220711 Regular Council Meeting MInutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, July 11, 2022
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Parker
Councillor Rosehart
Regrets: Councillor Luciani
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Cephas Panschow, Development Commissioner
Carlos Reyes, Director of Operations and Development
Julie Columbus, Director of Recreations, Culture & Parks
Richard Sparham, Manager of Public Works
Gina Armand, Records and Legislative Coordinator
Laura Emery, Municipal Management Intern
_____________________________________________________________________
1. Call to Order
Chair, Mayor Molnar, called the meeting to order at 6:00 p.m.
2. Closed Session (None)
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3. Moment of Silence
4. Adoption of Agenda
Resolution # 2022-236
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council meeting of July 11, 2022, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No Disclosures of Pecuniary Interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-237
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT the minutes from the June 27, 2022 Council meeting and of the June 28,
2022 Special Council meeting, be approved.
Carried
7. Presentations
7.1 2021 Financial Statements
Virtual presentation given by Dianne Latta, CPA, CA of Millard, Rouse and
Rosebrugh LLP regarding the 2021 Financial Statements
Resolution # 2022-238
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council approves the 2021 Financial Statements as presented;
AND THAT the 2021 Management Letter be received.
Carried
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7.2 Delegation from Resident Matt Sholtz RE: Road Naming in
Tillsonburg
The delegate was not in attendance for the meeting.
8. Public Meetings
Resolution # 2022-239
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move into the Committee of Adjustment to hear an application for
Minor Variance at 6:13 p.m.
Carried
8.1 Minor Variance Application A 09-22 - 31 Victoria Street
Eric Gilbert, County Planner, provided an overview of the Minor Variance
application and answered all inquiries asked by Council.
Jason Hunwicks, agent for the applicant appeared before the meeting and
indicated his support of the planner’s report.
Resolution # 2022-240
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT the Town of Tillsonburg Committee of Adjustment approves
application File A 09-22 submitted by Town of Tillsonburg Non-Profit
Housing Corporation, for lands described as Part of Lots 687 -690, 715,
Plan 500, Parts 1-7 of 41R-10118 in the Town of Tillsonburg, as it relates
to:
1. Relief from Section 5.24.1.6 – Parking Space and Parking Aisle
Standards – Table 5.24.1.6 – Parking Space and Aisle Standards –
Minimum Perpendicular Width of the Aisle, to decrease the minimum
perpendicular width of the aisle for 90 degree parking from 7.3 m (24 ft) to
6.9 m (22.6 ft).
Carried
Resolution # 2022-241
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Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 6:21 p.m.
Carried
8.2 Zone Change Application - ZN 7-22-03 - Landmark Homes Inc.
Erick Gilbert, County Planner, spoke on this report and answered all
inquiries from Council.
The Chair noted that that Council received an email from Kathy and John
Lafferty noting their concerns regarding the application about the higher
density and the negative impact this would in their neighbourhood.
Trevour Benjamin of CJDL, agent, also spoke and answered questions
from Council.
Mr. Andre Fournier of 22 William, noted his concerns regarding the
application by indicating that he purposely bought a house in a single
family subdivision and felt that this proposal would devalue his property.
Council asked the Planner if there were other areas of this subdivision that
had a higher density of residential and the planner replied “no”.
Resolution # 2022-241
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT the Council of the Town of Tillsonburg approves the zone change
application submitted by Landmark Homes Inc, whereby the lands
described Lots 90, 91 & 92, Registered Plan 41M-144, in the Town of
Tillsonburg known municipally as 3, 5 & 7 Sycamore Drive are to be
rezoned from ‘Special Low Density Residential Type 1A Zone (R1A -23)’ to
‘Special Low Density Residential Type 2 Zone (R2-sp)’ to facilitate the
development of semi-detached dwellings on the subject property with
reduced lot frontages, lot area, front yard depth, and interior side yard
widths.
Defeated
8.3 Zone Change Application ZN 7-22-04 - Jacob Hiebert
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Erick Gilbert presented the Zone change application ZN 7-22-04
Trevour Benjamin of CJDL, Agent, was also present and answered
Council's inquiries.
The Chair noted that that Council received an email from Kathy and John
Lafferty noting their concerns regarding the application about the higher
density and the negative impact this would in their neighbourhood.
Resolution # 2022-242
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT the Council of the Town of Tillsonburg approves the zone change
application submitted by Landmark Homes Inc, whereby the lands
described Lots 43 & 44, Registered Plan 41M-144, in the Town of
Tillsonburg known municipally as 158 & 160 Concession Street West are
to be rezoned from ‘Low Density Residential Type 1A Zone (R1A)’ to
‘Special Low Density Residential Type 2 Zone (R2-sp)’ to facilitate the
development of semi-detached dwellings on the subject property with
reduced lot frontages, lot area, front yard depth, and interior side yard
widths.
Carried
8.4 Official Plan & Zone Change Amendment OP 22-06-7 & ZN 7-22-06 -
Tillsonburg Developments Inc. & W.H. Developments Inc.
Eric Gilbert, spoke on this Report and answered all of Council's inquiries.
Trevour Benjamin of CJDL, agent, appeared before Council and
supported the Planner’s report.
Resolution # 2022-243
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the Council of the Town of Tillsonburg advise County Council that
the Town supports the application to amend the Official Plan (File No. OP
22-06-7), submitted by Tillsonburg Developments Inc & W.H.
Developments Inc., for lands described as Lot 17, Registered Plan 41M -
205 in the Town of Tillsonburg, to re-designate the subject lands from
Service Commercial to Low and Medium Density Residential;
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AND FURTHER THAT the Council of the Town of Tillsonburg approves-in-
principle the zone change application (File No. ZN 7-22-06) submitted by
Tillsonburg Developments Inc & W.H. Developments Inc., for lands
described as Lot 17, Registered Plan 41M-205, in the Town of Tillsonburg,
to rezone the lands from ‘Special Service Commercial Zone (CC-10)’ to
‘Low Density Residential Type 3 Zone (R3)’ & ‘Special Medium Density
Residential Zone (RM-sp)’ to permit the development of 6 residential
street-fronting townhouse units.
Carried
9. Planning Reports
10. Deputation(s) on Committee Reports
11. Information Items
11.1 Footprints in the Sand Foundation - Congratulations on 150 Years
Deputy Mayor Beres gave information on the Author of Footprints in the
Sand, Margaret Powers, who currently resides in British Columbia,
Canada. Deputy Mayor Beres thanked the family for sending in their letter.
11.2 Ontario Energy Board - Notice to Enbridge Customers
No discussion or inquiries from Council.
Resolution # 2022-244
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT the information item from Footprints in the Sand Foundation dated
June 16, 2022 and from the Ontario Energy Board dated June 17, 2022,
be received as information.
Carried
12. Staff Reports
12.1 Chief Administrative Officer
12.1.1 CAO 22-02 Recommendations regarding MOUD with
Tillsonburg Hydro Incorporated (THI)
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CAO provided an overview of his report which was supported by
Council
Resolution # 2022-245
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT Council receives Report CAO 22-04 Recommendations
regarding MOUD with Tillsonburg Hydro Incorporated (THI);
AND THAT Council endorses the recommendations contained
within Report CAO 22-02 Recommendations regarding MOUD with
Tillsonburg Hydro Incorporated (THI).
Carried
12.2 Corporate Services
12.3 Economic Development
Cephas Panschow, Development Commissioner, spoke on his reports and
answered all questions from Council
12.3.1 EDM 22-17 EDAC Resolution Regarding Zoning Bylaw Height
Restrictions
Resolution # 2022-246
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the resolution from the Economic Development Advisory
Committee regarding the existing maximum height restrictions for
residential buildings within the Town of Tillsonburg be referred to
Oxford County Planning for review.
Carried
12.3.2 EDM 22-18 Contract Award – RFP 2022-001 Real Estate
Services
There was some concern about the timing of the RFP and
members asked if this was still required given the number of lots
already sold within the Industrial subdivision
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Resolution # 2022-247
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT the RFP 2022-001 Real Estate Services contract be awarded
to Avison Young for a period until December 31, 2023 with the
option to extend the contract by two 1 year periods subject to the
Town entering into listing agreements for specific properties at the
Town’s sole and absolute discretion.
Carried
12.3.3 EDM 22-19 Offer to Purchase – Part of Lot 4, Van Norman
Innovation Park
Resolution # 2022-248
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT a by-law be brought forward to authorize the Mayor and
Clerk to enter into an agreement of purchase and sale with Schep’s
Bakeries Ltd for property described as part of Block 1, Plan 41M -
381 (part of lot 4) in the Van Norman Innovation Park.
Carried
12.4 Finance
Renato Pullia, Interim Director of Finance, was present to speak on his
reports and answered all inquiries from Council.
12.4.1 FIN 22-17 - Council Expense Policy Amendments
Resolution # 2022-249
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the amendments to the Council Expense Policy 2-008 be
approved, effective July 1, 2022.
Carried
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12.4.2 FIN 22-18 - 2021 Summary of Reserves and Trusts
Resolution # 2022-250
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT Council receives report FIN 22-18, 2021 Summary of
Reserves and Trusts, as information.
Carried
12.4.3 2021 Surplus Allocation
Resolution # 2022-251
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT the 2021 surplus of $1,006,934 be allocated to the following
reserves:
1. $244,352 be transferred to the Fleet and Equipment Reserve
2. $21,770 be transferred to the Airport Reserve
3. $77,958 be transferred to the Asset Management Reserve
4. $24,000 be transferred to the Economic Development Reserve
5. $307,328 be transferred to the Facility Infrastructure Reserve, to
cover the $254,000 budgeted in 2022 capital budget for design
work for a new Town Hall, and $53,328 to cover the Town’s portion
of a 2021 capital project for a Facilities Assessment
6. $22,904 be transferred to the Insurance Reserve
7. The balance of the surplus of $308,622 be transferred to the Tax
Rate Stabilization reserve
Defeated
Resolution # 2022-252
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
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THAT the 2021 surplus of $1,006,934 be allocated to the following
reserves:
1. $244,352 be transferred to the Fleet and Equipment Reserve
2. $21,770 be transferred to the Airport Reserve
3. $77,958 be transferred to the Asset Management Reserve
4. $24,000 be transferred to the Economic Development Reserve
5. $307,328 be transferred to the Facility Infrastructure Reserve
6. $22,904 be transferred to the Insurance Reserve
7. The balance of the surplus of $308,622 be transferred to the
Tax Rate Stabilization reserve
Carried
12.5 Fire and Emergency Services
12.6 Operations and Development
12.6.1 OPD 22-28 RFT 2022-003 – Retaining Walls Reconstruction at
Beech Blvd and Quarter Town Line
Resolution # 2022-253
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council not award Tender RFT 2022 – 003 – Retaining Walls
Reconstruction at Beech Blvd and Quarter Town Line as the lowest
bid received exceeds the total budget by $355,487.98 (net HST
included);
AND THAT Council directs staff to find cost savings within the
project design and re-tender for 2023 construction.
Carried
12.6.2 OPD 21-39 Utilization of the 2021 Tillsonburg Regional Airport
Grant
Resolution # 2022-254
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT report OPD 22-30 2021 2021 Tillsonburg Regional Airport
Master Plan – Implementation Update be received as information.
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Carried
12.6.3 OPD 22-31 Bagged Leaf and Yard Waste Collection Program
Resolution # 2022-255
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT Council authorizes staff to explore the change in the former
Loose Leaf Collection Program to Curbside Bagged Leaf and Yard
Waste Collection Program;
AND THAT Council directs staff to proceed with submitting a
Request for Tender to retain a qualified waste collection contractor
to provide a Curbside Bagged Leaf and Yard Waste Collection
Service in 2022.
Carried
12.6.4 OPD 22-29 RFP 2022-010 Supply and Delivery of a 4-Wheel
Drive Articulating Sidewalk Tractor Results
Resolution # 2022-256
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council awards RFP 2022-010 Supply and Delivery of a 4-
Wheel Drive Articulating Sidewalk Tractor to Work Equipment Ltd.
of Courtland, Ontario at a cost of $176,400.96 (net HST included);
AND THAT Council authorizes funding of the purchase as
$135,828.74 from Development Charges (Residential Share) and
$40,572.22 from Taxation.
Carried
12.7 Recreation, Culture and Parks
Deputy Mayor Beres asked if there was a policy that allowed for these
types of requests and Director Columbus indicated research had been
conducted, and the request is required to be approved by Council.
12.7.1 RCP 22-14 Tillsonburg Fair Facility Request August 20 2022
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Resolution # 2022-257
Moved By: Councillor Esseltine
Seconded By: Councillor Gilvesy
THAT Council receives Staff Report RCP 22-14 as information; and
THAT Council approves the request from the Tillsonburg Tri-County
Agricultural Society to waive the facility rental fee for the use of
Lion’s Auditorium on Aug 20, 2022 from 9 am to noon to host the
Fair’s Baby Show.
Carried
13. New Business
14. Consideration of Committee Minutes
14.1 Committee Minutes
Resolution # 2022-258
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT the June 14, 2022 Economic Development Advisory Committee
Minutes be received as information.
Carried
15. Motions/Notice of Motions
16. Resolutions/Resolutions Resulting from Closed Session
17. By-Laws
17.1 A by-law to establish the Rate of Remuneration for Members of the
Council of the Corporation of the Town of Tillsonburg for the 2022 —
2026 term of Council and to Repeal By-Law 4207.
17.2 A by-law to amend Zoning By-Law Number 3295, as amend. (ZN 7-22-
03)
By-Law was withdrawn.
17.3 A by-law to amend Zoning By-Law Number 3295, as amended. (ZN 7-
22-04)
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17.4 A by-law to authorize the execution of an agreement of Purchase and
sale with Schep’s Bakeries Ltd. for property described as part of
Block 1, Plan 41M-381 (part of lot 4) in the Van Norman Innovation
Park.
Resolution # 2022-259
Moved By: Deputy Mayor Beres
Seconded By: Councillor Gilvesy
THAT a by-law to establish the Rate of Remuneration for Members of the
Council of the Corporation of the Town of Tillsonburg for the 2022 — 2026
term of Council; and
A by-law to amend Zoning By-Law Number 3295, as amended. (ZN 7-22-
04); and
A by-law to authorize the execution of an agreement of Purchase and sale
with Schep’s Bakeries Ltd. for property described as part of Block 1, Plan
41M-381 (part of lot 4) in the Van Norman Innovation Park, be read for a
first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
18. Confirm Proceedings By-law
Resolution # 2022-260
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT By-Law 2022-050, to Confirm the Proceedings of the Council meeting held
on July 11, 2022, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
19. Items of Public Interest
Mayor Molnar advised the public that the Ministry of Health Vaccination Bus,
located at 45 Hardy Ave., will be in the community on July 12, 19, and the 26th.
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Walk-ins are welcome but appointments are strongly advised. Hours are from
11am-5pm and their phone number is 1-800-943-3900
20. Adjournment
Resolution # 2022-261
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council meeting of July 11, 2022 be adjourned at 8:48 p.m.
Carried