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220712 Tillsonburg 150 Ad Hoc Committee MinutesTillsonburg 150 Ad-Hoc Committee Minutes, July 12, 2022 Page 1 of 5 The Corporation of the Town of Tillsonburg Tillsonburg 150 Ad Hoc Committee July 12, 2022 4:30 p.m. Council Chambers MINUTES Present: Chair Joan Weston, Courtney Booth, Christine Wade, Deputy Mayor Beres, Aleksandra Webber, Rosemary Dean Absent with Regrets: Staff Also Present: Patty Phelps- Culture and Heritage Manager/Curator Gina Armand - Records & Legislative Coordinator 1. Call to Order The meeting was called to order at 4:31 pm by Chair Joan Weston 2. Adoption of Agenda Resolution #1 Moved by: Deputy Mayor Beres Seconded by: Rosemary Dean Tillsonburg 150 Ad Hoc Committee Minutes, July 12, 2022 Page 2 of 5 THAT the Agenda as for the Tillsonburg 150 Ad-Hoc Committee Meeting of July 12, 2022, be adopted. Carried 3. Minutes of the Previous Meeting June 20, 2022 Committee Meeting Minutes- Staples also provided Event Scheduling with the Save the Date Cards. The Lions Club provided the hotdogs and hamburgers for the event. 4. Disclosures of Pecuniary Interest and the General Nature Thereof Rosemary Dean excused herself from voting during Resolution # 3 5. General Business and Reports 5.1 Thanks from Mayor Molnar Committee’s Chair read the Thank You letter from Mayor Molnar to the Members and also from magician Michael Fisher. 5.2 Report for Council (due July 27, 2022) Committee’s Liaison was able to confirm with the Clerk, that the Report will need to go to the parent Committee and does not need to go to Council. If the Chair wishes for Council to have a Report, we can add to the Agenda as an Information Item. Members and Liaison will prepare a report for the, Culture, Heritage and Special Awards Advisory Committee. Chair, Joan Weston to present the Report at their August 10th Committee Meeting. 5.3 Resolutions Resolution #2 Tillsonburg 150 Ad Hoc Committee Minutes, July 12, 2022 Page 3 of 5 Moved by: Rosemary Dean Seconded by: Courtney Booth THAT The Tillsonburg 150 Ad Hoc Committee approve a donation cheque to St. John Ambulance, for their on site service at Memorial Park during the Tillsonburg’s 150 Event on July 1, 2022; AND THAT the cheque be approved for the amount of $600.00 Carried. Resolution #3 Moved by: Christine Wade Seconded by: Aleksandra Webber THAT The Tillsonburg 150 Ad Hoc Committee approve a donation for the Tillsonburg Tri-Agricultural Society, in the amount of $500.00, for the use of the Crystal Palace during the Tillsonburg’s 150 Event. Carried. 5.4 Tillsonburg 150 Events Review/Recap The Tillsonburg 150 Event was a success. The final numbers weren’t finalized due to some information needed. Chair voiced her thanks towards the Communications Officer, Collen Pepper, and the amount of time and hard work she put into helping with the Tillsonburg 150 Event. The turnout for most of the activities was in record numbers. There were over 900 pancake portions given out during the Pancake Breakfast. Opening Ceremony was overflowing with crowds. There were record Tillsonburg 150 Ad Hoc Committee Minutes, July 12, 2022 Page 4 of 5 amounts of people during the Flag Raising Event. The Annandale House Event was such a success, staff lost count at 1000+ people. The Harvard fly-over was perfect timing and the Lions Tulip Tree Dedication was also a wonderful success despite the rain. News broadcasters were in attendance to film the Dedication. The Memorial Park Events were also a massive success. The Magician was spectacular. The inflatables were perfect. The children all had a blast. There were so many smiling faces. The Reptile Show was fantastic; there was quite a massive crowd. The Volunteers need a shout-out for all of their hard work and dedication throughout the entire event. They were all extremely pleasant and beyond helpful. The Lions Club event was so successful, they ran out of food. They had 300 hotdogs, 300 hamburgers, water and pop available. Whisky Jack offered a great performance. The fireworks were an amazing display. Domino’s Pizza was a great supporter throughout the event. The souvenirs generated a profit of $4,038.88. The souvenirs left are:  69 Keychains  71 Pint glasses  109 journals  78 Tumblers  163 Christmas Ornaments Economic Development will probably look into buying the remainder of the items. Tillsonburg 150 Ad Hoc Committee Minutes, July 12, 2022 Page 5 of 5 The Museum will push the sale of the Christmas ornaments in November 2022. The Chair and Members went over their list of giveaways and will arrange to pass out the remainder of the gifts. 6. Next Meeting No meetings going forward. 7. Adjournment Resolution #4 Moved by: Christine Wade Seconded by: Rosemary Dean THAT the July 12, 2022 Tillsonburg 150 Ad-Hoc Committee Meeting be adjourned at 5:37 pm. Carried.