220920 Tillsonburg Transit Advisory Committee AgendaPage 1 of 2
The Corporation of the Town of Tillsonburg
Tillsonburg Transit Advisory Committee
September 20, 2022
10:00 a.m.
In-Person Meeting
AGENDA
1. Call to Order
2. Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Tillsonburg Transit Advisory Committee
meeting of September 20th 2022, be adopted.
3. Minutes of the Previous Meeting
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. General Business and Reports
5.1. In Town Transit Update
5.1.1. Statistics
5.1.2. Winter Maintenance at Bus Stops
5.1.3. RETF Funding
5.1.4. Christmas Bus
5.1.5. Stuff the Bus
5.1.6. Santa Claus Parade
5.1.7. Bus Advertising Update
5.2. Inter-community Transit Update
Page 2 of 2
5.2.1. Statistics
5.3. Terms of Reference – Tillsonburg Transit Advisory Committee
6. Next Meeting
TBD
7. Adjournment
Proposed Resolution #2
Moved by:
Seconded by:
THAT the September 20th, 2022 Tillsonburg Transit Advisory Committee meeting be
adjourned at _____ p.m.
Please contact the Staff Liaison listed below to gain access to this electronic
meeting:
Contact
Ashley Taylor
519-688-3009 Ext. 4470
Tillsonburg Transit
Advisory
Committee
Meeting
September 20th 2022
2
In-Town Ridership
473 517
694 667 723
824
753 806 795 834
925 920
818 810
932
725 776
863
785 797
0
100
200
300
400
500
600
700
800
900
1000
0
100
200
300
400
500
600
To
t
a
l
T
i
c
k
e
t
s
S
o
l
d
Ti
c
k
e
t
s
S
o
l
d
Month
In Town Ridership by Fare Type (January 2021 -August 2022)
Cash 10 Ride Pass Monthly Pass Single Ride Ticket Day Pass Total
3
Average Monthly Usage by Stop before April 19th, 2022
4
Average Monthly Usage by Stop after
April 19th, 2022
5
6
Discussion
•5.1.2.Winter Maintenance at Bus Stops
•5.1.3.RETF Funding
•5.1.4.Christmas Bus
•5.1.5.Stuff the Bus
•5.1.6.Santa Claus Parade
•5.1.7.Bus Advertising Update
7
Inter -Community Ridership by Route
0
20
40
60
80
100
120
140
160
Au
g
u
s
t
-
2
0
Se
p
t
e
m
b
e
r
-
2
0
Oc
t
o
b
e
r
-
2
0
No
v
e
m
b
e
r
-
2
0
De
c
e
m
b
e
r
-
2
0
Ja
n
u
a
r
y
-
2
1
Fe
b
r
u
a
r
y
-
2
1
Ma
r
c
h
-
2
1
Ap
r
i
l
-
2
1
Ma
y
-
2
1
Ju
n
e
-
2
1
Ju
l
y
-
2
1
Au
g
u
s
t
-
2
1
Se
p
t
e
m
b
e
r
-
2
1
Oc
t
o
b
e
r
-
2
1
No
v
e
m
b
e
r
-
2
1
De
c
e
m
b
e
r
-
2
1
Ja
n
u
a
r
y
-
2
2
Fe
b
r
u
a
r
y
-
2
2
Ma
r
c
h
-
2
2
Ap
r
i
l
-
2
2
Ma
y
-
2
2
Ju
n
e
-
2
2
Ju
l
y
-
2
2
Au
g
u
s
t
-
2
2
Mo
n
t
h
l
y
R
i
d
e
r
s
Month/Year
Inter-Community Ridership
Route 1 (Woodstock)Route 2 (Delhi)Route 3 (Port Burwell)Route 4 (London)
8
Total Inter -Community Ridership –All Routes
119
149
197
169
132
88
134
156
131 132 132
210
189 180
165
179
139
88 96
132 131 133
195
155 146
Total Inter-Community Riders -All Routes
9
Discussion
•5.3.Terms of Reference –Tillsonburg Transit
Advisory Committee
Presentation Title | Section
Tillsonburg Transit Advisory Committee
Terms of Reference
Mandate:
The objective of the Tillsonburg Transit Advisory Committee (TTAC) is to oversee and
advise Town Council on the governance oversite of the Town's service providers’
contract for transit and specifically the policies and procedures related to service
delivery of transit. The TTAC will provide a forum for input, exchange of ideas and
debate on conventional and mobility transit related issues with representation from all
affected groups in the community.
1.0. Role of the Community Transportation Advisory Committee
1.1. Advise Council on matters related to services of community transportation.
1.2. Advise and develop working relationships with community groups involved
with community transportation and interconnectivity.
1.3. Advise and assist with the development of a public engagement program
and promote the activities of the Committee and operational policies and
procedures related to community transportation.
1.4. Advise and assist with the development of the intercommunity transit
system.
1.5. To advise Council with regard to the Community Strategic Plan.
1.6. To set out clear goals for the committee for the term.
2.1. Organization of the Committee
The Committee should be composed of people within Tillsonburg who
demonstrate a strong commitment to the Terms of Reference. A cross section
of individuals should attempt to be chosen in order to bring the committee
relevant technical and professional expertise, as well as strong advocacy,
communication and organizational skills.
2.1 Vacancies for citizen appointments will be advertised as per the Town’s
procedures for Committees of Council.
2.2 Committee members will be appointed by Council.
2.3 The Committee shall have a minimum of seven members and a maximum of
nine members.The composition shall be as follows:
• Representative of Community Living Tillsonburg.
• Representative of the Tillsonburg and District Multi Service Centre.
• Representative of the Business Improvement Area Association
• Representative of Town of Tillsonburg Council.
• Up to 4 community members including users of the transit system, one
member from the Economic Development Advisory Committee and one
member from the Accessibility Advisory Committee.
2.1. The term of a Committee Member is a four year term.
2.2. Additional members may be appointed throughout the term.
2.3. One member will be appointed by vote of the committee at the first
meeting to chair the meetings for that term. The committee will also, at this
time, select a vice-chair for the same duration. These appointees shall not
be staff members or Council representatives.
2.4. Municipal staff shall act in an advisory manner to the Committee and the
role of staff liaison shall be fulfilled by the Transit Coordinator and the
Manager of Public Works.
3.0. Meetings
3.1. The Committee will hold a minimum of one meeting per quarter with a
maximum of one meeting per month.
3.2. The date and time of the regular meetings will be established at the
first meeting of each term.
3.3. Meetings will have a formal agenda.
3.4. Agendas and information packages, that will include the minutes from the
previous meeting, will be sent (via mail, e-mail,) to Committee Members
prior to each meeting.
3.5. A majority of Council appointed Committee Members will constitute
quorum for the transaction of business.
4.0. Role of the Chair
The Chair is responsible for insuring the smooth and effective operation of the
Committee and its roles. This will include responsibility for:
4.1. Calling the meetings to order.
4.2. Encouraging an informal atmosphere to encourage the exchange of
ideas.
4.3. Creating an agenda in consultation with secretary and staff liaison.
4.4. Chairing the meetings to ensure business is carried out efficiently and
effectively.
4.5. Acting as spokesperson.
4.6. Representing the Committee on other committees when necessary.
4.7. The Chair shall conduct meetings in accordance with the Town's
Procedural By-law.
4.8. In the absence of the Chair, these responsibilities will be undertaken by a
Vice-Chair.
5.0. Role of the Secretary
The Secretary is responsible for ensuring a complete up to date record for the
Committee. The Secretary will be the staff liaison for the Committee.
5.1. In liaison with the Chair, arrange date, time and venue for meetings.
5.2. In liaison with the Chair, set agendas and circulate to the members two
business days prior to the meeting.
5.3. Circulate draft minutes to the members.
5.4. Keep a complete up-to-date record of the committee minutes.
6.0. Role of Members
Membership on the Committee is a position of responsibility and requires a
strong commitment to the Terms of Reference. Committee members are required
to:
6.1. Attend all regularly scheduled meetings. Members are required to notify
the Chair and Secretary if they are unable to attend a meeting.
6.2. Adhere to the provisions set out in the Policy for Boards and Committees
of Council. If a member has an unexplained absence of three or more
consecutive meetings then their seat on the Committee shall be declared
vacant.
6.3. Review all information supplied to them.
6.4. Prepare information for use in the development of materials for the
Committee.
6.5. Promote the role of the Committee.
6.6. Offer input to committee reports to Council.
6.7. Attend training as required to effectively perform their role as a committee
member.
6.8. Committee Members are subject to the Municipal Conflict of Interest Act
R.S.O, 1990, c.M50 and must disclose any direct or indirect pecuniary
interest. The disclosure must be recorded in the minutes of the meeting.
7.0. Role of Municipal Staff
The Town of Tillsonburg, by its nature and purpose, affects and is affected by
many different Municipal departments. Assistance will be provided on an as
required basis from various departments. Municipal staff will be responsible for
carrying out the following functions with respect to the Committee:
7.1. Acting as an information resource.
7.2. Orientation of Committee members by the Clerk’s Department at
the first meeting after Council appointment.
7.3. Assist the Committee in its’ reporting to Council.
7.4. Provide correspondence to the Committee.
7.5. Responsible for maintaining accurate and up-to-date committee records and
providing minutes to Council.
8.0. Reports to Council
The Committee may advise and make recommendations to Council in
accordance with its role. Reports may be submitted as follows:
8.1. Verbally by a Council representative.
8.2. Written Report from the staff liaison and presented by the Chair or the
designated representative.
An annual report will also be submitted to Council at the beginning of each year
outlining the Committee's accomplishments in the previous twelve months.