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220623 Tillsonburg Airport Advisory Committee MinutesPage 1 of 6   The Corporation of the Town of Tillsonburg Tillsonburg Airport Advisory Committee June 23, 2022 5:30 p.m. Electronic Meeting MINUTES Present: Mark Renaud, Councillor Gilvesy, Emily Crombez, Jeff Miller, Dan Cameron, Euclid Benoit, David Brandon. Absent with Regrets: Jeff Dean, Valerie Durston, Mayor Molnar Also Present: Richard Sparham, Manager of Public Works Eric Duffy, Airport Manager Tracy Hird, Public Works Co-ordinator 1) Call to Order The meeting was called to order at 5:30 p.m. Chair declared that there is a quorum for this meeting. 2) Adoption of Agenda Resolution #1 Moved by: Euclid Benoit Seconded by: Councillor Gilvesy THAT the Agenda as prepared for the, June 23rd, 2022 meeting be adopted. Carried 3) Minutes of the Previous Meeting Resolution #2 Moved by: Jeff Miller Page 2 of 6   Seconded by: Councillor Gilvesy THAT the Minutes of the Tillsonburg Airport Advisory Committee meeting dated May 26th, 2022 be approved. Carried 4) Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5) General Business and Reports a) Airport Development Manual  Staff has circulated the newest Airport Development Manual to all tenants and the committee. Committee members require more time to review the manual.  All comments should be forwarded to the Airport Manager by August meeting.  The committee asked staff if the previous manuals that contained errors had been corrected. The Airport Manager is currently reviewing all of the manuals and will send them out as they are updated.   b) Hangar Updates – Staff  Jeff Howe is going through the application process, Dan Springer still plans to build on G3-1 and G3-2. All other applicants are waiting on Contractors. c) Master Plan Update – Staff i) Update on Hydro Supply  Staff met with ERTH and they had a look at the entire hydro layout. ERTH does not anticipate any problems with hydro supply.  Staff has circulated a form to all of the tenants requesting information to proceed with a load growth profile study.  Staff to send specifications on the transformers to the Committee Members.  Staff to provide tenants with a procedure on how to set up their hydro service with Hydro One. This procedure will be added to the “Building a New Hangar” process. ii) Taxiway Construction Update  The taxiway is now complete. Vehicle access only. Signage will be installed accordingly.  Staff will look into adding the centreline on the taxiway and publishing the maximum wing tip clearance. Page 3 of 6    The committee questioned who decided how to spend the RATI funding. Staff to look for RATI funding application to see what was included. iii) Airport Fence and Gate Installation  The fence is near completion. The gate is under construction.  Staff is awaiting approval/communication from Hydro One to trench and connect the electrical works to the cantilevered gate.  Key pads will be installed at two different levels so that all vehicles can access. iv) Airport Security Camera Installation  Staff will be scheduling security camera installations once the fence and gate are complete.  $23,000 was remaining from the budget to spend on cameras. v) End of Runway Trees – Staff  Staff contacted LPRCA. They have no jurisdiction or concerns over this location or the tree removals. They also contacted Oxford County and SWOX. Both also had no issues.  Staff hope to schedule the removals in the summer. vi) Fuel Farm  AGFT has quoted $7,861.20 to bring the fuel system up to spec and replace filters. Calibration will also need to take place in the future as well. This work has been approved and will commence as soon as possible. Annual maintenance has not been completed since 2018, however, staff is working on a maintenance program so this does not happen again. vii) Land Lease Fees – Changes to fees calculation  No update at this time. viii) ESA (Environmental Site Assessment)  Based on the findings of the Phase One ESA from April 2021, a Phase Two ESA was recommended to investigate the potential for contamination related to APECs. The cost of a Phase 2 ESA is $13,800.  This investigation will be included in the 2023 budget.  Staff will find out if this is mandatory.   Page 4 of 6   ix) Hangar Numbering  The new number signs have been ordered. x) Drainage  Staff is continuing to assess the drainage issues at the end of the runway.  Staff is waiting for approval from the Drainage Superintendent.  David Stevens Drainage quoted $50,000 to $60,000 to repair the issues. The runway would have to be closed for a year.  Staff will look into other more cost effective options or consider closing the runway when it is wet.  The tree at the threshold of 08 has been scheduled to be removed. xi) Promotion  Loomex is putting together a Business Action Plan. xii) Marketing  Staff is working with Economic Development to further market the airport.  Mark Renaud participated in the first session of the County of Oxford Master Transportation Planning Committee. Again there was nothing on the agenda to do with the airport. He has asked that going forward, there be a section in the Transportation Master Plan dealing with the Tillsonburg Regional Airport. He will send the minutes to the committee members and the draft outline. xiii) Other Fees: Landing, parking, Etc.  Staff will update the fee calculations in the new 2023 fees and tariffs by-law.  New fees considered may include; Medevac/Cargo Aircraft, Enplaning Passenger, After-hour Snow Removal, Car Parking, Airside Escort & Vehicles, After Hour Airport operations/Fuel Service. xiv) Capital Projects for 2023  Extension of Taxiway C Southward - $50,000  Back-up Terminal Generator - $10,000  Phase Two ESA - $15,000  Tractor/Equipment for Grass Cutting - $60,000  Apron Extension - $185,000  T-hangar 6/8 spaces (Town Owned) - $300,000 (Staff will request quotes for this T-hangar within the next two months. Budget request will be updated to reflect results from this investigation)   Page 5 of 6   Resolution #3 Moved by: Dan Cameron Seconded by: David Brandon THAT the Airport Advisory Committee believes all of the capital projects are important, however, if there is limited funding, the committee recommends that the number one priority is the apron extension. Carried   xv) Development Strategy  Staff met with the County Planner to discuss development options. Options include; Light Agri-Industrial, Agri-Retail, Agri-Tourism, Warehousing Development, Tree-Top Adventure Park, etc. that were all part of the master plan.  Process and timeframe towards anticipated completion is still unknown at this time.   d. Safety Spreadsheet – Staff  Staff is working through the recommendations from the H & S inspection.  Staff is sending a letter to a hangar regarding the condition of hangar. c. Fuel Sales and Airport Movement - Staff  Link to access Fuel Sales - https://datastudio.google.com/reporting/a8138cca-a614-4017-b562- 178c0f5e275c  Link to access Airport Movements – https://datastudio.google.com/reporting/7ae51da4-8f2f-4f42-9601- 53ca5756ba13 6) Other Business  Sub-Committee for Snowbirds. Mayor is going to update staff on what has been completed by the end of the week. Staff will email the committee to provide an update when he gets more information.  Committee would like to know a timeline when the fuel filter will be changed. The Contractor is waiting for parts to come in. Staff will send out an email to the committee when they get a date. A NOTAM will be sent out as fuel will be down when they change the filter. Page 6 of 6   7) Next Meeting August 18th, 2022 at 5:30 p.m. Staff will send an update for July 21st, 2022 in lieu of a formal July meeting. 8) Adjournment Resolution #4 Moved by: Dan Cameron Seconded by: Jeff Miller THAT the June 23rd, 2022, Tillsonburg Airport Advisory Committee meeting be adjourned at 6:43p.m. Carried