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020923 Regular Council AgendaAgenda: Meeting for the Committee "Open Council" Review Access: • Public Q Private AGENDA Town of Tillsonburg Meeting for the Committee "Open Council" on Monday September 23, 2002 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Public Meetings Delegations Community Services Operations Corporate Services Information Items Items of Public Interest By -Laws Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > PROPOSED RESOLUTION: RESOLVED THAT Town Council move into Executive Closed Session. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF F, MINUTES & BUSINESS ARISING OUT OF THE MINUTES Page 1 Agenda: Meeting for the Committee "Open Council" > DSeptember 9, 2002 PROPOSED RESOLUTION: RESOLVED THAT the Minutes of Council under date of September 9, 2002 be adopted, as amended. ADOPTION OF AGENDA > PROPOSED RESOLUTION: RESOLVED THAT the Agenda as prepared for the Council Meeting of September 9, 2002 be adopted. PUBLIC MEETINGS 1. Application for Zone Change - Dr. John Boersma (File ZON 7-292) D Presented By: Mr. Paul Michiels, Planner, County of Oxford Report from County Planning Department... :\'. 7-292.pdf Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Council of the Town of Tillsonburg approve in principal the zoning amendment application submitted by John Boersma, whereby lands located on Plan 41 M-171, in the Town of Tillsonburg, are to be rezoned from 'Residential Type 1 (R1)' and 'Open Space (0)' to Special 'Residential Type 2 (R2-Special)' and Special 'Open Space (O-Special)' to allow the applicant to reconfigure the lot lines of 46 existing residential lots, to create 64 lots with reduced lot frontages and to recognize the use of a stormwater management block. 2. Application for Zone Change - Annette L. Palmer/Marjorie E. Chomos (File ZON 7-293) D Presented By: Mr. Paul Michiels, Planner, County of Oxford Report from County Planning Department... Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Council of the Town of Tillsonburg approve 'in principal' the zoning by-law amendment application of Annette Louise Palmer and Marjorie Ellen Chomos, whereby lands located at Lot 320, Plan 500, in the Town of Tillsonburg, are zoned from 'Local Commercial (C-3)' to Special 'Residential Second Density (R2-Special)' to permit the conversion of a commercial unit in an existing building to a residential dwelling unit. DELEGATIONS COMMUNITY SERVICES 3. Community Services 2nd Quarter Report [ Page 2 Agenda: Meeting for the Committee "Open Council" Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Staff Report dated September 16, 2002 regarding Community Services' 2002 Second Quarter Report for the Period Ended June 30, 2002 be received for information. OPERATIONS 4. Quotation Results for the Town of Tillsonburg/Town of Ingersoll Joint Supply of Salted Winter Sand Presented By: Director of Operations Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Quotation for the supply of 2002/2003 salted winter sand be awarded to Oxford Sand & Gravel of Woodstock for the price of $14.57/tonne. 5. Tender Results for North Broadway Drainage Improvements and Connecting Link Construction By -Law Presented By: Director of Operations Report to follow. Resolution > PROPOSED RESOLUTION: RESOLVED THAT 6. Van Street Pedestrian Bridge Design Alternatives [) Presented By: Director of Operations Report to follow. RP_--,nk flnn > PROPOSED RESOLUTION: RESOLVED THAT CORPORATE SERVICES 7. Staff Report dated September 19, 2002 regarding a Tax Incentive Zone Program ElPresented By: Director of Corporate Services 020919 tax incentive zone.PDF For Council to consider the following resolution: Resolution PROPOSED RESOLUTION: WHEREAS the Provincial Government has initiated a pilot tax -incentive zone program for six Page 3 Agenda: Meeting for the Committee "Open Council" municipalities to host in their communities; AND WHEREAS the program is intended to promote new growth and new jobs and to boost economic development within the province; NOW THEREFORE be it resolved that the Council of the Town of Tillsonburg supports a submission of an expression of interest to the Ministry of Finance to participate as a pilot municipality in the tax -incentive zone program . 8. Amending By-law for Final Tax Due Date Presented By: Director of Corporate Services 91 020919 amending tax due date.dod020919 amending tax due dates.doc Resolution > PROPOSED RESOLUTION: RESOLVED THAT Staff Report dated September 19, 2002 prepared by the Director of Corporate Services regarding a By-law to Amend the first tax due date for capped property classes be hereby received; AND THAT By-law No. 3033 being a by-law to change the due date for the first installment of the final tax billing for large industrial, industrial, commercial and multi -residential classes, also known as capped classes, for the year 2002 be presented to Council for enactment. 9. Mr. Harold Anson RE: North Broadway Traffic Concerns D Resolution > PROPOSED RESOLUTION: RESOLVED THAT the correspondence from Mr. Harold Anson regarding North Broadway traffic concerns be referred to the Tillsonburg Police Services Board and the Tillsonburg Development Coordinating Committee for consideration. 10. County of Oxford RE: Lifting of Part Lot Control - Tillsonburg Developments Inc. D Resolution > PROPOSED RESOLUTION: RESOLVED THAT the lands consisting of Lots 33, 34, 42-47 (incl.), Plan 41 M-182, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant. 11. Discussion RE: Number of Members on Council & Deputy Mayor Position Page 4 Agenda: Meeting for the Committee "Open Council" For reference purposes: 51 Council numbers.do, 12. Staff Report RE: Parking Lot/Parkette at Broadway and Baldwin Street Presented By: CAO Report to follow. Resolution > PROPOSED RESOLUTION: RESOLVED THAT INFORMATION ITEMS ITEMS OF PUBLIC INTEREST BY-LAWS >By -Law 3033 - Final Tax Due Date 91 020919 amending tax due dates.doc CLOSED MEETING SESSION CONTINUED COMMITTEE OF THE WHOLE REPORT ADJOURNMENT Town of Tillsonburg Page 5 MINUTES: Meeting for the Committee "Open Council" Iv 10 as 02 Review Access: • Public Q Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday September 9, 2002 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Public Meetings Delegations Community Services Operations Corporate Services Information Items Items of Public Interest By -Laws Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > No. 1 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Page 1 MINUTES: Meeting for the Committee "Open Council" MINUTES & BUSINESS ARISING OUT OF THE MINUTES > [August 12, 2002 No. 2 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of August 12, 2002 be adopted. "Carried" ADOPTION OF AGENDA > No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting of September 9, 2002 be adopted. "Carried" PUBLIC MEETINGS 1. Committee of Adjustment Application - A-20/02 - Phillip & Deborah Kirby D Notice of Public Hearing... ;:; -71 County Report... A20-02-TIL.pdf In the absence of Mr. Paul Michiels, County Planner, the C.A.O. reviewed the comments as contained in the County's Report, as attached. Mr. Brad Bennett appeared before Council, representing the applicant. The applicant, Mr. Kirby, was in attendance as well. No other persons appeared in support of, or opposition to, the subject application. It was noted that the correct address of the subject property is '16' Frances Street. The following resolution was passed. Resolution > No. 4 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-20/02 for 16 Frances Street, subject to the following conditions: 1. That a building permit be issued for the shed within one year of the date of the Committee's decision, if required; 2. That windows or other unprotected openings on the easterly wall of the shed be prohibited. "Carried" Page 2 MINUTES: Meeting for the Committee "Open Council" DELEGATIONS 2. Superbuild Up -Date Presented By: Mr. John Clifford, Chairperson, Superbuild Committee Mr. Clifford was present and up -dated Council with respect to Superbuild. Public Meetings are planned for October 16 and 17, 2002, with stakeholders and the general public to work towards finalizing the Master Plan, which is targeted for the end of October. Shortly after that time, a Superbuild design plan should be available. In the meantime, the Committee will be working towards developing a fund-raising committee so that, once the design plan is approved and available, it can start to reach out to the public for funding for the project. Working plans are expected to start shortly after that, with tendering to be done early in 2003. 3. Request for Support of Auto Industry Resolution Presented By: Mr. David C. Binns, President, CAW Canada, Local 88 Mr. Binns, President of the Canadian Auto Workers, Local 88, of Ingersoll, appeared before Council. Mr. Binns offered information with respect to the auto industry and asked for Council's support of the attached resolution. Resolution > No. 5 Moved by Councillor Molnar Seconded by Councillor Beres WHEREAS the auto industry is Canada's most important export industry; and WHEREAS every job with a major auto assembler generates a total of 7.5 jobs in the regional and national economy; and WHEREAS the auto industry is experiencing a major downturn which could see assembly and employment decline by as much as one-third; and WHEREAS Canada was the fourth -largest auto producer in the world in 1999, but our rank is falling rapidly and soon we may no longer even rank among the top ten; and WHEREAS active government policy has always been important in attracting auto investment and jobs to Canada; and WHEREAS Canada no longer has an auto policy due to the WTO's abolition of the Auto Pact; BE IT RESOLVED THAT this Tillsonburg Town Council supports the development of an active auto strategy for Canada, including policies to attract future auto investment and improve our automotive trade imbalances, and calls on the federal and provincial governments to initiate a process of consultation among industry stakeholders to design and implement such a policy. "Carried" STAFF DIRECTION was given to forward the resolution, as passed by Council, onto the Page 3 MINUTES: Meeting for the Committee "Open Council" government agencies as suggested by Mr. Binns. COMMUNITY SERVICES OPERATIONS 4. Quotation Results for the Town of Tillsonburg/County of Oxford Joint Supply of Winter Salt for Public Works Departments [ Presented By: Director of Operations Rpsnhitinn > No. 6 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Quotation for the supply of winter salt for the 2002/2003 season be awarded to Sifto Salt Inc. at the price of $52.07/tonne (including taxes). "Carried" 5. Mr. Bill Murphy RE: Watering Regulations D Rp-rmhAinn > No. 7 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the correspondence received from Mr. Bill Murphy with respect to watering regulations in Tillsonburg and Oxford County be received and referred to the County of Oxford for consideration. "Carried" 6. Chief Building Official RE: Aspden Developments' Request for Variance to Sign By -Law 2976. Request from Aspden Developments... Aspden.tif Response from C.B.O... Aspen sign variance 2.do Rpcnh etinn > No. 8 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the request from Aspden Developments, dated July 30, 2002, for variance to Sign By -Law 2976, not be approved. "Carried" STAFF DIRECTION was given that proactive enforcement with respect to illegal signage be stepped up, in accordance with the Town's current by-law. CORPORATE SERVICES Page 4 MINUTES: Meeting for the Committee "Open Council" 7. Councillors' Allowance D Staff Report dated July 12, 2002 regarding Councillors' Allowance Resolution > No. 9 Moved by Councillor Smith Seconded by Councillor Lewis WHEREAS Section 255 of the Municipal Act, R.S.O. 1990, c.M.45 permits Councils of municipalities to pass a resolution deeming that one third of the remuneration paid to the elected members of the council and its local boards shall be for expenses incident to the discharge of their duties as members of the council or local board; AND WHEREAS Section 283 of the Municipal Act, 2001, states that Section 255 of the Municipal Act, R.S.O. 1990, c.M.45 will cease to apply to elected members of Council unless the municipality passes a resolution before January 1, 2003, stating its intention that one-third of the remuneration paid to the elected members of the council and its local boards shall continue as expenses incident to the discharge of their duties as members of the council or local board; NOW THEREFORE be it resolved that the Council of the Town of Tillsonburg deems that one-third of the remuneration paid to the elected members of the council and its local boards shall be for expenses incident to the discharge of their duties as members of the council or local board. "Carried" 8. Ontarians with Disabilities Act, 2001 D Presented By: C.A.O. Resolution > No. 10 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT advertising for persons interested in forming an accessibility advisory committee commence for consideration by Council at its next meeting, and an amending By -Law be brought forward at the next meeting increasing the Penalty to $300 for misuse of designated Handicap Parking. "Carried" 9. Randy & Jackie French, Putters Driving Range & Mini Golf RE: Sobev's Develoament a Putters.tif Resolution > No. 11 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the correspondence received from Randy and Jackie French, owners of Putters Driving Range & Mini Golf, with respect to the Sobey's development be received and referred to the Development Coordinating Committee for report to Council. "Carried" Following discussion, the following resolution was passed by Council, with respect to the Sobey's Page 5 MINUTES: Meeting for the Committee "Open Council" Development: No. 12 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Sobey's site plan application be referred to Council in keeping with the Town's site plan review process. "Carried" INFORMATION ITEMS 10. Long Point Region Conservation Authority Minutes of July 3, 2002 [rj > 11. Ministry of Natural Resources RE: Aerial Baiting - Rabies R 12. Canadian Cancer Society RE: Raffle Lottery D 13. Alzheimer Society of Ontario RE: Raffle Lottery D 14. Appeals RE: Sobey's B.I.A. and Gyulveszi Properties Inc. (as previously circulated)... Sobey's Appeals.ti ITEMS OF PUBLIC INTEREST BY-LAWS CLOSED MEETING SESSION CONTINUED COMMITTEE OF THE WHOLE REPORT ADJOURNMENT > Meeting adjourned at 8:13 p.m. Page 6 MINUTES: Meeting for the Committee "Open Council" Approval Received: ('I of 1) Lana Verstraeten/Tillsonburg (Tuesday September 10, 2002 11:07 AM) Town of Tillsonburg Page 7 PUBLIC NOTICE ursuant to Section 3402) of the Planning Act R.S.O. 1990. as amended APPLICATION FOR ZONE CHANGE •11, in the TOWN OF TILLSONBURG 200 Broadway, 2nd Flr., Tillsonburg, ON N4G SA7 Telephone: (519)842-6428 DATE: September 3, 2002 FILE: ZON 7-292: Dr. John Boersma Purpose and Effect of the Proposed Zoning By -Law Amendment The Council of the Town of Tillsonburg is considering an application for Zone Change to rezone the subject property from `Residential First Density (R1)' to `Residential Second Density (R2) and Open Space (0) to permit a residential single family development occuring by a plan of subdivision and part lot control exemption application. The plan of subdivision (32T-01005) received draft plan approval by the County of Oxford on May 22, 2002. The lands are also subject to an application for exemption from part lot control (CO 9-21-224). The subject property is located on the north side of North Street between Quarter Town Line and Broadway, being all lots , 41M-171 as well as Part Lots 1,2,3,4 & 5, Plan 41R-462, in the Town of Tillsonburg. Public Meeting The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed zoning by-law amendment on: Date: Monday, September 23, 2002 Time: 7:00 p.m. Place: Town Council Chambers, 200 Broadway, 2nd Floor Town Centre Mall, Tillsonburg Attached is a copy of the proposed plans. You are invited to attend the public meeting, and we would welcome your comments or suggestions either in writing or presented in person at the meeting. Other Planning Act Applications 32T-01005 and CO 9-21-224 Please be advised that Council may approve, modify or refuse the requested zone change at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by-law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Town of Tillsonburg before the.proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed zoning by-law amendment will be available for inspection between 8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Community and Strategic Planning Office, Woodstock. If you have any questions regarding the above -noted application, please contact Paul Michiels, Planner, ext. 338, of the Community and Strategic Planning Office Yours truly, d,4/ /db ?ames Hill, MCIP, RPP Manager of Community and Strategic Planning County of Oxford Community and Strategic Planning Office 415 Hunter Street, Court House P.O. Box 397, Woodstock, On N4S 7Y3 Telephone: 519-539-9800; Fax 519-537-5513 yyy : ' 1D7 s NmnTlhtm PLAN 4*1-,MZT 1 CIT lL Alltiiid AVFJI/E ♦, I Sit, 2 S S : � Q • 1 •� Z �•� ti i FART N .� INIT~ s. ` `� I '► !y FART m ` aF.��ar CAM . PAIR a rMR PARa1 F t IMtf�M � . O IL I'm" s'a IAIR I. PART W FART t� / __-__ I __ ( � ti' /ART ]l � ►ART-- I7 O i G�j♦Y� PNR/O.tl 1 ►AIR m S O FALiVItt_.=�M 1' .. - %" N ` • LM Y Uff n t.OT 7 . S JAMM AV9MX JAue. AVV#A 1 ; O Y •�••�__' r •rrr r �rr r . w 1 PART LOT 1 10 ~ ( + 1 i � +IPA117I � Dif�P TOWJLSIfP 0r C[11UTAY PART 4 LOT 4 ( LOT !i LOT .1i LOT 1 ( j } ^ ( I AD 4 L:Lalsl trLF� (PLAN I oil AIR . MAD AU.OWAW1 ser# r� A1tSS,p/CS a AM !I � C*M" ROAD 20 LI01iT11 >w7w go.M PROI'OSM WWtS OI OF ALL OF LOTS 6 TO 43 NKLuSW L013 30 AND 31 PANT OF LAMQt[LL AvEW& REOSTERm PLAN 41M-171 TOM OF TLLSOI18 M OOUMTr OF 013'ORD SULK .. P. • •— +crmc =.: .. M Nam Suff4 o LIM NOTES Mm L1tLSTF.D stmvE�llla L10. wrAAo LMO solnetrx a�Fl OObmK-IY� COUNTY OF OXFORD Phone: (519) 539-9800 .�9eo4 :. �°a��s OFFICE OF COMMUNITY AND STRATEGIC PLANNING Fax: (519) 537-3024 P.O. Box 397, Court House, Woodstock ON N4S 7Y3 OUR FILE: ZON 7-292 APPLICATION FOR ZONE CHANGE To: The Mayor and Members of Tillsonburg Town Council OWNER: Dr. John Boersma, 6 Cambridge Drive, Guelph ON, N1G 4X7 LOCATION: REPORT No.: 2002-196 MEETING DATE: September 23rd, 2002 APPLICANT: Reeves Realty Corporation, 95 Young Street, Woodstock ON, N4S 3L6 The subject lands are described as all lots in 41 M-171, as well as part lots 1,2,3,4 & 5, Plan 41 R-4629, in the Town of Tillsonburg. The subject properties are located along the north side of North Street between Quartertown Line and Broadway. COUNTY OF OXFORD OFFICIAL PLAN: Schedule "T-1" Town of Tillsonburg Residential Land Use Plan Schedule 7-2" Town of Tillsonburg Low Density Residential Residential Density Plan TOWN OF TILLSONBURG ZONING BY-LAW NO. 1984: Existing Zoning: 'Residential First Density (R1)' and `Open Space (0)' Requested Zoning: `Residential Second Density (R2)' and `Open Space (0)' P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county. oxford. on.ca File No. ZON 7-292 APPLICATION REVIEW: (a) Proposal Page 2 Report No. 2002-196 An application has been submitted to the Town of Tillsonburg for an amendment to Zoning By -Law No. 1994 to rezone approximately 46 residential lots from 'Residential Type 1 (R1)' and 'Open Space (0)' to `Residential Type 2 (R2)' and 'Open Space (0)' to allow for the creation of residential lots with reduced lot frontages for the construction of single detached dwellings and to recognize the location of a stormwater management block. The subject properties are part of an existing registered plan of subdivision 41 M- 171 and contain no buildings or structures. The applicant has also submitted a part -lot control application (CO 9-21-224) to reconfigure the lot lines of 38 of the 46 lots to create 54 lots with reduced lot frontages. An application for draft plan of subdivision (32T-01005) has also been submitted which would reconfigure the southerly 8 lots in plan 41 M-171 into 10 lots with reduced lot frontage and loop James Avenue down to North Street. Plate 1, Existing Zonings is an aerial photograph of the area indicating the location of the subject lands as well as the existing zoning in the immediate vicinity. Lands to the north consist of an existing townhouse development, lands to the south and west consist of low density residential development and lands to the east consist of a mix of residential and highway commercial development. It should be noted that the lotting fabric shown reflects the existing registered plan 41 M-171. Plate 2, Associated Draft Plan of Subdivision Application, is a copy of the existing and proposed lot configuration for the properties included in the approved draft plan of subdivision 32T-01005, including lot frontages and depth. Plate 3, Associated Part Lot Control Application, is a copy of the revised lotting pattern proposed for the northerly portion of Plan 41 M-171, including lot frontages and depths. (b) Background The current zone change application pertains to lands located within an existing registered plan of subdivision 41 M-171. The registered plan was originally submitted in 1975 by Guysborough Properties Ltd. and was subject to Ministry of Municipal Affairs Approval. Following a number of design changes the draft plan was given Ministry Draft Approval on December 14`h, 1994. There were a number of subsequent issues relating to the consent of the mortgagee and resolution of an outstanding mechanics lien on the property prior to final registration. The plan was finally formally registered on April 4th 2000. It was also noted at that time that the stormwater management block would require rezoning from `Residential First Density (R1)' to 'Open Space (0)'. It was also subsequently determined that the stormwater management block, parkland block, walkway and one foot reserves have not yet been conveyed to the Town of Tillsonburg. However, the Town does own the road allowances. LEGEND Zoning Line Municipal Limits Subject Properties \C2-15 a •i .il 4�. Z Ate+ .� �' zqp• 1k ..at '>gA' i a iY Mrr PLAN Or SNDVXOV Or �j LOTS 1. 2. 4 4. 5. 44. 4;ir, 48. 47. 48, 48. AND 52 ALL Of JAMES AVENUE PART OF LANCRE L AVENUE 113 to G:-1`• RECCIS7iRED PLAN 41M-171 10 ' i1C17OeA w 10waw or domes TOW OF TLL90NBURG p-I COUNTY OF OXFORD 1 0 ♦_ate .t. �--• do 0 /� Im 11L"m gjwAry ro 1.1 I0. FAIRVIEW STRU:LT STD i------ --� VA 01 KEY PLAN -- -- -- -- ' -----� 7 # I 0A 200 -- -- - - 41 I . 1 « 1% 4 % a i -- -• -- -- . to 4�e 6 ' - a 44 In 1' JAYLS V ! S JAARtS+ �EJIUtLOT i ,IA1tES . AVENUE 1 w* 3 1.9 • .e►M./t M / � ' tY 2 i 13 i PART Or LOT 7 COMIDN 1D NoTES 14 6 IGC TOWNSHIP Or DzRZ AM • - r to ea twat tea.e PART 9 i w - sty tn.� rt er aw ' I • i i w 10 i to, • I T 4 LOT s S LOT s! LOT t I l : RLc9STERtO PLAN I 8t1' t i toi • 41! '- THE PLANWO ACT IL IL r� j PART ti�_�� ROAD ALLDWANCL 9ETWEEN C'0"k SX)NS 'b AND t1 COUNTY ROAD ZO NORTH STRFJr7 01MlrER'S CERTtFiCATE wo an r=%=i•,iiR�'wwixi•�.+ era SCHEDULE OF AREAS IMO w % .- ION NUSTED SURVEYMIC LTD. oxT�lw wo srRvrwl w�T. eat. w as =War go= RED �. M a/ tt�vw eib- 1 no wmFif r a �I aE _ JA&" AV9" i Irl PAWr% Uff I d M i.r.►� �• .rrsc I w wl.w S ID r IPAWJ Iri�oeitAPtuT Tay►xs�P of DERLltA:1iI f.,•w I ; a ROAD ALLONANCC REME9M 4O Cf D AND f1 + CCLWff ROAD aD Sam— t r/ .92Mv SOMW PaoPo= Ord" or Au CF LOM s sv +s 00=S VE Low ao Ate IN PMT OF UUIGFCU. AVE AM FtFpS'fERED PLW 4tii-1TI um OF TAL.SCMAM MUM " OaFM lwa-am JoeliifC �S.:T.���i noWAMV i mom aw..w�rw [ tabu HUSTED WMVM M I File No. ZON 7-292 Page 3 Report No. 2002-196 In early 2001, the current owner of the registered plan 41 M-171, John Boersma, approached the Town to determine what could be done to reconfigure the existing registered plan. It was indicated that the design of the registered plan was not economically viable due to the cost of servicing versus the number of lots. Following discussion with the Town, the applicant decided to proceed with submission of a revised draft plan of subdivision 32T-01005 to reconfigure the southerly portion of the portion of the plan of subdivision and incorporate additional lands to the south to provide a road connection to North Street. An associated Exemption from Part Lot Control Application was also been submitted by Reeves Realty Corporation (CO 9-21-224) to reconfigure the northerly portion of registered plan 41 M-171. Both these applications are essential to properly reconfigure the existing registered plan and approval is conditional upon both applications being proceeding essentially simultaneously. The revised draft plan of subdivision 32T-01005 application received draft plan approval from County Council on May 221d, 2002 subject to a number of conditions, including appropriate rezoning of the affected lots. The associated Exemption from Part Lot Control Application is scheduled to be considered by County Council at their meeting of October 91h, 2002. The current zone change application has been submitted to rezone the affected properties to allow for these two applications to proceed as proposed. (c) Official Plan The subject properties are located within the 'Low Density Residential' designation on the Land Use Plan for the Town of Tillsonburg in the County Official Plan. The Official Plan states that Low Density Residential areas are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms including single detached, semi-detached, duplex, converted dwellings, quadraplexes, townhouses, and low density cluster development. In these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. It is not intended however that the full range of housing will be permitted in every individual neighbourhood or development. Within low density residential areas the minimum overall net residential density shall be 15 units/ha (6 units/ac) throughout the Town, while the maximum net residential density for an individual development shall not exceed 30 units/ha (12 units/ac). In this case, the proposed lot reconfiguration would result in a net residential density for the area of approximately 19 units/ha (8 units/ac). As well, we do not feel the reduction in the frontage of the residential lots will have a significant negative impact on the character of the surrounding residential area for the following reasons: • The lots along the northerly portion of Langrell Avenue already abut higher density residential uses (Townhouses) to the north and south; • The lots along the east side of Langrell Avenue and James Avenue are physically separated from the residential lots to the east by the park and stormwater management block; File No. ZON 7-292 Page 4 Report No. 2002-196 The majority of the lots along the west side of Langrell Avenue and James Avenue have been reoriented to face north -south, versus east - west, which will result in the side yard of only one lot abutting each of the existing residential lots at the end of Fairview Avenue and James Avenue, instead of the rear yards of three lots as approved in the original plan of subdivision; The single detached dwellings being proposed would be consistent with the character of the existing housing in the area. Based on our review of the application, it is the opinion of our office, that the proposed zone change to allow for the reconfiguration of the 46 existing residential lots into 64 residential lots with reduced frontages would comply with the policies of the 'Low Density Residential' designation in the County Official Plan. (c) Zoning By -Law The subject properties are zoned `Residential Type 1 (R1)' and `Open Space (0)' in the Town of Tillsonburg Zoning By -Law No. 1994. The R1 zone allows a single detached dwelling on a lot with a minimum frontage of 15 m (49.2 ft) and 18 m (59.1 ft) for a corner lot. The applicant is proposing to reconfigure the 46 existing residential lots, ranging in frontage from 15.2 m (49.9 ft) to 18.6 m (61 ft), into 64 smaller residential lots ranging in frontage from 10.5 m (34.4 ft) to 12.9 m (42.3 ft). Therefore, the applicant has requested a 'Residential Type 2 (R2)' zoning for the subject properties to allow for the reduced lot frontage. The R2 zone allows such residential uses as a single detached dwelling, semi-detached dwelling, duplex dwelling etc. The minimum lot frontage required for a single detached dwelling in an R2 zone is 10.5 m (34.4 ft) and 15 m (49.2 ft) for a corner lot. The proposed lot configuration for the subject properties would comply with all the provision of the R2 zone for single detached dwellings and semi-detached dwellings. It should be noted that although the applicant requested a standard R2 zoning for the area, it is the opinion of our office that a special 'Residential Type 2 (R2-Special)' zoning would be more appropriate in this case. This would allow Council to restrict the permitted use of the properties to single detached dwellings, which would be more in keeping with the character of the existing residential uses to the south and west. The area indicated as blocks 21 and 22 on the approved draft plan 32T-01005 (See plate 2) are to be rezoned from `Residential Type 1 (R1)' to `Open Space (0)' to recognize the use of the blocks for stormwater management purposes. The block would comply with all the provisions of the `Open Space (0)' zone, except for lot frontage which is 3.0 m (9.8 ft), instead of the required 15 m (49.2 ft). Therefore, a special `Open Space (0)' zone will be required to recognize this deficiency. (d) Agency Review The application for zone change was circulated to a number of public agencies for their review and no objections or concerns were received. File No. ZON 7-292 (e) Planning Review Page 5 Report No. 2002-196 An application has been submitted to rezone the subject property from 'Residential Type 1 (R1)' and 'Open Space (0)' to `Residential Type 2 (R2)' and `Open Space (0)' to allow the applicant to reconfigure the lot lines of 46 residential lots, in an existing plan of subdivision (Plan 41 M-171), to create 64 lots with reduced lot frontages for the construction of single detached dwellings and to recognize the use of a stormwater management block. The applicant has already submitted a revised draft plan of subdivision application and part -lot control application to reconfigure the lotting pattern for the subject properties. The rezoning application is required to satisfy a condition of draft plan approval. Based on our review of the application, it is our opinion that the proposed rezoning would comply with the policies of the County Official Plan which relate to the development in the 'Low Density Residential' designation. The applicant has requested a `Residential Type 2 (R2)' and `Open Space (0)' zone to allow for the proposed reconfiguration of the subject properties and recognition of the stormwater management block respectively. The proposed residential lots would comply with all the provisions the requested R2 zone, however, our office would recommend a Special 'Residential Type 2 (R2-Special)' zone to limit the permitted use of the subject properties to the proposed single detached dwellings to ensure compatibility with neighbouring residential development. As well, the stormwater management block will require a special `Open Space (0)' zone to recognize the fact that the block has 3 m (9.84 ft) of lot frontage instead of the required 15 m (49.2 ft). No objections or concerns were received from agency circulation. In summary, it is the opinion of our office that the application for zone change is appropriate in this case and can be supported. However, we would recommend that the application be approved 'in principle' until the associated part lot control application has been considered by County Council at their October 9`h, 2002 meeting. RECOMMENDATION: It is recommended that the Council of the Town of Tillsonburg approve 'in principal' the zoning by-law amendment application submitted by John Boersma, whereby lands located on Plan 41 M-171, in the Town of Tillsonburg, are to be rezoned from 'Residential Type 1 (R1)' and `Open Space (0)' to Special 'Residential Type 2 (R2- Special)' and Special 'Open Space (O-Special)' to allow the applicant to reconfigure the lot lines of 46 existing residential lots, to create 64 lots with reduced lot frontages and to recognize the use of a stormwater management block. AUTHORED BY: APPROVED BY: Original Signed By: "Paul Michiels" Paul Michiels Planner PM/pm September 181h, 2002 "James Hill" James Hill, MCIP, RPP Manager of Community & Strategic Planning PUBLIC NOTICE pursuant to Section 34f 121 of the Planning Act R.S.O. 1990 as amended APPLICATION FOR ZONE CHANGE in the TOWN OF TILLSONBURG 200 Broadway, 2nd Flr., Tillsonburg, ON N4G 5A7 Telephone: (519)842-6428 DATE: September 3, 2002 FILE: ZON 7-293; Annette L. Palmer/Marjorie E. Chomos Purpose and Effect of the Proposed Zoning By -Law Amendment The Council of the Town of Tillsonburg is considering an application for Zone Change to rezone the subject property from `Local Commercial Zone (C3)' to Special `Residential Second Density (R2-Special) to permit a third residential unit by converting a vacant store into a residential unit. The subject property is located on the east side of Tillson Avenue between Pearl Street and Joseph Street, being Lot 320, Plan 500, in the Town of Tillsonburg, municipally known as 178 Tillson Avenue. Public Meeting The Council of the Town of Tillsonburg will hold a public meeting to consider the proposed zoning by-law amendment on: Date: Monday, September 23, 2002 Time: 7:00 p.m. Place: Town Council Chambers, 200 Broadway, 2nd Floor Town Centre Mall, Tillsonburg Attached is a copy of the proposed plans. You are invited to attend the public meeting, and we would welcome your comments or suggestions either in writing or presented in person at the meeting. Other Planning Act Applications NONE Please be advised that Council may approve, modify or refuse the request6d zone change at the meeting. If you do not attend or are not represented at the meeting, Council may proceed and may not advise you of any proposed modifications. If a by-law is approved, notice of passing of the by- law will be mailed or published in a local newspaper. If a person or public body that files an appeal of a decision of the Town of Tillsonburg in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Town of Tillsonburg before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. Additional information relating to the proposed zoning by-law amendment will be available for inspection between 8:30-12:00 am and 1:00-4:30 pm, Monday to Friday, at the County of Oxford Community and Strategic Planning Office, Woodstock. If you have any questions regarding the above -noted application, please contact Paul Michiels, Planner, ext. 338, of the Community and Strategic Planning Office Yours truly, ah- /P /db es Hill, MCIP, RPP Manager of Community and Strategic Planning County of Oxford Community and Strategic Planning Office 415 Hunter Street, Court House P.O. Box 397, Woodstock, On N4S 7Y3 Telephone: 519-539-9800; Fax 519-537-5513 0 rnC�T S�F A SEP H ST RLE� �0 42 �U u Plate 1 - Existing Zoning (ZON 7-293) NOTE: THIS IS NOT A PLAN OF SURVEY TJLSONBURG-HILL LEGEND _ Zoning Line Municipal Limits ®I ® � numvauuc ®....T. UwO PEUTFD ixiOPM 9TFM CE CREATED ON: 01A 062W2 YAA • coMcuc„s � OUR FILE: COUNTY OF OXFORD OFFICE OF COMMUNITY AND STRATEGIC PLANNING P.O. Box 397, Court House, Woodstock ON N4S 7Y3 ZON 7-293 APPLICATION FOR ZONE CHANGE To: The Mayor and Members of Tillsonburg Town Council OWNERS: Annette Louise Palmer & Margerie Ellen Chomos, 54 Rolph Street, Tillsonburg ON N4G 3Y1 LOCATION: Lot 320, Plan 500, Town of Tillsonburg Phone: (519) 539-9800 Fax: (519) 537-3024 REPORT No.: 2002-195 MEETING DATE: September 23rd, 2002 APPLICANT: James Palmer, 54 Rolph Street, Tillsonburg ON, N4G 3Y1 east side of Tillson Avenue (County Road #53) between Pearl Street and Joseph Street, municipally know as 178 Tillson Avenue. COUNTY OF OXFORD OFFICIAL PLAN: Schedule 7-1" Town of Tillsonburg Residential Land Use Plan Schedule 74' Town of Tillsonburg Low Density Residential Residential Density Plan TOWN OF TILLSONBURG ZONING BY-LAw No. 1994: Existing Zoning: `Local Commercial (C3)' Requested Zoning: Special `Residential Second Density (R2-Special)' P.O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county.oxford.on.ca File No. ZON 7-293 APPLICATION REVIEW: (a) Proposal Page 2 Report No. 2002-195 An application for zone change has been submitted to the Town of Tillsonburg to permit the conversion of a 56.9 m (612.5 ft2) vacant commercial unit, located in the front portion of an existing building containing two residential units, into a third dwelling unit. The applicant is not proposing any external renovations or additions to create the third dwelling unit. The subject property also contains an attached garage and a shed. The subject property has a frontage of 20 m (66 ft.) on Tillson Ave. and a depth of 50.6 m (166 ft.) for a total lot area of 1,018.6 m2 (10,956 ft). According to the application, the existing buildings cover approximately 32.4% of the total lot area. Plate 1, Existing Zoning, is an aerial photograph of the subject property, showing the location of the property in relation to surrounding properties, as well as the existing zoning in the immediate vicinity. Lands to the north and east of the subject property consist of low density residential development, local commercial directly to the south, and a mix of residential and industrial uses to the west, across Tillson Avenue. As well, the rear of the subject property abuts an alley, which is used as a secondary vehicular access. Plate 2, Applicant's Sketch, shows the dimensions of the subject property, as well as the location and dimensions of the existing buildings and driveways. (b) Official Plan The subject property is located within the `Low Density Residential' designation on the Residential Density Plan for the Town of Tillsonburg in the County Official Plan. The Official Plan states that Low Density Residential areas will accommodate a variety of low rise, low density housing forms including single -detached, semi-detached, duplex, converted dwellings, quadroplexes, townhouses and low density cluster development. It also states that there will be a mixing and integration of different forms of housing to achieve a low overall density of uses. However, the Official Plan states that the full range of housing will not be permitted in every individual neighbourhood or development and Town Council may chose to restrict the range of uses permitted in a particular location through the zoning by-law. The Official Plan states that Town Council may permit the conversion of dwellings for up to four dwelling units per building subject to the following criteria: • The area is characterized by a mixture of residential dwelling types, including detached, semi-detached, townhouse and existing converted dwellings; • The area is within walking distance of the Central Area; • Lot sizes are generally sufficient to accommodate the required off-street parking without detracting from the visual character of the area; • Existing dwelling units satisfy the dwelling size requirements in the Zoning By -Law to accommodate the creation of additional dwellings units; A v -4 r sus M2 ir Plate 1 - Existing Zoning Annette Palmer, 178 Tillson Ave. (Tillsonburg) Application ZON 7-293 NOTE: THIS IS NOT A PLAN OF SURVEY TILLSONBURG - MICHIELS LEGEND Zoning Line Municipal LimitsT -Subject Property z i ANn RF1 ATFM INFO..ATICN IYITI. .... TI of 1..RD CREATED ON; 19-SEP-ZWZ .o r 'r 9,OT i 0- File No. ZON 7-293 Page 3 Report No. 2002-195 These policies also state that the zoning By -Law may limit the number of converted dwelling units, specify size of the units and the extent of structural additions or changes that may be permitted. As well, the plan states that such developments may be subject to site plan control. In this case, the subject property is located within a pocket of `Local Commercial (C3)' zoning on the northeast corner of Tillson Ave and Pearl Street, the two C3 properties immediately to the south are currently developed for a duplex and a single detached dwelling. A mix of industrial and commercial uses are located to the west across Tillson Ave. The residential area surrounding the subject property to the north and east is zoned `Residential Type Two (R2)' in the Town's Zoning By -Law which permits single detached, semi-detached, duplex and two unit converted dwellings. Our recent site inspection indicates that the predominant residential dwelling type on the east side of Tillson Avenue is single detached. The conversion of the commercial unit into a residential unit would essentially result in the creation of a triplex type dwelling, as the three units will be located side by side. The subject property is located less than one kilometre from the Central commercial area of the Town and the lot would appear to comply with the Zoning By - Law provisions pertaining to a converted dwelling, with the exception of parking area location, landscaped open space and dwelling unit area for the proposed dwelling unit. The Zoning By -Law requires a minimum of 83 m2 (893.4 ft2) dwelling unit area and the proposed third dwelling unit would only be 57 m2 (613.6 ft2) in this case. The County Official Plan also contains policies pertaining to the conversion of non-residential buildings to residential use, which includes design criteria to ensure adequate off-street parking and outdoor amenity areas are provided and that there is landscaping, privacy screening or other appropriate measures incorporated into the development to provide an adequate buffer to minimize impacts and to maintain the low density character of the surrounding residential area and to minimize traffic impacts on local streets. In this case, it is the opinion of our office that the proposed residential conversion is generally in keeping with the locational requirements for a three unit converted dwelling in the low density designation, given its former use, frontage on an arterial road and mix of uses in the surrounding area. However, a more detailed site plan and interior layout would be required to confirm that the required landscaped open space and off-street parking can be adequately accommodated on the property and to address issues related to buffering from adjacent residential uses, provision of amenity areas and dwelling unit area for the new residential unit. (c) Zoning By -Law The subject property is zoned "Local Commercial (C3)" in the Tillsonburg Zoning By -Law, which permits a range of convenience commercial uses and a dwelling unit in the upper portion of a non-residential use. The Zoning recognized the former commercial use of the front portion of the existing building on the property. According to the information submitted by the applicant, the existing building and the two existing File No. ZON 7-293 Page 4 Report No. 2002-195 dwelling units predate the zoning By -Law and would, therefore, be considered legal non -conforming with respect to the zoning By -Law requirements. The applicant has requested a special 'Residential Second Density (R2-Special)' Zone to recognize the two existing dwelling units in the building and to permit the conversion of the front 57 m2 (613.6 ft2) portion of the building into a third dwelling unit. The standard R2 Zoning permits a single -detached dwelling, semi-detached, duplex or two unit converted dwelling. The applicant has requested a site specific R2- Special zoning for this property in order to permit the three dwelling units where the standard R2 Zone only permits two. In addition, the R2-Special zoning would be required to recognize the deficient front yard setback of the existing building, which is 2.6 m (8.5 ft) instead the required 7.5 m (24.6 ft) and the fact that the floor area for the proposed dwelling unit will be 57 m2 (613.6 ft2) instead of the minimum of 83 m2 (893.4 ft2) required for a converted dwelling unit in the R2 zone. However, it should be noted that the minimum gross floor area for an accessory apartment in the current C3 zoning on the property is only 46.5 m2 (500.5 ft). As well, information provided by the Town's Chief Building Official indicates that the size of the proposed dwelling unit could comply the building code requirements depending on the number of rooms being proposed. Based on our review of the application and a recent site inspection, the property may be deficient in landscaped open space and parking area location. The Town's Zoning By -Law requires all parking areas, except for driveways, to be located in the rear yard for residential uses containing 3 or more dwelling units. In this case, an existing paved driveway runs along the south side of the building. It is currently blocked by a fence and, therefore, does not serve as a shared driveway for the property. If the building is converted to contain a third dwelling unit, all vehicles would be required to park in the rear yard, rather than in any portion of the existing paved driveway. In this case, the rear of the property abuts an alley which would provide vehicular access to the rear parking area without the need for the existing driveway. With respect to landscaped open space, the northerly interior side yard and a portion of the rear yard is currently grassed. The applicant has indicated that the percentage landscaped open space on the property is 37%, however, our estimate indicates closer to 30% which is the minimum required for a converted dwelling in an R2 zone. It should be noted that the applicant could consider converting the front portion of the existing driveway to additional landscaped open space and amenity area, if the required parking area is relocated to the rear of the property. In summary, it is the opinion of our office that the requested R2-Special zone could be considered, provided that the applicant submits a detailed site plan to confirm that the required landscaped open space and off-street parking can be adequately accommodated on the property and to address issues related to buffering from adjacent residential uses, location of amenity areas and dwelling unit area for the new residential unit. (d) Agency Review File No. ZON 7-293 Page 5 Report No. 2002-195 The application for zone change has been reviewed by a number of public agencies. The responding agencies, consisting of the Town's Manager of Engineering, and the Long Point Region Conservation Authority, have indicated that they have no objections to or comments with the application. (e) Planning Review The application for zone change has been submitted to permit the conversion of a 56.9 m2 (612.5 ft2) vacant commercial unit, located in the front portion of an existing building containing two residential units, into a third dwelling unit. Based on our review of the application, the proposed residential conversion would be in general keeping with the locational requirements for a three unit converted dwelling in the low density designation, given its former use, frontage on an arterial road and mix of uses in the surrounding area. The applicant has requested a Special `Residential Second Density (R2-Special)' zone to allow for the proposed conversion and to recognize the deficiencies in the required front yard setback and minimum dwelling unit area in the standard R2 zone. A more detailed site plan and interior layout is required to confirm that the required landscaped open space and off-street parking can be adequately accommodated on the property and to address issues related to buffering from adjacent residential uses, provision of amenity areas and dwelling unit area for the new residential unit. No objections or concerns were received as a result of agency circulation. In summary, it is the opinion of our office that the application be approved `in principal' until a detailed site plan is approved for the subject property to address the identified site design issues RECOMMENDATION: It is recommended that the Council of the Town of Tillsonburg approve 'in principal' the zoning by-law amendment application of Annette Louise Palmer and Majorie Ellen Chamos., whereby lands located at Lot 320, Plan 500, in the Town of Tillsonburg, are zoned from `Local Commercial (C3)' to Special `Residential Second Density (R2- Special)' to permit the conversion of a commercial unit in an existing building to a residential dwelling unit. Original Signed By: "Paul Michiels" "James Hill" Paul Michiels James Hill, MCIP, RPP Planner Manager of Community and Strategic Planning PM/pm September 18`h, 2002 SUBMISSION Review Access: • Public C Private Committee: Open Council Presenter's Name: Author: Cynthia Hildebrand Presenter's Email: Author's Email: Cynthia Hildebrand/Tillsonburg Request: Subject: Community Services 2nd Quarter Report Cc: Details: Community Services 2nd Quarter 2002 2002 Cemetery April May June.( 200 Museum Tourism April May June. R 2002 Community Centre April May June 2002 Library Quarterly Report April May Jurn 91 9 Airport Quarterly Report, June 30th, 2002 Aud_Apr-June_2002.xl History Tuesday September 17 2002 09:09 PM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Monday September 23, 2002" Page 1 of 8 IgSTilbonftrg REPORT Town of Tillsonburg DATE: September 16, 2002 TO: David Morris, C.A.O. FROM: Cynthia Hildebrand RE: Quarterly Report as at June 30, 2002 — Community Services PURPOSE The purpose of this report is to update Council on the progress and activities of the Community Services Department for the period ended June 30, 2002. BACKGROUND This report consists of an overview of the activities and progress towards set objectives of the Community Services Department. COMMUNITY SERVICES OVERVIEW The second quarter of the year heralds spring and summer, and in this Department the focus moves to planting and grounds improvements in our Parks, Cemetery, National Historic Site, Airport, Community Centre and Sports Fields. Council established the Building Committee for the Superbuild Project. The committee advertised for submissions of interest by architects and subsequently short-listed and interviewed perspective firms for the project. Stafford and Haensli of Mississauga was selected and recommended by the Committee to Council. This recommendation was adopted by Council in June. Numerous meetings involving staff from the Airport, the Museum and Community Centre were held with representatives from the Scale Aircraft World Championship Committee for the July 2002 event. C.A. Hildebrand 9/20/2002 Page 2 of 8 The Canada Day Committee submitted a federal grant application and this committee increased meetings in preparation for annual celebrations. Staff worked co-operatively with the event organizers for Relay for Life and participated in meetings and field trips with the Otter Valley Utility Corridor Trail Board of Management. CLASS training for the E-Connect and IVR Systems at the Community Centre was held for two separate one -week sessions in this quarter. This training was intensive and required a significant time commitment from staff to collect and document required information. AIRPORT The second grass runway was opened this spring, which was received favorably by the Iocal users of the Airport. The runway extension capital project was completed with the crack repairs slated for the summer months. The Airport Manager was able to secure workfare assistance to paint the inside of the terminal building in preparation of the SWAC event. The Airshow Committee generously donated $1,000.00 towards the purchase of a new floor material to replace the existing carpet, which was in very poor shape. The building and grounds have all received considerable attention in an effort to make a favorable impression on the expected guests in July. MUSEUM The second quarter of the year saw a slight decrease in attendance over the same period last year, but overall, the first half of the year, has seen an increase of over 300 visitors. It is hoped that this trend will continue into the next half of the year when we usually experience our greatest attendance numbers over the Christmas season. During the second quarter of the year, the museum hosted one of its major fundraisers, a Monte Carlo evening resulting in 35 % of this year's ($7896) commitment to fundraising achieved with one fundraiser. A Victorian Tea hosted on May 241h added an additional $252. The other major fundraiser for the year, the sale of Trip -of -the -Month tickets, which is a joint fundraiser with the Rotary Club, was completed but revenue from this event will not be reflected until the next quarter with over $10,000 raised. There will be no problem meeting this year's target in fundraising. Museum staff have been busy completing Tourism related tasks as assigned and are gearing up for another busy tourist season. A great deal of staff time has been devoted to planning related to the Town's involvement at the Scale Aircraft World Championships to be held out at the Municipal Airport in July. This 10-day event will see the museum provide a Town Tourism/ Hospitality booth, compile gift baskets for the judges, prepare C.A. Hildebrand 9/20/2002 Page 3 of 8 registration packages for the participants and organize and host the Mayor's Welcome Reception on the lawn of Annandale. At this time, chimney repairs identified in the 2002 capital budget have not been initiated due to the inability to engage an appropriate masonry contractor. An unexpected resurfacing of the flat roof on the addition has resulted in the replacement of the carpeting in the addition being put on hold at this time. Many positive comments are received by the visiting public on a daily basis. The comment most frequently made is how amazed they are to find a building the grandeur of Annandale House in such a small community and the fact that it has been beautifully restored and is immaculately maintained is most impressive. They feel Tillsonburg must be very proud to have saved and restored the house and made it available to the public year round. They also suggest we should promote our site better and that we are a hidden treasure. TOURISM Museum staff have been busy completing Tourism related tasks as assigned and are gearing up for another busy tourist season. A great deal of staff time has been devoted to planning related to the Town's involvement at the Scale Aircraft World Championships to be held out at the Municipal Airport in July. This 10-day event will see the museum provide a Town Tourism/ Hospitality booth, compile gift baskets for the judges, prepare registration packages for the participants and organize and host the Mayor's Welcome Reception on the lawn of Annandale. This event has also had implications on finances, as various costs related to promotion of this event have been allocated to the Tourism budget. (Ie) Cost of a banner across Broadway, cost of a tent for the Tourism booth and mileage for summer staff attending the booth) Tourist Information literature is available at Annandale National Historic Site, the Station Arts Centre and the Tillsonburg Public Library. An updated database that includes tourist information contacts, a list of annual events, accommodations, restaurants, churches, recreational facilities and general services (grocery stores, gas stations, other services, i.e.) hospital, etc. for the Town of Tillsonburg and the surrounding communities has been compiled and this data base is shared with the Library, the Community Centre, the Station Arts Centre and Customer Service. To date the museum has serviced 341 tourism -related requests; the majority of these were in- person requests, although many phone request and email request were documented as well. C.A. Hildebrand 9/20/2002 Page 4 of 8 LIBRARY After many months of decline, circulation seems to have stabilized and actually increased slightly, compared to last year. In the 2nd quarter of 2001, circulation was 23,857, compared to the second quarter of 2002, which totaled 25,149 (a 5% increase) Internet usage, after some leveling off in demand, has surprisingly begun to increase again. We expect heavy Internet demand during the upcoming model airplane competition. The purchase of two computers in the 2nd quarter has helped us meet this demand. (Funding for these computers was covered by a federal grant which fortunately became available this spring.) Persons unknown stole the top half of the lion statue, with the remainder removed by the Works Department. (Their quick work in this respect was appreciated.) Consultation with the Horticultural Society should lead to an appropriate redesign of this area of the front of the Library. Co-operation with Oxford and Woodstock Libraries: Co-operation among the libraries in Oxford County continues, with most of our co-operation extended to the County library itself, through the continuance of the county book deposit in our library The capital project involving the updating of the counter, carpet replacement and painting was completed. This project has resulted in a major facelift and has received numerous compliments from the Public. In the fall new comfortable reading chairs will added to encourage people to sit and read. CEMETERY Cemetery Operations was transferred to the community services department in mid January. Since this time the department has been working diligently to coordinate resources between parks services and cemetery operations. To date parks and cemetery operations has shared resources both equipment and staff to accommodate peak periods in operations. Concentration during the second quarter has been primarily on operation basis. Allocation of staffing resources has allowed for increased service for the cemetery for preparation of special days such as Mother's and Father's day as well as assistance during peak growing season. In the third and fourth quarter, time will be spent on reviewing administration portion of the operation to ensure a smooth transition from past practices and to address service levels that we believe can be strengthened. The third and fourth quarter will be spent reviewing administration of the cemetery services and budget preparation for 2003. Review of other municipally owned/operated cemeteries will also be conducted to see how our operation compares to others and investigate possible improvements to our operation. Review of current performance measurements will also be reviewed and additional measurements will be considered for the 2003 business plan. C.A. Hildebrand 9/20/2002 Page 5 of 8 COMMUNITY CENTRE FACILITIES Year round ice operation in community arena limits opportunities to do general maintenance as well as inspection of sand and refrigeration lines. The ice has been in place for the past 5 years and due to be removed for this inspection and maintenance work. Although the Superbuild project has been announced, time lines are still unknown ice conditions warrant immediate work. The maintenance and inspection went ahead as scheduled. Condition of the sub -surface was found to be better than anticipated. Removal of the top layer of sand and residue from the ice paint from previous years and replacement of new sand topping the surface addressed the problem of ice not freezing in certain areas of the slab. While the top layer of sand was out an opportunity to inspect the refrigeration lines in the floor for leaks, wear and deterioration was completed with ease. Minor repairs were required to the board system were also completed and were made easily with the ice removed. Work was also completed on the some of the mechanical components of the system including replacement of the brine pumps for both north and south pad due to badly worn bearing and shafts, reconditioning of the brine, belt replacement, inspection of condenser unit etc as part of our regular preventative maintenance program to bridge us until more intensive upgrades can be addressed under the Superbuild project. The arena warehouse walls, player's benches, and bleacher were given a coat of paint to freshen the place up as well as the annual cleaning and painting of the change room areas The Water Park, due for a fresh new look for 2002, included a new spray feature (rainbow) to add to the family fun atmosphere that the park was designed to provides. As part of this new feature a new pump to supply the water to the new feature and the existing one was required. Removal of concrete from the pool basin was required to accommodate the new water lines to feed the features. Minimal piping modifications were required within the building. A couple of small sections of the pool wall showed signs of deterioration and were repaired and repainted to match the existing concrete walls and basin at the same time as the new feature was added. Tile repairs around the pool were completed. It is anticipated that with the deterioration of these tiles over the past couple of season they will require replacement next year. Our current canteen/concession building has been outgrown over the past couple of years so to better serve our customers and to increase revenue potential for sales, accommodate C.A. Hildebrand 9/20/2002 Page 6 of 8 sufficient storage for stock etc the old canteen building was removed and an addition to the existing change house was added. This new concession facility provides adequate space for service and storage of required stock and has been made accessible for wheel chairs. Upgrades and replacement plumbing was completed in the change room areas and a water/ sewer line installed to service the new canteen/concession building. Regular maintenance was completed on the slide with additional work to meet TSSA standards including painting and repair work to the concrete slide footings and painting of all structural slide support flanges. ' I10TI MUT-M Second Quarter Attendance Report April, May, June Squash/Tennis Aquatics Youth Health Club Fitness Water Park TOTAL ATTENDANCE 1998 1999 2000 2001 1,031 2,119 1,572 1,046 19,321 17,133 19,749 16,178 5,540 3,770 3,554 4,310 9,526 9,346 9,548 7 861 996 11740 897 2,724 36279 33364 6,163 32364 Increase attendance in Presch(501 Karate, Dance Classes and After School Supervision Decrease in attendance due to 2002 PAYG Tennis 839 17,509 '4,921 6,608 Increase in Public 949 Swimming, Advanced 3,157 Aquatic Program, Synchro ii uQz and Moms, Pops & Tots Decrease In PAYG Health Club C.A. Hildebrand 9/20/2002 Page 7 of 8 Karate numbers increased with demand for additional classes to be offered for the 4years to 7-year age group. Tiny Tigers was added to the Karate Program. Attendance 2nd quarter 2002- 299....... 2001- 196 Increase in attendance for public swimming and mom, pops & tots is attributed to the Preschool Playtime Swim and Lane Swim added to the Indoor Pool Schedule in the mornings. Public Swim attendance 2nd quarter (includes adult, preschool, family and teen swims) 2002 — 4,125...... 2001— 2,591 Health Club attendance was lower in the 2nd quarter. With men's and ladies ball leagues starting up, golf season underway we experience competition with the outdoor activities of the spring season. We historically see a decline in numbers during this time period. Tennis participation was lower this spring with a cold and wet start to the tennis season. Glendale High School did run a Tennis Unit for Phsy Ed classes in May. Program Highlights 2nd Annual Tillsonburg Synchro Meet 130 competitors from Bracebridge, Chatham, New Market, London, Toronto and Huntsville attended our meet on May 1 l th. The Tillsonburg Synchers placed 1 st in Team Routines in the 11 & under, 12 — 14 Division and 15 & over and our 12 — 14 years Duet placed I st. Tillsonburg Synchers Watershow- June 23rd Proceeds of $320.00 from this event were donated to World Youth Day. The Tillsonburg Senior Spitfires a dedicated group of Aqua Fit Ladies performed a synchro routine to a crowd of 150. High Five Workshop The Centre hosted a one -day workshop on "Principles of Healthy Child Development" April 27th. This is a recognized course through Parks and Recreation Ontario designed for those working directly with children. 21 participants from Tillsonburg and area attended. C.A. Hildebrand 9/20/2002 Page 8 of 8 Year to Date Revenue Comaarisons- 2002 2001 Course Revenue Aquatics $ 63,887 $52,555 Youth $58,623 $38,844 School Lessons $8,365 $4,640 Memberships Health Club $541,525 $49,663 Aquatics $15,400 $41,735 Squash $4,752 $3,751 Halls & $33,420 $16,397 Meeting Rooms Point of Sale Revenue Admissions Indoor Pool $18,411 $17,418 Health Club $3,254 $5,561 Squash $5,725 $5,765 Concessions $55,882 $46,746 Public Skating $2,513 $1,954 'Class Facility Booking implemented in April 2001 —2001 Revenue reflects April sales only. Staff Training - With the summer season upon us staff training and recertification courses are offered to all part-time and full- time staff. This will ensure all new and returning program and aquatic staff have current required provincial qualifications. Courses completed in June were WHIMS, CPR, First Aid, Advanced Aquatic Recertification in Instructors and National Lifeguard. RECOMMENDATION For Council to consider the following resolution: "That the Quarterly Report from the Director of Community Services for the Period Ended June 30, 2002 be received for information" Respectfully Submitted, Cynthia Hildebrand Director Community Services C.A. Hildebrand 9/20/2002 REPORT Town of Tillsonburg DATE: August 1, 2002 TO: Cynthia Hildebrand, Director of Community Services NO: FROM: Larry Fisher, Facilities and Parks Manager RE: Second Quarter Final Report for the year 2002 — Cemetery PURPOSE To provide details on cemetery operations for the second quarter, period ending June 30, 2002. BACKGROUND Cemetery Operations was transferred to the community services department in mid January. Since this time the department has been working diligently to coordinate resources between parks services and cemetery operations. To date parks and cemetery operations has shared resources both equipment and staff to accommodate peak periods in operations. Concentration during the second quarter has been primarily on operation basis. Allocation of staffing resources has allowed for increased service for the cemetery for preparation of special days such as Mother's and Father's day as well as assistance during peak growing season. In the third and fourth quarter, time will be spent on reviewing administration portion of the operation to ensure a smooth transition from past practices and to address service levels that we believe can be strengthened. Second Quarter Report - 2 - For the Period Ending June 30, 2002 Performance Measure Note previous years data is year end as quarterly information was not available. Measures — Cemetery 1999 2000 2001 2002 YTD Output Measures — quantity No. of acres of Cemetery No. of Monuments No. of km of roads No. of plots No. of staff supervised (includes part-time) Buildings Maintained (sq. m.) No. of Plot sales No. of Columbarium sales No. of Interment's 40 40 40 40 4,097 41097 41,097 4097 8 8 8 8 153,921 153,921 15,921 15921 4 4 4 4 6-379m2 6-379m2 6-379m2 6-379m2 N/A N/A 46 33 N/A N/A 6 3 139 123 127 59 Efficiency Measures (Cost per Unit) 1999 2000 2001 2002 Cost per Plot $N/A $2.76 $7.18 $3.12* Effectiveness/Customer Service 1999 2000 2001 Measures No. of Complaints about the grounds 0 0 0 0 maintenance * cost per plot to date 2 Second Quarter Report - 3 - • For the Period Ending June 30, 2002 Current Directions The following is a brief summary of the work that has been completed at the Tillsonburg Cemetery for the year 2002. Regular maintenance activities include but are not limited to: Maintenance Activities - Cemetery In Progress Completion Month Tree maintenance Grounds maintenance Horticultural maintenance Plot and Monument maintenance Columbarium maintenance Operational Review (Grass Cutting) Installation of new waterlines Financial Analysis - Cemetery Job Name Cemetery - Miscellaneous Cemetery -Building Maintenance Cemetery - Internment Maint. Cemetery - Plot Leveling Cemetery - Memorial Repairs Cemetery - Foundation Maint. Cemetery - Waterline Maint. Cemetery-Monument/Columbarium Cemetery - Landscaping Cemetery - Grass Cutting Cemetery - Leaf Removal Cemetery - Trees Cemetery- Road Maintenance Cemetery - Debris & Litter Cemetery - Grounds Maintenance Cemetery - Snow Removal Columbarium New Road Paving Re -roof Utility Shed Office Renovations 15% 60% 75% 60% 0% 75% 100% April 2002 Budget Year To Date Variance 41,080 (8,193) 49,273 8,145 8,991 (846) 10,200 10,711 (511) 2,900 12486 11,414 1,650 - 1,650 7,000 5,610 1,390 1,000 526 474 4,620 690 3,930 1,700 32 1,668 10,400 7,408 2,992 850 - 850 I2,000 192 11,808 2,600 383 2,217 1,350 1,826 (476) 13,100 21,715 (8,615) 2,500 1,341 1,159 7,500 - 7,500 5,000 - 5,000 5,000 - 5,000 138,595 52,717 85,878 Note: Financial information for equipment cost has not been included in the above financial analysis. This information will be available in the next quarter. 3 Second Quarter Report - 4 - For the Period Ending June 30, 2002 SUMMARY The second quarter has been busy. Staff has been working towards addressing service levels and efforts have shown good results. Transition from operation to community services has been on going during the second quarter. Effort during this time has been in ensuring parks services and cemetery operation resources are better utilized for both services. The third and fourth quarter will be spent reviewing administration of the cemetery services and budget preparation for 2003. Review of other municipally owned/operated cemeteries will also be conducted to see how our operation compares to others and investigate possible improvements to our operation. Review of current performance measurements will also be reviewed and additional measurements will be considered for the 2003 business plan. The establishment of the Cemetery Advisory Committee will also be addressed in the third and fourth quarter. Respectfully Submitted, Larry Fisher Facilities and Parks Manager 4 409100MOLTII -am b4lovlw obul REPORT Town of Tillsonburg DATE: July 22, 2002 TO: Cynthia Hildebrand FROM: Rita Corner RE: Quarterly Report as at June 30, 2002 — Annandale National Historic Site PURPOSE To provide a quarterly report for the period ending June 30, 2002. BACKGROUND 1) Performance Measures: Measure 2001 2002 2nd Half 2nd Half Output Measures — quantity General Attendance 2142 2482 Volunteers 105 105 Volunteer Hours 450 489 Staff Volunteer/Overtime hours (2 staff) 352 262 Artifact Donations 71 50 Fundraised Dollars - Individuals $148 $781 - Special Events $15,258 $8440 Trust Fund Donations $11,000 $1,544 Shares (ExxonMobil 116 shares) N/A $4790 US a) The second quarter of the year saw a slight decrease in attendance over the same period last year, but overall, the first half of the year, has seen an increase of over 300 visitors. It is hoped that this trend will continue into the next half of the year when we usually experience our greatest attendance numbers over the Christmas season. b) During the second quarter of the year, the museum hosted one of its major fundraisers, a Monte Carlo evening resulting in 35 % of this year's ($7896) commitment to fundraising achieved with one fundraiser. A Victorian Tea hosted on May 24`h added an additional $252. The other major fundraiser for the year, the sale of Trip -of -the -Month tickets, which is a joint fundraiser with the Rotary Club was completed but revenue from this event will not be reflected until the next quarter with over $10,000 raised. There will be no problem meeting this year's target in fundraising. c) The commitment of volunteers is essential to the museum's ability to complete its full schedule of activities, especially in the areas of fundraising and tour guiding. Fortunately, we have been able to continually replenish our volunteer base and maintain over 100 volunteers at all times. Each year these volunteers are recognized during Volunteer Week in April by museum staff and the Province with Certificates of Appreciation and this year over 60 of our volunteers attending Volunteer Nite. d) Monetary donations to the regular operation and to the Trust Funds are doing well considering these are very subjective areas and there is no guarantee that donations will be forthcoming from one year to the next. e) Otherwise all other performance measures are on target for the year. 2) Current Directions: 2002 objectives: Museum staff have been busy completing Tourism related tasks as assigned and are gearing up for another busy tourist season. A great deal of staff time has been devoted to planning related to the Town's involvement at the Scale Aircraft World Championships to be held out at the Municipal Airport in July. This 10-day event will see the museum provide a Town Tourism/ Hospitality booth, compile gift baskets for the judges, prepare registration packages for the participants and organize and host the Mayor's Welcome Reception on the lawn of Annandale. Five summer students have been employed through various grants both for the museum and tourism and are busy completing assigned tasks related to these areas. One summer student project is the development and management of the children's summer program at the museum. This year the program has been extended by popular demand to include an additional afternoon for an older age group and should increase our attendance numbers for the months of July and August. Effectiveness/Customer Service Measures 1998 1999 2000 2001 2002 School Program Evaluations 55 81 42 74 3 Letters of Appreciation 28 36 32 25 8 Number of Complaints 8 10 9 I0 3 Ratio of visitors to population 70% 62% 63% 59% N/A Number of awards and recognitions 6 5 4 2 N/A Media coverage (publications, articles, TV) 30 30 46 58 32 (free and unsolicited) Most complaints are related to poor directional signage. The public has difficulty in locating our facility once they come in off the major highways where we are noted by the TOD's signs. More in town directional signage is required. Many positive comments are received by the visiting public on a daily basis. The comment most frequently made is how amazed they are to find a building the grandeur of Annandale House in such a small community and the fact that it has been beautifully restored and is immaculately maintained is most impressive. They feel Tillsonburg must be very proud to have saved and restored the house and made it available to the public year round. They also suggest we should promote our site better and that we are a hidden treasure. 3) Key Goals/Objectives of Program by Year 2002 Goals/Objectives Additional Costs Completion (Savings) if Update Applicable Increase staff $29, 000 deferred Increase public programming ($2278) Partially initiated Initiate new Donor Patron Program ($5000) deferred Acquire Collections Management Software Program with computer hardware $2000 P Quarter Complete permanent Exhibits Ongoing Expand Research/Library Services $4000 deferred Increase Image Profile Ongoing Develop Gift Shop & Tea Room In Office Building $38,000 Deferred indefinitely FINANCIAL ANALYSIS Job Name Budget Year To Date Variance Museum - Miscellaneous Museum - Exhibits & Artifacts Museum - Building Maintenance Repairs to all 4 Chimneys Replace Carpet in Addition 89,739 1,000 36,356 4,000 20,000 1519095 59,113 977 20,396 - - 80,486 30,626 23 15,960 4,000 20,000 709,609 At this time, chimney repairs have not been initiated due to the inability to engage an appropriate masonry contractor. An unexpected resurfacing of the flat roof on the addition has resulted in the replacement of the carpeting in the addition being put on hold at this time. TOURISM Museum staff is responsible for various tourism initiatives for the Town of Tillsonburg. Initiatives include both the marketing and promotion of the town, as well as, the provision of tourist information services. This year, a major project is the provision of Tourism Services at the Municipal Airport throughout the World Scale Aircraft Championships scheduled for July 12 to the 215`. Initiatives for this event will include hospitality venues, like a Mayor's Reception for participants, etc. This event has also had implications on finances, as various costs related to promotion of this event has been allocated to the Tourism budget. (ie)Cost of a banner across Broadway, cost of a tent for the Tourism booth and mileage for summer staff attending the booth) Marketing and Promotional initiatives completed as of June 30th, 2002: 1. Advertising in the following publications: (paid and free) - Sentinel Review — Points of Interest publication, Lake Erie Leisure Magazine Tillsonburg News Historical Edition, Summer Edition of Visitor Magazine 2. Membership in Travelinx 3. A variety of free listings on web -sites promoting tourism in Ontario. Tourist Information Services: Tourist Information literature is available at Annandale National Historic Site, the Station Arts Centre and the Tillsonburg Public Library. An updated database that includes tourist information contacts, a list of annual events, accommodations, restaurants, churches, recreational facilities and general services (grocery stores, gas stations, other services, i.e.) hospital, etc. for the Town of Tillsonburg and the surrounding communities has been compiled and this data base is shared with the Library, the Community Centre, the Station Arts Centre and Customer Service. To date the museum has serviced 341 tourism -related requests; the majority of these were in- person requests, although many phone request and email request were documented as well. Job Name Budget Year To Date Variance Tourism - Miscellaneous 201,713 18,404 2,309 Tourism - Building Maintenance - 84 (84) 20,713 181,488 2,225 *** Please note that approximately $1000 was spent on items related to the SAWC which had not been budgeted for the year 2002 and may result in Tourism ending the year in a small deficit although most expenditures for the year 2002 have been incurred at this time with the exception of the costs related to the summer student employment grant. RECOMMENDATION: That the contents from this report be brought forward to Council for information purposes. Respectfully Submitted, Rita Corner Curator - Annandale National Historic Site Quarterly Report - I - For period ending June 30`h,2002 ►. ! ; ! AlLe REPORT Town of Tillsonburg DATE: SEPTEMBER 5TH, 2002 TO: CYNTHIA HILDEBRAND NO: FROM: JANET MCCURDY & LARRY FISHER RE: Quarterly Report at June 301h, 2002 — Community Services — Program & Parks /Facilities Department PURPOSE To provide a quarterly report for the period ending June 301h, 2002 Performance Measures Program Attendance Second Quarter Attendance Report April, May, June Squash/Tennis Aquatics Youth Health Club Fitness Water Park TOTAL ATTENDANCE 1998 1999 2000 2001 2002 1,031 2,119 1,572 1,046 839 19,321 17,133 19,749 16,178 17,509 5,540 3,770 3,554 4,3Za 4,921� 9,526 9,346 9,548 6,608 861 996 1,74 897 949 2,724 3,157 36279 33364 36.163 32.364 33.983 Increase attendance in PreSchool, Karate, Dance Classes and After School Supervision Decrease in attendance due to PAYG Tennis Increase in Public Swimming, Advanced Aquatic Program, Synchro and Moms, Pops & Tots Decrease in PAYG Health Club 1 Quarterly Report - 2 - For period ending June 30",2002 Karate numbers increased with demand for additional classes to be offered for the 4years to 7 year age group.Tiny Tigers was added to the Karate Program. Attendance 2nd quarter 2002- 299....... 2001-196 Increase in attendance for public swimming and mom,pops & tots is attributed to the Preschool Playtime Swim and Lane Swim added to the Indoor Pool Schedule in the mornings. Public Swim attendance 2nd quarter (includes adult, preschool, family and teen swims) 2002 — 4,125 ...... 2001 2,591 Health Club attendance was lower in the 2nd quarter . With mens and ladies ball leagues starting up, golf season underway we experience competition with the outdoor activities of the spring season. We historically see a decline in numbers during this time period. Tennis participation was lower this spring with a cold and wet start to the tennis season. Glendale High School did run a Tennis Unit for Phsy Ed classes in May. Program Highlights 2nd Annual Tillsonburg Synchro Meet 130 competitors from Bracebridge,Chatham, NewMarket, London, Toronto and Huntsville attended our meet on May 111". The Tillsonburg Synchers placed 1" in Team Routines in the 11 & under,12 — 14 Division and 15 & over and our 12 — 14 years Duet placed 1" . Tillsonburg Synchers Watershow- June 23`d Quarterly Report - 3 - For period ending June 30'h,2002 Proceeds of $320.00 from this event was donated to World Youth Day. The Tillsonburg Senior Spitfires a dedicated group of Aqua Fit Ladies performed a synchro routine to a crowd of 150. High Five Workshop The Centre hosted a one day workshop on "Principles of Healthy Child Development" April 27th. This is a recognized course through Parks and Recreation Ontario designed for those working directly with children. 21 participants from Tillsonburg and area attended. Summer Student Grants -The following HRDC and Summer Job Services grants were received May 2002. The four 15 week positions started mid May and were filled by University Students.This is the tenth summer we have been successful in securing these employment grants which offers students career development opportunities. 1 — 15 weeks — Lake Lisgar Water Park Summer Supervisor 1 — 15 weeks — Youth Special Events Co-ordinator 1 —15 weeks — Sports Fields Turf Maintenance Assistant 3 — 8 weeks — Ground & Parks Maintenance Assistants 1 — 15 weeks — Assistant Youth Co-ordinator 2 — 10 weeks — Youth Camp Leaders 1 — 8 weeks — Part- time Kinder Camp Leader Anticipated contribution from Grants to subsidize part-time wages in the above areas is $10,508.00 IVR(Touch Tone Registration) & Web Registration Janet McCurdy, Lee Ann Thompson and Laurie Monk spent May and June training and developing our two new Registration services. With the anticipated launch date for August 2002 you will be able to register for programs, check course availability, learn about programs we have to offer, view account history, make payments and acquaint yourself with our facilities. Staff Training - With the summer season upon us staff training and recertification courses are offered to all part- time and full- time staff. This will ensure all new and returning program and aquatic staff have current required provincial qualifications. 3 Quarterly Report - 4 - For period ending June 301h,2002 Courses completed in June were WHIMS, CPR, First Aid, Advanced Aquatic Recertification in Instructors and National Lifeguard . Year to Date Revenue Comparisons- 2002 2001 Course Revenue Memberships Aquatics $ 63,887 $52,555 Youth $58,623 $38,844 School $8,365 $4,640 Lessons Health Club $54,525 $49,663 Aquatics $15,400 $4,735 Squash $4,752 $3,751 Halls & $33,420 $16,397 Meeting Rooms Point of Sale Revenue Admissions Indoor Pool $18,411 $17,418 Health Club $3,254 $5,561 Squash $5,725 $5,765 Concessions $55,882 $46,746 Public Skating $2,513 $1,954 4 Quarterly Report - 5 - For period ending June 30`h,2002 PLU Sales Report User ►thompson , Net Sales increased $ 7,847.27 from 2001 Date From: Tuesday, January 01, 2002 Date To: Monday, April 01, 2002 Terminal: Concession v This report consists of canteen items only and does not include vending machines. Net %Sales Item Name Net Sales Units Sold Candy - Misc. sweets 2273.69 4882 7.45% Chips 1 $922.20 1.060 3.20% Chocolate Bars $1,589.82 1,820 5.20% Bagels 1 $24.02 33 0.08% Cheeseburger $38.07 81 0.12% Coffee - Cafe Mocha $54.99 47 0.18% Coffee - Large $2,014.74 1,722 6.59% Coffee - Small $1,420.35 1,595 4.65% Dentyne Gum $289.23 311 0.94% Drink Box 1 $24.00 48 0.08% French Fries 1 $5,213.56 3,185 17.061/6 French Fries & Gravy $365.04 157 1.19% Gatorade Energy Bar $22.62 13 0.07% Gatorade 1 $1,200.80 790 3.93% Grilled Cheese Sand. $67.32 36 0.22% Hamburger $567.97 221 1.86% Hockey Tape $44.95 14 0.15% Hot Chocolate $2,400.33 2.697 7.86% Hotdog- .Jumbo $1,033.20 495 3.38% Milk 1 $176.28 195 0.57% Nachos & Cheese $1,315.08 563 4.30% Peameal Bacon Bun $74.80 40 0.24% Pogo $235.62 127 0.77% Pop - Bottles $1,548.42 1,182 5.07% Pop - Cans $1,721.73 1,979 5.63% Pop Com $502.20 540 1.64% Rolaids $2.61 3 0.01% Skate Laces- 108 $15.60 8 0.05% Slush Shocker $110.10 1,101 0.36% Slush $3,958.82 3,022 12.96% Soup Cup $28.00 40 0.090/6 Tea $208.56 264 0.68% Toast $1.86 2 0.01% Water $865.00 865 2.83% $30,665.30 42,296 French try sales increased in 2002. Net sales were $ 2,365.70 higher han 2001 and net sold increased by 1.060 br his period. A smaller ty was introduced last season and was well received. The use of fy boxes raper han plates provided better portion controls. Higher sales can also be allrbuled b Senior A Hockey games on Sat evenings Gabrade sales decreased slighty at he concession br 2002 with the addilon of Slushie drinks. Gabrade vending machines sales coninue lo excel. Hot dog sales were down in '02 br his period. Our holdog roller could not be repaired and a new one had to be ordered. Delivery look 6 weeks and fried weiners are not nearly as popular. Rolaids sales were down... his is always a good sign. Skrshie machines were added his year - a popular product wit a good proft margin. jartfdal es were up not only r' concessions, but also and vending. Currenloonsumer trend = no ur. Thus he new crystal dear Gabrade and sir .1 co. products. 5 Quarterly Report - 6 - For period ending June 30'h,2002 Quarterly Report - 7 - For period ending June 30"',2002 Capital Proiects 2Rd Quarter Community Arena Year round ice operation in community arena limits opportunities to do general maintenance as well as inspection of sand and refrigeration lines. The ice has been in place for the past 5 years and due to be removed for this inspection and maintenance work. Although the Superbuild project has been announced, time lines are still unknown ice conditions warrant immediate work. The maintenance and inspection went ahead as scheduled. Condition of the sub -surface was found to be better than anticipated. Removal of the top layer of sand and residue from the ice paint from previous years and replacement of new sand topping the surface addressed the problem of ice not freezing in certain areas of the slab. While the top layer of sand was out an opportunity to inspect the refrigeration lines in the floor for leaks, wear and deterioration was completed with ease. Minor repairs were required to the board system were also completed and were made easily with the ice removed. Work was also completed on the some of the mechanical components of the system including replacement of the brine pumps for both north and south pad due to badly worn bearing and shafts, reconditioning of the brine, belt replacement, inspection of condenser unit etc as part of our regular preventative maintenance program to bridge us until more intensive upgrades can be addressed under the Superbuild project. The arena warehouse walls, player's benches, and bleacher were given a coat of paint to freshen the place up as well as the annual cleaning and painting of the change room areas. Water Park Renovations and Upgrades: The Water Park, due for a fresh new look for 2002, included a new spray feature (rainbow) to add to the family fun atmosphere that the park was designed to provides. As part of this new feature a new pump to supply the water to the new feature and the existing one was required. Removal of concrete from the pool basin was required to accommodate the new water lines to feed the features. Minimal piping modifications were required within the building. A couple of small sections of the pool wall showed signs of deterioration and were repaired and repainted to match the existing concrete walls and basin at the same time as the new feature was added. 7 Quarterly Report - 8 - For period ending June 30'h,2002 Tile repairs around the pool were completed. It is anticipated that with the deterioration of these tiles over the past couple of season they will require replacement next year. Our current canteen/concession building has been outgrown over the past couple of years so to better serve our customers and to increase revenue potential for sales, accommodate sufficient storage for stock etc the old canteen building was removed and an addition to the existing change house was added. This new concession facility provides adequate space for service and storage of required stock and has been made accessible for wheel chairs. Upgrades and replacement plumbing was completed in the change room areas and a water/ sewer line installed to service the new canteen/concession building. Regular maintenance was completed on the slide with additional work to meet TSSA standards including painting and repair work to the concrete slide footings and painting of all structural slide support flanges. Current Directions CAPITAL PROJECTS Top Dresser 3 Quotes have been submitted Machine Demonstration- April 2002 Anticipated purchase September, 2002 Community Arena- April 81h, 2002 - June 1 ", 2002 8 Quarterly Report - 9 - For period ending June 30'h,2002 Ice was removed, old paint and top layer of sand scraped. Inspection of pipes for leaks and overall condition completed. Piping system was in good condition at time of inspection. Repaired bracing to concrete on south wall. Replaced top layer of sand. Exterior walls, player benches, bleachers and changerooms painted. Refrigeration repairs to brine pump and regular preventative equipment maintenance. Water Park Maintenance/Upgrades Spray Feature, Pump Installation — May 2002 Facility Maintenance — Plumbing fixture replacements — Ladies and Men's Changerooms Cement repair work to two sections of pool wall, tiling repairs to pool deck. Painting to eliminate Corrosion on all slide structural and support flanges and repair to slide concrete footing. Completion of renovations to concession booth. Squash Courts — Climbing Wall Health Club Equipment Indoor Pool- Tot Dock WaterPark — Deck Chairs Key Goals/Objectives Fall 2002 June 2002 - Complete June 2002 - Complete May 2002 - Complete I .Implementation and training of Class software module- IVR & Web Registration Training Sessions- February, April, May, June IVR & Web Registration to go Live August, 2002 T Quarterly Report - 10 - For period ending June 30'b,2002 2.Town of Tillsonburg Web Site — 1" Quarter- Completed with links to Lake Lisgar Water Park and Recconnect. 3. Program/Facility Department Capital Projects — see above 4. Summer Student Grants- HRDC and Summer Job Services received May 2002 1 — 15 weeks — Lake Lisgar Water Park Summer Supervisor 1 — 15 weeks — Youth Special Events Co-ordinator 1 — 15 weeks — Sports Fields Turf Maintenance Assistant 3 — 8 weeks — Ground & Parks Maintenance Assistants I — 15 weeks — Assistant Youth Co-ordinator 2 — 10 weeks — Youth Camp Leaders 1 — 8 weeks — Part- time Kinder Camp Leader 5. Staff Training- WHIMS, CPR, First Aid, Advanced Aquatic Recertification in Instructors and National Lifeguard Courses offered to Full and Part time staff. Additional First Aid & Recertification Courses will be offered to Town Employees in the 4cn Quarter. 6. Superbuild Committee- - Stafford Haensli Architect Inc. hired June 2002 - All previous building documents, studies and drawings assembled for review of building and architect. - Bi- weekly meeting established June 2002 - Site meetings to review building conditions and measurements 10 Quarterly ReportFor period ending June 30`h,2002 Job Name Budget Year To Date Variance Recreation - Miscellaneous 5442,277 183,609 360,668 Arenas (334,876) (152,833) (182,043) Parks & Playgrounds 1,318 (1,608) 2,926 Sports Fields (13,500) (10,381) (3,119) Aquatics (57,033) 42,956 (99,989) Water Park (6,300) (8,6I9) 2,319 Health Club (60,550) 57773 (66,323) Tennis (4,500) - (4,500) Seniors (18,997) (9,823) (9,174) Halls & Meeting Rooms (64,000) (33,309) (30,691) Summer Place 280 280 0 Concessions (29,738) (4,914) (24,824) Youth Programs 18,830 33,115 (14,285) Squash Courts (25,000) (10,531) (14,469) Recreation-Misc Facility Main. 362,833 1713,102 191,731 Arena - Building Maintenance 328,100 138,827 189,273 Aquatics - Building Maint 87,350 42,560 44,790 Water Park - Building Maint 42,577 11,188 31,389 Health Club - Building Maint. 41,200 15,829 25,371 Senior Centre- Building Maint. 45,226 20,418 24,808 Hall & Rooms - Building Maint 114,900 65,195 49,705 Summer Place - Building Maint 15,600 1,083 14,517 Concessions - Building Maint 10,300 8,165 2, l 35 Youth Programs - Building Mtce - - - Squash Courts - Building Maint 15,300 3,628 111672 Recreation - ABM (4,000) (1,295) (2,706) Parks/Playgrounds 208,361 611,381 146,980 Sports Fields 57,350 21,418 35,932 Playground Structures - (12,060) 12,060 Climbing Wall - Squash Courts 25,000 11,849 132151 Stairmaster- Health Club 9,000 - 9,000 Windracer - Health Club 9,000 - 97000 Tot Dock - Indoor Pool 5,000 - 5,000 Deck Chairs - Water Park 5,200 2,736 2,464 Parks Shop Relocation 85,000 - 85,000 Top Dresser - Turf Maintenance 12,000 - 12,000 Water Park Maint/Upgrade 45,000 35,620 9,380 Summer Place Renovations 25,000 - 25,000 Superbuild Project - 2,928 (2,928) 11,4951,508 634,287 861,221 11 Quarterly Report - 12 - For period ending June 30`h,2002 RECOMMENDATION Respectfully Submitted, Janet McCurdy Recreation Program Manager Larry Fisher Parks & Facility Manager 12 REPORT Town of Tillsonburg DATE: 2002 July 7 TO: Cynthia Hildebrand NO: FROM: Matthew Scholtz RE: Quarterly Report as at June 30, 2002 — Public Library PURPOSE To provide a quarterly report for the period ending June 30, 2002. BACKGROUND Performance Measures 2002 Projections Y-T-D Circulation 115,000 51,013 44% Internet 4,500 2,590 57% Donations $2,000 $5,819 290% Memberships 5,000 5,981 119% Added Items 2,700 1,100 40% Interloan 11000 449 44% After many months of decline, circulation seems to have stabilized and actually increased slightly, compared to last year. In the 2"a quarter of 2001, circulation was 23,857, compared to the second quarter of 2002, which totaled 25,149 (a 5% increase) .../ 2 Quarterly Report - 2 - For the Period Ending June 30, 2002 Current Direction Monitoring user needs: this is carried out on an ongoing basis through daily contact with our patrons and noting their suggestions. In the second quarter of the year, we are reassessing the talking cassette service, with a view to moving towards books on cd instead. Internet usage, after some leveling off in demand, has surprisingly begun to increase again. We expect heavy Internet demand during the upcoming model airplane competition. The purchase of two computers in the 2nd quarter has helped us meet this demand. (Funding for these computers was covered by a federal grant which fortunately became available this spring.) Partnership: Chamber of Commerce. Citizen of the Year event has been completed. Fiscal restraint: preliminary financial figures indicate no undue concerns. Key Goals/Objective Landscaping: The outdoor Library sign has been refurbished, a difficult job due to rust. Persons unknown stole the top half of the lion statue, with the remainder removed by the Works Department. (Their quick work in this respect was appreciated.) Consultation with the Horticultural Society should lead to an appropriate redesign of this area of the front of the Library. Internet Training: Seniors continue to request Internet training. Although their needs are very labour-intensive, they are nevertheless very appreciative of the instruction. Co-operation with Oxford and Woodstock Libraries: Co-operation among the libraries in Oxford County continues, with most of our co-operation extended to the County library itself, through the continuance of the county book deposit in our library 1. Financial Analysis. Preliminary Year to Date financial figures indicate that expenses and revenue are appropriate. 2 Quarterly Report - 3 - For the Period Ending June 30, 2002 Job Name Budget Year To Date Variance Library - Miscellaneous Library - Building Maintenance Renovation of Lobby RECOMMENDATION 140,814 78,964 61,850 202178 5,766 141,412 15,000 13,309 11,691 1753,992 98,039 77,953 That the contents or excerpts from this report be brought forward to Council for information purposes. Respectfully Submitted, Matthew Scholtz Chief Librarian 3 1 f•ir (i � ,iI ,l �t �/�• r REPORT Town of Tillsonburg DATE: July 9, 2002 TO: Cynthia Hildebrand, Director of Community Services NO: 010630 250 airport FROM: Annette Murray, Airport Manager RE: Quarterly Report as at July 9, 2002 — Municipal Airport PURPOSE To provide a quarterly report for the period ending June 30, 2002. BACKGROUND This is a quarterly report covering the period of January 1" to June 30`h, 2002 for the Tillsonburg Municipal Airport. Performance Measures 2001 2002 2002 Measure YTD Projected Output Measures — quantity Air Traffic - local 6492 2630 4100 Aircraft Parking 16 4 16 Hanger Rentals - - 9 Land Rental — acres 356 356 363.5 Efficiency Measures (Cost per Unit) Airport costs/Air Traffic — local $8.14 Hanger Land Rental Effectiveness/Customer Service Measures Parking - # of aircraft parked mthly avg 4.3 4 8 Fuel sales — litres 641,298.95 34568.2 55000 Requests for Hanger Rental 8 14 18 ... / 2 e Airport Quarterly Report - 2 - For the Period Ending June 30'h, 2002 Weather info requests 1947 513 1800 Number of tours 4 2 10 Number of special events 1 1 8 Avg attendance at sp.events 300 176 5000 Newsletters published - - 4 Articles — newspaper 3 12 - - other 3 1 - Current Directions Direction Completion/Estimated Completion Quarter Attract Corporate Aircraft Ongoing Perform a customer satisfaction survey 4`h Attendance at AMCO conference and relevant seminars 2nd Secure transportation arrangements from airport to Ongoing downtown Improve public awareness of airport Ongoing Competitive pricing review of fuel and other services Ongoing Construct T-hangars for rental purposes - entering into 4th rental agreement prior to commencing construction Key Goals/Objectives 2002 Goals/Objectives Budgeted Costs Quarter of Expected (Savings) if Completion Applicable 2 s Airport Quarterly Report - 3 - For the Period Ending June 30`b, 2002 Taxiway to hangers — west side $591,000 2n 3rd New tie -downs in tie -down area $700 2nd Grass runway restoration 40 x 40 foot Facility Maintenance Building $20000 3rd Financial Analysis Job Name Airport - MiscelIaneous Airport - Land Rentals Airport - Building Maintenance Pole Barn Taxiway Tranformer Installation Main Runway Restoration Runway Lgt Conduit Replacement Notes to financial information: Budget Year To Date Variance 47,596 49,065 (1,469) (35,009) (20,795) (14,214) 8,451 4,550 3,901 20,000 - 20,000 59,000 56,797 2,203 4,000 - 4,000 15,000 - 151,000 7,500 - 7,500 126,538 89,617 369,921 3 Airport Quarterly Report - 4 - For the Period Ending June 301", 2002 o Notes to financial information 1. Land rentals are collected in the fall of the year when crops are harvested 2. Tie -down area is in desperate need of being redone. We should look into getting the Works Dept to excavate the Tie -down areas and putting large patio stones down for Aircraft parking. This would probably be the most economical way of fixing this area. 3. Also in the budget for this year is a maintenance building that could also serve as a hangar which would allow for parking (on rental basis) of aircraft and shelter in the event of bad weather during special events. RECOMMENDATION For information purposes. Respectfully Submitted, Annette Murray, Airport Manager 4 THE CORPORATION OF THE TOWN OF TILLSONBURG . BY-LAW NO. 3033 A BY-LAW TO AMEND BYLAW NUMBER 3030 TO CHANGE THE DUE DATE FOR THE FIRST INSTALLMENT OF THE FINAL TAX BILLING FOR THE LARGE INDUSTRIAL, INDUSTRIAL, COMMERCIAL AND MULTI - RESIDENTIAL CLASSES, ALSO KNOWN AS THE CAPPED CLASSES, FOR THE YEAR 2002. WHEREAS the required information was not available to the municipality in sufficient time to comply with the Municipal Act statutory requirements for mailing the tax notices prior to the tax installment due date, NOW THEREFORE the Council of The Corporation of the Town of Tillsonburg enacts as follows: I . For the year 2002, the due date for the first installment of the final tax billing for the capped classes shall be September 30, 2002. READ a first, second and third time, passed, signed, sealed and numbered 3033 this 23`d day of September, 2002. Mayor Clerk REPORT Town of Tillsonburg DATE: SEPTEMBER 19, 2002 TO: THE MAYOR AND MEMBERS OF COUNCIL FROM: DAVID MORRIS CAO/CLERK RE: LEGISLATIVE FRAMEWORK FOR ESTABLISHING COUNCIL NUMBER PURPOSE To provide legislative information to Council in considering the number of elected officials that might make up Tillsonburg Council and a recommendation as to the process to be followed should Council wish to change the current number of Council Members effective for the 2003 Municipal Election. BACKGROUND Section 29 of the Municipal Act provides the authority for Council to pass a by-law changing the number of its elected members. The minimum number is 5 including the head of council. Before such a by-law can be passed, Section 29(7) requires that Council give notice of its intention to pass the by-law and hold at least one public meeting to consider the matter. RECOMMENDATION Should Council wish to change the current number of council members prior to the next municipal election, it is recommended that the following process be followed: 1. A resolution be passed directing that notice be given of a Public Meeting to be held in conjunction with the next Council Meeting to consider changing the number of Councilors making up the Council for the Town of Tillsonburg. 2. Should Council wish the number changed for the next municipal election in November 2003, a resolution should then be passed at the Public Meeting directing the preparation Memorandum - 2 - July 21, 1999 A99001 of a By -Law specifying the new number for consideration at the next regular Council Meeting. 3. Written notification of the Public Meeting be by way of newspaper ad and posting on the Town's Website 4. Given that Municipal Election Registration technically starts January 1 S', 2003, this process should be completed prior to that date. F Ontario PILOT TAX -INCENTIVE ZONES The government is inviting municipalities to come forward by October 18, 2002 with Expressions of Interest to host one of six pilot tax -incentive zones. The experiences gained from the pilots, along with the advice received through the consultations with business and community leaders led by Associate Ministers of Municipal Affairs and Housing Tina Molinari and Brian Coburn and Mr. Ted Chudleigh Parliamentary Assistant to the Minister of Finance, will allow the government to design a tax -incentive zone program that best supports the economic development and job creation needs d communities across the province. The following framework has been established to assil municipalities in preparing an Expression of Interest. KEY ELEMENTS IN SELECTING PILOT ZONES • The government will be looking to establish a variety of differert pilot tax -incentive zones. Testing a variety of zones will assist in establishing a Made -in -Ontario tax -incentive zone program th8 supports the economic development and job creation needs d communities across the province. Examples of Tax -Incentive Zones • The following are examples of possible approaches to the use d tax -incentive zones. Communities are encouraged to use these examples, along with the Expression of Interest Checklist, to guide them in developing their proposals. Communities that are experiencing challenges in attracting business investment and jobs. Negative Growth Indicators • population decline (based on census data); • industrial, commercial and residential property assessment base decline; • high unemployment or major employment loss; • recent loss of major employer or decline of traditional industry; • high land vacancy rates/availability. Communities with established businesses or priority private or public ini - tiatives that could attract and support value added industries. Value -Added Indicators • available or potential job creating business investment, relocation or expansion opportunity that could be enhanced by other existing initiatives; • existing industries and businesses whose activities will support and can be integrated into a tax incentive zone based economic development program. Communities planning to regenerate and redevelop old or abandoned industrial and commercial locations. Regeneration Indicators • availability of municipally serviced old or abandoned lands ready to redevelopment. Sustainable Long -Term Growth Pilot tax -incentive zones should work to increase and sustain long-term economic growth, investment and job creation and support Smart Growth principles of building a strong econorry, strong communities and a clean, healthy environment. Community Readiness • Expressions of Interest should demonstrate a community's support and readiness to implement and take advantage of pill tax -incentive zone designation. Readiness factors include (bd are not limited to): • demonstrated commitment to build local partnerships involving the private sector, community organizations and key public sector institutions to provide the economic infrastructure and resources necessary for economic development; • available physical, information and telecommunications infrastructure to support business investment and to provide access to markets; • evidence of a ready labour force and access to supporting training institutions/organizations that could provide skil development supports that meet the needs of local businesses; • available or potential job creating business investment relocation or expansion opportunity that could be enhanced by tax incentive zone status. EXPRESSION OF INTEREST CHECKLIST The following checklist has been assembled to assist communities in developing their Expressions of Interest. Expressions of Interest should be brief (maximum 10 pages) and address the items identf tied below. Checklist YJ Identify economic development objectives and strategies forthe pilot tax- in c entive zone. The objectives and strategies should be consistent with Smart Growth principles of a strong econorry, strong communities and a clean, healthy environment. R3 Describe the community's current economic environment and provide a preliminary cost -benefit analysis of the impact pill tax -incentive zone designation will have in attracting and sustaining investment and jobs to the community. For example provide an estimate of the value of the tax incentives to be offered and the increased economic development to be generated by zone designation (e.g., number of new jols, increase in business investment, etc.) Identify community -based partnerships that support the proposed zone and outline the level of community readiness to implement zone. Factors that illustrate that a community is ready to implement a zone include (but are not limited to): • demonstrated commitment to build local partnerships involving the private sector, community organizations and key public sector institutions to provide the economic infrastructure and resources necessary for economic development, • available physical, information and telecommunications infrastructure to support business investment and to provide access to markets; • evidence of a ready labour force and access to supporting training institutions/organizations that could provide skil development supports that meet the needs of locd businesses; • available or potential job creating business investment relocation or expansion opportunity that could be enhanced by tax -incentive zone status. Propose zone definition (geographic area, sector, or clustel, start and sunset dates. Lvj Propose provincial and municipal zone incentives to be provided within a zone and indicate what businesses they will applyto (ie. existing, expanding and/or new). Proposals for tax incentives should: • be fiscally responsible; • address the economic barriers faced by communities experiencing challenges in attracting investment and jobs; • be efficient, effective and simple for businesses to use and for the government to administer. W3 Provide an overview of a potential marketing strategy to support the zone, if one exists. (For example, identify the types rf companies or trade associations which you will focus on marketing to, if selected) j� Identify opportunities to incorporate existing governmen economic development programs, incentives and public -private partnerships to support zone designation. j Include preliminary performance measures to track zone progress in meeting economic development objectives. Some examples of performance measures are increased levels d investment, jobs created, productivity, and assessment growth. EVALUATION AND SELECTION FRAMEWORK • In selecting the six pilot zones, the government will evaluate Expressions of Interest based on the items contained in the Checklist. Particular emphasis will be placed on: • the existence of community -based partnerships that support the proposed zone; • the readiness of the community to implement the zone; • level of new economic development and growth to be generated as a result of zone designation; • testing a variety of different pilot zones in all regions of the Province; and • sustainable net benefit to the community and/or the province. Once the six pilot zones are selected, the Province will enter into a Memorandum of Understanding with the municipality(ieO where each zone is located. The MOU will establish the roles and responsibilities of the Province and the designated community in implementing the pilot tax -incentive zone. The MOU will include: • zone definition, start and sunset dates; • tax incentives to be provided; • implementation schedule; • zone business plan; • governance and administrative structures; and • accountability provisions (i.e. reporting requirements). Expressions of Interest can be forwarded to: Tax -Incentive Zone Pilot Program 777 Bay St.,10th Floor Toronto, ON M5G 2C8 Fax: (416) 314-7670 e-mail: bondsandzonesQgov.on.ca © Queen's Printer for Ontario, 2002 0 REPORT Town of Tillsonburg DATE: September 19, 2002 TO: David C. Morris, CAO NO: 020919 amending tax due date FROM: Lynn S. Buchner, CGA, AMCT, Director of Corporate Services RE: By-law for Amending a Tax Installment Due Date PURPOSE To present for Council for consideration, a by-law to amend the first installment due date for capped property classes for the 2002 fiscal year. BACKGROUND At the regular meeting of Council held July 8, 2002, Council enacted By-law No. 3030, being a by-law to adopt the 2002 budgetary estimates, tax rates and installment dues dates. The installment due dates included in the original by-law were August 281h and October 25`h. Due to the required information not being available for capped property classes, which includes large industrial, industrial, commercial and multi -residential properties, in sufficient time to comply with the Municipal Act statutory requirements for mailing of the tax notices prior to the tax installment due date, an amend is required for the first installment due date to change it to September 30, 2002. This amending by-law will apply only to those properties affected by the capping provisions of the Act. RECOMMENDATION For Council to consider passing the following resolution: "THAT Staff Report dated September 19, 2002 prepared by the Director of Corporate Services regarding a By-law to Amend the first tax due date for capped property classes be hereby received; Report - 2 - September 19, 2002 By-law for Amending Tax Due Date AND THAT By-law No. 3033 being a by-law to change the due date for the first installment of the final tax billing for large industrial, industrial, commercial and multi -residential classes, also known as capped classes, for the year 2002 be presented to Council for enactment." Respectfully Submitted, Lynn S. Buchner, CGA, AMCT 2 Review Access: • Public 0 Private Committee: Open Council Author: Lana Verstraeten Author's Email: Lana Verstraeten/Tillsonburg Subject: Van Street Pedestrian Bridge Design Alternatives Details: Report to follow. SUBMISSION Presenter's Name: Director of Operations Presenter's Email: Request: Resolution Cc: History Thursday September 19 2002 11:12 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Monday September 23, 2002" Review Access: • Public C Private Committee: Open Council Author: Lana Verstraeten Author's Email: Lana Verstraeten/Tillsonburg Subject: Tender Results for North Broadway Drainage Improvements and Connecting Link Construction By -Law Details: Report to follow. SUBMISSION Presenter's Name: Director of Operations Presenter's Email: Request: Resolution Cc: History Thursday September 19 2002 11:12 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Monday September 23, 2002" 09-23-2002 01:44PU F011-CITY OF WOODSTOCK 519-530-3275 T-199 P-002/002 F-440 G-1 Waste Management Strategy - "Hag Tags Moved by Councillor 1 r D. Nadalin Seconded by Councillor J. Pember That Woodstock City Council advise the County Of Oxford Council CLERK that Woodstock is not in favour of implementing the user pay system for collection of garbage commonly referred to as a "bag tag' program. RECORDED VOTE: Councillor D. Nadalin Yea Councillor J. Pember Yea Councillor S. Talbot Yea Acting Mayor J. Dunn Yea Motion Carried. REPORTS OF SPECIAL COMMMERS AVID ADVYS_ORY TASK FORCES (a) Woodstock Local Architectural Conservation Advisory Committee re: Designation of St. Marys Catholic Church, Woodstock Moved by Councillor S. Talbot Seconded by Councillor J. Pember That St. Marys Catholic Church be considered for municipal designation subject to the consent of the owner of the property being nRoman Catholic Episcopal Diocese -London District-. Carried. BY-LAWS FIRST AND SECOND READING Moved by Councillor D. Nadalin Seconded by Councillor J. Pember That the following by-laws be now read a first and second time:- 7863-02; 7864-02. Carried. TSIRD READING Moved by Councillor D. Nadalin Seconded by Councillor J. Pember That the following by-laws be now given third and final reading:- 7863-02; 7864-02. Carried. ADJOUPJ MENT Moved by Councillor D. Nadalin Seconded by Councillor S. Talbot That this meeting adjourn at 9:15 p.m. Carried. Acting Mayor Jack Dunn Clerk Louise Gartshore 262/02 SUBMISSION Review Access: • Public 0 Private Committee: Open Council Presenter's Name: Author: Lana Verstraeten Presenter's Email: Author's Email: Lana Verstraeten/Tillsonburg Request: Resolution Subject: County of Oxford RE: Lifting of Part Lot Cc: Control - Tillsonburg Developments Inc. Details: Nk Part Lot Control.ti History Thursday September 19 2002 11:36 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Monday September 23, 2002" V COUNTY OF OXFORD Phone: (519) 539-9800 COMMUNITY AND STRATEGIC PLANNING OFFICE Fax: (519) 537-5513 P. O. Box 397. Cant House. Woodstock Ontario N4S 7Y3 Our File: CO 9-21-233 September 10, 2002 Mr. Dave Morris Chief Administrative Officer/Clerk Town of Tillsonburg Municipal Offices 200 Broadway, 2nd Floor Tillsonburg ON N4G 5A7 Dear Mr. Morris: RE: Lifting of Part Lot Control Tillsonburg Developments Inc. Lots 33, 34.42-47, Plan 41 M-182 Town of Tillsonburg Please find enclosed an application received from Tillsonburg Developments Inc. requesting that Part Lot Control be lifted from Lots 33, 34.42-47 (incl.), Plan 41 M-182, in the Town of Tillsonburg. The application for exemption from Part Lot Control proposes to increase the lot frontages thereby reducing the number of lots by one. It has been the practice of this Department to request a copy of a resolution from the Council of the Local Municipality indicating its support for any application for the lifting of Part Lot Control. It would be appreciated if you could bring this matter to the attention of Town Council at its meeting of September 23, 2002. The wording of the resolution by the Council of the Town of Tillsonburg, if it supports this application, should be in the form of a recommendation to Oxford County Council stating that: That the lands consisting of Lots 33, 34, 42-47 (incl.), Plan 41M-182, Town of Tillsonburg, be exempted from Part Lot Control and that the County be requested to enact the necessary exempting by-law as well as entering into a standard Part Lot Control Agreement with the applicant. " We are sending a copy of the application for Part Lot Control Exemption. The Town should ensure that the proposed lots are in compliance with the appropriate Residential Zone Provisions of the Town of Tillsonburg. Council for the County of Oxford will consider the application on October 9, 2002. If you have any questions, please do not hesitate to contact our office. Yours truly,s ;-'/' �f- PM/ib Paul Michiels Encl. Planner cc - Tillsonburg Developments Inc. www.county.oxford. onca a 415 blunter Street, Woodstock Ontario N4S 4G6 a planning@county.oxford.on.ca FIE No. C u 7- a l . ja.3-3 DATE RECEIVED: Aw � 3/Va did 1,; � ;p•` . ti. COUNTY OF OXFORD APPLICATION FOR EXEMPTION FROM PART LOT CONTROL The undersigned hereby requests the County of Oxford to consider an application for exemption from Part Lot Control pursuant to Section 50(7) of the Planning Act, R.S.0.1990, on the lands hereinafter described. 1. Purpose of Application: (Please check appropriate box) lEr Minor redesign to lots or blocks in a Registered Plan of Subdivision 0 Sale of part lots created through road widening 0 Creation of individual lot(s) for single, semi-detached or row houses 0 Creation of servicing easements in a Registered Plan 0 Long-term leases for stores in a shopping centre on a Registered Plan 0 Other - describe 2. a) Applicant: Name fi�cJ'o„/3�.c'� ��✓Fc�fr��N:J' /.✓t. Telephone: Address ef tJ e c I�.✓llr��' 6 �S/( '/ S' Fax No. �/ 9 f;yz . L / o E w Postal Code �S�G 8�r b) Registered Owner(s): (as registered on title) Name his [ Ja: �{�� : r d �rY� Vim. rl �. ✓r . Telephone: Imo/ 9. N AddressAX /s —,o Fax No. rl2. t; Y7, Postal Code W 16 M'I-r c) Solicitor or Agent: (if any) Name Telephone: Address Fax No. Postal Code d) List of any mortgage, charge or encumbrance on the property 10 Name � /lZ lrlhjK M-r. ,f;Zdc! ,('r!✓' irh Telephone: -r/F. e yz . 9,w c Address /Z� d�/vr� ��c ,i�./dam '1l /yG 3P7 Postal Code: ^/116 7n e) Location of Subject hand: Lot Number(s) 3: 3�V, Y% ?a V7 Reg. Plan No. 1M -/BZ Year Registered _ X•d. 2- 'Lc, +--- Part Number(s) Jy-cr 9sllr'i/!Yi 7c#/PW! / y /:9 Reference Plan No. e �R' - i Municipality ric ! Former Municipality Streel/911 Civic AddressOR The subject land is located on the s✓Ff% side of �S�tre&. lying between 4(**7Z 0 w// . ✓ Street and C':�✓i Flt;v j Street. A c Ci!'i.j��J �`ti ,'$7: �/s. f.� r Zs.a , •�4��,� .M,S�£ I y.% I App11cm" roR E%EmpnoN FROM PART LOT Commot PAGE 2 Speck indication of uses of land and buildings (122 g) Official Plan Designation: Pc�-rT J %ef Fs • ]t2"'" /fiL Zoning: XL M 7 3. Site Information: (attach separate sheet If more than one lot) A survey plan is required. Lot Frontage ft/m Interior Side Yard Al ft/m Lot Depth _ ,0�_ film Exterior Side Yard (corner lot) A.F ft/m Lot Area 11,V ft2/m-, Landscaped Open Spate % Lot Coverage % No. of Parking Spaces Front Yard ft/m Width of Planting Strip G iUm Rear Yard turn Driveway Width turn 4. Other: (spedly) _ We AN.-, /�Cd s'i�, e✓� � ./'i Z c � i ?.prE &zst c /lf!r/if Fi✓�o �P�%df �ir'7�✓C ir�i %ytr �t�.n.cir�. G/� Cam: J' %isi �r..✓f) / . — - Dated this r-/ day of SIG RE OF APPLICANT The following section to be completed and signed In the pmsenco of a CAPIMMtsslon0r. I. J; f--4el ,// JI' i T7i� of the % ° w.-� of % / x I'� �.t ✓�Y L in the & of Y j , DO SOLEMNLY DECLARE THAT: AN of the statements contained in tNs application are true and I make this solemn dedaration conscientiously believing it to be true and knowing that it is of Use same force and effect as if made under oath and by virtue of the Canada Evidence Act. DECLARED before me at the , of Sin the this q . day of i� v , e t 20 dui . •-� SIGNATURE OF OWNER/APPLICANT A Comrnissloner, Etc. DANA KADUEN MARTHA R M N% tt Lb1 VftSbW- etc., Courtly of Wulf. far WAA Liftb N TdN Cn'0-.j b 8esrtett, ear WA3 W4 So cbm E pins October 11. 2003. I I i• r r r a n r; T W A 0 I z 0 N VI C M I Q I Y N � W ( pin W y W O^ N rq0 N 0 h h _opp if u C � CNN �r,a d a r r p a [v r A Z �va� GC, co — v U im z A N Z �+ or a I — f rt w i -- W 7 p l 0ol pOC)O [v•n�to �v _ C, G J T v Q ' r• : �7 h M 1� J r x J` [c z r I. W W O 0 as x0 0 O W hM✓)a � co_ _ + r r O oo-- r or NN. aaU� z aUv Y � z W W a O00 N N. W ri car)O Ln is !1 v^ ,r • u r z .x z 1 ,.ram -f J ram. �r1 •� 4% 44 ML + ow a •\� corn CF gem ..s-. •� •, 4,•\• • j / C\�4 �4 u _ /^i Ste\ 1.� a\ _ \ •F�•L \ / rpowx r A �J ![ r �// � •-�• Ili / 11 1�11 1.1 Review Access: • Public 0 Private Committee: Open Council Author: Lana Verstraeten Author's Email: Lana Verstraeten/Tillsonburg Subject: Mr. Harold Anson RE: North Broadway Traffic Concerns Details: A Anson.tif SUBMISSION Presenter's Name: Presenter's Email: Request: Resolution Cc: History Thursday September 19 2002 11:35 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Monday September 23, 2002" RECEIVED SEP . 3 2002 flit -hilly Hewor �. 1.61qrvlvl 610,241 f 41, PAJ7_40, o . � ,- Co Cgnce'.ns Lam/ •,_ �L✓! � �� � SUBMISSION Review Access: • Public � Private Committee: Open Council Presenter's Name: Director of Operations Author: Lana Verstraeten Presenter's Email: Author's Email: Lana Verstraeten/Tillsonburg Request: Resolution Subject: Quotation Results for the Town of Cc: Tillsonburg/Town of Ingersoll Joint Supply of Salted Winter Sand Details: 9 Sanded Salt Tenders 2002A History Thursday September 19 2002 11:05 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Monday September 23, 2002" & onbur�� • The Corporation of the Town of Tillsonburg REPORT Date: September 17, 2002 To: S.T. Lund, Director of Operations From: A. Mc Gilligan, Works Foreman Re: Quotation Results for the Town of Tillsonburg/Town of Ingersoll Joint Supply of Salted Winter Sand for Public Works Departments. Purpose Quotation Results for the Town of Tillsonburg/Town of Ingersoll joint supply salted winter sand for the 2002/2003 season. Background Quotation was called for the supplying of salted winter sand for the 2002/2003 season. Six quotations were sent out and two were received out of the six. The results are as follows: 1.Oxford Sand & Gravel (Woodstock) $14.57/tonne 2. Arroc Aggregates (London) $15.81/tonne The Followinp- Companies were contacted but did not bid. 3. CBM Aggregates (London) 4. Paul Brown Aggregates (Ingersoll) 5. Thorton Sand & Gravel (Woodstock) 6. Ingerwood Construction (Woodstock) The prices for 2001/2002 were $14.90/tonne from Arroc Aggregates. This represents a 2% decrease in the cost from last year. Recommendation "That the Quotation for the supply of 2002/2003 salted winter sand be awarded to Oxford Sand & Gravel of Woodstock." For the above price of $14.57/tonne. Respectfully submitted, Al Mc Gilligan, Works Foreman Tillsonburg Operations Services 20 Spruce St. Tillsonburg, ON N4G 4Y5 Tel: (519) 842 - 9200 Fax: (519) 842-8775 Web: http://www.town.tillsonburg.on.ca