTTAWA 9 International Drive �- Pembroke VALLEY Ontario Canada K8A 6W5 ECONOMIC 613/735-0091 DEVELOPMENT FAX 613/735-2492 COUNTY OF RENFREW October 8, 1999 Town of Tillsonburg Town Centre Mall, Ste 204, 200 Broadway Tillsonburg, ON N4G 5A7 Dear Members of Council: Please be advised that at the September 30, 1999, session of the Council of the County of Renfrew, the following resolution was adopted: RESOLUTION NO. EPP-CC-99-09-144 WHEREAS the National Research Council of Canada and Atomic Energy of Canada Limited are proposing to the government of Canada to construct a new Canadian Neutron Facility for materials research at the Chalk River Laboratories; AND WHEREAS the existing National Research Universal (NRU) reactor is a world -class research facility for the Canadian nuclear industry (including the support of the twenty-one Candu reactors located in Canada), for private sector industrial research and research application for the training of university scholars from Canada and around the world; AND WHEREAS the NRU Reactor will not operate beyond the year 2005; AND WHEREAS over 150 vendor, supply, service and subcontracting companies throughout Canada will be affected, the .loss of the NRU Reactor with no replacement will have a devastating economic impact on the County of Renfrew, the Province of Ontario and Canada; .../2 • -4 - 2 - AND WHEREAS the loss of the NRU Reactor, with no replacement, will mean the loss of Canada's brightest and best research scholars in the field of materials testing to other countries and the resulting loss and development in Canada, of totally new fields of science and technology that will drive Canadian industries for the next century. This loss will most definitely slow and hinder Canada's transition to a knowledge -based economy. AND WHEREAS the Canadian Neutron Facility will have the cold neutron source capabilities to study delicate structures such as bio membranes, plastics, food and drugs. The advances this technology will have on health sciences, could dramatically effect the future of Canada's health care system. NOW, THEREFORE, BE IT RESOLVED THAT the Council of the County of Renfrew hereby strongly requests the government of Canada to proceed as expeditiously as possible with the development of the Canadian Neutron Facility at the Chalk River Laboratories of Atomic Energy of Canada Limited; AND THAT this resolution be circulated to all upper and lower tier municipalities within the Province of Ontario; AND THAT all upper and lower tier municipalities be urged to send resolutions of support to their Members of Parliament and Members of Provincial Parliament. Your government's positive response to the above resolution would be appreciated. Yours truly, D. Vance Bedore, M.C.I.P., R.P.P. Director of Planning and Economic Development ,.,The CNF - Leading Edge Technology for Canada's Future Dr !an J. Hastings,AECL Executive Summary The National Research Council of Canada and Atomic Energy of Canada Lim- ited are proposing to government a new Canadian Neutron Facility for Materials Research (CNF). The CNF (Figures I and 2) will ensure the continuation and aug- mentation of two critical functions now performed at Chalk River Laboratories by the NRU research reactor (Figure 3), which will not operate beyond 2005: to be an Figure I. Sectional view of the CAT reactor. essential testing facility to ad- vance the CANDU® power re- actor design ensuring that CANDU is available now and in the future to provide environmen- tally -sound electricity; and to be a world -class neutron beam labo- ratory that supports advanced materials research in Canadian universities and industry. The CNF will provide eco- nomic benefits to Canada by gen- erating unique information on the structure and performance of materials in a wide range of in- dustrial applications, using neu- tron techniques. As well as be- ing a cornerstone of CANDU reactor development, the CNF will support the development of the totally new fields of science and technology that will drive Canadian industries of the next century. Background In the past five decades, Canada has been well -positioned internationally in the field of ad- vanced materials research —for the Canadian nuclear industry, for other industrial applications and for university research. This was, in a large part, due to the ingenu- ity and foresight of the nuclear research community and the Ca- nadian government in designing and building the world-renowned NRX and NRU (Figure 3) re- search reactors at AECL's labo- ratories at Chalk River. How- ever, the NRX research reactor is now permanently shut down and the NRU reactor —Canada's pre-eminent research reactor since 1957—will be shut down before the end rf ,-- year 2005. The closure of NRU will coincide with an increasing demand for knowledge of the structure and dynamics of materials. It will also coincide with a projected shortage of neutron beam sources worldwide. All industrialized, and some newly -industrialized coun- tries, have access to neutron beams from research reac- tors. However, because of the growing international aware- ness of the critical importance of neutrons for advanced materials development, the elobal demand is now exceed- ing supply. Australia, China, Egypt, Germany, Holland, Japan and Thai- land have identified the requirement for ad- vanced materials re- search facilities in the twenty-first century and are already constructing, or planning to construct, new research reactors. In addition, all nuclear vendor countries have research reactors to sup- port their commercial programs. The CNF Proposal The National Re - Canada (NRC) and Atomic Energy of Canada Limited (AECL) are jointly pro- posing a new Canadian Neutron Facility for Materials Re- search (CNF) to support next -generation neutron -based materials research and innovation in Canada. The proposal is brought forward with full regard for academic, research and industrial stakeholders. The purpose of the proposed CNF is two -fold: ❑ to provide the advanced materials research capability to meet the needs of Canadian universities and industry, Figure 3. NRU, theprimary irradiation neutron facility in Canada, will come to the end of its life by 2005. Y Q ❑ to provide an es- •• • sential testing facility to advance the CANDU® power reactor design, to ensure the future com- petitiveness of the Ca- nadian nuclear industry, and to have CANDU available to Canada now and in the future to pro- vide environmentally - sound electricity. A CNF project, be- ginning in 1999/2000, would have a projected reactor start-up in 2005/ 06. The total estimated Figure 4: Facilities for CANDU Development Horizontal Feel -Test 3 test sections, each with up to 3 CANDU bundles, connected to 2 loops Facilities Bottom test section can be replaced with a high -integrity test section for future severe fuel damage Blowdown Test Facility wrfl tests CANTHERM advanced fuel channel capability Vertical Fuel -Test Facilities 1 test loop with 2 test sections for multi -element partial fuel bundles Space to connect one test section to a second loop Space for a BTF loop system Materials Irradiation Facilities Hot Cells 4 split -core sites 4 fast neutron sites 1 general purpose cell Service Irradiation Facilities 6 vertical tubes including: 1 hydraulic rabbit system Provision for a pneumatic rabbit system cost for the reactor and program facilities at the Chalk River site is $388 million (1998$): $208 million for the CNF reac- tor and $90 million each for the CANDU development fa- cilities and the neutron beam facilities. The CNF Reactor The CNF reactor (Figure 1) is based on AECL's well - established MAPLE technology. An artist's impression of the CNF Building, including the neutron beam guide hall, is shown in Figure 2. The reactor assembly is located at the bottom of a 15.6-metre-deep light -water -filled pool. The core is separated into two halves, with the space between containing three horizontal test sections, each capable of being fitted with a full -diameter CANDU fuel channel, hold- ing three CANDU fuel bundles per channel. Cooling sys- tems can simulate current and advanced CANDU condi- tions. Key systems include the fuel, the process and serv- ice systems, the control system, and two independent shut- down systems. The reactor uses low -enriched uranium fuel (U3Si2 Al, 19.7 wt% U-235), satisfying international nuclear non-proliferation guidelines. The fuel generates a flux of fast neutrons in the core and a high thermal flux in the surrounding heavy water reflector tank; a maximum unperturbed thermal neutron flux of 4 x 1011 neutrons.m- 2.s-1 is achieved. Figure 5. Facilities for advanced mate- rials research using neutron beams 6 thermal beam tubes in the reactor hall 1 cold source feeding seven neutron guides 1 thermal source feeding two neutron guides 1 new spectrometer directly viewing the cold source 5 instruments relocated from NRU 5 new instruments in the Guide Hall Provision for 23 instrument stations Experimental Facilities Experimental facilities are shown for CANDU devel- opment (Figure 4) and advanced materials research (Fig- ure 5). The neutrons in the reactor core are used to irradi- ate advanced fuels, materials and components in test sec- tions that reproduce a nuclear power reactor's operating environment. Additionally, the effects of different cooling conditions and chemistry can be simulated. After irradia- tion, these materials are examined and tested in shielded "hot cells" to obtain information on their performance un- der power reactor conditions. Irradiation research and proof -testing has, and continues to be, an essential element in ensuring a successful CANDU nuclear industry. For advanced materials research, beams of neutrons are guided to experimental stations outside the reactor core, where they are used as powerful probes of materials. This technique, pioneered at Chalk River by Canadian Nobel Laureate Bertram Brockhouse in the 1950s and now used world-wide, is called neutron scattering. The neutron -beam instruments in the CNF will provide Canada with state-of- the-art capabilities in wide-ranging fields of science and engineering. Most importantly, the cold neutron source, a new capability for Canada, will open new research oppor- tunities for Canadian scientists, particularly in the emerging fields of bio-materials and polymers. Status Pre -project technical activities specific to the CNF have been underway for four years supporting MAPLE technol- ogy, including a cost- and schedule -reduction program with the principle of maintaining CNF performance with the high- est -priority facilities, "up -front" licensing with the Atomic Energy Control Board (AECB), and preliminary discussions on environmental assessment. The CNF will meet the regu- latory requirements of the AECB; the AECB will issue a site approval, and construction and operating licenses, when Nuclear Canada Yearbook 1999 e i AECL and NRC have demonstrated that the design and operation of the facility meets all safety requirements. The environmental assessment will meet the requirements of the Canadian Environmental Assessment Act (CEAA). A Comprehensive Study will be carried out and an Environ- mental Impact Statement prepared for submission to the Canadian Environmental Assessment Agency. Current costing and project sched- uling for most efficient use of funding assume the close availability of nuclear infrastructure, including hot cells and appropriate human resources. Chalk River Laboratories has been the ref- erence site and is the preferred site for the CNF. It is the most cost-effective in terms of existing supporting nuclear infrastructure, human resources and co -located R&D and advanced mate- rials programs. Additionally, the waste and future liabilities associated with the CNF are confined to, and manageable at, a single site. AECL and NRC will produce a detailed CNF Decommissioning Plan for the AECB. This will be based on a 40-year operating life for the CNF, followed by a 70-year decommissioning period. Experience gained in the decommissioning planning for the MAPLE 1 and MA- PLE 2 isotope reactors at Chalk River will provide an in- valuable template for the CNF Decommissioning Plan. CNF Economic Impact The CNF project will yield significant benefits for com- panies that are vendors and subcontractors for components and services. The CNF will include advanced electronics, computing hardware and software, custom design and en- gineering and heavy equipment. Canadian companies will be employed to supply, assemble and commission 90 per cent of the components for the reactor, CANDU develop- ment facilities, and the neutron beam laboratory. The strin- gent demands of the project will require firms to develop new skills and technologies that will improve their subse- quent competitiveness. The new expertise will encourage the marketing of new products, business expansion and crea- tion of new jobs. The tax revenues from direct contracts and expanded capabilities will be a significant return to Canada. After project completion, suppliers can look for- ward to 40 years of revenue from maintenance, upgrades and new equipment over the lifetime of the facility. In addition to the direct stimulus of economic activity, the research and development conducted at the CNF will help ensure Canada's global competitiveness. In the CANDU business, for example, the Wolsong Units 2, 3,4 CANDU project in the Republic of Korea benefited from nuclear technology largely developed through research -re- actor proof -testing. The project returned about $1 billion to the Canadian economy. The Qinshan Project in China, two CANDU 6 reactors, is providing 27 000 person-ybgs of high-tech and industrial jobs for Canada. This economic' stimulus is ongoing, with the additional off -shore CANDU sales projected over the next 10 years. The neutron beam laboratory will provide powerful insights to help Canadian companies solve materials problems and efficiently develop new products. The economic returns from advanced "The Canadian Neutron Facility offers unprecedented potential for the advancement of materials research in Canada and is indispensable for the continued success of Canada's nuclear power program."- Bertram Brockhouse, Canadian Nobel Laureate (Physics) materials applications are equally impressive. Building Cana- dian materials expertise over the life- time of the CNF will return to Canada an estimated 10-20% annu- ally on the investment made today. Summary The CNF will provide an essen- tial testing facility to advance the CANDU power reactor design, to ensure the future competitiveness of the Canadian nuclear industry, and to have CANDU available to Canada now and in the future to provide environmentally - sound electricity. Additionally, the CNF will provide insights to resolve technological issues facing other Canadian in- dustry sectors beside nuclear: aerospace, oil and gas, auto- motive, materials production and manufacturing. The CNF will include unique new measurement capabilities that en- able industrial developments in the newly -emerging fields of bio-materials, polymers, complex fluids and electronic devices. Young materials researchers who are trained at the CNF will provide talent that is urgently needed by Ca- nadian industry and Canadian universities to foster Cana- da's transition to a knowledge -based economy. With a strategic investment in the CNF, the federal government can lay the foundation for a revitalized materi- als research infrastructure to support innovation, knowl- Figure 6. As with the project to build two MAPLE reactors for MDS Noidion at Chalk River dw CNF eicieci wit yxia rignitticant bene/its to Canadian suppliers. 1 6 The Canadian Neutron Facility, AECL and Ontario Background The National Research Council of Canada (NRC) and Atomic Energy of Canada Limited (AECL) are proposing to government a new Canadian Neutron Facility for Materials Research (CNF). The CNF will ensure the continuation and augmentation of two critical functions now performed at Chalk River Laboratories in Ontario by the NRU research reactor, which will not operate beyond 2005: — To be an essential testing facility to advance the CANDU® power reactor design, and support existing reactors, thus ensuring the Canadian nuclear industry remains competitive and that CANDU is available now and in the future to provide environmentally -sound electricity. — To be a world -class neutron beam laboratory that supports advanced materials research in Canadian universities and industry. The CNF Proposal is before government as a component of AECL's ongoing comprehensive planning process. A decision is being sought by 2000 February. With a strategic investment in the CNF, the federal government can lay the foundation for a revitalized materials research infrastructure to support innovation, knowledge and productivity for Canada in the next century. Benefits for Ontario • Securing the CNF is vital to ensure that AECL and the Canadian nuclear industry remains competitive and that CANDU is available now and in the future to provide environmentally -sound electricity • Ontario has the largest share of Canada's nuclear industry -- 80% of the jobs, the most nuclear sector companies, the most economic and environmental benefits, and almost all of the R&D. • Ontario is where the Canadian nuclear industry was born and today the province has almost 20,000 high -quality nuclear industry jobs (90% full-time), with 10,000 jobs in related industries directly dependent on the nuclear industry. • Nuclear jobs are high -quality, knowledge -intensive, value-added and higher -paying. They are based in engineering, design, scientific, technical and precision manufacturing companies with the highest ISO and quality certifications in order to meet stringent nuclear safety and performance standards. • Ontario has 20 of the 22 CANDUs in Canada, providing about half of the province's electricity. • AECL has a key role in the ongoing safe and economic operation of OPG reactors in Ontario, and bringing back into operation the laid -up OPG reactors. • Ontario's biggest nuclear employers are OPG (10,000 nuclear workers) and AECL (3,000). • Contribution of the nuclear industry to Ontario's economy today is over $5 Billion per year (value of electricity generated, CANDU export business, nuclear R&D, CANDU plant equipment, nuclear fuel, engineering and technical services, scientific services, etc.). • AECL is an Ontario -based science, technology, engineering and marketing company with commercial revenues of about $600 Million. • AECL is also a Top Ten Canadian R&D company, spending over $150 Million per year in Ontario on CANDU-related R&D and product development. (AECL receives $100 Million per year in federal appropriation to help fund nuclear R&D). • Historically, Canadian nuclear R&D money, spent mainly in Ontario (about $6 Billion in federal investment up to 1998), has resulted in the world's best nuclear -R&D -dollar -to -nuclear -megawatt - generated ratio. • AECL has 3,026 high-tech employees in Ontario, at the Chalk River site (1,795 mostly R&D) and at Sheridan Park in Mississauga (1,231 mostly reactor design, nuclear services and marketing). Securing the CNF is a major contributor to safeguarding those jobs; AECL's Ontario procurement and payroll total about $400 Million annually. • A typical CANDU sale won by AECL brings about $1.2 Billion in contracts for private Ontario companies, creating or sustaining 12,800 direct person years of employment for six years in Ontario's manufacturing base, plus another 8,800 indirect and induced person years of employment. • About 150 hi -tech, Ontario CANDU equipment suppliers, engineering, design and science -based companies have received over $3 Billion in economic benefits during the 1990s from AECL's sales success in South Korea, China and Romania. • The CNF Project itself brings economic benefit to Ontario during the construction phase. Ninety per cent of the $388 million (1998$) for the Project can be sourced in Canada, largely from Ontario. • Governments collect about $700 Million per year from the nuclear industry in sales and income taxes. • Several of AECL's Ontario suppliers are large, multi -national, hi -tech companies such as Babcock - Wilcox, CAE, CGE, Alcatel, ABB, Cameco, Sulzer -Bingham. • However, the largest group of AECL's CANDU suppliers are the highly productive SMEs which apply advanced manufacturing technology. See attached Appendix l; Ontario CANDU equipmenttservices supplier list for AECL's China CANDU project. [75% of project purchase orders place to date] • Ontario's main CANDU small and medium engineering (SME) suppliers have their own sub -supplier base of over 2,000 smaller Ontario SMEs, the largest job -creating and most innovative sector. • Ontario supplies 80% of the world's Cobalt 60 from its CANDU reactors for cancer treatment. • Ontario has about 70% of the world market for key medical radioisotopes used in diagnostics. • Since the 1970s, by using CANDU energy technology, Ontario has saved an estimated $18 billion in foreign exchange by not importing and burning US coal. • Ontario is the biggest beneficiary of the environmental benefits of CANDU. Its reactors are capable of avoiding about 100 million tonnes of carbon dioxide every year by not burning coal, also preventing the release of millions of tonnes of acid and greenhouse gases every year. • CANDU reactors, primarily in Ontario, have avoided the emission in Canada of 1 billion tonnes of CO2, 80 million tonnes of ash and 32 million tonnes of S02 over the past 25 years. AECL's Main CANDU Suppliers (ONTARIO) • [incomplete: as of May '991 LAKESIDE PROCESS CONTROLS LTD Mississauga ........ ___.......... . KOCH ENGINEERING CO. LTD Agwev.d —___._._........................................................._.___--_. BRITMAN INDUSTRIES LTD. _................_.................._.............................................._.._...____._—___._. AlaX NEWMAN HATTERSLEY LTD .__.__...........__........_._...... ._....... _....... ._._.... Mississauga ..... _..._.__........._.__.......... pANCOLE DEVICES INTERNATIONAL INC . ........NCRLI_..._............_.......................................__.._.__.__—_...... Added., _.._..—.. NORAMCO(DIVISION OF NCS INT.) _—___—_...__....__.._..._....—.._.........._.._..._.........__....._....... Misslss.... NU -TECH PREC190N METALS INC Are'. NORTECH CONTROL EQUIPMENT INC a...__...... Mosissaua ..........._......__ ..................... ____.____. AURORA SCIENTIFIC INC. .. ........... ... ....._.... ...._..._ .._.__....._ Aurora ............_.__.._. ._._....... _._...._—_..__._........... RN TOOLING CORPORATION .._ ... ........ ._._ _ ..._.... ................. ...... _......_..........8 _.___. Mississauga ... ... ............... INVAR MANUFACTURING LTD Bala ROSEMOUNT INSTRUMENTS LTD Mushusi.g. QUEST -TECH .........._.—__..__.___....................._v __..... ..... ...... __........... ........... ade"s _...._........._......._.._.._..._._.,.._.--___...._..—_..._.__........._......._...__.._B_.._._....... RUDDY INTERNATIONAL INC Miura..,. MOORE PRODUCTS CO. CANADA INC .__..... ..... ...__. gram Ian ............... .... ._.__ SEAL S UNLIMITED INC ... ..__.__._._ ...._.— ............ Maki ...0 e _ ._.. .....,...._ SIEMENS ELECTRIC LTD- RELCON DRIVES DIV __.....—___—.__._.__..._....._.___— S'. p SUMMA ENGINEERING LTD .___.___ Mississauga ..................... THERMOELECTRIC ......_.—..........................................._..........__....__•__....._--____•_-__.__....._.__.._. Brampton UNITED PUMPS OF CANADA LTD _........._._._--- .._...._.__.._.._........ ..... __.._........... _........... Merl...U'. ........... ._..._............ ._......... .... WIREX CONTROLS LTD Brerapbn VERSATILE MEASURING INSTRUMENTS INC Mostfuuga _..�.___.__..._._..._ __.—. ASCOELECTRIC LTD. _...._....___._..__._._.........._._.___.._..___._..____ _. Brendord _..._._......_— _.--____.__....—.._..... "KING INSTRUMENT AND CONTROLS LTD. _.______..__....—.._._....__....__......._.....__..._ Mississauga ........................ BIW CABLE SYSTEMS _......_.__........... __.._......__....................._. Budmglm . WESTON VALVE S FITTINGS LTD _—..—.._....____.___..._..__._...............__............. Mississauga DRESSER CANADA INC BurlKwn ESFOX Nosgara Falls ............................._...._..—_.__ FIKE CANADAINC . .... .... .._.... __ ._ Budgl ...... _—___.....—.._.._.._—._.._.__..............___._._.____..._........___._... NIAGARA FASTENERS INC ._........ _........ .. ...... ga Falls .......... .AKER ENERGY PRODUCTS LTD Bud rlgt TAYLOR FORGE OF CANADA CORP _ N Falls g MARSH INSTRUMENTATION INC —_ Bofrglm — ------ TAYLOR FORGE OF CANADA CORP (VIA HANJUNG) .._._._....___ ..... ... _... ,Niagara Falls. PROCESS EQUIPMENT LTD _._._.._ __....__.... ................. ..... .....'_ Butl'. ELSAG BAILEY METERCOL. LTD ___._. .... _., ._..._.......__.........._...__..__ NoM York RAYCHEM CANADA LTD Budirgton HONEYWELL LTD ............. . Horsed York _.,. 3L FILTERS _........, .-.......... _.. ....__. .___..__.._._._.._ Cambridge CALORITECH INC. _._._._._ ............ .O.W11. .......... IMAGING S SENSING TECHNOLOGY CANADA LTD Coolers'. CANCOPPAs LTD ............. ............. __.__,_._..___. OakvWs SUMMIT CONTROLS LTD. ___--..,.__..__..........__.._......__—.—p CamdMge ..... _... COLLEGE TOOL AND DIELTO. ......__._.. ._..__..._......_.............._...._...__.__ .OekWle _. ....._..... SOT ENGINEERING LTD _......._._._.................................. _..._....._...._....._........__.___...___....__....._._. CambellWlo DAVIS CONTROLS LTD. ____._—__._..__.._._.._...__......._...._...__. .OakWI8...._..... .... APTEC ENGINEERING LTD Corrado HOOPER WELDING ENTERPRISES LTD Oakville FLOVAL EQUIPMENT LTD ...... _._..............._......_._......._.................. ___._..........._._."____.._. Codoom LARGO INDUSTRIAL SERVICES INC _,_._._.—.�.._........._...........__...._...._............................ ,OakWla....................._. ...._...........__............ NOW S ASSOCIATES INC ColKwtl LE'ITT SAFETY —_._____�—.____.___. Oakville __.... SCINTREX LTD Conmm NICOMED AMERSHAM CANADA LTD. _...___.._._......._....._.—._..___...__. .OakMe.....—.._ .............. ..—___......_.._.._....._..._..._._...__.._.._._........._______.__. TOROMONT _ _.._.___ —__ Codvad ._.___ VERONICS INSTRUMENTS INC _ ...._.... .._...__. 0.1,01. ._ _ ............ ............_..___...... WAJAX FLUID POWER Concord CANADIAN COMMERCIAL CORP —__.. .Due.a ......_—� ............. —_—__......._._.—_ _ MICRO MACHINE TOOL COMPANY ...................._............... ......... .........................._.............._...... _.................. _—.. Dkesda ee ......._.._..........____..._...._.___...._.._._..............._.........._.._._.............._..... _—. GENERAL ELECTRIC CDA INC. .Peterborough ................. ........... _.... ATLASALLOYS Etobcpke NUMET ENGINEERING LTD Peterborough KANATA ELECTRONICS SER"DES LTD ._...__._.......... __.._...__............ EbMmke ZIRCATEC PRECISION INDUSTRIES INC _.......___.—.___.._.....____....._....__. ___.—_.._._...__ .__ Pon Hope ....... _..... ................_...__..___.._ . ADS POWER GENERATION SYSTEMS GloureaMr SHAWFLEX INC ._..._—____..._..._.._._................__......_.__....._._........._....__ Rexdale........ _........ .......... .........................._._........_........._...._......____........._......._.__.__......._...___ SWAP INTERNATIONAL LTD Guelph SULZER BINGHAM PUMPS INC(MFG) Reodale COMCO PIPE AND SUPPLY Guelph NRC(CIOACKLMDBGRAJNGER ENG. PROD.) Richmond Hill ....................._....................._........_...................._............._..._....._..................................._.........._._._............_...__..__........................................_..............................._..........._......_......_........... STERLING FLUID SYSTEMS (CANADA) INC Guelph GULTON-STATHAM TRANSDUCERS INC. Semla FELL-FAB PRODUCTS _....... .... _......... ....... _ Harman _...___ ALFA IAVAL ._—___._._........_......__...__......_..._...... Scdberaush .... _.._.._.__..... .......... ..... THERATRONICS INTERNATIONAL LTD .... __._...._—_._ Kenala CANADIAN WORCESTER CONTROLS LTD .S.=..,h .___....___....._....._........ ... SPECIAL ELECTRONICS A DESIGNS (BED) Isnradau, LINE PROCESS CONTROLS _ -Scmaorough ALCATEL CANADA WIRE ._.........._......... .._._...._._. Markham ___._ BC INSTRUMENTS INC ..................... ......_ .._—__._.—___.__._._..............._._.._.....�... Schomberg ....... ._.,,,,,,, ................_.......................... ..._ ............ SENTLY NEVADA CORP Markham SLENKHORN AND MALE LTD St Calllednes ....__.___. .... ....... ........—__.._...._.......... AECL- Canmeroal Produces S Field Seniors Mus '. INDUSTRIAL MECHANICAL SPECIALISTS LTD. ThomhR................. _.. _....................._................................_..._......_._.._..._......._...—.___...—...._•____._.._...--....—.—_.___........__.__._ ANATER CANADA INC. MusLasavga AINSWORTH ELECTRIC COMPANY LTD. TpbalO ...... _...._.................................._._...__...............__..._.____...._._.______—...___—........._._.......___..._..._....._........._... BISON INDUSTRIES INC. Mwrssaua DA CASTROL CANALTD. Tomb .__._._. ....... __.........._ CANADA DYNAMIC INC. ....... ._................................ .._.._................__......._... Mississauga _.___...__..__ DONLEE PRECISION _.. .._... .Toronto .............. ......... ... CANBERRA PACKARD CANADA LTD. Mississauga ERICOCANADAINC Tormto COMMONWEALTH MANUFACTURING _.._.____".____.__................ Mssissauga ........... FRANKLIN EMPIRE __._....__...........___.__...._.._____...............__............__...... Tomnb ._...__.__._. CTS OF CANADA LTD. _.__.._._..__..___....._......__.._._____ Mississauga ___ GRINNELL CORPORATION -HANGER DIVISION _.....____...........__._...__.............___..................._.....__....—.._ Toronto CUSTOM CONTROL PANELS LTD M....e INGERSOLL DRESSER PUMPS ................__.._.....__....___— Toronto DRESSERCANADA(INDUSTRIAL PROD. OIV.) ...._..._........_._........_...._......................"I.._...........__..._.__ Missssauga ___ __—_....... LISLE METRIX LTD _._.—..__.._..__......... ......._.............._............._.,.._.............. Toronto ......... _................._........ .. FISHER CONTROLS OF CANADA LTD Mississauga RONAN ENGINEERING LTD. Tomnb FLUKE ELECTRONICS CANADA INC. _._.......__.._......._._______...._. Mississauga __.__—.......—_ BICC PYROTENAX DWISION OF PHILUPS CABLES _..._. .._..__.--` ___.... _......_._._..._....—_........... Trenton _.............._.... .....__ HAYWARD GORDON LTD ._._ _ ._.._____ Mississauga _....... .......... VERMEEft ENGINEERING ___ _. _ __..._.___ ... ........ .. .Unidrville _ HEWLETT PACKARD(CANADA) LTD. _ Missrvauga GENERAL SWITCHGMR AND CONTROL LTD _—.___...._.—._..._.....__.._.._—_........_. Vaughan HOPKINSON LTD do PEACOCK INC. .__..._.......... ......._....... _ __ ._..._.._. Mississauga ._._._.. .....__..._ ELMRIDGE ENGINEERING INC. _....__._. __..... ..__ __. ....... .Weston HE P —ississauga __..._— ...._..__ ..... .. .._ KLOCKNER MOELLER I.M. M SOUTHPORT BOARD PRODUCTS INC Woodlands. Pape l all Creabe: 99-I0. October 21, 1999 Mayor and Members of Council Town of Tillsonburg 200 Broadway, 2" d Floor Tillsonburg, Ontario N4G 5A7 Dear Mayor and Members of Council: Please be advised that the B.I.A. Board of Management at its September 9, 1999 meeting passed the following motion: Moved by Rick Young Seconded by Eugene Heath AND RESOLVED THAT THE B.I.A. request a status report on the Parking Review and the implementation of the recommendations contained therein. "Carried" I trust this is satisfactory. Yours truly, Michael Graves, AMCT BIA Coordinator 11 ""cat OF COMMIS P.O. Box 113, Tillsonburg, Ontario N4G 4H3 Tel: (519) 842-5571 Fax: (519) 842.2941 October 20, 1999 Tillsonburg Town Council Town Hall Tillsonburg, ON Dear Members of Council: At a recent meeting of the Chamber of Commerce Executive, the outstanding issue of the Town's Economic Development Officer was reviewed. Since the Chamber is not aware of any progress that the Council may have made on this issue, the Chamber has directed that a letter be sent to Council, requesting any up -date on this issue. The Chamber remains committed to a preference for a local Economic Development Officer who will continue a long-established tradition of local initiative and expertise for the economic benefit of our community. Thank you for your kind consideration and attention. Sincerely, �ltzMatthew Scho Secretary 1 � lw IVY vv 4w,41 Pr. try . " r •� ,is' SJ��- / /j/j 77 a LG- i � I I r9 24 Hawkins Cres., Tillsonburg, Ont. N4G 5K6 Oct. 130 1999 842-879C TO: T I LLSONBURG TOWN COUNCIL : .� ROYAL CANADIAN LEGION BRANCH 153 ROYAL CVANADIAN AIR CADETS SQUAD. 153: THE TILLSONBURG NEWS: TO WHOM IT MAY CONCERN; .Since returning from oversea duties with the RCAF we have attended REMEMBRANCE DAY SERVICES on Nov. 11th at 11am and also since 1949 we have attended the BATTLE OF BRITAIN REMEMBRANCE SERVCE hosted by the Toronto Region of the Royal Canadiasn Air Force Association. Nine years ago we took up residence in Tillsonburg and carried on with this tradition. During this time we have noticed a decline in participation and to put it mildly we were disappointed in the small numbers attending this Year's Battle of Britain Parade and Memorial Service which is a Memorial out of our past history. Also in the Tillsonburg News on Oct dth, We read an article under the heading of "COUNCIL UNABLE TO DECLARE TWO MINUTES OF SILENCE" and an Editorial suggestion in the same newspaper under the heading of "REVERSE DISCRIMINATION". It seems to us that we are moving away from the Country our forefathers left us over the past few years. We must remember Canada was founded on Christian beliefs and principals. The LORD'S PRAYER has been removed from the opening of each days teaching and a proclamation for REMEMBRANCE DAY is now taboo. It seems to us that we are catering to the vocal minority and the ma j or i t.y are ignored. We must a 1 so remember that those who paid the SUPREME SACRIFICE deserve a better REMEMBRANCE that what has become our way of life. We will admit that the Air Cadet band was not in top shape on Sept. 19th, This we can understand as the Air Cadets are re -mustering after the summer stand down and the band must be rebuilt as a number of the band members have left in accordance with age requirements (18). Maybe we could give consideration to allowing the outgoing Cadets to remain in the Squadron until after the Battle of Britain Parade and Mc��r�rial Cer vic:c. i a REMEMBRANCE page 2 There are many ways all these things can be corrected. 1. The Leaders of Branch 153 RCL and the Fraternal Organiztions within the Town of Tillsonburg could band together and form a Pipe and Drum Band or a Bugle and Drum Band; this would solve the band situation as I am sure a number of ex Air cadets would be glad to carry on with their talents they have already learned and there are large number of students who pave passed through school bands, who could continue to put their talents to a good cause. This band could also serve for other functions in the Town such as the Santa Claus Parade. The initial cost would be heavy at first but We are sure a Tag Day once a year would cover an annual cost. 2. An increase in publicizing REMEMBRANCE DAY PARADES and MEMORIAL SERVICES through posters and the News media (Radio & Paper), school participation and other organizations eg Cubs & Scouts, Brownies & Girl Guides, Youth Movements. 3. With regard to PROCLAMATIONS they should never be banded together and done away with because it is not necessarily true that when one is granted the other must be granted. Each request for a PROCLAMATION should be dealt with on its own merits. We are the first to admit that not all PROCLAMATIONS would be good for the community but some would be a benefit to the community. The elected Representatives off all levels of government must stand up and be counted when the occassion is encountered. 4. If our elected representatives in the Federal Government fail to grant the request to have a two minutes silence on the 11th Hour of the 11th Day of the 11th Month each year, then we will have failed those who paid the SUPREME SACRIFICE in two World Wars and the Korean Conflict to preserve our Democratic way of life, which we highly cherish. They tossed the torch to us to carry on, so let us take up the challenge and remember those, who did not have the life we have been able to live through their sacrifice. We. would fail to call ourselves Canadians, if we can not remember our fallen comrades who gave their all. 5. We recall during the dirty thirties, that on the 11th Hour of the 11th Day of the 11th month the factory whistles would sound and the Church bells would ring, Street cars would stop and Motorman and the Conuctors would descend from their Trams and would stand silently by for two minutes silence and in the factories all work would be stopped for two minutes. Remembrance Services would be conducted in the schools. Is this too much to ask for their SACRIFICE. Not to US. C J Z REMEMBRANCE page 3 6. Multiculturism is good to maintain a persons contact with their Mother land, but should not be inserted into our laws. We all could enjoy seeing and hearing of their customs 7. Since the second World War a large number of immigrants have come to our Country looking for the promised land and they have settled here. This is good, but we must not let their customs and religious; beliefs govern our way of life. They can practise their customs and beliefs in their own homes and Fraternal Organizations but they must not be brought of into our laws. If they wish this, then they can return to there Mother country and bring it up to our stature. There is nothing wrong with the Lord's Prayer and the Ten Commandments, God, our Father gave us and we should follow this to ensure we have an excellant Country and we must always cherish our Heritage and stand up and be counted when it is.necessary. LEST WE FORGET Submitted by