221011 Regular Council Meeting Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, October 11, 2022
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Laura Pickersgill, Executive Assistant/Assistant Clerk
Shayne Reitsma, Interim Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Donna Wilson, Returning Officer
_____________________________________________________________________
1. Call to Order
Vice-Chair, Deputy Mayor Beres called the meeting to order at 4:30 p.m.
2. Closed Session
Resolution # 2022-333
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
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THAT Council move into Closed Session to consider a personal matter about an
identifiable individual, including municipal or local board employees under section
239(2)(b) of the Municipal Act and a matter of advice that is subject to solicitor-
client privilege, including communications necessary for that purpose under
Section 239(2)(f) of the Municipal Act.
Carried
3. Moment of Silence
4. Adoption of Agenda
Resolution # 2022-334
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of October 11, 2022, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-335
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the minutes from the Regular Council Meeting held on September 26,
2022, be approved.
Carried
7. Presentations
7.1 Presentation of the Poppy
Don Burton provided an overview of the poppy campaign and presented
Mayor Molnar with the first poppy.
7.2 Tillsonburg Volunteer Achievement Award Presentation
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Jason Pankratz, Vice-Chair, Culture, Heritage & Special Awards
Committee presented Margaret and Kevin Marr with the Tillsonburg
Volunteer Achievement Award for their dedicated service to the Multi-
Service Centre with assisting with the Meals on Wheels program.
7.3 A+ Link Architects Tillsonburg Community Centre
Alicia Lesniak, Architect, A+ Link Architects provided an overview of the
Community Centre aquatics centre renovation renderings.
Resolution # 2022-337
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT Council receives the A+ Link Architects Presentation of Tillsonburg
Community Centre renderings, as information.
Carried
7.4 Helping Hand Food Bank Permit Fees
The presenter was not in attendance for this meeting.
Resolution # 2022-338
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council receives the Helping Hand Food Bank Permit Fees letter,
as information;
AND THAT the request to forgive permit fees be granted.
Carried
8. Public Meetings
Resolution # 2022-339
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear an application for
Minor Variance at 7:25 P.M.
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Carried
8.1 Minor Variance Application- A 12-22 10 Elm Street
Eric Gilbert, Senior Planner, Oxford County provided an overview of the
application.
Opportunity was provided for members of Council to ask questions.
Trevor Benjamins, Associated Planning Technician, CJDL Consulting
Engineers, spoke in favour of the application.
There were no members present to speak in opposition to the application.
Resolution # 2022-340
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Town of Tillsonburg Committee of Adjustment approves
application File A12-22 submitted by Mister Auto Wash Inc. c/o Tyson
VanLeeuwen for lands described as Lots 395, 415, 416 & Part of Lot 296,
Plan 500, municipally known as 127 Tillson Avenue, Town of Tillsonburg,
County of Oxford as it relates:
1. Relief from Section 14.2 – SC Zone Provisions – Table 14.2:
Zone Provisions – Exterior Side Yard: Minimum Width, to decrease
the minimum required side yard depth from 9 m (29.5 ft) to 8.3 m
(27.2 ft);
2. Relief from Section 14.2 – SC Zone Provisions – Table 14.2:
Zone Provisions – Setback: Minimum Distance from the Centreline
of an Arterial Road as shown on Schedule “B”, to decrease the
minimum required distance from the centreline of an arterial road
from 20.5 m (67.3 ft) to 18.3 m (60 ft).
Carried
Resolution # 2022-341
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 7:37 P.M.
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Carried
9. Planning Reports
10. Deputation(s) on Committee Reports
11. Information Items
11.1 St. John's Anglican Church Re: First Responder and Medical
Personnel Thanksgiving Service
11.2 Ministry of Municipal Affairs and Housing Re: Public Consultation
Meetings
11.3 Ministry of the Solicitor General: Update- Community Safety and
Policing Act, 2019 and OPP Detachment Boards
Resolution # 2022-342
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives correspondence from St. John's Anglican Church
dated October 17, 2022, Ministry of Municipal Affairs and Housing dated
September 26, 2022 and Solicitor General dated October 4, 2022, as
information
Carried
12. Staff Reports
12.1 Chief Administrative Officer
12.1.1 CAO 22-07 Council Meeting Dates
Resolution # 2022-343
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report CAO 22-07 Council Meeting Dates,
as information;
AND THAT the Council orientation dates be set as: November 8,
15, 21 and 22, 2022;
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AND FURTHER THAT the Council budget dates be set as:
December 7 (9:00 a.m. start) and 19, 2022 and January 16 and
February 6, 2023;
AND FURTHER THAT the regularly scheduled 2023 Council
meeting dates be amended from: Monday January 23, 2023 to
Tuesday January 24, 2023; Monday April 10, 2023 to Tuesday April
11, 2023; Monday May 22, 2023 to Tuesday May 23, 2023;
Monday June 12 to Wednesday June 14, 2023; and Monday,
October 9, 2023 to Tuesday October 10, 2023.
Carried
12.1.2 CAO 22-08 Electronic Monitoring Policy
Resolution # 2022-344
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives and approves “Electronic Monitoring Policy”
for the Town of Tillsonburg.
Carried
12.2 Corporate Services
12.3 Economic Development
12.4 Finance
12.5 Fire and Emergency Services
12.6 Operations and Development
12.7 Recreation, Culture and Parks
13. New Business
14. Consideration of Committee Minutes
14.1 Committee Minutes
Staff to bring back a report regarding the areas to be kept more natural
rather than long grass in regards to the August 4, 2022 Parks,
Beautification and Cemeteries Advisory Committee minutes.
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Resolution # 2022-345
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the following Council Committee minutes be received as
information:
August 4, 2022 Parks, Beautification and Cemeteries Advisory Committee
Minutes
September 20, 2022 Tillsonburg Transit Advisory Committee Minutes
September 21, 2022 Accessibility Advisory Committee Minutes
Carried
15. Motions/Notice of Motions
16. Resolutions/Resolutions Resulting from Closed Session
17. By-Laws
17.1 A By-Law to appoint an Acting Clerk for The Corporation of the Town
of Tillsonburg (the “Town”)
Resolution # 2022-346
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
By-Law 2022-067 By-Law to appoint an Acting Clerk for the Corporation of
the Town of Tillsonburg be read a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the
name, and place the corporate seal thereunto.
Carried
18. Confirm Proceedings By-law
Resolution # 2022-347
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT By-Law 2022-066, to confirm the proceedings of the Council meeting held
on October 11, 2022, be read a first, second, third and final reading and that the
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Mayor and the Clerk be and are hereby authorized to sign the same and place
the corporate seal thereunto.
Carried
19. Items of Public Interest
Celebrate Tillsonburg 150 on October 24th at Annandale House with oatmeal for
$10.
The Culture, Heritage and Special Awards Committee is taking nominations for
the Citizen of Year.
To support the poppy campaign, you can call Branch 153 at 519-842-5281.
20. Adjournment
Resolution # 2022-348
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Council meeting of October 11, 2022 be adjourned at 7:59 p.m.
Carried