220610 Tillsonburg 150 Ad Hoc Committee AgendaTillsonburg 150 Ad-Hoc Committee Agenda, June 10, 2022 Page 1 of 2
The Corporation of the Town of Tillsonburg
Tillsonburg 150 Ad Hoc Committee
June 10, 2022
4:30 p.m.
Council Chambers
AGENDA
1. Call to Order
2. Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Tillsonburg 150 Ad-Hoc Committee meeting
of June 10, 2022, be adopted.
3. Minutes of the Previous Meeting
May 17, 2022 Committee Minutes
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. General Business and Reports
5.1. Bentley’s
5.2. Tillsonburg 150 Events Review & Implementation
5.2.1. Review Draft Schedule
Tillsonburg 150 Ad Hoc Committee Agenda, June 10, 2022 Page 2 of 2
5.2.2. Next meeting date
6. Next Meeting
(TBD)
7. Adjournment
Proposed Resolution #2
Moved by:
Seconded by:
THAT the June 10, 2022 Tillsonburg 150 Ad-Hoc Committee meeting be
adjourned at________.
Please contact the Staff Liaison listed below if you have any concerns.
Contact
Gina Armand, Records & Legislative Coordinator
garmand@tillsonburg.ca
Tillsonburg 150 Ad-Hoc Committee Minutes, May 17, 2022 Page 1 of 4
The Corporation of the Town of Tillsonburg
Tillsonburg 150 Ad Hoc Committee
May 17, 2022
4:30 p.m.
Council Chambers
MINUTES
Present:
Chair Joan Weston, Deputy Mayor Dave Beres, Aleksandra Webber, Courtney Booth,
Absent with Regrets:
Christine Wade, Rosemary Dean
Staff Also Present:
Patty Phelps- Culture and Heritage Manager/Curator
Margaret Puhr- Administrative Assistant – Recreation, Culture & Parks
Gina Armand - Records & Legislative Coordinator
1. Call to Order
The meeting was called to order at 4:33pm by Chair Joan Weston
2. Adoption of Agenda
Resolution #1
Moved by: Dave Beres
Seconded by: Courtney Booth
Tillsonburg 150 Ad Hoc Committee Minutes, May 17, 2022 Page 2 of 4
THAT the Agenda as prepared for the Tillsonburg 150 Ad-Hoc Committee meeting
of May 17, 2022, be adopted.
Carried
3. Minutes of the Previous Meeting
May 3, 2022 Committee Minutes – Correction to 5.7 Strike out “The event banner is
ready to be erected”.
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared
5. General Business and Reports
5.1 Bentley’s
Bentley’s has been secured for the month of June. Volunteers will be selling
souvenirs every Saturday in June, from 10 am – 4:00 pm. Committee
Members will run the store on Thursday evenings. To be discussed in more
detail at next meeting.
5.2 Volunteers
There are currently 2 volunteers who will be selling souvenirs from 10am-4pm
in Bentley’s. A cash float box will be provided by the Committee. Volunteers
from the Lion’s Club have been secured to unload and load the band truck as
and help with the stage set up. Volunteers are needed for the Kid’s Zone and
the Paw Patrol adult costume. There are 2 student volunteers secured to help
during the event. More details be discussed at next meeting.
5.3 T-Go Bus
The Committee has enough funds to run a monthly advertising campaign for
the month of June on both the T-go, and the Inter-County Go buses.
Tillsonburg 150 Ad Hoc Committee Minutes, May 17, 2022 Page 3 of 4
Committee Members were in agreement to have an ad on both buses for the
entire month of June.
5.4 Tillsonburg 150 Events Review & Implementation
Applications for the full day events need to be handed in to Margaret Puhr as
soon as possible.
The parade has been cancelled. The gun salute has been cancelled due to
Covid precautions. The Chair will try to have the fly over happen at 12:20pm to
have it coincide with the Legion’s Flag Ceremony.
Souvenirs are to arrive in early June. They include the wine tumbler, soft cover
journal, keychain, pub glass, and camper mug.
Town logo frisbees have been ordered and will be given out as prizes.
Red and white balloons have been ordered with the Town’s logo.
Members discussed decreasing the prices of souvenirs for customers to cost.
The general consensus was to sell souvenirs at cost plus tax, rounding up to
the nearest dollar. Packaging and wrapping for souvenirs will be discussed at
next meeting.
An order of 1000 wooden nickels was recommended for giveaways.
Committee members agreed to order the 1000 wooden nickels.
Committee members are gathering sizes of the volunteer t-shirts and will be
confirmed at next meeting.
Bookmarks with the schedule of events was also recommended and will be
discussed at next meeting.
Banners for Broadway St. are designed. Town is waiting for second quote as
required before proceeding. The posters for storefronts are completed and are
Tillsonburg 150 Ad Hoc Committee Minutes, May 17, 2022 Page 4 of 4
being distributed across town. Save the date cards should be delivered with
the next paper route.
The time capsule is being engraved and should be completed by this
weekend. Pictures will be taken for social media and the Town’s website.
There will be a 3pm dedication to the Town regarding The Tillsonburg Lions
Memorial Tree Grove.
6. Next Meeting
June 7, 2022 at 4:30 pm.
7. Adjournment
Resolution #2
Moved by: Courtney Booth
Seconded by: Aleksandra Webber
THAT the May 17, 2022 Tillsonburg 150 Ad-Hoc Committee meeting be adjourned
at 5:10pm.
Carried
150TH DRAFT SCHEDULE TIME OF EVENT EVENT 8:00AM‐11:00AM Station Arts Pancake Breakfast 11:00AM‐11:20AM Opening Ceremonies‐Mayor‐12:00PM‐12:20PM Flag Ceremony @ Cenotaph (Legion)12:20PM (?) Harvard Fly Over12:30‐1:20 ? (Time was reserved for Parade)1:30PM‐3:00PM Annandale House Fun Fair2:30PM (Gathering) 3:00PM (Ceremony) Tulip Tree Grove Recognition Event‐Mayor?‐ (Deputy Mayor to accept if Mayor unable to attend) 3:00PM Lions Club BBQ3:30PM‐7:30PM (3:30PM ‐4:00PM Mayor to participate in dunk tank event) Memorial Park Kid’s Zone/Dunk Tank, etc4:00PM Sanders St. Pillar Dedication (Historical Society) 5:00PM Kinsmen Beer Tent6:00PM‐7:00PM Reptile Show8:00PM‐9:30PM Whiskey Jack PerformanceDusk Fireworks