220810 Cultural, Heritage & Special Awards Committee AgendaCulture, Heritage & Special Awards Advisory Committee Agenda, August 10, 2022 Page 1 of 2
The Corporation of the Town of Tillsonburg
Cultural, Heritage & Special Awards Committee
August 10, 2022
4:30 p.m
Council Chambers
AGENDA
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of August 10, 2022, be adopted.
3.Previous Minutes
Committee Meeting Minutes June 1, 2022
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.Closed Session
Proposed Resolution #2
Moved by:
Seconded by:
Culture, Heritage & Special Awards Advisory Committee Agenda, August 10, 2022 Page 2 of 2
THAT the Culture, Heritage and Special Awards Advisory Committee move into
Closed Session to consider two personal matters about identifiable individuals,
including municipal or local board employees; under Section 239 (2)(b) of the
Municipal Act.
5.1. Adoption of the Closed Session Agenda
5.2. Disclosures of Pecuniary Interest and the General Nature Thereof
5.3. Closed Session Items
5.3.1. Section 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
6.General Business & Reports
6.1 Heritage Listing Update
7.Next Meeting
Wednesday, September 7, 2022 at 4:30 p.m.
8.Adjournment
Proposed Resolution #3
Moved by:
Seconded by:
THAT the August 10, 2022 Culture, Heritage and Special Awards Advisory
Committee meeting be adjourned at _____ p.m.
Contact
Gina Armand-Records & Legislative Coordinator
garmand@tillsonburg.ca
Culture, Heritage & Special Awards Advisory Committee, June 1, 2022 Page 1 of 4
The Corporation of the Town of Tillsonburg
Cultural, Heritage & Special Awards Committee
June 1, 2022
4:30 p.m
Council Chambers
MINUTES
Present:
Chair-Carrie Lewis Courtney Booth, Nisha Khan, Councillor Penny Esseltine, Jason
Pankratz, Rosemary Dean
Absent with Regrets: Tabitha Verbuyst
Staff Present:
Patty Phelps- Culture and Heritage Manager/Curator
Gina Armand-Records & Legislative Coordinator
1. Call to Order
The meeting was called to order at 4:30pm by Chair-Carrie Lewis.
2. Adoption of Agenda
Resolution #1
Moved by: Courtney Booth
Seconded by: Rosemary Dean
THAT the Agenda as amended for the Culture, Heritage and Special Awards
Advisory Committee meeting of June 1, 2022, be adopted.
Culture, Heritage & Special Awards Advisory Committee, June 1, 2022 Page 2 of 4
Carried.
3. Previous Minutes
Committee Minutes No errors or omissions
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of Pecuniary Interest were disclosed.
5. Closed Session
Resolution #2
Moved by: Jason Pankratz
Seconded by: Nisha Khan
THAT the Culture, Heritage and Special Awards Advisory Committee move into
Closed Session to consider a personal matter about identifiable individuals, including
municipal or local board employees; under Section 239 (2)(b) of the Municipal Act.
5.1. Adoption of the Closed Session Agenda
5.2. Disclosures of Pecuniary Interest and the General Nature Thereof
5.3. Closed Session Items
5.3.1. Section 239 (2) (b) personal matters about identifiable individuals,
including municipal or local board employees;
Carried
6. General Business & Reports
The Committee would like to thank Collette Takacs for her hard work and dedication
on the Committee thus far as she has stepped away from the Committee for
personal reasons. The Committee Members wish Collette all the best.
Committee Members were updated on the progress from the Tillsonburg 150
Committee. T-shirts are free to staff provided they order via the link in email.
Souvenirs are available to purchase at the Museum and will be sold at cost.
Souvenirs not sold, will be brought to the 150 event to sell on July 1st.
Culture, Heritage & Special Awards Advisory Committee, June 1, 2022 Page 3 of 4
Members were updated on the time capsule event that will take place on July 1st.
Posters and information was provided to all members.
Members discussed and decided to purchase a keychain to add to the time capsule
on behalf of the Culture, Heritage, and Special Awards Committee.
Information was also provided on the High Tea event. Public are welcome to attend
between 10am-2pm. Tillsonburg`s Town Crier will be featured doing her cry on CBC
Morning News on June 2, 2022.
6.1. Heritage Listings
Committee Chair advised the Members that the Heritage Listings have all been
sent to the museum for proof reading. The goal is to have the listings ready for
approval before the end of this term. Committee Members agreed to hold an
additional committee meeting on August 10, 2022 from 4:30pm – 5:30pm to
discuss further.
6.2. Grant Application submitted by Ben Andress which requests funds to support
Forge Fest. (Attached)
Resolution #3
Moved by: Jason Pankratz
Seconded by: Courtney Booth
THAT the Cultural, Heritage and Special Awards Advisory Committee approve the
Cultural Grant Application submitted by Ben Andress which requests funds to support
Forge Fest
AND THAT staff notify the applicant of the Committee’s decision and to provide
information regarding the applicant’s responsibilities according to the Cultural
Grant Guidelines;
AND THAT staff forward the Cultural Grant in the amount of $1,100 to Forge Fest.
Carried
A fly cheque was discussed and will be requested by Liaison to Finance as soon as
possible.
Culture, Heritage & Special Awards Advisory Committee, June 1, 2022 Page 4 of 4
6.3. Vote for Vice Chair of Committee
Committee Members discussed having a Vice Chair appointed should the Chair fall
ill or be unable to attend a meeting. A Motion was passed.
Resolution #4
Moved by: Carrie Lewis
Seconded by: Rosemary Dean
THAT Jason Pankratz be the new appointed Vice Chair for the Culture, Heritage and
Special Awards Advisory Committee
Carried
7. Next Meeting
Wednesday, August 10, 2022 at 4:30 p.m.
8. Adjournment
Resolution #5
Moved by: Rosemary Dean
Seconded by: Nisha Khan
THAT the June 1, 2022 Culture, Heritage and Special Awards Advisory Committee
meeting be adjourned at 5:26 p.m.