220808 Regular Council Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, August 8, 2022
4:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Rosehart
Regrets: Councillor Parker
Staff: Kyle Pratt, Chief Administrative Officer
Michelle Smibert, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Shane Caskanette, Fire Chief
Carlos Reyes, Director of Operations and Development
Cephas Panschow, Development Commissioner
Julie Columbus, Director of Recreations, Culture & Parks
Jadie Scaman, Assistant Chief Fire and Training Prevention
Richard Sparham- Manager of Public Works
Gina Armand, Records & Legislative Coordinator
_____________________________________________________________________
1. Call to Order
Chair, Mayor Molnar, called the meeting to order at 6:10 p.m.
2. Closed Session 4:30 P.M.
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Resolution # 2022-262
THAT Council move into Closed Session to consider 2 personal matters about an
identifiable individual, including municipal or local board employees under
Section 239 (2) (b) of the Municipal Act; and
Litigation or proposed litigation including matters before an administrative
tribunals, affecting the municipality or local board; and
Proposed or pending acquisition or disposition of land by the municipality or local
board
2.1 Adoption of the Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Previous Closed Session Minutes
2.4 Consideration of Committee Closed Session Minutes
2.5 Reports
2.5.1 Litigation or proposed litigation including matters before an
administrative tribunals, affecting the municipality or local
board.
2.5.2 239 (2) (c) a proposed or pending acquisition or disposition of
land by the municipality or local board
2.5.3 Personal matter about an identifiable individual, including
municipal or local board employees under Section 239(2) (b) of
the Municipal Act.
3. Moment of Silence 6:00 P.M.
4. Adoption of Agenda
Resolution # 2022-263
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of August 8, 2022, be
approved.
Carried
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5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-264
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the minutes from the Regular Council Meeting held on July 11, 2022 be
approved.
Carried
7. Presentations
7.1 Miss Teen Southwest Ontario
Aalanna Rusnak- recent winner of Miss Teen Southwest Ontario 2022
presented her promotional video to Council and described all
accomplishments thus far. Aalanna's next preliminary competition is
August 17, 2022. This event will be live streamed.
Aalanna is gathering donations to the Make a Wish Foundation. For
inquiries, or to donate, please visit rusnakaalanna@gmail.com
Resolution # 2022-265
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receive the presentation by Aalanna Rusnak- Miss Teen
Sounthwestern Ontario, as information
Carried
7.2 1089521 Tillsonburg OPP to speak on Standby Generator
OPP Representative Dave Bush presented on the Report RCP 22 -13 OPP
Generator Presentation. Dave gave an overview of the generator
mechanics and it's functionality.
The existing generator will be moved to the maintenance area and will be
available for the Town's future use.
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Item 13.7.1 RCP 22-13 OPP Generator was discussed next.
8. Public Meetings
Resolution # 2022-266
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move into the Committee of Adjustment to hear an application for
Minor Variance at 6:35 P.M.
Carried
8.1 Minor Variance Application- A 10-22 29 Wood Haven Drive
The Mayor outlined the purpose of the application and noted if anyone
who appeals this decision has not provided Council with oral or written
submissions at the public meeting, then The Local Planning Appeal
Tribunal has the power to dismiss the appeal.
Eric Gilbert, County Planner, provided an overview of the Minor Variance
application and answered all inquiries asked by Council. The Planner also
noted that the following correspondence was received:
1. David Johnson- was not in favour
2. Evelen Lusher of 31 Wood Haven Drive concerned about the elevation
Susan Fratpietro was in attendance and spoke in favour of her Minor
Variance Application.
Resolution # 2022-267
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT the Town of Tillsonburg Committee of Adjustment approves
application File A 10-22 submitted by Susan and Kevin Fratpietro, for
lands described as LOT 35, PLAN 41M232, municipally known as 29
Wood Haven Drive, Town of Tillsonburg, County of Oxford as it relates to:
1. Relief from Section 6.2 Zone Provisions – Table 6.2 : Zone
Provisions – Lot Coverage, Maximum, to increase the maximum
permitted lot coverage from 37% to 38%
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Carried
Resolution # 2022-268
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 6:51 P.M.
Carried
8.2 Zone Change Application- ZN 7-22-07- 19 Arbor Lane
The Mayor outlined the purpose of the application and noted if anyone
who appeals this decision has not provided Council with oral or written
submissions at the public meeting, then The Local Planning Appeal
Tribunal has the power to dismiss the appeal.
Eric Gilbert, County Planner, spoke on this report and answered all
inquiries from Council.
Cindy Hollister, applicant, appeared before Council and advised that she
was following staff instructions and also noted that the Resolution read
was incorrect.
Resolution # 2022-269
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Council of the Town of Tillsonburg approves the zone change
application submitted by Cindy Hollister, whereby the lands described as
Lots 64, 65 & 66, Plan 507, and are municipally known as 19 Arbor Lane,
Town of Tillsonburg are to be rezoned from ‘Low Density Residential Type
1 Zone (R1)’ to ‘Special Low Density Residential Type 1 Zone (R1-sp)’ to
permit the development of an accessory residential unit within a proposed
detached accessory building. The proposed accessory building will have a
gross floor area of 93 m2 (1000 ft2), will have a height of 6.25 m (20.5 ft),
and will be located in the rear yard.
Carried
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8.3 Zone Change Application ZN 7-22-08- Mister Auto Wash Inc.
The Mayor outlined the purpose of the application and noted if anyone
who appeals this decision has not provided Council with oral or written
submissions at the public meeting, then The Local Planning Appeal
Tribunal has the power to dismiss the appeal.
Eric Gilbert, County Planner, presented the Zone change application ZN
7-22-08 to Council and responded to all questions.
Agent Trevor Benjamins, was also present to speak to the application ZN
7-22-08 and answered all inquiries from Council.
Resolution # 2022-270
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT the Council of the Town of Tillsonburg approves the zone change
application submitted by Mister Auto Wash Inc. (Tyson VanLeeuwen),
whereby the lands described as Lots 395, 4 15 & 416, & Part of Lot 396,
Plan 500, Town of Tillsonburg. The lands are located at the northwest
corner of the intersection of Concession Street East and Tillson Avenue,
and are municipally known as 127 Tillson Ave, Tillsonburg are to be
rezone to amend the current ‘Service Commercial Holding Zone (SC-(H))’
to remove the Holding Provision present on the property to permit an
expansion to the car wash establishment, consisting of an additional drive-
through car wash bay.
Carried
9. Planning Reports
10. Deputation(s) on Committee Reports
11. Information Items
11.1 Letter from Susan Crann
Resolution # 2022-271
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive the letter from Susan Crann as information;
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AND THAT the letter be forward to the Police Services Board for comment
and review
Carried
12. Second Quarter Financial Reports
12.1 FIN 22-21 2022 2nd Quarter Consolidated Financial Report
Resolution # 2022-272
Moved By: Councillor Gilvesy
Seconded By: Deputy Mayor Beres
THAT Council receives report FIN 22-21 2022 Second Quarter
Consolidated Financial Results as information.
Carried
12.2 CS 22-22 Second Quarter Financials Report
12.3 EDM 22-20 Second Quarter Economic Development and Marketing
Results
12.4 FIN 22-20 2022 Q2 Finance Department Results
12.5 FRS 22-03 2022 Second Quarter Report
12.6 OPD 22-33 2022 Second Quarter Building Planning, By-Law Services
Results
12.7 OPD 22-34 2022 Second Quarter Operations and Development
Services
Resolution # 2022-273
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT Council receives the 2022 Second Quarter Department Results, as
information.
Carried
13. Staff Reports
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13.1 Chief Administrative Officer
13.1.1 Community Strategic Plan Update
Resolution # 2022-274
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT report CAO 22-05 Community Strategic Plan Goals Update
be received by Council as information
Carried
13.2 Corporate Services
13.2.1 CS 22-13 Personnel Policy Rates
Resolution # 2022-275
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT the revised Appendix A of the Personnel Policy entitled
“Personnel Policy Rates” be approved, effective August 1, 2022.
Carried
13.2.2 CS-22-21 Committee Chair Meeting
Resolution # 2022-276
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT the Committee Liaison/Chair meeting report be received for
information; and
THAT staff be directed to take the appropriate steps to make
amendments to the procedural by-law to be considered at a future
meeting
Carried
13.3 Economic Development
13.4 Finance
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13.4.1 FIN 22-22 2022 Q2 COVID Impact Report
Resolution # 2022-277
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Report FIN 22-22 2022 Q2 Covid-19 Impact Report be
received as information
Carried
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 22-27 School Crossing Guard Program
Resolution # 2022-278
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT Policy 2-012 - School Crossing Guard Program to regulate
crossing guard placement and warrants in the Town of Tillsonburg
be brought forward for Council consideration.
AND THAT Council approves to eliminate the school crossing
guard at Quarter Town Line/North Street West based on low
average numbers and recent implementation of the 4 -way stop.
AND THAT Council approves to eliminate the school crossing
guard at Maple Lane based on low average numbers and the
closure of Maple Lane Public School.
AND THAT Council approves the implementation of a new school
crossing guard on Frances Street in the vicinity of St. Joseph’s
school based on high counts, risk/exposure of through street/mid -
block crossing and activity.
Carried
13.6.2 OPD 22-36 Hangar Land Lease Agreement Taxiway G3-8
Resolution # 2022-279
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Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT a By-Law to execute a new Land Lease Agreement for
Taxiway G3-8 with Breman Construction Inc. be brought forward for
Council's consideration
Carried
13.6.3 OPD 22-37 Hangar Land Lease Agreement Taxiway G3-9
Resolution # 2022-280
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT a By-Law to execute a new Land Lease Agreement for
Taxiway G3-9 with Breman Construction Inc. be brought forward for
Council's consideration
Carried
13.6.4 OPS 22-35 RFP 2022-011 Supply and Delivery of a Four Wheel
Drive Articulating Loader Results
Resolution # 2022-281
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT Council awards RFP 2022-011 Supply and Delivery of a Four
Wheel Drive Articulating Loader to Brandt Tractor Ltd. of London,
Ontario at a cost of $342,422.40 (net HST included);
AND THAT Council authorizes funding the over budget amount of
$92,422.40 from the Fleet & Equipment Reserve.
Carried
13.6.5 OPD 22-32 Westwinds Subdivision Road Naming
Resolution # 2022-282
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
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THAT Council approves “Darrow Drive”, “Hill Street”, “Westwinds
Gate”, and “Thompson Court” as road names for the Westwinds
subdivision.
Carried
13.6.6 OPD 22-36 Bridges Subdivision Road Naming
Resolution # 2022-283
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT Council defer and ask the developer to provide additional
options for consideration
Carried
13.7 Recreation, Culture and Parks
13.7.1 RCP 22-13 OPP Generator Presentation
Resolution # 2022-284
Moved By: Deputy Mayor Beres
Seconded By: Councillor Gilvesy
THAT Council receives the presentation from the Province of
Ontario (OPP) and the companion Staff Report RCP 22-13 OPP
Station Generator Project as information; and
THAT all work and related costs, including subsequent
maintenance costs, be borne by the Province with no implication to
the lease between the Province and the Town; and
THAT Council approves the request from the Province of Ontario to
proceed with the replacement of the generator at 90 Concession
Street East; and further
THAT the existing generator be redeployed to the Town Fleet
Department for future use.
Carried
13.7.2 RCP 22-14 Fire and Life Safety Annual Inspections
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Resolution # 2022-285
Moved By: Councillor Gilvesy
Seconded By: Councillor Luciani
THAT Council receives Staff Report RCP 22-14 Fire and Life
Safety Annual Inspections as information; and
THAT Council approves the award of services for Annual Fire and
Life Safety Inspections at Town facilities for 2022 ($9,180), 2023
($9,428) and 2024 ($9,685) to Taplay Fire Protection of Woodstock
ON for a total amount of $28,893, excluding HST.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Committee Minutes
Resolution # 2022-286
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
THAT the following Council Committee minutes be received as
information:
July 6, 2022 Recreation and Sports Advisory Committee Minutes
June 23, 2022 Tillsonburg Airport Advisory Committee Minutes
July 12, 2022 Tillsonburg Ad Hoc Committee Minutes
July 12, 2022 Economic Development Advisory Committee Minutes
July 19, 2022 Tillsonburg Transit Advisory Committee Minutes
Carried
15.2 Long Point Conservation Minutes
Resolution # 2022-287
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
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THAT the Long Point Conservation Minutes from June 1, 2022 be
received as information.
Carried
16. Resolutions/Resolutions Resulting from Closed Session
17. By-Laws
17.1 2022-041 A By-Law To provide for the drainage works being the J.A
Smith Drain
17.2 2022-054 A By-Law To authorize an agreement of purchase and sale
with Thames Valley District School Board
17.3 2022-055 By-law To amend By-Law number 3295, as amended (ZN 7-
22-04)
17.4 2022-056 By-Law to enter into an Airport Hangar Land Lease
Agreement with Breman Construction Inc. for Taxiway G3-8
17.5 2022-057 A By-Law to enter into an Airport Hangar Land Lease
Agreement with Breman Construction Inc. for Taxiway G3-9
Resolution # 2022-288
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT By-law 2022-041 to provide for the drainage works being the J.A.
Smith Drain be read for a third and final time;
AND THAT A By-Law to authorize an agreement of purchase and sale
with Thames Valley District School Board; and
A By-Law to amend By-Law number 3295, as amended (ZN 7-22-04); and
A By-Law to enter into an Airport Hangar Land Lease Agreement with
Breman Construction Inc. for Taxiway G3-8; and
A By-Law to enter into an Airport Hangar Land Lease Agreement with
Breman Construction Inc. for Taxiway G3-9, be read for a first, second,
third and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
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18. Confirm Proceedings By-law
Resolution # 2022-289
Moved By: Councillor Gilvesy
Seconded By: Councillor Esseltine
THAT By-Law 2022-058, to Confirm the Proceedings of the Council meeting held
on August 8, 2022, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
19. Items of Public Interest
Councillor Rosehart advised the public to take great care while walking the
crosswalk on Tillson Ave. Please stop and be safe as big trucks are not able to
stop very easily.
Mayor Molnar noted some important upcoming events such as the AMO
Conference in a week. The Tri-County Agricultural Fair will run on September 19-
21, please come out and support. Terry Fox Run will take place on Sep 18, Rib
Fest last weekend of September and the Fire Fighter's BBQ on August 10, 2022.
September 12, 2022 Council Meeting
September 19, 2022 Planning Meeting
September 26, 2022 Council Meeting
20. Adjournment
Resolution # 2022-290
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council meeting of August 8, 2022 be adjourned at 8:12 P.M; and
Move back into Closed Session to complete Agenda items that were not finished
in advanced to 6:00PM.
Carried