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221207 Council Budget Meeting Minutes 1 The Corporation of the Town of Tillsonburg Council Budget Meeting MINUTES Wednesday, December 7, 2022 9:00 AM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Mayor Gilvesy Deputy Mayor Beres Councillor Luciani Councillor Parker Councillor Rosehart Councillor Spencer Councillor Parsons Staff: Kyle Pratt, Chief Administrative Officer Shane Caskanette, Fire Chief Cephas Panschow, Development Commissioner Laura Pickersgill, Executive Assistant/Assistant Clerk Cheyne Sarafinchin, Financial and Budget Analyst Julie Columbus, Director of Recreations, Culture & Parks Johnathon Graham, Director of Operations & Development Ravi Baichan, General Manager, Hydro Operations _____________________________________________________________________ 1. Call to Order The meeting was called to order at 9:00 a.m. 2. Adoption of Agenda Resolution # 2022-406 2 Moved By: Councillor Parker Seconded By: Councillor Spencer THAT the Agenda as prepared for the Council Budget meeting of Wednesday, December 7, 2022, be adopted. Carried 3. Moment of Silence 4. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 5. Finance 5.1 Budget Deliberations Renato Pullia, Interim Director of Finance and Treasurer provided an overview of the draft budget and Asset Management/Capital Budget Review. Julie Columbus, Director of Recreation, Culture and Parks provided an overview of Asset Management for Recreation, Culture and Parks. Johnathon Graham, Director of Operations and Development provided an overview of Asset Management for Operations and Development. Members of the Senior Leadership Team provided summaries of their 2023 Business Plans. Staff to bring back information at the next meeting regarding the difference in the Council 2022 to 2023 budget. Opportunity was provided for members of Council to ask questions. Resolution # 2022-407 Moved By: Councillor Parker Seconded By: Councillor Parsons THAT Council receives the budget overview report be received, as information. Carried Resolution # 2022-408 Moved By: Councillor Parker Seconded By: Councillor Rosehart 3 THAT a white paper report be brought forward to council in regards to the costs associated with residential sidewalk plowing and any risks that may come with removing the program. Carried Resolution # 2022-409 Moved By: Councillor Parker Seconded By: Councillor Rosehart THAT a white paper report be brought back to Council with regards to the proposed leaf pickup program that was brought forward in 2022. Carried Resolution # 2022-410 Moved By: Councillor Parker Seconded By: Councillor Rosehart THAT a report be added to the By-Law business plan to review the possibility of having by-law enforcement adjusted to cover overnight hours to alleviate the stress that bylaw enforcement causes on the OPP. This should include costs and or potential revenue that could be generated. Carried Resolution # 2022-411 Moved By: Councillor Parker Seconded By: Councillor Rosehart THAT Council receives the overview of Asset Management, Finance Strategy and Strategic Goals presentation, as information. Carried Resolution # 2022-412 Moved By: Councillor Parker Seconded By: Councillor Rosehart THAT project X-51 New- ATV be moved from the 2023 draft budget to the 2024 draft budget. 4 Carried Resolution # 2022-413 Moved By: Councillor Parsons Seconded By: Councillor Luciani THAT a white paper be prepared in this budget cycle regarding emergency medical alarm response times based on research from similar demographical municipalities. Carried Resolution # 2022-414 Moved By: Councillor Parker Seconded By: Councillor Rosehart THAT a white paper be brought back to Council regarding the SOMA program and the benefits of a SOMA membership. Carried Resolution # 2022-415 Moved By: Councillor Spencer Seconded By: Councillor Rosehart THAT a white paper be brought back to direct staff to look into constraints and advantages of membership only access to tennis courts and in the future pickle ball courts, and reviewing membership fee variable options. Carried Resolution # 2022-416 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani THAT Council receives the department 2023 business and capital plans, as information. Carried 5 5.2 2023 Part-Time Labour Budget Variances There were no questions on this item. 5.3 Consumer Price Index Rates There were no questions on this item. 5.4 Budget Survey Review Members of Council thanked the public for their participation in the budget survey. Resolution # 2022-417 Moved By: Councillor Parker Seconded By: Councillor Rosehart THAT the December 19, 2022 Council Budget Meeting be cancelled. Carried 6. Motions/Notice of Motions 7. Confirm Proceedings By-law Resolution # 2022-418 Moved By: Councillor Luciani Seconded By: Deputy Mayor Beres THAT By-Law 2022-084, to Confirm the Proceedings of the Council Meeting held on Wednesday, December 7, 2022, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 8. Adjournment Resolution # 2022-419 Moved By: Councillor Parsons Seconded By: Councillor Rosehart THAT the Council meeting of Wednesday, December 7, 2022 be adjourned at 1:54 p.m. 6 Carried