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021015 Regular Council AgendaAgenda: Meeting for the Committee "Open Council" Review Access: • Public '/ Private AGENDA Town of Tillsonburg Meeting for the Committee "Open Council" on Tuesday October 15, 2002 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Community Services Operations Corporate Services Information Items Items of Public Interest By -Laws Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > PROPOSED RESOLUTION: RESOLVED THAT Town Council move into Executive Closed Session. DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES Page 1 Agenda: Meeting for the Committee "Open Council" > [ISeptember 23, 2002 CJSeptember 24, 2002 [)September 30, 2002 PROPOSED RESOLUTION: RESOLVED THAT the Minutes of Council under date of September 23rd, 24th, and 30th, 2002 be adopted. ADOPTION OF AGENDA > PROPOSED RESOLUTION: RESOLVED THAT the Agenda as prepared for the Council Meeting of October 15th, 2002 be adopted. PRESENTATIONS 1. Presentation of Monthly Volunteer Recognition Award [) Presented By: Mayor Horton > Presentation to Mrs. Diane Patenaude. PUBLIC MEETINGS 2. Committee of Adjustment Application - Linkoln Group Inc. (File #A-33102) D Presented By: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Hearing... Com ments from the County Planning Department... A21-02-TIL.pol Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-33102 for 62 Barker Street, subject to the following condition: 1) A building permit be issued within one year of the date of the Committee's decision. "Carried" DELEGATIONS COMMUNITY SERVICES 3. Cemetery Meeting Minutes September 30, 2002 & By -Law Please note that the proposed Cemetery By -Law was reviewed by the Advisory Committee and a recommemdation to adopt the By -Law as attached , contained in the minutes. Page 2 Agenda: Meeting for the Committee "Open Council" Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Cemetery Advisory Committee Minutes of September 30, 2002 be received. PROPOSED RESOLUTION: RESOLVED THAT the recommendation to bring forward the proposed Cemetery By -Law, as contained in the Cemetery Advisory Committee Minutes of September 30, 2002, be adopted. 4. Parks & Recreation Advisory Committe Meeting Minutes & Recommendations D Please note that there are two recomendations for Council consideration contained in the attached minutes. Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Recreation Advisory Board Minutes of September 26, 2002 be received. PROPOSED RESOLUTION: RESOLVED THAT the recommendation to enter into an Agreement with the Long Point Region Conservation Authority and Tillsonburg Optimist Club for the period 2002 and 2003, for the purpose of Disc Golf, as contained in the Recreation Advisory Board Minutes of September 26, 2002, be adopted. 5. Top Dresser Purchase Top Dresser Purchase.i Resolution > PROPOSED RESOLUTION: RESOLVED THAT the staff report of October 7, 2002 be received and the purchase of the Bannerman BTD-20 Turf Topper Top Dresser, in the amount of $15,424.95, plus taxes, be approved. 6. Summer Place Roof Summer Place Roof.do Summer Place Quotes. Resolution > PROPOSED RESOLUTION: RESOLVED THAT the staff report of the Director of Community Services of October 10, 2002, with respect to the Summer Place Roof, be received and recommendation contained therein be adopted. OPERATIONS 6. Broadway at Lisgar and Devonshire Traffic Report and Devonshire Sidewalk Request D Presented By: Director of Operations Report of the Director of Operations... Page 3 Agenda: Meeting for the Committee "Open Council" Speed Survey... email from Mr. Al Cayford... RPCnlittinn > PROPOSED RESOLUTION: RESOLVED THAT the Staff Report from the Director of Operations dated October 4th, 2002 be received and the construction of sidewalk on Devonshire Avenue, Devon Court to Lisgar Avenue, be considered as part of the 2003 budget deliberations. 7. Parking LotlParkette at Broadway and Baldwin Street D Presented By: Director of Operations Report of the Director of Operations, dated October 9, 2002... E victorian parkette design options - oxford and broaden Revised Plan... a Southside Park Concepts 1 to 6 Minutes of the Mayors Task Force, Street Steering Committee, of October 8, 2002... 91 Street Steering Corn. Minutes. October 8.0 For reference purposes: Report of the CAO (as previously received at the Council Meeting of September 23, 2002)... Director of Operations (as previously received at the Council Meeting of September 23, 2002)... Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Staff Report from the Director of Operations dated October 9, 2002 regarding design concepts for the Broadway/Oxford Parkette be received. CORPORATE SERVICES 8. Lions Club NevadaLottery Licence Request D Staff Report dated October 2, 2002 regarding Lions Club Nevada Lottery Licence Request For Council to consider the following resolution: Resolution > PROPOSED RESOLUTION: RESOLVED THAT the Staff Report dated October 2, 2002 regarding the Lions Club Nevada Lottery Licence Request be received; Page 4 Agenda_ Meeting for the Committee "Open Council" AND THAT the Council for the Town of Tillsonburg hereby approves the Tillsonburg Lions Club to continue to sell Nevada Lottery Tickets at their Bingo events. 9. Numbers of Members on Council and Deputy Mayor Position D Presented By: CAO For reference purposes: Public Notice, as appeared in The Tillsonburg News... 91 PUBLIC NOTICE Section 29 Municipal Act. INFORMATION ITEMS 10. Long Point Conservation Authority Minutes August 7, 2002.... September 5, 2002..... ITEMS OF PUBLIC INTEREST BY-LAWS CLOSED MEETING SESSION CONTINUED COMMITTEE OF THE WHOLE REPORT ADJOURNMENT Town of Tillsonburg Page 5 File: A-33/02 Date: October 1, 2002 TOWN OF TILLSONBURG COMMITTEE OF ADJUSTMENT NOTICE OF PUBLIC HEARING Please take notice that the following application has been submitted to the Tillsonburg Committee of Adjustment under section 45 of the Planning Act, R.S.Q. 1990. Before making its decision on the application, the Committee will hold a public hearing to consider submissions from both the applicant and every other person who desires to be heard in favour of and/or against the application. The public hearing is to be held: Date: Tuesday, October 15, 2002 Time: 7:00 pm Location: Town Council Chambers Tillsonburg Corporate Offices, Town Centre Mall, 2nd Floor OWNERS/APPLICANTS: AGENT: Mr. David Leigh Linkoln Group Inc. 71 Montclair Drive Woodstock ON N4V IC5 LOCATION: Part Lot 23, Plan 41 M-133 on Registered Plan 41 R-7048, municipally known as 62 Barker Street, in the Town of Tillsonburg, County of Oxford. PURPOSE OF APPLICATION: The applicants are applying for relief from front yard requirements of the R2-8 zone to allow for the construction of a single family dwelling on a corner lot. The Applicant has requested the following minor variance from the 'Residential Second Density (R2-8)' zone: 1. "Permission for relief from Section 7.2.1.1.6., 'Front Yard'. to reduce front yard from the required depth of 7.5m (24.6 ft.) to 7.1 m (23.3 ft.) to allow for the construction of a single family dwelling on a corner lot. " You are invited to present your comments regarding the application either in person at the public hearing or in writing to the Secretary -Treasurer prior to the public hearing. If you do not attend or are not represented at this meeting, the Committee may proceed in your absence and you will not be entitled to any further notice of the proceedings. If you would like a copy of the Decision of the Committee of Adjustment, please request, in writing, a "Notice of Decision" from the Secretary -Treasurer. The Notice of Decision will be mailed not later than ten days from the date of the Committee's decision. Please be advised that the Oxford County Public Health and Planning Department will be conducting a review of the application and if you would like a copy of the Planning Report or have any questions, please contact Paul Michiels, Planner at 842-9200 extension 236. Yours very truly, __-4- David C. Morris, AMCT i Secretary -Treasurer Tillsonburg Committee of Adjustment Tillsonburg Corporate Office 200 Broadway, 2nd Floor Tillsonburg ON N4G 5A7 R1 LEGEND #MunklCel Limits t� W ffr l� Linkoln Group Inc., 62 Barker Street Application A-33/02 NJiF iNNK i3 HOf I. MN OF SUWFY a4- %637, n C _ / 3 3 /,'SR2icr-z yT- J'3 N L33�2z Subject Prope .II uanuc � The Corporation of the COUNTY OF OXFORD Phone: (519) 539-9800 �,�� .;.•�5z DEPARTMENT OF COMMUNITY AND STRATEGIC PLANNING Fax: 519 537-5513 P.O. Box 397, Woodstock ON, N4S 7Y3 ( ) OUR FILE: A-21 /02 MEMORANDUM To: Chair and Members of the Tillsonburg Committee of Adjustment From: James Hill, Oxford County Community and Strategic Planning Office Re: Planning Comments on Application for Minor Variance A-21/02 Date: October 15th, 2002 BACKGROUND Applicant: Linkoln Group Inc. and George Gilvesy Agent: David Leigh Location: 62 Barker Street Official Plan: Low Density Residential Zoning By -Law: Special 'Residential Second Density (R2-8)' Adjacent Uses: Residential (north, south and west), agricultural (east) Proposal: The applicant is proposing a reduction in the front yard setback to allow for the construction of a single detached dwelling on a corner lot. Requested Relief: Relief from Section 7.2.1.1.6, Front Yard, to reduce the front yard setback from the required 7.5 m (24.6 ft) to 7.1 m (23.2 ft) to allow for the construction of a single detached dwelling on a corner lot. COMMENTS Intent and Purpose In compliance. of Official Plan: Intent and Purpose The subject property is located in the Special 'Residential Type 2 of Zoning By -Law: (R2-8)' Zone in the Town's Zoning By -Law 1994. The purpose of the front yard provision in a Residential Zone is to provide adequate separation from vehicular traffic, to provide similar setbacks to other buildings along the same side of the street and to provide room for parking, drainage and landscaping. In this case, the proposed dwelling would comply with the required front yard setback if the subject property was rectangular. However, due to the fact the northwest corner of the lot is slightly rounded, a small 0.4 m (1.3 ft) encroachment would result. As well, only a small portion of the required front yard will be impacted by the proposed encroachment, as only the northwest corner of the proposed dwelling will encroach into the required front yard. It should also be noted that the covered P_O. Box 397, Court House, Woodstock, Ontario N4S 7Y3 • planning@county.oxford.on.ca A-21 /02 Page 2 porch located at the front of the proposed dwelling would be located closer to the front lot line than the main dwelling. However, it would comply with the required front yard setback requirements due to the fact that covered porches are permitted to encroach 1.5 m (4.92 ft) into the required front yard. Extent of Variance: The variance is minor. Desirable Use or The application indicates that the subject property is Development/Use: approximately 586 m2 (6,304.2 ft2). The proposed one storey dwelling will have a gross floor area of 133.9 m2 (1441 ft). The requested front yard variance would serve to allow for the construction of a single detached dwelling on the subject property. The proposed dwelling is similar in size and design to other dwellings in the neighbouring area and will only impact a small portion of the required front yard. The requested variance will not negatively impact the function of the front yard, or the established building line along Barker Street in this case. It is, therefore, the opinion of this office that the proposed variance to permit the construction of a dwelling on the subject property is appropriate in this case and can be supported. Plate 1, Location Map, is an aerial photograph of the subject property showing the location of the property in relation to the abutting properties as well as existing zoning. Plate 2, Applicant's Sketch, is a survey sketch of the property showing the location of the proposed dwelling Recommendation: That the Tillsonburg Committee of Adjustment approve application A-21 /02 for 62 Barker Street: 1) A building permit be issued within one year of the date of the Committee's decision. Authored By: Approved By: Original Signed By: "Paul Michiels" "James Hill" Paul Michiels James Hill, MCIP, RPP Planner Manager of Community and Strategic Planning r - R LEGEND T"* r' Zoning Line Municipal Limits N -Subject Property i..; .> w l� x I a .ri t Al _ 4 � x ` l � � I sJrsv ' E Cm m� q M � R1 71 31, , "t1x' Plate 1 - Location Map Licoln Group Inc., 62 Barker Street (Tillsonburg) ,2W2 i (CNfONVfNATTVFN INFORMATION RYRTFM Application A-21/02 F Al.A. NOTE: THIS IS NOT A PLAN OF SURVEY TILLSONSURO. MICMIELS CREATED ON: 10.00T.20O2 09/24/2002 14:50 5195398089 T H BROOKS SURVEYING PAGE 01 �(1■ V z a L 7• Sy A /As -3 0 Z_a T o C1, e.51 /_- b` H� � de 4&z r L r V 6% t A w �.�•N Vr 14 'J O c ^4 2.3 �Jv�3 Alo �3�22 SUBMISSION Review Access: • Public ;/ Private Committee: Open Council Presenter's Name: Author: Cynthia Hildebrand Presenter's Email: Author's Email: Cynthia HildebrandlTillsonburg Request: Resolution Subject: Cemetery Meeting Minutes September Cc: Larry FisherlTillsonburg 30, 2002 & By -Law Details: Please note that the proposed Cemetery By -Law was reviewed by the Advisory Committee and a recommemdation to adopt the By -Law as attached , contained in the minutes. R 91 Cemetery Advisory Committee Meeting Sept 30,C Draft Cemetery Advisory Committee Bylav History Wednesday October 02 2002 08:46 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday October 15, 2002" Cemetery Advisory Committee Meeting Minutes September 30, 2002 Tillsonburg Community Centre Meeting Room One Attendance: Bill Sanders, Sam Lamb, Chris Rosehart, Doug Haycock, Cynthia Hildebrand, Larry Fisher Regrets: Sid Card Meeting called to order at 6:35 p.m. A meeting agenda, a copy of the draft by-law and a copy of the draft Cemetery Business Plan was handed out to all members. Cynthia Hildebrand welcomed the committee members and provided a brief update on the town's restructuring in mid January to include transfer of Cemetery operations from Operations to Community Services. Larry Fisher — Parks and Facilities Manager provided a brief review and update on this year's operations including the revisions to our operating practices for the cemetery and sharing of resources — staff and equipment between the parks services and cemetery. Success of this year's program to date; and to date, no complaint or outstanding issues with respect to special days as a result of the resource sharing with parks. Projects completed to date- the paving of the new section of the cemetery. Preparation of the draft business plan completed for 2003 for review and comment. A brief discussion on the election of the chair and vice- chair resulted in tabling the election until the next meeting when all members would be in attendance. Review of the draft by-law by committee. Some questions raised by committee members concerning the expectation for the budget preparation. C. Hildebrand clarified council's intention with respect to the committee's responsibilities. The committee will be providing advice throughout the preparation stages of the budget, making recommendation on special projects etc. Approval of the budget is by council. A question was raised as to whether committee members would be required to attend council meetings to provide updates and recommendations? C. Hildebrand explained that this would not be necessary, copies of the minutes of each meeting will be forwarded to council for review along with any recommendation that the committee may have, however, if the committee wished to address council on a particular area of interest or project recommendation Page 1 of 2 council would be pleased to hear from them. C. Hildebrand would then make arrangements to have this presentation added to council's agenda. A quick overview of the business plan raised some questions with respect to various policies for the cemetery, burial practices and exploring alternate methods to reduce the need to acquire additional land for future use. Some examples given were methods practices overseas. Committee members will review the Draft Business Plan and will be prepared to discuss same at the next scheduled meeting. Questions raised on the Tree committee and their role with respect to memorial tree donations. The committee was advised that the Tree Committee has been working on a brochure that will be available in the local funeral homes and which will be ready for print in the near future. An explanation of the program was provided by L. Fisher. Copies of the Cemeteries Act for committee members was requested and will be provided at the next meeting. The members were also advised that this document is available on the internet at http://192.75.156.68/DBLaws/Statutes/English/90c04 e.htm Recommendation: (by Bill Sanders, seconded by Chris Rosehart) That the committee has reviewed and approved the draft. by-law and recommends to council at this time -passing this. by-law. New Business was tabled for the next meeting Next Meeting to be held Tuesday October 22, 2002 at 6:30 p.m. at the Tillsonburg Community Centre — Meeting Room One. Meeting adjourned at 7:30 p.m. Page 2of2 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER A By -Law to amend By -Law Number 2947 establishing the Tillsonburg Cemetery Advisory Board. WHEREAS the Council of the Town of Tillsonburg deems it advisable to establish a Cemetery Advisory Board. BE IT THEREFORE ENACTED as follows: ESTABLISHED: 1.1 Tillsonburg Cemetery Advisory Committee A special body to be known as the "Tillsonburg Cemetery Advisory Committee" is hereby established. 1.2 Committee Mandate To provide long-term visionary advice on the direction of the Cemetery to Council. 1.3 Composition .members -five -required The committee shall be composed of five members who are, in the judgment of Council, qualified. 1.3 Appointments _effective date .expiry All appointments to the Committee shall become effective upon the passing of resolutions, which provide for such appointments, and shall correspond to Council's term of office. 1.4 Director of Community Services Page 1 of C.A. HILDEBRAND The Director of Community Services or his/her designate shall attend all meetings in an advisory capacity. 1.5 Chair .chosen -first meeting - requirements There shall be chosen a Chair of such Tillsonburg Cemetery Advisory Committee hereinafter referred to as "the Cemetery Advisory Committee" from among the five members described in Section 1.2, at the first meeting of the Committee following the passing of a resolution on under Section 1.3, at which at least three members are present after November 30 in any year. 1.6 Chair - term Such appointment as Chair shall continue until November 30 in the following year or until a successor as Chair is appointed, whichever occurs last. 1.7 Chair .duties The Chair shall: (a) Chair all Official Cemetery Advisory Committee meetings; and (b) set the agenda in consultation with the Director of Community Services 1.8 Vice Chair - -Chair absent There shall be chosen a Vice -Chair who shall assume the duties of the Chair when the latter is not in attendance. 1.9 Quorum - three -minimum A quorum shall consist of a minimum of three members of the Committee in attendance at any of its meetings for the conduction of business. GENERAL PROVISIONS: 2.1 General requirements - set out The General requirements of the Committee will be as set out in Sections 2.2 through 2.8 inclusive. Page 2 of 5 C.A. HILDEBRAND 2.2 Meetings _times -determined -Chair The Cemetery Advisory Committee shall meet at the time or times to be determined in advance, by the Chair and Director provided that at least one meeting shall be held within every six-month calendar period. 2.3 Meetings notice -to all members -by Chair The Chair shall give notice of any such meeting to all members of the Committee including the Director by notice as far in advance of any meeting as possible and in no event shall the notice be less than forty-eight hours. The Chair shall make all due attempts to contact Committee members for emergency meetings. 2.4 Meetings interested groups -individuals -as required The Cemetery Advisory Committee shall meet from time to time, when required, with groups, organizations and individuals interested in Cemetery services and activities, to determine their particular concerns. 2.5 Annual Business Plan - cemetery -review The Cemetery Advisory Committee shall review and make recommendations regarding the annual proposed cemetery business plan. 2.6 Projects attended to -upon request The Cemetery Advisory Committee shall attend to any related projects, as requested by Council. 2.7 Policy changes responsibility -Committee Upon the establishment by Council of any change in policy as set out in this or any other Chapter, the Chief Administrative Officer, through the Director of Community Services as may be prescribed or may be necessary, the Cemetery Advisory Committee shall be responsible to adhere to the same policies and procedures. 2.8 Special projects Committees -formed -duties From time to time committees may be formed to undertake business of special projects appropriate to Cemetery functions. Such committees shall report their findings to the Committee at regular Committee meetings. Page 3 of 5 C.A. HILDEBRAND RECOMMENDATIONS - COUNCIL: 2.9 Special projects -Committees -formed -duties From time to time committees may be formed to undertake business of special projects appropriate to Cemetery functions. Such committees shall report their findings to the Committee at regular Committee meetings. 3.1 Cemetery program -general objectives .activities The Cemetery Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to those matters pertaining to the general operation and maintenance of the Cemetery as may from time to time be referred to it for consideration by Council. 3.2 Committee Policy matters -other- as required The Cemetery Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to policy matters as they pertain to the Cemetery. 3.3 Requirements status needs The Cemetery Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to requirements to address the cemetery needs of the community. 3.4 Matters submitted -complete report -channel All matters submitted to Council for consideration must be accompanied by a complete report on the subject and shall be presented by the Director of Community Services through the Chief Administrative Officer to the Council. 3.5 Policies .procedures- execution -responsibilities Upon the establishment by Council of any change in policy as set out in this by-law, the Chief Administrative Officer, through the Director Operations shall be responsible for the proper execution of those policies and procedures. Page 4 of 5 C.A. HILDEBRAND ENACTMENT: 4.1 Effective date The by-law upon which this Chapter is founded came into force and took effect upon the third reading thereof. READ A FIRST AND SECOND TIME THIS DAY OF , 2002. READ A THIRD TIME, PASSED, SIGNED, SEALED AND NUMBERED THIS DAY OF , Mayor - Iry Horton CAO/Clerk - David Morris Page 5 of 5 C.A. HILDEBRAND Review Access: • Public 0; Private Committee: Open Council Author: Cynthia Hildebrand Author's Email: Cynthia Hildebrand/Tillsonburg Subject: Parks & Recreation Advisory Committe Meeting Minutes & Recommendations SUBMISSION Presenter's Name: Presenter's Email: Request: Resolution Cc: Details: Please note that there are two recomendations for Council consideration contained in the attached n n n minutes. Trail Guide Participark.pt Home for Christmas-C.Rosehart Land Purchase Request.pc 51 n n n Rec Advisory Minutes - Sept. 26.d Rec.Advisory Agenda Sept 26.r Tennis Letter.pdf Disc Golf Agreement.pc History Wednesday October 09 2002 11:55 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday October 15, 2002" HIKING ONTARIO WEEK Sept. 30-Oct. 6, 20C Join a group hike and receive your FREE copy the Oxford County Trail Guide., 1? . ,� ,r,�y : • � 1 1 • 1 1 • "z' _ • - - a+w� e Home for Christmas Committee C/O Chris Rosehart ' Tillson Ave., Tillsonburg, ON March 6, 2002 Tillsonburg Town Council 200 Broadway Tillsonburg, ON Mayor Horton & Members of Council The Home for Christmas Committee is comprised of members of the Fair Board & Big Creek District Scouts all who are volunteers. Our proposal is for a Christmas panorama similar to those found in Simcoe and St. Thomas. OBJECTIVE The objective is to construct a Christmas panorama of fights with local businesses sponsoring all or part of a particular display. The proposed panorama would light up during Down Home Country Christmas weekend and run until New Year's. Future plans would see Coronation Park and Participark included. SCOPE 1. Area of Panorama a. Lake Lisgar including the Gazebo this area can be the starting/ finish point of the walk. b. Continue along McLauglin walkway. c. Incorporate the areas of the Old Museum and Memorial Park. 2. Attractions a. Food booths run by the Fair Board and local Scouting groups could act as fundraisers for these groups and would serve hot drinks and snacks. Tentatively called Santa's Snack Shack. b. If possible bring in deer and or petting zoo. 3. Construction of displays a. Construction of the displays will be responsibility of the committee. Supplies are being donated. b. Set up removal and storage of the displays will be responsibility of the committee and volunteers. TOWN COUNCIL This project requires Council's approval to move forward. Success as outlined also would require being able to receive supply of hydro from the PUC. BENEFITS The panorama, it is hoped will attract visitors of all ages, and encourage residents past and present to enjoy all Tillsonburg has to offer during the festive season. Local businesses could also reap the benefits of increased traffic volume (a win -win situation). Fair Board and Scouts would be able to raise much -needed funds. The youth volunteers assisting with the displays they will gain community serfice involvement and civic pride. CLOSING We appreciate the opportunity to present this proposal and look forward to your response. Time is of the essence if we are to have initial displays ready for November 2002. Sincerely, Chris Rosehart Home for Christmas Panorama - Chairperson It 17 Delevan Crescent. Tillsonburg, Ontario March 25, 2002 Town of Tillsonburg Property Management Division Re: Request to Purchase Lot 541 Plan 500 To Whom It May Concern: We would like to register with you a `Request to Purchase' Lot 541 Plan 500, Town of Tillsonburg, either in whole or in part thereof. Description of Property: . This lot extends along the western side of that part. of lot 542 on which the residence at 17 Delevan Crescent has been built. We would like to purchase the entire lot but, if that is not possible, at least the upper portion of the lot, i.e. not including the banks, which extend down to the water's edge. It is our understanding that these banks along the lake are under the auspices of the water conservation authority, however, we would be prepared to maintain these banks as required by that authority. The upper portion of the lot is approximately 30 feet wide at its widest point and extends approximately 150 feet in length and is immediately adjacent to our lot. Reasons for Request: This narrow strip of land, which currently belongs to the Town of Tillsonburg, has been landscaped, irrigated, mown and maintained by the past and present owners of 17 Delevan Crescent, Lot. 542, for several years. Since this strip belongs to the Town of Tillsonburg, we have no authority to restrict anyone from venturing on to this property. Being immediately adjacent to our lot, we feel that this is an invasion of our privacy during the day and a threat to our safety and security at night. It is highly unlikely that anyone else would purchase this piece of property for any reason, but as adjacent property owners we would like more assurance than that. Advantages to Town of Tillsonburg: There are a few cost -related maintenance tasks, which we would be prepared to assume if this sale could be completed. There is a huge, old, dying oak tree located directly on the property line between these two lots, which should be removed immediately. There are huge, dead branches which pose an immediate risk to the existing structure should they fall. Because of the location and size of this tree, removal could be costly. There are two areas along the bank, which are washing out and should be filled soon to prevent farther erosion. As mentioned earlier we would be prepared to assume responsibility for these cost items should this sale be completed. This property would increase our assessment and result in additional taxes for the Town of Tillsonburg. The Town of Tillsonburg would no longer be responsible for maintenance of this property thus reducing costs. We are aware that the previous owner of 17 Delevan Crescent offered to purchase this piece of property in the past with the intention of building a garage but was unable to obtain a permit to do so. It is not our intention to build any stricture on this property, which would restrict our view, or any neighbour's view, of Lake Lisgar. We do wish to preserve the natural beauty of this area since it does enhance our property. We would appreciate it very much if the individual responsible for this decision could pay us a personal visit to discuss this matter and to see what we are referring to_ We can be available at any time. Respectfully, Jeannette and Barry McLuhan 17 Delevan Crescent 688-0205 The Corporation of the Town of Tillsonburg Recreation Advisory Board Meeting Minutes: Thursday, September 26, 2002 - 7:00 a.m. Attended by: S. Fardella L. Fisher: Facilities Manager J. Clifford J. McCurdy: Program Manager J. Livermore L. Monk: Program Coordinator R. Davis: Parks and Facilities Foreman Special Presentations: A. CHRISTMAS PANORAMA OF LIGHTS Chris Rosehart This presentation was tabled to the next meeting as representative did not attend. B. TENNIS Marion Eddington, Bonnie McGlynn, Jack Neale A delegation representing tennis players were present. The following concerns were discussed: • Safe and well maintained playing surfaces • Nets to be adjusted by a knowledgeable person (correct height & straps) • More than one gate to enter and exit. Two gates are permanently locked • Overhead lights should all be in working order for the evening players • Winds screens were not erected this year and drinking fountain removed • A membership drive to bring the club back to life. • Someone at the community centre accessible to members Discussion took place concerning the liability if any member or youth were to be injured because of the court conditions. Town's insurance would cover and in the case of school programs, then the school board, if necessary. John Clifford advised of an upcoming public meeting to address the Master Plan for future uses of the Complex. He told those present of the Oct.16/17 Public Meeting with the architect to explore possibilities. Individual meetings would be arranged for stakeholders and tennis members present would be invited. Janet McCurdy briefly outlined the history of the Tillsonburg Community Centre's involvement with tennis in Tillsonburg. Cracks were filled in 1998 for $22,000.00 — appears to be a foundation problem. It was mentioned that it would cost the 2 Parks & Facilities $60,000 for resurfacing of each court. In 2001, there were 34 members; 2002 — 28. It was requested that a copy of these minutes be forwarded to Bonnie McGlynn and that on behalf of the Tennis Members, she would be invited to the Master Plan Public Meeting in October. C. DISC GOLF John Mann Mr. Mann explained the game of Disc Golf to the Board. • "9 hole" golf located at Cadman Park • Cadman park is low traffic area, quiet and private • Thin discs aimed at a steel chained stand that is cemented into the ground — number of "strokes" or tosses are tracked • Interested in promoting the game through the schools — eventually Youth League developed • No membership fee, green fees — simply go to the Park and play the game • Conservation Authority owns land, Parks staff cuts the grass, checks for any vandalism • Discs could be sold at Main Office, Community Centre • TCC would promote and advertise the game RECOMMENDATION: Based on 3. Mann's. presentation, the Board recommends entering into the attached agreement.with the Long, Point Region Conversation Authority and Tillsonburg Optimist Club for the period 2002 and 2003. 1. REVIEW OF THE MINUTES FROM LAST MEETING Minutes were reviewed by all Committee Members in attendance. 2. BUSINESS ARISING FROM THE MINUTES None 3. ADOPTION OF THE AGENDA The agenda was accepted by the Committee. 3 4. SUPERBUILD UPDATE John Clifford updated the Board on the SuperBuild Project. Public Meetings will be held October 16 & 17t', in which stakeholders will be invited to meet with the architect. S. LAND PURCHASE L. Fisher re -addressed the Committee on this issue which had been reviewed in the spring. Unfortunately, minutes were lost and recommendation was not forwarded to Council. L. Fisher advised the Board of a resident being interested in purchasing a piece of town - owned land on Delevan Crescent at the southeast corner which backs onto Lake Lisgar. It was noted that this property is maintained by Parks staff and it's important to keep it as an access point to Lake Lisgar. Should there be any future developments, ie boardwalk, etc., it is important to keep control of this land. See attached correspondence. RECOMMENDATION: Because of the parkland status,. it . is the recommendation. of the Board that this property not be sold at this time. 6. OTHER ITEMS Trails Sic�nage Trans Canada Trails signs have been put up in Participark. J. McCurdy told the Board about the walk planned for Oct.2 at 6:00pm in Participark in conjunction with the County of Oxford Seek and Explore Trails. A booklet is now available promoting all county trails with maps included. Roller Blades/Skate Park The group has moved to a private location on Simcoe Street near the Norfolk Mall. The Parks staff has cleaned up the area. J. McCurdy has received only one telephone call concerning the Skate Park. It was suggested that the Skate Board group be invited to the Public Meeting meeting for the Master Plan in October. Lawn Bowling J. Livermore asked if there were any requests for this sport. Seniors have identified this in the Strategic Plan of 1995. 4 Summer Place A staff report is going to Council recommending the immediate clean-up of this area and that the roof repair be addressed in 2002. Meeting Adjourned 8:40 a.m. The next meeting will be held on Tuesday, November 5, 2002 at 7:00 a.m. Please forward agenda items to the Chair prior to this meeting and R.S.V.P. to Susie at 688-9011 ext. 240 or smccutchenPtown.tillsonburg on.ca, if you are unable to attend. The Corporation of the Town of Tillsonburg RECREATION ADVISORY BOARD Meeting: Thursday, September 26, 2002 7:00 am Tillsonburg Community Centre - Arena Lounge AGENDA Special Presentations: A. Chris Rosehart: Christmas Panorama of Lights B. Marion Eddington: Tennis C. John Mann: Disc Golf Committee Business: 1. Review of Minutes 2. Business Arising from Minutes 3. Adoption of Agenda 4. SuperBuild Update 5. Committee Recommendations on land purchase on Lake Lisgar 6. Other items (rollerblade area, lawn bowling, update on old Museum property) 7. New Business Please RSVP to Susie McCutchen or Janet McCurdy if you are unable to attend. smccutchen(u;town.tillsonburg.on.ca jmccurdy�jtown.tillsonburg.onxa Tillsonburg Community Centre 688-9011 Tillsonburg Community Tennis Courts Thank you for allowing us to represent the enthusiastic tennis players of Tillsonburg. We understand, in the past, there was a very active membership (800 members in the 70's) when the courts were under the care of the Optimist Club. Since the town has taken over the courts they have deteriorated into the poor state they are in today. Every time we play we run the risk of tripping on the uneven and cracked surfaces. (When we pay our membership fee we are required to sign away any responsibility of the town if we injure ourselves). The present state of disrepair has prevented many people from playing in Tillsonburg and has therefore reduced the possible increased income to the Community Center. A few of the past members now play in Langton without charge and on far better courts. We feel that it is in the town's best interest to furnish improved surfaces to the courts to bring them into line with all the other excellent facilities sponsored by the Community Center. More and more people are retiring at an early age and moving to communities such as Hickory Hills. With the new project under way at Baldwin Place to provide even more housing for retirees who wish to follow an active life style it would seem even more important to keep all recreation facilities in good repair. It is not only the seniors of this town that will benefit as we realize the high school brings students over to the courts and what satisfaction students will feel to learn and perfect the game with possible ambitions that they might too represent Canada in the tournaments held in Toronto and Montreal. With the Optimist sign in front of the courts we would like to see courts that the Optimist Club would be proud of, i.e., What Tennis Club Members expect to receive From their Membership 1. Safe and well maintained playing surfaces. 2. Nets to be adjusted by a knowledgeable person re: correct height and straps. 3. More than one gate to enter and exit. "fwo gates are permanently locked. 4. Overhead lights should all be in working order for the evening players. 5. Wind screens were not erected this year and the drinking water fountain has been removed. G. A membership drive to bring the club back to life. 7. Someone at the community center accessible to members. THANK YOU! This Agreement made in Tillsonburg this day of 2002 Between: Long Point Region Conservation Authority Hereinafter called "Authority" -and- The Corporation of the Town of Tillsonburg -and- Tillsonburg Optimist and Disc Golf Stuff (1-519-874-1044) Hereinafter called "Disc Golf' Whereas Tillsonburg Optimist and Disc Golf Stuff desires to install and maintain a Disc Golf Course on the property of the Authority known as Tillsonburg Conservation. And Where as The Corporation of the Town of Tillsonburg agrees to cut grass And Where as the Authority has agreed to provide the facilities as hereafter set forth Now Therefore this agreement witnesseth that the parties agree as follows I. The Authority (a) To make available, a suitable area for Disc Golf to install and operate a Disc Golf Course at the Tillsonburg Conservation Area. (b) To permit Disc Golf to install baskets and tee -off signs to property and safely layout the course. (c) To permit Disc Golf to run leagues and tournaments provided they do not conflict with previously arranged events. (d) That the area Superintendent will provide advice and assistance commensurate with his responsibilities for the Area. 2. The Corporation of the Town of Tillsonburg (a) To maintain Disc Golf Course fairways to a mutually agreed standard. (b) To inspect Disc Golf Course as time permits and report any vandalism, damage and safety concerns to Disc Golf as soon as possible. (b) To remove any hazards identified within the approved Disc Golf Course. 3. Tillsonburg Optimist and Disc Golf Stuff (a) To supply and install all equipment and signs required for Disc Golf Course operation. (b) To ensure course is installed so as not to create a conflict with other Area users or a safety concern for pedestrian or vehicular traffic movement. (c) Provide Insurance naming the Authority as an additional insured party for an amount of not less than S 1,000,000 for all events to be held at Tillsonburg Conservation Area pertaining to the sport of Disc Golf. (d) To be responsible for all repairs costs to damaged Disc Golf equipment and maintain the equipment in a safe and acceptable condition. 4. This agreement will be for 2002 and 2003 but will be reviewed by all parties in 2003. No alteration or variation of the terms of this agreement shall be valid unless made in writing and signed by both parties hereto or their assigns, and no other agreement, oral or otherwise, regarding the subject matter of the agreement, shall be derived to exist or bind any of the parties In witness whereof the parties have hereto with authorized signature under the hands of there duly qualified officer: LONG POINT REGION CONSERVATION AUTHORITY PER: WITNESS: THE CORPORATION OF THE TOWN OF TILLSONBURG PER: TILLSONBURG OPTIMIST PER: DISC GOLF STUFF WITNESS: WITNESS PER: WITNESS, c5�nbur(-5 ..._ J&W The Corporation of the Town of Tillsonburg Staff Report To: Cynthia Hildebrand From: Larry Fisher & Rick Davis Subject: Top Dresser Purchase Date: October 7, 2002 PURPOSE: The purpose of this report is to review the progress to date on the Top Dresser purchase and to provide recommendation to proceed with the Purchase of a " Turf — Topper" BTD-20 Bannerman Top Dresser. COMMENTS: Arrangement were made in the Spring to have three top dresser units demonstrated on site. The following three unit were supplied for demonstration. • Bannerman BTD 20 Turf — Topper, • Tycrop Quick Pass 270, and • Millcreek Top dresser/spreader Model 50TD. Most of the Top Dresser suppliers recommended that a demonstration take place before deciding on a unit as no one Top Dresser is alike. The designs, material handling abilities, controls, and size of these units can be very different and uses of each can also be limiting depending on application requirements. A demonstration As indicated above each manufacturer has a unique design, size, material handling ability etc these factors were taken into consideration when determining the recommendation from this report. The following paragraphs will provide a summary of the details on each unit demonstrated, the results of each demonstrator unit based our observations from the demonstrations and on the expected use for the unit. The quotes received are also attached to this report for your review.. 116 The Tycrop Quick Pass 270 Top Dresser has only a 27-30 cubic foot capacity. The load capacity was very small requiring frequent reloading and short passes on surfaces being dressed. The unit required a separate 11 hp engine to run the mechanics of the unit therefore requiring two fuel sources. The rear brushes are exposed potential and the brushes are subject to wear depending on the material(s) being spread. The adjustments for metering flow and spread width require two operators to adjust. The adjustments are made from the back of the unit. At the time of the demonstration, material was damp and caused problems with plugging the unit. Questions about types of material the unit could spread were questionable for example screening and bark chips may not be suitable for spreading in this unit. Only reference available for this unit were from Golf course operators using the unit for a specified application and not really comparable to the various applications used in our Parks operations. The Millcreek Dresser/spreader Model 50 TD was basically a smaller version of farm manure spreader with a brush attachment rather than the typical beater bar. This unit has a 40 cubic foot capacity with the added side rails (demonstrator). The tires were small and did not carry the load well. The adjustments for spreading the material required two people and the spread pattern was not desirable for the material being spread during the demonstration. The bed rails were steel and showed some sign of rust. Brushes used at the rear of the unit to spread the materials are susceptible to wear. Potential for premature wear of brushes from spreading some types of materials for example screening for pathways etc exists. The fins at the back of the unit to control the spread of material to the brushes are made of thin metal and easily bendable. The grease fitting for the entire unit are exposed with no covers to protect from the elements. This unit is an American product, although they have suppliers here in Southern Ontario it was difficult to arrange a demonstration for this unit. This raising concerns as to the availability of parts and service of the unit in the future. The Bannerman BTD 20 Turf — Topper has a much larger material capacity of 3 cubic yards or 81 cubic feet. The Turf Topper has 3 times the capacity of the Tycrop unit, and over twice the amount of the Millcreek unit. The capacity of this unit provide time savings on loading material and time back and forth to the material storage location. The unit has larger tires to spread the weight of the unit and the material. The spread adjustments are made easily from the drive unit (Tractor) with a hydraulic controlled adjuster (One person operation without leaving the drive unit) adjustments can be made without stopping the application. All Canadian made with over the counter parts. The unit is designed to spread various types of materials from topsoil, sand, screenings, bark chips, and others. All mechanics are enclosed in casing for protection from the elements. The Parks operation has in there current inventory a Bannerman Ball Diamond Groomer and has been using this unit for the past few years with only regular routine maintenance required. Company is great to work with and have received good comments from other municipalities using Bannerman equipment. Is 2 IN SUMMARY: From the three units demonstrated the Bannerman Turf -Topper was the best suited. unit for our operations. • It provided the largest capacity for material requiring fewer loads to complete jobs, • Ease of use for controlling ground speed, material spread and automatically compensates for ground speed/spread when required and adjustments can be made from the drive vehicle requiring only one operator. Non comparable to other demonstrator units. • The unit can spread a variety material. All of the materials that parks will require to be spread can be done so with this unit. • More durable unit than the others demonstrated. Heavy Duty Construction. • Less wearable components therefore less maintenance cost down the road. • The unit is well built and comes with proven customer service support. Below is the quoted price for the demonstrated units. As each unit varied in capacity a cost breakdown per cubic foot of capacity has been made to better compare the units functionality. Noting the above observations during the demonstrations provides the support for the recommendation at the conclusion of this repor. The quotes received are as follows. Cost per cubic R capacity Bannerman BTD 20 Turf- Topper $157424.95 $190.43 Tycrop Quick Pass 270 $121100.00 $448.15 Millcreek Model 50TD $ 7,365.00 $184.13 The capital dollars set aside in the 2002 budget of $12,000 falls slightly short of the amount required to purchase the recommended unit, however, it is recommended that the remaining amount be could be transferred from the Parks operating budget by reducing the amount of material being used with the topdressing applications this fall and additional materials be budgeted for in the 2003 budget process. RECOMMENDATION: THAT the report dated October 7, 2002 from Larry Fisher and Rick Davis be received, AND further that council approves the purchase of the Bannerman BTD-20 Turf Topper Top Dresser in the amount of $15,424,95 plus applicable taxes. Quote # Quo- 02-444-RB-2 received on May 8, 2002. 3 � /•ir : �r , itJAL N /� / r REPORT Town of Tillsonburg DATE: October 10, 2002 TO: David C. Morris, CAO/Clerk FROM: Cynthia A. Hildebrand, Director Community Services RE: Summer Place Roof Background We currently have a problem at Summer Place which requires immediate attention; the roof on the existing building is leaking resulting in damage to the existing structure and water leaking from the floor into the basement below. The Rowing Club currently rents the basement area below summer place for training and they have several pieces of equipment in use. This situation must be resolved before winter. The roof is in such a poor condition that repairs are not viable and replacement is necessary. Replacement costs for the existing roof over Summer Place only, range from $7,200 for a ten year roof to 18,084 for a 25 year roof. A sloped roof with steel decking would allow for easy expansion 50 years — life is estimated to cost $32,000. (Quotations to follow). In conjunction with these repairs, we should deal with the problem of the exposed floor and old basement immediately adjacent to Summer Place. This floor continues to deteriorate and is in very poor condition and poses a Health and Safety risk. This floor can be removed and the basement backfilled and compacted at a cost of $5,500. It is important that we not jeopardize the current septic tank until a new sewer connection can be made as the Rowing Club has a washroom facility in their building. The 2002 budget carried $25,000 for the installation a washroom addition to Summer Place. My recommendation is to reallocate the monies set aside in the 2002 Capital Budget for the washroom addition, to replace the existing roof on Summer Place with a new 25 year flat roof, and to fill the basement and grade the area of the Old Museum for a projected cost not to exceed $25,000. Respectfully Submitted, Cynthia Hildebrand 18:53 TREVOR HAWLEY 001 $'5108880107 A%4kON N4G Phone: 519fi88.0799 • Fax 519.888-0107 September 23, 2002 Tillsonburg Parks and Recreation Attn: Mr. Rick Davis, Re: Old Museum , Ross Street, Town of Tillsonburg. I wish to quote on the removal of the existing wood floor at the old museum site. Once this is completed we will be excavating and containing all concrete foundation: and curbing on site, as discussed with you, further on September 20. 2002. This material will be placed into the existing foundation. Sand fill will be trucked from the Tillsonburg Soccer fields (Quarter Line), levelled and compacted to grade. The existing septic tank to be left operational. In the event that extra sand fill is required it will be trucked on site for $60.00 per load (12 yard load). Estimate of Cost $5,495.00 GST and PST Extra. Sincerely, Trevor H ley ,r cc: filQ% Richard Fuller Fuller Trucking Limited 137 Lisgar Avenue Tillsonburg, Ontario September 27, 2002 AM.: Director of Community Services Cynthia Hildebrand Town of Tillsonburg Parks Department Tillsonburg, Ontario Dear Cynthia: Please accept the following quote for the filling in of the old museum. This quote includes: 1. Removal of the wood floor (not the temporary wall) 2. Delivery of sandfill(1000 cubic yards) Using the town of Tillsonburg stockpile by the new soccer fields 3. Pushing in the existing concrete walls. ( includes the two steps) 4. Leveling the delivered sandfill 5. Compacting the delivered sandfill 6. Cost of sandfill if required (after town stockpile is used) $2.00 a cubic yard delivered Price does not include: 1. Permits 2, Removal of materials in basement area 3. Removal of existing structure beside the basement 4. G.S.T. or P.S.T. (government taxes) The above quote is for fifty-five hundred dollars ($5,500.00) RESIDENTIAL - ComMERCIAL I SPECIALIZING IN RAT ROOFS I-Affffw.2 - Y/ z. o Edh* Sheet U1MNt41Uw=0� RESIDENTIAL CONMRCIAL SPECIALIZING IN FLAT ROOFS & SHINGLES Lace Moore R.R. #6 Tiflsonbur& Ontario N4G 4G9 (519) 688-0983 Name: Aw p OR Address : zl-(� f Date-- -& Terms/ Conditions A Me Estimate Delivery Datc� D�� Compensation No. 7059787 lwurauce No. 38C93-3020 Lic. No. R-134475318 Armnimf Zxe 74- 7,Pz),,v 2 1 /!% L C)77 Labour and Materiah Sipahn ci p Total za -- Estimate object to change with inc=ing material pfices GST D Y�� %IA�uIWWo�mmioNsoh` Tow. 0 * Id 52: 1 Zo. 09 &S �0�-889-61S: XeJ 3NI 32i9- 11 2MNDSIIII I T a I J 1 TENp ROOF REPAI $ WORK DESCRIPTION ,SITE G Tillsonburg Community Centre Not Required. Surntncr Place CLOSING AAA November, 29/0) c@1:00 PM CONTRACT - I -S TQ VERIFY .ALL DItENSIONS This tender is submitted by; H & N Roofing & Sheet IriEtal Limited Firm Name Address icndm a Oritario _ NW SW5 City Postal Code Telephone: 519-6880911 FAX 519-842-4120 TO: Mr. L Fischer, parks and Facility Manager Tillsonburg Community Centre 45 Hardy Ave. Tillsonburg, Ontario N40 3W9 I/Ws Manuel Gmcalvp-q------- of H S N Roof ing & Shot Metal Luuted r agree to supply all necessary labour, material, plant and serviees for the execution of the Work described above and in complete accord with the.- contract documents and procedural specifications for the stipulated sum of, Roof Replacement l $15,312.00 The following atnotints of GST ARE NOT included in the stipulated price. 1. GST $1 o7y 1 �84 - GST RECG. # _...10237 4444R`S' CiFlo TZb CTQ 'RN? a14"-IN+irj :90IZP0WJ '1 W11 i0t T 'jr,,-eZ-n4F4 1 TENDER. EMM ROOF REPAIRS ,woRKDEsCRIP-TTON Tillsonburg Community Centre Summer Place SUM MEETING Not Required. CLOS G pATE; November, 28/01 @ 1:00 PM CO CTORS TO VUIEV ALL nnirp S10 This tender is submitted by; Consumer Rcxo€ice 2000 Ltd. Firm Name 5376 Durydas Street. RR 2 Address Zhorrikde Ontario NM 2P0 City Postal Code Telephone: 519-6980911 FA.�C S 19-842-4120 TO: Mr. L Fischer, Parks and Facility Manager Tillsonburg Community Centre 45 Hardy Ave. Tillsonburg, Ontario N4G 3W9 live Chris of Consme r Roof - 2000 Ltd . agree to supply all necessary labour, material, plant and services for the execution of the Work described above and in complete accord with the contract documents and procedural specifications for the stipulated sure of, Roof Replacement 1 $18,084.00 The following amounts of GST ARE NOT included in the stipulated price. 1. GST _ $t r265-88 GST REG. # 869236778 Review Access: • Public '\--,' Private Committee: Open Council Author: Lana Verstraeten Author's Email: Lana Verstraeten/Tillsonburg Subject: Broadway at Lisgar and Devonshire Traffic Report and Devonshire Sidewalk Request SUBMISSION Presenter's Name: Director of Operations Presenter's Email: Request: Resolution Cc: Details: Report of the Director of Operations... 91 Broadway at Lisgar & Devonshire Traffic light and Lisgar sidewalk rE Speed Survey... 11 SPEED SURVEY.doc email from Mr. Al Cayford... L% cayford email dated 19 july 2002 re broaday Lisgar devon History Thursday October 10 2002 09:18 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday October 15, 2002" All REPORT Town of Tillsonburg DATE: October 4, 2002 TO: D.C.Morris, A.M.C.T., C.A.O./Clerk REPORT NUMBER: 02002-24 FROM: S.T.Lund, Director of Operations RE: Broadway at Lisgar and Devonshire Traffic Report and Devonshire Sidewalk re4uest PURPOSE 1. Review operational traffic control of the existing intersection of Broadway and Devonshire Avenue and the intersection of Broadway and Lisgar Avenue. 2. Review request for sidewalk on Lisgar Avenue, Devon Court to Lisgar Avenue. BACKGROUND Operations - Engineering was referred an email from Tillsonburg resident Al Cayford dated July 19,2002 regarding the operational traffic control of both the Broadway and Lisgar Avenue and Broadway and Devonshire Avenue Intersections (See attachment). The lack of traffic lights at both these intersections was of concern and Operations -Engineering staff conducted traffic counts and requested accident history and a speed survey from Police Services to review the warrants for traffic signals and speeding issues at both these intersections. The other issue of concern was the lack of sidewalk on Devonshire Avenue from Devon Court to Lisgar Avenue. Report - 2 - October 4,2002 02002-24 COMMENTS Traffic Signal Control Warrants Section B 2.03 of the Manual of Uniform Traffic Control Devices (M.U.T.C.D.) states that Traffic Signal Control warrants should be used to resolve right of way conflicts. For "T" intersections volume warrant requirements for the minor street are increased 50%. Restricted (Urban) free flow conditions were used vs. unrestricted (rural) free flow conditions. Traffic Signals may be used providing the following one warrants are met: Minimum Vehicular Volume On arterial and major collector streets such as Broadway where the total vehicle volume on all intersection approaches exceeds 720 vehicles/hour and 170 vehicles per hour on the minor streets for each of the heaviest eight hours of the average day. Delay to Cross Traffic Vehicle volume on the major street of 720 vehicles per hour for each of the heaviest 8 hours and a combined vehicle and pedestrian volume on the minor street such as Devonshire and Lisgar Avenues exceeds 75 units/hour for each of the same eight hours. Accident Hazard The third warrant is the vehicle collision rate where more than 5 per year for the last 3 years have occurred. Combination Warrant Fourthly, a combination warrant where 2 or more warrants satisfied to the extent of 80% each. F Report - 3 - October 4,2002 02002-24 Other Considerations Although the satisfaction of one of the warrants governs, other considerations must be considered such as proximity to other traffic signals and one-way roadways where the result will be a net benefit to the motoring and pedestrian public. TRAFFIC ANALYSIS The Town Operations Services conducted hourly traffic counts at both of the intersections between September 19-23rd, 2002 from 7 to 9 a.m. and 3p.m. to 5p.m. The summary of results is as follows: Broadway and Devonshire Avenue Minimum vehicular volume = 33%* Delay to cross traffic = 29%* Accident data = 20% *Note main street volume is exceeded by 18 % however side street volume is below warrants and shown as the result. Broadway and Lisgar Avenue Minimum vehicular volume = 28%* Delay to cross traffic = 48%* Accident data = 20% * Note main street volume is exceeded by 13% however side street volume is below warrants and shown as the result. On this basis, it was concluded both the intersection of Broadway and Devonshire Ave. and Broadway and Lisgar Ave. do not meet traffic signal warrants. 3 Report - 4 - October 4,2002 02002-24 Speed and Accident Survey The towns police services (O.P.P.) conducted a motor vehicle speed survey, from April 4-19, 2002, on various town streets including Broadway from North Street to Lisgar Ave. and the results are attached. Generally, the survey found the average speed was 51 km/hr with high average speeds of 69 km/h and low of 41 km/hr. DEVONSHIRE AVENUE SIDEWALK The request for the sidewalk on Devonshire Avenue was reviewed. New subdivisions require sidewalk on both sides of arterial and collector streets. This is an older section of roadway where no sidewalks exist between Devon Court and Lisgar Ave. Operations - Engineering has estimated the cost of the sidewalk on the west side of the road at $18,000 (2003 price). This project is on the 5-year capital plan. It is recommended this project be placed on the 2003 capital project list to compete with other projects since we are already in the budget preparation process. C1IMMADV Based on the above traffic signal warrants and speed survey the intersections of Broadway and Devonshire Ave. and Broadway and Lisgar Avenue do not warrant traffic signals at this time and the average speed rates are within acceptable levels. The sidewalk on Devonshire Ave., Devon Ct. to Lisgar Ave. be considered as part of the 2003 budget deliberations 4 Report October 4,2002 02002-24 RECOMMENDATION -5- "THAT the Staff Report from the Director of Operations dated October 4th, 2002 be received and the construction of sidewalk on Devonshire Avenue, Devon Court to Lisgar Avenue be considered as part of the 2003 budget deliberations." Respectfully submitted, S. T. Lund, P.Eng. Director of Operations Approved by, D. C. Morris,A.M.C.T. C.A.O./Clerk 5 SPEED SURVEY -TOWN OF TILLSONBURG 24 April 2002 SdrV ey Location Dafe ; Time. =: Fohicles; -yerage speed hl 'h . low Broadway at Lisgar 4-Apr-02 0830-0930 hrs 800 51 61 41 Concession St at Quarter Line Rd 4=A r-021545-1649 hrs 103 54 78 40 Broadway at Cinema 5-Apr-02 0740-0836 hrs 763 51 65 45 Concession St at Quarter Line Rd 9-A r-02 0830-0910 hrs 106 55 81 42 Broadway at Cinema 9-Apr-021550-1630 hrs 414 44.5 62 41 Concession St at Quarter Line Rd 8-Apr-021030-1215 hrs 217 51 89 41 North St W 11 -Apr-02 1715-1630 hrs 213 56 89 41 Concession St at Quarter Line Rd 17-A r-02 1645-1745hrs 128 53 83 40 Concession St at Quarter Line Rd 11-A r-02 0730-0830 hrs 90 54 70 40 Broadway at Cinema 18-APR-02 0700-0800 828 51 69 40 Concession St at Quarter Line Rd 19-APR-021830-1930 861 54 771 40 Number of Motor Vehicle Accidents at Concession St and Quarterline Road: • From 1997 inclusive to the end of 2001 a total of 4 motor vehicle accidents occurred at the intersection of Concession St and Quarterline Rd. • None of the accidents involved personal injury C'. c trko�.Q C , 'Al S Judy" To:<ihorton@town.tillsonburg.on.ca> csixce@execulink.com cc: > Subject concerns 0711912002 03:55 AM Please respond to "Al & Judy" Sir, I have two major concerns to avail you of today. My understanding of Municipal politics is slim, so please bare with me. Concern no. one is the lack of traffic control between Concession St. and North St. on Broadway Ave. Broadway has seen some major development towards North street, and no apparent changes have been made to control traffic flow. I see a serious injury or death in our near future if this is not addressed. Traffic lights at the intersection of Lisgar, and/or Devonshire X would alleviate the problem. Concern number 2 is the lack of a sidewalk between Alba St. and Lisgar Ave. along Devonshire. This is a community comprised of young families, the southern most "attractions" are a candy store and the community center property, why is this area not serviced by a sidewalk, to ensure the safety of our youngest citizens? I await your response on these issues, forewarning you that if an appropriate response is not issued, I will step up my actions to get my concerns addressed. Al Cayford (faithful tax payer) 34 Centennial Ave. 842-6266 fKO J2 Z 4 a Z ti� 51 2 z o Y f id /-J Review Access: • Public \0 Private Committee: Open Council Author: Lana Verstraeten Author's Email: Lana Verstraeten/Tillsonburg Subject: Parking Lot/Parkette at Broadway and Baldwin Street Details: Report of the CAO... 91 template - report.do+ Director of Operations... 91 victorian parkette - oxford and broadway. Revised Plan ... to be distributed at Meeting SUBMISSION Presenter's Name: Director of Operations Presenter's Email: Request: Resolution Cc: resented By: CAO Minutes of the Mayors Task Force, Street Steering Committee, of October 8, 2002...to follow. History Thursday October 10 2002 09:32 AM - Lana Verstraeten/Tillsonburg Took the following action: Submission has been approved. This submission has been assigned to the committee "Open Council" who will be meeting on "Tuesday October 15, 2002" / !•�i It ! ,it t Jr !r REPORT Town of Tillsonburg DATE: October 9, 2002 TO: D.C. Morris,-A.M.C.T., C.A.O./Clerk REPORT NUMBER: 02002-25 FROM: S.T.Lund, Director of Operations RE: Corner Parkette Design Concepts Oxford Street and Broadway Street Town of Tillsonburg PURPOSE To provide council with design options (concepts) for the Broadway and Oxford Street Parkette and adjacent to be municipally leased parking lot. BACKGROUND Council at their September 23, 2002 meeting requested Operations to prepare design options to maximize parking on the Broadway and Oxford parkette and adjacent parking area (to be leased from Sears). Options would include utilizing a portion of the parkland designed in conjunction with the South end re -development task force. COMMENTS Operations - Engineering prepared four concepts for review with the stakeholders, which include the South End Redevelopment task force and the Sears owners (Hurleys). The design of 4 Concepts are as follows: Report - 2 - October 9, 2002 Concept 1 - Original Proposal from South End Task Force This represents the final design that was taken to council on September 28,2002. Features include the maximum park area as was designed by the south end task force Landscape architect Juri Berezins and development of the Sears property including creation of 19 parking spaces, 2 way traffic flow and a concrete sidewalk off Broadway to the store front. Concept 2 — Maximum Parking This represents the creating additional parking spaces along the Sears storefront and a Sidewalk and landscape buffer adjacent to the building. This yields 29 parking spaces, provides 2-way traffic flow, and a concrete sidewalk in front of the store. The entrance will have to be reconstructed off Broadway to align with the revised aisle alignment. The dashed grey line through the northerly stalls shows the limit of parkland concerted to parking in comparison the task force original proposal. In this option this represents approximately 6.5 m lost width of park. Concept 3 — Maximum Parking without connecting sidewalk This option is the same as option 2 less the connecting sidewalk to Broadway in order to minimize the impact on the parkette. This saves approximately 1.8m of parkland while still creating additional parking spaces along the Sears storefront and a Sidewalk and landscape buffer adjacent to the building. This yields 29 parking spaces, provides 2-way traffic flow, and a concrete sidewalk in front of the store. The entrance will have to be reconstructed off Broadway to align with the revised aisle alignment. Concept 4 — Combined One-way and Two-way Traffic Aisle This option utilizes the benefit of a one-way aisle off Broadway to minimize the impact on the park while utilizing a sidewalk and landscape buffer adjacent to the Sears store. This yields 23 parking spaces, provides 2 way traffic flow on the east half of the lot and only one way flow off the west side of lot resulting in some lost functionality. Conversely, only 3.5 - 4m is lost of parkland. The entrance will have to re -construct off Broadway to align with the revised aisle alignment. 2 Report - 3 - October 9, 2002 Option 5 - Sears Owners Preference I reviewed the 4 options listed above with Irene Hurley of Sears who wasn't entirely satisfied. On that basis, option 5 was created to reflect concerns of awnings overhanging the parking, creation of adequate landscaped area adjacent to the building and removal of the sidewalk adjacent to the building to lessen the encroachment onto the parkette. This options yields 25 parking spaces, two-way traffic flow, no loss of sidewalk connection and loss of approximately Sm of parkette due to the creation of an additional row of parking spaces. The entrance will have to be reconstructed off Broadway to align with the revised aisle alignment. Option 6 - South End Task force revised design Further to the meeting held by the task force on Tuesday October 8,2002 a revised design was created by the group adding onto Concept 5 ideas. Essentially this is similar to Concept 1 with the addition of parking spaces on the east end of the Sears building at the expense of removing the landscaped planting area. Concern regarding loss of parkland was expressed reducing the functionality and aesthetics of the parkette. Awning overhang as well as visibility of storefront, loss of sidewalk connection to Broadway was addressed with this concept. Essentially, westerly parking spaces adjacent to the building were eliminated to address these issues. This results in creation of 23 parking spaces without sacrificing/relocating the existing entrance, while maintaining the landscaping, sidewalk and an awning overhang area. RECOMMENDATION "THAT the Staff Report from the Director of Operations dated October 9, 2002 regarding design concepts for the Broadway/Oxford Parkette be received. " Respectfully submitted, S. T. Lund, P.Eng. Approved by, D. C. Morris,A.M.C.T. Director of Operations C.A.O./Clerk 3 1 I I o i o � a a n y f y 1 r l } v 13 a 1. _UAft-nft wn r CONCEPT No. 1 ouaro awwwAY rune sar.R[ PROPOSED t of t rr •�•. •••••• •••• •• UINOSCa1PE Pl/W it I _ R i� S o � 17 12 w Q CONCEPT No. 2 r� r fOpO BpO.Db..f DNllt SOIWL -'70 "�S e.f..nvna•.xu PROPOSED 1 of 1 L.DSC PE PLAN it i� i i i a r- 1, /1 e raw an .. I CONCEPT No. 3 rA ��jjja/ ■ tOMa/Oi lltt�O�WiG ouam MM&D%*r ►Aar SO"M Y/n%Xq� mM,104a11n[ai y _� * PROPO !'1. ' V\ W, 6Y..F� f .�.1"M�Y�II��\a17�^ Wires ' I UI�I.VWZ VE •u i i 004 0. i OS I t_ �L s Nil � • . r • • .• I Q I �rLL L r nins.»rssssrr•rmnsrmi i A L _ • �aoa•IL ti►wNaK CONCEPT No. 4 QUO" SXVZRA7 PAft SQU"f PROMM fw s tI1NMO•Ntllfff4TY LMD/rG rt.M O` err .w• Y•+� r� r W { i{ I I 0*"o { e T RFC { o • -] Is 7' _. II W J 111� U .i i �� •f>r wwdrs i CONCEPT No. 5 "INNwtutsaasrsa � ozrwro CROADMAr PAW Sawa[ r,n�irv� .....,e.,...,c,a 1 of 1 PROP06ED 1 1 • � I o � m ,• " i � 'o i fr i1 a i 'c ,UM, .rva MlAt • �/Yi1 AP . orw� CONCEPT No. 6 -- -1 w O,rm piWD AV ►P^ SWIM OPOD_ t of t REPORT Town of Tillsonburg DATE: SEPTEMBER 20, 2002 TO: THE MAYOR AND MEMBERS OF COUNCIL FROM: DAVID MORRIS CAO/CLERK RE: BROADWAY/OXFORD PARKETTEMARKING LOT PURPOSE To provide a recommendation to Council on the implementation of the Parkette/Parking lot concept recommended by the Mayor's South End Task Force. BACKGROUND Previously the Town acquired the vacant Gas Station at the South east corner of Broadway and Oxford Street for the purpose of a Parkett and Parking as recommended by the Consultant's Southend Report. The concept design for this was prepared by Urban Design Consultants and recommended by the Task Force. Staff was directed to bring forward a report on implementation. Under separate report is an estimate of the implementation costs totaling $189,289.42. Currently, Council has set aside Reserve Funds for Southend Redevelopment as well as Reserve Funds for Parking Lot Development. The Director of Corporate Services will be providing a status of these funds which exceed the estimated cost of the project. The extent of this project includes Town -owned lands as well as privately held lands (Sears property) which are being developed co-operatively. DISCUSSION In order to develop and maintain this project in a seamless manner, it would seem prudent to enter into an agreement with the owners/tenants of the Sears property in the form of a lease agreement thus creating a Public Parking Lot. For this, a contribution from the owners/tenants similar to Cash In Lieu of Parking would be warranted for the benefit attributable to the Sears Memorandum - 2 - July 21, 1999 A99001 development recognizing in part the contribution of the private land. Preliminary discussions with tenants of Sears have indicated a willingness to proceed in this direction. RECOMMENDATION It is recommended that the following action be taken: 1. A Long Term Lease be negotiated to secure the privately held lands north of the Sears Building with a cash contribution being made by the owners/tenants to the Town. 2. Funding for the Project come from General/Parking Lot Reserves. 2 REPORT Town of Tillsonburg DATE: September 20, 2002 TO: D.C.Morris, A.M.C.T., C.A.O./Clerk REPPORT NUMBER: FROM: S.T.Lund, Director of Operations RE: Corner Parkette Oxford Street and Broadway Street Town of Tillsonburg PURPOSE To provide a traditional Victorian corner parkette to reinforce the character of the southern area of the Town of Tillsonburg. BACKGROUND A south end plan has been developed for Town of Tillsonburg to provide a development guideline for the area. A traditional theme of a Victoria corner parkette is to be implemented at the intersection of Oxford Street and Broadway Street. This park is to be designed to reinforce the character of downtown. The square includes a water fountain at its center as a gathering point with a grass area, foundation planting and seating area. A public parking lot is also included in the design with landscaping on its perimeter and an iron wrought fence with pillars along the parkette edge. COMMENTS The estimate cost of the project is as follows: Part 1- Parking Lot just north of Sear building 1) Site works $ 61536 2) Underground drainage below the parking lot $ 7,580 Report - 2 - September 20, 2002 3) Hot mix Asphalt Paving $ 21,600 4) Concrete Sidewalk on- site $ 51000 5) Landscape $ 51600 Sub -Total $ 46,316 Part 2-Park Square 1. Site Work $4,260 2. Hot Mix Paving $11,230 3. On Site Concrete Work $5,000 4. Iron Fence and Brick Pillars $13,250 5. Interlocking Paving Stone and Solider Course Edge $21,600 6. Furniture (benches) $3,750 7. Landscaping $22,400 8. Lighting Around Fountain $12,000 9. Fountain Including Sprinkler Bed and Backflow Devise $22,000 10.Decorated Light Stand $7,400 11.P.A System $3,000 12.Flag Pole 25' $4,700 Sub -Total $ 130,590 Part 1-Parking Lot Part 2-Park Square Sub -Total G.S.T. (7%) Total Cost $ 46,316.00 $ 130,590.00 $ 176,906.00 $ 12, 382.42 $ 189,289.42 The above cost is just an estimate only using our regular contract - tendering price. The final cost from the contractor may be higher due to the lateness in the year. The consultant Juris Berzins of Urban Design Consultants did not contact us until Monday, September 16, 2002 and we did not receive any details and some of the costs from him until Thursday, September 19,2002.The design has been changed several times since last Monday. 2 Report September 20, 2002 RECOMMENDATION MIE "THAT the Staff Report from the Director of Operations dated September 20, 2002 be received for the Construction of Parkette at the south end of the Town. Respectfully submitted, S. T. Lund, P.Eng. Director of Operations Approved by, D. C. Morris,A.M.C.T. C.A.O./Clerk 3 � �•�, is tr ! ,r7 �� _ r lr �t , TOWN OF TILLSONBURG MAYOR'S TASK FORCE FOR THE STRATEGIC ACTION PLAN DOWNTOWN SOUTH END MINUTES STREET STEERING COMMITTEE Corporate Offices, Town Mall, 2"d Floor, Committee Room Tuesday, October 8, 2002 7:30 p.m. Present: Ken Webster, Chair Irene Hurley Michael Graves Bonnie McGlynn Richard Lucas Eugene Heath Peter Fung, Manager of Engineering (S. Molnar, R. Miggens & D. Morris arrived at 8:50 p.m. after a meeting in Council Chambers). Absent: Iry Horton, Mayor, Lynn Buchner, John Gilvesy Town Council at its September 23, 2002 meeting, adopted the project in principal, subject to review of the allotted parking spaces, traffic flow, landscaping and financing, and requested a report be brought forward to Council at its October 15'h meeting. The Chair, Ken Webster called a meeting to discuss the 5 concept drawings Town staff had prepared to address additional parking. The Minutes of the September 16, 2002 meeting were distributed. South End Site Plan Parking Re -Design Discussion I. Hurley asked to address the Committee prior to the Chair calling the meeting to order to determine if they felt her presence was a conflict. 1. Hurley stated the Hurley's family corporation had looked at several sites before relocating their Sears business in the south end for the following reasons: - this was their home town, wanted to remain downtown and continue a family business - wanted to try to keep Town's traditional heritage theme outside the building while keeping within Sears guidelines - because it was an odd shaped property, spent great deal of time on a site plan, working with engineering, coming up with a parking plan customers, added green space, wanted some detailing with flair that looked inviting, not just concrete and asphalt - on January 27, 2002, Town Council approved the original concept and report by County Planner P. Michiels - Hurley had given the Consultant this site plan and it was where the basic shape and concept for the parkette design came from. I Hurley stated her family corporation was reluctant to make a lot of changes to the site plan they originally agreed to. She further stated that as part of Task Force she had been very dedicated, not missed a meeting, and was very involved with what the Committee was doing. I. Hurley clarified that she was willing to make some concessions, but not all of them. She stated she wants to work in conjunction with the Task Force and Town for something beneficial for all. She stated if the Committee felt her presence during the remainder of the meeting was a conflict, she would agree to leave. I. Hurley had a copy of the approved site plan design for comparison. Mayor's Task Force — Street Steering Committee October 8, 2002 Minutes 2 K. Webster stated he wanted to see what could be worked out from the concepts P. Fung had provided. He felt they should be discussed in I. Hurley's presence as she had reasons why certain changes should or should not be made. The Committee agreed she should remain at the meeting. I. Hurley stated at last meeting Council, passed a resolution for staff to work with the Task Force to work on a report for the parking. P. Fung provided 5 concepts for review (number 1 being the concept presented to Council). Each Committee member received a set of the 5 concepts. I. Hurley stated she believed Concept 5 with some exceptions was the best proposal. M. Graves questioned if Concept 5 allowed for two-way traffic at the entranceway. P. Fung confirmed Concept 5 was finalized that morning but some measurements and some parking stalls may still require revision. I. Hurley stated that Concept 3 showed parking spots directly in front of the double glass door entrance of the store. This proposal meant cars would be parked right in front of the entrance doors. (In fact, some cars are doing this now and oflen park too close and the doors cannot be opened easily). She indicated that awnings (that come out ten feet) would be reinstalled over the entrance and on the showroom window. Vans and trucks will not be able to park in these locations because of their height. M. Graves stated that overall he was not that unhappy with Concept 5. He stated P. Fung had done a good job of pushing the parkette back and keeping some of the curbing. M. Graves stated to him, it was obvious that.cars should not be parked in front of the glass door entranceway. M. Graves also felt there should be a sidewalk near the entranceway. I. Hurley stated her preference was a compromise. If we cannot have Concept 1, she preferred Concept 5. She suggested leaving parking spaces 4 through 9, take out spaces 1, 2, and 3, bring back the entranceway a bit, and put in landscaping and some sidewalk. She believed this would allow more green space on the parkette curve and would provide 23 parking spaces (eliminating 3 in front of store and gaining 1 in the radius of the park). This would gain 4 additional parking spots from the original concept Council observed that had 19 parking spaces. M. Graves stated he did not believe Concept 2 or Concept 3 could actually get all those parking spaces in them. He believed parking by the door was dangerous. P. Fung confirmed the requirement was for one handicapped parking space for the first 10 parking spaces, therefore on Concept 5 only one handicapped space is required (not 2 as shown). He clarified there has to be a 7 metre clearance between the two parking aisles. I. Hurley indicated if we go with Concept 5, and remove parking spaces 1 to 3, green space can be added in front of the building and the parkette could be moved further down. She stated as a Committee we want to complete our objectives, and the park is important, it will be there a long time, and is a focal point. She believed the Committee should address the value of the park rather than just the parking issue and should keep the bigger picture in mind. I. Hurley stated she would be happy to put up signs on her property indicating the additional municipal parking locations. K. Webster stated he felt if the Committee changed it too much, they might run into a roadblock like at the last Council meeting. K. Webster summarized there must be 7 metres between the parking aisles, Irene's suggested landscaping changes of removing number 1, 2 and 3 parking spaces and turning it into a landscape area could increase the width of the traffic lanes and provide 4 additional parking spaces in Concept 5. I. Hurley stated her suggested revisions to Concept 5 would also allow for more distance from the stoplight to the entranceway. Mayor's Task Force — Street Steering Committee October 8, 2002 Minutes E. Heath stated that Council's intent for purchasing the gas station was for more parking. M. Graves suggested if I. Hurley's proposed changes to Concept 5 were accepted and if the parkette radius was moved forward, it would allow for the walkway to have a better angle and more direct route through the parkette. P. Fung agreed the configuration/ angle of the pathway could be changed or adjusted. I. Hurley stated this corner was the gateway / entranceway to Town, and a focal point. The parkette could be used for commemorative plaques, flagpoles, the Town Christmas tree, etc. She believed the Committee should justify the existence of the park, and stress this is not just a parking issue. M. Graves stated that years from now this was one of those projects it would be said we had the foresight to do something special at this important corner. Tillsonburg is known for its wide main street and this kind of focal point on a main corner, if is passed up, may be regretted for many generations to come. This is a legacy item, not just about parking. We should try to accomplish this while it is Town property. In Concept 5, we will have increased the parking numbers in the area, which was our overall goal. 1. Hurley questioned whether a written report should be presented by the Committee. She did not want to see the green space sacrificed for asphalt. B. McGlynn felt Irene should be spokesperson. K. Webster stated this might pose a problem as her property is involved. E. Heath agreed something in writing should go before Council. R. Lucas stated he always thought this location should be more than a parking lot and agreed with everyone on the revisions. R. Lucas stated from Council's view, parking is always a problem. He believed the concept meets all the requirements of esthetics, beauty and parking. M. Graves stated the new concept had raised the parking numbers from 19 to 23. It was noted there are also 23 parking spaces to the south of the Sears building. B. McGlynn asked whether the pathway could be changed (the path appears skinny and curved on an odd angle). I. Hurley stated the original intent was for a secondary route leading to the entranceway of the parking area. M. Graves agreed the pathway should be left in the same location but should go straight across to match the other side. It would be a more direct route and have a better appearance. M. Graves suggested a Councillor should present the Task Force presentation. Ken Webster offered to do the presentation. E. Heath suggested asking S. Lund whether a member of the Committee should make the presentation or if the Director of Operations should speak on the Committee's behalf. After general discussion in support of Concept 5 with revisions, the Street Steering Committee determined the following in support of this decision: - adding four parking spaces, from 19 to 23 while maintaining the integrity of the green space. - gateway to Town, focal point - opportunity for a legacy area, years from now, had the foresight to provide something on the corner that the Town and residents can enjoy for generations - location for flagpoles, sound system, commemorative plaques, Christmas tree, Sons and Daughters of Tillsonburg plaques, etc. - traditionally main four corners of Tillsonburg, site of first stoplight in Town, heart of the Town - in keeping with the Town's traditional heritage theme - a parkette should look inviting, this focal point should not just be concrete and asphalt - original concept was based on official Site Plan approval in January 2002 - maintains a greater distance from the stop sign to the entranceway Mayor's Task Force — Street Steering Committee October 8, 2002 Minutes - previous number of parking spaces in the south end was non-existent, now we have established 23 parking spaces on the south side, plus the proposed 23 on the north side - the Committee is still working on additional municipal parking for the proposed south end development S. Molnar, D. Morris, and R. Miggens joined the meeting at 8:50 p.m. D. Morris clarified that at the last Council meeting, staff were given direction to look at other alternatives for parking spaces, which was at 19 spaces. D. Morris was advised the Committee's proposal was now at 23, and had gone up 4 spaces. K. Webster stated that with 23 parking spaces we could still maintain the integrity of the parkette. S. Molnar requested D. Morris explain Council's position, that this was now a staff issue, and the Town was currently dealing with Sears. D. Morris stated from Council's perspective they wanted to know if there were any gains by reducing the parkette. The other issue was whether angled or straight on parking in front of Sears would allow for more spaces. Council was informed that I. Hurley must be consulted because this deviated from her site plan. Ultimately a plan to gain more parking spaces must be brought back to Council. R. Miggens stated that if Council were to take another look at it, the issue was if there were 29 versus 23 parking spaces, with 23 parking spaces, we get the parkette. With 29 parking spaces, there would be very small park. He believed Council would see the advantage of having this park over a few of parking spaces. M. Graves stated that the 29 parking space concept raised safety issues, and the park would be diminished. He believed the 23 parking space plan most closely resembled the agreed upon site plan agreement, it was safer and the park would not be diminished. K. Webster indicated that I. Hurley had been agreeable to the Committees discussions and believed Council should try to go along with it. D. Morris stated there would be a staff report to Council, which would include the Minutes of this meeting. He stated that all the 5 concept plans should be presented to Council and the Committee should present how they came to their decision. D. Morris will briefly orally review the process the Committee went through with Council and they will be presented with the Minutes. D. Morris stated should the project be approved by Council that some underground work may be done this year and that the balance would be done in the spring. Adjournment The meeting was adjourned at 9:30 p.m." LONG POINT REGION CONSERVATION AUTHORITY FULL AUTHORITY - MINUTES August 7, 2002 The Full Authority met at 7:30 p.m. in the Boardroom with all members present except A. Arthur, C. Ashbaugh, L. Chanda, and Brenda Moerschefelder. Staff present included J. Oliver, P. Bravener, B. Baskerville, and D. Holmes. Chairman C. Evanitski called the meeting to order and welcomed everyone. He called for any disclosures of interest and none were received. No additional agenda items were added. The calendar of events for August was reviewed. Dress code for the bus tour and the feeling that it may not be appropriate for the member photo, which is scheduled to be taken at 9 a.m., was discussed and members were asked to direct comments to J. Robertson. DEPUTATION: The Chairman called upon J. Cardwell, Haldimand C.A. Seasonal Camper, who was in attendance to speak to three violation notices for lots 39, 42, and 43 at the Haldimand Conservation Area. The violations are for the size, extension and additional patios. Mr. Cardwell introduced his family who were also in attendance. Mr. Cardwell stated he was representing the family and identified lot 39 as Joe Cardwell, lot 42 as James Cardwell and lot 43 as L. Cardwell. Mr. Cardwell went on to report that the families have been camping at Haldimand for a number of years and have always enjoyed the park and have not experienced any problemstviolations until this season. Mr. Cardwell asked to circulate pictures of the sites with violations and further to present pictures of other sites with a guarantee that others would not be penalized. The Chairman instructed him to circulate the pictures of only the sites in question. Mr. Cardwell went on to explain the reason for the violations and how it was presented by the park supervisor. D. Holmes was asked how/when campers are given the rules and regulations. Mr. Holmes explained that the seasonals are given all the information when they become a camper and each year information is given to them at the beginning of the year with any new changes etc. Mr. Holmes went on to explain that the park is not defined as "trailer park open space" and the bylaws of the county have to be enforced and followed. Members asked questions as to what it would take to conform to the rules. Mr. Holmes explained what would be necessary and that the grandfathering of existing units is in effect and will be in compliance when and if those seasonals are no longer campers. S. Lamb reported that he had taken the time to visit the sites and speak with Mr. Cardwell and the park supervisor. Mr. Cardwell referred to his mother's site violation and stated the patio was built for an outside area for her to use due to her physical handicap and was hoping that an allowance could be made in this case. Discussion followed on supporting staff and the fact staff are following board policy. A motion was put forward to contact county planning staff and request an inspection of the campground for compliance. MOTION A - 52 moved by P. Black, seconded by D. Wynia and DEFEATED that the appeal by John Cardwell for relief from the seasonal campsite standards at Haldimand Conservation Area be deferred to allow staff to consult County planning staff and to seek a resolution with the affected campers making the appeal. Further discussion followed and D. Holmes was instructed to try and resolve the violations with Mr. Cardwell using the existing rules/regulations and report back to the board in October if the FULL AUTHORITY COMMITTEE MEMBERS Allan Arthur, Craig Ashbaugh, Peter Black, Lary Chanda, Cliff Evanitski, Sam Lamb, Brenda Moerschfelder, Roger Orth, Floyd Sanderson, Doff Wynia -1- August 7, 2002 issues cannot be resolved. Mr. Evanitski then thanked Mr. Cardwell and his family for attending. MINUTES OF PREVIOUS MEETING: MOTION A - 53 moved by F. Sanderson, seconded by P. Black and carried that the minutes of the previous meetings of the Full Authority held July 3, 2002 and July 23, 2002, be adopted as circulated. R. Orth asked if the motion A-47 had been forwarded to Conservation Ontario. Mr. Oliver reported that he had consulted with R. Hunter Mr. Hunter has requested that the issue be treated in a broader manner and that it be included as an agenda item at the policy committee meeting and further that Conservation Ontario put it forward to the government. Mr. Holmes was asked the status of the Sutton Dam repairs. He reported that the contractor is starting on Monday, August 12'h and that the dam has been drawn down and the silt has been removed. The project should be complete within four weeks. BUSINESS ARISING: B. Baskerville reviewed the two flow charts for the Big Otter and Big Creek stream flows that were circulated to members. Big Otter Creek is in a level two low water alert while Big Creek is at level one. Mr. Baskerville was asked how the levels/graphs compare to the same time last year and he reported that if you took away the recent peak rainfall it would be close to last year's data and if it wasn't for the rainfall the Big Otter would probably beat level three. Mr. Black asked how co- ordination worked with the urban centres for declaration of the levels and the water response team (WRT) decisions and how the WRT determines when to declare a level. Mr. Baskerville explained the process. Mr. Black reported the status of the current Norfolk County Water Use Bylaw and current restrictions on water use. He stressed the need for the municipalities to act in conjunction with the response team. Mr. Black stated he would be addressing this issue with Norfolk County. Mr. Holmes reported that four wells have been completed and put in under the provincial groundwater monitoring wells project. Costs are under budget and a decision has been made to use the balance of the funds to establish one to two more wells. MOE and Authority staff will pick the sites. FINANCIAL REPORT: P. Bravener presented the 2nd quarter budget review for 2002. Mrs. Bravener noted that the PST rebate claim that was shown as a possible source of funding has been approved. The authority will receive net funding of $9,851.11. Mrs. Bravener reported that the claim is based on the past four years and was done by a sales tax consulting firm that specializes in PST recovery. The majority of the claim was for PST on trees. The report shows that the budget for members and staff expenses/perdiems are over budget and will need additional funding. It was also reported by the General Manager that he has just received verbal notice that the OMB will only approve 34 cents for km's instead of the 37 cents recommended by the board. Adjustments will have to be made. The other area that requires a_change is the funding for the purchase of the Brant railway line property. Funding will have to come from reserves as per FULL AUTHORITY COMMITTEE MEMBERS Allan Arthur, Craig Ashbaugh, Peter Black, Larry Chanda, Cliff Evanitski, Sam Lamb, Brenda Moerschfelder, Roger Orth, Floyd Sanderson, Doff Wynia -2- August 7, 2002 motion A-120 as no donations have been received. As reported in the first quarter lower interest rates will have an impact on the corporate budget and the ice storm claim through Norfolk County is still unknown. Mrs. Bravener reported that the majority of the budget is in line and the third quarter review will reveal a more in depth picture. Members made inquiries on some of the noted items. Mr. Orth questioned if the tendering for the woodlots had been completed. Mr. Holmes reported that only the Long Tract has been tendered and the authority will have to wait for the report from the ecologist which is due sometime in early September. CORRESPONDENCE: Conservation Ontario regarding the letter to the Premier of Ontario expressing their combined interest with the Association of Municipalities of Ontario, the Ontario Municipal Water Association, and the Municipal Engineers Association in the establishment of a formal process to develop a drinking water strategy for the Province of Ontario. Norfolk County regarding the passing of a resolution to support in principle and express an interest to co-operate with the Brant Waterways Foundation, the Grand River C.A., the LPRCA, and the County of Brant, on the proposal to develop the abandoned T.H. & B. rail line between West Brant and Waterford for use as a multi -use trail. Bob Speller, MP re: Agricultural Policy Framework, a federal -provincial -territorial initiative to secure profitability for Canadian agriculture in the 21s' century. Randy and Cheryl Dalton regarding a complaint with Norfolk Conservation Area. Mr. Holmes explained the details and that he had reviewed the information and that he supports the staff actions. Members agreed that the regulations are there and they should be enforced. John Cardwell regarding violations on lots 39, 42 and 43, requesting to make a presentation to the board members. G. Kibalenko requesting a 10% rebate for the construction of picnic tables and a dock. Mr. Holmes recommended that the request be deferred until he was able to further research the details, and the members agreed. MOTION A - 54 moved by R. Orth, seconded by S. Lamb and carried that the following items of correspondence be received as information: a) Conservation Ontario re: letter to Preimier b) Norfolk County re: railway line acquisition c) Bob Speller, MP re: Agric. Policy Framework d) Randy & Cheryl Dalton re: complaint with Norfolk Conservation Area e) John Cardwell re: Haldimand Conservation Area f) G. Kibalenko re: request for 10% rebate on 2001 revenue FILL & CONSTRUCTION APPLICATIONS: Mr. Baskerville answered questions on the memorandum dated July 31, 2002 for applications to place fill, regrade, remove fill and construct a residence. FULL AUTHORITY COMMITTEE MEMBERS Allan Arthur, Craig Ashbaugh, Peter Black, Larry Chanda, Ulf Evanitski, Sam Lamb, Brenda Moerschfelder, Roger Orth, Floyd Sanderson, Doff Wynia -3- August * 7, 2002 NEW BUSINESS: No items were listed on the agenda. Mr. Black asked for more information on some of the Conservation Ontario Council business meetings as reported in the information that was circulated to members. Mr. Oliver and the Chairman provided the information. R. Orth questioned D. Holmes on Little Lake C.A. operations and suggested that this might be an area that may need to be leased or closed and needs further investigation at the end of the season. F. Sanderson reported on the election of the two members to the Backus Management Board. Mr. Sanderson was requested to have the board follow policy and put forth a formal motion to the full authority in accordance with the terms of reference. The General Manager was directed to send a memorandum to the BMB to this effect. The meeting adjourned. Cliff Evanitski Chairman Pam Bravener Supervisor of Finance FULL AUTHORITY COMMITTEE MEMBERS Allan Arthur, Craig Ashbaugh, Peter Black, Lary Chanda, Cliff Evanitski, Sam Lamb, Brenda Moerschfelder, Roger Orth, Floyd Sanderson, Doff Wynia -4- LONG POINT REGION CONSERVATION AUTHORITY FULL AUTHORITY - MINUTES September 5, 2002 A special Full Authority meeting commenced at 8:30 a.m. from the authority office by conference call. Members on line for the call were C. Ashbaugh, C. Evanitski, R. Orth, F. Sanderson, L. Chanda, and D. Wynia. Staff on line were J. Oliver, D. Holmes -and P. Bravener. Chairman C. Evanitski called the meeting to order and welcomed everyone. Mr. Evanitski noted that the purpose of the call was to decide if to accept and open the one tender received for the Fairfield Plain Tract that closed on September 3rd at 4:30 p.m. Mr. Evanitski called upon the Field Superintendent, D. Holmes who reported that the Fairfield Plain Tract was part of the five year plan and was marked a year ago with all assessments completed. Mr. Holmes reported the tract is for marked standing timber and marked standing fuelwood/pulp/small dimension timber only. Mr. Oliver was asked to review the policy for acceptance of one tender. He told the members that when one tender is received the board can approve to open the tender and consider it. The Chairman called for a recorded vote. MOTION A-55 moved by F. Sanderson, seconded by L. Chanda and carried to waive the LPRCA tendering policy and to open the single tender submitted for the timber sale at the Fairfield Plain Tract. C. Ashbaugh, yes; C. Evanitski, yes; R. Orth, yes; F. Sanderson, yes; L. Chanda, yes; D. Wynia, yes. The tender was opened and Mr. Holmes reported that the company submitting the bid has worked for the authority in the past on the Long Tract and that their performance had been rated around 98.6% . Mr. Holmes also noted that the bid was within the estimated value placed on the marked standing timber in March 2002. Discussion followed on the removal of the small dimension product. MOTION A - 56 moved by R. Orth, seconded by C. Ashbaugh and carried that the tender submitted by Woodland Forestry Products Ltd. for timber at the Fairfield Plain tract for a total price of $26,100 be approved. C. Ashbaugh, yes; C. Evanitski, yes; R. Orth, yes; F. Sanderson, yes; L. Chanda, yes; D. Wynia, yes. Mr. Evanitski thanked everyone for participating in the conference call and adjourned the meeting/call. Chairman C. Evanitski, i ` Supervisor of Finance Pam Bravener FULL AUTHORITY COMMITTEE MEMBERS Allan Arthur. Craig Ashbaugh, Peter Black, Larry Chanda, Cliff Evanitski, Sam Lamb, Brenda Moerschfelder, Roger Orth, Floyd Sanderson, Dolf Wynia -4- 194 PROCEDURES FOR MEETINGS AND ORGANIZATIONS (b) Form "That the postponed motion (designated by the names of the movers or by the substantive issue) now be considered" (c) Conditions 1) not debatable; 2) not amendable; 3) approval by majority of votes cast; 4) must be moved at the same meeting at which the substantive motion was postponed temporarily; 5) cannot be moved when another substantive motion is under consideration. §158. To Reconsider a Decision on a Substantive Motion (a) Purpose. The purpose of this motion is to allow second thoughts on a vote, when a decision has been made in haste or some further relevant information comes to light later in the meeting (§67). This motion can be applied to a prior decision that was made either in the affirmative or in the negative. In previous times, it was required that the mover of a motion to reconsider must be somebody that voted with the majority and then later had a change of mind. This procedure has been found to be impracticable, because more often than not no record is kept of the way members vote at a meeting. It has also been permissible in times past for members to give notice for reconsideration of a motion to take place at a later meeting. This practice is open to abuse, because one or two members could thus suspend or freeze an action that had been properly approved by a majority. To avoid such an hiatus, it is now the practice to reconsider a decision only at the same meeting or conference at which the original vote was taken. The procedural motion to reconsideris open to limited debate, in order to give its movers a chance to explain why they wish the meeting to re-examine the substantive issue. This motion is not amendable, however, because no alternative procedure is open to the meeting. If this motion is approved, by a majority of votes cast, the vote on the original substantive motion is cancelled, and the matter now returns to the meeting for further debate and possible amendment. After this debate, themotion or an amended version of it is voted upon a second time. The question is again decided by a majority of votes cast, unless the nature of the original motion is such that a greater majority is required (§§128, 129,137, etc.). This second vote on the issue now becomes the final CONSIDERATION OF A SUBSTANTIVE MOTION 195 ion of the meeting. Since the process of reconsideration pts the schedule of the approved agenda, a motion that has een reconsidered once cannot be reconsidered again. This rule does not prevent the matter from being raised at a later meeting, however, since a previously defeated motion can be renewed (§134), or a previously approved motion can be later amended (§135) or rescinded (§136). (b) Form "Thatthe decision on the motion (designated by the names of the movers or by the substantive issue) be reconsidered" (c) Conditions 1) debatable; 2) not amendable; 3) approval by majority of votes cast; 4) must be moved at the same meeting at which the original substantive motion was decided; 5) cannot be moved when another substantive motion is under consideration. valG� rPelL_ Sep-24-2002 04:53pm From-SOUTHSIDE CONSTRUCTION C SOUTHSIDE GROUP OF COMPANIES 358 HORTON STREET LONDON, ONTARIO N6B 11-7 e-mall - southslde@odyssey.on.cs +5194330634 FAX MEMO To: Town of Tillsonburg Fax 842-9431 Attention: Dave Morris, C.A.O. From: Southslde Group Per: Robert Morrison T-541 P.001/001 F-369 TEL: (519) 433-0634 FAX (519) 433-9649 September 24, 2002 Re: BROOKSIDE — 1sP Phase With reference to our September 23111 telephone discussion, we confirm as follows: 1. Paul Michiels will provide his written report from the September 19111 meeting of the Development Coordinating Committee. 2. Your written recommendation will proceed to Town Council on Tuesday, October 15"' 3- As a new name for Glendale Drive west of Clear Creek within Plan 41M-147 (enumerated as Issue #7 In our April 23f', June 21" and September 3rd Fax Memos), we hereby propose westwind Drive. Steve Lund To: David Morris/Tillsonburg@Tillsonburg, Lana 10/07/2002 04:56 PM Verstraeten/Tillsonburg@Tillsonburg cc: Peter Fung/Tillsonburg@Tillsonburg Subject: Broadway at Lisgar and Devonshire Traffic Report and Devonshire Sidewalk request For Open Council. Thanks, Steve 91 Broadway at Lisgar & Devonshire Traffic light and Lisgar sidewalk rE Steve: FYI and for council. <<SPEED SURVEY.doc>> Anything more give me a call. Jack SPEED SURVEY.doc cayford email dated 19 july 2002 re broaday lisgar devon Steve Lund To: Lana Verstraeten, steve.lund@sympatico.ca cc: 09/25/2002 10:49 AM Subject: Connecting Link Bylaw and Schedules Thanks, Steve — Forwarded by Steve Lund/Tillsonburg on 09/25/2002 10:45 AM — 4"Teasdale, Ken (MTO)" To: "'MJeffery@town.tillsonburg.on.ca'" <MJeffery@town.tillsonburg.on.ca>, g .' <Ken.Teasdale@mto.g "'SLund@town.tillsonburg.on.ca'" <SLund@town.tillsonburg.on.ca> ov.on.ca> cc: "Plant, Michael (MTO)" <Michael.Plant@mto.gov.on.ca>, "Horvath, 09/25/2002 10:36 AM Frank (MTO)" <Frank.Horvath@rrto.gov.on.ca> Subject: Connecting Link Bylaw and Schedules 11 11 Tillsonburq Sch A.ConnLink Const.Bylaw Tillsonburg Sch B.ConnLink Const.Prop. Tillsonburg Sch C.ConnLink Const.Cost Form.Estin Steve/Mark, On behalf of Michael Plant, please find attached a revised bylaw and schedules for the connecting link project for North Broadway (Hwy 19) between North Street and the Town's north limits. Schedules A, B and C have been revised and the costs illustrated in Schedule C are based on the "estimated" costs for the project, not the tender prices received. This is the way the process is suppose to work. Typically, the attached bylaw and schedules must be approved by council and in turn approved by MTO before proceeding to advertise/award the contract. Should you already taken the original submission to council on September 23, 2002 you will have to go back to council with the attached documents for approval as they have been revised/corrected based on our review. The next step would be to submit to MTO for its review and endorsement the tender price(s) for the project as well as Council's Resolution to recommend award to the low bidder. The ministry would review the submission and either concur or not recommend award, in accordance with Council's Resolution. In the case of this project, the MTO has reviewed the only tender price received for the connecting link project and we are prepared to concur with a Council Resolution to award the contract to the sole bidder. Please arrange to submit the appropriate documentation to Michael Plant so that the MTO can issue the appropriate approval documents so the project can proceed. If MTO does not receive the appropriate documentation and provide the Town with approval for the project, you could jeopardize your approved allocation. Should you have any questions please call. Ken Teasdale Regional Operations Officer Southwestern Region, London P. (519) 873-4213 F. (519) 873-4228 .--e,<Tillsonburg Sch A.ConnLink Const.Bylaw.doc>> «Tillsonburg Sch +B.ConnLink Const.Prop.doc>> «Tillsonburg Sch C.ConnLink Const.Cost Form.Estimate.xls>> OCT-11-2002 16:55 FROM-KIRWIN LAW PARTNERS 519-255-1413 T-118 P.001/009 F-291 KIRWIN PARTNERS LLP LAWYERS fOHNGRIRWP', ¢.ti. LL.RI�M 423 PEUSSIPR STREET AMU"..eh CATTI&ASSOCIATkS pOONEY M.GOOAM,BA., Ll.& Wna)SOa, ONTARIO 267 Pn7 Sn.a WaRICL1AS. ¢O1JN, M.4s.,LLB. N9A 4L2 Sum GARY M. WELLMAN, ¢A.. LLB. Wlnasw,Onw,n WARREN S. FULLERTON. BA., t>-a R PAUL LAYFIELQ. REez, LLB. TEL 519-255-9940 NPA 4R4 JFNN11C OIBTRIG S=R.LI..R. FAX. 519-255.1413 DANTe O. GATTI, RA. LL.R. Dante D. Caitl RARL II.06RSTNEIMEI4 BA, L 11- JO1BJ P. MoMANON, B.A- LI.R Direct Tine: 255-9840 EJ t.16 • TIFFANY bUDDONALD, ACOMM, J.O. ds¢ttl®ltirpjpQ¢r(R0t%.c0¢I jGN,1�lMMla. i,c"ry ., pm ln4muly ta. Aynn,,Ae llWgY flv October 11, 2002 HARD COPY WILL FOLLOW BY MAIL Our File #12351 BY FAX: 1-519-842-9431 (Pages - 9) Town of Tillsonburg 200 Broadway, 2¢n Floor Tillsonburg, ON N4G 5A7 Attn: David C. Morris By FAX: 1-519-537-3024 (Pages - 9) County of Oxford P. O. Box 397 Court House Woodstock, Ontario Attn: Jim dill Dear Sits: Re. Notice of Appeal filed against By-law No. 3032 As you will recall, our office represents Rock Developments Inc. I enclose herewith an Application for an Amendment to the Official Plan along with our firm's cheque, made payable to the Treasurer of the County of Oxford in the amount of $1,807.23. I would kindly ask that the Town and the County circulate the Application among the various agencies which are entitled to receive notice of the application - I would further ask that a council meeting before the Town of Tillsonburg, and a subsequent council meeting before the County of Oxford be scheduled at the earliest possible date so that our client's application may be disposed of. m o-- OCT-11-2002 16:55 FROG{-KIRWIN LAIC PARTNERS 519-255-1413 T-118 P-002/0O9 F-201 lIP40 I would like to thank you .in advance of your anticipated co-operation. Yours very truly, KY12WllV PAR7'NEYtS LT.P DANTE D. GA11'I DDG:rb Copy to: Rocco Tullio copy to: Gary welh= u:lrbU=eoklienis1123511oct1102.town of ullsonbtug.doe a- - OCT-11-2002 16:56 FROIJHIRWIN LAW PARTNERS 519-255-1413 T-116 P.003/000 F-291 Section one - General Information 1. Applicant; FILE NO. DATE RECEIVED: COUNTY OF OXFORD APPLICATION FOR AN AMENDMENT TO THE OFFICIAL. PLAN a) Narne ROCK DEVELOPMENTS INC. Address 13275 Tecumseh Road East TECUMSEH, Ontario N8N 3T4 b) Applicant's Interest in Subject Land: Registered Owner Agreement of Purchase and Sate (attach copy) Mortgage Other (specify) (519) 730-3900 Telephone: Fax No. (5191 735-0042 Postal Code N 8 N 3 T 4 w 2. Registered Owner. (if outer than applicant) 759414 ONTARIO LIMITED Telephone: (416) 222-7803 Name c/o MS VIVIAN WONG, Sol Ic for Fax No. t416) 222--8320 Address 5400 Y o n g e Street Postal CodeM2 N 5R 5 TORONTO, Ontario M2N 5R5 3. Solicitor or Agent: (if any) Name K I RW I N PARTNERS LLP Telephone: (519 1 255-9840 Address 4 2 3 Pet i s s i e r Street Fax No. (519) 2 5 5 -1413 W 1 N D S O R Ontario Postal Code N 9 A 4 L 2 ATTN.; N9A MR�2CARY M. WELLMAN, ESQ• 4. Location of Subject Land: Lot Numbers) South part of Lot 7 Plan No. Concession 10 Part Number(s) P a r t 0 n e (1) — Reference Plan No. 41 R- 8 5 7 Municip8{ij I I I s o n b u r g, County of 0 x f or dormer Municipality Streetl911 Civic Address 6 9 0 Broadway (Highway # 19 ) The subject land is located on the east side of the Street, tying between North Street and Q u or t e r T o w %tlydep e FOR OFFICE USE ONLY DATE PAMCMD90 INFORMATiOM CaMMATE PIN Qim.• .Co- . <a.. . OCT-11-2002 16:56 FROM-KIRWIN LAW PARTNERS 519-255-1413 T-116 P-004/000 F-291 CM ouY of OXMW APPUCAMN FOR OFFICIAL PLAN AMC iomUT Page 2 S. Present Use of Subject Land: farm Jand supermarket 6. Proposed Use of Subject Land: (Descriptlen of App[1canCs Proimt) lax X7MT= gaRtaurant and — retail space. Section Two - official Plan Information (Compete sections cr'y where CpOcabw) 1. Present Official Plan Designation: Designation of Site) (Schedule No.) (7"�le of Schedule) H3. hway Commercial 2. Proposed Official Plan Designation: (Schedule No.) (1`!e of Schedule) (Designation of Site) See Schedule B 3. Amendment to Text of Official Plan: (it an Amendment to the taxi of the ofCdW Plan is proposed, complete the fallar+riM: a) Simon of Plan 8.3 - 3.2.1 - Highwaymighway Service Commercial b) Intentof Existing Section defines permitted uses under Highwa Service Comme: c) Proposed Amendment to Section PrOPOSed site. MIY, a ICig X AX xestaurai and retail space Section Three - Zoning Br Law (if a zone dhanse to the local munidpal b"w is rsgu'rr+ed. complete the icltowing) 1. Restricted Area Zoning By -Law Number. Municipality of. Town of Tillsonbur4 . Count of" OxfOrd 2. Zoning Designation: Existing DEVELOPMENT "D" Proposed 3. Has an application for Zone Change been filed? Yes XX No 0 t ial. Section Four - Description of Development (If specific dwAlopinem is FvP0sW. coMpIde dw (otlaar nM supermarket 1. Proposed Use of Land_ Commercial Plaza, including a xvnv xx*xwx , restaurant and retail s ace. 2. Dimensions of Site: a) Area approximately 8 acres b) Frontage 440 feet irregular c) Depth 785 feet irregular 'em. . <M.. . <N.. . OCT-11-2002 16:56 FROM-K I Rif I N LAW PARTNERS 519-255-1413 T-118 P.006/009 F-291 Cournr of 0*= APPUCATM rust OFFem PLm AtieeMMPff Page 3 3. Residential Development: N o t Ap p l i e ab l e a) Gross or Net Density/Hectare b) No. of Units Type of Units h. Commercial and/or industrial Development40,000 a) Gross Floor Area (by hype of uses) 0 0 0 0 sq . f t. supermarket, 3,500 set. f t b) Proposed Uses restaurant and up to additional 4,000 sq. ft . retail space. S. Services: a) Municipal Water 0 Connected: Yes ❑ No Private Water 0 Tyler b) Municipal Sanitary Sewers 0 Connected: Yes ❑ No Q Private Sewage 0 Type if a private septic system is proposed, has an application been fled with the Oxford County Board of Health? Yes C1 No Q c) Municipal Storm Sewers ❑ Municipal Drain A d) Fire Protection: Location of Fire Station serving the subject property 5. Access to Subject Land: [IProvincial Highway � Unopened Road Allowance County Road 0 Private Flight -of -Way 0 Municipal Road ❑ Other (specify) !, El 7. Adjacent Land Uses: (indicate stature of adiscent land uses) land t Land to the north is util' south is a riult ralo t1W ersh�.p CK D VELOP 11 th ofpeper; X�2002 a-c•4+7 R Rocco Tullio, press entE OF APPLICANT The following section to be completed and signed In the presenco of a commissioner. I, Dante D. Gatti I of the City of in the. county of E56_K _. Windsor DO SOLEMNLY OF-CLARE THAT: All of the statements Contained in this appliGatissn are true and i make this solemn dedardtion conscientiCusty believing it to be true ct as if made under Bath and by virtue of the Canada Evidence Ate. and knowing that it is of the same force and effe DECLAR nDdbsefo a me at the C ity w of Aunt of Ssex in the day this t X- 2 0 0 2 SIGNATURE OF OWNER/APPLICANT 4e Rocco Tullio, President of the A tc Applicant this 00- . oc,. . OCT-11-2002 16:56 FROM IRWIN LAW PARTNERS 619-255-1413 T-116 P.006/009 F-291 COUWN OF OW= AAPUCATION FOR OFFICIAL PLM A6 0=Wr f$C 4 SKETCH/SITE PLAN USE MS PAGE FOR SKETCH (OR SURVEY PLAN IF AVAILABLE) AND ATTACH TO THE APPLICATION FORM. WfTHOUT SKETCH OR SURVEY PLAN, 7iiE APPLICATION WILL HOT BE PROCESSED. SKETCH OR SURVEY PLAN MM CONTAIN THE INFORMATION SET OUT IN ITEM 5 OF THE ZONE CHANGE APPLICATION GUIDE. <.. .0c.. . OCT-11-2002 10:57 FROM-KIRWIN LAW PARTNERS i 519-255-1419 T-118 P.007/009 F-201 CcUMy of OXF= MpUCnTON FOR QFFicm Puw AUENUL W SCALE: Pegs 5 <a- Y <0- • 401" 0 OCT-I1-2002 16:57 FROM-KIRWIN LAW PARTNERS 519-255-1413 T-119 P-008/OO9 F-291 SCHEDULE "PRELIMINARY SITE PLAN " all= f� SUP1 RMARKEf — SHOPPERS DRUG MART 12,500 SF. (1160 SM.) , ui a BROADWAY ICING'- AY No. 19 Nmna. aMAd pnd Sp..cr L[d- can.Aline GdIn..H wab.D>A prtYeo � �� OCT-11-2002 16:57 FROM-KIRWIN LAW PARTNERS 519-255-1413 T-118 P-000/009 F-291 _lam scusDul`1 ��ent allowing f o'c $ vr;� site specific am way Service C° �cial velliy � 1. ace, or alter arlcet, Testa��t ana Tet2u1 sP supersn ercial with a site SpecifiPc clarificaCion uY ainepd�ent ' hw�y Service Comm u erttarket, restam'ar�t and 2' �lg �ry sbopping Center with a s allowing for a comet retail space- Q,.. r.-----� cm..