220922 Tillsonburg Airport Advisory Committee MinutesPage 1 of 5
The Corporation of the Town of Tillsonburg
Tillsonburg Airport Advisory Committee
September 22, 2022
5:30 p.m.
Electronic Meeting
MINUTES
Present: Mark Renaud, Councillor Gilvesy, Emily Crombez, Jeff Miller, Dan Cameron,
Euclid Benoit, David Brandon, Valerie Durston.
Absent with Regrets: Jeff Dean, Mayor Molnar
Also Present:
Richard Sparham, Manager of Public Works
Lisa Davidson, Loomex
Eric Duffy, Airport Manager - Loomex
Tracy Hird, Public Works Co-ordinator
1) Call to Order
The meeting was called to order at 5:31 pm.
Chair declared that there is a quorum for this meeting.
2) Adoption of Amended Agenda
Resolution #1
Moved by: Deb Gilvesy
Seconded by: Dan Cameron
THAT the Agenda as prepared for the, September 22nd, 2022 meeting be amended
to include a closed session at the beginning of the meeting to discuss Loomex
Contracted Services.
Carried
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3) Minutes of the Previous Meeting – Open Session
Resolution #2
Moved by: Dan Cameron
Seconded by: Emily Crombez
THAT the Minutes of the Tillsonburg Airport Advisory Committee Meeting – Open
Session, dated August 25th, 2022 be approved.
Carried
4) Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5) Committee entered into a Closed Session to Discuss Loomex Contracted
Services
Resolution #3
Moved by: Dan Cameron
Seconded by: Jeff Miller
THAT the meeting resume to open session at 5:51 pm.
Carried
6) General Business and Reports
a) Airport Development Manual
No update at this time.
b) Hangar Updates – Staff
Henry Breman has started construction.
2 other applicants are going through the process.
A new Cloud Permitting System is in place which will expedite the application
process. Should be live in the next week or so.
Staff to communicate the new permitting system.
Staff to provide a further update at the next meeting.
Committee members would like to know metrics on the number of permits
that have been applied for and how many were approved.
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Staff to have better communication with SWOX.
c) Master Plan Update – Staff
i) Update on Hydro Supply
Staff continuing to work on the load analysis with Hydro One.
Staff waiting for approvals from tenants.
ii) Taxiway Construction Update
Going forward, staff will bring recommendations to committee members for
input.
Staff to meet with committee members to do a walk through to discuss the
path forward and any liability issues.
Resolution #4
Moved by: David Brandon
Seconded by: Emily Crombez
THAT the committee requests to have staff paint center lines on the taxiway for
aircraft use.
Carried
iii) Airport Fence and Gate Installation
Fence and gate are installed.
Staff waiting on Hydro One to connect the hydro.
Once complete, all users will require 4 digit codes.
iv) Airport Security Camera Installation
Staff is working with other departments to expand this project. One camera
will be placed facing the fuel station and one will be facing towards the
administration building.
Fiber optics are being connected in November.
v) End of Runway Trees – Staff
All of the Airport trees have been removed.
Staff continues to work on the other private trees.
Staff to get the dimensions of land that will be added to the farmland.
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Staff to reach out to K & K to see if they are interested in planting on this
additional land.
vi) Fuel Update
AGFT has finished the maintenance.
Regulation – CSA B836-22
The suppliers that staff contacted will not do scheduled fuel drops.
Staff will begin to re-order fuel when the supply reaches 15,000 L.
10,000 L will be purchased at that time to fill the tanks. Delivery charges will
increase due to more frequent fuel drops.
Staff to contact other Airports to inquire on their fuel purchasing processes.
vii) Promotion & Marketing
Website updates ongoing.
Economic Development is working on stay and play packages. More
information to come.
viii) Capital Projects for 2023
Budget Items Ranked
(1) Apron Expansion
(2) AWOS System
(3) Back-up Terminal Generator
(4) T-Hangar 6/8 Spaces
(5) Extension of Taxiway
(6) Phase 2 ESA
The committee is in favour of the sale of lands at the Airport to support future
infrastructure needs.
Staff is currently looking into possible opportunities.
Staff would like to implement a 10-year capital plan.
ix) Development Strategy
No update at this time.
d. Safety Spreadsheet – Staff
Staff continues to remove garbage and debris from around the Airport.
Staff to contact Contractors regarding cleanup of their materials and debris
from the Airport grounds.
Fire Inspector conducted hangar inspections on a few hangars.
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c. Fuel Sales and Airport Movement - Staff
Link to access Fuel Sales -
https://datastudio.google.com/reporting/a8138cca-a614-4017-b562-
178c0f5e275c
Link to access Airport Movements –
https://datastudio.google.com/reporting/7ae51da4-8f2f-4f42-9601-
53ca5756ba13
6) Other Business
7) Next Meeting
October 20th, 2022 at 5:30 p.m.
8) Adjournment
Resolution #5
Moved by: Dan Cameron
Seconded by: Jeff Miller
THAT the September 22nd, 2022, Tillsonburg Airport Advisory Committee meeting be
adjourned at 7:15 p.m.
Carried