220922 Tillsonburg Airport Advisory Committee AgendaPage 1 of 2
The Corporation of the Town of Tillsonburg
Tillsonburg Airport Advisory Committee
September 22, 2022
5:30 p.m.
Electronic Meeting
AGENDA
1) Call to Order
2) Adoption of Agenda
Proposed Resolution #1
Moved by:
Seconded by:
THAT the Agenda as prepared for the Tillsonburg Airport Advisory Committee
meeting of September 22nd, 2022, be adopted.
3) Minutes of the Previous Meeting (Attached)
Proposed Resolution #2
Moved by:
Seconded by:
THAT the Minutes of the Tillsonburg Airport Advisory Committee meeting dated
August 25th, 2022, be approved.
4) Disclosures of Pecuniary Interest and the General Nature Thereof
5) General Business and Reports
a) Airport Development Manual
b) Hangar Updates – Staff Eric
c) Master plan update – Staff:
i) Hydro Supply Richard
ii) Taxiway Construction Richard
iii) Airport Fence and Gate Installation Richard
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iv) Airport Security Camera Installation Richard
v) End of Runway Trees Richard
vi) Fuel Update Eric
vii) Promotion and Marketing Richard
viii) Capital Projects for 2023 Richard
d) Safety Spreadsheet Eric
e) Fuel Sales and Airport Movement Eric
6) Other Business
a) Loomex Contracted Services
7) Next Meeting
October 22nd, 2022 at 5:30 p.m.
8) Adjournment
Proposed Resolution #4
Moved by:
Seconded by:
THAT the September 22nd, 2022 Tillsonburg Airport Advisory Committee meeting
be adjourned at _____ p.m.
Please contact the Staff Liaison listed below to gain access to this electronic
meeting:
Contact
Richard Sparham, Manager of Public Works
rsparham@tillsonburg.ca
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The Corporation of the Town of Tillsonburg
Tillsonburg Airport Advisory Committee
August 25, 2022
5:30 p.m.
Electronic Meeting
MINUTES
Present: Mark Renaud, Councillor Gilvesy, Emily Crombez, Jeff Miller, Dan Cameron,
Euclid Benoit, David Brandon, Valerie Durston.
Absent with Regrets: Jeff Dean, Mayor Molnar
Also Present:
Richard Sparham, Manager of Public Works
Eric Duffy, Airport Manager
Tracy Hird, Public Works Co-ordinator
1) Call to Order
The meeting was called to order at 5:33 p.m.
Chair declared that there is a quorum for this meeting.
2) Adoption of Amended Agenda
Resolution #1
Moved by: Mark Renaud
Seconded by: Emily Crombez
THAT the Agenda as prepared for the, June 23rd, 2022 meeting be amended to
include a closed session at the end of the meeting.
Carried
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3) Minutes of the Previous Meeting
Resolution #2
Moved by: Councillor Gilvesy
Seconded by: Euclid Benoit
THAT the Minutes of the Tillsonburg Airport Advisory Committee meeting dated
June 23rd, 2022 be approved.
Carried
4) July 24th Update
Resolution #3
Moved by: Councillor Gilvesy
Seconded by: Euclid Benoit
THAT the emailed update of the Tillsonburg Airport Advisory Committee meeting
dated July 24th, 2022 be approved.
Carried
5) Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6) General Business and Reports
a) Airport Development Manual
• No update at this time.
b) Hangar Updates – Staff
• Henry Breman is ready to start construction on 2 hangars. Jeff Howe is going
through the application process. Dan Springer still plans to build and is
waiting on Contractors.
• Council approved 2 leases from Breman Construction.
• Task for next meeting – Where the Airport has come in the last 4 years.
c) Master Plan Update – Staff
i) Update on Hydro Supply
• Still waiting for approvals from tenants. Staff to send out a list of tenants to
the committee members that have not filled out their authorizations.
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• Better communication required from Hydro One. Hydro supply to be
determined at ERTH and Hydro One level. Staff will keep the committee
updated when they know more.
ii) Taxiway Construction Update
• The taxiway is now complete. Staff is doing research to see if it is feasible
for aircrafts to use the road access. Staff to provide an update at the next
meeting.
• Once construction is complete, the weeds will be taken care of.
• Reminder to be sent out to tenants that 3 feet around the hangar must be
maintained by the tenant.
iii) Airport Fence and Gate Installation
• Gate has not been connected. Electrical site layout should be provided
shortly.
iv) Airport Security Camera Installation
• Staff is reaching out to Hudson for installation of the security camera.
• Staff will make sure there is enough lighting in the area.
v) End of Runway Trees – Staff
• All of the Airport trees will be removed in the next week or two.
• Going forward, this land will be included in the farmland so that it will not
grow back again in the future.
vi) Fuel Farm
(Update from the Airport Manager at the beginning of the meeting)
• There was never any danger or risk to any pilots or passengers.
• The quality of the fuel was never compromised. Daily inspections were
completed and stored in MESH to catch any sediment, contaminants, water,
etc.
• There is now a maintenance system in place.
• During the maintenance, the filters were changed. Despite being past due for
service they were in good shape. They will now be changed annually.
• The hose on the Jet-A pump was changed. The 100LL hose is still in good
shape and is not due to be replaced for a number of years.
• The 100LL cable was replaced and the Jet-A cabinet has received both a
new reel and cable.
• The sump pumps for our underground storage tanks have been replaced and
both tanks are now pumped daily to remove any water.
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• A new yellow spill kit has been added behind the fuel cabinets.
• A smaller secondary spill kit is located at the diesel tank.
• The fire extinguishers have been moved to the card lock pedestal.
• Maintenance requirements to be sent out to the committee and will be added
to the Operating Manual.
• Staff to send a document to the tenants regarding the maintenance.
• Staff continues to have difficulties receiving fuel drops on time from Graham
Energy. They are open to using other suppliers if available.
• Staff is now ordering fuel when quantities reach 10,000L.
vii) Land Lease Fees – Changes to fees calculation
• No update at this time.
viii) ESA (Environmental Site Assessment)
• No update at this time.
ix) Hangar Numbering
• Hangar numbering is complete.
• Staff to remove the old numbers.
x) Drainage
• For the most part is complete.
• Issues should be resolved with the tree removals.
• Potential for more revenue from farmland? Staff to look into.
• Staff to do research to find a more cost effective solution than the $50,000 fix
that David Stevens Drainage quoted.
xi) Promotion
• Website update ongoing.
xii) Marketing
• Staff working with Economic Development for marketing at the Airport.
• Staff to contact Colleen Pepper for Twitter and Instagram logins/accounts.
xiii) Other Fees: Landing, parking, Etc.
• No update at this time.
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xiv) Capital Projects for 2023
• Staff to put together a list of high priority budget items that were discussed at
a previous meeting that were put in the Development Strategy. This will be
brought to the next meeting.
xv) Development Strategy
• No update at this time.
d. Safety Spreadsheet – Staff
• Staff continues to remove garbage and debris from around the Airport.
• Fire inspector was in and he would like to set up an inspection of the
structures on the field.
• Staff to look into the leases to see if anything is mentioned regarding the
Town having keys to access all hangars.
c. Fuel Sales and Airport Movement - Staff
• Link to access Fuel Sales -
https://datastudio.google.com/reporting/a8138cca-a614-4017-b562-
178c0f5e275c
• Link to access Airport Movements –
https://datastudio.google.com/reporting/7ae51da4-8f2f-4f42-9601-
53ca5756ba13
6) Other Business
• Budget items – AWA System or Papi Lights onto runway 26. Any Federal
funding opportunities should be looked into. Apron should be high priority.
• Ribbon cutting ceremonies should take place when projects using
government grants are complete.
• The Town owns 600 acres of farmland around the Airport. Land sales need to
be advanced to knock off infrastructure items. Airport lands would then fund
Airport infrastructure.
• County Council needs to step it up to help our regional Airport.
• More Airport promotion needs to happen.
• The new flight school owner is fully functional. A press release should be sent
out and it should be put on social media.
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7) Next Meeting
September 22nd, 2022 at 5:30 p.m.
8) Adjournment
Resolution #4
Moved by: _______
Seconded by: _______
THAT the August 25th, 2022, Tillsonburg Airport Advisory Committee meeting be
adjourned at 8:30 p.m.
Carried