221114 Regular Council Meeting AgendaThe Corporation of the Town of Tillsonburg
Council Meeting
AGENDA
Monday, November 14, 2022
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Moment of Silence
3.Adoption of Agenda
Proposed Resolution #1
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of Monday, November 14, 2022, be
adopted.
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #2
Moved By: ________________
Seconded By: ________________
THAT the minutes of the Council meeting of October 11, 2022, be approved.
6.Presentations
7.Public Meetings
Proposed Resolution #3
Moved By: ________________
Seconded By: ________________
THAT Council move into the Committee of Adjustment to hear an application for Minor
Variance at ____ P.M.
7.1.Minor Variance Application A 11-22 16 Concession Street West
Proposed Resolution #4
Moved By: ________________
Seconded By: ________________
THAT the Town of Tillsonburg Committee of Adjustment approves application File
A11-22 submitted by David Vandermeersch for lands described as Lots 640 and 641,
Plan 500, and Parts 2, 4, & 5 of 41R-609, municipally known as 16 Concession Street
West, Town of Tillsonburg, County of Oxford, as it relates:
1) Relief from Section 5.37.1 Permitted Projections Into Required Yards – Table
5.37.1 - Permitted Projections Into Required Yards, to increase the permitted
projection from 1.5 m (4.9 ft) to 2.75 m (9.0 ft), to facilitate the construction of a
covered porch at the front of the existing dwelling.
Proposed Resolution #5
Moved By: ________________
Seconded By: ________________
THAT Council move out of Committee of Adjustment and move back into regular
Council session at _____ P.M.
8.Planning Reports
8.1.CP 2022-397 - Potential options for Increasing Residential Density
Presented by: Eric Gilbert, Senior Planner, Oxford County
Proposed Resolution #6
Moved By: ________________
Seconded By: ________________
THAT Council receives report CP 2022-397 - Potential Options for Increasing
Residential Density, as information.
8.2.CP 2022-407 More Homes Built Faster Act, 2022
Presented by: Eric Gilbert, Senior Planner, Oxford County
Proposed Resolution #7
Moved By: ________________
Seconded By: ________________
THAT Council receives report CP 2022-407 More Homes Built Faster Act, 2022, as
information.
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9.Deputation(s) on Committee Reports
9.1.CS 22-24 Heritage Register Listing Report
Presented by: Carrie Lewis, Chair, Culture, Heritage and Special Awards Advisory
Committee
Proposed Resolution #8
Moved By: ________________
Seconded By: ________________
THAT the Culture, Heritage and Special Awards Committee recommends to Council
that Heritage Listings be added to the Town’s Heritage Register to supplement the
Designated Properties that are currently on the register;
AND THAT the Heritage Register of both Designated and Listed Properties be
accessible to the public and those interested in the community’s history through the
Town’s website and in print format.
10.Information Items
10.1.Oxford County- Regulatory Proposals- Conservation Authorities Act, Transition
Plans and Agreements for Programs and Services
10.2.Written Submissions- Proposed Federal Electoral Boundaries
10.3.Future Oxford- Federal Electoral Districts Redistribution 2022
10.4.Minister of Finance- 2023 Funding Allocations under the Ontario Municipal
Partnership Fund
Proposed Resolution #9
Moved By: ________________
Seconded By: ________________
THAT Council receives the correspondence from Oxford County dated October 12,
2022, Federal Electoral Redistribution Commission dated October 26, 2022, Future
Oxford dated October 21, 2022 and Minister of Finance dated November 9, 2022, as
information.
11.2022 Third Quarter Financial Reports
11.1.FIN 22-23 2022 Third Quarter Finance Department Results
11.2.FIN 22-24 2022 Third Quarter Consolidated Financial Report
Proposed Resolution #10
Page 3 of 342
Moved By: ________________
Seconded By: ________________
THAT Council receives report FIN 22-24 2022 Third Quarter Consolidated Financial
Report, as information.
11.3.EDM 22-16 Third Quarter Economic Development and Marketing Results
11.4.FRS 22-04 2022 Third Quarter Fire Services Results
11.5.FIN 22-25 2022 Third Quarter COVID Impact Report
11.6.OPD 22-45 2022 Third Quarter Building, Planning, By-Law Services Results
11.7.OPD 22-47 2022 Third Quarter Operations and Development Services Results
11.8.CS 22-34 2022 Q3 Corporate Services Dept Report
11.9.RCP 22-23 2022 Third Quarter Recreation, Culture and Parks Dept. Results
Proposed Resolution #11
Moved By: ________________
Seconded By: ________________
THAT Council receives the 2022 Third Quarter Reports 11.1 and 11.3-11.9, as
information.
12.Staff Reports
12.1.Chief Administrative Officer
12.2.Corporate Services
12.2.1.CS 22-25 BIA by-law amendment
Proposed Resolution #12
Moved By: ________________
Seconded By: ________________
THAT Council receives report CS 22-25, Business Improvement Area By-
Law Amendment;
AND THAT Council receive the request from the BIA to amend By-Law
2013 to add a clause to the eligibility criteria;
AND THAT a by-law be brought forward for Council’s consideration to
amend by-law 2013 being a by-law to designate a certain area as an
improvement area and to establish a Board of Management.
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12.2.2.CS 22-26 2022 Election Report
Proposed Resolution #13
Moved By: ________________
Seconded By: ________________
THAT Council receives report CS 22-26 2022 Municipal Election, as
information.
12.2.3.CS 22-27 Election Accessibility Report
Proposed Resolution #14
Moved By: ________________
Seconded By: ________________
THAT Council receives report CS 22-27 2022 Municipal Election
Accessibility Report, as information.
12.2.4.CS 22-33 Request Relief from By-Law Parking Levy
Proposed Resolution #15
Moved By: ________________
Seconded By: ________________
THAT Council receives report CS 22-33 Request Relief from By-Law, as
information;
AND THAT Council authorizes relief from the parking levy for 53 London
Street East.
12.3.Economic Development
12.3.1.EDM 22-24 Community Improvement Plan Update
Proposed Resolution #16
Moved By: ________________
Seconded By: ________________
THAT the Community Improvement Plan as revised to reflect the Town’s
Housing Goals outlined in the approved Community Strategic Plan be
approved in principle;
AND THAT the revised Community Improvement Plan documents be
forwarded to the Ontario Ministry of Municipal Affairs and Housing for
review prior to bringing back for bylaw approval.
12.3.2.EDM 22-25 Surplus Land Declaration – 25 Maple Lane Property
Proposed Resolution #17
Page 5 of 342
Moved By: ________________
Seconded By: ________________
THAT the 25 Maple Lane property, described as Part Lot 380, Plan 500;
Part 1, Plan 41R-9104, Except Part 1 Plan 41R-10139; be declared surplus
to the needs of the Town of Tillsonburg in accordance with Bylaw 2021-031
(land disposition) including suitable notification to the public.
12.3.3.EDM 22-26 Economic Development Advisory Committee Recommendation
- Project Consultant
Proposed Resolution #18
Moved By: ________________
Seconded By: ________________
THAT the Economic Development Advisory Committee recommendation
for the Town to consider project management options for the development
of Phase 2 of the Van Norman Innovation Park be referred to 2023 budget
deliberations for consideration.
12.4.Finance
12.5.Fire and Emergency Services
12.6.Operations and Development
12.6.1.OPD 22-45 Hangar Land Lease Agreement Taxiway C1-9
Proposed Resolution #19
Moved By: ________________
Seconded By: ________________
THAT Council receives Report OPD 22-45 Airport Hangar Land Lease
Taxiway C1 Lot #9;
AND THAT a By-law to a) execute the Agreement to Terminate the Lease
with Danny Richer for Taxiway C1 Lot #9, b) to execute the Hanger Land
Lease Agreement for Taxiway C1 Lot #9 with Mark Kniss and c) repeal By-
law 3883, be brought forward for Council consideration.
12.7.Recreation, Culture and Parks
12.7.1.RCP 22-22 - South Ridge Playground Replacement
Proposed Resolution #20
Moved By: ________________
Seconded By: ________________
THAT Council receives Staff Report RCP 22-22 South Ridge Playground
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Replacement, as information; and
THAT the funds from capital project #717 (OPP Security Replacement
Access System/$55,000) be reallocated to cover emergency replacement
of the playground at South Ridge Park.
13.New Business
14.Consideration of Committee Minutes
14.1.Committee Minutes
Proposed Resolution #21
Moved By: ________________
Seconded By: ________________
THAT Council receives the following Advisory Committees Minutes as information:
Recreation and Sports Advisory Committee Minutes dated October 5, 2022•
Airport Advisory Committee Minutes dated September 22, 2022•
Dog Park Advisory Committee Minutes dated October 18, 2022•
Economic Development Advisory Committee Minutes dated October 11,
2022
•
Culture, Heritage and Special Awards Advisory Committee Minutes dated
October 19, 2022.
•
14.2.Long Point Region Conservation Authority Minutes
Proposed Resolution #22
Moved By: ________________
Seconded By: ________________
THAT Council receives the Long Point Region Conservation Authority minutes dated
September 7 and October 5, 2022, as information.
15.Motions/Notice of Motions
15.1.Meeting Date Change
Proposed Resolution #23
Moved By: ________________
Seconded By: ________________
THAT Council authorizes the cancellation of the November 28, 2022 Council
meeting and reschedules the meeting to be held at 6:00 p.m. on November 21,
2022.
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15.2.Amendment to ECA- Transfer Station Automatic Gate
Proposed Resolution #24
Moved By: Councillor Gilvesy
Seconded By: ________________
THAT Council requests staff to seek an amendment to ECA to allow the automatic
gate to open seven days per week at the yard waste portion of the transfer station to
allow citizens access to the yard waste on Sundays.
15.3.Motion to Reconsider Resolution #2022-144 passed at the April 19, 2022 Council
Meeting
Proposed Resolution #25
Moved By: ________________
Seconded By: ________________
Moved By: Councillor Rosehart
THAT Resolution #2022-144 passed at the April 19, 2022 Council Meeting as set
out below be reconsidered.
Resolution # 2022-144
Moved By: Councillor Esseltine
Seconded By: Councillor Rosehart
THAT plans be put in place for council members and staff to return to the council
chambers for regularly scheduled council meetings as soon as possible, and in
accordance with the end of the COVID-19 pandemic as determined by the provincial
government. At this time, the provincial government has stated that Ontario COVID-
19 Public Health measures and advice and all remaining measures, directives and
orders are to end by April 27, 2022.
A hybrid option will continue to be available for individuals who are unable to attend
in person citing health or distance concerns.
With the provincial statement in mind and as per the town’s Procedural By-Law
section 5.3 which reads “Electronic meetings for both open and closed meetings will
be permitted in the following circumstances: during a pandemic and in certain
emergency situations”, the provincial government’s declaration supports the town’s
return to open, in person meetings of council and council committees.
AND FURTHER having been advised that the recently approved Hybrid Work Policy
could result in staff not being available to attend in person meetings, or to complete
other tasks for which in person attendance at town facilities is important, that council
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requests a staff report outlining revisions to the Hybrid Work Policy that will assure
council and the community that staff attendance at town facilities is considered
important and often in the best interest of the municipality.
Should Southwestern Public Health issue regulations requiring in-person public
meetings to cease because of a continuance or reoccurrence of COVID-19,
Councillors and staff will return to the full hybrid meeting option for the required
period of time specified by public health.
16.Resolutions/Resolutions Resulting from Closed Session
17.By-Laws
17.1.By-Law 2022-068 a by-law to amend By-Law 2013 being a by-law to designate a
certain area as an improvement area and to establish a Board of Management.
17.2.By-Law 2020-075 To Close and Deem Surplus part of an Alley between Nelson St
and Charles St
17.3.By-Law 2022-076 To Close and Deem Surplus Part of an Alley between 6 and 8
John St
Proposed Resolution #26
Moved By: ________________
Seconded By: ________________
THAT By-Law 2022-068, A By-Law to Amend By-Law 2013 being a by-law to
designate a certain area as an improvement area and to establish a Board of
Management;
By-Law 2022-075, A By-Law to Close and Deem Surplus part of an Alley between
Nelson St and Charles St, and
By-Law 2022-076, A By-Law to Close and Deem Surplus part of an Alley between 6
and 9 John St be read for a first, second, third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
18.Confirm Proceedings By-law
Proposed Resolution #27
Moved By: ________________
Seconded By: ________________
THAT By-Law 2022-074, to Confirm the Proceedings of the Council Meeting held on
Monday, November 14, 2022, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate
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seal thereunto.
19.Items of Public Interest
20.Council Acknowledgement
Presented by: Kyle Pratt, Chief Administrative Officer
21.Adjournment
Proposed Resolution #28
Moved By: ________________
Seconded By: ________________
THAT the Council meeting of Monday, November 14, 2022 be adjourned at ______ p.m.
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The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, October 11, 2022
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Laura Pickersgill, Executive Assistant/Assistant Clerk
Shayne Reitsma, Interim Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Donna Wilson, Returning Officer
_____________________________________________________________________
1. Call to Order
Vice-Chair, Deputy Mayor Beres called the meeting to order at 4:30 p.m.
2. Closed Session
Resolution # 2022-333
Moved By: Councillor Luciani
Seconded By: Councillor Gilvesy
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2
THAT Council move into Closed Session to consider a personal matter about an
identifiable individual, including municipal or local board employees under section
239(2)(b) of the Municipal Act and a matter of advice that is subject to solicitor-
client privilege, including communications necessary for that purpose under
Section 239(2)(f) of the Municipal Act.
Carried
3. Moment of Silence
4. Adoption of Agenda
Resolution # 2022-334
Moved By: Councillor Rosehart
Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of October 11, 2022, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2022-335
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT the minutes from the Regular Council Meeting held on September 26,
2022, be approved.
Carried
7. Presentations
7.1 Presentation of the Poppy
Don Burton provided an overview of the poppy campaign and presented
Mayor Molnar with the first poppy.
7.2 Tillsonburg Volunteer Achievement Award Presentation
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Jason Pankratz, Vice-Chair, Culture, Heritage & Special Awards
Committee presented Margaret and Kevin Marr with the Tillsonburg
Volunteer Achievement Award for their dedicated service to the Multi-
Service Centre with assisting with the Meals on Wheels program.
7.3 A+ Link Architects Tillsonburg Community Centre
Alicia Lesniak, Architect, A+ Link Architects provided an overview of the
Community Centre aquatics centre renovation renderings.
Resolution # 2022-337
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT Council receives the A+ Link Architects Presentation of Tillsonburg
Community Centre renderings, as information.
Carried
7.4 Helping Hand Food Bank Permit Fees
The presenter was not in attendance for this meeting.
Resolution # 2022-338
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT Council receives the Helping Hand Food Bank Permit Fees letter,
as information;
AND THAT the request to forgive permit fees be granted.
Carried
8. Public Meetings
Resolution # 2022-339
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear an application for
Minor Variance at 7:25 P.M.
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4
Carried
8.1 Minor Variance Application- A 12-22 10 Elm Street
Eric Gilbert, Senior Planner, Oxford County provided an overview of the
application.
Opportunity was provided for members of Council to ask questions.
Trevor Benjamins, Associated Planning Technician, CJDL Consulting
Engineers, spoke in favour of the application.
There were no members present to speak in opposition to the application.
Resolution # 2022-340
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the Town of Tillsonburg Committee of Adjustment approves
application File A12-22 submitted by Mister Auto Wash Inc. c/o Tyson
VanLeeuwen for lands described as Lots 395, 415, 416 & Part of Lot 296,
Plan 500, municipally known as 127 Tillson Avenue, Town of Tillsonburg,
County of Oxford as it relates:
1. Relief from Section 14.2 – SC Zone Provisions – Table 14.2:
Zone Provisions – Exterior Side Yard: Minimum Width, to decrease
the minimum required side yard depth from 9 m (29.5 ft) to 8.3 m
(27.2 ft);
2. Relief from Section 14.2 – SC Zone Provisions – Table 14.2:
Zone Provisions – Setback: Minimum Distance from the Centreline
of an Arterial Road as shown on Schedule “B”, to decrease the
minimum required distance from the centreline of an arterial road
from 20.5 m (67.3 ft) to 18.3 m (60 ft).
Carried
Resolution # 2022-341
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 7:37 P.M.
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Carried
9. Planning Reports
10. Deputation(s) on Committee Reports
11. Information Items
11.1 St. John's Anglican Church Re: First Responder and Medical
Personnel Thanksgiving Service
11.2 Ministry of Municipal Affairs and Housing Re: Public Consultation
Meetings
11.3 Ministry of the Solicitor General: Update- Community Safety and
Policing Act, 2019 and OPP Detachment Boards
Resolution # 2022-342
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives correspondence from St. John's Anglican Church
dated October 17, 2022, Ministry of Municipal Affairs and Housing dated
September 26, 2022 and Solicitor General dated October 4, 2022, as
information
Carried
12. Staff Reports
12.1 Chief Administrative Officer
12.1.1 CAO 22-07 Council Meeting Dates
Resolution # 2022-343
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report CAO 22-07 Council Meeting Dates,
as information;
AND THAT the Council orientation dates be set as: November 8,
15, 21 and 22, 2022;
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AND FURTHER THAT the Council budget dates be set as:
December 7 (9:00 a.m. start) and 19, 2022 and January 16 and
February 6, 2023;
AND FURTHER THAT the regularly scheduled 2023 Council
meeting dates be amended from: Monday January 23, 2023 to
Tuesday January 24, 2023; Monday April 10, 2023 to Tuesday April
11, 2023; Monday May 22, 2023 to Tuesday May 23, 2023;
Monday June 12 to Wednesday June 14, 2023; and Monday,
October 9, 2023 to Tuesday October 10, 2023.
Carried
12.1.2 CAO 22-08 Electronic Monitoring Policy
Resolution # 2022-344
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT Council receives and approves “Electronic Monitoring Policy”
for the Town of Tillsonburg.
Carried
12.2 Corporate Services
12.3 Economic Development
12.4 Finance
12.5 Fire and Emergency Services
12.6 Operations and Development
12.7 Recreation, Culture and Parks
13. New Business
14. Consideration of Committee Minutes
14.1 Committee Minutes
Staff to bring back a report regarding the areas to be kept more natural
rather than long grass in regards to the August 4, 2022 Parks,
Beautification and Cemeteries Advisory Committee minutes.
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Resolution # 2022-345
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the following Council Committee minutes be received as
information:
August 4, 2022 Parks, Beautification and Cemeteries Advisory Committee
Minutes
September 20, 2022 Tillsonburg Transit Advisory Committee Minutes
September 21, 2022 Accessibility Advisory Committee Minutes
Carried
15. Motions/Notice of Motions
16. Resolutions/Resolutions Resulting from Closed Session
17. By-Laws
17.1 A By-Law to appoint an Acting Clerk for The Corporation of the Town
of Tillsonburg (the “Town”)
Resolution # 2022-346
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
By-Law 2022-067 By-Law to appoint an Acting Clerk for the Corporation of
the Town of Tillsonburg be read a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the
name, and place the corporate seal thereunto.
Carried
18. Confirm Proceedings By-law
Resolution # 2022-347
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT By-Law 2022-066, to confirm the proceedings of the Council meeting held
on October 11, 2022, be read a first, second, third and final reading and that the
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Mayor and the Clerk be and are hereby authorized to sign the same and place
the corporate seal thereunto.
Carried
19. Items of Public Interest
Celebrate Tillsonburg 150 on October 24th at Annandale House with oatmeal for
$10.
The Culture, Heritage and Special Awards Committee is taking nominations for
the Citizen of Year.
To support the poppy campaign, you can call Branch 153 at 519-842-5281.
20. Adjournment
Resolution # 2022-348
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT the Council meeting of October 11, 2022 be adjourned at 7:59 p.m.
Carried
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Community Planning
P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcounty.ca Our File: A11-22
APPLICATION FOR MINOR VARIANCE
TO: Town of Tilsonburg Committee of Adjustment MEETING: November 14th, 2022 REPORT NUMBER: CP 2022-384 OWNER: David Vandermeersch
16 Concession Street W, Tillsonburg ON N4G 4X3 AGENT: Nick Ash 11 Adams Avenue, Tillsonburg ON N4G 4X3 VARIANCE REQUESTED: 1. Relief from Section 5.37.1 Permitted Projections Into Required Yards – Table 5.37.1 - Permitted Projections Into Required Yards, to increase the permitted projection from 1.5 m (4.9 ft) to 2.75 m (9.0 ft), to facilitate the construction of a covered porch at the front of the existing dwelling.
LOCATION: The subject lands are described as Lot No. 640 & 641, Plan 500, and Parts 2, 4, & 5 of 41R-609 in the Town of Tillsonburg. The lands are located on the north side of Concession St W lying between Broadway Street and Ann Street and municipally known as 16 Concession Street W. BACKGROUND INFORMATION:
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule ‘T-1’ Town of Tillsonburg Land use Plan Residential Schedule ‘T-2’ Town of Tillsonburg Residential density plan Low Density Residential
TOWN OF TILLSONBURG ZONING BY-LAW: Residential Type 1 Zone (R1) SURROUNDING USES: Predominately low density residential uses, consisting of single detached dwellings.
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File Number: A11-22 Report Number 2022-384 Page 2 COMMENTS: (a) Purpose of the Application:
The applicant is requesting relief from the above-noted section of the Town Zoning By-Law to facilitate the construction of a covered porch in the front of the existing dwelling. Specifically, the
proposed covered porch will have an area of 7.5 m² (80.7 ft²). Plate 1, Existing Zoning & Location Map, shows the location of the subject lands and the current
zoning in the immediate vicinity. Plate 2, Aerial Map (2020), shows the location of the subject lands and surrounding properties. Plate 3, Applicant’s Sketch, illustrates the location of the dwelling and the proposed covered deck on the subject land. (b) Agency Comments: The application was circulated to a number of public agencies. As of the writing of this report, no comments were received from the agency circulation.
(c) Public Consultation:
Public Notice was provided to surrounding property owners on November 4, 2022 in accordance with the requirements of the Planning Act. As of the writing of this report, no comments or concerns had been received from the public.
(d) Intent and Purpose of the Official Plan: The subject lands are designated ‘Low Density Residential’ according to the Town of Tillsonburg Land Use Plan, as contained in the County Official Plan. Within the ‘Low Density Residential’ designation, permitted land uses primarily consist of low density housing forms including single
and semi-detached dwellings, duplexes and street fronting town houses as well as accessory uses thereto. The use of the lands for a single detached dwelling conforms to the ‘Low Density Residential’ policies of the Official Plan. (e) Intent and Purpose of the Zoning By-law: The subject property is zoned ‘Low Density Residential Type 1 Zone (R1)’, which permits the development of single detached dwellings and requires a minimum front yard depth of 7.5 m (24.6
ft) for such development, and interior side yard width of 3 m (9.8 ft) on one side and 1.2 m (3.9 ft) on the narrow side.
Section 5.37.1 of the Zoning By-law permits certain structures, such as covered porches and decks, to project a maximum of 1.5 m (4.9 ft) into required yards, provided a minimum setback of 7.5 m (24.6 ft) can be maintained between the projection and the front lot line. The purpose of
this provision is to recognize that structures such as covered porches and decks are typically smaller in scale and size than single detached dwellings, and often function as additional amenity space for residential uses, which is the primary intent of maintaining the front yard space. The intent of this provision is to ensure that single detached dwellings maintain sufficient setback to provide a buffer for neighbouring properties, as well as maintaining adequate space for recreational and amenity area, and proper area for drainage.
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File Number: A11-22 Report Number 2022-384 Page 3 In this instance, it is not anticipated that the minor increase to the permitted projection into the required front yard depth will have a negative impact on neighbouring property owners or appropriate lot grading or drainage. Further, staff are satisfied that the proposed construction will
not impact the function or operation of the Concession Street, and adequate space will remain for private parking purposes which is in keeping with the intent of the Town Zoning By-law.
(f) Desirable Development/Use: It is the opinion of this office that the applicant’s proposal can be considered minor and desirable
for the development of the subject property. As the proposed relief will facilitate the development of a porch addition to an existing single detached dwelling that will still allow for adequate front yard amenity space and space available for parking purposes, it can be considered desirable development for the property. Additionally, staff are satisfied that the requested increase from 1.5 m (4.9 ft) to 2.75 m (9 ft) to the permitted projections for a covered porch can be considered a minor departure from the provisions of the By-law. Further, staff are satisfied that the proposed relief will continue to provide sufficient separation between the proposed porch and the front property line to allow for normal yard maintenance and
access for road maintenance purposes. It is also noted that the proposed variance will be in keeping with the existing character and aesthetic of the surrounding lands, as a number of dwellings in the vicinity have front porches similar to the applicant’s proposal
In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping with the general intent and purpose of the Official Plan and Town Zoning By-law and can be given
favourable consideration. RECOMMENDATION: That the Town of Tilsonburg Committee of Adjustment approve Application File A11-22,
submitted by David Vandermeersch for lands described as Lot No. 640 & 641, Plan 500, Parts 2, 4, & 5 of 41R-609 in the Town of Tillsonburg as it relates to: 1. Relief from Section 5.37.1 Permitted Projections Into Required Yards – Table 5.37.1 - Permitted Projections Into Required Yards, to increase the permitted projection from 1.5 m (4.9 ft) to 2.75 m (9.0 ft) to facilitate the construction of a covered porch at the front of the existing dwelling.
The proposed relief meets the four tests of a minor variance as set out in Section 45(1) of the Planning Act as follows:
(i) The requested relief is deemed to be a minor variance from the provisions of the Town of Tillsonburg Zoning Bylaw No. 3295;
(ii) The requested relief is desirable for the appropriate development or use of the land; (iii) The requested relief is in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law No. 3295; and (iv) The requested relief is in-keeping with the general intent and purpose of the Official Plan.
Page 21 of 342
File Number: A11-22 Report Number 2022-384 Page 4 Authored by: Haylee Hallema, Student Planner Approved for submission by: Eric Gilbert, MCIP RPP Senior Planner
Page 22 of 342
September 29, 2022
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
610
Notes
NAD_1983_UTM_Zone_17N
30 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Subject Property
Concession Steet W
Ann Street
Broadway
Plate 1: Existing Zoning & Location Map
File No: A11-22 Vandermeersch
Lot No. 640 & 641, Registered Plan No. 41R609, 16 Concession Street W, Town of Tillsonburg
Page 23 of 342
September 29, 2022
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
610
Notes
NAD_1983_UTM_Zone_17N
30 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Plate 2: Aerial Map (2020)
File No: A11-22 Vandermeersch
Lot No. 640 & 641, Registered Plan No. 41R609, 16 Concession Street W, Town of Tillsonburg
Subject Property
Ann Street
Concession Steet W
Broadway
Page 24 of 342
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File No: A11-22 Vandermeersch
Lot No. 640 & 641, Registered Plan No. 41R609, 16 Concession Street W, Town of Tillsonburg
Page 25 of 342
Community Planning
P.O. Box 1614, 21 Reeve Street
Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 Fax: 519-421-4712
Web site: www.oxfordcounty.ca
MEMO
DATE: October 27, 2022
TO: All Area Municipal CAOs and Clerks
FROM: Gordon Hough, Director, Community Planning
RE: CP 2022-397 – Potential Options for Increasing Residential Density
On October 26, 2022, Community Planning report CP 2022-397 was presented to the Council of
the County of Oxford, which contained the following recommendations:
1.That Report No. CP 2022-397 be received for information;
2.And further, that Report No. CP 2022-397 be circulated to the Area Municipalities for their
information.
Oxford County Council then passed the following resolution:
“Moved By: David Mayberry
Seconded By: Marcus Ryan
Resolved that Report No. CP 2022-397, titled "Potential Options for Increasing Residential
Density", be adopted;
And further, that staff arrange a workshop to be held on February 8, 2023 for council to
explore in more detail the options and opportunities to enhance density in all areas of the
county.
Motion Carried”
Please find attached the report, for your information.
Sincerely,
Gordon K. Hough
Director
Community Planning
Page 26 of 342
Report No: CP 2022-397
COMMUNITY PLANNING
Council Date: October 26, 2022
Page 1 of 10
To: Warden and Members of County Council
From: Director of Community Planning
Potential Options for Increasing Residential Density
RECOMMENDATIONS
1. That Report No. CP 2022-397 be received for information;
2. And further, that Report No. CP 2022-397 be circulated to the Area Municipalities for
their information.
REPORT HIGHLIGHTS
This report was prepared in response to a resolution passed by County Council earlier this
year requesting that staff bring forward a report to provide further information and options that
could be considered by the County and Area Municipalities to better accommodate projected
residential growth through increased density within fully serviced settlement areas and
minimize the need for settlement area boundary expansions.
This report contains further information and potential options that could be considered in this
regard, with the intent of providing an initial basis for discussion and consideration of potential
next steps.
Given anticipated Provincial announcements with respect to potential housing related policy
changes, which could significantly impact municipal options for encouraging and facilitating
intensification and increased density, Planning staff are advising that formal consideration of
potential municipal actions be postponed until we have a better indication as to what the
Province is proposing.
Implementation Points
The further consideration and/or implementation of the options outlined in this report could involve
a range of potential municipal actions including, but not limited to, the undertaking of various
studies and further analysis, updates to Official Plan policies, and revisions to various other
planning related documents, programs and/or processes.
Financial Impact
Adoption of the recommendations contained in this report will not result in any financial
implications beyond this year’s approved budget.
Page 27 of 342
Report No: CP 2022-397
COMMUNITY PLANNING
Council Date: October 26, 2022
Page 2 of 10
Communications
There are no specific communications being proposed as part of this report, beyond those
associated with the posting of this report as part of the Council agenda and circulation to the Area
Municipalities for their consideration. However, additional communication may be required in
order to further pursue and/or implement any Council direction and/or actions that may result from
their consideration of the various options outlined in this report.
Strategic Plan (2020-2022)
WORKS WELL
TOGETHER
WELL
CONNECTED
SHAPES
THE FUTURE
INFORMS &
ENGAGES
PERFORMS &
DELIVERS
POSITIVE
IMPACT
3.ii. 3.iii. 4.i. 4.ii.
DISCUSSION
Background
Earlier in 2022, a number of Area Municipalities reached out to County staff to get a better
understanding of potential options for facilitating and encouraging increased residential densities
in their communities and the County as a whole. Following these initial discussions, the following
motion was presented to County Council for consideration, and approved, at their May 11, 2022
meeting:
‘Whereas Oxford County recognizes that there is a need for increased quantity, variety,
and attainability of housing, and;
Whereas Oxford County is a prudent manager of its finances and intends to make the
most effective and efficient use of municipal infrastructure in the long term, and;
Whereas Oxford County values its prime agricultural land and its natural spaces, and;
Whereas Oxford County values sustainability in the delivery of all services, and;
Whereas Oxford County strives to create complete communities providing opportunities
for all to work, live, play, and learn;
Therefore be it resolved that staff be directed to bring a report to County Council to
provide further information and options that could be considered by the County and Area
Municipalities to better accommodate their projected residential growth through
increased density within fully serviced settlement areas and minimize the need for
settlement area boundary expansions.’
Page 28 of 342
Report No: CP 2022-397
COMMUNITY PLANNING
Council Date: October 26, 2022
Page 3 of 10
As a starting point for this discussion, it is noted that the County’s Official Plan policies currently
require that forecasted growth be directed primarily to fully serviced settlement areas to, among
other objectives, ensure efficient use of land, infrastructure and public services and support the
development of complete communities.
Further, the current Official Plan policies for fully serviced settlement areas (i.e. Large Urban
Centres and Serviced Villages) provide more comprehensive and detailed direction on minimum
residential density, intensification and unit mix requirements, as well as flexibility and support for
various forms of residential intensification (i.e. converted dwellings, re-purposing of older non-
residential buildings for residential use, encouraging and promoting various forms of residential
intensification in residential and mixed use areas and downtowns, criteria for establishing new
medium and high density residential development sites etc.) than many other municipalities,
particularly those located outside of the Greater Golden Horseshoe (GGH) growth plan. As such,
the existing Official Plan policy framework provides a solid foundation upon which to build,
recognizing that there are always opportunities for updates and improvement.
To this end, County staff have been working on a range of initiatives and measures to facilitate
and encourage increased residential density and intensification in the County’s fully serviced
settlement areas including, but not limited to:
Advocating for changes to Provincial housing policy through review and comment on
various housing related initiatives (i.e. PPS updates, Housing Task Force Report, Bill 109,
ARU regulations etc.) and consultation with various professional groups (e.g. Ontario
Professional Planners Institute, County Planning Directors etc.).
Maintaining up to date building and land supply information (including identification of
underutilized lots that may have potential for intensification) and monitoring the density of
all new residential development being approved throughout the County;
Initiating updates to the County’s growth forecasts and land supply analysis, including
consideration of opportunities to accommodate forecasted growth through intensification.
Updating policies and zoning to facilitate the establishment of Additional Residential Units
(ARUs) in a single detached, semi-detached or row house dwelling and/or within a building
or structure ancillary to such dwellings throughout the County, where appropriate;
Requiring the consideration and identification of appropriate residential density targets
and unit mix requirements as part of all municipally initiated secondary planning studies,
particularly those being undertaken to inform and support proposed settlement
expansions;
Development of a County Water and Wastewater Master Plan to, among other matters,
ensure that the County can plan for the servicing capacity/infrastructure investments that
are anticipated to be required to sustainably accommodate the forecasted housing and
other growth in the County; and
Continuing to leverage the County’s existing policies to encourage higher densities and
greater mix of uses as part of the review of new development in fully serviced areas.
Page 29 of 342
Report No: CP 2022-397
COMMUNITY PLANNING
Council Date: October 26, 2022
Page 4 of 10
In addition to the above noted initiatives, this report sets out to provide further information and
options that could potentially be considered by the County and Area Municipalities to better
accommodate their projected growth through increased density and intensification to minimize
the need for settlement area boundary expansions. This report summarizes and expands upon a
number of ideas that have been previously identified by Planning staff and is simply intended to
provide a starting point for initial consideration of potential options.
Comments
The following commentary provides additional information and context to help facilitate the
consideration of potential options for encouraging further intensification and increased density in
the County.
Current Residential Density Context in Oxford
The current Official Plan policies establish a permitted net residential density range for
development in each of the existing residential density designations (i.e. Low, Medium and High),
in all eight Area Municipalities, as follows:
Large Urban Centres
Woodstock
Low Density – Minimum overall residential density of 22 units/ha (9 units/ac) and no
development shall exceed 30 units/ha (12 units/ac)
For comparison, 30 units/net ha equates to an average lot size of 333 m2 (i.e. 11
x 30 m), which is roughly the min. R2 zone lot size for a single detached dwelling
in the County’s three Large Urban Centres.
Medium Density – 31 to 70 units/ha (13-30 units/ac) with maximum height of 4 storeys
High Density – 70 to 150 units/ha (31 to 60 units/ac)
Ingersoll and Tillsonburg
Low Density – 15-30 units/ha (6-12 units/ac)
Medium Density – 31-62 units/ha (13-25 units/ac)
High Density – 63-111 units/ha (26-45 units/ac)
Serviced Villages
Low Density – 15-22 units/ha (6-9 units/ac)
For comparison, 22 units/net ha equates to an average lot size of approx. 450 m2
(i.e. 15 m x 30 m), which is the minimum lot size for a single detached dwelling in
an R1 zone in most of the Serviced Villages.
Medium Density – 23-50 units/ha (10-20 units/ac), maximum 4 storeys.
High Density – Not currently permitted.
The policies for the three Large Urban Centres also generally encourage and allow for residential
intensification and higher densities in their Central Areas (i.e. in the Entrepreneurial District and
Central Business District but, for the latter, typically with a ground floor commercial requirement).
Page 30 of 342
Report No: CP 2022-397
COMMUNITY PLANNING
Council Date: October 26, 2022
Page 5 of 10
Based on recent development monitoring activities, it appears that the overall average residential
densities in the County have been trending gradually higher, with a shift toward smaller single
detached lots and a higher proportion of multiple unit type building forms (i.e. street fronting
townhouses, stacked townhouses, apartments etc.). Over the last 3 years (i.e. 2019-2021), the
County has achieved an average overall residential density (i.e. comprising all unit types and both
greenfield development and intensification) for new development of approximately 35 units/net ha
(14 units/net ac) in the Large Urban Centres and 21 units/net ha (8.5 units/net ac) in the Serviced
Villages.
Although these average densities appear to be substantially higher than the minimum density
requirements set out in the Official Plan, it is important to note that they include infill/intensification
type developments which tend to be denser than greenfield development and, therefore, raise the
overall average. Further, the average density being achieved in the County’s various
communities still varies considerably.
Potential Options for Increasing Density
a) Establishing overall residential density and/or unit type mix requirements
Given its larger size and level of existing transit services, the Official Plan policies for the
City of Woodstock currently contain requirements with respect to overall residential density
and unit mix for new communities, which are generally outlined as follows:
New Communities - a variety of dwelling types will be accommodated within each
Community Planning District such that the following dwelling mix is attainable:
Low Density 55%
Medium Density 30%
High Density 15%
The overall net residential density for the Community Planning District will approximate
30 units per hectare (12 units per acre)
The above noted density targets are generally in keeping with the density requirements and
targets currently set out in the Provincial Greater Golden Horseshoe (GGH) Growth Plan
which are summarized as follows:
Standard minimum greenfield density target of 50 people/jobs per ha for most
communities (i.e. for exclusively residential, roughly the equivalent of 22 units/ha).
The target for some smaller, outer ring GGH municipalities (e.g. Brant and
Haldimand Counties) is 40 people/jobs per ha.
Due to the lower employment land densities (i.e. jobs per ha) in most municipalities,
residential density often needs to be higher than the 40-50 people per hectare target,
in order to achieve the overall blended people/jobs target.
Provincial communication material indicates that these densities tend to support walking,
cycling and transit, a diverse mix of land uses, high-quality public open space and reduced
greenhouse gas emissions.
Page 31 of 342
Report No: CP 2022-397
COMMUNITY PLANNING
Council Date: October 26, 2022
Page 6 of 10
For the other Area Municipalities in the County, the Official Plan policies pertaining to minimum
residential density requirements are currently focused on establishing separate minimum
density requirements for each of the residential land use designations (i.e. Low, Medium and
High), with no overall minimum blended density target. However, planning staff typically
require the identification and establishment of minimum residential density and unit mix
requirements/targets as a component of any comprehensive review and secondary planning
process being undertaken in support of a proposed settlement expansion. As a recent
example, the secondary planning process being undertaken for the Village of Drumbo is
aiming to increase the overall residential density for new development by pre-designating
specific areas for medium density residential development, increasing the permitted density
range for both low and medium density residential designations, and requiring that a minimum
20% of all units on sites larger than 2 ha be dwelling types other than single and/or semi-
detached (e.g. townhouses or apartments).
While the establishment of overall density targets and unit type splits forms part of the current
standard planning process for most settlement expansions, the County and Area
Municipalities may also choose to consider establishing more consistent and comprehensive
Official Plan policy direction on overall density and unit mix requirements (i.e. similar to those
in Woodstock) for all of the County’s fully serviced settlement areas. That said, given the
numerous considerations and potential impacts associated with broad implementation of such
measures (i.e. planning for infrastructure and public services, community character and urban
design etc.), it is something that should be comprehensively reviewed and considered (i.e. as
part of the development of a new Official Plan or a major review).
Therefore, if this is an option that Council wishes to see further considered, Planning staff can
include the consideration of such measures in the work plans for the upcoming updates to the
County’s growth forecasts and land needs analysis, as well as the development of a new
County Official Plan, which is anticipated to begin in early 2024.
b) Establishing Area Specific Density Targets
The only area specific density targets (e.g. for downtowns/central area and transit nodes and
corridors etc.) currently contained in the Official Plan are for the Central Area (i.e. downtown
area) designations in the Large Urban Centres and the transit supportive density requirements
in the City of Woodstock (e.g. a minimum net residential density of 25 units per hectare for
new residential communities located within 200 m of an arterial or collector road).
Many of the fully serviced settlement areas in the County have sites and/or areas that have
been pre-designated for medium and/or high density residential development in the Official
Plan, which also serves to establish specific density requirements for those lands.
Some other examples of area specific density targets include:
The GGH Growth Plan establishes a standard density target of 150 people/jobs per
ha for a number the outer ring ‘urban growth centres/downtowns’ (i.e. equivalent of
approx. 60 units/ha, for exclusively residential) and a similar target for major transit
station areas and priority transit corridors.
The Ministry of Transportation’s (MTOs) Transit Supportive Guidelines recommend
the following minimum densities within 400-800 m of a transit route:
Page 32 of 342
Report No: CP 2022-397
COMMUNITY PLANNING
Council Date: October 26, 2022
Page 7 of 10
o 22 units/ha (50 residents/jobs/ha) - basic bus transit;
o 37 units/ha (80 residents/jobs/ha) – frequent transit service;
o 45 units/ha (100 residents/jobs/ha) - very frequent bus service (with potential for
light rail transit, or bus rapid transit)
In the Oxford context, the residential density range permitted in the Central Area designation
(i.e. downtown area) for all three Large Urban Centres (i.e. Woodstock, Tillsonburg and
Ingersoll) would generally encompass the above noted GGH targets for strictly residential
uses and be in addition to any job related density present in that area. That said, the minimum
residential density that could be developed within the permitted density range for the Central
Area designation could be considerably lower than the above noted GGH target. Further,
there is no minimum density currently specified in the Official Plan for residential development
within the Village Core designated areas of the Serviced Villages. With respect to transit
supportive density requirements, Woodstock’s current requirements are generally in keeping
with the minimums recommended by the MTO guidelines for supporting basic transit service.
The identification of such target areas and establishment of appropriate densities, height, unit
types and/or other development criteria and requirements would typically be reviewed and
considered through a detailed area or urban design study and/or secondary planning process,
or through comprehensive background studies undertaken in support of the development of
a new Official Plan. This may also involve identifying and pre-designating additional sites and
areas for increased height and density, establishing more permissive and/or supportive zoning
(e.g. more ‘as of right’ type zoning and appropriate and flexible standards for denser forms of
development, or considering the pros and cons of a potential development permit system
approach for specific areas) and/or developing other supportive tools and measures (i.e.
streamlined processes, design standards, financial incentives etc.) to support and encourage
the density and intensification desired.
Therefore, if there is Area Municipal interest in further pursuing the potential for establishing
new and/or updated density supportive policies and other measures for specific areas in their
communities, Planning staff can follow up to discuss the various studies and planning analysis
that would generally need to be initiated to consider and support such potential changes.
Further, Planning staff would be able to assist the Area Municipalities in initiating and
coordinating any such studies and analysis, where requested.
c) Reviewing the residential density requirements and criteria for specific designations
As previously noted, the current Official Plan policies establish various development criteria,
including net residential density ranges and, in some cases maximum height requirements,
that must be met for development in the various residential designations (i.e. low, medium
and high) in all eight Area Municipalities. Further, the policies for the Central Area designation
in all three Large Urbans Centres also generally encourage and allow for residential
intensification and higher densities (i.e. in the Entrepreneurial District and Central Business
District, but for the latter, typically with a ground floor commercial requirement).
Page 33 of 342
Report No: CP 2022-397
COMMUNITY PLANNING
Council Date: October 26, 2022
Page 8 of 10
Following are some examples of the policy requirements and criteria for these land use
designations that could potentially benefit from further review to facilitate increased
intensification and density:
Minimum and maximum density requirements;
Permitted height and built form requirements; and
Criteria for the establishment of new sites/designations.
Similar to the discussion on establishing overall residential density and unit mix requirements,
given that there are numerous considerations and potential impacts that may be associated
with the implementation of such measures in a particular settlement or area (i.e. planning for
and design of infrastructure and public services, community character and urban design etc.),
these matters should be comprehensively reviewed and considered (i.e. as part of the
development of a new Official Plan or a major review).
Therefore, if this is an option Council feels would benefit from further consideration, Planning
staff can undertake a review of some or all of these policy requirements to determine if there
are any initial amendments that could be considered within the scope of the County’s current
Official Plan review process. That said, comprehensive review and update of these policy
requirements is expected to be undertaken as part of the development of a new County Official
Plan (i.e. beginning in early 2024).
d) Other Potential Tools and/or Measures
The following are some other tools and measures that could potentially be considered to
facilitate and encourage increased density in the County and reduce the need for settlement
expansions to accommodate forecasted growth:
Continuing to ensure that all new housing growth, other than minor infilling and minor
rounding out within existing settlement boundaries, is directed to the County’s fully
serviced settlement areas to ensure efficient use of land and infrastructure;
Reviewing local zoning provisions and site plan requirements, infrastructure and
development standards and other municipal requirements and processes, to ensure they
provide the necessary flexibility to accommodate the form of development and density
desired in each community and/or area;
Review of Community Improvement Plan (CIP) programs, Development Charges and
other financial tools, to identify potential further opportunities to support, and where
possible encourage, intensification and increased density (i.e. in downtowns and other
potential target areas);
Working to ensure each Area Municipality has sufficient water and wastewater servicing
capacity to sustainably accommodate their forecasted housing growth in a fully serviced
settlement area. Further, that a reasonable amount of servicing capacity is reserved for
infill and intensification projects and that the allocation of servicing capacity for such
projects is generally given priority over greenfield development;
Ensuring appropriate phasing of development and infrastructure to help ensure
intensification objectives in each community are being achieved prior to, or concurrent
with, development of greenfield lands.
Page 34 of 342
Report No: CP 2022-397
COMMUNITY PLANNING
Council Date: October 26, 2022
Page 9 of 10
Potential Provincial Actions and Changes
It is Planning staff’s understanding that the Province is in the process of considering further
actions to eliminate potential barriers to the provision of increased housing supply in the Province.
This is expected to include further consideration and implementation of the various
recommendations contained in the Report of the Ontario Housing Affordability Task Force
(February 8th, 2022), a number of which relate directly or indirectly to facilitating increased density.
Planning staff will ensure Council is kept apprised of any Provincial announcements in this regard,
which are currently anticipated before year end.
It is expected that the above noted Provincial actions could potentially have a substantial impact
on the Provincial legislative and policy framework within which the municipal options for
encouraging and facilitating increased density, as outlined in this report, would need to be
considered. As such, Planning staff would suggest that any formal consideration of specific
changes be delayed until early in the new year to hopefully get a clearer understanding of any
proposed Provincial changes, and their potential implications for municipal level actions, before
proceeding with any local changes.
Conclusions
As requested by Council resolution, the purpose of this report is to provide background
information and potential options that could be considered by the County and Area Municipalities
to better accommodate their projected growth through increased density and intensification in
order to minimize the need for settlement area boundary expansions. The intent is that this report
will provide the basis for initial discussion and consideration of potential options and next steps.
As noted in this report, the County and Area Municipalities are already undertaking a number of
actions to facilitate and encourage increased density in the County. However, it is also recognized
that more could be done. As such, Planning staff have set out some potential initial options for
Council’s consideration, with the understanding that some of these measures may take more time
and effort to consider and implement than others, and that there are Provincial changes
anticipated to be announced in the near future that could impact potential municipal actions.
Therefore, Planning are recommending that this report be received for information and circulated
to the Area Municipalities for their consideration and, where requested, further discussion with
Planning staff on some of the potential options. Once further information is available with respect
to any proposed Provincial actions with respect to housing policy, planning staff will prepare a
follow report for Council’s further consideration.
Page 35 of 342
Report No: CP 2022-397
COMMUNITY PLANNING
Council Date: October 26, 2022
Page 10 of 10
SIGNATURES
Report Author:
Original Signed By
Paul Michiels
Manager of Planning Policy
Departmental Approval:
Original Signed By
Gordon K. Hough
Director of Community Planning
Approved for submission:
Original Signed By
Benjamin R. Addley
Interim Chief Administrative Officer
Page 36 of 342
Community Planning
P.O. Box 1614, 21 Reeve Street
Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 Fax: 519-421-4712
Web site: www.oxfordcounty.ca
MEMO
DATE: Monday, November 7, 2022
TO: All Area Municipal CAOs and Clerks
FROM: Gordon Hough, Director, Community Planning
RE: County Council Report CP 2022-407 –
Provincial Consultation on Bill 23, More Homes Built Faster Act, 2022
On November 9, 2022, Community Planning report CP 2022-407 – Provincial Consultation on
Bill 23, More Homes Built Faster Act, 2022 will be presented to the Council of the County of
Oxford.
The Province is undertaking consultation on Bill 23, the More Homes Built Faster Act and a
number of other initiatives. This consultation is being undertaken through a series of postings on
the Environmental Registry of Ontario (ERO), with aggressive commenting deadlines of
November 24, 2022 for most of the proposed legislative and regulatory changes and
December 30, 2022 for most of the other proposed changes.
The report contains the following recommendation:
1.That the Director of Community Planning, in consultation with other County staff as
required, prepare and submit the County of Oxford’s formal comments in response to the
Provincial consultations on Bill 23, More Home Built Faster Act, 2022 and other related
ERO postings, as generally outlined in Report No. CP 2022-407;
Attached is a copy of the report, for your review. Should you have any questions, please reach
out to your municipality’s assigned Planner as soon as possible.
Sincerely,
Gordon K. Hough
Director
Community Planning
Page 37 of 342
Report No: CP 2022-407
COMMUNITY PLANNING
Council Date: November 9, 2022
Page 1 of 19
To: Warden and Members of County Council
From: Director of Community Planning
Provincial Consultation on Bill 23,
More Homes Built Faster Act, 2022
RECOMMENDATION
1. That the Director of Community Planning, in consultation with other County staff as
required, prepare and submit the County of Oxford’s formal comments in response
to the Provincial consultations on Bill 23, More Home Built Faster Act, 2022 and
other related ERO postings, as generally outlined in Report No. CP 2022-407;
REPORT HIGHLIGHTS
The Province is undertaking consultation on Bill 23, the More Homes Built Faster Act and a
number of other initiatives. This consultation is being undertaken through a series of postings
on the Environmental Registry of Ontario (ERO), with aggressive commenting deadlines of
November 24, 2022 for most of the proposed legislative and regulatory changes and
December 30, 2022 for most of the other proposed changes.
This report provides an overview of the various legislative amendments currently being
proposed through Bill 23, including changes to the Planning Act, Development Charges Act,
Conservation Authority Act, Conservation Act and others. Various other changes being
proposed as part of this Provincial consultation process (i.e. review of Places to Grow and the
Provincial Policy Statement, natural heritage protection, natural hazard regulations, Building
Code etc.) will covered in a subsequent staff report.
Given the extremely tight review and commenting deadline provided by the Province, County
staff are seeking County Council direction to prepare and submit comments in response to
the proposed Bill 23 changes and related ERO consultations on behalf of the County. These
comments are expected to focus primarily on the more significant proposed changes to the
legislation and associated regulations, as generally outlined in this report.
Implementation Points
The recommendations contained in this report will have no immediate impacts with respect to
implementation. However, if implemented as proposed, a number of the proposed legislative
changes and other actions would have significant implications for the local implementation of land
use planning, development charges, environmental and heritage protections, and various other
matters and, as such, may require potential review and/or update of various County and Area
Municipal policies, processes and standards.
Page 38 of 342
Report No: CP 2022-407
COMMUNITY PLANNING
Council Date: November 9, 2022
Page 2 of 19
Financial Impact
If enacted, a number of the proposed legislative and regulatory changes identified in this report
could have significant financial impacts for the County and Area Municipalities, including
municipal revenues and the need for additional staffing and other resources.
Communications
Communication is proposed to be through the inclusion of this report on the County Council
agenda and related communications. Further, given the extremely short commenting deadlines,
the report has also been circulated to the Area Municipalities for their review and consideration.
Strategic Plan (2020-2022)
WORKS WELL
TOGETHER
WELL
CONNECTED
SHAPES
THE FUTURE
INFORMS &
ENGAGES
PERFORMS &
DELIVERS
POSITIVE
IMPACT
3.ii. 3.iii. 4.i. 4.ii.
DISCUSSION
Background
On October 25, 2022, the Province initiated consultation with respect to a range of legislative
changes, policies and other actions being considered or proposed as part of the second phase of
their 2022 housing supply action plan (i.e. More Homes for Everyone Plan) and associated More
Homes Built Faster Act (Bill 23), which received first and second reading on October 25, 2022.
This consultation process was initiated through a series of postings on the Environmental Registry
of Ontario (ERO).
According to the Province’s consultation materials, the current postings are intended to comprise
the third phase of ‘Housing Supply Action Plans’ that the Province has been utilizing to implement
the various recommendations in the Provincial Housing Affordability Task Force’s report, which
was released earlier this year. A summary of the key legislative and other changes introduced
through the previous phases (i.e. More Homes for Everyone Act and related Housing Supply
Action Plan) was provided to Council earlier this year through report CP 2022-180.
It is noted that the County and various other municipalities, public bodies and organizations
submitted comprehensive comments and suggestions in response to the previous phases of the
Province’s housing supply action plan consultations. However, it does not appear that the
Province made any substantial changes or adjustments to the proposed legislation or associated
regulations in response to the feedback provided. That said, it is not yet clear to what extent, if
any, the previous feedback provided on the various housing related discussion topics (i.e. rural
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housing needs, opportunities to increase missing middle housing, and access to financing for
not-for-profit housing) has been considered and/or reflected in the current proposals.
The consultation on the current postings represents the first, and likely only, opportunity to review
and provide feedback on the specific changes being proposed and/or considered by the Province
as part of their Phase 3 Housing Supply Action Plan. That said, the 30 day consultation period
provided for most of these postings (i.e. comments due by November 24th) will provide very little
time for municipalities to properly assess and comment on the potential impacts of the proposed
legislative and other changes or to identify/formulate well reasoned approaches and alternatives.
The focus of this report will be on providing Council with an overview of the proposed legislative
and regulatory changes (e.g. Planning Act, Development Charges Act, Heritage Act, Local
Planning Appeal Tribunal Act, Conservation Authority Act etc.) and related comments and
concerns, as they have the shortest commenting time frame (i.e. 30-45 days). A subsequent staff
report (or reports) will be prepared to provide more detail on the proposed changes, particularly
those that have been given a somewhat longer review and commenting timeframe (i.e. 60 days).
The following graphic provides a summary of the various ERO postings and how staff are
intending to keep Council apprised of the proposed changes and related comments and concerns.
Potential ERO
Comment Update
Report
Further details/insights on ERO Postings above, and:
Update on any new information Update on responses to ERO postings with 30 to 45 day closing
dates
Report
Introducing to
Legislative,
Regulatory and
Related Changes
Focusing on ERO Postings:
Overview of the consultations on More Home Built Faster, Bill
23, ERO 019-6162
Providing initial information and overview on:
Municipal Housing Targets. ERO 019-6171 Proposed Planning Act and Development Charges Act changes (as part of Bill 23) ERO 019-6172 Proposed Planning Act changes (including ARUs) ERO 019-6163 Conservation Authority Act Changes ERO 019-6141
Updates to Wetland Evaluation System ERO 019-6160
Updates to the Ontario Heritage Act ERO 019-6196
Changes to O. Reg 232/18 Inclusionary Zoning ERO 019-6173 Changes to O. Reg 299/19 Additional Residential Units ERO
019-6197
ERO Comment
Deadlines
November 24, 2022
and
December 9, 2022
Report to County
Council
November 9, 2022
Report
Responding to
the Provincial
Policy Review,
and Related
Changes
Focusing on ERO Postings:
Review of A Place to Grow and Provincial Policy Statement
ERO 019-6177
Changes to Natural Heritage Protections (Offsetting) ERO 019-
6161
Proposed updates to the Regulation of Natural Hazards in
Ontario ERO 019-2927
Updates on any new information, ERO postings or related
materials
ERO Comment
Deadlines
December 30, 2022
Report to County
Council
December 14, 2022
Report to County
Council
November 23, 2022
(if necessary)
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Commentary
Some of the most noteworthy changes and actions currently being proposed by the Province and
potential implications and considerations for the County and Area Municipalities are outlined as
follows:
1. Proposed Changes to the Planning Act (PA)
An overview of the key changes to the PA being proposed through Bill 23, and associated
comments and considerations, is provided as follows:
a) Third Party Appeals
The Planning Act currently allows for third-party appeals (i.e. not the applicant or municipality)
of most Planning Act applications. These third party appeal rights with respect to Official
Plans, Zoning By-Laws, Minor Variances and Consents are proposed to be eliminated by
requiring that an appellant be a public body (i.e. municipality, ministries, agencies etc.), or a
‘specified person’. ‘Specified persons’ are proposed to be limited to public bodies such as
OPG, Hydro One, railways, and telecommunication infrastructure providers. This limit on
third-party appeal rights also applies to appeals of municipally initiated applications and will
apply to existing appeals that have not received confirmation of their scheduled hearing date
prior to October 25, 2022.
Related Comments and Considerations
Unlike the current restrictions on third party appeals in the Planning Act (e.g. for municipal
comprehensive review amendments and additional residential unit polices/zoning), which are
primarily limited to planning applications initiated by municipalities, the proposed changes to
third party appeal rights would apply to all planning applications, even those that are privately
initiated. Although this could potentially assist in reducing uncertainty for developers and
potential delays in getting new housing developments approved (i.e. by eliminating frivolous
and/or vexatious appeals and those simply based on NIMBYISM), it could also increase
pressure on Councils to approve developments that are not consistent with local policies and
requirements, as such decision could no longer be appealed by a third party. Finally, it is
noted that third party appeals would be eliminated for all types of planning applications (i.e.
commercial and industrial uses, aggregates etc.), not just those for new housing.
b) Site Plan Control
Following are some of the key changes to municipal site plan control authority that are
currently being proposed:
Exempting any residential development that contains no more than 10 residential units
from site plan control (note: this exemption would also appear to apply to applications
submitted prior to the date Bill 23 comes into effect).
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The following would apply to site plan applications submitted after Bill 23 comes into effect:
o Eliminating the ability of a municipality to require drawings showing matters of exterior
design and expressly excluding ‘exterior design’ from site plan control. However,
matters relating to exterior access to a building that contains affordable housing units
can still be reviewed. The current site plan provisions in the PA allow a municipality
to require the submission of drawings showing the exterior design of a new building,
include its character, scale, appearance, and design features to be required.
o Adding a further limitation that the appearance of the elements, facilities, and works
on municipality owned lands or highways adjacent to the development site are not
subject to site plan control, unless their appearance impacts matters of health, safety,
accessibility, or the protection of adjoining lands.
Related Comments and Considerations
The Provincial consultation material suggests that the rational for these proposed changes is
to reduce delays in the development approval process and associated costs. In Oxford, site
plan applications are generally processed in a very short time frame and the application fees
are minimal. Further, the site plan approval process currently provides the primary
mechanism for reviewing and regulating a broad range of important site design related matters
including, but not limited to, access, parking and loading, servicing, drainage,
landscaping/buffering, lighting and building location, orientation and design. In Oxford, the
approval of site plans is delegated to staff and cannot be appealed (except by the applicant),
so presents very limited uncertainty for housing development.
Therefore, it is not clear how eliminating the use of site plan control for smaller residential
developments and the regulation of exterior design and landscaping would significantly
reduce development approval time frames and/or costs, particularly where the process is
similar to those in Oxford. Further, these proposed limitations will likely result in municipalities
developing and/or utilizing other, potentially less flexible and/or effective tools and approaches
(i.e. detailed zoning requirements and/or development standards), to properly regulate such
developments and matters. As such, staff would suggest that the Province be advised not to
proceed with these proposed changes and continue to leave the use of the site plan control
for such purposes to the discretion of municipalities. Instead, the focus should be on ensuring
municipal site plan application fees are reasonable and that municipalities are providing clear
and reasonable expectations for exterior design at the pre-consultation stage and not unduly
delaying approvals simply due to minor exterior design concerns.
c) Public Meetings for Plans of Subdivision
The current requirement that a public meeting be held by an approval authority for the
purposes of giving the public an opportunity to make representations in respect of a proposed
plan of subdivision is to be eliminated.
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Comments/Considerations
The Province has indicated that the intent of these proposed changes is to streamline
subdivision approval process. In that regard, staff note that the approval timeframe for a typical
subdivision in Oxford is already substantially less than in most GTA municipalities. Further, the
public meeting (PM) process can sometimes provide useful feedback that can be used to
improve or modify the subdivision design, and/or include conditions of approval, that can assist
in addressing or eliminating many concerns.
The removal of the PM requirement would appear to eliminate the need to provide notice 20
days in advance of the County Council meeting at which the application is being considered
(typically the same meeting as the PM in Oxford) and the opportunity for the public to speak to
the application, without the need to register as a delegation. In Oxford, the statutory PM is held
by County Council and typically adds very little time to the overall process, as the majority of
the feedback is obtained through the non-statutory PM held by the Area Municipality as part of
their consideration of the application. So, it is not clear how much this change would speed up
the overall consideration and approval of such applications. If the non-statutory PM at the area
municipal level were also to be eliminated, it may simply increase the number of delegation
requests for that meeting. If enacted as proposed, this change will require discussion with the
Area Municipalities to determine the desired process moving forward.
d) Additional Residential Units (ARUs)
The Province has indicated that changes to the Planning Act provisions and associated
regulations (O. Reg. 299-19) for Additional Residential Units (ARUs) are being proposed to
create more ‘gentle density’, by increasing the number of residential units in urban areas.
These proposed changes would repeal the existing requirements for municipal official plans
and zoning by-laws to contain policies and provisions that authorize the use of ARUs in a single
detached, semi-detached or townhouse dwelling and/or in a structure ancillary to such
dwelling. This requirement would be replaced by new provisions that would not allow any
official plan or zoning by-law to prohibit the use of up to three residential units on a ‘parcel of
urban residential land’. A ‘parcel of urban residential land’ being generally defined as a parcel
of land that is within an area of settlement on which a residential use, other than an ancillary
residential use, is permitted and that is served by municipal water and sewage services.
Further, municipalities would not be able to require more than one parking space per unit or
set a minimum floor area for such units.
If enacted, this change would appear to allow for up to three residential units on most
residentially zoned lots in a fully serviced settlement area (i.e. up to three units in the principal
dwelling, or one unit in an ancillary structure and up to two units in the principal dwelling),
subject to whatever additional limitations and/or criteria for such units might be set out in the
updated ARU regulations.
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The proposed changes would also remove the ability to appeal any proposed official plan
policies or zoning provisions to authorize the use of up to three units on a lot permitting a
residential use, other than an ancillary residential use, that is located outside of a fully serviced
settlement area (i.e. up to three units in the principle dwelling, or one unit in an ancillary
structure and up to two units in the principle dwelling).
It appears that the intent of the amendments to the ARU regulation is primarily to remove
provisions that are no longer needed and make housekeeping edits to align with the proposed
legislative changes. However, the details of the proposed amendments to the regulation are
not available and are not expected to be during the commenting period. Finally, as discussed
elsewhere in this report, such units are also proposed to be exempt from development charges,
parkland dedication/cash-in-lieu and site plan control.
Related Comments and Considerations
The proposed legislative changes would maintain the current maximum of three units per lot,
but now allow for all 3 of those units to be located within the principal dwelling (i.e. would no
longer be limited to one in the principal dwelling and one in an ancillary structure). The new
wording of the provisions would also seem to indicate that it would no longer be mandatory for
municipalities to enact policies and zoning to authorize the use of ARUs on lots that do not
meet the definition of a ‘parcel of urban residential land’ (i.e. lots outside of a fully serviced
settlement area). Further, the added qualifier ‘other than an ancillary residential use’ suggests
that such units may no longer be permitted on lots where residential is not the primary use (i.e.
ICI and agriculturally zoned lots).
Beyond the proposed limitations on the number of parking spaces and minimum unit area that
can be required for units located on a ‘parcel of urban residential land’ there do not appear to
be any other limitations on such units, beyond what might be set out in the updated ARU
regulations. As such, it will be important to clarify whether municipalities will still be able to
specify other development criteria, such as ensuring adequate servicing capacity and
specifying maximum floor areas for such units, provided such criteria do not have the effect of
prohibiting such units on a general basis.
Therefore, if these proposed changes are enacted, it would appear that the existing and
proposed Official Plan policies for ARUs would likely need to be reviewed and revised to,
among other matters, address the ability to have up to 3 units in a principal dwelling, remove
any limitations on ARUs in fully serviced settlement areas that would ‘prohibit’ such units,
recognize that site plan control is no longer an available tool, and clarify whether/how such
units would continue to be permitted on agricultural lots. Further, if ARUs are to be permitted
‘as of right’ in all fully serviced settlements, it could have significant impacts on servicing
capacity, particularly for smaller rural systems, so will need to be given close consideration.
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e) Ministerial Amendments to Official Plans
The Planning Act currently contains provisions that allow for the Minister, where they are of
the opinion that a matter of provincial interest as set out in a policy statement issued under
section 3 of the Planning Act (e.g. PPS 2020), is, or is likely to be affected by an official plan
(OP) of a municipality, to request that the council adopt certain amendments to their OP or
directly make the specified amendment to the OP.
These existing provisions are proposed to be replaced with a much more streamlined process,
which would allow the Minister to simply order an amendment to an OP if the Minister is of the
opinion that the plan is likely to adversely affect a matter of provincial interest.
Related Comments and Considerations
The intent and/or impact of this proposed change is not entirely clear. If it is to make it easier
for the Province to simply amend or modify local OP policies anytime they do not like a
particular policy (i.e. not just as part of their normal review/approval of new OPs and
comprehensive amendments), that would be of considerable concern. However, if it is simply
to allow the Province to ensure that specific matters of Provincial interest (e.g. ARUs, major
transit station areas etc.) are being addressed by municipalities in their OPs in a timely and
appropriate manner, that may be reasonable. As such, this is a change that will need to be
closely monitored.
f) Capping Community Benefit Charges (CBCs)
The Planning Act (PA) currently allows for a municipality to pass a by-law to allow the collection
of CBCs from residential development that is 5 or more storeys in height and contains more
than 10 dwelling units, to cover the costs of various community benefits (e.g. public art, day
care, public spaces etc.) that are not covered by development charges. The PA states that the
amount of a CBC payable in any particular case shall not exceed an amount equal to four per
cent of the value of the land as of the valuation date.
Bill 23 proposes to introduce a “cap” on the total amount of a CBC that may be payable in any
given case through the introduction of a new calculation based on the ratio of the floor area of
new buildings to the total floor area of all buildings on the site (i.e. would only apply to new
buildings on a site).
Related Comments and Considerations
As there are currently no CBC by-laws in place in Oxford, this proposed change would have
no immediate implications. However, some municipalities in Oxford have been considering the
potential merits of implementing a CBC by-law, so this proposed change is something that
should be taken into consideration as part of that process.
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g) Parkland Dedication Requirements
Following is a summary of some of the key changes being proposed to current parkland
dedication requirements:
Maximum Parkland Rates
The maximum amount of parkland that can be conveyed is now proposed to be as follows:
for developments or redevelopments that include certain defined classes of affordable
units, shall not exceed five per cent of the land multiplied by the ratio of the number of
affordable units to the total number of units in the development (i.e. only applies to the
units that are not affordable or attainable units).
the maximum alternative rate is to be reduced from one hectare for each 300 dwelling
units to one hectare for each 600 net residential units for conveyance of land, and from
one hectare for each 500 dwelling units to one hectare for each 1,000 net residential units
for cash in lieu. Net residential units exclude any existing residential units and/or
affordable residential units.
The maximum amount of land, or value of the land, that can be required using the alternative
rate remains limited to 10 per cent for developments that are less than five hectares and 15
per cent for developments over five hectares.
Exemptions for Non-Profit Housing and Additional Residential Units
The proposed legislation also exempts non-profit housing developments, as defined in the
DCA, 1997 and up to two additional residential units within a detached, semi, or row house,
or ancillary building on the same lot from parkland dedication.
Timing for Calculation of Parkland Contribution
Parkland contributions would now be calculated on the day the site plan application was
submitted or the zoning by-law amendment passed, whichever is later. In cases where neither
application is required, the parkland contribution would be calculated on the day the first
building permit is issued. Parkland contribution amounts calculated at the rezoning/site plan
stage only remain valid if a building permit is issued within two years. If not, the contribution
value is calculated based on the applicable rate on the day of the first building permit.
Park Plan Requirements
Municipalities will now be required to prepare a parks plan prior to the passing of a new
parkland dedication by-law. Previously, a parks plan was only required to be completed prior
to adopting official plan policies regarding parkland dedication and use of the alternative rate.
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Identification of Parkland by Owner
At any time before obtaining a building permit, an owner can now identify which portions of
their development lands that they propose to be conveyed to the municipality in full or partial
satisfaction of their parkland dedication requirement. The identification of suitable parklands
will be subject to prescribed requirements in a future regulation, so the criteria are not yet
known. The Act also states that these lands can include stratified parcels, lands encumbered
with easements or below-grade infrastructure, and non-fee simple interests such as privately
owned publicly accessible spaces. In the case of non-fee simple interests and publically
accessible spaces, the proposed legislation gives municipalities the ability to require that
owners enter into agreements registered on title to secure the public use of those spaces. The
owner may also appeal a municipality’s refusal to accept their proposed conveyance of
parkland to the OLT, who will then determine whether the proposed parkland meets the
prescribed criteria to be set out in the proposed regulation noted above.
Requirement to Spend Parkland Monies
All monies received by a municipality as payment in lieu of parkland, along with all proceeds
from the sale of lands received as a parkland dedication, must be held by the municipality in
a special account. Starting in 2023, a municipality must spend or allocate at least 60 per cent
of the money in the special account at the beginning of each year.
Related Comments and Considerations
If passed, it appears the above noted changes to the parkland dedication provisions could
have a significant impact the amount, location and nature of the parkland that can potentially
be secured through the parkland dedication requirements for new development. Therefore,
the area municipalities may wish to begin considering what impact these changes may have
on their current parkland planning and dedication processes and requirements, including the
need to develop or update their parks plans.
As planning for and dedication of parkland is primarily an area municipal responsibility, this is
one of the proposed Planning Act changes that municipal staff may wish to prepare and submit
more detailed comments to the Province on and/or share with County staff so that they can
be incorporated into the County’s submission.
h) Upper Tier Planning Responsibilities
It is proposed that the Planning Act would now categorize upper-tier municipalities as either
an “upper-tier municipality with planning responsibilities” or an “upper-tier municipality
without planning responsibilities”, with the later list currently proposed to include the Regions
of Durham, Halton, Niagara, Peel, Waterloo, and York and the County of Simcoe. All other
upper tier municipalities (i.e. all Counties except for Simcoe) would continue to retain their
planning responsibilities (i.e. remain status quo), although there is provision for additional
upper-tier municipalities to be identified through regulation.
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Related Comments and Considerations
This proposed legislative change does not apply to Oxford and other counties (except
Simcoe). This is understandable, given that the Province’s stated rationale for this change is
to reduce duplication and that does not tend to be a particular issue in such jurisdictions. Even
in the jurisdictions that are identified, it is not apparent what duplication the Province believes
these changes would eliminate, other than potentially the need for both an upper tier and lower
tier Official Plan amendment to facilitate certain developments.
i) Inclusionary Zoning
Proposed changes to the Inclusionary Zoning provisions would establish an upper limit on the
number of units that would be required to be set aside as affordable, set at 5% of the total
number of units (or 5% of the total gross floor area of the total residential units, not including
common areas).
Related Comments and Considerations
To evaluate the potential implications of this change for Oxford, further information is required
to determine if there are intended to be any changes to the scope or applicability of
inclusionary zoning, as it currently only applies to Protected Major Transit Station Areas (which
do not apply to Oxford) or where a Community Planning Permit System is in effect.
2. Proposed Changes to the Conservation Authority Act (CAA) and Wetland Regulations
a) Conservation Authority Act – General
As part of Bill 23 the Province is proposing further amendments to the CAA. These changes
build from the previous changes to the CCA (as previously outlined in reports CP 2021-234
and CP 2022-48.
Going forward, all programs and services delivered by Conservation Authorities (CAs) must
fall within one of three categories: mandatory programs and services (prescribed by the
Province); non-mandatory programs and services requested by a municipality; and, non-
mandatory programs and services an authority determines are advisable. CAs and
Municipalities were given until January of 2024 to develop related agreements and update
funding structures for all non-mandatory programs and services requested by a municipality.
Bill 23 is now proposing specific changes to limit CAs ability to participate in any development
related proposal to only those mandates prescribed by the Province (e.g. natural hazards).
More specifically it would prohibit municipalities and CAs from entering into agreements to
provide review or support functions for various projects or applications including, but not
limited to, the Planning Act, Aggregate Resources Act and Environmental Assessment Act.
The proposed changes are also proposing to freeze the fees CAs charge for all programs and
services at current levels – including for review of development applications and permits
issued by the CAs.
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Related Comments and Considerations
In Oxford, the review of Planning Act applications for environmental planning matters, such
as Environmental Impact Studies (EISs), is currently coordinated with and undertaken by the
applicable CA (where they have the necessary capacity and technical knowledge), or through
peer review services.
The proposed changes would appear to prevent the County and area municipalities from
continuing to rely on the CAs for any development related services (other than for areas
associated with natural hazard as discussed below). In turn, this would mean the review of
EISs for Planning Act applications, as well as for other types of projects (e.g. aggregate
operations, wind farms, environmental assessments, etc.) would have to be completed
through other means. This could result in new/additional costs (i.e. staff and/or peer review
services) that could impact current and/or future budgets, so will need to be considered in
greater depth.
In addition, the freezing of CA fees has the potential to increase costs which are directed to
the municipal levy. These costs may not be significant initially, but may increase more
substantially over time, as there is no indication in the legislation how long the freeze is
intended.
Some initial responses being suggested by staff in this regard are as follows:
Municipalities should retain the option to enter into agreements with CAs, with clearly
defined terms, fee structures, timelines, etc. as currently allowed under the CA Act. If
municipalities wish to use CA’s to assist in delivering development review functions they
should be able to do so.
CAs should retain the ability to increase fees in order to ensure costs for providing
development related services are covered and not unintentionally shifted to municipal
levies. Other options to freezing fees should be considered, such as limiting or capping
the fees ability to exceed the cost of providing the program or service they are supporting.
b) CA Permits for Natural Hazards
Bill 23 is proposing a series of changes regarding the restrictions and requirements CAs will
be responsible for as it relates to natural hazards. These changes include:
Creating an exemption from CA permits for Planning Act applications where specific
requirements are met. The specific municipalities where this would be applicable and the
requirements/conditions that would have to be met for the exemption would be prescribed
through a future regulation;
Scoping the matters CAs can consider when issuing a permit by removing “conservation
of land” and “pollution” and adding “unstable soils and bedrock”. “Flooding”, “erosion” and
“dynamic beaches” would be maintained. Updates to the definition of ‘watercourse’ are
also proposed;
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Updating the timelines for appealing an authorities failure to issue a CA permit from 120
to 90 days;
That CAs identify lands they own that could support housing and development; and
Requiring CAs to issue permits where a project is subject to the Community Infrastructure
and Housing Accelerator order and allowing the Minister to review and amend permit
conditions, among other powers.
Related Comments and Considerations
Exemptions to CA permits for Planning Act applications will put additional planning review
responsibilities on the County and Area Municipalities. Given the lack of information regarding
the scope of exemptions (other than it being exclusive to Planning Act applications), it is
unclear whether municipalities will be expected to have staff with the technical expertise on
flooding impacts, hydrological and hydraulic modeling, as well as related flood protection
measures and details in order to determine and impose requirements on development. In
addition, the intent of the proposed change is less than clear, as Planning Act applications
themselves are not subject to a CA permit, just the activity that requires the building permit.
It is also unclear which Planning Act applications would be exempted and when.
Further, these additional responsibilities would likely create additional costs, risk and liability
for municipalities, particularly as they relate to the potential impacts of development in areas
of natural hazards.
Some initial responses being suggested by staff in this regard are as follows:
Keep all existing natural hazard-related responsibilities with CAs, as they already have the
technical knowledge, capacity and resources to implement necessary restrictions and
requirements where development is proposed in areas of natural hazards. Existing
processes are already established to integrate these requirements and information,
changes to processes could create further delays in development timelines.
Look for ways to streamline or establish greater consistencies on permit requirements and
conditions that are imposed on CA permits, without downloading responsibilities to
municipalities, for development applications.
Consider improving language (through the PPS update) on how natural hazards should
be considered through Planning Act requirements and how CAs and municipalities should
integrate information into municipal planning documents.
Update the 2001 Provincial natural hazards manual and address how municipalities and
CAs are to plan for the impacts of a changing climate with respect to natural hazards.
c) Ontario Wetland Evaluation Systems (OWES) updates
The Ontario Wetland Evaluation System (OWES) provides the current science based
approach for evaluating wetlands in Ontario. OWES is the process which establishes
‘evaluated’ wetlands, including those that are provincially significant wetlands (PSWs).
OWES evaluations, including for complexing, are approved by the Province. Currently under
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the PPS no development is permitted in PSWs due to their importance for the protection of
water quality, biodiversity, flood control, ground water recharge, etc.
Related Comments and Considerations
Municipalities are proposed to be delegated the responsibility to review and approve OWES
evaluations, maintain wetland information including the confirmation of wetland boundaries.
This would duplicate existing processes and agreements between the Province and CAs
where CA wetland boundary confirmations for CA regulation purposes are accepted by the
Province as OWES wetland limits. This could require the need for additional staff and/or
resources (e.g. ecologist, GIS) to establish a process to maintain, review and update wetlands
information.
It appears that the science-based approach that provides support for the long term protection
and conservation of wetlands is largely being removed from the OWES manual. This includes
the removal of considerations for endangered and threatened species from wetland
evaluations and removing ecosystem level concepts including complexing. This will weaken
wetland protections from development long term.
Some initial responses being suggested by staff in this regard are as follows:
The consideration of endangered and threatened species and their habitat needs should
remain a part of the OWES methodology, as should requirements for the complexing of
wetlands.
If OWES responsibilities are to be downloaded from the Province it should be to CAs, as
they already maintain wetland information for the purposes of implementing their
regulation. This would maintain existing efficiencies and use existing capacity and
expertise. It would also support other mandatory CA programs including the regulation of
hazard lands, and the preparation of watershed management plans and related programs.
3. Proposed Changes to the Development Charges Act, 1997 (DCA)
Following is a brief summary of the various amendments to the DCA that are currently being
proposed and have been prepared in consultation with County Corporate Services staff:
New Development Charge (DC) Exemptions
The following types of development are proposed to be exempt from DCs:
the creation of additional residential units, subject to the limitations set out in the Act;
affordable residential units and attainable residential units;
non-profit housing developments; and
inclusionary zoning residential units.
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A new definition for ‘non-profit housing development’ is proposed along with criteria for what
constitutes an “affordable residential unit,” an “attainable residential unit”. Future regulations
will prescribe developments or classes of developments that will be considered “attainable
housing units.”
Phasing in of DC Rates
The proposed changes would limit the percentage of the maximum DCs that could have
otherwise been charged during the first four years a new DC by-law is in force, to not more
than 80, 85, 90 and 95 per cent, in each of the respective four years. These same reductions
would also be applicable to DC by-laws passed on or after June 1, 2022, and before the day
the applicable subsection of Bill 23 comes into effect.
Cap on Interest Charged
New provisions are proposed to cap the “maximum interest rate” municipalities can charge in
certain circumstances (i.e. where the DCA allows installment payments for DCs for
institutional and rental housing development and for the DC rate to be set at the site plan or
zoning application stage) to prime rate plus one percent.
Reduced DCs for Rental Housing
The total development charge determined under the development charge by-law for a
residential unit intended for use as a rented residential premises with three or more bedrooms
is proposed to be reduced by 25 per cent, reduced by 20 per cent for two bedroom units and
reduced by 15 per cent for all other residential units intended for use as a rented residential
premises. A definition of “rental housing development” is also proposed to be added to the
DCA (i.e. development of a building or structure with four or more residential units all of which
are intended for use as rented residential premises).
Requirement to Spend Accounts
Beginning in 2023, and at the beginning of each calendar year thereafter, municipalities would
be required to spend or allocate at least 60 per cent of the monies that are in a reserve fund
for water and wastewater services and services related to a highway, as defined in the
Municipal Act, 2001.
Expiration of Development Charge By-laws
Currently, the DCA provides that, unless it expires or is repealed earlier, a DC by-law expires
five years after it comes into force. This period is proposed to be extended to 10 years.
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Changes to Eligible Costs
Changes to the method for determining development charges in section 5 of the DCA are
being proposed, including to remove the costs of certain studies from the list of capital costs
that are considered in determining a development charge that may be imposed (i.e. housing
services and costs of studies).
Related Comments and Considerations
Further clarification is required with respect to:
the phasing in of the DC rates, as the current wording in Bill 23 does not clearly outline if
the phasing is only applicable to new DCs or also to changes in the amount of existing
development charges;
the requirement to spend or allocate 60% of monies in a DC reserve annually, as some
projects being accounted for are longer-term projects. Also, whether this requirement
needs to consider projects in the current year only, or also those within the 10-year capital
planning horizon; and
how reporting of compliance with the above metric is to be accomplished.
The proposed DCA changes will shift costs associated with growth to existing residents, from
both a water and wastewater rates perspective and a tax levy perspective. The County
anticipates completing a water and wastewater rates review in 2023 and will incorporate any
known impacts resulting from the Bill 23 changes, if enacted. In the event that Bill 23 is not
enacted prior to the completion of the study, additional review of the rates may be required.
In terms of the proposed change to the review period from 5 to 10 years, County staff are of
the opinion that the extended period may inhibit municipality’s ability to collect development
charges during periods of significant growth and/or inflation, like what has occurred within the
current 5-year planning period. Clarification to ensure municipalities retain discretionary right
to update their development charge by-laws at any time during the review period should be
sought. Finally, given that the proposed changes to the DCA will result in an increased
administrative burden at the both the County and Area Municipal levels, resource
requirements will need to be monitored.
The County’s Manager of Housing Services has identified a number of questions and
concerns with respect to these proposed changes including, but not limited to, the removal of
housing services from the list of eligible DC services, the proposed definitions of affordable
housing and attainable housing, DC discounts for rental housing development.
4. Proposed Changes to the Ontario Heritage Act (OHA)
Amendments to the OHA are being proposed, primarily to the sections of the Act regarding
Provincial heritage properties (i.e., properties owned by the Province and prescribed public
bodies), the municipal register and Heritage Conservation Districts (HCDs).
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Page 17 of 19
Under the OHA, municipalities must maintain a register that lists all properties in the
municipality that have been designated by the municipality, or by the Minister under the Act.
This register may also include non-designated properties that ‘the council of the municipality
believes to be of cultural heritage value or interest’ (i.e. ‘listed’ properties). The proposed
changes would require that all non-designated properties proposed to be added to the register
meet at least one of the prescribed criteria for determining cultural heritage value or interest
(O. Reg. 09/06), which currently serve as criteria for municipal designation, and that the
municipality move to designate the property within 2 years of adding them to the register or
remove the property from the register. All municipalities would also be required to make an
up-to-date version of the register (i.e., designated and non-designated ‘listed’ properties)
publicly available on their website.
Under the current OHA provisions, an application under the Planning Act is considered a
‘prescribed event’ and triggers a 90-day timeline for the municipality to issue a notice of
intention to designate. With the proposed changes, municipalities would no longer be
permitted to issue a notice of intention to designate an individual property under the Ontario
Heritage Act, unless the property is already on the municipal heritage register (i.e. as a non-
designated property) at the time a Planning Act application is made. Further, properties being
considered for municipal designation would be required to meet at least two of the prescribed
criteria in O. Reg. 9/06, instead of the current one criterion.
Proposed amendments to Part V of the OHA will establish a new process to allow for HCD
designations and plans to be amended or repealed and for criteria for designation of HCDs to
be established by the Province through regulation. There are currently no Heritage
Conservation Districts (HCDs) in Oxford County.
Related Comments and Considerations
The proposed changes are not anticipated to have immediate impact for the area
municipalities in Oxford, other than the requirement that all municipalities make an up-to-date
version of the municipal register publicly available on their website within 6 months of the Bill
being proclaimed.
Overall these amendments will serve to tighten the timelines and add complexity to the
process and evaluation methods required for any contemplated municipal designation and/or
maintenance of the municipal register, particularly for smaller municipalities without staff with
specialized knowledge and an ongoing heritage program. Municipalities often don’t become
aware of potential heritage resources until they are identified during the review process
undertaken in support of a Planning Act application and currently have 90 days following
submission of the application to pursue designation. The proposed new amendments would
further limit the municipality’s ability to designate properties that were already included on the
municipal heritage register at the time a Planning Act application is made.
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5. Proposed Changes to the Ontario Land Tribunal Act, 2021
Following is a summary of the key proposed changes to the Ontario Land Tribunal Act, 2021:
Dismissal of Appeals
Bill 23 proposes to further expand the Ontario Land Tribunals (OLT) current authority to
dismiss a Planning Act appeal without a hearing, by adding the following as grounds for
dismissal:
the party who brought the proceeding has contributed to undue delay; or
a party has failed to comply with a Tribunal order.
Cost Awards
The OLT currently possesses the authority to award costs against a party where “the conduct
or course of conduct of a party has been unreasonable, frivolous or vexatious or if the party
has acted in bad faith.” The proposed amendments would specify that the OLT may “order an
unsuccessful party to pay a successful party’s costs.” It is unclear whether the OLT would still
need to make a finding that the parties’ conduct meets the threshold of “unreasonable,
frivolous or vexatious or bad faith” in order to be subject to a cost award.
Prioritizing Certain Proceedings
Bill 23 is proposing to give the Lieutenant Governor new authority to make regulations
requiring the OLT to prioritize the resolution of ‘specified classes of proceedings’, the criteria
for which have not yet been provided.
Related Comments and Considerations
County staff will continue to monitor these changes and potential implications. However, given
the limited number of LPAT proceedings in the County and the newly proposed restrictions
on third party appeals, the potential impacts are expected to be limited. However, given the
increased potential for costs to be awarded, municipalities should be careful to ensure that
any decision on a planning application is based on clear planning rationale.
Conclusions
The various legislative and policy changes and other actions being proposed by the Province
through the current phase of their Housing Supply Action Plan implementation could potentially
have a significant impact on land use planning, finance, infrastructure, parks, and other municipal
functions and services. Therefore, if the proposed changes are enacted by the Province, the
County and Area Municipalities will likely need to consider updates to various policies, processes
and standards, staffing and other resource needs in order to ensure the changes can be
effectively addressed and implemented in the Oxford context.
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Page 19 of 19
Given the extent of the changes being considered and the extremely short commenting deadline
provided by the Province, County staff are seeking County Council’s direction to prepare and
submit formal comments to the Province on behalf of the County. It is intended that these
comments will be focused primarily on the more substantial legislative and regulatory changes,
as generally outlined in this report.
County staff will ensure that County Council is kept apprised of any comments submitted to the
Province and will continue to monitor the progress of the legislative, policy and other changes
being proposed, and advise County Council of any relevant changes and/or opportunities for
comment on matters that may be of particular interest or concern to the County or Area
Municipalities.
As noted in the background section of this report, staff currently intend to bring a subsequent
report (or reports) to Council. The intent would be to provide further insight on some of the
proposed legislative and other changes discussed in this report based on further review and to
discuss the proposed policy and other changes (e.g. review of the PPS and natural heritage and
natural hazard requirements) with a longer commenting time frame that were not yet covered in
this report.
SIGNATURES
Report Author:
Original signed by
Paul Michiels
Manager of Planning Policy
Departmental Approval:
Original signed by
Gordon K. Hough
Director of Community Planning
Approved for submission:
Original signed by
Benjamin R. Addley
Interim Chief Administrative Officer
Page 56 of 342
Page 1 of 4
Subject: Culture, Heritage and Special Awards Committee Heritage Listings
Recommendations
Report Number: CS 22-24
Department: Corporate Services Department
Submitted by: Carrie Lewis, Chair, Culture, Heritage and Special Awards Committee
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT the Culture, Heritage and Special Awards Committee recommends to Council
that Heritage Listings be added to the town’s Heritage Register to supplement the
Designated Properties that are currently on the register;
AND THAT the Heritage Register of both Designated and Listed Properties be
accessible to the public and those interested in the community’s history through the
Town’s website and in print format.
BACKGROUND
The Municipal Register is the official list or record of cultural heritage properties that
have been identified as being important to the community. The register must include all
properties in the municipality that are designated under Part IV and Part V of the
Ontario Heritage Act. As of 2005, the Ontario Heritage Act also allows municipalities to
include properties that may have a cultural heritage value or interest to the community
that have not been designated. These are commonly known as listings.
The Municipal Heritage Register is a work in progress. Properties can be added or
removed from the Register by Council in consultation with the Municipal Heritage
Committee. The Register must include a description of the property that is sufficient to
readily ascertain the property. Listing properties in the register recognizes properties of
cultural heritage value in the community, promotes knowledge and enhances an
understanding of the community’s heritage, serves as a planning document, and
provides interim protection for listed properties.
Tillsonburg’s Heritage Register currently has 14 Designated Properties including:
Page 57 of 342
CS 22-24
Page 2 of 4
Avondale United Church, 62 Harvey Street,
Private Residence, 94 Rolph Street,
C.N. Station (Hale Street), 125 Bidwell Street,
St. Paul’s Manse (United Church of Canada) 38 Ridout Street,
Annandale National Historic Site, 28 Tillson Avenue,
Private Residence, 41 King Street,
Private Residence, 101 Rolph Street,
Tillson Pearl Barley and Split Pea Mill (The Mill), 20 John Pound Road,
Private Residence, 300 Broadway,
Station Arts Centre (CP Railway Station), 41 Bridge Street,
Cenotaph, 200 Broadway,
Joy Mausoleum, 191 Simcoe Street,
Forshee-Tribe Trumpour Mausoleum, 191 Simcoe Street,
Pioneer Cemetery, Corner of Simcoe and Cedar Streets.
Both Designated and Listed Cultural Heritage Properties can include:
Residential, industrial, commercial, institutional or agricultural buildings,
Monuments such as a cenotaph, public art or a statue,
Natural features that have cultural heritage value interest,
Structures such as water tower, culvert, fence and bridge,
Spiritual sites,
Cemeteries, gravestones or cemetery markers,
Cultural heritage landscapes,
Building interiors,
Ruins, Archaeological sites including marine archaeology,
Areas of archaeological potential
Any other built/immovable fixture or chattel attached to real property.
The Culture, Heritage and Special Awards Committee has, in this term of council,
identified 15 additional properties in the Town of Tillsonburg that qualify as Heritage
Listed properties.
The properties that the Cultural, Heritage and Special Awards Committee is putting
forward for inclusion as listings in the town’s Heritage Register include:
St. John’s Anglican Church, 46 Ridout Street West,
The Rotary Clock Tower, 41 Bridge Street West
Tillsonburg Memorial Arena, 45 Hardy Avenue
Former Parsonage of the Wesleyan Methodist Church, 38 Ridout Street West,
Memorial Park, 46 Saunders Street
Coronation Park, 19 Van Street,
O’Neil Park/Stoney Creek Park/Kinsmen’s Participark, 55 Concession St West
Gibson House, Concession Street East
Royal Canadian Legion, Branch 153, 16 Durham Street
Anti-Aircraft Gun, 16 Durham Street
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CS 22-24
Page 3 of 4
Imperial Dam Ruins, Intersection of Simcoe Street and Tillson Ave.,
Lake Lisgar, Concession Street East,
Mineral Spring Park, 56 Oxford Street.
Owners of listed properties must give the council of the municipality at least 60 days’
notice of their intention to demolish or remove a building or structure on the property.
Requests to list a property on the municipal register may come from property owners,
municipal heritage committees, municipal heritage or planning staff, local historical
societies or resident’s associations.
Every community has its own unique culture and heritage. Each city, town, township or
county has places, spaces and stories that enrich it, enlighten it and guide it in its
growth and development. With the Municipal Register of Cultural Heritage Properties,
the Ontario Heritage Act provides a framework for the conservation of properties that
have cultural heritage value or interest to a community.
FINANCIAL IMPACT/FUNDING SOURCE
None
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal - The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information and opportunities to
shape municipal initiatives.
Strategic Direction - Engage community groups, including advisory committees and
service organizations, in shaping municipal initiatives.
Priority Project – N/A
ATTACHMENTS
Page 59 of 342
CS 22-24
Page 4 of 4
Appendix A- Heritage Listing Register
Page 60 of 342
Name of Building / Area / Roll Number
St. John’s Anglican
Church
Year Listed
2022
Year Built
1899
Municipal Address
46 Ridout St. W.
GPS Coordinates
Latitude 42.86048 / Longitude
-80.72991
Legal Description
00000
Culture/Heritage Value
Attributes
The first Anglican Church in
Tillsonburg (located on Harvey Street)
was built in 1868 and destroyed by
fire in 1870. A new church, located on
Rolph Street, was consecrated in 1873,
where it served for 27 years. The
cornerstone for the third and final
church was laid on August 18. 1899.
and the building completed in 1900.
The Parish Hall, a separate structure,
was opened shortly afterwards, and in
1945 a third building was added,
uniting the two.
A time capsule was placed in the
cornerstone of the church in 1899. The
capsule was opened in 1999 and a
new time capsule containing some of
the original documents has been
placed in the same location.
Page 61 of 342
Name of Building / Area / Roll Number
Rotary Clock Tower
Year Listed
2022
Year Built
1994
Municipal Address
41 Bridge Street West
GPS Coordinates
Latitude 42.863015 / Longitude
-80.730517
Legal Description
00000
Culture/Heritage Value
Attributes
The Rotary Clock Tower stands as the
northern gateway to Downtown
Tillsonburg. The clock tower displays
very impressive brick work as well the
inner workings of the clock which is
visible through the windows on all
four sides.
The Tower is surrounded by memorial
paving stones, engraved with the
names of various prominent members
of the community, as
well as those
designated by donors.
The clock was
originally part of the
Post Office building
built in 1913 on the
southwest corner of
Broadway and Ridout.
This building was
demolished in 1957, but
the clock was saved.
The 3,000-pound bell
came from the Town
Hall which was built in
1898 and demolished in
1979 to make room for
the Town Centre Mall.
Like the clock the bell
was saved.
The Rotary Clock
Tower was erected
through the auspices of
Rotary Clubs
International
Community
fundraising
Tillsonburg celebrates
the community and events by
changing the colours on the outside of
the clock at night. Example during the
pandemic a blue light was illuminated
from the tower to thank local front-
line health care providers, emergency
service personnel and other essential
workers.
Page 62 of 342
Name of Building / Area / Roll Number
Tillsonburg Memorial
Arena
Year Listed
2022
Year Built
1949
Municipal Address
45 Hardy Avenue
GPS Coordinates
Latitude 42.87143 / Longitude
-80.73505
Legal Description
00000
Culture/Heritage Value
Attributes
Tillsonburg Memorial Arena was
established in Dec, 26, 1949. The
Memorial Arena started with
donations from soldiers after the war
coming back “home” to Tillsonburg.
The soldiers wanted to do something
to revitalize the community and
decided to donate funds towards the
construction of the Memorial arena for
the community.
The structure of the Memorial arena
resembles the architectural layout of a
classic hip barn structure. A hip roof,
or hipped roof, is a type of roof where
all sides slope downwards to the
walls, usually with a gentle slope.
The Tillsonburg Memorial Arena has a
capacity of 700 seats. It has been a
cornerstone of Tillsonburg for over a
century hosting their first Home Town
hockey game officially in 1950.
The Heritage and Culture Committee
feels the Memorial arena should be a
part of preserving the community’s
history. The Memorial arena has been
a foundation for a variety of
recreational and leisure events for the
community for over a century.
Page 63 of 342
Name of Building / Area / Roll Number
Westleyan Methodist
Church (Former
Parsonage)
Year Listed
2022
Year Built
1890
Municipal Address
38 Ridout St. W.
GPS Coordinates
Latitude 42.86085 / Longitude
-80.72965
Legal Description
00000
Culture/Heritage Value
Attributes
The building is recognized by the
Ontario Heritage Trust as a building
of architectural value as an example of
high Victorian architecture in
Southwestern Ontario.
It is distinguished by its three storey
polygonal turrets, the high windows
with stone still and lintels, decorative
woodwork off the friezes and rear
porch as well as the
stained-glass windows
on the west side.”
The Westleyan
Methodist Church
parsonage served as the
Manse for St. Paul’s
United Church and
subsequently has
become a popular
restaurant in the
community under
several names. Today it
is the Enchanted Eats
Cafe.
Page 64 of 342
Name of Building / Area / Roll Number
Memorial Park
Year Listed
2022
Year Built
1879
Municipal Address
46 Sanders Street
GPS Coordinates
Latitude 42.86989 / Longitude
-80.73268
Legal Description
00000
Culture/Heritage Value
Attributes
By 1875 the Tillsonburg Fair had
moved to its present location near
Lake Lisgar. The fair and racetrack
had been the major attraction on this
section of land. E.D. Tillson granted
this land for recreational purposes in
1879. The town map of 1881 clearly
shows the original Crystal Palace (fair
building) and identifies the area as
“Exhibition Grounds.”
The entrances to Memorial Park have
been marked by stone pillars off Ross
Street, Sanders Street and John Street.
The gates contain plaques attesting to
the area’s history.
The name of this area has changed
over the years. Names associated with
this space have been: Tillsonburg
Fairgrounds Park, Tillsonburg Park,
Lake Lisgar Park, Dixie Tribe
Memorial Park. Today we regard the
name of the associated leisure
attractions around Lake Lisgar as
Memorial Park.
Memorial Park has included many
amenities and structures over its
years. Some attractions that no longer
exist are: the racetrack, the
grandstand, the horse barn, the
original Crystal Palace, the earlier
bandshell, and the armouries (also
known as the first Tillsonburg
Museum).
Today park amenities include Lake
Lisgar Water Park, the Sam Lamb
Baseball Field, the new Crystal Palace
and Fair Board Buildings, a new
Bandshell/Stage (a Canada 150
Kinsmen Project), and a covered
pavilion.
Page 65 of 342
Name of Building / Area / Roll Number
Coronation Park
Year Listed
2022
Year Built
1953
Municipal Address
19 Van Street
GPS Coordinates
Latitude 42.85558 / Longitude
-80.72326
Legal Description
00000
Culture/Heritage Value
Attributes
Situated at the south of town, east of
John Pound Road and across from the
Otter Creek, is Coronation Park. The
park is accessible by traveling down
Old Vienna Road to the end of Van
Street. As you enter the park you
immediately notice the antiaircraft
gun to the left of the entrance. You
will also notice the prominent Mill
Restaurant across the creek; the last of
the Tillson Empire mills.
This green area is the last known
gifted land to the town from the E.D.
Tillson Estate. It is appropriately
named to commemorate the
Coronation of Queen Elizabeth II, in
1953. Supported by the Tillsonburg
Kiwanis for many years, the park
incorporated activity equipment and a
walking trail.
In 2009 the park incorporated the
Carroll Trail into its landscape.
Starting at the south end of the park, it
travels through the gully and over
and through the Bridges Golf Course.
This five-km. trail is both rugged and
paved allowing for different levels of
exertion and different types of activity
like biking or walking. Another green
space within our town that focuses on
outdoor opportunities and natural
scenery.
Page 66 of 342
Name of Building / Area / Roll Number
Kinsmen’s Participark
Year Listed
2022
Year Built
1953
Municipal Address
55 Concession St. W.
GPS Coordinates
Latitude 42.86445 / Longitude
-80.73819
Legal Description
00000
Culture/Heritage Value
Attributes
The scenic trail at the bottom of the
hill on Concession Street west,
previously known as O’Neil Park, has
been known as Kinsmen’s Participark
since 1980. It is a fitting name as the
Ontario initiative “Participaction,”
encouraged participation in outdoor
activities and this would attract
patrons to the area.
Prior to the flood of 1937, this was
Stoney Creek waterway. It created a
western border of the Town, flowed
behind the Tillsonburg Hospital,
Rolph Street School, housed mills on
its banks and led south to the Tillson
Mills. Just as the flood destroyed the
Imperial Dam (southeast of town) and
Concession Street (centrally located in
the town), so did it destroy this
western waterway. The deluge of
water flooded the industries on John
Pound Road south of town.
After the flood, the land became a
natural environment used for
recreation. In 1978 Gerry Livingston
sold the property to the town for $2.00
with the stipulation that the land
become a perpetual park area void of
attractions or buildings.
By 1980 the Tillsonburg Kinsmen
spearheaded projects to revitalize the
trail and Canadian National Railway
bridge. A pathway was formed that
lead from Concession to Baldwin
Street.
The CRN Bridge became an elevated
walkway that spanned the park’s
gully from Bridge Street West and
leads to Hickory Hills, today called
Veteran’s Memorial Walkway.
Today Participark is a prominent
walking trail that contained greenery,
a flowing creek and wildlife. It is a
seemingly secluded natural area that
is situated in a gully between
neighbourhood subdivisions.
Page 67 of 342
Name of Building / Area / Roll Number
Gibson House
Year Listed
2022
Year Built
1933
Municipal Address
Concession St. E.
GPS Coordinates
Latitude 42.86652 / Longitude
-80.73062
Legal Description
00000
Culture/Heritage Value
Attributes
When the dam at Lake Lisgar went
out in 1937 the town was left without
fire protection of any kind. Gibson
House, on the south shore of Lake
Lisgar, was built to serve as a pump
house. A new electric motor fed water
to the mains and that became the
source of fire protection.
The new pump house was a one
storey square building with a
basement of poured cement. The main
section was covered with multi-
shaded rust and brown brick. The
interior of both floors is a wide-open
square.
In the 1950s the government decided
that all public buildings were required
to use a special type of electric motor.
Unfortunately, the new motors did not
work when called upon for a fire.
In 1957 the pump house was named
for then Citizen of the Year Walter
Gibson as a tribute to his long support
of the Boy Scout movement. Gibson
House became the new Scout
headquarters. Walter Gibson passed
away in 1970 leaving a lifetime legacy
of civic involvement in the United
Church, Boy Scouts, Masons, and
service clubs.
Page 68 of 342
Name of Building / Area / Roll Number
Royal Canadian Legion
Branch 153
Year Listed
2022
Year Built
1970
Municipal Address
16 Durham Street
GPS Coordinates
Latitude 42.86454 / Longitude
-80.72718
Legal Description
00000
Culture/Heritage Value
Attributes
The current location of the Royal
Canadian Legion Tillsonburg
Varnavair Branch 153 is 16 Durham
Street. Prior to this, the Branch was
located on Lisgar Ave between Bridge
Street and Concession Street. Known
as the “Sinclair House,” it was
purchased by the Branch in 1946 to
accommodate the growing
membership of returning Second
World War Veterans. By the late 1960’s
it was decided that the Branch should
have a modern building with up-to-
date space and amenities.
Ground was broken for the new
Legion on Durham Street in the spring
of 1969. The building was completed a
year later for the 1970 District Spring
Convention. A few years later, an
addition was built to the north side of
the building. This addition included
the upstairs Ladies Auxiliary room
attached to the kitchen, the hall
alcove, and the back staircase to the
furnace room, and downstairs dart
room connected to the canteen. The
Legion is an important community
organization within Tillsonburg. It
provides support to Veterans and their
families and is an example of a
historic organization that has
continually supported Tillsonburg
groups and promotes the community.
Page 69 of 342
Name of Building / Area / Roll Number
Anti-Aircraft Gun
Year Listed
2022
Year Built
1943 - brought to Tillsonburg in
1963
Municipal Address
16 Durham Street
GPS Coordinates
Latitude 42.86454 / Longitude
-80.72718
Legal Description
00000
Culture/Heritage Value
Attributes
Purchased in 1965, the 1943 Mk 1X
40mm anti-aircraft gun has been
associated with the Royal Canadian
Legion Tillsonburg Varnavair Branch
153. Prior to its current location at 16
Durham Street, the gun and Branch
153 were located on Lisgar Ave. After
nearly 55 years its condition had
deteriorated greatly. In 2019 the gun
was removed, repainted, and restored
to a more desirable aesthetic. A
cement pad was poured, and the gun
was returned in the summer of 2020. It
is situated at the corner of Durham
Street and Lisgar Ave. It is proudly
displayed to remind us of the cost of
conflict: historical and contemporary.
Let it serve as a memorial of
remembrance for those from the
Tillsonburg community and Legion
Branch 153.
Page 70 of 342
Name of Building / Area / Roll Number
Imperial Dam Ruins
Year Listed
2022
Year Built
Dam 1879
Ruins, 1937
Municipal Address
16 Durham Street
GPS Coordinates
Latitude 42.86021 / Longitude
-80.72044
Legal Description
00000
Culture/Heritage Value
Attributes
The dam was built in the late 1870’s
by E.D. Tillson. To the northeast was
the large feeding body of Lake Joseph.
The water from the lake was dammed
and directed under the White Bridge
of Simcoe Street, south to the sawmill
and southwest to the other mills. The
dam was built to harness waterpower
for the Tillson Empire’s mills and
enterprises.
This dam and others were destroyed
during the flood of 1937. On Monday
April 26, 1937, after several days of
relentless rain, the Imperial Dam gave
way. The result of this break, and
others in town, flooded the land south
of town on John Pound Road and the
flats; what would become of
Coronation Park and the Golf Course.
The ruins can be seen as you drive
west on Simcoe Street, to the
immediate right, shortly after going
through the stop lights at Vienna
Road. Up close, you can witness the
marvel of engineering with its huge
square cut timbers, long iron spikes
and rods, nuts and bolts and concrete
abutments. This is a hidden
monument that represents the legacy
of Tillsonburg’s early industry.
Page 71 of 342
Name of Building / Area / Roll Number
Lake Lisgar
Year Listed
2022
Year Built
1887
Municipal Address
Concession Street East (between
Broadway and Lisgar Ave)
GPS Coordinates
Latitude 42.86676 / Longitude
-80.73050
Legal Description
00000
Culture/Heritage Value
Attributes
Early Lake Lisgar
Lake Lisgar started out as Thomas
Hardy’s Mill Pond. It was bought by
the town in 1867 to serve as a water
reservoir for fires. In 1887 the lake was
named Lake Lisgar after Governor
General Lord Lisgar. A dam was built
at Concession Street which enlarged
the pond. Turbines were placed at the
base of the dam, and they supplied
water under pressure to municipal fire
hydrants.
In April 1937 the big flood occurred,
and rain added 13 centimeters (more
than five inches) of water to area
waterways. On Sunday, the 25th the
flood gates at Lake Lisgar were
opened, on Monday the hydrants on
Broadway were opened and pumps
were installed in an attempt to lower
the water level in the lake. When this
failed work began on a levee at
Concession St. in hopes of keeping
Lake Lisgar within its banks. On
Tuesday, April 27 the levee was
swallowed up by the sheer volume of
water. The Concession Street dam
broke, and Lake Lisgar disappeared.
Page 72 of 342
Lake Lisgar Today
Name of Building / Area / Roll Number
Lake Lisgar continued
Lake Lisgar today is the beneficiary of
countless community volunteer hours
contributed and dollars raised to
revive the lake through both the Lake
Lisgar Renaissance Project (1992-) and
the Lake Lisgar Revitalization Project
(2011-). With a gazebo, a fountain, a
pedestrian bridge, board walks, and a
rowing club facility Lake Lisgar is a
popular attraction.
The maximum depth of Lake Lisgar is
6.8 metres.
Residents and visitors enjoy fishing
for large mouth bass, (stocked)
rainbow trout, and blue gill, canoeing
and rowing and sailing small
miniature boats. It’d waters are home
to four at risk or endangered turtle
species and surrounding parklands
host over 400 bird species.
Since 1993 the Tillsonburg Kinsmen
Club Fountaineers and friends have
been installing the water fountain
each spring and removing it again in
the fall. A labour of love.
Page 73 of 342
Name of Building / Area / Roll Number
Mineral Spring Park
Year Listed
2022
Year Built
1881
Municipal Address
56 Oxford Street
GPS Coordinates
Latitude 42.859660/ Longitude
-80.723836
Legal Description
00000
Culture/Heritage Value
Attributes
In 1881 the Mineral Spring Park was
opened at the "V" of London & Oxford
Streets where a natural spring of
Sulphur water flowed. It was strongly
believed at the time that Sulphur
water had curative powers and that
the drinking of the water on a daily
basis was good for your health. A cup
was chained to the pipe from which
the water flowed, so that citizens and
visitors alike could take of the waters
free of charge. Although the park
would change in appearance over
time, the pipe and cup were still in
use to the 1960’s when the pipe was
capped and the cup removed. Today,
the small green space at the “V” of
London & Oxford streets still bears
the name of the original park –
Mineral Springs.
Page 74 of 342
Report No: CP 2022-366
COMMUNITY PLANNING
Council Date: October 12, 2022
Page 1 of 5
To: Warden and Members of County Council
From: Director of Community Planning
Regulatory Proposals - Conservation Authorities Act;
Transition Plans and Agreements for Programs and Services
RECOMMENDATIONS
1. That Report No. CP 2022-366 be received as information; and
2. And further, that Report No. CP 2022-366 be circulated to all Area Municipal CAOs and
Clerks for distribution to their respective Councils and staff.
REPORT HIGHLIGHTS
The purpose of this report is to provide County Council with a brief overview of the regulatory
changes to the Conservation Authorities (CA) Act that came into effect in late 2020 (including
various regulations that have been introduced through 2021 and 2022) and outline the process
that is being followed by the CAs with respect to transitioning to a new service delivery model.
Implementation Points
There are no specific implementation measures that result from the recommendations contained
in this report.
Financial Impact
The adoption of the recommendations contained in this report will have no immediate budget
impact on the County. The regulatory changes that will come into effect in January 2024 (as per
the relevant legislation) will impact the County levy as it pertains to CA budgets and will also
include consideration of agreements (including funding) for certain municipal programs/services
that may be provided to the County and Area Municipalities by the CAs.
Page 75 of 342
Report No: CP 2022-366
COMMUNITY PLANNING
Council Date: October 12, 2022
Page 2 of 5
Communications
Planning staff provided a Briefing Note to all Area Municipal CAOs and Clerks in November 2020
regarding Bill 229, Protect, Support and Recover from Covid-19 Act (Budget Measures), 2020,
which provided an overview of the key changes that were contained in the Bill and outlined the
potential implications for the County and the Area Municipal partners.
Communication regarding the proposed changes was undertaken via the ‘briefing note’ approach
and directly to the Area Municipalities rather than through a report to County Council due to the
somewhat surprising inclusion of the CA Act measures in Bill 229 and the Province’s stated
position that there was no requirement for public consultation under the Environmental Registry
of Ontario (ERO) because the proposed amendments to the CA Act formed part of the approved
provincial budget.
The initial stages of the transition under Bill 229 have been completed (i.e. Transition Plans and
the development/categorization of inventories of programs and services) as of February 2022.
Each CA having jurisdiction in Oxford communicated these documents directly to the respective
member Area Municipalities. Going forward, as CA levies are paid to the respective CAs via the
County levy, County staff will be the primary lead in developing agreements regarding those
programs and services that are not provided by the CAs as mandatory services. Notwithstanding
the foregoing, all discussions and negotiations with the CAs will be undertaken via full consultation
with Area Municipal staff and Councils.
Strategic Plan (2020-2022)
WORKS WELL
TOGETHER
WELL
CONNECTED
SHAPES
THE FUTURE
INFORMS &
ENGAGES
PERFORMS &
DELIVERS
POSITIVE
IMPACT
3.ii. 3.iii.
DISCUSSION
Background
The amendments introduced via Bill 229 in December 2020 are intended to improve transparency
and consistency in CA operations, strengthen municipal and provincial oversight, and streamline
the role of CAs with respect to the issuance of permits and land use planning. Bill 229, and
subsequent regulations, propose to make growth and development more efficient, both in support
of the provincial economy coming out of the COVID-19 pandemic, and going forward.
Page 76 of 342
Report No: CP 2022-366
COMMUNITY PLANNING
Council Date: October 12, 2022
Page 3 of 5
Bill 229 is supported by several regulations that have come into effect since the noted
amendments received Royal Assent. Two key regulations impacting the County and Area
Municipalities through the remainder of 2022 and 2023 are as follows:
Ontario Regulation 686/21 – Mandatory Programs and Services prescribes the mandatory
programs and services CAs will be required to provide, including core watershed-based resource
management strategies and CA permit review and issuance related to natural hazards. In
addition to the mandatory programs prescribed (identified as Category 1 programs), the regulation
also provides for two categories of non-mandatory services, comprised of municipal programs
and services (Category 2) and programs and services determined by the CAs as advisable to
implement (Category 3). Ontario Regulation 686/21 came into effect on January 1, 2022. The
foregoing is discussed further later in this report.
Ontario Regulation 687/21 – Transition Plans and Agreements for Programs and Services came
into effect on October 1, 2021 and requires each CA to create a ‘transition plan’ that outlines the
steps to be taken to develop an inventory of programs and services and enter into agreements
with participating municipalities to fund non-mandatory programs and services through the
municipal levy. This regulation also establishes the transition period during which any
agreements are to be completed.
According to the regulations, the final transition and associated reports are to be completed by
January 31, 2024, with a view to providing ample time for review, discussion and the completion
of agreements regarding Category 2 (and to a lesser extent, Category 3) services.
The Transition Plan completed by the Upper Thames River Conservation Authority (UTRCA) has
been attached to this report for Council’s information. Each of the CAs having jurisdiction in
Oxford have provided similar plans, however, as the transition process for all CAs is subject to
similar timelines and deliverables as per the Conservation Authorities Act (and related
regulations), the UTRCA Plan provides a good overview of the process.
Comments
As Council is aware, Oxford County is within the watersheds of four CAs (Catfish Creek, Long
Point, Grand River and Upper Thames). In accordance with the above-noted regulations, each
CA has provided the County with a high level transition plan and list of categorized programs.
Category 1 programs and services (P&S), as identified by Ontario Regulation 686/21, are those
which the CAs are required to deliver and will be funded by municipal levy and/or user fees.
Common examples of Category 1 P&Ss include CA permit administration and compliance
activities (i.e. for CA regulated areas), which involves reviewing and processing permit
applications, technical studies, enforcement activities and legal expenses related to Sections 28
and 30 of the CA Act.
Category 2 P&Ss are those that may be provided at the request of the municipality and will be
carried out by the CA on behalf of a municipality. Funding for these programs can include
government and other agency grants, and/or municipal funding under a Memorandum of
Understanding (MOU) or agreement between the CA and the municipality. An example of a
Category 2 P&S that will be of particular interest in Oxford is plan review (e.g. review of planning
Page 77 of 342
Report No: CP 2022-366
COMMUNITY PLANNING
Council Date: October 12, 2022
Page 4 of 5
applications) not related to Natural Hazards to identify potential natural heritage impacts and
related requirements, and potentially some related data and mapping services. For clarity, CA
program and services activities related to Natural Hazards (i.e. flood and erosion hazards,
unstable soils, etc.) generally fall within Category 1, while those related to Natural Heritage
resources (water, woodlands, wetlands, valleylands, etc.) will generally fall within Category 2.
Category 3 P&Ss can be generally described as those that CA Board determines are advisable
and can be funded via CA generated revenue, user fees, government/agency grants, donations,
etc. While this category of use is not subject to municipal funding, any voluntary funding via
municipal funds would require a cost-apportioning agreement. Examples of Category 3 P&Ss
include operation of campgrounds, private land stewardship and restoration, and community
education and outreach programs.
A detailed list of each CAs P&Ss is attached to this report for Council’s information. For each CA,
P&Ss are categorized as described above and includes a brief description as to why a particular
P&S falls into the assigned category. The charts also include the funding mechanism for each
P&S and an estimated annual cost of the P&S based on the 5 year average.
In addition to the foregoing, the Province has introduced ‘Phase 2’ regulations in support of the
changes to the CA Act which came into effect in April 2022. These regulations, which include O.
Reg 402/22 (which details the CA budget process and municipal apportionment methods and
requirements), support the transition of existing CA funding mechanisms and budget processes
to the new legislative funding framework and imposes on CAs requirements to improve
transparency of CA operations. The new municipal/CA funding framework is slated to take effect
for the 2024 CA budget cycle.
Conclusions
The amendments to the Conservation Authorities Act introduced via Bill 229 in December 2020
are intended to improve transparency and consistency in CA operations, strengthen municipal
and provincial oversight, and streamline the role of CAs with respect to the issuance of permits
and land use planning. The transition of CA operations, including the budgeting and funding of
programs and services provided by the Act is underway and the CAs having jurisdiction in Oxford
County are currently preparing draft agreements for consideration regarding those programs and
services that are not mandatory under the Act, but may be desirable for Oxford and the Area
Municipalities.
At this time, the only agreement that has been provided to the County for consideration is from
the Catfish Creek Conservation Authority (CCCA). This CA has jurisdiction in only a small area
of the County located in the southwest corner of South-West Oxford (SWOX) Township. Staff
have been working with the CA and Township staff to complete an agreement with the CCCA and
this agreement will be brought forward to County Council for consideration at an upcoming
meeting of Council.
Page 78 of 342
Report No: CP 2022-366
COMMUNITY PLANNING
Council Date: October 12, 2022
Page 5 of 5
Reports regarding subsequent agreements with remaining CAs having jurisdiction in Oxford will
be brought forward for Council consideration as they are received, and after consultation and
discussion with the Area Municipalities that are affected by the programs and services that are
proposed.
SIGNATURES
Report Author and Departmental Approval:
Original Signed By
Gordon K. Hough, RPP
Director of Community Planning
Approved for submission:
Original Signed By
Benjamin R. Addley
Interim Chief Administrative Officer
ATTACHMENTS
Attachment 1 – UTRCA Transition Plan
Attachment 2 – Catfish Creek Conservation Authority Programs and Services Guide
Attachment 3 – Grand River Conservation Authority Programs and Services Inventory Listing
Attachment 4 – Long Point Region Conservation Authority Current Programs and Services
Attachment 5 – Upper Thames River Conservation Authority Inventory of Programs and
Services
Page 79 of 342
1
Transition Plan in accordance with Section 21.1.4 of the Conservation
Authorities Act
November 23, 2021
Ontario Regulation 687/21 “Transition Plans and Agreements for Programs and Services under Section
21.1.2 of the Act” requires the development of Transition Plans by each conservation authority. The key
components and deadlines for the Transition Period are illustrated in Figure 1 below.
PART 1 PART 2 PART 3
Figure 1. Key Components and Deadlines for Transition Period
The purpose of the transition period is to provide conservation authorities and municipalities with time
to address changes to the budgeting and levy process based on the delivery of and the need, in some
cases, to reach agreements for:
Mandatory programs and services (Category 1),
Municipal programs and services (Category 2), and
Programs and services determined by the CA as advisable to implement (Category 3).
Conservation authorities are required to develop a Transition Plan on or before December 31, 2021.
There are two phases to the Transition Period. The first phase is to develop and circulate an Inventory
of Programs and Services. The second phase includes developing and finalizing the conservation
authority/municipal agreements in accordance with the regulations. These agreements must be
complete by January 1, 2024.
Timelines & Deliverables:
Part 1: Transition Plan
Item Deliverable Due Date
Obtain Board approval of the Transition Plan Staff report with proposed Transition
Plan
Nov. 23, 2021
Dialogue with participating municipalities about
the regulatory requirements and seek feedback
on engagement and negotiations
Outgoing letter to municipalities to
establish staff leads regarding
preliminary discussion on the details
of the inventory.
December.
2021
Make Transition Plan available to the public (per
subsection 3c of the regulation)
Publish a copy of the Transition Plan
on UTRCA’s website
Dec. 31, 2021
PHASE 1: Inventory of
Programs and Services
by February 28, 2022
TRANSITION PERIOD
Transition Plan on or
before December
31, 2021
PHASE 2: MOU,
Agreements or Cost
Apportioning
January 1, 2024
Programs and Services Inventory and Negotiations Transition Plan
Report No. CP 2022 - 366 - Attachment No. 1 Page 80 of 342
2
Program & Service Inventory and Negotiations:
Part 2 of Transition Period
Item Deliverable Due Date
Development of Inventory of Program and
Services – identification of category
classification, funding sources, average
annual costs
Staff report with Programs and Services
Inventory provided to Board
January 2022
Share draft Inventory with neighboring
conservation authorities
Draft Programs and Services Inventory
sharing
Jan. 31, 2022
Obtain Board approval of the Inventory Staff report with Programs and Services
Inventory
February 2022
Submit Inventory to the Minster, circulate to
participating municipalities
Programs and Services Inventory Feb. 28, 2022
Make Inventory available to the public (per
subsection 5 (1) of the regulation)
Publish the Programs and Services
Inventory on UTRCA’s website
Feb. 28, 2022
Part 3 of Transition Period
Item Deliverable Due Date
60-day engagement window to address
questions, present to Councils, and establish
municipality specific negotiating timelines
One-on-one outreach Apr. 30, 2022
Maintain a record of municipal feedback (per
subsection 5 (1) (c) of the regulation)
Input/feedback documentation Ongoing after
Feb. 28, 2022
Adjust Programs and Services Inventory as
required – advise participating municipalities
and the Minister of any changes
Maintain a log of changes and include
in mandatory reporting (per
subsection 5 (3) (a) of the regulation)
See *mandatory
reporting dates
below
Complete negotiations of cost apportioning
agreements (per subsection 2 (1) of the
regulation)
Execute cost apportioning
agreements and 2024 levy submission
Target October
2023
Transition date Jan. 1, 2024
*Mandatory Reporting:
Item Deliverable Due Date
Progress Report #1 Per subsection 7 (3) of the regulation July 1, 2022
Progress Report #2 Per subsection 7 (3) of the regulation Oct. 1, 2022
Progress Report #3 Per subsection 7 (3) of the regulation Jan. 1, 2023
Progress Report #4 Per subsection 7 (3) of the regulation Apr. 1, 2023
Progress Report #5 Per subsection 7 (3) of the regulation Jul. 1, 2023
Progress Report #6 Per subsection 7 (3) of the regulation Oct. 1, 2023
Final Report Per subsection 9 of the regulation Jan. 30, 2024
Notes:
The Transition Plan and Programs and Services Inventory will be endorsed by the Board prior to
submission.
The Board will receive, for information, all progress reports and the final report.
Cost apportioning agreements to be in place prior to the preparation of the 2024 budget.
The Municipality of Strathroy-Caradoc (a non-CA member) will be kept informed throughout the
process.
Page 81 of 342
3
The non-CA members of the Thames-Sydenham Region Source Protection Area will also be kept
informed.
It is anticipated that the regulation describing how to deal with on-going organizational costs
(governance and administration) which are not directly related to a program and service will be
available with the phase 2 regulations.
Page 82 of 342
2022
Programs & Services Guide
CATFISH CREEK CONSERVATION AUTHORITY
Report No. CP 2022 - 366 - Attachment No. 2 Page 83 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
Risk of Certain Natural Hazard’s - see 21.1 (1) 1 i of the Conservation Authorities Act; Sections 1-8 of the Mandatory Programs and Services Regulation O.R.
686/21.
The CCCA will develop an awareness of areas that are important for the management of natural hazards within the watershed. The CCCA will also manage
and promote awareness and education of risks related to natural hazards, protect life and minimize property damage from flooding and erosion by
providing a flood control monitoring and warning program. CCCA alerts the public through flood messages, provides municipal staff with data and
information to enable sufficient lead time to enable emergency flood mitigation procedures to promote resident’s safety, safeguard flood prone areas and
as a result minimize flood related damage and loss of life.
Section 28.1 Permit
Administration and
Compliance Activities/
Enforcing and
Administering the Act
Reviewing and processing permit
applications, technical reports, natural
hazards studies, mapping and updates to
regulation limits mapping. Site visits/
inspections, communication with
applicants, agents, and consultants.
Property enquires and legal expenses for
regulations and compliance.
Administering and enforcing sections 28,
28.0.1, and 30.1 of the act as required.
1 Mandatory in
accordance to
CA Act
MNRF: $1,590 = 5%
Levy: $22,545 = 73%
Fees: $6,850 = 22%
$30,985 Prior to February
2022, Present
Review Under Other
Legislation
Input and review on a variety of different
Acts including, The Aggregate Resources
Act, Drainage Act, Environmental
Assessment Act and The Ontario Planning
Act.
1 Mandatory in
accordance to
CA Act
Levy: $2,312 = 100% $2,312 Prior to February
2022, Present
Municipal Plan Input
and Review
Provide technical information, advice, and
policy support to municipalities on
matters relating to Natural Hazards
Policies (Section 3.1 under the PPS) with a
focus on Official Plan and Official Plan
Amendments. This includes: broad policy
interpretation, transfer of data,
1 Mandatory in
accordance to
CA Act
Levy: $4,699 = 36%
Special Levy: $8,250 =
64% (each of the 5
municipalities
contribute a portion of
the $8,250 yearly)
$12,949 Prior to February
2022, Present
Page 84 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
information and science to municipalities,
and provision of advice on matters
relating to natural hazards policy to
Ministry of Municipal Affairs and Housing.
Flood Forecasting and
Warning
Daily data collection and monitoring of
local weather forecasts hydrometric
stations, local water level forecasts and
watershed conditions. Flood event
forecasting, provincial watershed
condition statements and inter agency
communications in the event of a flood.
Maintenance of flood forecasting
equipment and annual meeting with
applicable inter agency flood emergency
coordinators.
1 Mandatory in
accordance to
CA Act
MNRF: $32,006 = 16%
Levy: $167,967 = 84%
$199,973 Prior to February
2022, Present
Flood and Erosion
Control Infrastructure
Operation and
Management
NOTE: To be
completed on or
before December 31,
2024 per
requirements in
Section 5 of the
Mandatory Programs
and Services
Regulation
Flood and erosion control infrastructure
and low flow augmentation. Includes 1
dam
1 Mandatory in
accordance to
CA Act
MNRF: $2,617 = 19%
Levy: $10,894 = 77%
WECI: $625 = 4%
$14,136 Prior to February
2022, Present
Page 85 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
Ice Management
Services
NOTE: Ice
Management Plan(s)
to be completed as
necessary on or
before December 31,
2024 per
requirements in
Section 4 of the
mandatory Programs
and Service
Regulation
Providing advice for ice jam prevention
and mitigation through-out the winter
season
1 Mandatory in
accordance to
CA Act
MNRF: $1,250 = 8%
Special Levy: $14,157
= 92%
(Township of
Malahide incurs the
Special Levy yearly)
$15,407 Prior to February
2022, Present,
Future (Ice
Management Plan)
Catfish Creek Channel
Monitoring
Monitoring the Catfish Creek channel
morphology changes at Port Bruce due to
seasonal loading and/or scour by
bathometric sounding the lower reaches
of the Catfish Creek through Port Bruce.
1 Mandatory in
accordance to
CA Act
MNRF: $1,250 = 8%
Special Levy: $14,158
= 92%
$15,508 Prior to February
2022, Present,
Future
Drought and Low
Water Response
Monitoring of surface and groundwater
conditions and analysis of low water data
for dissemination to irrigators,
landowners and applicable government
agencies. Technical and administrative
support to regional advisors, and the
CCCA’s Irrigation Committee
1 Mandatory in
accordance to
CA Act
Other Grants: $3.223 =
100%
(Grant ended in 2018)
$3,223 Prior to February
2022, Present
Natural Hazards
Technical Studies and
Information
Management
Data collection and study of technical
report designs to mitigate natural hazards.
Development and use of systems to
collect and store data and to provide
spatial geographical representations of
data.
1 Mandatory in
accordance to
CA Act
Levy: $18,756 = 88%
Revenue: $2,655 =
12%
$21,411 Prior to February
2022, Present
Page 86 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
Natural Hazards
Communications,
Outreach and
Education
Promoting public awareness of natural
hazards including flooding, drought, and
erosion. Social media services. Media
relations. Natural Hazards Studies,
Mapping and Updates to Regulation Limits
Mapping and Data Transfer to Public,
through Web based Map(s) showing
Regulation Limits.
1 Mandatory in
accordance to
CA Act
Levy: $15,623 = 97%
Donations: $450 = 3%
$16,073 Prior to February
2022, Present
Provincial Water Quality and Quantity Monitoring - see 21.1 (1) 2 of the Conservation Authorities Act; ; Section 12(2) and 12(3) of the Mandatory Programs
and Services Regulation O.R. 686/21
The CCCA, in partnership with Ministry of Environment, Climate Change and Parks (MECP), and has established long term sites to monitor surface and
ground water conditions.
Provincial Water
Quality Monitoring
Network (PWQMN)
A long-standing CA/MECP partnership for
stream water quality monitoring at 4 sites.
CCCA collects monthly water samples and
field measurements and MECP performs
lab analysis and data management.
Information is used for watershed report
cards and stewardship project
prioritization.
1 Mandatory in
accordance to
CA Act
Reserves: $800 = 100%
Beginning 2022:
Levy: 100%
$800 Prior to February
2022, Present
Provincial
Groundwater
Monitoring Network
(PGMN)
The Provincial Groundwater Monitoring
Network is a partnership program with all
36 Ontario conservation authorities and
10 municipalities (in areas not covered by
a conservation authority) to collect and
manage ambient (baseline) groundwater
level and quality information from key
aquifers located across Ontario. CCCA
manages 5 wells
1 Mandatory in
accordance to
CA Act
Reserves: $1,300 =
100%
Beginning 2022:
Levy: 100%
$1,300 Prior to February
2022, Present
Page 87 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
Integrated Water and
Climate Station
CCCA uses four MECP hydrometric
stations to monitor flows and
precipitation within the Catfish Creek
Watershed
1 Mandatory in
accordance to
CA Act
Reserves: $500 = 100%
Beginning 2022:
Levy: 100%
$500 Prior to February
2022, Present
Local Water Quality Monitoring - see 21.1 (1) 2 of the Conservation Authorities Act; ; Section 12(2) and 12(3) of the Mandatory Programs and Services
Regulation O.R. 686/21
Water quality monitoring is an essential part of keeping the planet healthy and sustainable. Land based activities can have a huge impact on water systems
and it’s critical that we realise how these affect waterbodies, both above and below ground.
Surface Water Quality
Monitoring Program
In addition to PWQMN, CCCA maintains
nine benthic monitoring sites across the
watershed. CCCA responds to local spills
events at the request of MECP. Costs
include sampling, analysis and reporting.
1 Mandatory in
accordance to
CA Act
Reserves: $1,200 =
100%
Beginning 2022:
Levy: 100%
$1,200 Prior to February
2022, Present
Well Program CCCA does not have any additional well
monitoring programs apart from the
PGMN program which encompasses 5
wells at two locations within the CCCA
watershed.
1 Mandatory in
accordance to
CA Act
n/a n/a Prior to February
2022, Present
Watershed Report
Card
Conservation Authorities report on local
watershed conditions every five years.
Measuring environmental indicator
changes within the watershed, with a
focus with a focus on Authority managed
projects to evaluate efforts and track
progress.
1 Mandatory in
accordance to
CA Act
Municipal Levy: $750 =
100%
$750 Prior to February
2022, Present
Drinking Water Source Protection - see 21.1 (1) 1 iii of the Conservation Authorities Act; Section 13 of the Mandatory Programs and Services Regulation
O.R. 686/21
The protection of municipal drinking water supplies in the Southwest region through the development and implementation of Source Protection Plans,
acting as an SPA
Page 88 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
Drinking Water
Source Protection
(DWSP)
CCCA provides technical support, Source
Protections Committee support, Source
Protection Authority reports and
meetings. Activities required by the Clean
Water Act and regulations. Assist with
implementation of source protection plan
for the Lake Erie Source Protection
Region.
1 Mandatory in
accordance to
CA Act
Other Grants: $3,408 =
91%
Reserves: $337 = 9%
Beginning 2022:
Levy:100%
$3,745 Prior to February
2022, Present
Conservation Lands - see 21.1 (1) 1 ii of the Conservation Authorities Act; Sections 9-1 of the Mandatory Programs and Services Regulation O.R. 686/21
The CCCA owns 554.44 hectares of land including conservation areas, management areas, managed forest, and flood control structures.
Section 29 Minister’s
Regulation Rules of
Conduct in
Conservation Areas
(O. Reg. 688/21)
Conservation areas regulations
enforcement/compliance. Incurred legal
expenses for regulation and compliance
1 Mandatory in
accordance to
CA Act
Revenue: $6,556 =
100%
$6,556 Prior to February
2022, Present
Springwater
Conservation Area
CCCA operates one campground and its
associated facilities, generates our main
revenue stream and offsets costs of
mandated programs.
3 No Municipal
Levy used,
Self
Generated –
100%
Revenue: $421,892 =
74%
Grants: $154,149 =
26%
$576,041 Prior to February
2022, Present
CCCA forests and
management areas
(not Conservation
Areas)
Management and maintenance of CA
owned lands (will all be listed in the Land
Inventory). Includes forest management,
signage, gates, passive recreation,
stewardship, restoration, ecological
3 No Municipal
Levy used,
Self
Generated –
100%
Grants: $3,846 = 5%
Donations: $22,983 =
29%
Revenue: $37,444 =
66% (excess
$27,646 Prior to February
2022, Present
Page 89 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
monitoring, carrying costs such as taxes
and insurance.
transferred to
reserves)
Conservation Areas Management and maintenance of three
passive day use conservation areas
(Yarmouth Natural Heritage Area, Archie
Coulter and Springwater Forest, not the
Campground) with recreational trails.
Includes passive recreation, risk
management program, hazard tree
management, gates, fencing, signage,
brochures, communications, pedestrian
bridges, trails, parking lots, pavilions,
roadways, stewardship, restoration,
ecological monitoring, carrying costs such
as taxes and insurance.
1 Mandatory in
accordance to
CA Act
Donations: $4,398 =
6%
Revenue: $6,191 = 8%
% (excess transferred
to reserves)
Grants: $4,808 = 41%
Revenue: $5,058 =
43%
Donations: $800 = 7%
Reserves: $1,089 = 9%
C.A. $552
Maple
Festival:
$11,755
Prior to February
2022, Present
Conservation Area
Major Maintenance
Major maintenance and capital
improvements to support public access,
safety and environmental protection such
as pedestrian bridges, boardwalks, trails.
1 Mandatory in
accordance to
CA Act
Grants: $48,641 = 62%
Reserves: $2,186 = 3%
Reserves: $17,381 =
75%
Donations: $5,660 =
25%
GLLAF
$50,827
SPW C.A.
Dev.
$23,041
Prior to February
2022, Present
Land acquisition Strategic acquisition of environmentally
significant properties.
3 No Municipal
Levy used,
Self
Generated –
100%
TBD by each individual
acquisition
TBD by
each
individual
acquisition
Prior to February
2022, Present
Inventory of
Conservation
Authority Lands
The land inventory includes the following
information: location as well as date,
method and purpose of acquisition, land
1 Mandatory in
accordance to
CA Act
Levy: $5,550
$5,550 Prior to February
2022, Present
Page 90 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
NOTE: Inventory to
be completed on or
before December 31,
2024 per
requirements in
Section 10 of the
Mandatory Programs
and Service
Regulation
use. One-time project with updates as
properties are acquired or disposed of.
Core Watershed –
based Resource
Management Strategy
NOTE: To Be
Completed on or
before December 31,
2024 per
requirements in
12(4)(9) OF THE
Mandatory Programs
and Service
Regulation
New Project: A strategy to guide the
management and use of CA-owned or
controlled properties including: guiding
principles, objectives, land use, natural
heritage, classifications of lands, mapping,
identification of programs and services on
the lands, public consultation, publish on
website. One-year project. This is an
updated to previous conservation area
management plans.
1 Mandatory in
accordance to
CA Act
Levy: $5,550
$5,550 Future December
31, 2024)
Land Acquisition and
Disposition Strategy
A policy to guide the acquisition and
disposition of land in order to fulfill the
objects of the authority is to be created
before the end of the Transition Period
1 Mandatory in
accordance to
CA Act
Reserves: $3,500 =
100%
$3,500 Prior to February
2022, Present
Completed August
2020
Watershed Stewardship and Restoration (Urban, rural & agricultural)
Page 91 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
The stewardship and restoration program has three key components: one-on-one technical assistant to watershed landowners, connecting landowners with
cost-share funding, and the reforestation program. Projects reduce the risk to life and property from natural hazards, protect water quality and quantity,
improve forest conditions, increase biodiversity and make the watersheds more resilient to climate change.
Private Land
Stewardship
Program/ Integrated
Resource
Management
Work with property owners to implement
Best Management Practices to mitigate
flood and erosion hazards, improve and
protect water quality, restore floodplains
and river valleys, reduce nutrient
contamination, restore and enhance
wetlands to reduce flooding peaks and
augment low flow, management of
terrestrial non-native invasive species,
protect groundwater, and improve
aquatic species at risk habitat. Apply for
and manage external funding, promote
private land stewardship such as tree
planting, wetlands and tall grass prairie
plantings, outreach, provide technical
advice and design assistance.
3 No Municipal
Levy used,
Self
Generated –
100%
Grants: $12,572 = 32%
Revenue: $11,536 =
29%
Private
Lands
Projects:
$24,108
Prior to February
2022, Present
Tree Planting and
Forestry Service
Site preparation, tree and shrub planting,
and survival assessments, technical
assistance, hazard tree abatement, link to
funding programs to maintain form and
function of watershed forest cover.
Administration of Malahide Roadside Tree
Planting Program. Agreement with Town
of Aylmer to manage Aylmer Woodlot
2, 3 Municipal
Services
offered, no
levy used.
Self
Generated -
100%
Grants: $7,218 = 18%
Donations: $1,080 =
3%
Revenue: $1,515 = 4%
Reserves: $5,234 =
13%
$15,047 Present/ Long
Standing
Agreements in place
with Malahide
Township and The
Town of Aylmer
Enabling Services:
Key assistance provided to all departments of the conservation authority, board of directors, member municipalities and the general public to enable the
CCCA to operate in an accountable, efficient and effective manner.
Page 92 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
Corporate Services Administrative, human resources,
operating and capital costs which are not
directly related to the delivery of any
specific program or service, but are the
overhead and support costs of a
conservation authority. Includes health
and safety program, overseeing programs
and policies.
1 Mandatory in
accordance to
CA Act
MNRF: $2,500 = 5%
Levy: $27,961 = 51%
Reserves $23,009 =
41%
Revenue: $1,586 = 3%
$55,056 Prior to February
2022, Present
Financial Services Annual budget, accounts payable and
receivable, payroll, financial analysis,
financial audit, administration of reserves
and investments, financial reports for
funding agencies, preparing and
submitting reports to CRA, benefits
program administration.
1 Mandatory in
accordance to
CA Act
Levy: $12,658 = 36%
Reserves: $22,416 =
64%
$35,074 Prior to February
2022, Present
Legal Expenses Costs related to agreements/contracts,
administrative by-law updates
1 Mandatory in
accordance to
CA Act
Reserves: $16,842 =
100%
$16,842 Prior to February
2022, Present
Governance Supporting CA Boards, Advisory
Committees, GM and Senior
Management.
1 Mandatory in
accordance to
CA Act
Levy: $14,453 = 100% $14,453 Prior to February
2022, Present
Communications and
Outreach
Informing public of CCCA programs and
projects through media, open houses,
public meetings, website administration,
responding to inquiries from the public,
crisis communications.
1 Mandatory in
accordance to
CA Act
Levy: $15,623 = 97%
Donations: $450 = 3%
$16,073 Prior to February
2022, Present
Administration
Building
Office buildings and workshop used to
support CCCA staff, programs and
services. Includes utilities, routine and
major maintenance, property taxes.
1 Mandatory in
accordance to
CA Act
Levy: $27,297 = 100% $27,297 Prior to February
2022, Present
Page 93 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
Information
Technology
Management/ GIS
Data management, records retention.
Development and use of systems to
collect and store data and to provide
spatial geographical representations of
data.
1 Mandatory in
accordance to
CA Act
Levy: $27,141 = 92%
Revenue: $2,654 = 9%
$29,795 Prior to February
2022, Present
Vehicle and
Equipment
A fleet of vehicles and equipment to
support the work of the CCCA, including
capital purchases, fuel, licenses, repairs
and maintenance. Programs and projects
are charged for the use of the vehicles
and equipment.
1 Mandatory in
accordance to
CA Act
Levy: $4,405 = 7%
Revenue: $32,045 =
48%
Reserves: $30,708 =
46%
$67,158 Prior to February
2022, Present
Conservation Education and Community Outreach
Program Description: Education and outreach programs increase knowledge and awareness in children and adults about local environmental issues,
watersheds and ecosystems and conservation actions they can implement.
Education Programs Curriculum-based education programs for
elementary and secondary students.
These programs focus on local
watersheds, ecosystems, and
environmental issues. Programs take
place in the conservation areas and assist
to study the diverse ecosystems they are
surrounded by. Programs include,
Aquatics, Terrestrial, and Soils Workshops.
3 No Municipal
Levy used,
Self
Generated –
100%
Grants: $13,543 = 72%
Revenue: $10,004 =
53%
Donations: $2,020 =
11%
Reserves: -$6,756 =
-36%
$18,811 Prior to February
2022, Present
Education
Programming in
Conjunction with
Thames Valley
Schoolboard
An annual Memorandum of
Understanding is signed with Thames
Valley District Schoolboard leasing a part
of Springwater Forest to the Jaffa Outdoor
Education Center for an outdoor
classroom. The Maple Program, Marsh
Quest and Forest Festival are all ran in
conjunction with Thames Valley District
Schoolboard staff.
3 No Municipal
Levy used,
Self
Generated –
100%
Revenue: $12,500 =
100%
$12,500 Prior to February
2022, Present
Page 94 of 342
Programs/ Service
And Subservices
Description Category
(1,2,3)
Category
classification
concerns
Funding mechanism-
%
Estimated
annual cost
(based on
5-year
average or
explanation
of costs)
Program/ Service
provided date
(prior or post Feb
2022)
(indicate present or
future).
Education (ELP) ELP is an Environmental Based program
ran through East Elgin Secondary School.
The students work in conjunction with the
Authority to manage woodlots on
Authority and privately owned lands, and
complete various stewardship projects on
Authority and privately owned lands.
3 No Municipal
Levy used,
Self
Generated –
100%
Donations: $4,500 =
55%
Revenue: $2,800 =
34%
Reserves: $870 = 11%
$8,170 Prior to February
2022, Present
Page 95 of 342
Grand River Conservation Authority
Report number: GM-06-22-52
Date: June 24, 2022
To: Members of the Grand River Conservation Authority
Subject: Inventory of Programs and Services Update
Recommendation:
THAT the update to the Grand River Conservation Authority’s Inventory of Programs and Services be approved, circulated to all participating Grand River watershed municipalities, posted on the GRCA website, and submitted to the Ministry of Environment, Conservation and Parks in accordance with Ontario Regulation 687/21.
Summary:
Not applicable.
Report:
As a requirement under Ontario Regulation 687/21, the Grand River Conservation Authority (GRCA) developed an Inventory of Programs and Services based on the three categories identified in the Regulation. These categories include (1) Mandatory, (2) Municipally requested, and (3) Other (Authority determines are advisable).
In February 2022, the initial Inventory of Programs and Services was presented to the Board and circulated to all participating municipalities. To date, we have not received any comments or concerns on the initial Inventory.
On May 2, 2022, the Ministry of Environment, Conservation and Parks (MECP) hosted a workshop to provide feedback on all Conservation Authorities Inventories of Programs and
Services. During this session, it was identified that any existing Memorandums of Understanding and/or Agreements should be identified in the Inventory. As such, Chart C (ii) Programs and Services Inventory Listing- Category 2- Information Requirements has been
added to the Inventory of Programs and Services package. A copy of this new chart is attached to the report.
Once the revised Inventory of Programs and Services is approved, it will be circulated to all
participating municipalities and the Ministry of Environment, Conservation and Parks. The revised inventory will also be posted on GRCA’s website for public access.
Financial Implications:
Not applicable.
Other Department Considerations:
Not applicable.
Submitted by:
Samantha Lawson
Chief Administrative Officer
Report No. CP 2022 - 366 - Attachment No. 3 Page 96 of 342
CHART C (ii)
Programs &Services Inventory Listing - Category 2 - Information Requirements
GRAND RIVER CONSERVATION AUTHORITY
Extract:
Ontario Regulations 687/21 - Transition Plans and Agreements for Programs and Services Under Section 21.1.2 of the Act
Section 6 Subsection 5 requirements
For each Category 2 program or service listed in the inventory under clause (2) (a), the authority shall include the following information:
1. The name of the municipality on behalf of which the program or service is provided.
2.The date on which the authority and the municipality entered into a memorandum of understanding or another agreement with respect to the
provision of the program or service.
Department Type of Agreement Municipality Date Signed
Resource Planning, Natural Heritage and Engineering
Plan Review Services MOA County of Brant February 10, 1999
Plan Review Services MOU City of Brantford July 24, 2017
Plan Review Services MOA City of Guelph April 1, 1997
Plan Review Services MOU Haldimand County September 10, 2019
Plan Review Services MOU Region of Halton July 16, 2018
Plan Review Services MOU Norfolk County October 5, 2016
Plan Review Services MOU Region of Waterloo September 10, 2019
Plan Review Services MOU Township of Southgate July 1, 2017
Plan Review Services MOU Wellington County November 1, 2017
Conservation Services-Rural Water Quality Program (RWQP)
Rural Water Quality Program Agreement County of Brant June 25, 2019
Rural Water Quality Program Agreement Region of Waterloo November 25, 2020
Rural Water Quality Program Agreement County of Dufferin December 14, 2017
Rural Water Quality Program Agreement County of Wellington June 14, 2017
Rural Water Quality Program Council Approval Haldimand County February 16, 2021
Living Snow Fence MOU County of Dufferin April 20, 2016
Resource Planning - Natural Heritage Management
ESA Habitat Compensation Agreement -
Birkett Lane & Brant Park
Natural Heritage
Habitat Agreement City of Brantford October 30, 2017
Page 97 of 342
1
Version 1.0 24 February 2022
LPRCA 2022 Current Programs and Services
CA Program and Services Categories, as follows:
1.Mandatory programs and services (where municipal levy could be used without an agreement)
2.Municipal programs and services. Programs and services at the request of a municipality (with municipal funding through an MOU/agreement)
3.Other programs and services. Programs and services an authority determines are advisable (use of municipal levy requires a cost-apportionment MOU/agreement with participating
municipalities or, if no levy is required, no agreement is needed).
Chart A – LPRCA Programs and Services Inventory Listing
Program/Service Description Category Category
Rationale
2022
budget
annual cost
Current funding
mechanisms and
% contribution
(2022 budget)
Comment
Operating Costs
Natural Hazard Management Program
Watershed Planning and Technical Studies
Section 28.1 Permit
Administration
Reviewing, processing permit applications & technical
reports, site inspections, communications with
applicants, agents, consultants. Requests by
solicitors.
1
CA Act 21.1
O.Reg. 686/21
Sec 8
$ 114,262
User fees – 100%
Program administration and enforcement:
General inquiry. Compliance monitoring, enforcement.
Policies, standards development and maintenance.
Public information and outreach, consultation.
Review under other legislation (Environmental
Assessment, Drainage, Aggregate Resources), with
comments principally related to natural hazards,
wetlands, watercourses and Sec 28 permit
requirements.
CA Act 21.1
O.Reg. 686/21
Sec 3, 6, 8, 9
$ 160,901
User fees – 8%
Municipal levy –
92%
Municipal Plan Input Input to municipal land-use planning documents (OP,
Comprehensive AB, Secondary plans) related to
natural hazards, on behalf of NDMNRF (delegated to
CAs in 1983) 1
CA Act 21.1
O.Reg. 686/21
Sec 7
$ 42,354 NDMNRF S39 TP
-21%
Municipal levy -
79%
Provincial Section 39 Funding
Report No. CP 2022 - 366 - Attachment No. 4 Page 98 of 342
2
Version 1.0 24 February 2022
Program/Service Description Category Category
Rationale
2022
budget
annual cost
Current funding
mechanisms and
% contribution
(2022 budget)
Comment
Municipal Plan
Review
Technical information and advice to municipalities on
municipal land use planning applications (OP and ZB
Amendments, Subdivisions, Consents, Minor
Variances). Preconsultation.
1, 2
CA Act 21.1
O.Reg. 686/21
Sec 7
$ 67,100
User fees – 100%
Plan review for wetlands and storm water
management is intertwined with plan review for
natural hazards but may be a Category 2 service to
be addressed in CA/municipal MOUs for Municipal
Plan Review Services.
Subwatershed Plans Partner developed plans containing policies and
implementation actions to protect, enhance and
improve the health of the area, particularly related to
land use change
2
CA Act 21.1 None
currently
Potential Category 2 Service
As requested by a municipality as part of its land
use planning process.
Technical Studies
and Information
Management
Maintenance of base mapping, flood and erosion
hazard mapping, hazard line mapping, regulated area
mapping. Data collection and storage systems and
GIS. Data collection and design studies to mitigate
natural hazards including flooding, erosion and
drought.
1
CA Act 21.1
O.Reg. 686/21
Sec 1.3
$ 22,050
Municipal levy –
100%
Cost shown is 2022 operating cost.
Project costs vary from year to year based on
funding we are successful in obtaining, such NDMP
Riverine and Shoreline Hazard Mapping. 5-year
average actual cost is $106,669.
Watershed Flood Control Services
Flood Forecasting
and Warning
Daily data collection and monitoring of weather and
water level forecasts and watershed conditions. Flood
event forecasting. Flood warning and
communications. Maintenance of equipment.
1
CA Act 21.1
O.Reg. 686/21
Sec 2
$126,998 NDMNRF S39 TP
–13%
Municipal levy –
87%
Provincial S39 transfer payment
Water Control
Infrastructure
Operation and
Management
(Backus, Brooks,
Deer Creek, Hay
Creek, Lehman,
Norwich, Sutton,
Teeterville, Vittoria)
Dam operations, regular inspections, maintenance
activities, activities related to operator health and
safety.
1
CA Act 21.1
O.Reg. 686/21
Sec 5.1
$77,612 NDMNRF S39 TP
–12%
Municipal levy –
88%
Provincial S39 transfer payment
New: Develop operational plan for natural hazards
infrastructure.
New: Develop asset management plan for natural
hazards infrastructure.
CA Act 21.1
O.Reg. 686/21
Sec 5.2
TBD To be completed by December 31, 2024.
The cost of developing the plans is being
investigated.
Ice Management
Services
New: Develop an ice management plan.
1
CA Act 21.1
O.Reg. 686/21
Sec 4
TBD An ice management plan is to be completed by
December 31, 2024
The cost of developing the plan is being
investigated.
Page 99 of 342
3
Version 1.0 24 February 2022
Program/Service Description Category Category
Rationale
2022
budget
annual cost
Current funding
mechanisms and
% contribution
(2022 budget)
Comment
Watershed Low Water Response Services
Low Water Response Conditions monitoring/analysis. Technical &
administrative support to the Water Response Team
representing major water users and decision makers,
who recommend drought response actions.
1
CA Act 21.1
O.Reg. 686/21
Sec 3
$ 6,500 NDMNRF– 0%
Municipal levy –
100%
Provincial NDMNRF funding some (dry) years.
Source Water Protection
Source Water
Protection (source
protection authority
role as set out in the
Clean Water Act.)
Lake Erie Region tech support, SPC support, SPA
reports and meetings, activities required by the Clean
Water Act and regulations. 1
O.Reg. 686/21
Sec 13
$ 10,332
MECP TP through
Grand River CA –
100%
Watershed-based Resource Management Strategy
Watershed Resource
Management
Strategy (WRMS)
New: The WRMS describes the current watershed
conditions based on current knowledge and
monitoring data, sets objectives, describes issues and
identifies initiatives to reduce the impact of natural
hazards, conserve natural resources and improve the
health of the watershed.
Provides a watershed-based context for LPRCA’s
natural hazards and natural resource conservation
programs and collaborative activities in its watershed.
1
CA Act 21.1
O.Reg. 686/21
Sec 12.1
TBD Last completed in 1983.
To be completed by December 31, 2024.
The cost of developing the strategy is being
investigated.
Healthy Watershed Services
Conservation Services
Healthy Watershed
Technical Support
Services
Apply for and manage external funding, promote
private land stewardship, provide advice and technical
support to property owners where the cost cannot be
covered from external sources. 3
CA Act 21.1.2 $ 58,778
User fees – 3%
Municipal levy –
97%
The conservation services (private land
stewardship) program is a Category 3 activity. An
agreement would be needed with all municipalities
to fund the program with levy for the 2024 budget
unless supported with surplus revenue from other
departments.
Private land
stewardship services
Soil erosion control, water quality improvements,
habitat restoration. Disbursements to landowners and
contractors are externally funded. 3
CA Act 21.1.2 $ 162,397
(5-yr avg)
External sources
(Federal,
Provincial, OPG,
ALUS) – 100%
Page 100 of 342
4
Version 1.0 24 February 2022
Program/Service Description Category Category
Rationale
2022
budget
annual cost
Current funding
mechanisms and
% contribution
(2022 budget)
Comment
Private forestry land
management
services
Private land tree planting and survival monitoring. 1.82
million trees planted since 2002. 3
CA Act 21.1.2 $ 106,937
(5-yr avg) External sources
(Federal,
Provincial, OPG)
–100%
Trees for Roads A road-side tree planting program by municipal
request (mostly used by Bayham and SW Oxford) 2 CA Act 21.1.1 $ 8,523
(5-yr avg)
Municipality –
100%
Fee for service at municipal request.
Surface and Groundwater Quality Services
Provincial Water
Quality Monitoring
Network (PWQMN)
and Provincial
Groundwater
Monitoring Network
(PGMN)
PWQMN - MECP program for stream water quality
monitoring. LPRCA takes water samples; MECP does
lab analysis and data management.
PGMN - MECP program for groundwater level and
quality monitoring. CA maintains equipment, data
transfer to MECP, water sampling; MECP provides
equipment, lab analysis, data management.
1
CA Act 21.1
O.Reg. 686/21
Sec 12.1
$ 40,552
Municipal levy –
100%
The PWQMN program has been running for 50+
years and the PGMN program for 20+ years. The
data is used internally for water quality and stream
health assessment. Input to the Watershed Report
Card.
Stream Water Quality
Sampling
Assist municipalities with their water quality monitoring
needs by taking field water samples and delivering
them to the laboratory facility. 2
CA Act 21.1.1 None
currently
Potential Category 2 Service
As requested by a municipality as part of its
monitoring needs, e.g. for wastewater discharge
compliance.
Stream health
monitoring
Benthic invertebrate sampling & analysis has been
carried out since 2003 (19 years). Provides additional
water quality and stream health information. Input to
the Watershed Report Card. Contributed to the
province-wide Ontario Benthos Biomonitoring
Network.
3
CA Act 21.1.2 $ 9,000
Municipal levy –
100%
A cost apportionment agreement with all
municipalities will be required to fund the program
with levy for the 2024 budget unless an alternative
funding source is found.
Drain classification
(Norfolk partnership)
Electrofishing activities to classify municipal drains.
Informs drain maintenance decisions and approvals. 2
CA Act 21.1.1 $ 2,590 DFO through
Norfolk County
under MOU –
100%
Activity based on funding secured by Norfolk
County.
Lamprey barrier
inspections
Lamprey barriers stop invasive sea lamprey from
moving from Lake Erie into the creeks. DFO pays
LPRCA annually to inspect their condition. 3
CA Act 21.1.2 $ 3,320
DFO contract –
100%
Federal Department of Fisheries and Oceans
(DFO)
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Program/Service Description Category Category
Rationale
2022
budget
annual cost
Current funding
mechanisms and
% contribution
(2022 budget)
Comment
Conservation Authority-Owned Lands
Conservation Area
Strategy
New: Over-arching strategy for CA-owned lands
including guiding principles, objectives, land
securement/acquisition and disposition, recommended
management principles for different land use
categories, with public consultation.
1
CA Act 21.1
O.Reg. 686/21
Sec 9.1, 10 TBD
To be completed by December 31, 2024.
The cost of developing the strategy is being
investigated.
Land Inventory New: Development and maintenance of an inventory
containing information for every parcel of CA-owned
land including location, available information,
acquisition details, land use categories.
1
CA Act 21.1
O.Reg. 686/21
Sec 11 TBD
To be completed by December 31, 2024.
The cost of developing the inventory is being
investigated.
Conservation Authority Lands
Section 29 Minister’s
regulation for
Conservation Areas
Conservation areas enforcement/compliance including
legal expense for regulation and compliance. 1
CA Act 29
O.Reg. 686/21
Sec 9.1
$ 53,639 Municipal levy –
100%
Conservation lands
management and
maintenance
including safety,
security and
enforcement
Boundary identification/maintenance, gate and sign
maintenance, trail maintenance, hazard tree removal,
garbage pickup, monitoring and enforcement.
Assessment to identify maintenance and repair needs.
Property taxes, drainage assessment, fish stocking
1
CA Act 21.1
O.Reg. 686/21
Sec 9.1
$168,989
Municipal levy –
100%
Maintain facilities,
trails or other
amenities for public
access and passive
recreational activities
Parkette maintenance, trails maintenance, grass
cutting, washrooms, garbage collection.
1
CA Act 21.1
O.Reg. 686/21
Sec 9.1
$ 48,400
User fees - 27%
Municipal levy –
72%
Lee Brown Waterfowl
Management Area
Area management, operation and maintenance
1, 3
CA Act 21.1
O.Reg. 686/21
Sec 9.1
CA Act 21.1.2
$142,268
User fees and
rentals – 100%
Public viewing station is a Category 1 activity.
Camp Trillium Children’s camp on property lease
3
CA Act 21.1.2 $59,000
Lease – 100%
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Program/Service Description Category Category
Rationale
2022
budget
annual cost
Current funding
mechanisms and
% contribution
(2022 budget)
Comment
Backus Heritage and Education Services
Backus
Environmental
Education Centre
Education Centre program services, operation and
maintenance and outdoor education program 3
CA Act 21.1.2 $126,881 User fees – 2%
Contracts – 18%
Endowment –
80%
Backus Heritage
Village and Historical
Services
Heritage Village and Mill program services, operation
and maintenance and heritage education program
3
CA Act 21.1.2 $123,343 Provincial – 7%
User fees – 3%
Contracts – 13%
Municipal levy –
77%
The Backus Heritage Area is a Category 3 and an
agreement will be needed with all municipalities to
fund the operation of the heritage village and
historical services with levy for the 2024 budget.
Conservation Parks Management Services
Conservation Parks
(Backus, Deer Creek,
Haldimand, Norfolk,
Waterford North)
Management and operations including business
planning, promotion, park operations, safety, security
and enforcement, drinking water and sewage
operations, maintenance and repair.
3
CA Act 21.1.2 $1,345,310
User fees – 98%
Provincial – 2%
Public Forest Land Management Services
Forestry
Management
Services
10-year Managed Forest Plans renewal, 5-year
Operational Plan, harvest operations (marking,
tendering, monitoring), ecological surveys, MFTIP and
CLTIP programs
1, 3
CA Act 21.1
O.Reg. 686/21
Sec 9.1
CA Act 21.1.2
$244,644 Federal – 7%
Resource revenue
–93%
Corporate Administrative Costs
Ongoing operating expenses and capital costs, not directly related to the delivery of any specific program or services, that are required to function effectively as an organization and best deliver their
programs and services.
Corporate Services
LPRCA Board Supporting CA Board, Advisory Committees 1 CA Act 20 $ 66,467 Municipal levy –
100%
Corporate/IT
Services
Senior management, main office rent, utilities, office
equipment and supplies, financial services, legal
expenses, IT 1
CA Act 20 1,037,071 Municipal levy –
51%
User fees – 5%
Internal surplus –
44%
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Program/Service Description Category Category
Rationale
2022
budget
annual cost
Current funding
mechanisms and
% contribution
(2022 budget)
Comment
Communications and Marketing Services
Communications and
Marketing
Promoting public awareness of natural hazards. Media
relations, website and social media, special events &
outreach, partnership programs, networking and
collaboration
1
CA Act 21.1
O.Reg. 686/21
Sec 1.3
$98,744
Municipal levy –
100%
Memorial forest Trees planted in memorial forest at Backus CA in
memory of loved ones 1
CA Act 21.1
O. Reg. 686/21
Sec 9.1
$7,475
Donations – 100%
Leighton and Betty
Brown Conservation
Scholarship
Awarded annually to a watershed student graduating
from high school and pursuing a degree in an
environmental or natural resources field
3
CA Act 21.1.2 $1,000 Trust fund interest
–100%
Maintenance Operations Services
Maintenance
Operations
Support operations and facilities maintenance for
conservation areas, flood control structures, forestry
and motor pool. Equipment and vehicle maintenance. 1
CA Act 20 $371,813 Inter-departmental
charges – 30%
Municipal levy-
70%
Capital Costs
Watershed Flood Control Services
Water Control
Infrastructure
(Backus, Brooks,
Deer Creek, Hay
Creek, Lehman,
Norwich, Sutton,
Teeterville, Vittoria)
Dam safety reviews, emergency preparedness plans,
environmental assessments. 1
CA Act 21.1
O. Reg. 686/21
Sec 5.1
$105,000
(avg/year in 5-
year forecast)
NDMNRF WECI
grant – 50%
Municipal levy –
50%
2022 budget is $25,000. The $105,000 is based on
the average per year in the 5-year forecast.
Major maintenance, capital repairs identified in
inspections, dam safety reviews or environmental
assessment; design studies
1
CA Act 21.1
O. Reg. 686/21
Sec 5.1
$328,000
(avg/year in 5-year forecast)
NDMNRF WECI
grant – 50%
Special benefit
levy – 50%
The $328,000 is based on the average per year in
the 5-year forecast. If the item doesn’t get approved
for WECI funding, the payment has been 100%
special levy.
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Program/Service Description Category Category
Rationale
2022
budget
annual cost
Current funding
mechanisms and
% contribution
(2022 budget)
Comment
Backus Heritage Conservation Area
Asset: Infrastructure
–Education Centre
Major maintenance and accessibility upgrades
1, 3
CA Act 21.1.2 $ 96,000
Federal – 100%
The office area of the Education Centre is a
Category 1 and the remaining area of the displays
and the classroom is a Category 3. Federal grant
for doors, ramp and washroom for accessibility.
Asset: Infrastructure
–Heritage Buildings
Major maintenance
3
CA Act 21.1.2 $- Historically:
Donations – 28%
Municipal levy –
72%
The Backus Heritage Area is a Category 3. An
agreement will be needed with all municipalities to
fund the capital activities with levy for the 2024
budget. The 5-year average actual cost is $4,153.
Conservation Parks Management Services
Asset: Infrastructure
–Conservation Areas
Water and hydro services upgrades, washroom
upgrades, roof replacements and water systems
3
CA Act 21.1.2 $154,000
Reserves – 26%
Municipal levy –
74%
The campgrounds annually have an operating
surplus that has historically been used to reduce
levy and it is used to partially fund the corporate
services expenses. A capital reserve should be
established prior to the 2024 budget and then an
agreement would not be needed with municipalities
to fund the capital activities with levy.
Forestry
Asset: Infrastructure
–Forest Tracts
Tract signage, 911 signs and gates
1
CA Act 21.1
O.Reg. 686/21
Sec 9.1
$ 5,000 Municipal levy –
100%
Corporate Services
Asset: Computers Office computers and servers 1 CA Act 20 $ 7,000 Municipal levy –
100%
Maintenance Operations Services
Assets: Equipment Lawn mowers, trailers and tools 1, 3 CA Act 20 $ 26,000 Municipal levy –
100%
Some equipment, vehicles and UTVs are used in
Conservation Parks for Category 3 activities.
Park related capital needs should be drawn from
the Conservation Parks capital reserve described
above and then an agreement would not be needed
with municipalities to fund these capital needs with
levy.
Assets: Vehicles &
UTVs
Pickup trucks, dump truck and UTVs
1, 3
CA Act 20 $267,000 Lee Brown
Reserve – 8%
Municipal levy –
92%
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Program/Service Description Category Category
Rationale
2022
budget
annual cost
Current funding
mechanisms and
% contribution
(2022 budget)
Comment
Asset: Infrastructure
–Workshop
Workshop roof replacement 1 CA Act 20 $27,250 Municipal levy –
100%
Page 106 of 342
Chart B – Summary of Category 2 Programs and Services – Details of Municipal Agreements
Ontario Regulation 687/21 Section 6 Subsection 5 requirements
(5) For each Category 2 program or service listed in the inventory under clause (2) (a), the authority shall include the following information:
1. The name of the municipality on behalf of which the program or service is provided.
2. The date on which the authority and the municipality entered into a memorandum of understanding or another agreement with respect to the provision of the program or service.
Program or Service Category Applicable Section
of the Act
Description Memorandum of Understanding (MOU) / Agreement Status
Municipal plan review – wetlands,
stormwater management
2 CA Act Section
21.1.1
Provide services related to wetlands and storm water
management for planning and other applications or projects.
The service is funded by user fees.
As at February 28, 2022 MOUs have yet to be updated or
negotiated with all municipalities. Future updates to the P&S
inventory listing will reflect status of MOUs.
Trees for Roads 2 CA Act Section
21.1.1
Roadside tree planting service at municipal request. Primarily
delivered for the Municipality of Bayham and South-West
Oxford Township.
This has historically been a “fee for service” program without
agreement. A service agreement will be required.
Drain classification 2 CA Act Section
21.1.1
Electrofishing services to Norfolk County’s drain classification
program, funded annually by DFO.
Norfolk County/LPRCA/DFO MOU. The 2022 MOU update
is in process.
Version 1.0 24 February 2022 10
Page 107 of 342
Chart C – Summary of Category 3 Programs and Services – Details of Municipal Agreements
Ontario Regulation 687/21 Section 6 Subsection 6 requirements
(6) For each Category 3 program or service listed in the inventory under clause (2) (a), the authority shall include the following information:
1.Whether or not the program or service was financed, in whole or in part, through municipal levies collected from participating municipalities.
2.Whether or not the authority intends to seek to enter into a cost apportioning agreement with one or more participating municipalities to ensure all or part of the financing
of the program or service after the transition date.
Program or Service Category Applicable Section
of the Act
Description Section 6(6) Info Requirements
Conservation services (private land
stewardship and private forestry
land management services) 3 CA Act Section
21.1.2
The disbursements to property owners and contractors are
externally funded. The staffing cost to apply for and manage
external funding, promote private land stewardship and provide
advice and technical support to property owners relies on
municipal levy funding where the cost cannot be covered from
external sources.
Program and Service has been financed in part through
municipal levies.
The LPRCA Board will discuss options to seek other funding
sources and/or negotiate cost-apportionment agreements
with member municipalities. Future updates to the P&S
inventory listing will reflect the status of discussions.
Stream health monitoring
3 CA Act Section
21.1.2
The stream health monitoring that LPRCA undertakes beyond
the activities for Provincial Water Quality Monitoring Network
and the Provincial Groundwater Monitoring Network is
Category 3. Most activities are funded by external sources. The
benthic invertebrate sampling program is reliant on municipal
levy.
Program and Service has been financed in part through
municipal levies.
The LPRCA Board will discuss options to seek other funding
sources and/or negotiate cost-apportionment agreements
with member municipalities. Future updates to the P&S
inventory listing will reflect the status of discussions.
Lamprey barrier inspection 3 CA Act Section
21.1.2
DFO pays LPRCA annually under MOU to inspect the condition
of the lamprey barriers.
Not financed through municipal levies.
Lee Brown Waterfowl Management
Area 1 & 3 CA Act Section
21.1.2
Area management, operation and maintenance Not financed through municipal levies.
Camp Trillium 3 CA Act Section
21.1.2
Children’s camp on property leased from LPRCA Not financed through municipal levies.
Backus Environmental Education
Centre 1 & 3 CA Act Section
21.1.2
Education Centre operation and maintenance and outdoor
education program.
Not financed through municipal levies.
Backus Heritage Village and
Historical Services
3 CA Act Section
21.1.2
The Heritage Village and Mill operation and maintenance and
heritage education program, while they receive external funding
from the provincial government, user fees and school board
contracts, are funded in part by municipal levy. The mill is a
National Historic Site.
Program and Service has been financed in part through
municipal levies.
The LPRCA Board will discuss options to seek other funding
sources and/or negotiate cost-apportionment agreements
with member municipalities. Future updates to the P&S
inventory listing will reflect the status of discussions.
Version 1.0 24 February 2022 11
Page 108 of 342
Program or Service Category Applicable Section
of the Act
Description Section 6(6) Info Requirements
Conservation Parks
3 CA Act Section
21.1.2
Water and hydro services upgrades, washroom upgrades, roof
replacements, water systems and vehicles. The capital
infrastructure upgrades, vehicles and equipment have been
funded in part by municipal levy.
Program and Service has been financed in part through
municipal levies.
The campgrounds annually have an operating surplus that
has historically been used to reduce levy and partially fund
the corporate services expenses. A capital reserve should
be established prior to the 2024 budget and then an
agreement would not be needed with municipalities to fund
the capital activities with levy.
Public Forest Land Management
1 & 3 CA Act Section
21.1.2
10-year Managed Forest Plans renewal, 5-year Operational
Plan, harvest operations (marking, tendering, monitoring),
ecological surveys, MFTIP and CLTIP programs.
Not financed through municipal levies.
Leighton and Betty Brown
Conservation Scholarship 3 CA Act Section
21.1.2
Awarded annually to a watershed student graduating from high
school and pursuing a degree in an environmental or natural
resources field
Not financed through municipal levies.
Version 1.0 24 February 2022 12
Page 109 of 342
February 28, 2022
1 | P a g e
Upper Thames River Conservation Authority
Inventory of Programs and Services
UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
Natural Hazard Management
1049 Environmental
Planning &
Regulations
Regulations
Section 28.1
Permit
Administration
and compliance
activities
Reviewing and processing permit applications, associated
technical reports, site inspections, communication with
applicants, agents, and consultants. Property inquiries Legal
expenses for regulations and compliance.
Input to the review and approval processes under other
applicable law, (e.g., Environmental Assessment Act, Drainage
Act, Aggregate Resources Act, with comments principally related
to natural hazards, wetlands, watercourses and Sec 28 permit
requirements.
1 Ontario Regulation
686/21s.8
Ontario Regulation
686/21s.6
$710,879 $1,041,429
Municipal Levy 67%
Self Generated 33%
Review under
Other Legislation
Input to the review and approval processes under other
applicable law, (e.g. Environmental Assessment Act, Drainage Act,
Aggregate Resources Act, with comments principally related to
natural hazards, wetlands, watercourses and Sec 28 permit
requirements.
1038 and
1041-40
Planning
Municipal Plan
Input and Review
Technical information and advice to municipalities on circulated
municipal land use planning applications (Official Plan and Zoning
By-law Amendments, Subdivisions, Consents, Minor Variances).
Input to municipal land-use planning documents (OP,
Comprehensive ZB, Secondary plans) related to natural hazards,
on behalf of MNRF (delegated to CAs in 1983).
1 Ontario Regulation
686/21s.7
$508,955 $738,611
Municipal Levy 69%,
Self Generated 31%
1038 Municipal Plan
Input and Review
Technical information and advice to municipalities on circulated
municipal land use planning applications related to Natural
2 CA Act s.21(1)(n)
Updating MOUs
$103,130 $105,147
Report No. CP 2022 - 366 - Attachment No. 5 Page 110 of 342
February 28, 2022
2 | P a g e
UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
NOT related to
Natural Hazards
Heritage features and functions and Stormwater Management
(Official Plan and Zoning By-law Amendments, Subdivisions,
Consents, Minor Variances).
Input to municipal land-use planning documents (OP,
Comprehensive ZB, Secondary plans) related to natural heritage
features and functions and Stormwater Management.
Comments incorporate natural heritage information particularly
around wetlands and aquatic species at risk to develop planning
and regulatory strategies to mitigate downstream natural
hazards.
required Municipal Levy 79%,
Self Generated 21%
Natural Heritage Natural heritage monitoring, plans/strategies and system design
not on Conservation Authority owned land, to inform Official Plan
and/or County level studies
2 CA Act s.21(1)(n) Example: Natural Heritage
System Studies
Project Specific
1085,
1086,
1087-
3050,
1920-
3030
Water
Management
Flood Forecasting
and Warning
Daily data collection and monitoring of local weather forecasts,
provincial models, streamflow and reservoir conditions, etc.
Routine collection of near real-time data from stream gauge
network (water level, flow and precipitation). Seasonal collection
and reporting on snow surveys. Maintenance of hydrometric
gauges (both UTRCA gauges and assisting with maintenance of
Water Survey of Canada gauges). Continuous monitoring of
stream flow, reservoirs, and watershed conditions. Maintaining
historical records.
Development, maintenance and implementation of Flood
Contingency Plan. Regular liaison with municipal flood
coordinators. Issuing flood bulletins and media releases.
1 Ontario Regulation
686/21s.2
$652,398 $614,300
Provincial 15%,
Municipal Levy 84%,
Self Generated 1%
Page 111 of 342
February 28, 2022
3 | P a g e
UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category
Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
1034
(5%),
1077,
1080,
1081,
1082,
1083,
1084
Flood and Erosion
Control
Infrastructure
Operation and
Management
The UTRCA operates, and maintains flood control dams, dyke and
flood wall systems, flood control channels, and erosion control
structures. Includes 3 large dams and 9 smaller dams. The UTRCA
also maintains 3 flood control channels, 8 dykes/floodwalls and
11 erosion control structures. Undertake dam safety studies and
improve public safety around dams. In addition to the regular
operation and maintenance of these structures the UTRCA
undertakes major maintenance projects on water and erosion
control structures
1 Ontario Regulation
686/21s.5
$1,682,388 (not including
major capital repairs)
$1,767,561
Provincial 5%,
Municipal Levy 64%,
Self Generated 21%
In addition to the above structures which were constructed by
the UTRCA, the UTRCA also operates and maintains structures
that are municipally owned/built but operated and maintained by
the UTRCA through agreement with the municipality.
Operation Plans
and Asset
Management
related to this
Infrastructure
New Project: Development of Operational Plans and Asset
Management Plans related to this infrastructure
1 Ontario Regulation
686/21s.5
per requirements in
Section 5 of the
Mandatory Programs
and Services
Regulation
New Program NOTE: Strategy to be
completed on or
before December 31,
2024
1042 Flood Plain
Mapping &
Natural Hazards
Technical Studies
and Information
Management
Analysis and identification of areas susceptible to riverine
flooding to create mapping products to delineate flood-prone and
erosion-prone areas.
Data collection, analysis, reporting and mapping of data sets
related to the understanding and mitigation of natural hazards.
Development and use of systems to collect, store and provide
spatial geographical representations of data and other mapping
1 Ontario Regulation
686/21 s. 5(1)1
686/21 s.9(1)2
$746,500
$776,981
Provincial Transfer
Payment 2%,
Municipal Levy 69%,
Self Generated 29%
Page 112 of 342
February 28, 2022
4 | P a g e
UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category
Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
products.
Studies and projects to inform natural hazards management
programs including: floodplain management, watershed
hydrology, regulated areas mapping update, flood forecasting
system assessment, floodplain policy
1009,
1041-30,
1088
Climate Change Understanding the risks related to natural hazards, including how
these risks may be affected by climate change through collection
and management of climate science data in order to identify
potential effects of climate change.
Identification of vulnerability or risk, and the development of
mitigation and adaptation policies and plans
Managing, preventing and mitigating risks related to natural
hazards. Promoting public awareness through communications,
outreach and education to build climate resiliency. Pilot Projects
Low Impact Development, green infrastructure, agricultural
stewardship, including tree planting for flood/erosion mitigation.
(restoration on CA lands not included)
1 Ontario Regulation
686/21 s. 1(3)1. iv.
$216,609
$306,552
Provincial Transfer
Payment 20%,
Municipal Levy 65%,
Self Generated 14%
1079 Low water
response
Surface and groundwater conditions monitoring and analysis:
including water level, flow and precipitation, within the
watershed using the Ontario Low Water Response protocol and
hydrometric stream gauge network. Coordination of monitoring
with Water Response Committee
1 Ontario Regulation
686/21s.3
$6,010
$8,803
Municipal Levy 100%
1001,
1004,
1017,
1094
Communications,
Outreach and
Education related
to Natural Hazards
and Low water
response
Promoting public awareness of natural hazards including flooding,
drought, and erosion. Public events, materials. Social media
services. Media relations. Educate elementary school students
and the public about the danger of floodwaters.
Technical & administrative support to the Water Response Team
(WRT) representing major water users and decision makers, who
1 Ontario Regulation
686/21s.1(2)
$582,958
$370,819
Municipal Levy 69%,
Self Generated 31%
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February 28, 2022
5 | P a g e
UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category
Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
recommend drought response actions.
Conservation Authority Lands and Conservation Areas
The UTRCA owns 5,967 hectares of land which includes conservation areas, management areas, conservation forests, farmland and flood control structures and surrounding land. UTRCA property is
essential to watershed management, flood control, environmental protection, and provides areas for passive recreation
1051,
1052
Lands,
Facilities and
Conservation
Areas
Section 29
Minister’s
regulation for
Conservation
Areas
Conservation areas encroachment monitoring and risk
management. Legal expenses for regulation and compliance part
of Conservation Lands management below.
1 Ontario Regulation
686/21 s.9(1)4 Rules
for Conduct in
Conservation Areas
(O. Reg. 688/21)
$84,523 plus some part of
Lands Management
$72,305
Self Generated 100%
Strategy for CA
owned or
controlled lands
and management
plans.
New Project: A strategy to guide the management and use of CA-
owned or controlled properties including: guiding principles,
objectives, land use, natural heritage, classifications of lands,
mapping, identification of programs and services on the lands,
public consultation, publish on website and includes periodic
review and update.
1 Ontario Regulation
686/21 s.9(1)1
per requirements in
Section 10 of the
Mandatory Programs
and Services
Regulation
New Program
NOTE: Strategy to be
completed on or
before December 31,
2024
Land Inventory
New Project: Development of an inventory containing
information for every parcel of land owned or controlled by the
Authority.
The land inventory will include the following information: location
as well as date, method and purpose of acquisition, land use. One
time project with updates as properties are acquired or disposed
of.
1 Ontario Regulation
686/21 s.9(1)3
per requirements in
Section 10 of the
Mandatory Programs
and Services
Regulation
New Program
NOTE: Strategy to be
completed on or
before December 31,
2024
Land Acquisition
and Disposition
Strategy
New Project: A policy to guide the acquisition and disposition of
land in order to fulfil the objects of the authority.
1 Ontario Regulation
686/21 s.9(1)1
per requirements in
New Program NOTE: Strategy to be
completed on or
before December 31,
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February 28, 2022
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UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category
Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
Section 10 of the
Mandatory Programs
and Services
Regulation
2024
1029,
1035,
1036,
1037,
1044,
1048,
1050,
1054,
1056,
1063,
1065,
1080,
1095-
5070,
1096
Conservation
Lands:
Management,
operation and
maintenance
Public Access for Passive Recreation: Management and
maintenance of conservation lands for public access and
recreational trails. Includes risk management program, hazard
tree management, gates, fencing, signage, brochures,
communications, pedestrian bridges, trails, parking lots, pavilions,
roadways, drainage, stormwater management, stewardship,
restoration, ecological monitoring, recreational dams (with no
flood control or low flow augmentation function). Carrying costs
such as taxes and insurance
1 Ontario Regulation
686/21 s.9(1)1
$1,052,513
$1,224,886
Municipal Levy 63%,
Self Generated 37%
Conserve Natural Heritage: Management and maintenance to
conserve natural heritage on CA owned lands. Includes forest
management, signage, gates, stewardship, restoration, ecological
monitoring, Species at Risk inventories, carrying costs such as
taxes and insurance.
Ontario Regulation
Reg. 686/21 s.9(1)2
$255,447 $323,069
1027
(15%)
Species at Risk
activities on
UTRCA owned
lands
Periodic inventories of terrestrial Species at Risk on UTRCA lands,
GIS mapping and submission of data to NHIC. Information guides
land use activities and restoration projects.
1 Ontario Regulation
686/21 s.9(1)2
$19,139 $19,754
Municipal Levy 17%,
Self Generated 83%
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February 28, 2022
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UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category
Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
1045,
1046
City of London
ESAs Management
Management of the City’s 14 Environmentally Significant Areas
(ESAs), initiated in 2009 and updated annually to reflect
operational and capital needs
2 Annual Agreements
since 2009
$614,127
$631,602
Self Generated 100%
1034
(95%)
Conservation Area
Campgrounds
Management, operation and maintenance of Fanshawe,
Wildwood and Pittock campgrounds.
3 Campgrounds are
operated
independent of
Municipal Levy
$4,428,410
$4,988,296
Self Generated 100%
1047,
1053,
Land Lease and
Agreement
Management,
Hydro generation
Management of current and future land leases and property
agreements. Maintenance of rental properties to supplement
land management activities
3 CA Act s.21(1)(c)&(d) $175,083
$315,573
Self Generated
100%
Drinking Water Source Protection
Program Description: The protection of municipal drinking water supplies in the Thames Sydenham and Region through the development and implementation of the Source Protection Plans.
1039 Source
Protection
Planning
Source protection
authority role as
set out in the
Clean Water Act.
Source Protection Authority Lead for the Thames-Sydenham and
Region.
Technical support, SPC support, SPA reports and meetings,
activities required by the Clean Water Act and regulations that
applies to the authority’s source protection area.
Assisting in the co-ordination and implementation of the source
protection plan that applies to the authority’s source protection
area.
Where the authority considers it advisable, reviewing and
commenting on any proposal made under another Act that is
circulated to the authority for the purpose of determining,
i. whether the proposal relates to a significant drinking
water threat that is governed by the plan, or
1 Ontario Regulation
686/21 s.13
Agreements with
LTVCA and SCRCA to
undertake
implementation
efforts.
$521,920
$517,645
100% Provincial as a
Lead Source
Protection Authority.
Transfer funding to
LTVCA and SCRCA to
support this program
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February 28, 2022
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UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category
Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
ii. the proposal’s potential impact on any drinking water
sources protected by the plan.
1040 DWSP Risk
Management
Inspection /
Official
Support municipalities to implement Part IV duties of the Clean
Water through service agreements.
2 Clean Water Act
s.47(1) & s.48(1)
CA Act s.21(1)(a) &(n)
$181,860
$164,986 Municipal
Agreements – 100%
Water Quality & Quantity Monitoring
The UTRCA, in partnership with the Ministry of Environment, Climate Change and Parks (MECP), has established long term sites to monitor surface and ground water conditions.
1026-
0000
Provincial
Water Quality
and Quantity
Monitoring
Provincial Water
Quality
Monitoring
Network
(PWQMN)
A long-standing (50+ year) CA/MECP partnership for stream
water quality monitoring at 24 sites. CA takes water samples;
MECP does lab analysis and data management. CA uses
information for watershed report cards, and stewardship project
prioritization.
1 Ontario Regulations
686/21 s.12(1)2
686/21 s.12(3)
$167,541
$204,587
Municipal Levy 96%,
Self Generated 4%
Provincial
Groundwater
Monitoring
Network (PGMN)
A long-standing (20+ year) CA/MECP partnership for groundwater
level and quality monitoring at 24 sites throughout the
watershed. CA maintains equipment, data transfer to MECP,
water sampling; MECP provides equipment, standards, data
management.
Ontario Regulations
686/21 s.12(1)1
686/21 s.12(2)
Core Watershed-based Resource Management Strategy - Advancing and contributing to the maintenance of a healthy and resilient natural environment.
Program Description: The purpose of a watershed plan is to understand the current conditions of the watershed, and identify measures to protect, enhance, and restore the health of the watershed.
Watershed strategies provide a management framework to provide recommendations which consist of goals, objectives, indicators, and management recommendations. This addresses existing issues in
the watershed and mitigates impacts from potential future land.
Core
Watershed-
based
Strategy
Development
Develop guiding principles and objectives that inform the design
and delivery of programs and services the CA is required to
1 Ontario Regulations New Program NOTE: Strategy to be
completed on or
before December 31,
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February 28, 2022
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UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category
Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
Resource
Management
Strategy
provide.
Collate/compile existing resource management plans, watershed
plans, strategic plans, studies and data. Strategy development,
implementation & annual reporting.
Develop a process for periodic review including procedures to
engage/ consult with stakeholders and the public.
Strategy development must include a stakeholder and public
consultation component.
686/21 s.8
686/21 s.12(1)3
686/21 s.12(4)
per requirements in
12(4)-(9) of the
Mandatory Programs
and Services
Regulation
(Include 5-year review) 2024
1025,
1030,
1031
Integrated
Watershed
Planning
Watershed
Management
Strategy / Shared
Waters Approach
Watershed strategies provide a management framework to
provide recommendations which consist of goals, objectives,
indicators, and recommendations. This addresses existing issues
in the watershed and mitigates impacts from potential future
land uses, while recommending appropriate actions to protect,
enhance, and restore the watershed.
The Thames River (Deshkan Ziibi) Shared Waters Approach to
Water Quality & Quantity, will be a key component of a broader
watershed strategy, known as the Thames River Clearwater
Revival (TRCWR), which considers all the interactions of land,
water, plants, animals and people, with the overall objective of
improving the ecological condition of the Thames River, Lake St.
Clair and Lake Erie.
3 CA Act s.21(1)(a) $291,517
$344,151
Municipal Levy 76%,
Self Generated 24%
1089 First Nations
Engagement
To further the development of a more holistic approach in
watershed planning, incorporating aspects of Indigenous
Traditional Knowledge (ITK) and an awareness of the River’s
spirit, in addition to western science and management objectives.
2 & 3 Expanded Program $134,099
$90,480
Municipal Levy 39%,
Self Generated 61%
1032 Natural Heritage
and Ecological
UTRCA in partnership with Conservation Ontario, reports on local
watershed conditions every five years. The report cards provide
3 CA Act s.21(1)(a) $50,104 (for Report Cards
only)
$0
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February 28, 2022
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UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category
Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
Monitoring:
Watershed Report
Cards
information on surface water, groundwater, forest and wetland
conditions in the watershed, to understand current local
(subwatershed) health and emerging trends as a basis for setting
environmental management priorities and inspiring local
environmental action within the 28 subwatershed in the UTRCA.
No direct funding
Research &
Monitoring
Aquatic
Monitoring /
Water Quality
Program
Undertake aquatic monitoring including collecting, analyzing, and
reporting on data for surface water and groundwater quality,
stream health, reservoir algae, benthic, fisheries, habitat, and
species at risk.
Surface water quality sampling at additional sites at key locations
to better understand the watershed conditions and to support
Watershed Report Card program.
Benthic Monitoring and Assessment Program – samples collected
annually and processed/identified by UTRCA staff. This process
evaluates surface water quality using macro-invertebrates (insect
larvae, etc.) living in streams and supports Watershed Report
Cards program.
3 CA Act s.21(1)(n) $227,174
$259,533
Municipal Levy 74 %,
Self Generated 26%
1026,
1028
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February 28, 2022
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UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category
Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
Stream
Classification
Collection of fish community data as supported by DFO to
determine watershed species ranges and identify invasive species
and aquatic species at risk. This includes the municipal drain
classification program, which classifies “not rated” drains to help
streamline Fisheries Act approvals to the benefit of both Drain
Superintendents and landowners. This is a component of CA Act
approvals for municipal drainage works, that while specific to
drain review and associated hazards, also protects headwater
function, habitat and ecosystem health
1027
(85%)
Species At Risk Inventories of Aquatic Species at Risk GIS mapping and
submission of data to NHIC. Information guides land use activities
and restoration projects.
3 CA Act s.21(1)(n) $153,544
$159,600
Municipal Levy 17%
Self Generated 83%
1087-
3010,
1087-
3090,
1087-
3070
Water Quality
Data
Compile and maintain a comprehensive monitoring database
(WISKI) that is integrated and available to watershed partners,
and is commonly accessed by development proponents in
watershed municipalities when undertaking technical studies or
assessments associated with land development activities.
3 LSWIM for Risk
Management
Services is
recoverable through
partner agreements
$216,446 for LSWIMS and
WISKI partners
$94,707
Self Generated 100%
1026-
2070
City of London
Dingman Creek
Monitoring
Program
Agreement with City of London for enhanced benthic monitoring
within the Dingman Creek Subwatershed.
2 CA Act s.21(1)(a) $40,200
$25,000
Self Generated 100%
Watershed
Stewardship
and
Restoration
Private Land
Stewardship and
Restoration
Work with property owners to implement Best Management
Practices to mitigate flood and erosion hazards, improve and
protect water quality, restore floodplains and river valleys,
reduce nutrient contamination, restore and enhance wetlands to
3 CA Act s.21(1)(g)&(o)
$695,600
$717,735
Municipal Levy 56%,
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February 28, 2022
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UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category
Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
(Urban, rural
& agricultural)
reduce flooding peaks and augment low flow, management of
terrestrial non-native invasive species, protect groundwater, and
improve aquatic species at risk habitat. Apply for and manage
external funding, promote private land stewardship, outreach,
provide advice and design assistance to property owners.
Implementation of watershed plan stewardship
recommendations.
Self Generated 44%
1033,
1055,
1057,
1060,
1064,
1066,
1105
Tree Planting and
Forest
Management not
related to natural
hazards
Forestry services including planting plan development, site
preparation, tree and shrub planting, and survival assessments.
Private woodlot stewardship, technical assistance, link to funding
programs to maintain form and function of watershed forest
cover.
1059,
1062,
1068
Clean Water
Program
Deliver the Clean Water Program (CWP), which provides a one-
window service for rural landowners to access technical
assistance and financial incentives for implementing best
management practices (BMPs) that improve surface water and
groundwater quality and soil health, and contribute to
sustainable agricultural operations.
NOTE: funded by the Counties of Oxford and Middlesex, City of
Stratford for 2022, with additional funding leveraged from
industry, government, foundations, and donations when
available.
2 CA Act s.21(1)(g)&(o)
$132,033
$189,773
Self Generated 100%
1067,
1070,
Great Lakes
Connections:
Deliver watershed phosphorus reduction research and
demonstration projects partnering with Environment and Climate
3 CA Act s.21(1)(g) &(o) $802,575 $747,790
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February 28, 2022
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UTRCA
Code
Program
Area
Programs /
Service
Provision
Program / Services Description Category
Legislative
Reference and
Notes
Average Annual Costs
based on 5 Year Average
(Operating including
depreciation)
2022 Projected
Operating Costs
and Funding
Sources
1073,
1075,
1099,
1100,
1101,
1102,
1104,
1106,
1108,
1109,
1113,
1114
Phosphorus /
Nutrient
Reduction
Programs
(Medway / ECCC /
OMAFRA)
Change Canada (ECCC) and the Ontario Ministry of Agriculture,
Food & Rural Affairs (OMAFRA)
Research and demonstration projects focused on agricultural
stewardship efforts to reduce nutrients in the Thames River and
improve the health of Lakes St. Clair and Erie.
Lead information sharing and coordinate innovation through
research, demonstration projects, workshops, and field tours, in
partnership with landowners, agencies, academia, and private
sector.
Self Generated 100%
Conservation/ Outdoor Education and Community Outreach
Program Description: Education and outreach programs increase knowledge and awareness in children and adults about local environmental issues, watersheds and ecosystems and conservation actions
they can implement.
Community
Partnerships
and Education
Community
Involvement and
Events
Education and outreach programs and community events to
assist in achieving the objectives of the conservation authority.
These programs are open to people of all ages.
Examples include Community Science, Watershed and “Friends
of” projects.
3 CA Act Reg. 686/21
s.1(2) & s.1(3)3,4
$719,489
$679,722
Municipal Levy 44%,
Self Generated 56%
Environmental
Education
Curriculum-based education programs for elementary and
secondary students. These programs focus on local watersheds,
ecosystems, and environmental issues. Programs take place at
schools (indoors and outdoors), field trips to conservation areas
and community parks and through online learning.
CA Act s.21(1)(n)
Notes:
Provincial transfer refers to only the transfer payment UTRCA receives from the provincial government for the delivery of mandatory programs and services.
Page 122 of 342
February 28, 2022
14 | P a g e
For the purposes of this document “self-generated” revenues includes permit fees, fees for service, user fees, grants including provincial and federal funding that UTRCA has to apply and compete for and
municipal fee for services agreements beyond municipal levy.
Inventory Principles - A brief explanation on the principles applied when developing the Inventory of Programs and services is provided:
1) Each program and service has been categorized based on the criteria identified under the Conservation Authorities Act and supporting regulations. As required by regulation 687/21, the inventory
explains why a program falls into category 1 by referencing applicable sections of regulation 686/21 “Mandatory Programs and Services”. Category 2 and 3 programs provided through other legislation
are also noted.
2) The list has been developed to align our programs and services with our past budget reporting framework. In some cases the delineation between categories of programs has not been refined; instead a
grouping of programs is identified at this time.
3) The UTRCA’s inventory includes only operating costs. Capital costs are extremely variable from year to year and would skew estimates.
4) The Regulation requires that the annual cost of each program and service be provided based on the average of the last five years; however, any other value that better reflects the cost of a program are
permitted, provided it is justified. The UTRCA has indicated both a 5 year average and the 2022 estimate costs for programs and services. Utilizing a five year average fails to recognize significant
changes in the past 5-year period including impacts to operations due to COVID, and inflation, particularly through 2021. In addition, with the high level of growth in the watershed, and corresponding
demand for UTRCA programs and Services the 2022 budget provides a more accurate estimate of cost than a five year average.
5) Although previous agreements and MOUs have been negotiated for some of programs and services, we expect that all will need to be renegotiated to incorporate the requirements identified in
regulation. Quarterly reports will identify the progress made on all negotiations.
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February 28, 2022
15 | P a g e
Corporate Administrative Costs
Program Description: Key assistance provided to all departments of the conservation authority, board of directors, member municipalities and the general public to enable the UTRCA to operate in an
accountable, efficient and effective manner. Costs are currently distributed to programs listed above.
Note: The methodology for inclusion of these types of services will be finalized one the Phase 2 regulations are in place.
Corporate Services Administrative, operating and capital costs which are not directly related to the delivery of any specific program or service, but are the overhead and support
costs of a conservation authority, Oversight of programs and policies.
Includes costs related to agreements/contracts and supporting CA Board, governance, administrative by-laws, General Manager and Management Team
$694,153
Financial and Human
Resources Services
Employee management systems, training, health and safety programs, budgeting, accounts payable and receivable, payroll, financial analysis, financial audit,
administration of reserves and investments, financial reports for funding agencies, preparing and submitting reports to CRA, benefits program administration.
$841,828
Communications and
Marketing
Supporting delivery of products and programs through communication platforms (media, open houses, public meetings), website administration and
maintenance responding to inquiries from the public.
$488,469
Information
Technology
Management/ GIS
Data management, records retention. Development and use of systems to collect and store data and to provide spatial geographical representations of data.
Systems to support the collection, maintenance, analysis, reporting and communications on various corporate data sets including but not limited to: surface
and groundwater quality and quantity, aquatic and terrestrial biology, geospatial data and imaging, financial and other corporate services, internal and
external communications and collaboration,
$756,288
Administration
Buildings
Administration buildings and workshops used to support UTRCA staff, programs and services. Includes utilities, routine and major maintenance, property
taxes. Note: The Average Annual Cost does not include accessibility upgrades needed by January 1, 2025.
$538,450
Vehicles and
Equipment
A fleet of vehicles and equipment to support the work of the UTRCA, including capital purchases, fuel, licenses, repairs and maintenance. Programs and
projects are charged for the use of vehicles and equipment.
$655,739
Page 124 of 342
Page 125 of 342
From:liz.graham@execulink.com
To:Clerks Office
Subject:Tillsonburg opposes proposed changes
Date:Thursday, September 29, 2022 5:41:08 PM
CAUTION: This email originated from outside your organization. Exercise caution
when opening attachments or on clicking links from unknown senders.
I don't agree with the changes either. Next thing will be Tillsonburg being swallowed up
and becoming part of London.
I was born in Mimico and that later became a small part of Etobicoke, along with manyother small towns - New Toronto, Long Branch, Alderwood and some others. Now theyhave all lost their identity and are part of Toronto. Not good.
We moved to Tillsonburg 24 years ago to get away from the big city and we love it here.
Don't make the change. Once it's done you can't go back.
Elizabeth Ann Graham
Page 126 of 342
From:cln
To:Clerks Office
Subject:Tillsonburg removal from Oxford Couty Federal Election
Date:Thursday, September 29, 2022 11:52:32 AM
We do not agree with this change. We are Oxford Provincially represented, why would youput us in another county for Federal election. This can only hurt our status when it comes to
our welfare. This change is not a benefit for the residents of Tillsonburg.
GERALD and CAROLINE NIBBELINK35 McGuire Cres.
Tillsonburg, ONN4G 0G3
Sent from my Bell Samsung device over Canada's largest network.
Page 127 of 342
Mayor Molnar and Tillsonburg Councillors:
I am writing today about the current proposal put forward by Elections Canada for realignment
of the electoral boundaries..
As I am sure you are aware the current proposal is to split the current Oxford County riding in
two. Under the proposal, Tillsonburg will be assigned to the new Haldimand-Norfolk-Six Nations
riding. The west end of Brantford will then be in the new riding of Oxford-Brant.
I believe I have a unique perspective to these changes as a resident of Tillsonburg and
employee of the MPP in Haldimand-Norfolk. As you know, provincial boundaries often follow
those of the federal ridings.
If this proposal goes forward, Tillsonburg will be the largest population centre in the new riding,
yet its name is not part of the riding name. The real issues go far beyond the name of the riding
though. With the new riding, Tillsonburg will be the only municipality in Oxford County which
will be going to a MPP and MP in a different riding for support. This makes no sense and won’t
be efficient.
Beyond the issues facing Tillsonburg, the bigger picture problem is a diminished rural voice.
Through these proposals, Ontario is gaining one seat yet rural ridings are growing in size. Elgin
County is a perfect example with a doubling of the area of the riding. Basic math says the
number of urban ridings will increase.
Low voter turnout has long been a problem in Canada for politicians of all levels. One of the
common reasons for citizen disengagement in the political process is people feel their voice is
not heard. By making rural ridings smaller and diminishing the rural voice, it is making the
problem worse, not better.
As co-campaign manager for Bobbi Ann Brady, the only independent MPP elected in Ontario,
one thing we heard on the campaign trail was people’s dissatisfaction with the political party
system. They don’t feel their voice was being heard. I submit this as local evidence of the citizen
disengagement in the political process, and question why Elections Canada would do anything
to escalate this sentiment.
Some of you may have attended the AMO convention recently in Ottawa. Did you notice that
these proposals were released two days after the convention wound up? Let’s remember an
election is taking place in Quebec this year too. These facts, combined with the short deadlines,
lead one to believe the goal was to rush the riding alignment through with as little resistance as
possible.
Through discussions with federal political staff, I learned that when setting boundaries,
Elections Canada is to stick to a range of 5 to 25 per cent of the population target. The
commission that put forward this proposal was given a mandate to stick closer to five per cent.
Page 128 of 342
To the average person this translates into representation by population or representation by
geography. The current proposal definitely is representation by population– a proposal that
disadvantages rural areas of Canada.
As a resident of Tillsonburg, I ask you to not take these proposals lightly. I imagine I will be the
only one writing on this issue as it’s not one that people are engaged with until it impacts them
– when it’s too late. Please use all the tools at your disposal to oppose the redistribution
proposal.
Thank you
Jeff Helsdon
Page 129 of 342
Hi,
I was reviewing the proposed riding changes and it appears that if the changes go
through after consultation in 2023 for 2024 Tillsonburg will be separated from new
Oxford - Brant riding.
The new riding would be Haldimand - Norfolk - Six Nations.
In my opinion this will give us very little effective representation since Tillsonburg has so
little to do with the issues of most of Norfolk (except the area very near us) and
especially we have nothing to do with Haldimand or Six Nations. How can Tillsonburg
have any representation in a riding stretching from Oxford County to the Niagara
Region.
I worked for 20 years in Haldimand / Norfolk for MPAC and lived in Brantford and
moved to Tillsonburg five years ago and I can tell you that the issues Haldimand /
Norfolk / Six Nations have are night and day from small town Tillsonburg. Also,
Tillsonburg has always been in Oxford County and with that long history how can our
federal issues be handled by such vast and different riding as Haldimand -Norfolk-Six
Nations.
It appears that Tillsonburg with around 18000 souls was too much for the new Oxford -
Brant Riding and Haldimand - Norfolk - Six Nations needed a few more souls so they
tacked us on to this riding.
This also concerns me with the present provincial government. In their last term the
Ford government did a review of regional governments like Oxford County, and nothing
was changed (yet) but if the federal riding can lop off Tillsonburg into a riding which we
Page 130 of 342
have nothing in common what would stop the Ford government from removing
Tillsonburg and putting us in Norfolk County.
I have also emailed Dave Mackenzie MP on this issue but have heard nothing yet from
his office.
I am not looking for a solution from the Town Council and I believe you are already
aware of this, but I just want the Council to hopefully agree that this is not in the best
interest of our community and will do all that is possible to right this wrong.
I would hope the Town Council will voice their concerns during the review period and
work on getting our Town back in the proper riding with the rest of Oxford.
Thanks for your time.
Frank Van Heck
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November 9, 2022
Dear Head of Council:
I am writing to provide details on 2023 funding allocations under the Ontario Municipal
Partnership Fund (OMPF). We are announcing allocations now as we know that municipalities
need this information to support municipal budget planning.
Our government recognizes the importance of the OMPF for many of Ontario’s communities.
We are committed to working in partnership with municipalities to build and strengthen our
province. That is why our government has been increasing ongoing support to municipalities
for example through the doubling of the Ontario Community Infrastructure Fund (OCIF) and
the introduction of the Northern Ontario Resource Development Support (NORDS) program.
Within the context of this increasing provincial support to municipalities, the government is
maintaining both the overall structure of the OMPF and the program envelope at $500 million
for 2023. The program will also continue to be responsive to changing municipal circumstances
through annual data updates and related adjustments.
As in prior years, transitional assistance will ensure that the 2023 funding guarantee for
municipalities in northern Ontario will be at least 90 per cent of their 2022 OMPF allocation.
Municipalities in southern Ontario will receive at least 85 per cent of their 2022 OMPF
allocation.
The Ministry of Finance’s Provincial-Local Finance Division will be providing your municipal
treasurers and clerk-treasurers with further details on the 2023 OMPF. This information and
other supporting materials are also available online at ontario.ca/document/2023-ontario-
municipal-partnership-fund.
…/cont’d
Ministry of Finance
Office of the Minister
Frost Building S, 7th Floor
7 Queen’s Park Crescent
Toronto ON M7A 1Y7
Tel.: 416-325-0400
Ministère des Finances
Bureau du ministre
Édifice Frost Sud 7e étage
7 Queen’s Park Crescent
Toronto (Ontario) M7A 1Y7
Tél.: 416-325-0400
Minister of Finance | Ministre des Finances
PETER BETHLENFALVY
Page 137 of 342
- 2 -
Maintaining a close relationship with our municipal partners remains critical as we continue to
build Ontario’s economy during this time of economic uncertainty. I look forward to our
continued collaboration in supporting strong, thriving communities across the province.
Sincerely,
Original signed by
The Honourable Peter Bethlenfalvy
Minister of Finance
c.c. The Honourable Steve Clark, Minister of Municipal Affairs and Housing
Page 138 of 342
Ontario Municipal Partnership Fund (OMPF)
Ontario Ministry of Finance Provincial-Local Finance Division Issued: November 2022
2023 Allocation Notice
Town of Tillsonburg 3204
County of Oxford
In 2023, the Province is providing the Town of Tillsonburg with $662,200 in funding through the OMPF, which is the equivalent of $83 per household.
A Total 2023 OMPF
$662,200
1. Assessment Equalization Grant Component $662,200
2. Northern Communities Grant Component -
3. Rural Communities Grant Component -
4. Northern and Rural Fiscal Circumstances Grant Component -
5. Transitional Assistance -
B Key OMPF Data Inputs
1. Households 7,982
2. Total Weighted Assessment per Household $275,694
3. Rural and Small Community Measure (RSCM) 0.3%
4. Farm Area Measure (FAM) n/a
5. Northern and Rural Municipal Fiscal Circumstances Index (MFCI) n/a
6. 2023 Guaranteed Level of Support 85.0%
7. 2022 OMPF $653,600
Note: See line item descriptions on the following page.
Page 139 of 342
Ontario Municipal Partnership Fund (OMPF)
Ontario Ministry of Finance Provincial-Local Finance Division Issued: November 2022
2023 Allocation Notice
Town of Tillsonburg 3204
County of Oxford
2023 OMPF Allocation Notice - Line Item Descriptions
A Sum of 2023 OMPF grant components and Transitional Assistance, which are described in the 2023 OMPF Technical Guide. This document can be accessed at: https://www.ontario.ca/document/2023-ontario-municipal-partnership-fund/technical-guide
A5 If applicable, reflects the amount of transitional support provided to assist the municipality in adjusting to year-over-year funding changes.
B1 Based on the 2022 returned roll from the Municipal Property Assessment Corporation (MPAC).
B2 Refers to the total assessment for a municipality weighted by the tax ratio for each class of property (including payments in lieu of property taxes retained by the municipality) divided by the total number of households.
B3 Represents the proportion of a municipality's population residing in rural areas and/or small communities. For additional information, see the 2023 OMPF Technical Guide, Appendix A.
B4 Represents the percentage of a municipality's land area comprised of farm land. Additional details regarding the calculation of the Farm Area Measure are provided in the 2023 OMPF Technical Guide, Appendix B.
B5
Measures a municipality's fiscal circumstances relative to other northern and rural municipalities in the province, and ranges from 0 to 10. A lower MFCI corresponds to relatively positive fiscal circumstances, whereas a higher MFCI corresponds to more challenging fiscal circumstances. For additional information, see the 2023 OMPF Technical Guide, Appendix D.
B6 Represents the guaranteed level of support the municipality will receive through the 2023
OMPF. For additional information, see the 2023 OMPF Technical Guide.
B7 Line A of 2022 OMPF Allocation Notice.
Note: Grant components and Transitional Assistance are rounded up to multiples of $100.
Page 140 of 342
Page 1 of 2
SUBJECT: 2022 Third Quarter (Q3) Finance Department Results
Report Number: FIN 22-23
Department: Finance Department
Submitted by: Renato Pullia, Interim Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT Council receives report FIN 22-23, 2022 Third Quarter Finance Department
results as information.
BACKGROUND
To provide Council with the actual January 1, 2022 to September 30, 2022 Finance
Department financial results.
DISCUSSION
Summary of Operational Results
Table 1: 2022 Operations Business Plan
Objective Owner Target Date Status
Financial System Upgrade Finance Q1 Completed
AP Digitalization, implementation
study with County and Ingersoll
Finance Q1 2023 In progress, waiting for
County’s implementation
Purchase Order Pilot & GP
Commitments to FMW
Finance Q3 2023 Carried forward to 2023
Multi-year budget development Finance Q3 Operating complete;
Capital in progress
Reserve Policies Finance Q3 2023 Carried forward to 2023
Background work on 2023-2025
Goals
Finance Q3-Q4
2023
Carried forward to 2023
Page 141 of 342
FIN 22-23, Q3 Financial Services Results
Page 2 of 2
Table 2: 2022 Additional Information
Objective Target
Date
Status
2021 Final Audit Q2 Completed
Audited 2021 Financial Statements Q2 Completed
2022 Interim Audit Q3 Scheduled
FINANCIAL IMPACT
As detailed in the attached Appendix, the 2022 Q3 results for Finance shows transactions
related to ’21 year-end surplus, OCIF grant and interest earned flowing through to
reserves (note 6), labour costs being under budget due to gapping/vacancies (note 3),
and purchases under budget, with some projects carried forward to 2023 (note 4).
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal - The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Projects – N/A
ATTACHMENTS
1. Appendix A - 2022 Q3 Finance Operating Results
Page 142 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 490,125 872,432 382,307 (78%)1
User Charges 18,000 19,469 1,469 (8%)
Other Revenue 46,664 65,642 18,978 (41%)2
Contribution from Reserves 1,006,929 1,006,929 6
Total Revenues 554,789 1,964,472 1,409,683 (3%)
Expenditures
Labour 615,809 557,083 58,726 (10%)3
Purchases 78,392 38,910 39,482 (50%)4
Contracted Services 22,638 (5,474)28,112 (124%)5
Contribution to Reserves 1,422,610 (1,422,610) 6
Interfunctional Adjustments (170,401) (170,388) (13) (0%)
Total Expenditures 546,438 1,842,741 (1,296,303) 2%
Total Net Levy 8,351 121,731 113,380 (14%)0
Notes
1 OCIF Formula Funding - $382,307;
6 OCIF formula funding contributed to reserves - $382,307; Bank interest earned relating to Reserve account $33,200; 2021 YE surplus
$1,006,929
2 Interest Revenue
3 FT labour - Vacancy Financial/Utility Analyst; Purchasing Coordinator
4 Training Expense under $10,200; Special Projects under $28,400 (A/P Digitization project carried forward to 2023)
5 Consulting, legal, audit services, timing of accrual invoices
Page 143 of 342
Page 1 of 2
SUBJECT: 2022 Third Quarter Consolidated Financial Results
Report Number: FIN 22-24
Department: Finance Department
Submitted by: Renato Pullia, Interim Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT Council receives report FIN 22-24 2022 Third Quarter Consolidated financial
results as information.
BACKGROUND
To provide Council with the actual January 1, 2022 to September 30, 2022 Town wide
consolidated financial results.
DISCUSSION
The attached data summarizes the variances between 2022 Budget to Sept 30, 2022
against 2022 Actuals to Sept 30, 2022. It also includes a forecast to Dec, 31, 2022,
based on the percentage spent in the last quarter last year against the remaining
budget this year.
Questions or comments relative to the departmental 2022 third quarter revenues and
expenditures should be referred to the applicable members of the Senior Leadership
Team for commentary.
FINANCIAL IMPACT
The third quarter results reflect an overall Town wide consolidated 2022 surplus
variance of $2.18M. This includes $191K in Building and Parking Services, which is
transferred to an obligatory reserve at year-end. The year-to-date variance is also
impacted by fluctuations in the timing of processing of revenues and expenditures
Page 144 of 342
FIN 22-24, Q3 Consolidated Financial Results
Page 2 of 2
throughout the year, as well as other reserve transfers that would be recommended at
year-end. Thus, this preliminary figure is not a certain indication of what may be
expected as the year progresses.
We have, however, included a forecast to Dec, 31, 2022, based on the percentage
spent in the last quarter last year against the remaining budget this year. In addition,
we’ve included an Assessment Review Board decision recently received, with an impact
of approx. $400K increase to our tax write-offs. All taken into account, the forecasted
year-end surplus is approx. $650K.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal - The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Projects – N/A
ATTACHMENTS
1. Appendix A - 2022 Q3 Consolidated Operating Results
Page 145 of 342
2022 Q3 Financials & Year-End Forecast 2022 2022 2022
Q3 YTD Budget YE Forecast Variance
100 Council 7,423 334,900 374,951 (40,051)
105 Financial Services 113,380 38,000- 89,681- 51,681
110 Corporate Services 116,733 1,673,900 1,533,036 140,864
120 CSC 28,820 120,500- 145,629- 25,129
130 Fleet 141,472 28,300- 97,857- 69,557
150 Fire 63,118 1,423,400 1,344,059 79,341
160 Police 36,466 3,188,675 3,188,675 -
180 Protection 9,404 265,300 242,325 22,975
190 Building 190,936 1,325 - 1,325
200 Op Admin 6,672 261,800 258,139 3,661
210 Engineering 106,939 356,500 259,011 97,489
220 Roads 184,633 2,967,654 2,800,583 167,071
230 Parking 15,786 - - -
240 Airport (20,543) 40,000 85,248 (45,248)
280 Solid Waste & Recycling 55,027 203,500 305,684 (102,184)
300 Cem 44,696 178,700 158,719 19,981
450 Parks 61,609 839,100 778,036 61,064
455 Community Events 19,233 106,800 82,975 23,825
460 Rec - Programs 319,668 1,152,400 878,260 274,140
465 Rec - Bldg Mtce 213,608 2,844,899 2,653,216 191,683
467 EFC 2,039 47,900- 39,892- (8,008)
475 Museum 56,936 352,300 316,033 36,267
480 Transit Services 69,450 148,700 143,723 4,977
500 DCS 8,744 41,300- 48,300- 7,000
505 EcDev 71,019 373,500 341,758 31,742
145 Enterprise Services (815) 340,000- 339,346- (654)
Taxation 261,007 255,000- 209,727 (464,727)
2022 Q3 Surplus/(Deficit)2,183,460$ YE forecasted Surplus/(Deficit)648,900$
Z:\F25 - Financial Plans (Budgets)\2022\2022 Quarterly Analysis\2022 Q3\2022 Quarterly Report Budget vs Actuals - Cost Code - Operating Q3.xlsx 11/4/2022
Page 146 of 342
Page 1 of 8
Subject: Third Quarter Economic Development and Marketing Results
Report Number: EDM 22-27
Department: Economic Development Department
Submitted by: Cephas Panschow
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT Council receives Report EDM 22-27 Third Quarter Economic Development and
Marketing Results as information.
BACKGROUND
Economic Development Activity
Q3 2021 (ACTUAL) Q3 2022 (TARGET) Q3 2022
(ACTUAL)
Lead Files Opened 72 55 54
Lead Files Closed 64 45 39
Corporate Visits 5 18 9
Client Visits 13 14 6
New Businesses
Opened
16 11 29
Businesses Closed 10 N/A 12
Page 147 of 342
EDM 22-27
Page 2 of 8
Website (All Town
Pageviews)
466,984 N/A 484,230
New Businesses
Quarter Business Name/Address
Q1 Blake Envelopes – 21 Innovation Dr
Blame it on my roots Beauty Bar – 230 Lisgar Ave
Fairview Holdings - 101 Cedar St
Freelance Copy Writing** - Home Occupation
Frontline Forklifts** - Home Occupation
Phil Fix’d It** - Home Occupation
Revive your Health – 230 Lisgar Ave
The Mill Restaurant Inc* – 20 John Pound Rd
Q2 Balan Engineering Corp** - Home Occupation
Bar Burrito – 200 Broadway
Dande vintage & thrift – 145 Simcoe St
Dutch Brothers Concrete* – 10 Elm St
Mr Lube & Tires* - 593 Broadway
Off Grid Smokehouse & Market – 92 Simcoe St
Popeye’s Lousiana Kitchen – 164 Broadway
Preet Beauty Concept Inc** - Home Occupation
Spark Candle Co
Starbucks – 38 Oxford St
Studio Rossa – 13 Ridout St W
The Mediary Inc** - Home Occupation
Thriver Company – 146 Tillson Ave
Q3 Daksh* – 92 Simcoe St
GRK Tech
MC's Farm Fresh Produce – 518 Broadway
Namu Sushi – 128 Broadway
PVR Excavating – 47 Clearview Dr
Shawarama Street – 102 Tillson Ave
The Realty Firm Wiltshire Realty Inc – 21 Brock St E
Wild Wings – 168 Simcoe St
*Denotes business that replaced or took over an existing business/location with no
material change in use and in the same calendar year
**Denotes Home Occupation. Starting in 2020, these businesses have been included in
new business start-ups to help identify entrepreneurial activity
Page 148 of 342
EDM 22-27
Page 3 of 8
Closed Businesses
Quarter Business Name/Address
Q1 Canadan Shoe Outlet – 200 Broadway
Mill Tales Inn – 20 John Pound Rd
Mobile Links – 148 Broadway
Q2 CRE Insurance – 211 Broadway
Danscene – 146 Tillson Ave
Lafarge Concrete – 10 Elm St
Take 5 Oil Change - 593 Broadway
Q3 Bridgeman Family Farms Growers Supply – 510 Broadway
Lagoo Canabis – 71 Broadway
Off Grid Smokehouse – 92 Simcoe St
Turing Road – 38 Ridout St W
Tillsonburg District Real Estate Board – 1 Library Lane
The below tables summarize the status of the 2022 Business Plan Operating and
Capital Budget objectives.
Table 1: 2022 Business Plan Objectives
Objective Budget
Value
Target
Date
Status
Community
Improvement Plan
(Downtown Façade)
$31,000 Ongoing Funds transferred to Business
Improvement Association
Community
Improvement Plan
$20,000 Ongoing No applications received to date
Updated Economic
Development Strategy
Implementation
$5,000
Ongoing Approval in principal by Council
at their March 14 meeting
Enhanced Business
Processes (Apps)
$5,000 Q1 Subscription to company
prospecting tools (IBISWorld)
Van Norman
Innovation Park
(Ontario Certification)
$2,000 Q2 Deferred due to conditional sale
of all lands in VIP
Chamber Awards –
Grant
$4,000 Q3 Completed
Chamber Awards –
Sponsorship
$4,000 Q3 Completed
Community Video
Production
$10,000 Q3 Nearing completion
Bridges to Better
Business
$1,000 Q3 Completed
Page 149 of 342
EDM 22-27
Page 4 of 8
Youth Robotics
Challenge
$1,000 Q4 Contract signed
Discover Tillsonburg $8,000
offset by
revenue of
$6,000
Ongoing Tillsonburg News insert created
to celebrate Tillsonburg’s 150th
anniversary. Fall magazine
cancelled due to websites
revamp
Pandemic Business
Recovery (MyMain
Street)
$2,000, but
TBD
subject to
grant
funding
approval
Q4 Grant application not approved
Town Hall Project
Support
N/A Ongoing In process
Continue to facilitate
discussions and
networking with
potential partners to
review additional
opportunities for Short
Line Rail connectivity
within the Town of
Tillsonburg.
N/A Q4 Service along the Cayuga
Subdivision rail line re-started in
January. Business
development activities ongoing
Engineering Design
Services for Rokeby
Road Property
$265,000
with offsets
Q4 In process
Wayfinding Signage $53,649
per Report
EDM 21-27
Q4 Completed
Consultations for Mall
Parking Lot
Reconfiguration
$5,000 Q4 Not initiated
VIP Phase 2
Conceptual Plan
Development
$50,000
(funded by
reserves)
Q4 Preliminary consultation
meeting held, reviewing costs
for Plan of Subdivision
application preparation and
submission
High Tech
Manufacturing Action
Plan
$5,000 Ongoing Webpage created at
www.Tillsonburg.ca/hightech,
video and ad creation
underway, Re-launched on July
14. Event planning for Q4
CFOxford Partnership
(Pop-up)
$5,000 Q4 Initiated
Page 150 of 342
EDM 22-27
Page 5 of 8
Airport Business
Development (Fly-in
Tours)
TBD Q4 Initiated
Project Big Swing TBD Ongoing Further to Council’s review at
their January 21, 2021 meeting,
plan being revised for future
consideration
County Surplus Rail
Lands
TBD Ongoing Completed
DISCUSSION
In terms of Economic Development & Marketing activity, investment interest in the Town
remained strong with the number of lead files on target. However, the most impressive
statistic is the number of New Businesses opened, which totalled 29 for the first three
quarters of the year. 12 Businesses have closed for net new businesses of 17.
Additional activities undertaken include the acquisition of the 25 Maple Lane property,
additional work required to resolve title matter with respect to the Van Norman Innovation
Park, and planning and execution of the Oxford Connection (Real Estate) Familiarization
Tour held on September 21 – 22 with 36 attendees over the 24 hour period of the event.
Key successes, including The Oxford Estates redevelopment project that was a result of
the 2018 tour, were highlighted along with current and future investment opportunities.
CONSULTATION
The reporting of quarterly results helps demonstrate accountability to Senior
Leadership, Town Council, and the public. In addition to this, the Economic
Development Advisory Committee is provided with a regular summary of these metrics.
FINANCIAL IMPACT/FUNDING SOURCE
The Economic Development & Marketing Department financial results for the third
quarter of 2022 are as follows:
Department Variance (Brackets
denote over
budget)
Explanation
Development &
Communications (500)
$8,744 No Discover Tillsonburg
Advertising Revenue
Discover Tillsonburg Expenses
Page 151 of 342
EDM 22-27
Page 6 of 8
Economic Development
(505)
$71,019 Supplies Exp over $3,400,
Advertising Expense over $4,100,
Books & Publications Expense
over $2,200, Special Projects
Under $40,000 - Automated
Business directory Application
Subcontractor Exp under $20,000
- Community Improvement Plan
Rebates (CIP)
TOTAL $79,763
At this time, there are no anticipated impacts to the budget.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal - The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information and opportunities to
shape municipal initiatives
Strategic Direction – Not applicable
Priority Project – Not applicable
ATTACHMENTS
Appendix A – DCS and Economic Development Operating Summary
Page 152 of 342
EDM 22-27
Page 7 of 8
Appendix A – DCS and Economic Development Operating Summary
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 3,000 (3,000)(100%)1
Total Revenues 3,000 (3,000)(1%)
Expenditures
Purchases 34,700 22,956 11,744 (34%)2
Total Expenditures 34,700 22,956 11,744
Total Net Levy (31,700)(22,956)8,744
Notes
1 Discover Tillsonburg Advertising Revenue
2 Discover Tillsonburg Expenses
Page 153 of 342
EDM 22-27
Page 8 of 8
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 21,500 23,598 2,098 (10%)
User Charges 53,900 53,857 (43)(0%)
Contribution from Reserves
Total Revenues 75,400 77,455 2,055
Expenditures
Labour 150,072 149,326 746 (0%)
Purchases 113,871 74,171 39,700 (35%)1
Contracted Services 32,126 3,593 28,533 (89%)2
Contribution to Reserves 29,400 29,407 (7) (0%)
Interfunctional Adjustments (11,925) (11,925) - 0%
Debt Principal & Interest 42,234 42,242 (8) (0%)
Total Expenditures 355,778 286,814 68,964
Total Net Levy (280,378)(209,359)71,019
Notes
1 Supplies Exp over $3,400; Advertising Expense over $4,100; Books & Publications Expense over $2,200; Special Projects
Under $40,000 - Automated Business directory Application
2subcontractor Exp under $20,000 - Community Improvement Plan Rebates (CIP)
Page 154 of 342
Page 1 of 5
Subject: Fire and Emergency Services 2022 Third Quarter Report
Report Number: FRS 22-04
Department: Fire and Emergency Services
Submitted by: Shane Caskanette, Fire Chief
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT Report FRS 22-04 Fire and Emergency Service 2022 Third Quarter Report be
received as information.
BACKGROUND
To provide Council with July 1, 2022 to September 30 2022 Fire and Emergency
Services performance results.
DISCUSSION
SUMMARY OF BUSINESS PLAN OBJECTIVES
2022 Business Objectives
Objective Target Date Status
Increase Fire Prevention Inspection & Public
Education Awareness Program Q1 / Q2 / Q3 / Q4 Ongoing
Implement Mandatory NFPA Compliant
Training Programs and Officer Development Q1 / Q2 / Q3 / Q4 Ongoing
Continue to Develop and Implement Cancer,
PTSD, Mental Health Risk Reduction
Program
Q1 / Q2 / Q3 / Q4 Ongoing
Update Establishing and Regulating By-law Q 4 2022 Ongoing
Revise Emergency Management Program
and Plan Q 4 2022 Ongoing
Page 155 of 342
FRS 21-09
Page 2 of 5
Key Performance Indicators
The average number of firefighters attending training sessions was nineteen (19).
The average attendance at fire incidents are as follows:
Platoon Calls - 11 firefighters respond
All Calls - 12 firefighters respond
Medical Calls - 9 firefighters respond
2022 Alarm Data (Year to Date)
OFM Response Type Total Incidents Total Staff Hours
Property Fires/Explosions 17 423
Burning Controlled 19 50
Pre Fire Conditions/ No Fire 15 75
False Fire Calls Alarm Activations 73 303
Carbon Monoxide False Calls 20 62
Public Hazard 13 89
Rescue MVC 35 226
Medical/Resuscitator Call 41 73
Other Response 53 68
YTD 286 1,369
2022 Dollar Loss / Loss Prevention
Number of
Property
Fire
Incidents
Estimated
Property Value
at Risk
Estimated
Structure Fire
Loss
Estimated
Content Fire
Loss
Property Fire
Loss
Prevented
Q1 3 $19,430,000 $3,000,000 3,500,000 $12,870,000
Q2 2 $1,400,000 $255,000 60,000 $1,085,000
Q3 2 $1,500,000 $260,000 $55,000 $1,185,000
Q4
YTD Total 7 $22,330,000 $3,515,000 $3,615,000 $15,140,000
Fire Prevention Inspections
3rd Quarter 2022 Year to Date
New Inspections 17 60
Ongoing Inspections 83 83
Legal Action 0 0
Closed 33 230
Page 156 of 342
FRS 21-09
Page 3 of 5
Public Education
Types 2022 3rd
Quarter
2022
Year to Date Age Groups Served YTD
Fire Public Education Presentations
and Events 9 19 Under 5 =68
Ages 5-10 = 104
Ages 11-15 - 11
Ages 16-25 = 6
Ages 26-54 = 34
Ages 55+ = 108
All Ages (Group) = 1000
Social Media (1 Month Total)
=460,592
Emergency Management Public
Education Presentations and Events 0 2
Emergency Management – Social
Media 5 42
Fire Public Education - Social Media 73 176
Fire Communication Report
After Hours Town of Tillsonburg Calls
2022
3rdQuarter
On Call Called
Out 2022YTD On Call Called
Out YTD
Town Administration 749 N/A 1,506 N/A
OPP 60 N/A 160 N/A
Roads 12 7 138 53
Hydro 117 28 271 29
Water/Waste 41 17 124 42
By-Law Enforcement/Parking 10 3 17 3
Animal Control 0 0 1 0
Garbage Collection/Transfer Station 21 0 81 0
Fleet 1 0 25 0
Community Centre/Parks 22 0 33 0
Facilities 2 0 12 1
Fire Communications (Tillsonburg only)
2022 3rd
Quarter 2022 YTD
Administration Lines 372 1,824
Fire Incidents 111 286
Fire Communication Services (Customers)
2022 3rd
Quarter 2022YTD
Emergency Calls Received 3,473 8,949
Non Emergent Calls Received 2,561 7,762
Actual Fire Incidents
Dispatched 1,913 4,565
Page 157 of 342
FRS 21-09
Page 4 of 5
CONSULTATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
Q3 Financial Review
2022 2022 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 55,561 55,561 1
User Charges 688,197 689,454 1,257 (0%)
Total Revenues 688,197 745,015 56,818
Expenditures
Labour 1,057,167 1,055,229
1,938
(0%)
Purchases 146,537 155,066
(8,529)
(6%) 2
Contracted Services 104,993 91,638
13,355
(13%) 3
Contribution to Reserves
-
Interfunctional Adjustments 243,751 243,747
4
(0%)
Debt Principal & Interest 45,569 46,037
(468)
(1%)
Total Expenditures 1,598,017 1,591,717 6,300
Total Net Levy (909,820) (846,702) 63,118
Notes
1 Modernization Intake 3 funding - Fire Service Modernization Program
2 Equipment Supplies & Repair Expense over $15,100; Building Repairs over $4,800; Training Expense
under $7,900; HLW Expense under 4,100
3 Equipment Maintenance. Contract Expense under $10,800
Page 158 of 342
FRS 21-09
Page 5 of 5
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Strategic Direction – Expand community partnerships in the delivery of programs and
amenities.
Priority Project – Not applicable.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Project – Explore opportunities for service efficiencies in partnership with
adjacent municipalities.
Priority Project – Not applicable.
ATTACHMENTS
None.
Page 159 of 342
Page 1 of 3
Subject: 2022 Q3 COVID-19 Impact Report
Report Number: FIN 22-25
Department: Finance Department
Submitted by: Renato Pullia, Interim Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT Report # FIN 22-25 2022 Q3 Covid-19 Impact Report be received as information.
BACKGROUND
During budget deliberations, Council discussed Covid-19 and its impact in relation to the
draft 2022 budget. Subsequently, at its regular meeting on January 27, 2022, Council
passed the following resolution:
Resolution # 2022-037
Moved By: Councillor Gilvesy
Seconded By: Councillor Parker
THAT staff provide Council with a quarterly report which provides a financial
update pertaining to expenses, income and losses in revenue due to COVID with
a breakdown for each department.
Carried
DISCUSSION
Staff have previously reported that the 2021 budget had reflected an approximate
$715,759 COVID-19 impact by way of 6 months of reduced revenues (reduced
recreational admission fees, fewer memberships, reduced attendance at seasonal
programs, fewer transit riders, etc.) or increased expenditures (masks, cleaning
Page 160 of 342
FIN 22-25
Page 2 of 3
supplies and contractor costs, etc.), as shown in the
adjacent table. The majority of the impact was
identified as reduced revenues in Recreation,
Culture and Parks Dept. During 2022 budget
deliberations, staff noted that the revenues and
expenses impacted by COVID-19 in 2021 were
anticipated to be similarly impacted for 6 months in
2022, given the then continuation of COVID-19
measures.
Looking to the Province as an example, to measure
the impact of COVID-19 on transit ridership
revenues, the Ministry of Transportation (MTO)
calculated the difference in actual revenues received
in 2021 against the revenues budgeted for in 2020,
as that budget would have been developed in 2019
and represents pre-COVID activity levels. Similarly,
since COVID-19 measures first took effect late
March 2020, the Town’s third quarter actuals of 2019 can be compared with the third
quarter results of 2020, 2021 and 2022 to assess differences in activity levels.
Appendix A includes Q3 actuals for 2019, 2020, 2021 and 2022 for the Recreation,
Culture & Parks (RCP) Dept. As noted in prior reports, the impact was felt mostly in
user fees. Using 2019 as the base year (all years Jan 1 to Sep 30th):
2020 actuals were down $578K, with COVID impacts from April onwards;
2021 actuals were down $608K, with a full year of COVID impacts;
2022 actuals down $191K, with Jan in lockdown, and modified Steps coming out
of lockdown Feb onwards.
Other expenditures in terms of supplies, masks, etc. tracked specific to COVID-19,
show Q3 2021 costs of $35,657 vs. Q3 2022 costs of $5,706.
FINANCIAL IMPACT/FUNDING SOURCE
Most of the Provincial funding received over the last two years, including $51K net for
the vaccine clinic (’21-’22), $461.7K (’20) and $92K (’21) Safe Restart funding, $295K
Recovery funding (’21), and Safe Restart Transit funding of $8K (‘21), have offset some
of the impacts of reduced revenues & increased expenditures. Barring any further
COVID-19 measures being re-instituted that would impact user fee activity, the trend of
increased revenues from user fees should continue.
6 month
460 Rec - Programs (535,800)$
465 Rec - Bildg Maint (139,000)$
475 Museum (3,200)$
475 PPE (92.40)$
Complex PPE (1,170)$
Facilities PPE (24,000)$
Cemetery PPE (446)$
(703,263)$
Roads PPE (854)$
Fleet PPE (576)$
Water PPE (309)$
Hydro PPE -$
CSC PPE (395)$
Corp PPE (461)$
Fire PPE (802)$
(3,396)$
480 Transit (9,100)
(715,759)$
Covid Impact of…
Page 161 of 342
FIN 22-25
Page 3 of 3
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
1. Appendix A – RCP 2019 to 2022 Q3 Actuals Comparison
Page 162 of 342
2019 2020 2021 2022 2019 vs 2022
Actuals Actuals Actuals YTD Actuals Q3 Diff
Revenues
Grants 63,225 127,505 69,627 38,425
User Charges
3300 Misc Rev 40,418 20,866 22,621 30,690
3305 Admissions 64,500 15,254 57,085 96,542
3310 Fares 38,309 33,445 33,325
3315 Memberships 129,318 58,195 11,881 80,663
3320 Seasonal Rev 69,214 42,730 11,307
3321 Niche Sales Rev 35,688 29,495 66,780 37,485
3322 Plot Sales Rev 12,086 6,300 11,715 15,720
3323 Services Rev 42,960 37,019 41,247 51,545
3324 Foundation Rev 5,314 10,337 12,854 6,482
3325 Sports Fields Fees 27,005 4,127 12,827 27,489
3330 Youth Program Fees 181,366 58,951 43,826 121,102
3335 Adult Program Fees 45,886 18,422 8,842 12,593
3340 Summer Programs 74,550 (538)58,424 77,095
3350 Minor Hockey 107,334 63,526 6,138
3355 Figure Skating 49,847 21,052 9,903
3360 Programs 38,464 11,968 57,008 147,292
3375 F.A.R.E. Subsidy 6,240 20,984 21,475 2,360
3500 Rent Rev 171,277 141,638 99,226 214,329
3505 Merch Rev 661 158 146 1,951
3510 Concession Sales 29,942 3,955 15,157 27,837
3515 Vending Machines 5,540 1,139 791
3710 Prepaid on Account 729 (39)(16)
Total User Charges 1,176,648 598,984 568,446 985,291 -191,357
Other Revenue 54,419 46,174 30,638 31,642
Specified Revenue 12,684 5,560 13,214 13,371
Contribution from Reserves 16,300 24,785 30,300
Total Revenues 1,323,276 803,008 712,225 1,068,729
Expenditures
Labour 2,211,153 2,097,391 2,127,897 2,408,069
Purchases 905,266 739,673 870,262 836,670
Contracted Services 427,572 411,472 314,203 408,085
Contribution to Reserves 31,088 22,085 34,393 35,169
Interfunctional Adjustments 253,730 312,975 327,591 348,934
Debt Principal & Interest 402,934 401,077 390,311 390,712
Total Expenditures 4,231,743 3,984,673 4,064,657 4,427,639
Total Net Levy (2,908,467)(3,181,665)(3,352,432)(3,358,910)
Page 163 of 342
Page 1 of 7
Subject: 2022 Third Quarter Building, Planning & By-Law Services Results
Report Number: OPD 22-45
Department: Operations and Development Department
Submitted by: Geno Vanhaelewyn, Chief Building Official
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT report OPD 22-45 - 2022 Third Quarter Building, Planning & By-Law Services
Results, be received as information.
BACKGROUND
This report contains information on activity volumes, trends over time, financials and
updates on major initiatives. The statistics provided are inclusive from January 1, 2022
to September 30, 2022.
DISCUSSION
BUILDING SERVICES
Construction activity in the Town of Tillsonburg remains strong, however, a reduction in
activity was experienced compared to the record setting 2021. The major shortfall in the
decrease in activity was recorded in the residential sector, particularly single detached
dwellings. These statistics are noted in the tables that follow.
2022 – Building Permit Activity Overview - Q3 ending (Jan 1/22 – Sept 30/22)
Total Permits Issued 415
Total Construction Value $84,743,690
Total Permit Revenue $789,887
Page 164 of 342
OPD 22-45 – 2022 Third Quarter Building, Planning & By-Law Services Results
Page 2 of 7
Value of Construction by Sector (Jan 1/22 – Sept 30/22)
Value of Construction Comparisons (Jan 1/22 – Sept 30/22)
TYPE 2017 2018 2019 2020 2021 2022
Residential
(Value) 17,016,615 28,232,022 37,280,328 38,343,997 92,343,383 68,698,650
Commercial
(Value) 1,271,159 6,346,180 1,735,984 2,022,905 1,255,230 921,540
Industrial
(Value) 488,804 1,428,002 357,747 3,781,580 3,980,059 14,289,500
Institutional
(Value) 546,900 2,393,665 3,740,840 90,718 590,000 834,000
TOTAL 19,323,478 38,399,869 43,114,899 44,239,200 98,168,672 84,743,690
Residential
81%
Commercial
1%
Industrial
17%Institutional
1%
Page 165 of 342
OPD 22-45 – 2022 Third Quarter Building, Planning & By-Law Services Results
Page 3 of 7
Number of Permits Issued (Jan 1/22 – Sept 30/22)
TYPE 2017 2018 2019 2020 2021 2022
Single Detached
Dwellings 64 65 57 82 156 63
Townhouse
Dwellings - - - - 145 94
Total Dwelling
Units 70 170 225 125 305 166
Total All Permits 351 348 362 368 515 415
Residential Development (Jan 1/22 – Sept 30/22)
DEVELOPER NUMBER OF SINGLE
DETACHED DWELLINGS
Hayhoe Homes 30
Wagler Homes 7
Everest Estate Homes 4
Trevalli Homes Ltd 7
ProMar Homes Inc 3
Gentrac Homes 0
Dalm Construction 2
Oxnard Developments 0
Wolf Homes Inc 3
Misc. 2
Private 5
Inspection Activity Comparisons (Jan 1/22 – Sept 30/22)
Output Measures/Activity 2019 2020 2021 2022
Building Inspections Completed 1641 1782 2844 1760
Page 166 of 342
OPD 22-45 – 2022 Third Quarter Building, Planning & By-Law Services Results
Page 4 of 7
Major Construction/Development Projects:
301 Rokeby – Armtec – new industrial (3 buildings)
3 Rouse – Future Transfer - industrial (addition & new building)
131 Rolph – Food Bank – alterations
98 King – 5 storey/49 unit apartment building
51 Broadway – change of use - residential apartments
31 Victoria – Tillsonburg Non-Profit Housing – alteration/addition – 18 unit
apartment building
61 Townline – Cedarcrest Wood Products – industrial addition
19 Van St – Sewage Treatment Plant upgrades
1417 Bell Mill Side Road – THK - warehouse addition
2 Clearview – storage facility buildings (2)
Lot 2 VanNorman Innovation Park – new industrial
Northcrest Estates Subdivision PH 1 - Hayhoe Homes
Northcrest Estates Subdivision - PH 2 - Hayhoe Homes
101 North St E – 59 unit townhouse development – Hayhoe Rentals
Potters Gate Phase 3 – 53 singles & 26 towns – Oxnard Developments
361 Quarter Town Line – 360 West Development – towns & stacked condos
Building Financial Impact
Financial records indicate that the Building sector has a surplus of $244,934 at the end
of Q3. The increase in activity reported in Q1 & Q2 is a direct result of the increase in
revenue found in the financial records. The forecast for year end is to be on budget.
PLANNING SERVICES
2022 Planning activity has continued to remain very active particularly with continued
increase in activity in minor variance, zoning and site plan applications/approvals.
Planning Activity (Jan 1/22 – Sept 30/22)
Output Measures/Activity 2017 2018 2019 2020 2021 2022
Minor Variance Applications 6 13 7 6 14 12
Zone Change Applications 8 4 7 8 8 14
Site Plan Formal Consultations 3 0 2 1 2 5
Site Plan Approvals 2 5 6 4 3 7
Site Plan Applications (in progress) 3 9 4 2 7 5
Page 167 of 342
OPD 22-45 – 2022 Third Quarter Building, Planning & By-Law Services Results
Page 5 of 7
Subdivision Agreements 2 0 2 3 2 1
Pre-Servicing Agreements 0 3 1 2 2 2
Official Plan Amendments 1 0 1 2 3 3
Site Plan Applications (in progress)
133 North Street East
1444 Bell Mill Side Road
Lot 1 VIP
3 Rouse Street
45 Hardy Avenue
BY-LAW SERVICES
Records indicate that by-law and property standard enforcement activities and
occurrences are consistent with previous years. Parking tickets issued recorded an
increase and is comparable to pre-COVID-19 statistics. These activities are noted in the
table below.
By-Law Activity (Jan 1/22 – Sept 30/22)
Output Measures– Quantity 2018 2019 2020 2021 2022
Parking Tickets Issued 503 466 209 247 473
Animal Tags
Issued
Cats 970 1301 879 848 -
Dogs 2501 2193 1929 1962 1869
Enforcement –
Complaints and
Occurrences
Parking,
Noise,
Garbage,
Taxi
119 - 211 180 170
Property
Stds,
Zoning,
Clean Yard,
Sign, Fence,
etc.
244 - 177 213 214
Animal
Control 205 - 200 182 141
Page 168 of 342
OPD 22-45 – 2022 Third Quarter Building, Planning & By-Law Services Results
Page 6 of 7
By-Law Financial Impact
Financial records indicate that the By-Law sector has a surplus of $9,404 at the end of
Q3. The forecast for year end is to be on budget. A copy of the financial summary has
been attached to this report.
DEPARTMENTAL TASKS/BUSINESS OBJECTIVES
2022 Business Plan Objectives
Objective Target Project Status
Review and implement CloudPermit customer payment
integration Q2 Q4 In Progress
Complete Amanda/CloudPermit Integration Q1 Q4 In Progress
Inspector Training/Consistency & Policy Review Program Q4 Completed
Communicate Building Code Amendments Q4 Completed
2022 Building Code Amendments –
Notify/educate designers, contractor and general public Q1 Complete
By-Law Reviews – Building By-Law (in progress),
Garbage/Dumping By-Law (in progress), Pool Enclosure
By-law (completed)
Q4 In Progress
Central Area Design Study – Façade Improvement
Program Q4 In Progress
Implement Planning Application Web Portal & Digital
Service Delivery
Q4
In Progress
Review Planning Process & Procedures Q3 Complete
Review Innovative Options related to MMAH More Homes,
More Choice: Ontario’s Housing Supply Action Plan -
secondary dwelling units, tiny homes, etc.
Q2
Q3
Q4
In Progress
CONSULTATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
See attached financials.
Page 169 of 342
OPD 22-45 – 2022 Third Quarter Building, Planning & By-Law Services Results
Page 7 of 7
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal - The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction - Develop a communications strategy to increase awareness of
Council decisions and municipal programs, projects and services.
Priority Projects – N/A
ATTACHMENTS
- 2022 Q3 Budget vs Actuals – Building
- 2022 Q3 Budget vs Actuals - Protection
Page 170 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 721,121 835,461 114,340 (16%)1
Total Revenues 721,121 835,461 114,340
Expenditures
Labour 489,278 440,556 48,722 (10%)2
Purchases 52,268 49,737 2,531 (5%)
Contracted Services 62,379 37,036 25,343 (41%)3
Contribution to Reserves
Interfunctional Adjustments 79,875 79,875 0%
Total Expenditures 683,800 607,204 76,596
Total Net Levy 37,321 228,257 190,936 (5%)0
Notes
1 Permit Revenue over
2 FT labour under $35,500 - vacancy
3 Subcontractor Exp under 26,900
Any surplus at year end will be contributed into the Building Department Obligatory Reserve
Page 171 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 55,803 58,430 2,627 (5%)
Total Revenues 55,803 58,430 2,627
Expenditures
Labour 186,291 186,211 80 (0%)
Purchases 25,785 16,832 8,953 (35%)1
Contracted Services 9,686 11,942 (2,256) (23%)
Interfunctional Adjustments 24,975 24,975 0%
Total Expenditures 246,737 239,960 6,777
Total Net Levy (190,934)(181,530)9,404
Notes
1 Supplies Expense under $4,900; Training Exp under $2,800
Page 172 of 342
Table 1: 2022 Operating Business Plan
Subject: 2022 Third Quarter Operations and Development Services
Report Number: OPD 22-47
Department: Operations and Development Department
Submitted by: Shayne Reitsma, Interim Director of Operations and Development
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT report OPD 22-47 2022 Third Quarter Operations and Development Services
be received as information.
BACKGROUND
To provide Council with the January 1, 2022 to September 30, 2022 Department year
to date operational and financial results for the Operations and Development
Department.
DISCUSSION
2022 Business Objectives and Capital Projects:
Objective Target Date Q3 Project
Status
Renegotiations of Westtown Line Boundary Road
Agreement Q4 In progress
Renegotiations of Water Distribution and Wastewater
Collection Agreement with Oxford County Q3 Cancelled
Airport Website redesign Q3 In progress
Renegotiations of the Traffic Signal/Streetligths
maintenance Agreement Q3 In progress
Investigate Private Woodlot East of Runway 08-26
Removal Options Q4 In progress
Finalize Engineering Design Criteria & Standard
Drawings Q3 Completed
Page 1 of 5
Page 173 of 342
OPD 22-47 2022 Third Quarter Operations and Development Services
Asset Management Plan Update – Core Assets Q2 Completed
Lincoln Street Reconstruction Detailed Design Q4 In progress
Townline Road Reconstruction Detailed Design Q4 In progress
Goshen Street Reconstruction Detailed Design Q4 In progress
Table 2: 2022 Capital Business Plan
Objective Target
Date
Q2 Project Status
Kinsmen Bridge Upgrade Design
Q4 In Progress – Awarded to
Planmac
Facilities Asset Management
Q3 Completed
2022 Asphalt Resurfacing Program Q3 Completed
Woodcock Drive and Pheasant Crt – Design
Q3 In progress – Awarded to GM
Blueplan
2022 Sidewalk Inspection Program
Q4 Completed
Cranberry Rd - Design
Q3 In Progress – Project Awarded to
CJDL Engineering
Beech Blvd and Stoney Creek - Retaining
Walls Reconstruction Q3 Q3
2023
In progress – Project will be
retendered by December 2022
Stoney Creek Sanitary Sewer Retaining
Walls - Design
Q4 In progress – Awarded to Matrix
Solutions
Lindsay St Reconstruction
Q3 Completed
Frances St Reconstruction
Q3 Completed
3D Lidar – Manhole Condition Assessment
Q4 Completed
Stoney Creek Sanitary Trunk Main Repair Q4 Completed
2020 CFWD - Young Street Storm Outlet
Class Environmental Assessment (Design)
Q4 Completed
Page 2 of 5
Page 174 of 342
OPD 22-47 2022 Third Quarter Operations and Development Services
Light Duty Vehicles
2021 CFWD - Water unit #28 – Replace
pickup truck
Q3 2021
Q3 Completed
2021 CFWD - Fire unit #37 – Replace
pickup truck Q4 2021
Q1 2023 In progress
2021 CFWD – Fire unit #38 – Replace SUV Q3 2021
Q1 2023 In progress
2021 CFWD - Hydro unit #65 – Replace
pickup truck
Q3 2021
Q3
Completed
2021 CFWD - New Parks/Facilities unit -
mini cargo van
Q3 2021
Q3
Awarded / Delivery expected
August 2022
Heavy Duty Vehicles
Roads unit #80 – Replace loader Q4 In Progress
Roads unit #63 – Replace snowplow/sander Q2 2024 In Progress
Off Road Equipment
Roads unit #203 – Replace zero turn mower Q4 Awarded / Delivery expected
December 2022
Roads unit #98 - Replace trackless flail
mower Q3 Completed
Roads unit #135 - Replace trackless boom
flail Q3 Completed
New sidewalk plow for Roads Q3 Completed
Key indicators measure growth in terms of infrastructure i.e. Roads, Sewers, Watermain,
Sidewalk, etc. and the associated maintenance level of service. The Towns ability to
mitigate the associated incremental costs to maintain the additional infrastructures
demonstrates the efficiencies of continuous internal improvement.
Table 3: Key Indicators
Key Indicators 2021 2020 2019 2018 2017 2016 2015 2014
Roads (Lane km) 242.3 238.3 235.4 234.1 233.6 229.4 226.8 226.1
Sidewalks (km) 117.1 107.6 98.6 97.4 96.6 94.2 91.6 89.5
Page 3 of 5
Page 175 of 342
OPD 22-47 2022 Third Quarter Operations and Development Services
GOALS FOR NEXT QUARTER
Continue renegotiation of Westtown Line Boundary road agreement
Complete redesign of the Airport website
CONSULTATION
The following staff/resources have been consulted for this report:
Senior Analyst/Deputy Treasurer
Manager of Public Works
Manager of Engineering
FINANCIAL IMPACT/FUNDING SOURCE
The consolidated 2022 Q3 Operations Services overall variance is summarized in Table 4.
Table 4: Second Quarter Budget vs. Actual Variance Summary
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Page 4 of 5
Department Surplus / (Deficit)
Operations Administration 6,672
Engineering Services 106,939
Public Works 184,633
Municipal Parking 15,786
Airport Operations (20,543)
Waste Management 55,027
Fleet Services 141,472
Transit Services (In-Town) 69,450
Total Variance $559,436 Surplus
Page 176 of 342
OPD 22-47 2022 Third Quarter Operations and Development Services
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Develop a communications strategy to increase awareness of
Council decisions and municipal programs, projects and services.
Priority Project – N/A
ATTACHMENTS:
Appendix A – Operating Summaries
Page 5 of 5
Page 177 of 342
OPD 22-47 2022 Third Quarter Operations and Development Services
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Total Revenues
Expenditures
Labour 202,077 198,862 3,215 (2%)
Purchases 9,219 5,766 3,453 (37%)
Interfunctional Adjustments (18,374) (18,378) 4 (0%)
Total Expenditures 192,922 186,250 6,672
Total Net Levy (192,922)(186,250)6,672
Page 178 of 342
OPD 22-47 2022 Third Quarter Operations and Development Services
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 50,000 49,862 (138)(0%)
User Charges 10,167 39,339 29,172 (287%)1
Total Revenues 60,167 89,201 29,034
Expenditures
Labour 469,286 428,352 40,934 (9%)2
Purchases 60,250 60,770 (520) (1%)
Contracted Services 37,499 37,499 (100%)3
Interfunctional Adjustments (159,452) (159,444) (8) (0%)
Total Expenditures 407,583 329,678 77,905
Total Net Levy (347,416)(240,477)106,939
Notes
1 Additional Site Plan & Sub Division Reviews -$24,700
2 FT labour under $39,200 - Vacancies; FT OT under $1,800
4 GIS services from the County under
Page 179 of 342
OPD 22-47 2022 Third Quarter Operations and Development Services
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants
User Charges 1,500 1,500
Contribution from Reserves
Total Revenues 1,500 1,500
Expenditures
Labour 847,108 835,536 11,572 (1%)1
Purchases 505,368 369,794 135,574 (27%)2
Contracted Services 169,145 132,975 36,170 (21%)3
Interfunctional Adjustments 380,916 380,952 (36) (0%)
Debt Principal & Interest 317,313 317,460 (147) (0%)
Total Expenditures 2,219,850 2,036,717 183,133
Total Net Levy (2,219,850)(2,035,217)184,633
Notes
1 FT Overtime over $48,100 -Winter Maintenance; FT regular under $59,900 - allocation of staff time & Vacancies
2 Supply Expense under $67,800; HLW under $46,800; Insurance Exp under $19,300; Training Exp under $4,600
3 Net Subcontractor Expenses under $36,200
Page 180 of 342
OPD 22-47 2022 Third Quarter Operations and Development Services
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Levy, PILS 146,206 147,222 1,016 (1%)
Total Revenues 146,206 147,222 1,016
Expenditures
Labour 25,805 8,664 17,141 (66%)1
Purchases 12,500 17,860 (5,360) (43%)2
Contracted Services 26,127 23,115 3,012 (12%)
Contribution to Reserves -
Interfunctional Adjustments 34,574 34,578 (4) (0%)
Debt Principal & Interest 6,427 6,446 (19) (0%)
Total Expenditures 105,433 90,663 14,770
Total Net Levy 40,773 56,559 15,786
Notes
2 Supplies Exp over $3,900
1 Allocation of staff time
Any surplus at year end will be contributed into the Downtown Parking Lot Reserve
Page 181 of 342
OPD 22-47 2022 Third Quarter Operations and Development Services
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants
User Charges 316,922 452,783 135,861 (43%)1
Other Revenue 50 50
Total Revenues 316,922 452,833 135,911
Expenditures
Labour (645)645
Purchases 199,822 353,063 (153,241) (77%)2
Contracted Services 116,425 120,323 (3,898) (3%)
Interfunctional Adjustments 10,277 10,269 8 (0%)
Debt Principal & Interest 2,699 2,667 32 (1%)
Total Expenditures 329,223 485,677 (156,454)
Total Net Levy (12,301)(32,844)(20,543)(2%)
Notes
2 Fuel purchases over $111,700; External Tax Payment over $,43,500 - timing issue
1 Fuel sales over $141,150
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OPD 22-47 2022 Third Quarter Operations and Development Services
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 46,300 46,301 1 (0%)
User Charges 101,806 59,902 (41,904)(41%)1
Contribution from Reserves
Total Revenues 148,106 106,203 (41,903)
Expenditures
Labour 38,413 54,917 (16,504) (43%)2
Purchases 127,078 25,145 101,933 (80%)3
Contracted Services 80,293 68,804 11,489 (14%)4
Interfunctional Adjustments 100,803 100,791 12 (0%)
Total Expenditures 346,587 249,657 96,930
Total Net Levy (198,481)(143,454)55,027
Notes
2 Net labour over - FT OT over $10,300
1 Scrap Metal revenue over $15,700; Bag Tag sales under $57,700
3 Bag Tag Expense under $53,100; Special Project Exp under $50,000 -
Waste Management Review Study
4 Large Item Bins - Transfer Station
Page 183 of 342
OPD 22-47 2022 Third Quarter Operations and Development Services
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 1,164,287 1,172,880 8,593 (1%)
Total Revenues 1,164,287 1,172,880 8,593
Expenditures
Labour 256,601 215,542 41,059 (16%)1
Purchases 478,469 389,439 89,030 (19%)2
Contracted Services 7,070 3,294 3,776 (53%)
Contribution to Reserves
Interfunctional Adjustments 7,124 7,128 (4) (0%)
Debt Principal & Interest 254,153 255,135 (982) (0%)
Total Expenditures 1,003,417 870,538 132,879
Total Net Levy 160,870 302,342 141,472 (1%)
Notes
1 FT Labour - Vacant position
1 Equipment Rental Expense under $16,300; Fuel & Oil Expense over $16,900; Equipment Supplies & Repairs Expense
under $61,900; Licence Exp under $7,900; Insurance under $6,200
Page 184 of 342
OPD 22-47 2022 Third Quarter Operations and Development Services
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 402,400 401,760 (640)(0%)
User Charges 27,149 26,333 (816)(3%)
Total Revenues 429,549 428,093 (1,456)
Expenditures
Labour 60,941 59,259 1,682 (3%)
Purchases 20,122 13,283 6,839 (34%)1
Contracted Services 451,350 388,961 62,389 (14%)2
Interfunctional Adjustments 6,674 6,678 (4) (0%)
Total Expenditures 539,087 468,181 70,906
Total Net Levy (109,538)(40,088)69,450 (1%)
Notes
1 Special Project Exp under $9,000 - Transit Consultant; COVID Exp over $4,500
2 Subcontractor Exp under $66,400 - timing of invoices
Page 185 of 342
Page 1 of 4
SUBJECT: 2022 Third Quarter Corporate Services Department Report
Number: CS 22-34
Department: Corporate Services Department
Submitted by: Kyle Pratt, Chief Administrative Officer
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT Council receives report CS 22-34 2022 Third Quarter Corporate Services
Department results as information.
BACKGROUND
To provide Council with the actual January 1, 2022 to September 30, 2022 Corporate
Services Department financial results.
DISCUSSION
Summary of Operational Results
Objective Owner Target
Date
Status
Investigate Options
for a Volunteer
Recognition Program
Manager of HR Q4 Finalizing plans for a
recognition breakfast
for the end of the term
Council Orientation Program Director of CS Q4 To be presented on
November 21 and
22 and additional
day to the incoming
Council
Page 186 of 342
CS 22-34, Q3 Corporate Services Results
Page 2 of 4
Youth Engagement Program Clerk Q4 Youth
Engagement
Committee to be
proposed for
establishment by
the incoming
Council
Review of Council
Committees
Clerk Q4 Review has been
completed. Report
for proposal of
establishment of
the Council
Committees to be
brought to the
incoming Council.
Municipal Election Clerk Q3 Completed
Navigation improvements on
the website
Communications
Officer
Q3 Completed
Mobile application for
reporting and service
requests
Communications
Officer
Q3 Completed
Implement IT Plan Director of CS 2023 No monies
budgeted for any
recommendations
Computer Replacements IT Full year Ongoing
Cell Phone Replacements IT As needed Ongoing
Physician Recruitment CAO Ongoing - Two
new doctors
recruited to Town
in 2022. One a
General Surgeon
at TDMH and the
other being a
Family Physician
replacement.
Town Hall Project CAO Ongoing - Report
to come to Council
on Nov 21
regarding
environmental
assessment
results on
“greyfield” site.
Page 187 of 342
CS 22-34, Q3 Corporate Services Results
Page 3 of 4
Attainable and Affordable
Housing
CAO Ongoing –
Provided
comments to the
Oxford County
Master Housing
Plan; Working with
Oxford County to
identify housing
sites; staff meet
with “small housing
developer” to
discuss concept;
Secured Habitat
Humanity site with
Hayhoe Homes;
Working with
United Way on
transitional
housing
Boundary Adjustment CAO Ongoing –
Tendered and
closed RFP for
Professional
Consultant to
assist with Review
of Population,
Household and
Employment
Forecasts.
Carry out Strategic Initiatives CAO Ongoing
CONSULTATION
Acting Clerk, Director of Finance, Executive Assistant
FINANCIAL IMPACT/FUNDING SOURCE
Details on major variances can be found in the attached Q3 results appendices.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
Page 188 of 342
CS 22-34, Q3 Corporate Services Results
Page 4 of 4
☐ Community growth
☐ Connectivity and transportation
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal - The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Projects – N/A
ATTACHMENTS
1. Appendix A - 2022 Q3 Corporate Services, Council and Customer Service
Centre Operating Results
Page 189 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 63,000 62,775 (225)(0%)
Contribution from Reserves
Total Revenues 63,000 62,775 (225)
Expenditures
Labour 150,051 153,251 (3,200) (2%)
Purchases 122,824 111,859 10,965 (9%)1
Contracted Services 25,933 25,032 901 (3%)
Contribution to Reserves -
Interfunctional Adjustments 26,176 27,194 (1,018) (4%)
Total Expenditures 324,984 317,336 7,648
Total Net Levy (261,984)(254,561)7,423
Notes
1 Election Supplies Exp under $4,000; Election Advertising Exp under $4,000;
Page 190 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 19,003 22,292 3,289 (17%)
Total Revenues 19,003 22,292 3,289
Expenditures
Labour 820,530 781,964 38,566 (5%)1
Purchases 409,618 330,098 79,520 (19%)2
Contracted Services 422,369 426,863 (4,494) (1%)
Interfunctional Adjustments (400,047) (399,900) (147) (0%)
Debt Principal & Interest 11,969 11,970 (1) (0%)
Total Expenditures 1,264,439 1,150,995 113,444
Total Net Levy (1,245,436)(1,128,703)116,733
Notes
1 FT Labour - Vacancy in Human Resources department and Clerks department
2 Supplies Exp under $24,400 - COVID under $17,600; Insurance Expense under $6,200; Rent Exp under $16,900; HLW under $4,950
Page 191 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 226,301 239,164 12,863 (6%)1
Other Revenue
Total Revenues 226,301 239,164 12,863
Expenditures
Labour 213,264 220,755 (7,491) (4%)
Purchases 74,108 52,634 21,474 (29%)2
Contracted Services 25,900 23,928 1,972 (8%)
Interfunctional Adjustments (186,075) (186,084) 9 (0%)
Debt Principal & Interest 3,500 3,507 (7) (0%)
Total Expenditures 130,697 114,740 15,957
Total Net Levy 95,604 124,424 28,820
Notes
1 Licence Fees over $9,600
1 Supplies Exp under $10,000; HLW under $7,500
Page 192 of 342
Page 1 of 2
Subject: Recreation, Culture & Parks – Q3 Results
Report Number: RCP 22-23
Department: Recreation, Culture & Parks Department
Submitted by: Julie Columbus, Director of Recreation, Culture and Parks
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
That Report RCP 22-23 Recreation, Culture & Parks – Q3 Results, be received as
information.
BACKGROUND
This report provides Council with the third quarter financial results for the Recreation,
Culture & Parks Department from July 1, 2022 to September 30, 2022. This includes
activities within each of the various departmental areas including; Cemetery, Parks,
Recreation Programs, Museum, Community Events, Building Maintenance and Elliott
Fairbairn Centre.
DISCUSSION
Overall, the RCP Operating Budget is in good standing. The third quarter results indicate
that the department is operating in fiscally responsible manner and under budget. Staff
continue to work throughout 2022 within the budget framework to avoid any financial
shortfalls. The attached breakdown highlights the RCP operating financials year-to-date.
Significant differences to note:
-overall RCP labour Year-to-Date expense is down $138,850
-Recreation Program revenue has exceeded Year-to-Date amount by $192,000
CONSULTATION
This report has been prepared in consultation with the Recreation, Culture & Parks
Department.
FINANCIAL IMPACT/FUNDING SOURCE
Per the attached Q3 financials.
Page 193 of 342
RCP 22-23
Page 2 of 2
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENT
RCP Q3 results by Section
Page 194 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 111,150 122,563 11,413 (10%)1
Other Revenue 13,874 12,071 (1,803)(13%)
Total Revenues 125,024 134,634 9,610
Expenditures
Labour 121,858 103,033 18,825 (15%)2
Purchases 52,147 41,089 11,058 (21%)3
Contracted Services 16,007 10,787 5,220 (33%)4
Contribution to Reserves -
Interfunctional Adjustments 69,826 69,844 (18) (0%)
Debt Principal & Interest 1,100 1,099 1 (0%)
Total Expenditures 260,938 225,852 35,086
Total Net Levy (135,914)(91,218)44,696
Notes
2 Net labour under $18,800 - PT Regular under $20,500
3 Supplies Expense under $1,400; Fuel & Oil under $2,500; HLW under $2,700
1 Plot Sales over $6,400; Services Revenue over $6,500
Page 195 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 1,000 1,000
User Charges 20,300 12,425 (7,875)(39%)1
Other Revenue 1,600 1,511 (89)(6%)
Total Revenues 21,900 14,936 (6,964)
Expenditures
Labour 214,494 222,797 (8,303) (4%)2
Purchases 103,990 71,233 32,757 (32%)3
Contracted Services 192,874 152,663 40,211 (21%)4
Contribution to Reserves 16,300 12,425 3,875 (24%)
Interfunctional Adjustments 72,450 72,450 - 0%
Debt Principal & Interest 56,589 56,556 33 (0%)
Total Expenditures 656,697 588,124 68,573
Total Net Levy (634,797)(573,188)61,609
Notes
1 Miscellaneous Revenue
2 FT labour over $9,100
3 HLW under $14,300; Supplies Exp under $11,900; Building Repairs & Maintenance under $3,500
4 Subcontractor Expense under - Trees $8,100, Playgrounds $14,700 and Sports Fields $16,200
Page 196 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 3,200 3,360 160
User Charges 4,312 4,312
Other Revenue 7,392 7,392 1
Contribution from Reserves
Total Revenues -3,200 15,064 11,864
Expenditures
Labour 4,701 39 4,662 (99%)
Purchases 79,882 77,175 2,707 (3%)
Total Expenditures 84,583 77,214 7,369
Total Net Levy (81,383)(62,150)19,233
Notes
1 Tillsonburg 150 donation
Page 197 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants 32,026 34,065 2,039 (6%)
User Charges 552,394 744,694 192,300 (35%)1
Other Revenue 5,100 4,302 (798)(16%)
Total Revenues 589,520 783,061 193,541
Expenditures
Labour 1,188,869 1,139,583 49,286 (4%)2
Purchases 222,084 145,235 76,849 (35%)3
Interfunctional Adjustments 105,823 105,831 (8) (0%)
Total Expenditures 1,516,776 1,390,649 126,127
Total Net Levy (927,256)(607,588)319,668
Notes
3 Net Supplies Exp under $33,900; Advertising Exp under $18,400; Insurance under $8,500
1 Admissions Revenue over $45,600; Membership Revenue over $32,900; Youth Program Revenue over $58,200; Summer Programs Revenue
under $9,000; Programs Revenue over $28,900; Rent Revenue over $28,100
2 FT labour under $78,700 -Vacancies; PT labour over $23,900
Page 198 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 2,124 2,488 364 (17%)
Specified Revenue 13,371 13,371
Total Revenues 2,124 15,859 13,735 (6%)0
Expenditures
Labour 805,503 750,891 54,612 (7%)1
Purchases 521,900 445,160 76,740 (15%)2
Contracted Services 309,577 227,740 81,837 (26%)3
Contribution to Reserves 13,371 (13,371)
Interfunctional Adjustments 82,274 82,278 (4) (0%)
Debt Principal & Interest 299,196 299,137 59 (0%)
Total Expenditures 2,018,450 1,818,577 199,873
Total Net Levy (2,016,326)(1,802,718)213,608
Notes
1 Net labour under $54,600 - FT under $10,400 -vacancies; PT under $51,300 - vacancies; FT OT over $6,400
2 HLW under $50,500; Supplies Exp under $ 12,400; Equipment Supplies & Repairs under $11,000
3 Subcontractor Exp under $59,600; Equipment Maint. Contract Expense under $22,200 - timing
Page 199 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges 89,024 88,772 (252)(0%)
Total Revenues 89,024 88,772 (252)
Expenditures
Purchases 3,075 1,110 1,965 (64%)
Contracted Services 10,844 10,077 767 (7%)
Contribution to Reserves 9,377 9,373 4 (0%)
Debt Principal & Interest 33,475 33,920 (445) (1%)
Total Expenditures 56,771 54,480 2,291
Total Net Levy 32,253 34,292 2,039
Page 200 of 342
2022 2022 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants
User Charges 4,745 10,030 5,285 (111%)4
Other Revenue 3,910 6,366 2,456 (63%)
Contribution from Reserves
Total Revenues 8,655 16,396 7,741 (1%)
Expenditures
Labour 211,881 191,726 20,155 (10%)1
Purchases 75,784 55,668 20,116 (27%)2
Contracted Services 15,750 6,818 8,932 (57%)3
Interfunctional Adjustments 18,523 18,531 (8) (0%)
Total Expenditures 321,938 272,743 49,195
Total Net Levy (313,283)(256,347)56,936
Notes
2 Advertising Expense under $4,500; Special Events under $4,500; Supplies Exp under $3,200; HLW under $2,800
3 Subcontractor Expense under $9,300 - cleaning costs
4 Merchandise Revenue over $1,700; Program revenue over $1,400
1 Net labour under $20,200 - FT under $3,900 & PT under $17,300
Page 201 of 342
Page 1 of 2
Subject: Business Improvement Area By-Law Amendment
Report Number: CS 22-24
Department: Corporate Services Department
Submitted by: Donna Wilson, Acting Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT Council receive report CS 22-25, Business Improvement Area By-Law
Amendment;
AND THAT Council receive the request from the BIA to amend By-Law 2013 to add a
clause to the eligibility criteria;
AND THAT a by-law be brought forward for Council’s consideration to amend by-law
2013 being a by-law to designate a certain area as an improvement area and to
establish a Board of Management.
BACKGROUND
Staff have received a copy of a motion passed by the Tillsonburg Business
Improvement Area Board of Management (BIA) from their October 26, 2022 meeting,
requesting that an amendment be made to by-law 2013. The request is to add a clause
to the eligibility criteria allowing an individual appointed by a Corporation that is the
owner or tenant of commercial or industrial property within the BIA to be eligible to hold
office on the BIA Board of Management. This will ensure that all stakeholders in the
BIA who contribute through the BIA levy have a voice on the Board.
At the February 28th, 2022 Town of Tillsonburg Council Meeting, Council appointed
additional members to the BIA. One of the appointments to the BIA falls within the
requested criteria change and this amendment will ensure continued representation.
Page 202 of 342
CS 22-25
Page 2 of 2
CONSULTATION
Request from BIA Board of Management through Board Resolution
FINANCIAL IMPACT/FUNDING SOURCE
None
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☒ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal - Through the community and regional partnerships Tillsonburg will attract and
retain a diverse range of businesses, creating employment opportunities for residents
and a balanced tax base.
Strategic Direction- Instill an open for business culture across the corporation that
prioritizes economic development and business attraction.
Strategic Priority – N/A
ATTACHMENTS
BIA Board of Management Motion
Page 203 of 342
Page 204 of 342
Page 1 of 7
Subject: 2022 Municipal Election
Report Number: CS 22-26
Department: Corporate Services Department
Submitted by: Donna Wilson, Acting Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT Council receives report CS 22-26, 2022 Municipal Election as information.
BACKGROUND
At the April 26, 2021 Council meeting, Council authorized the Internet/Telephone voting
method and at the May 10, 2021 Council meeting By-Law 2021-50 was passed to
authorize the use of internet and telephone voting for the 2022 Municipal Election. The
Town of Tillsonburg along with the municipalities of East Zorra Tavistock, South-West
Oxford and Township of Zorra secured Intelivote Systems Inc. as the service provider
for the voting method. Tillsonburg, East Zorra Tavistock and South West Oxford all
used Intelivote Systems Inc. for the 2018 Municipal Election as well. This method
provides voters with a more accessible, environmentally-friendly and convenient method
of voting as voting can take place from anywhere in the world.
Human Resource Requirements
One of the key advantages in using Internet and Telephone voting methods was that
there should be significantly fewer human resource requirements. During the 2018
Municipal Election 15 election workers were required for the voting process on Election
Day, and 27 election workers were required for the 2014 and 2010 Municipal Elections
using a paper ballot method. In 2018 a voting poll was set up in the Lions Auditorium as
it was for the past few elections. The thought was individuals were used to attending a
voting place on Election Day to vote so in order to transition to internet voting a number
of technology voting stations were provided. There were a number of electors who
attended the poll that day and all 15 election workers were required.
Page 205 of 342
CS 22-26
Page 2 of 7
For the 2022 Election, the largest advantage was on Election Day itself, only 7 election
workers, including the Returning Officer, were required for the voting process. There
were two voting places/polls set up in accordance with the 2022 Election Policies and
Procedures, 5 election workers at 10 Lisgar Ave. and 2 election workers at 200
Broadway, 2nd Floor.
System Testing
The Election Auditor (Oxford County IT Staff – Jeff Jackson) as well as the Returning
Officer and election staff performed a number of tests daily prior to the advance voting
commencing on October 13, 2022. There were no issues with internet voting as all
tests concluded the system was working as intended. The telephone voting method
proved some challenges mostly due to the number of Councillor Candidates, however,
the method itself proved to be effective as intended. The recommendation from staff for
telephone voting would be to provide additional instructions to voters to clarify how to
successfully get through the voting process – have the voter’s card in front of them,
instructions on where to find the PIN and the voting list of the candidates, and to
reiterate how to properly input the voters birthday. Due to the non-visual nature of
telephone voting, a voter would have to ensure they have the name and coinciding
number available to them in order to complete their vote in a timely manner.
There were a few issues reported by electors which was determined to be human error
and not the system itself. If issues occurred they were able to call back in to continue
their vote or some chose to vote through the internet to complete their vote. We did not
find that this was a major issue but did conclude that this was due to human error and
not the method. The auditor continued to run tests throughout the voting period without
any issues noted. The vote count was confirmed to be at zero prior to the opening of
polls on October 13th and the voting access was confirmed to be closed as it was
supposed to be on October 24th at 8:00 p.m.
On election night the Service Provider, Intelivote Systems Inc. (Intelivote) closed the
polls at 8:00 p.m., allowing for anyone currently in the system to complete their
vote. The Returning Officer also had the opportunity to inform Intelivote to extend the
close of polls if there was a lineup in a voting place at 8:00 p.m. – this was not the case
for Tillsonburg. After voting closed at 8:00 p.m. tests by the Auditor were done to
confirm that voting was closed properly as he attempted to connect to the system to
vote and confirmed the system was closed. An Intelivote representative then checked
the system to determine if any voters were still in the system voting and the Returning
officer emailed and phoned Intelivote to inform them that all voters have completed
voting activity at all locations. Intelivote systems set the status to Final and emailed the
Returning Officer to let Tillsonburg election staff know that the results could be
obtained. The auditor then performed one last test prior to compiling the results to
ensure that voting is closed and verified that the voting system was locked. The auditor
compiled the results and once that was done Intelivote ran the results report for
Page 206 of 342
CS 22-26
Page 3 of 7
verification and backup purposes. The results process was seamless and there were
no concerns from the Auditor or the Returning Officer.
Based on the auditor’s pre-election testing, he found the web/internet voting to be easy
and he did not encounter any problems with that method. While there were also no
Auditor-based problems with telephone voting, his comments did indicate that the
phone voting was a bit challenging when it came to selecting councillors and that voters,
particularly the elderly, may have more of an issue with this method due to the large
number of councillor candidates.
Voting
Internet voting has been used by many municipalities in Ontario since 2003. For many
electors, particularly those who are comfortable using the internet to transact business,
do their banking, pay bills, and make travel arrangements, internet voting is user friendly
and convenient. This method allowed electors the ability to cast their ballot from
anywhere in the world using computers, smart phones or tablets and from anywhere in
North America using a telephone.
The internet/telephone voting service was offered for a 12 day advanced voting period.
During the 12 day period a Community Support Station was set up weekdays and
Saturdays at the Tillsonburg Customer Service Centre. The Station was available for
any eligible elector to vote during regular business hours Monday to Friday and 9:00
a.m. to Noon on Saturdays. This allowed electors who did not own a computer or who
were less comfortable with technology the opportunity for assistance with the voting
method during the advanced voting period.
The election staff were efficient in ensuring the election process was completed in a
professional manner and was effective in providing assistance and making electors feel
comfortable with internet voting. Staff also held advance polls at multiple locations
including the Nursing Homes, Retirement Homes, Seniors Recreation Centres, and
Seniors Non-Profit Housing Buildings. Voter participation during the advance polls was
approximately 26.5% of the total eligible electors.
On Election day, October 24, 2020, a poll was set up at the Tillsonburg Customer
Service Centre and the Tillsonburg Council Chambers from 10:00 a.m. to 8:00 a.m. Two
election staff were present at the Tillsonburg Council Chambers poll and 5 total election
staff manned the Customer Service Centre poll. The Council Chambers poll was not
well attended with only about 30 electors voting there while the Customer Service
Centre poll had electors coming in all day up until 8:00 p.m.
Voter Turnout
The total voter turnout for the 2022 Municipal Election was 37.5%, where 5,376 of
14,287 eligible electors voted. This was slightly down in participation rate with the
number of electors who voted compared to the 2018 election where 4,942 of the 12,583
eligible electors voted with a 39.3% participation rate.
Page 207 of 342
CS 22-26
Page 4 of 7
Historic Tillsonburg Overall Voter Participation %
Year Overall Participation % Electors Voted Voting Method
2022 37.5% 5376 Internet/Telephone
2018 39.3% 4942 Internet/Telephone
2014 38.5% 4745 Traditional/Tabulator
2010 39.7% 4703 Traditional/Tabulator
Average 38.7% 4941
It should be noted that the MPAC voters list is not the most reliable source of
determining eligible electors in the municipality and during the month of October there
were a number of additions and deletions to the list, as well as returned voter letters for
electors who have moved. Commencing in 2023 the Province of Ontario will begin to
develop a voters list for all Municipalities in Ontario. This list will be available for the
2026 Municipal Election. The hope is that this list will ensure more accurate voters lists
for future Elections in the Province as well as Municipalities.
The comparison for Oxford County Municipalities of voter turnout and voting method is
set out below:
Municipality Voter
Turnout
System Council
Size
Method
Blandford-
Blenheim
25.47% At Large 5 Traditional Ballot.
Mayor acclaimed,
Councillor Race
East-Zorra-
Tavistock
37.7% Wards 7 Internet/Telephone
Race for Mayor, Deputy Mayor
and one Councillor Ward. Two
wards acclaimed.
Ingersoll 41.3% At Large 7 Vote by Mail,
No acclamations
Norwich 50.2% Wards 5 Vote by Mail
No acclamations
South-West
Oxford
13.1%
(31% in
Ward 1)
Wards 7 Internet/Telephone
One Ward Race in Ward 1
Mayor and all other wards
acclaimed
Tillsonburg 37.6% At Large 7 Internet/Telephone
No Acclamations
Woodstock 27.7% At Large 7 Traditional Ballot/Tabulators
No acclamations
Zorra 22.5% Wards 5 Internet/Telephone
Three Acclaimed-including
Mayor, Two Ward races
Page 208 of 342
CS 22-26
Page 5 of 7
While a higher voter participation rate is always desired, there are numerous factors that
ultimately lead to this percentage. Staff are of the opinion that additional advertising
regarding the election process could have been done to ensure electors had adequate
information regarding process and voting methods which possibly could have increased
voter turnout. This was the second election to provide internet/telephone voting and the
hope was to increase voter turnout as individuals would have been more familiar with
the method. There were less electors visiting a voting station/poll during this election
which indicates that more voted from the comfort of their own homes.
Analysis of Voters by Age
It has always been an issue to determine a method which would encourage the younger
demographic to vote. It was hoped that using technology would encourage younger
electors to exercise their democratic right, and responsibility to vote. In 2018 19.23% of
eligible electors who voted were between the age of 18 and 24. It was assumed that in
2018 there were more of this demographic who voted for the first time as internet voting
was introduced. For the 2022 Municipal Election 17.6% of eligible electors between the
age of 18-19 voted and 17.1% of eligible electors in their 20’s voted. In both these age
groups only two electors used the phone. See attached Election Statistics provided by
Intelivote Systems Inc.
Electors by Age Eligible # of
Voters
# of Voters Who
Voted
Participation %
18 through 19 131 23 17.6%
20’s 1164 199 17.1%
When introducing internet voting to the municipality, one of the concerns was that the
method may lead to a reduced number of the senior demographic choosing to vote.
Much of the research shows that regardless of voting method, the senior demographic
will continue to have the highest voter participation rate. This was proven to be correct
in Tillsonburg as indicated in the chart below. See attached Age statistics.
The statistics indicate that there is continued room for improvement in encouraging the
younger demographic to vote and the majority of electors voting are in their 60’s, 70’s
and 80’s.
Advertisements/Communications
The Town partnered with the 8 Municipalities in Oxford County to provide radio ads in
March (Easy 101 and Country 107.3) and print ads (Tillsonburg News, Oxford Review)
to promote voterlookup.ca. This was a program set up by MPAC to allow eligible
electors to ensure they were on the voters list and commenced on March 31and
continued most weeks until September 29th. On October 13 and 20 there was an
advertisement that went out in the Tillsonburg/Norfolk newspaper and was also added
to social media. The ads stated where electors could go to vote at voter support
centres if they intended to vote at a voting location rather than at home. The ads also
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CS 22-26
Page 6 of 7
set out how to vote and referred to voter information letters as well as the voter help line
number.
The Election Help Line was set up so that election workers could pick up the calls from
any of the voting locations. This line was open from the beginning of October up to and
including Election day. This offered electors the opportunity to determine if they were
on the voters list and if the information was correct and it also provided the ability to
obtain a voter information letter (VIL) if they had not received one. The line was also
used to assist voters at home who were attempting to vote but may be having some
difficulty. If voters called after hours then they were given the opportunity to leave a
voice mail and those were responded to the following day.
Public Feedback
During the voting period staff were given feedback from the public. This referred to both
positive and negative comments regarding Internet and Telephone voting. The majority
of people entering a polling place dissatisfied with the process, left with a comment
stating “that was easy” and “I could have done that from home”. This was similar to the
2018 election which could explain the reduced number of electors visiting a polling
place during the 2022 Municipal Election. There were a few negative comments as well
from electors stating they were not satisfied with this method and preferred a paper
ballot. All in all there were more satisfied with the process once they completed it then
were not satisfied.
Conclusions
Staff conclude that Tillsonburg electors were provided with a fair, accessible and
convenient opportunity to cast their vote and the election was delivered in a manner that
accommodated both electors and candidates. Electors could vote from anywhere, at
any time during the voting period and could attend a voter help centre to cast their ballot
or to receive assistance to cast their ballot. In addition there were two voter help
centres/polls open on Election Day until 8:00 p.m. Although the exact number of
electors who visited the poll on Election Day was not available, based on experience
there were very few electors attending the polls on election day. Overall, Staff would
recommend using the internet voting method in future Tillsonburg Town Elections. Staff
would recommend that more advertising regarding the method be done to attempt to
increase voter turnout as well as posting on more social media platforms to increase
turnout of the younger demographic. Staff also recommend that one small accessible
poll could be set up on election day, which would allow for 4 or 5 voting stations and a
couple of tables for staff and a room close by for the announcement of Election Results.
FINANCIAL IMPACT/FUNDING SOURCE
Council had prepared for the 2022 municipal election by putting funds in reserves over
the last four years for a total of $45,000.00. The cost of the 2022 election was
$40,792.80. The total cost of the 2018 election was $45,627.44. The cost of the 2014
Page 210 of 342
CS 22-26
Page 7 of 7
municipal election was $53,543.00. The 2022 election using internet/telephone voting
was $4,207.20 under budget and $4,834.75 less than the 2018 Election costs. This
difference is due to fewer staff required, less advertising and very few supplies were
required in 2022. The 2026 Election will most likely realize similar costs to the 2022
Election or slightly higher costs due to the growth of the community with likely an
increase in eligible electors.
Election Expenses
2022 2018
Intelivote System 37,257.20 36,454.82
Advertising 550.00 3,079.05
Supplies 985.60 2,493.57
Staffing 2,000.00 3,600.00
TOTAL $40,792.80 $45,627.55
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the Community Strategic
Plan? Please indicate section number and/or any priority projects identified in the plan.
Goal - The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and
opportunities to shape municipal initiatives.
Strategic Direction - Continue to develop digital service delivery while maintaining
counter and telephone channels; Explore opportunities for service efficiencies in
partnership with adjacent municipalities.
Strategic Priority – N/A
ATTACHMENTS
2022 Election Statistics prepared by Intelivote Systems Inc.
Page 211 of 342
Date:November 7, 2022
Town of Tillsonburg
2022 MUNICIPAL & SCHOOL BOARD ELECTIONS
ELECTION STATISTICS
Prepared by:Intelivote Systems Inc.
Page 212 of 342
2022 Tillsonburg Municipal School Board Elections
Election Statistics
Information Base Number %
1 Number of eligible electors in system.14,287
2 Number of electors who cast at least one ballot.5,376 Internet
3 Participation rate.37.6%Phone
4 Voters who used the internet to vote.4,907 91.3%
5 Voters who used the phone to vote.469 8.7%
6 Average amount of time a voter spent voting using the Internet.
7 Average amount of time a voter spent voting using the telephone.
Residency Status Number %
8 Total eligible electors with "Resident" status.13,502 94.5%
9 Voters casting ballots with “Resident” status.5,206 96.8%
10 Total eligible electors with "Non-Resident" status.748 0.0%
11 Voters casting ballots with “Non-Resident” status.133 0.0%
12 Total eligible electors with N/A status.37 0.0%
13 Voters casting ballots with N/A status.37 0.0%
Occupancy Status Number %
14 Total eligible electors with "Owner" status.9,273 64.9%
15 Voters casting ballots with "Owner" status.4,158 77.3%
16 Total eligible electors with "Spouse" status.359 2.5%
17 Voters casting ballots with “Spouse” status.175 3.3%
18 Total eligible electors with "Tenant" status.2,819 19.7%
19 Voters casting ballots with "Tenant" status.756 14.1%
20 Total eligible electors with "Boarder/Other" status.1,817 12.7%
21 Voters casting ballots with "Boarder/Other" status.270 5.0%
22 Total eligible electors with N/A status.19 0.1%
23 Voters casting ballots with N/A status.17 0.3%
2min 23sec
3min 59sec
91.3%
8.7%METHOD OF VOTING
Internet Phone
Page 213 of 342
2022 Tillsonburg Municipal School Board Elections
Participation Statistics
Total Eligible
Electors
Participated
Eligible
Electors
Total %Internet
Votes Internet %Phone
Votes Phone %
1 Election Overall 14,287 5,376 37.6%4,907 91.3%469 8.7%
RACE Total Eligible
Electors
Participated
Eligible
Electors
Total %Internet
Votes Internet %Phone
Votes Phone %Spoiled
Ballots
Spoil
%
Declined
Ballots
Declined
%
2 Mayor 14,287 5,376 37.6%4,907 91.3%469 8.7%24 0.4%37 0.7%
6 Councillors 14,287 5,339 37.4%4,884 91.5%455 8.5%17 0.3%52 1.0%
7 English Public 12,342 4,474 36.3%4,091 91.4%383 8.6%226 5.1%1,390 31.1%
8 English Separate 1,796 709 39.5%658 92.8%51 7.2%21 3.0%189 26.7%
9 French Public
ACCLAIMED 18
10 French Separate
ACCLAIMED 14
11 No School Support 117SCHOOL BOARDMUN37.6%37.4%36.3%39.5%
91.3%91.5%91.4%92.8%
8.7%8.5%8.6%7.2%
MAYOR COUNCILLORS ENGLISH PUBLIC ENGLISH SEPARATE
ELECTION PARTICIPATION STATISTICS
Total %Internet %Phone %
Page 214 of 342
2022 Tillsonburg Municipal School Board Elections
Voting Time Breakdown
Date &
Time 13-Oct14-Oct15-Oct16-Oct17-Oct18-Oct19-Oct20-Oct21-Oct22-Oct23-Oct24-OctGrand Total%/Hr.12:00 AM 2 1 1 1 1 2 3 11 0.2%
1:00 AM 1 1 0.0%
2:00 AM 1 1 1 3 0.1%
3:00 AM 2 1 3 0.1%
4:00 AM 1 3 3 7 0.1%
5:00 AM 2 1 1 1 5 0.1%
6:00 AM 4 2 2 2 4 2 1 1 3 7 28 0.5%
7:00 AM 8 3 5 5 3 6 2 2 6 4 25 69 1.3%
8:00 AM 22 11 12 16 19 8 8 13 8 9 43 169 3.1%
9:00 AM 89 64 23 20 34 29 18 29 45 22 17 83 473 8.8%
10:00 AM 81 66 47 23 50 40 26 42 31 27 21 107 561 10.4%
11:00 AM 64 53 35 28 57 73 34 41 34 29 38 119 605 11.3%
12:00 PM 62 47 23 9 42 35 30 25 29 14 23 103 442 8.2%
1:00 PM 65 43 12 17 37 27 21 47 35 20 27 70 421 7.8%
2:00 PM 48 35 17 20 43 38 25 19 33 5 24 70 377 7.0%
3:00 PM 27 33 12 20 37 29 33 23 23 14 25 63 339 6.3%
4:00 PM 55 25 16 13 40 20 12 29 23 7 18 114 372 6.9%
5:00 PM 49 23 13 8 31 17 11 13 13 13 38 157 386 7.2%
6:00 PM 29 10 15 22 34 16 30 15 13 7 45 173 409 7.6%
7:00 PM 33 12 7 14 22 11 28 29 16 14 61 135 382 7.1%
8:00 PM 15 7 8 10 24 6 18 4 9 12 35 1 149 2.8%
9:00 PM 14 5 2 6 7 3 12 4 5 8 36 102 1.9%
10:00 PM 2 6 1 2 1 1 4 7 1 13 38 0.7%
11:00 PM 2 2 2 1 3 1 1 3 6 3 24 0.4%
Grand
Total 635 471 249 236 485 377 320 338 332 216 441 1,276 5,376
%/Day 11.8%8.8%4.6%4.4%9.0%7.0%6.0%6.3%6.2%4.0%8.2%23.7%
*Note that there were 1 vote cast after the close of the election as the elector logged into the electronic voting system just
before close at 8pm.
Page 215 of 342
2022 Tillsonburg Municipal School Board Elections
Voting Time Breakdown
0
50
100
150
200
250
300
350
400
450
500
550
600
650
VOTER SESSIONS BY TIME
13-Oct 14-Oct 15-Oct 16-Oct 17-Oct 18-Oct 19-Oct 20-Oct 21-Oct 22-Oct 23-Oct 24-Oct
Page 216 of 342
2022 Tillsonburg Municipal School Board Elections
Internet Voter Sessions
Device Operating System Voter
Sessions %
Linux 115
Macintosh 1,058
Windows 7 96
Windows 8 37
Windows 10 2,518
Windows Vista 1
Android 468
iPhone 513
Tablet iPad 246
5,052
Computer
Smart Phone
Total
75.7%
24.3%1151,05896372,5181LINUX MACINTOSH WINDOWS 7 WINDOWS 8 WINDOWS 10 WINDOWS
VISTA
INTERNET VOTER SESSIONS BY COMPUTER
468513246ANDROID IPHONE IPAD
INTERNET VOTER SESSIONS
BY SMART DEVICES
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2022 Tillsonburg Municipal School Board Elections
Age Statistics
Age ELIG.VOTED INTERNET PHONE % Part.
18-19 131 23 23 0 17.6%
20s 1,164 199 197 2 17.1%
30s 2,008 416 404 12 20.7%
40s 1,873 506 487 19 27.0%
50s 2,129 822 786 36 38.6%
60s 2,558 1,276 1,166 110 49.9%
70s 2,374 1,379 1,207 172 58.1%
80s 1,281 663 560 103 51.8%
90s 325 92 77 15 28.3%
99+35 0 0 0 0.0%
UK*409 0 0 0 0.0%
Total 14,287 5,376 4,907 469 37.6%
Age Breakdown of Who Voted
231974044877861,1661,2075607702121936110172103150
200
400
600
800
1,000
1,200
1,400
18-19 20s 30s 40s 50s 60s 70s 80s 90s
Participated Voters by Age and Method
INTERNET PHONE
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
18-19 20s 30s 40s 50s 60s 70s 80s 90s
Participation Rate by Age
Page 218 of 342
Page 1 of 3
Subject: 2022 Municipal Election Accessibility Report
Report Number: CS 22-27
Department: Corporate Services Department
Submitted by: Donna Wilson, Acting Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT Council receives report CS 22-27, 2022 Municipal Election Accessibility Report
as information.
BACKGROUND
There has been steady progress and many positive changes to the election process in
Ontario to help ensure that people with disabilities are able to vote without
disadvantage. The Good Government Act 2009 (Bill 212) was enacted by the Ontario
Legislature and made several amendments to the Municipal Elections Act, 1996 as
amended in regards to the needs of electors and candidates with disabilities as set out
below:
12.1 (1) A clerk who is responsible for conducting an election shall have regard to the
needs of electors and candidates with disabilities.”
(2) Within 90 days after voting day in a regular election, the clerk shall submit a report to
council about the identification, removal and prevention of barriers that affect electors
and candidates with disabilities.”
Acessibility
Under the Municipal Elections Act, Clerks are required to prepare a plan for the
identification, removal and prevention of barriers that affect voters and candidates with
disabilities, and make the plan available to the public before voting day in a regular
election. The Clerk also needs to provide a “follow-up report” to the public within 90
days after the election. In terms of the Policy requirement, in addition to the Accessible
Elections Policy being posted for the public on the Town website, I have attached a
copy of the Policy to this report.
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CS 22-27
Page 2 of 3
Throughout the 2022 Municipal Election, staff worked toward ensuring a high degree of
accessibility for electors. In particular:
As compared with paper (e.g. traditional voting,), everyday tools like computers,
telephones and other aids presented accessible opportunities for persons with
disabilities to accomplish more, while being consistent with the principles of
independence, dignity, integration and equal opportunity.
The voting system provided voters with the capability to vote from the comfort of
their own home. Voting from home facilitates the voting process for persons with
disabilities who may have mobility restrictions, visual impairment, and/or have a
difficult time with transportation. Additionally, persons who have assistive devices
set up in their homes could use them to assist with casting a ballot privately and
independently.
The 12-day timeframe for voting provided convenience and independence of
voting from anywhere via telephone or Internet during the October 13–24, 2022
voting period. This was especially appropriate for electors with disabilities who
could vote at a time that was most convenient to them.
By allowing persons with disabilities to vote from any location and through
Internet or Telephone methods, there was an increase in the capability for the
voter to vote without any assistance. This in turn provided persons with
disabilities the same independence and privacy in participating in the election as
other voters.
The Community Support Stations were made as accessible as possible for voters
requiring assistance. The route to the entrance of the Community Support
Stations at the Customer Service Centre was kept unobstructed and accessible.
The route was wide enough to allow for an individual using a wheelchair, scooter,
other assistive device, or service animal to travel safely. Doors into the
Community Support Station were accessible and kept open for the duration of
the Community Support Station hours. Routine checks of entrance and exit
routes were made throughout the hours of operation. Further, accessible parking
was available at the Community Support Station. The Voter Help Centre at the
Town Council Chambers on Election Day was also kept unobstructed and
accessible. The route to the voting station was by means of an elevator and all
doors leading to the voting station remained open for ease of entrance.
For persons with disabilities that required assistance in the voting process, Staff
at the Community Support Station were available to assist throughout the voting
period. Alternatively, pursuant to the Town Accessibility Plan and 2022 Town
Election Policies and Procedures, people with disabilities were permitted to be
accompanied by a support person, during the voting process itself. In order to
assist, a designated support person and/or ‘Friend of the Voter’ was administered
an oath of secrecy/confidentiality by an Election Official prior to providing such
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CS 22-27
Page 3 of 3
assistance. The majority of assistance provided was through an election worker
who also swore an oath of secrecy/confidentiality by the Returning Officer prior to
the election process commencing.
Tillsonburg also offered a couple of touch screen tablets at the advance
polls/Voter Help Centres. Touchscreen devices are easy to see and use for those
with dexterity issues and those who are not familiar with computers and
maneuvering a mouse. This feature allowed for a more accessible device
throughout the voting period.
FINANCIAL IMPACT/FUNDING SOURCE
N/A
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the Community Strategic
Plan? Please indicate section number and/or any priority projects identified in the plan.
Goal - The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information and opportunities to
shape municipal initiatives.
Strategic Direction - Increase opportunities and promotion for public engagement in
municipal initiatives.
Strategic Priority – N/A
ATTACHMENTS
2022 Municipal Election Accessibility Plan
Page 221 of 342
2022 Town of Tillsonburg Municipal Election Accessibility Plan
Page 1 of 9
Town of Tillsonburg
2022 Municipal Election Accessibility Plan
Page 222 of 342
2022 Town of Tillsonburg Municipal Election Accessibility Plan
Page 2 of 9
Contents
1. INTRODUCTION ...................................................................................................... 3
2. OBJECTIVES ........................................................................................................... 3
3. DEVELOPMENT OF THE PLAN .............................................................................. 3
4. VOTING METHODS ................................................................................................. 4
5. VOTING LOCATION(S) ............................................................................................ 7
6. VOTING ASSISTANCE ............................................................................................ 7
7. COMMUNICATION .................................................................................................. 8
8. CANDIDATES .......................................................................................................... 9
9. REPORTING ............................................................................................................ 9
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2022 Town of Tillsonburg Municipal Election Accessibility Plan
Page 3 of 9
1. INTRODUCTION
This plan will address the specific accessibility requirements in relation to the 2022
Municipal Election in the Town of Tillsonburg.
The Town of Tillsonburg has made great efforts in promoting a barrier free
community. In an effort to ensure that the 2022 Municipal Election is consistent with
the core principles of the Accessibility for Ontarians with Disabilities Act, 2005, this
planning document was developed in advance of the election in order to identify
measures to be taken and reported to Council following the election.
2. OBJECTIVES
This plan is intended to highlight measures that the Town of Tillsonburg will be
implementing to ensure equal opportunity for all electors and candidates. These
objectives include:
That persons with disabilities are able to independently cast their vote and verify
their selection.
That persons with disabilities have full and equal access to all information on
where and when to vote and on eligible candidates.
That persons with disabilities can fully participate in the Municipal Election as an
elector, candidate, or election official.
That efforts are made to ensure that electors with disabilities are aware of the
accessibility measures available via channels such as the newspaper, media
launches, the Town of Tillsonburg website and social media.
That all Community Support Station locations and voting day Help Centres are
accessible.
3. DEVELOPMENT OF THE PLAN
This Plan is a “living” document which will be improved and updated as best
practices are identified and new opportunities for improvement arise. In order to
develop the plan below, several steps were taken in order to ensure that the
statutory requirements were met and a feasible implementation plan is in place.
During the development of the 2022 Municipal Election Accessibility Plan, the
following steps shall be implemented:
Review and analysis of documents, policies and other supporting materials
from AMCTO, neighbouring municipalities, the Ministry of Municipal Affairs
and Housing, technology suppliers and other various stakeholder groups.
Establish staff training standards and practices directly related to the Election
to ensure that people with disabilities are able to vote in a positive customer
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2022 Town of Tillsonburg Municipal Election Accessibility Plan
Page 4 of 9
service environment, and ensure that all Election Officials recognize that a
voter’s needs shall be accommodated.
4. VOTING METHODS
The 2022 Town of Tillsonburg Municipal Election method is eVoting and the Clerks
office will be working with Intelivote Systems Inc. to provide eVoting services to
eligible voters. This includes the convenience and independence of voting from
anywhere via telephone, internet or in-person at a Voter Supports/voting station
during the October 13 – 24, 2022 voting period.
Everyday tools like computers, tablets, telephones and other devices can present
accessible opportunities for persons with disabilities to accomplish more, while
being consistent with the principles of independence, dignity, integration and equal
opportunity.
The Intelivote Voting System provides voters with the capability to vote from the
comfort of their own home. Voting from home facilitates the voting process for
persons with disabilities who may have mobility restrictions, visual impairment,
and/or have a difficult time with transportation. Additionally, persons who have
assistive devices set up in their homes can now use them to assist with casting a
vote privately and independently.
By allowing persons with disabilities to vote from any location and from a selection
of methods, there is an increase in the capability for the voter to vote without any
assistance. This provides persons with disabilities the same independence and
privacy in participating in the election as other voters. If persons with disabilities do
require assistance in the voting process, trained Election Officials will be present at
in-person voting support locations offered across the Town of Tillsonburg
throughout the voting period.
4.1 Telephone Voting
Eligible voters may vote using a touch-tone telephone, and the toll-free telephone
number, date of birth, and PIN number contained in their Voter Information Letter to
access an audio ballot. Communication barriers can make it difficult for people to
receive or convey information. Barriers may be identified as low volume, use of
language that is not clear or plain, and confusing or unorganized menu options.
The Intelivote telephone voting application provides the following:
Service on all types of touch tone phones and wireless devices.
Clear, plain language.
Menu options that are easy to follow, advising when to select options and
provision of confirmation of the voter’s selections.
Standard volume is used to allow for adjustment dependent of the telephone
or device being utilized.
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2022 Town of Tillsonburg Municipal Election Accessibility Plan
Page 5 of 9
4.2 Internet Voting
Eligible voters may vote online, using a smart phone, tablet device, gaming device
or computer and any accompanying assistive devices or software, along with their
date of birth and PIN and qualifying information, to access the internet address
provided in their Voter Instruction Letter.
The Intelivote System has been created to meet the Web Content Accessibility
Guidelines (WCAG-2 Level AA), so that persons with disabilities can perceive,
understand, navigate and interact with the online voting system. It is compliant with
the guidelines of the World Wide Web Consortium website principles, which include
organization, functionality and readability of information provided, as well as
alternative ways of representing information, such as with audio.
4.3 In-person Voting at Voting Station(s)
For those individuals without means to access voting via telephone or internet, or
who require the assistance of a trained Election Official, several advance voting
station(s) and Election Day voting station(s) will be open to provide in-person
internet voting or assistance with telephone voting.
Access to the voting station interior and voting area shall be level and slip-resistant.
Any doormats or carpeting shall be level with the floor to prevent potential tripping
hazards. The voting area shall be well lit and seating shall be available. Entrance
corridors shall be clear of obstructions and tripping hazards and will allow sufficient
space for use of a wheelchair or scooter.
An accessible voting area will be available at each voting location. These areas
shall be low in height and have a wide area to allow for individuals who use a
wheelchair or scooter to vote independently and secretively.
Voters may attend any Community Support Stations throughout the voting period.
The Town of Tillsonburg will be operating the following voting place location(s)
during the Voting Period:
October 13- 9:00 a.m. to 5:00 p.m.
October 14- 8:00 a.m. to 5:00 p.m.
October 15- 9:00 a.m. to 12:00 p.m.
October 17- 8:00 a.m. to 5:00 p.m.
October 18- 8:00 a.m. to 5:00 p.m.
October 19- 8:00 a.m. to 5:00 p.m.
October 20- 8:00 a.m. to 5:00 p.m.
October 21- 8:00 a.m. to 5:00 p.m.
October 22- 9:00 a.m. to 12:00 p.m.
Tillsonburg Customer Service Centre
10 Lisgar Ave., Tillsonburg
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2022 Town of Tillsonburg Municipal Election Accessibility Plan
Page 6 of 9
October 17- 10:00 a.m. to 4:00 p.m.
Baldwin Place Recreation Centre
142 Weston Drive, Tillsonburg
October 18- 10:00 a.m. to 4:00 p.m.
Hickory Hills Recreation Centre
48 Wilson Avenue, Tillsonburg
October 20- 9:00 a.m. to 10:45 a.m.
Tillsonburg District Memorial Hospital
167 Rolph Street, Tillsonburg
October 20- 11:00 a.m. to 12:00 p.m.
Maple Manor Nursing Home
73 Bidwell Street, Tillsonburg
October 20- 1:00 p.m. to 2:00 p.m.
Woodingford Lodge
52 Venison Street W, Tillsonburg
October 20- 2:15 p.m. to 3:30 p.m.
Tillsonburg Retirement Centre
183 Rolph Street, Tillsonburg
October 21- 9:00 a.m. to 10:30 a.m.
Harvest Crossing Retirement Community
15 Harvest Avenue, Tillsonburg
October 21- 10:45 a.m. to 12:30 p.m.
Seniors Non Profit Housing- Queen Street
53 Queen Street, Tillsonburg
October 21 - 1:30 p.m. to 3:00 p.m.
Seniors Non Profit Housing- Maple Lane
31 Maple Lane, Tillsonburg
Voter Help Centres – October 24, 2022
Town of Tillsonburg Council Chambers
200 Broadway
Tillsonburg
October 24, 10:00a.m. to 8:00 p.m.
Customer Service Centre
10 Lisgar Ave
Tillsonburg
October 24, 10:00 a.m. to 8:00 p.m.
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2022 Town of Tillsonburg Municipal Election Accessibility Plan
Page 7 of 9
5. VOTING LOCATION(S)
An accessibility assessment of each physical polling location will be conducted. The
following considerations are taken into account when determining which location(s)
will be used:
5.1 Accessible Route
The name and/or address of the voting location shall be clearly visible. An easily
navigable route will be marked for entry into the voting location and into the voting
area within the location. The voting area shall be identified with clear and
understandable signage. Seating areas shall be provided throughout the voting
location for individuals needing a rest.
5.2 Entrance and Exit
The route to the entrance of the voting location shall be unobstructed and
accessible. The route shall be wide enough to allow for an individual using a
wheelchair, scooter, other assistive device, or service animal to travel safely. Doors
into the voting location and voting area shall be accessible and easy to open or
shall remain propped open for the duration of the voting location hours. Routine
checks of entrance and exit routes will be made throughout the hours of operation.
5.3 Parking
Accessible parking shall be available at all voting locations. The designated parking
space(s) shall be clearly marked with the international Symbol of Accessibility and
will be on firm and level ground, close to the entrance of the voting location. By-law
officers will monitor and enforce parking at voting locations throughout the day.
6. VOTING ASSISTANCE
6.1 Support Person
Pursuant to the Town of Tillsonburg Telephone/Internet Voting Election Policy
people with disabilities shall be permitted to be accompanied by a support person at
any voting location. A designated support person will be administered an oath of
secrecy/confidentiality by an Election Official prior to providing any such assistance.
6.2 Service Animals
Pursuant to the Town of Tillsonburg Accessibility Policy individuals requiring service
animals are permitted to be accompanied by a service animal at all voting locations.
6.3 Election Officials
At in-person voting locations, upon request, Election Officials are available to assist
any voter who requires assistance in casting their online or telephone vote. All
individuals working in the capacity of an Election Official are formally appointed as
such and administered an oath of secrecy prior to voting day.
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2022 Town of Tillsonburg Municipal Election Accessibility Plan
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7. COMMUNICATION
The 2022 Municipal Election Accessibility Plan will be made available at the Clerk’s
Office- 200 Broadway, Suite 204 and by way of the Town of Tillsonburg web site
www.tillsonburg.ca. Alternative formats will be made available upon request.
Information regarding the accessibility measures provided for the 2022 Municipal
Election shall be included in general election advertising as well as in the 2022
Municipal Election Nomination Package.
7.1 Election Materials
The Town of Tillsonburg is required, as per the Accessible Customer Service
Standard, to provide a copy of a document to a person with a disability, or the
information contained in the document, in a format that takes into account the
person's disability.
Alternate Formats
Alternate formats are other ways of publishing information besides regular print.
Some of these formats can be used by everyone while others are designed to
address the specific needs of a user.
The Town of Tillsonburg and the person with a disability may agree upon the
format to be used for the document or information.
In the event the information is not generated by the Town of Tillsonburg or is
supplied by a third party, the Town of Tillsonburg will make every effort to obtain
the information from the third party in an alternate format and/or will attempt to
assist the Elector by providing assistive equipment.
General Election Materials
Large Print – Printed material generated by the Town of Tillsonburg will be
provided in a Arial font, minimum 11 point, and can be made available in a font
(print) size that is 16 to 20 points or larger.
Website – Information generated by the Town of Tillsonburg on the website in
relation to the election will be compliant with WCAG 2.0 Level A, and allow for
assistive software to be utilized. In addition, website font can be adjusted within
the browser’s functionality to aid the user in reading the information.
7.2 Service Disruptions
From time to time and/or for unforeseen circumstances beyond the Town of
Tillsonburg control, temporary service disruptions may be experienced. In the event
of a temporary accessible service disruption, Election Officials will commit to
making reasonable efforts to ensure that services are reinstated as quickly as
possible and that alternative services are provided where feasible.
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In these instances of service disruptions, the Town of Tillsonburg shall provide
reasonable notice in the event of a planned or unexpected disruption in the facilities
or services usually used by persons with disabilities.
Notice of these temporary disruptions shall be provided in a conspicuous place and
manner at the respective location(s) and information shall also be posted on the
Town of Tillsonburg website. This notice shall include information about the reason
for the disruption, its anticipated duration, and a description of alternative facilities
or services, if available.
Accessible services in relation to this plan include voting places, election materials
and/or voting provisions for Electors with disabilities at the voting place.
In the event of disruptions to service or unforeseen circumstances that affect the
accessibility of voting places during the advance vote or on Election Day, notices of
disruption will be posted in real time on the Town of Tillsonburg website.
8. CANDIDATES
Candidates must also have regard to the needs of electors with disabilities.
Campaign offices, election materials and canvassing should all be reviewed in
order to ensure that they are fully accessible.
9. REPORTING
Pursuant to Section 12.1 of the Municipal Elections Act, 1996, within 90 days after
voting day, the Town Clerk shall submit a report to Council about the identification,
removal and prevention of barriers that affect electors and candidates with
disabilities.
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Page 1 of 2
Subject: Request Relief from By-Law- Parking Levy
Report Number: CS 22-33
Department: Corporate Services Department
Submitted by: Laura Pickersgill, Executive Assistant/Assistant Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT Council receives report CS 22-33 Request Relief from By-Law, as information;
AND THAT Council authorizes relief from the parking levy for 53 London Street East.
BACKGROUND
At the January 13, 2014 meeting of Tillsonburg Town Council, By-law 3726 was passed
which provided for property owners within the BIA area to apply for relief from the
special charge for the maintenance of municipal parking lots if they complied with the
parking requirement under the Town’s Zoning By-Law.
The property owner of 53 London Street East and 33-36 Bidwell Street has completed
an application for exemption from the parking levy. The applications were circulated to
the Chief Building Official and the County Development Planner for review to ensure the
properties comply with the parking requirement within the current zoning by-law. Staff
reviewed the applications and provided their comments. For the property located at 53
London Street East, the comments note that the site has the required parking as per the
Town’s Zoning By-Law. However, for the property located at 33-36 Bidwell Street, the
comments note that there is no formal parking established or available at this time.
Therefore, staff is requesting that Council approve the application for 53 London Street
East and allow relief for the owner from the Parking Levy By-Law. Staff are suggesting
that a new application be submitted for the 33-36 Bidwell Street property once formal
parking is established and a decision can be made at that time.
CONSULTATION
Consultation occurred through the application process and applicable staff reviewed the
application prior to requesting Council approval.
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CS 22-33
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FINANCIAL IMPACT/FUNDING SOURCE
If Council approves the exemption it would be a parking levy waiver for 2022 in the
amount of $502.44.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☒ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal- The Town of Tillsonburg will accommodate and support sustainable growth.
Strategic Direction- Continue to offer relevant, leading incentives for revitalization and
diversification in the downtown and throughout Tillsonburg.
Priority Project- N/A
ATTACHMENTS
Appendix A- Application Request for Relief from By-Law- 53 London St E
Appendix B- Application Request for Relief from By-Law- 33-36 Bidwell St
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Page 1 of 3
Subject: Community Improvement Plan Update
Report Number: EDM 22-24
Department: Economic Development Department
Submitted by: Cephas Panschow
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT the Community Improvement Plan as revised to reflect the Town’s Housing Goals
outlined in the approved Community Strategic Plan be approved in principle;
AND THAT the revised Community Improvement Plan documents be forwarded to the
Ontario Ministry of Municipal Affairs and Housing for review prior to bringing back for
bylaw approval.
BACKGROUND
In recent years it has become apparent that the cost of housing and availability is an
issue. The impact of the pandemic acerbated this and in 2021 Town Council created
the Affordable/Attainable Housing Committee. Since then, the Committee has been
working to develop an increased understanding of the complexities of non-market
housing with the goal of supporting the development of Affordable and Attainable
Housing projects in the community.
One of the items brought forward by staff is the inability of the town to rebate costs for
Affordable or Attainable Housing projects outside of the Downtown core. Currently,
multi-residential projects are eligible to receive rebates of various costs (building permit
fees, incremental property taxes, etc) if they are within the Downtown core, but not if
they are located outside of the core. Hence, this report recommends that the Town’s
Community Improvement Plan be revised to reflect the Town’s Housing Goals as
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EDM 22-24
Page 2 of 3
outlined in the approved Community Strategic Plan and then consult with the Ontario
Ministry of Municipal Affairs and Housing as is required for Community Improvement
Plans and then bring back to Council for approval.
DISCUSSION
The currently approved Community Improvement Plan documents have been revised to
incorporate the terms “Affordable Housing”, Attainable Housing and “Social Housing”
with the following definitions:
Affordable housing is defined as either ownership or rental housing where
monthly housing costs do not exceed 30% of gross monthly household income;
Affordable Rental Housing is also defined as units rented at or below the
Canadian Mortgage and Housing Corporation (CMHC) average market rent;
For the purposes of this program, Attainable Housing is defined as affordable
housing made available to individuals or families that are working ages (less than
65 years old).
The revised Community Improvement Plan and accompanying appendices have been
attached to this report with changes redlined for Council’s ease of reference.
CONSULTATION
The updates to the Community Improvement Plan documents have been developed in
consultation with Oxford County Planning, the Economic Development Advisory
Committee (July 12, 2022 meeting), and the Affordable/Attainable Housing Committee
(August 3, 2022 meeting) with the Economic Development Advisory Committee passing
the following resolution:
THAT the Economic Development Advisory Committee recommends that the
changes made to the Town’s Community Improvement Plan to support social
housing projects throughout the community be supported.
Based on comments received from these committees and the County’s Manager of
Housing, the draft Community Improvement Plan was further revised to clarify
Affordable versus Social Housing, include Additional Residential Units or ARUs as a
potential class of housing, etc.
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EDM 22-24
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FINANCIAL IMPACT/FUNDING SOURCE
There is no financial impact related to this report. If approved, applications for
Affordable or Social housing projects would be subject to further review and approval by
Town Council with a source of funding being brought forward at that time.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☒ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles
Strategic Direction – Work with Oxford County and community partners
to ensure an adequate supply of affordable, attainable housing options
Priority Project – Immediate Term - Affordable housing collaboration with Oxford
County
Goal – The Town of Tillsonburg will accommodate and support sustainable growth
Strategic Direction – Continue to offer relevant, leading incentives for revitalization and
diversification in the downtown and throughout Tillsonburg
Priority Project – Attainable housing plan
ATTACHMENTS
Community Improvement Plan and Appendices
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TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 1
1.0 PREAMBLE TO THE TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
1.1 INTRODUCTION
Community improvement planning is commonly used as a tool to provide assistance to
municipalities to address challenges related to growth management, accessibility and
development. It provides a means of planning and financing development activities that
effectively assist in the redevelopment of lands, buildings and infrastructure through the
implementation of various financial incentives.
The intent of a Community Improvement Plan (CIP) is to outline, in one document, the
possible range of improvement options which may be undertaken to promote and
encourage renewal, redevelopment and rehabilitation within the key areas of the Town
requiring investment. The Plan is also intended to provide general design direction to
complement and assist with the implementation of the financial incentive programs
enabled by this CIP.
The Plan is intended to provide a list of suggested incentive programs that Council might
draw upon in its decision making to direct funding towards programs deemed as a priority
to assist with downtown improvement and attracting investment for significant
development projects. As such, the Town is not obligated to implement all of the
incentives outlined in this Plan, and may discontinue or reduce funding for the incentives
at any time. Further, Town Council reserves the right to determine, at its sole discretion,
the implementation schedule of the proposed financial incentives contained in the Plan.
1.2 LEGISLATIVE AUTHORITY AND POLICY FRAMEWORK
1.2.1 Municipal Act
Ontario’s Municipal Act, 2001 is the principle statute governing municipal organization
and the delivery of services in Ontario. The Act came into effect on January 1, 2003,
replacing the 1990 Municipal Act. Effective January 1, 2007, the Municipal Statute Law
Amendment Act introduced significant amendments to the Municipal Act, providing
municipalities with greater flexibility to meet community expectations and fulfilling
responsibilities.
Section 106 of the Municipal Act prohibits municipalities from directly or indirectly
assisting any manufacturing business or other industrial or commercial enterprise through
the granting of financial incentives, a practice that is commonly referred to as ‘bonusing’.
Notwithstanding Section 106, the Act does provide an exception which allows a
municipality to offer certain incentives where the said municipality has approved a
Community Improvement Plan in accordance with Section 28 of the Planning Act.
1.2.2 Planning Act
The Planning Act empowers the Council of a lower-tier or local municipality to designate
Community Improvement Project Areas (CIPAs) and develop CIPs in accordance with the
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Act. Where a municipality has an approved CIP in place, the Act directs that the
municipality may:
Acquire, hold, clear, grade, otherwise prepare, sell, lease or otherwise dispose of
lands;
Construct, repair, rehabilitate or improve buildings on lands acquired or held by the
municipality;
Make grants or loans to registered owners, assessed owners and tenants of lands
or buildings to pay for the whole or part of any cost of rehabilitating such lands or
buildings; and
Enter into agreements with any government authority for conducting studies and for
the preparation, implementation and financing of plans and programs.
1.2.3 Provincial Policy Statement
The Provincial Policy Statement – 2014 (PPS) came into effect on April 30, 2014 and
provides policy direction on matters of provincial interest related to land use planning and
development. The PPS establishes the policy foundation for regulating the development
and use of land and supports the provincial goal of enhancing the quality of life for the
citizens of Ontario. The PPS is issued under Section 3 of the Planning Act, which
requires that all decisions affecting land use planning matters “shall be consistent with”
policy statements issued under the Act.
The PPS provides high-level policy direction pertinent to community improvement areas,
including intensification, redevelopment, mixed land use and heritage preservation. In
this regard the PPS generally promotes:
Land use patterns in settlement areas based on densities and a mix of land uses
that use land and resources efficiently, promote energy efficiency and provide a
range of uses and opportunities for intensification and redevelopment (Section
1.1.3.2);
Opportunities for intensification and redevelopment where this can be
accommodated taking into account existing building stock or areas, including
brownfield sites (Section 1.1.3.3);
Development standards which facilitate intensification, redevelopment and compact
form (Section 1.1.3.4);
Providing an appropriate range of housing types and densities to meet projected
requirements of current and future residents with residential intensification, densities
which support active transportation modes including public transit, and
redevelopment which facilitates a compact form (Section 1.4.3);
Planning of streets and spaces which meet the needs of pedestrians, foster social
interaction and facilitate community connectivity (Section 1.5.1);
A land use pattern, density and mix of uses which minimizes vehicle trips and
supports transit and active transportation (Section 1.6.7.4);
Opportunities for economic development, maintaining and enhancing the vitality and
viability of the downtown and mainstreets and encouraging a sense of place by
conserving features that help define culture (Section 1.7.1);
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Energy conservation and efficiency and improved air quality through compact form
and a structure of nodes and corridors, focusing employment and other travel-
intensive uses on sites which are well served by transit, improving the mixture of
employment and housing to shorten commute journeys, design to maximize energy
efficiency and conservation (Section 1.8.1); and,
Conservation of significant built heritage resources and significant cultural heritage
landscapes (Section 2.6.1).
1.2.4 Oxford County Official Plan
Central Area Vision
Section 8.1.1 of the Oxford County Official Plan outlines the Municipal Planning Strategy
for the Town of Tillsonburg, as articulated in Chapter 8 of the Official Plan. The goals
articulated in Section 8.1.1 serve as general guidelines for detailed policy development.
The Town aims to maintain and promote the downtown as the hub or heartbeat of the
town, rich in commercial diversity and amenities which bolster its role as the focal point of
the community.
In the future, the Central Area of the Town of Tillsonburg will remain as the most
functionally diverse area of the Town and will serve as the primary business, cultural and
administrative centre. The commercial core of the Central Area will remain a viable
regional retail shopping district capable of meeting the day to day and specialty needs of
residents of the Town as well as serving the southern part of Oxford County and portions
of Elgin and Norfolk Counties. At the same time the Central Area will increasingly serve
as a people place and will have increased day and night activity through the introduction
of residential development within and near the Central Area and through better
integration of the Central Area with the wider community.
New buildings and spaces will reflect a human scale of development which results in a
significantly enhanced pedestrian environment. The heritage resources of the Central
Area will be protected through heritage conservation and enhanced through new
development which respects nearby heritage buildings.
To support the Town’s goal of a vibrant central area, the Town supports the creation of
new residential units within commercial and institutional buildings within the Central Area
through the development of appropriate zoning standards.
In addition, the Official Plan directs that where new development, expansion, or
redevelopment is undertaken, Site Plan Control shall address issues such as parking,
signage, lighting, barrier-free design and vegetation, to the effect of ensuring compatibility
with adjacent land uses and achieving an overall high quality of development.
Residential Areas
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Official Plan policies in Section 8.2 facilitate a variety of housing type, tenure, cost and
location that meets the changing needs of all types of households by providing for a
variety and mix of housing throughout the Town.
A strategic aim of the Town is also to promote and facilitate the provision of affordable
housing through the co-operative efforts of all levels of government, the private sector
and volunteer interest groups through such means as technical assistance, land
conveyances, joint ventures, regulatory measures, and incentives.
Cultural Heritage Policies
The Official Plan requires that significant built heritage resources and cultural heritage
landscapes that are valued by the community, be conserved. Section 8.3.2.2.5 of the
Official Plan recognizes the importance of conserving and enhancing the Town’s heritage
resources, including buildings, structures, sites and landscape elements having
architectural, historical or cultural significance. In this regard the Town:
Shall maintain the heritage resources which are in its ownership and shall ensure
that public improvements are sensitive to the heritage character of the resource. In
addition Town Council shall require that essential heritage elements are conserved,
incorporated or maintained when any new use or development of such feature is
proposed;
May designate individual buildings or sites in the Central Area under the Ontario
Heritage Act;
May authorize the use of the density bonus provisions or transfer of density
provisions of the Planning Act, in accordance with Chapter 10, Implementation
Measures, as incentives to the private sector for heritage conservation;
May administer programs of senior levels of government directed towards heritage
conservation and may develop complementary municipal programs to maintain and
enhance heritage elements in the Central Area.
The CIP should support these policies in the Official Plan by recognizing existing cultural
heritage resources and promoting the preservation and restoration of potentially
significant properties within the Community Improvement Project Area.
Transportation Policies
According to Section 8.3.2.2.6, a strategic approach for Transportation is to provide for a
safe, convenient and aesthetically pleasing integrated transportation system which will
promote cycling and walking in the Central Area while continuing to provide adequate
facilities to meet vehicular needs.
The Town also endeavours to support improvements to the transportation system which
will increase the use of bicycles and walking in the Town for commuting to work,
shopping and other purposes, consistent with efforts to improve air quality, energy
efficiency and non-auto modes of transportation.
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Community Improvement Policies
Section 10.4 of the County Official Plan includes policies intended to direct County and
Area Municipal actions regarding upgrading, redeveloping and rehabilitating the physical
environment of existing, older residential neighbourhoods, ancillary open space and
recreational areas, commercial centres and industrial areas. The policies are intended to
guide both private and public community improvement activities within designated
community improvement project areas and are premised on a number of goals, including:
The upgrade and improvement of municipal hard services, social and recreational
facilities and public utilities;
The preservation and upgrade of older residential neighbourhoods and settlements;
The strengthening of existing central areas;
The improvement of existing industrial areas by encouraging further development
and redevelopment;
Consideration of participation in senior government funding assistance programs;
and
Encouraging the coordination of municipal, private and community organizations in
promoting community improvement efforts.
In addition to a number of general criteria for the designation of community improvement
areas, the Official Plan provides additional guidance for identifying residential,
commercial and industrial improvement areas based on, among other matters, the
structural integrity of building stock, lack of community facilities and, in the case of
commercial improvement districts, those areas that are experiencing high vacancy rates,
inadequate off-street parking and poor traffic circulation.
Contaminated Sites
Section 10.4.6 of the Official Plan provides that where a redevelopment proposal
demonstrates a change in land use on a site where contaminants may be present, the
County and/or Town will require that environmental site assessment and site cleanup be
undertaken as required in accordance with Section 3.3.3.2. The County and/or Town
may:
Provide grants and/or loans to owners and tenants of properties to assist in clean
up and redevelopment of the lands or buildings to conform with the Community
Improvement Plan;
Cancel or not increase the municipal portion of the property tax on sites during the
rehabilitiation period; and
Cancel or not increase the education portion of the property tax on sites during the
rehabilitation period with the approval of the Ministry of Finance.
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1.2.5 Central Area Design Study
The Central Area Design Study was completed in 2012 by Brook McIllroy, Town staff,
and County Planning Staff. It was approved by Council in September 2012. The main
objectives of the design study are:
Elevate and promote the cultural heritage and built form of Broadway Street;
Create an urban design vision that highlights the diverse character of Central Area
of Tillsonburg, while prioritizing inherently sustainable approaches;
Identify the unique character areas within the Central Area and prepare specific
visions and urban design guidelines for each;
Improve connection within the Central Area as well as between the downtown and
the surrounding community;
Transform Broadway Street into a weekday, evening, and weekend destination with
a mix of uses and activities.
Town staff have identified that the successful implementation of the study will be tied to
incentives and CIP programs that will encourage property owners and developers to use
the recommendations of the Design Study into their projects.
To date, through a Façade Improvement Program Grant, the Town and Tillsonburg BIA
has partnered with numerous businesses and property owners to improve the façade of
buildings at prominent locations in the downtown.
1.3 PROCESS
In August 2015, Town Staff together with Planning staff initiated the review of the three
existing Community Improvement Plans (Dereham Forge, Van Norman, Tillsonburg
Gateway CIPs) and determined it would be advantageous to develop a new
comprehensive Town-wide CIP that would identify several financial incentive programs to
assist with renewal in the Downtown areas of the Town, vacant industrial sites, and
brownfield projects within the Town.
The Town CIP has been prepared in accordance with the provisions of Section 28 of the
Planning Act. The draft Community Improvement Plan (CIP) was circulated to the
prescribed public bodies as required by Section 17 of the Act and a final draft was
prepared, reflecting those comments received through the noted circulation, where
applicable.
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2.0 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
2.1 COMMUNITY IMPROVEMENT PROJECT AREA (CIPA)
The CIP applies to all lands within the Town of Tillsonburg, as identified on Appendices I,
respectively.
2.2 PURPOSE
The purpose of the Town CIP is to promote the development and redevelopment of
buildings and lands within the Town’s Central Area (areas designated as Central
Business District & Entrepreneurial District as depicted on Schedule T-1 of the Oxford
County Official Plan), as well as promote support brownfield redevelopment opportunities,
and support redevelopment of vacant employment buildings throughout the Town and
support the Town’s Housing objectives and other goals and objectives as outlined in the
Town’s Community Strategic Plan.
2.3 GOALS AND OBJECTIVES
The fundamental goal of the CIP is to promote development in the Central Areas and
employment lands by encouraging property and business owners to improve the visual
quality and function of buildings with a view to enhancing the long-term viability and
economic stability of the Town.
Generally, the objectives of the CIP are to:
facilitate the ongoing viability, vitality and revitalization of the Central Area of the
Town;
encourage long-term investment that improves the economic climate of the Town;
outline a set of key design principles to form a basis for improvement efforts;
improve the physical and visual quality of the existing building inventory;
conserve and strengthen traditional heritage features within designated community
improvement areas by encouraging improvement that is ‘sympathetic’ to the history
of the area and encouraging reuse;
promote a visually attractive, safe and clean public realm that is accommodating
and accessible to all users;
stimulate private investment activity and private property maintenance;
stimulate investment in housing that meets the goals and objectives of the
Community Strategic Plan; including various forms of accommodation along the
Housing Continuum (such as Affordable/Affordable Rental*); and,
increases the sense of community participation and civic pride.
*NOTE: AFFORDABLE HOUSING HAS TYPICALLY BEEN DEFINED AS EITHER OWNERSHIP OR RENTAL
HOUSING WHERE MONTHLY HOUSING COSTS DO NOT EXCEED 30% OF GROSS MONTHLY
HOUSEHOLD INCOME. AFFORDABLE RENTAL HOUSING HAS ALSO BEEN DEFINED AS UNITS RENTED
AT OR BELOW THE CMHC AVERAGE MARKET RENT. FOR THE PURPOSES OF THIS PLAN, THE
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DEFINITION FOR THESE CATEGORIES OF HOUSING WILL BE AS DEFINED IN THE CURRENT VERSION
OF THE COUNTY OF OXFORD’S MUNICIPAL HOUSING FACILITIES BYLAW.
2.4 MONITORING AND CHANGES TO THE CIP
The Town supports actions that may be undertaken to promote revitalization and
renewal, either through the use of one initiative or a combination of complementing
incentives. However, the Town is not obligated to implement the incentive programs as
outlined in this Plan and may choose to discontinue any incentive associated with the CIP
at the sole discretion of Town Council.
Where Town Council resolves to discontinue a program or incentive, any approved
projects underway at the time will generally be honoured until the development is
concluded.
2.5 IMPLEMENTATION
Council shall prepare and adopt a set of guidelines and procedures to establish specifics
on how the various elements of the Plan will be implemented. The guidelines will
address such issues as the application and approval procedures, agreement
requirements, and how decisions will be made regarding which projects receive approval.
At the time Council establishes its annual budget, Council will determine the maximum
contribution to be made available to various programs under the CIP for the current year.
The Town will conduct periodic reviews of the programs being implemented under the
CIP to determine their effectiveness and to determine whether funding levels should be
increased or decreased, or whether modifications to the program should be made. Any
changes to the financial incentives programs will require pre-consultation with Ministry of
Municipal Affairs and Housing (MMAH).
3.0 FINANCIAL INCENTIVE PROGRAMS
This section outlines the financial incentive programs that may be implemented by the
Town through the CIP. These incentive programs are designed to stimulate and assist
new development, redevelopment and rehabilitation of vacant, underutilized or
deteriorated properties in the designated areas of the Town and may be funded by way of
both grants and loans.
Annual limits on expenditures/funds to be made available for the financial incentive
programs in this Plan will be determined by Town Council. Detailed program
implementation policies will also be established by the Town for the programs identified in
this Plan.
The following general implementation and eligibility criteria shall apply to all financial
incentive programs offered through this plan:
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Applications for funding shall generally be submitted prior to the issuance of a
building permit. Grants will only be paid out after the applicable improvements have
been completed and inspected by the Town and all outstanding work orders have
been satisfied;
All taxes and other Municipal financial obligations for a property must be paid in full
before any grant or loan is paid to an eligible property owner. The Town reserves
the right to request an independent audit of the applicants accounts, at the expense
of the applicant;
If a property is under an assessment appeal, the grant or loan application will be
held in abeyance until the appeal is resolved;
Any program applicant may be required to provide a business plan and detailed cost
estimates for the proposed works as part of the application;
Participating property owners may be required to enter into an agreement with the
Town specifying such items as the level of loan or grant available and the terms and
conditions associated with the loan or grant, including the circumstances whereby
an owner would be obligated to repay the Town for any loans or grants received;
If a building erected or improved with a program grant or loan is demolished prior to
the expiry of the grant or loan period, or the property is not maintained in a
satisfactory state of repair consistent with Town By-laws, the grant or loan is
forfeited and will be recovered by the Town;
To be eligible for any of the funding programs, the proposed work shall conform with
the goals of this CIP, all Town policies, standards and procedures including the
Town’s Property Standards By-law, Town’s Sign By-law, Town Zoning By-law, site
plan guidelines and the Central Area Design Study as appropriate, and will be
subject to review and the issuance of all required planning and development
approvals and building permits;
The total cost of all grants and loans provided by the Town and County combined
may not exceed the total cost of rehabilitation;
All applications for loan assistance under this CIP will be considered on a 'first
come, first served' basis and will be restricted to the limit of budgeted funding.
Should the number of eligible projects exceed the annual funding available, those
eligible projects will be held in queue until and if funding becomes available the
following year;
Any applicant may be required to provide detailed quotes and/or cost estimates for
services and materials subject to an application;
The Town may, at any time, discontinue or cancel funding of a program.
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Unused funds from a particular program may to be transferred to reserve for CIP
use in future years at the discretion of Town Council.
The following is a brief description of each program that may be offered at the discretion
of Town Council within all or part of the Community Improvement Project Area. A
summary of the program descriptions appear in Appendix II of this Plan.
3.1 INCREMENTAL TAX REBATE PROGRAM
This program is intended to provide a grant to owners of lands and buildings who
undertake improvements or redevelopment that result in an increased property
assessment. The amount of the grant provided will depend on the amount of the
municipal portion of property taxes that has increased as a result of the improvements.
The increase in realty tax represents the annual municipal realty tax in each year
following improvement or redevelopment of lands and buildings over and above municipal
realty tax prior to improvement or redevelopment of the lands in question. All commercial
and residential properties located in the Central Area are eligible for this program.
Residential, Commercial and Industrial areas outside of the Central Area and industrial
properties may also be eligible, where appropriateapplicable. For additional clarity, only
multi-residential or ARU developments that meet one or more Town housing objectives
(as outlined in the Community Strategic Plan) are eligible for consideration under this
program.
The increase in taxes, or tax increment, is calculated by subtracting the municipal portion
of property taxes before reassessment from the municipal portion of property taxes after
reassessment. The Town may provide any proportion of the increment for any length of
time that Council deems appropriate, to a maximum of 10 years. The tax increment does
not include any increase/decrease in municipal taxes due to a general tax rate
increase/decrease, or projects that result in a tax class change without an increase in
assessment due to redevelopment. Where a redevelopment results in a tax class
change, the Base assessment shall be set as the initial value in the new tax class.
3.2 FAÇADE IMPROVEMENT GRANT
This program is intended to provide a loan or grant to encourage exterior renovations
which are in keeping with the desired aesthetic effect and historical/heritage
characteristics of buildings within the designated areas. Eligible improvements may
consist of external repairs to façades, including signage, lighting, entrances and display
windows. Interior work will not be eligible. All commercial and residential properties in
the Central Area shall be eligible and commercial properties outside of the Central Area
may be eligible at prominent locations.
3.3 ALLEYWAY FAÇADE IMPROVEMENT GRANT
This Program is intended to provide loans to property owners in the Central Area to assist
with non-street front façade improvements to be consistent with the Central Area Design
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TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 11
Study and to improve the appearance of rear alleys and other visible servicing corridors.
All commercial and residential properties in the Central Area shall be eligible.
For the purposes of this program, a non-street front facade shall mean a portion of a non-
street front building that is visible from an adjacent street or alleyway. All works shall be
pre-approved and generally be in keeping with the Central Area Design Study.
3.4 BUILDING PERMIT FEE REBATE PROGRAM
This program is intended to provide a grant equivalent to the fees paid for Building
Permits. The program is meant to stimulate and encourage development and property
improvements. All commercial properties located in the Central Area shall be eligible, as
well as all industrial properties throughout the Town.
3.5 ARCHITECTURAL DESIGN GRANT PROGRAM
This program is intended to provide a grant to owners of lands and buildings in the
Central Area who wish to hire a professional such as an architect (for preparing designs,
estimates, etc.), an engineer (for structural analysis) or accredited designer (landscape,
interior, lighting or graphics/signage) to develop a project concept for other programs
offered under this CIP. Design Grants may be applied for prior to the submission of an
application for such applicable program. All design work shall generally be in keeping
with the Central Area Design Study to be eligible for funding through this program. All
commercial properties in the Central Area shall be eligible.
3.6 LEGAL AND REGISTRATION COSTS
In order to provide additional motivation for those landowners accssessing the CIP
programs, the Town will may assume a portion of the legal costs and costs associated
with registration of agreements for all of the above listed programs.
3.7 BROWNFIELD REDEVELOPMENT INCENTIVE PROGRAM
This program is intended to stimulate private sector investment in the reuse and
redevelopment of brownfield sites and partially offset the costs associated with the site
assessment and remediation.
Incentives offered by the Town could include a grant equivalent to 50% of the cost of a
Phase II Environmental Site Assessment, designated substances and hazardous
materials survey, remedial work plan or risk assessment. A maximum grant would be
determined by Town Council per environmental study and per property.
3.8 HOUSING PROJECTS
The Town may provide loans, either interest bearing or interest free, or grants for projects
that increase the supply of non-market housing, i.e. affordable, attainable or community
housing projects (e.g. Habitat for Humanity). Financial support should be accompanied
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TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 12
by a legal and binding commitment by the project owner/manager in terms of providing
these non-market housing units. In general, commitments should be longer term in
nature and demonstrate benefits that exceed the support provided.
3.98 COUNTY TAX GRANT BACK INCENTIVE PROGRAM
The County has also adopted a Community Improvement Plan that applies to those lands
within the County of Oxford that are subject to a local municipal downtown, central area,
or village core-oriented community improvement plan. All lands within the Central Area of
the Town of Tillsonburg, as identified on Appendix I, have been designated by County
Council, by by-law, as a Community Improvement Project Area (CIPA) for the purpose of
administrating the CCIP.
Similar to the tax incentive program offered through the Town CIP, the County CIP
provides a tax grant back to owners of commercial, industrial or institutional properties
and buildings who undertake improvements or redevelopment that result in an increased
property assessment.
Where a property is eligible for a tax grant back in accordance with the eligibility criteria
as contained in the Town CIP and is located in the Central Area, as defined in the County
CIP, the subject property may be eligible to receive a grant back for the increased County
portion of taxes that would result in the proposed redevelopment or improvement. As the
County CIP is intended to complement and enhance the incentives offered through the
Town CIP, this duplication of financial assistance is acknowledged and will be permitted.
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TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
APPENDIX II
TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
SUMMARY OF RECOMMENDED COMMUNITY IMPROVEMENT INITIATIVES
PROGRAM ELIGIBILITY CRITERIA
Alleyway
Façade
Improvement
Grant
Interest free loan or grant for alleyway building facade improvements and works to
comply with the Central Area Design Study, for properties in the Central Area.
50/50 matching funds.
Maximum of $10,000 per project.
Commercial properties in the Central Area are eligible.
Projects that incorporate Ontario Building Code improvements such as stairs,
railings, guards, fire escapes, etc. are also eligible.
Projects that meet energy conservation and efficiency goals shall be given a
higher score.
Architectural
Design Grant
Program
Grant to offset cost of retaining professionals to provide acceptable design(s), in
accordance with the Town Central Area Design Study for eligible properties in the
Central Area.
50/50 matching funds.
Maximum of $2,500 per project.
Commercial properties in the Central Area are eligible.
Affordable or social housing projects are eligible
Brownfield
Redevelopm
ent Grant
Program
Grant to cover up to 50% of the cost of a Phase II Environmental Site Assessment
(ESA), designated substances and hazardous materials survey, remedial work plan
or risk assessment.
50/50 matching funds.
Maximum of $5,000 per project.
Applicant must provide a copy of the ESA to the Town.
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TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
PROGRAM
ELIGIBILITY CRITERIA
Building
Permit Fee
Rebate
Program
Rebate of Building Permits fees for commercial and industrial properties in the CIP
area. Commercial Properties outside of the Central Area are not eligible for building
permit grants.
Industrial Projects – Small (Project value of $150,000 to $500,000)
Grant of 100% of the applicable building permit fees offered as a rebate once the
project is completed.
Industrial Projects – Large (Project value of $500,000 or more)
Grant of 50% of the applicable building permit fees offered as a rebate once the
project is completed.
Commercial Projects – Central Area (Minimum project value of $150,000)
Rebate of the applicable building permit fee offered once the project is complete, as
follows:
General renovations/rehabilitations - 25% Rebate;
Projects that will improve the overall attractiveness of the streetscape and
downtown - 50% Rebate;
Projects that meet above criteria and provide exemplary attention to detail and a
high level of design – 75% Rebate.
Facade
Improvement
Grant
Interest free loan or grant for exterior renovations of buildings within the Central Area.
Eligible improvements may consist of external repairs to facades, including signage,
lighting, entrances and display windows. Interior renovations will not be eligible.
50/50 matching funds.
Maximum of $10,000 per façade.
Commercial properties in the Central Area are eligible.
Other commercial properties outside of the Central Area may also be eligible at
prominent locations. These projects will not be eligible for the matching BIA
funds.
Project shall conform to the design principles contained within the Town’s Central
Area Design Study as determined by the Façade Improvement Review
Committee.
Projects that meet energy conservation and efficiency goals shall be given a
higher score.
Affordable or social housing projects may also be eligible subject to Council
approval and funding
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TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
PROGRAM
ELIGIBILITY CRITERIA
Accessibility
Renovation
Grant
Grant, of up to $3000, to improve accessibility to existing commercial buildings and
properties through the renovation of:
building entrances;
upgrading of doors;
installation of power assist door operators;
installation of ramps;
elevating devices;
accessible washrooms for the public.
This grant is intended to provide funds to assist owners and tenants of existing
commercial buildings, particularly older buildings in the Central Area, with
accessibility improvements to improve the accessibility of commercial buildings within
the Town.
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TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
Incremental
Tax Rebate
Program
Grant to rebate increase in Town property taxes resulting from improvements or
redevelopment of lands and buildings, for properties located in the CIP area. Projects
must meet the following general eligibility criteria:
An increased property assessment value;
Support Town objectives such as increased residential density, affordable or
social housing, retail, business services and industrial diversity as contained in
the Town’s strategic plans;
Conform to the principles of the Town’s Central Area Design Study (where
applicable);
Additional criteria including 75% of the front of the building is comprised of glass,
brick or stone and preference given to projects that use a brick consistent with
the yellow heritage brick evidenced throughout the downtown (for properties
zoned ‘Central Commercial (CC)’ & ‘Entrepreneurial (EC)’, where applicable).
Projects that meet energy conservation and efficiency goals, as well as water
conservation and re-use goals shall be given a higher score.
Commercial and Multi-Residential Projects (Within Central Area and Affordable
or Social Housing Projects within the Town Boundary) - Phase-in Schedule
General renovations/rehabilitations – Rebate of 100% of increased taxes in year
1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five, with full
taxes payable in year 6.
Projects that improve the overall attractiveness of the streetscape/community
and provide attention to detail and a high level of design – Rebate of 50% of
increased taxes from years 1 – 6, 40% of increased taxes in year 7, 30% in year
8, 20% in year 9, 10% in year 10, with full taxes payable in year 11.
Projects that are of strategic interest to the community and provide exemplary
attention to detail and a high level of design – Rebate of 100% of increased taxes
from years 1 – 6, 80% in year 7, 60% in year 8, 40% in year 9 and 20% in year
10, with full taxes payable in year 11.
Commercial Projects (Outside Central Area) - Phase-in Schedule
General renovations/rehabilitations – Rebate of 100% of increased taxes in year
1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five, with full
taxes payable in year 6.
Projects that improve the overall attractiveness of the streetscape/community
and provide attention to detail and a high level of design – Rebate of 50% of
increased taxes from years 1 – 6, 40% of increased taxes in year 7, 30% in year
8, 20% in year 9, 10% in year 10, with full taxes payable in year 11.
Projects that are of strategic interest to the community and provide exemplary
attention to detail and a high level of design – Rebate of 100% of increased taxes
from years 1 – 6, 80% in year 7, 60% in year 8, 40% in year 9 and 20% in year
10, with full taxes payable in year 11.
Industrial Projects - Phase-in Schedule
General renovations/rehabilitations – Rebate of 100% of increased taxes in year
1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five, with full
taxes payable in year 6.
Projects that improve the overall competitiveness of Tillsonburg’s economic base
while provide a high level of design – Rebate of 50% of increased taxes from
years 1 – 6, 40% of increased taxes in year 7, 30% in year 8, 20% in year 9, 10%
in year 10, with full taxes payable in year 11.
Projects that are of strategic interest to the community and provide a high level
of design – Rebate of 100% of increased taxes from years 1 – 6, 80% in year 7,
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TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
PROGRAM
ELIGIBILITY CRITERIA
60% in year 8, 40% in year 9 and 20% in year 10, with full taxes payable in year
11.
Legal and
Registration
Costs Grant
Grant to reimburse legal costs and costs associated with the registration of
agreements associated with the above programs.
Town staff may register applicable agreements on title, or provide a grant to a
maximum of $250 to reimburse legal costs of having a solicitor register the
applicable agreements on title.
Page 254 of 342
TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
APPENDIX III
TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
RECOMMENDED INCREMENTAL TAX REBATE GUIDELINES - DECISION MAKING MATRIX
DEVELOPMENT
TYPE CRITERIA LEVEL OF TAX INCREMENT GRANT
Downtown
Commercial
and Multi-
Residential
(including
Affordable or
Social
Housing)
Projects
Projects that meet General
Downtown Development
Objectives:
General property renovations/
rehabilitations that will improve
the attractiveness of the
Downtown
Year 1 - 100% rebate
Year 2 - 80% rebate
Year 3 - 60% rebate,
Year 4 - 40% rebate
Year 5 - 20% rebate
Rebate amount is calculated based
on incremental assessment growth
Full taxes are payable in year 6
Only Multi-Residential projects with a
minimum of 5-units are considered
Projects that meet High Level
Downtown Development
Objectives:
Improves the overall
attractiveness of the
streetscape/community
Projects that conform to some
of the design and general
guidelines contained in the
Town’s Central Area Design
Study
o E.g. Matching height with
adjacent buildings, building
maintains/ improves
consistency with heritage
elements from adjacent
buildings
Improved accessibility
Years 1 to 6 - 50% rebate of the
incremental tax increase
Year 7 - 40% rebate
Year 8 - 30% rebate
Year 9 - 20% rebate
Year 10 - 10% rebate
Rebate amount is calculated based on
incremental assessment growth
Full taxes are payable in year 11
Only Multi-Residential projects with a
minimum of 5-units are considered
Projects that meet Strategic Level
Downtown Development
Objectives:
Projects that conform to many
of the design and general
guidelines contained in the
Town’s Central Area Design
Study
Incorporate environmental
sustainability features and
Years 1 to 6 - 100% rebate of the
incremental tax increase
Year 7 - 80% rebate
Year 8 - 60% rebate
Year 9 - 40% rebate
Year 10 - 20% rebate
Rebate amount is calculated based on
incremental assessment growth
Full taxes are payable in year 11
Page 255 of 342
TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
technology that results in
energy conservation and
reduced environmental impact
Improved accessibility with no
barriers to access
Only Multi-Residential projects with a
minimum of 5-units are considered
Commercial
Projects
Outside of
Downtown
Projects that meet General
Commercial Development
Objectives:
General property renovations/
rehabilitations that will improve
the attractiveness of the
community
Year 1 - 100% rebate
Year 2 - 80% rebate
Year 3 - 60% rebate
Year 4 - 40% rebate
Year 5 - 20% rebate
Rebate amount is calculated based
on incremental assessment growth
Full taxes are payable in year 6
Projects that meet High Level
Commercial Development
Objectives:
Improves the overall
attractiveness of the
streetscape/community
Projects that provide a higher
level of architectural design
o E.g. majority of front of
building comprised of glass,
brick or stone, inclusion of
heritage elements
Years 1 to 6 - 50% rebate of the
incremental tax increase
Year 7 - 40% rebate
Year 8 - 30% rebate
Year 9 - 20% rebate
Year 10 - 10% rebate
Rebate amount is calculated based on
incremental assessment growth
Full taxes are payable in year 11
Projects that meet Strategic Level
Commercial Development
Objectives:
Significantly improves the
overall attractiveness of the
streetscape/ community
Provides for a high level of
architectural design:
o E.g. majority of front of
building comprised of glass,
brick or stone, inclusion of
heritage elements
Incorporates environmental
sustainability features and
technology that results in energy
conservation and reduced
environmental impact
Years 1 to 6 - 100% rebate of the
incremental tax increase
Year 7 - 80% rebate
Year 8 - 60% rebate
Year 9 - 40% rebate
Year 10 - 20% rebate
Rebate amount is calculated based on
incremental assessment growth
Full taxes are payable in year 11
Page 256 of 342
TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN
Industrial
Projects
Projects that meet General
Industrial Development
Objectives:
General property renovations/
rehabilitations that will improve
the attractiveness of the
community
Year 1 - 100% rebate
Year 2 - 80% rebate
Year 3 - 60% rebate,
Year 4 - 40% rebate
Year 5 - 20% rebate
Rebate amount is calculated based on the
incremental assessment growth only
Full taxes are payable in year 6
Projects that meet High Level
Industrial Development
Objectives:
Improves the overall
attractiveness of the
streetscape/community
Projects that provide a higher
level of architectural design:
o E.g. majority of front of
building comprised of glass,
brick or stone, inclusion of
heritage elements
Years 1 to 6 - 50% rebate of the incremental
tax increase
Year 7 - 40% rebate
Year 8 - 30% rebate
Year 9 - 20% rebate
Year 10 - 10% rebate
Rebate amount is calculated based on the
incremental assessment growth only
Full taxes are payable in year 11
Projects that meet Strategic Level
Commercial Development
Objectives:
Significantly improves the
overall attractiveness of the
streetscape/community
Provides for a high level of
architectural design:
o E.g. majority of front of
building comprised of glass,
brick or stone, inclusion of
heritage elements
Incorporates environmental
sustainability features and
technology that results in
energy conservation and
reduced environmental impact
Supports growth in key
economic sectors for the Town,
E.g. Automotive, High Tech
Manufacturing, Agri-food/Food
Processing, Energy, etc.
Years 1 to 6 - 100% rebate of the incremental
tax increase
Year 7 - 80% rebate
Year 8 - 60% rebate
Year 9 - 40% rebate
Year 10 - 20% rebate
Full taxes are payable in year 11
Page 257 of 342
Page 1 of 5
Subject: Surplus Land Declaration – 25 Maple Lane Property
Report Number: EDM 22-25
Department: Economic Development Department
Submitted by: Cephas Panschow
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT the 25 Maple Lane property, described as Part Lot 380, Plan 500; Part 1, Plan
41R-9104, Except Part 1 Plan 41R-10139; be declared surplus to the needs of the
Town of Tillsonburg in accordance with Bylaw 2021-031 (land disposition) including
suitable notification to the public.
BACKGROUND
The Town of Tillsonburg acquired the 25 Maple Lane or former Maple Lane Public
School property on August 16, 2022 as a “Preferred Entity” under the Education Act
(Regulation 444/98), which provides for public bodies to have advance circulation of
surplus school properties.
The subject property has been acquired to enable the development of 160 Long Term
Care beds and accompanying retirement home developments in the community. In
2019, the Town of Tillsonburg entered into an agreement with a developer for the
conditional sale of the 31 Earle Street (Elliott Fairburn) property; however, it was
identified, even at that time, that Maple Lane property would be more suitable for the
proposed development.
Since 2019, the 25 Maple Lane property has been declared surplus by the Thames
Valley District School Board and acquired by the Town. Hence, the Town is moving
forward with the surplus declaration to enable the potential sale of the property. Should
Page 258 of 342
EDM 22-25
Page 2 of 5
the property be declared surplus, a bylaw will be brought forward at a future meeting to
enter into an agreement with a developer for this property.
Figure 1 – Subject Property: 25 Maple Lane (former Maple Lane Public School)
DISCUSSION
The 25 Maple Lane property is approximately 5.7 Acres (See Appendix A for legal
plans). The lands are currently designated Residential and zoned Minor Institutional.
Planning has advised that a re-designation and rezoning of the lands would be required
to proceed with re-developing the property.
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EDM 22-25
Page 3 of 5
CONSULTATION
Notice of the potential surplus property has been provided in accordance with Bylaw
2021-031, and specifically, by:
Posting of two notices on the property (November 1, 2022);
Posting a notice on the Town’s website (November 1, 2022); and,
Publishing a notice in the Tillsonburg News (to be published in the Nov 9 and 16
updates).
FINANCIAL IMPACT/FUNDING SOURCE
There is no financial impact related to this report.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Strategic Direction – Work with Oxford County and community partners
to ensure an adequate supply of affordable, attainable housing options
Priority Project – Short Term - Long-term care advocacy
ATTACHMENTS
Page 260 of 342
EDM 22-25
Page 4 of 5
Appendices – Legal Plans
Page 261 of 342
EDM 22-25
Page 5 of 5
Page 262 of 342
Page 1 of 6
Subject: Economic Development Advisory Committee Recommendation – Project
Consultant
Report Number: EDM 22-26
Department: Economic Development Department
Submitted by: Cephas Panschow
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
RECOMMENDATION
THAT the Economic Development Advisory Committee recommendation for the Town
to consider project management options for the development of Phase 2 of the Van
Norman Innovation Park be referred to 2023 budget deliberations for consideration.
BACKGROUND
The purpose of this report is to provide Council with advice from the Economic
Development Advisory Committee (EDAC) regarding the development of Phase 2 of the
Van Norman Innovation Park (VIP). The Committee passed the following resolution at
their September 13, 2022 meeting:
THAT the Economic Development Advisory Committee recommends to Council
that the Town investigate hiring a project manager to handle the future phases of
industrial land development.
If Council approves the recommendation, staff will conduct research options in this
regard and bring forward for Council’s consideration as part of the 2023 budget process.
Page 263 of 342
EDM 22-26
Page 2 of 6
DISCUSSION
Subsequent to the success the Town has experienced with respect to land sales in
Phase 1 of the Van Norman Innovation Park, the Economic Development Advisory
Committee asked for a “roadmap” for the development of future phases of the Van
Norman Innovation Park.
The first phase of the VIP represented the first Industrial Plan of Subdivision ever
approved in the Town of Tillsonburg and there were a number of obstacles and key
learnings obtained through that process. Based on the significant complexity of the
Draft Plan of Subdivision and Engineering Design Approvals process (see Appendix A),
the Committee is recommending that a project lead be retained by the town in order to
expedite the development and approvals for Phase 2 of the VIP.
Southwestern Ontario is currently experiencing unprecedented demand for industrial
development sites and, if the Town of Tillsonburg wishes to be part of future growth, it
will need to move forward with bringing additional industrial lands to market in an
expedited manner.
If Council approves the recommendation, staff will conduct research options in this
regard and bring forward for Council’s consideration.
CONSULTATION
This report is being brought forward based on the advice of the Town’s Economic
Development Advisory Committee and the resolution passed at their September 13,
2022 meeting.
FINANCIAL IMPACT/FUNDING SOURCE
There is no financial impact related to this report.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☒ Business attraction, retention and expansion
☐ Community growth
Page 264 of 342
EDM 22-26
Page 3 of 6
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Through community and regional partnerships, Tillsonburg will attract and retain
a diverse range of businesses, creating employment opportunities for residents and a
balanced tax base.
Strategic Direction – Ensure adequate supply of “shovel ready” land for business
attraction and expansion
Priority Project – Short Term - Build out of new industrial land purchase
ATTACHMENTS
None
Page 265 of 342
EDM 22-26
Page 4 of 6
Appendix A – Approval Processes
Draft Plan of Subdivision
Page 266 of 342
EDM 22-26
Page 5 of 6
Engineering Design Approvals Process
Page 267 of 342
EDM 22-26
Page 6 of 6
Page 268 of 342
Page 1 of 2
Subject: Hangar Land Lease Agreement Taxiway C1-9
Report Number: OPD 22-46
Department: Operations and Development Department
Submitted by: Richard Sparham, Manager of Public Works
Meeting Type: Council Meeting
Meeting Date: Tuesday, October 11, 2022
RECOMMENDATION
THAT Council receives Report OPD 22-46 Airport Hangar Land Lease Taxiway C1 Lot
#9;
AND THAT a By-law to a) execute the Agreement to Terminate the Lease with Danny
Richer for Taxiway C1 Lot #9, b) to execute the Hanger Land Lease Agreement for
Taxiway C1 Lot #9 with Mark Kniss and c) repeal By-law 3883, be brought forward for
Council consideration.
BACKGROUND
Council approved by-law 3883 to enter into a lease agreement with Danny Richer for
Taxiway C1 Lot #9 on February 26th, 2015.
Danny Richer has agreed to sell Taxiway C1 Lot #9 to Mark Kniss and have requested
the current lease be terminated and a new lease with Mark Kniss for Taxiway C1 Lot #9
be authorized.
The existing lease with Danny Richer shall be terminated as of October 31st, 2022 with
the new lease with Mark Kniss shall take effect as of November 1st, 2022 and end on
January 1st, 2042.
DISCUSSION
After reviewing the existing lease agreement and amendments for this hangar, Staff
recommends that the current lease agreement with Mark Kniss be executed.
CONSULTATION
The following staff and resources have been consulted in preparing this report:
Page 269 of 342
OPD 22-45 Hangar Land Lease Agreement Taxiway C1-9
Page 2 of 2
Interim Director of Operations and Development
Director of Finance
FINANCIAL IMPACT/FUNDING SOURCE
No changes. The rent is the same at $1,116.00 per annum (based upon $0.31 per
square foot of Hangar building area) plus H.S.T.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☒ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Tillsonburg residents and businesses will be connected to each other, regional
networks, and the world through effective traditional and digital infrastructure.
Strategic Direction – Leverage the municipal airport more effectively to increase
access, visibility and business activity in Tillsonburg.
Priority Project – Immediate Term – Airport Master Plan and implementation
ATTACHMENTS:
Hangar C1-9 Termination of Existing Agreement
Hangar C1-9 Tillsonburg Airport Hangar lease agreement Mark Kniss
Existing Lease Agreement with Danny Richer
Page 270 of 342
THE CORPORATION OF THE TOWN OF TIUSONBURG
BY-LAW NUMBER 3883
A BY-LAW to Authorize a Lease Agreement Between the Corporation of the
Town ofTillsonburg and Danny Richer, for the construction of a 3,600 square
foot hangar at the Tillsonburg Regional Airport for a twenty (20) year term
expiring on December 31, 2035 subject to the terms and conditions contained
within the lease.
WHEREAS the Corporation of the Town of Tillson burg deems it necessary and
expedient to enter into an agreement with Danny Richer;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule "A" forms part of this by-
law;
2. THAT the Mayor and Clerk be hereby authorized to execute the
attached agreement marked as Schedule "A" on behalf of the Corporation of
the Town of Tillsonburg.
This by-law shall come into force and take effect immediately after the final
passing hereof.
READAFIRSTANDSECONDTIMETHIS261hDAYOFFEBRUARY, 2015.
READATHIRDAND FINAL TIME AND PASSEDTHIS261h DAY OF, 2015.
Page 271 of 342
WHEREAS
LEASE
(AIRPORT-LAND LEASE FOR HANGAR)
~r-e'n<'><>-"-1.
Made this Bt, day of, 2015. 0
BETWEEN
THE CORPORATION OF THE TOWN OF TILLSON BURG
(hereinafter referred to as the "Lessor")
-and-
Danny Richer.
(hereinafter referred to as the "Lessee")
The Lessor owns property legally described as Lots 5 & 6 and Part of Lots 2, 3, 4 and 7,
Concession 7 Dereham (the "Property") in the Township of South West Oxford, County of Oxford,
Province of Ontario. Contained on the Property is an airport (the "Airport"), agricultural lands and
buildings ancillary to the use of the Airport.
The Lessee is desirous to lease from the Lessor a portion of the Property being 60 feet wide by
60 feet deep comprising of approximately 3,600 square feet, more or less, as marked on
Schedule "A" (the "Premises") to construct a new aircraft hangar (the "Hangar"). The Lessor
acknowledges that the Hangar is not owned by the Lessor but by the Lessee.
In consideration of the covenants, agreements, warranties and payments herein set forth and provided
for, the Parties hereto respectively covenant and agree as follows:
1. GRANT OF LEASE
(1) The Lessor leases the Premises to the Lessee:
(a) At the Rent set forth in Section 2;
(b) For the Term set forth in Section 3; and
(c) Subject to the conditions and in accordance with the covenants, obligations and
agreements herein.
(2) The Lessor covenants that it has the right to grant the leasehold interest in the Premises
free from encumbrances except as disclosed on title.
2. RENT
(1) Rent means the amounts payable by the Lessee to the Lessor pursuant to this Section
and includes Additional Rent.
(2) The Lessee covenants to pay to the Lessor, during the Term of this Lease rent as follows
(the "Base Rent"): For every year of the Term, the total sum of$ 1,044 per annum plus
H.S.T. (based upon $0.2900 per square foot of building area), and any other applicable
services tax which may accrue on account of the Lessor collecting rent, payable yearly in
advance. Base Rent shall commence on the first day of the Term. If the first day of the
Term is not January 1st then Base Rent for the first year of the term shall be prorated until
December 31 of the initial year. Base Rent shall then be due on 1st day of the year
commencing on April1'1, 2015 and every 1st day of January thereafter. The Parties
further agree that the Lessor may, in their sole and absolute discretion, increase the Base
Rent annually by the Consumer Price Index for the Province of Ontario as established by
Statistics Canada for the previous calendar year. The Parties agree that all increases in
the Base Rent by the Consumer Price Index shall be cumulative. If the square footage of
the Premises expands then Base Rent shall accordingly increase in proportion to the
additional square footage.
(3) The Lessee further covenants to pay all other sums required by this Lease to be paid by
it and agrees that all amounts payable by the Lessee to the Lessor or to any other party
pursuant to the provisions of this Lease shall be deemed to be additional rent ("Additional
Rent") whether or not specifically designated as such in this Lease.
(4) The Lessor and the Lessee agree that it is their mutual intention that this Lease shall be a
completely carefree net lease for the Lessor and that the Lessor shall not, during the
Term of this Lease, be required to make any payments in respect the Premises other
than charges of a kind personal to the Lessor (such as income and estate taxes and
mortgage payments) and to effect the said intention of the parties the Lessee promises:
(a) To pay as Additional Rent: business taxes, real estate taxes and licenses if
applicable;
Page 272 of 342
2
(b) To pay $100.00 annually as Additional Rent for such expenses incurred by the
Lessor for the maintenance and servicing to the Airport. The Parties further
agree that this amount may, in the Lessor's sole and absolute discretion, be
increased annually by the Consumer Price Index for the Province of Ontario as
established by Statistics Canada or its successor organization, for the previous
calendar year. The Parties agree that all increases in the Additional Rent by the
Consumer Price Index shall be cumulative; and,
(c) To pay for or provide servicing and maintaining the Premises and the Hangar
and shall include the following:
(i) All utilities and services including, but not limited to, electricity, water,
sewage, natural gas and/or propane. The Lessee acknowledges that
connection fees for utilities and services are entirely at the Lessee's cost.
Further, the Lessee acknowledges that nothing in this Lease, including in
this article, is a warranty, covenant or representation by the Lessor to
provide connections, utilities and/or services to the Premises or that the
services and/or utilities can be extended to the Premises;
(ii) Snow removal and landscaping on the Premises including cutting the
grass and weed control within one (1) metre of the Premises, if
applicable; and,
(iii) All repair, service and maintenance to the Hangar including reasonable
wear and tear;
(d) To pay a one-time airport infrastructure fee as contained within the current Rates
& Fees Bylaw for the Town of Tillsonburg;
(5) The Lessee hereby agrees to indemnify and protect the Lessor from any liability accruing
to the Lessor in respect of the expenses payable by the Lessee as provided for herein;
(6) Additional Rent shall be payable yearly in advance on the same dates stipulated for
payment of Base Rent in Section 2 (2).
(7) All payments to be made by the Lessee pursuant to this Lease are to be in Canadian
funds by bank draft, money order or cheque payable to the Lessor and shall be delivered
to the Lessor at the Lessor's address for service set out in Section 14 or to such other
place as the Lessor may from time to time direct in writing.
(8) All Rent in arrears and all sums paid by the Lessor for expenses incurred which should
have been paid by the Lessee shall bear interest from the date payment was due, or
made, or expense incurred at a rate per annum equal to the prime commercial lending
rate of the Lessor's bank plus two (2) per cent.
(9) The Lessee acknowledges and agrees that the payments of Rent and Additional Rent
provided for in this Lease shall be made without any deduction for any reason
whatsoever unless expressly allowed by the terms of this Lease or agreed to by the
Lessor in writing and no partial payment by the Lessee which is accepted by the Lessor
shall be considered as other than a partial payment on account of Rent owing and shall
not prejudice the Lessor's right to recover any Rent owing.
3. TERMS AND POSSESSION
(1)
(2)
The Lessee shall have possession of the Premises for a period of twenty (20) years (the
"Term"), commencing on the 151 day of April, 2015 and ending on the 31" day of
December 2035.
Subject to the Lessor's rights under this Lease, and as long as the Lessee is in good
standing, the Lessor covenants that the Lessee shall have quiet enjoyment of the
Premises during the Term of this Lease without any interruption or disturbance from the
Lessor or any other person or persons lawfully claiming through the Lessor.
4. ASSIGNMENT
(1)
(2)
(3)
The Lessee shall not assign this Lease or sublet the whole or any part of the Premises
unless they first obtain the consent of the Lessor in writing, which consent shall not
unreasonably be withheld and provided the sub-lessee and/or assignee signs a written
acknowledgement that he/she will be bound by the terms, conditions and rules as
provided for in this Lease. The Lessee hereby waives its right to the benefit of any
present or future Act of the Legislature of Ontario which would permit the Lessee to
assign this Lease or sublet the Premises without the Lessor's consent.
The consent of the Lessor to any assignment or subletting shall not operate as a waiver
of the necessity for consent to any subsequent assignment or subletting.
Any consent given by the Lessor to any assignment or other disposition of the Lessee's
interest in this Lease or in the Premises shall not relieve the Lessee from his obligations
under this lease, including the obligation to pay Rent, Base Rent and Additional Rent as
Lessor's Initials ___ _ Lessee's lniti~~
Page 273 of 342
3
provided for herein.
(4) If all or more than 50% of the shares in the Lessee should be sold, assigned or
transferred in any manner to a person other than the Lessee, then such transferee shall
sign a guarantee to be bound by the terms of this Lease.
5. USE
(1) During the Term of this Lease the Premises shall not be used for any purpose other than
as an aircraft hangar for the storage, repair and operation of airplanes and all reasonably
related functions, without the express consent of the Lessor given in writing. The Lessee
shall not construct a new hangar or any other building on the Premises except in
accordance to the terms of this Lease.
(2) The Lessee shall not do or permit to be done at the Premises anything which may:
(a) Contravene the tenant policy as established by the Lessor from time to time;
(b) Cause damage to the Premises;
(c) Cause injury or annoyance to occupants of neighbouring premises;
(d) Make void or voidable any insurance upon the Premises;
(e) Constitute a breach of any by-law, status, order or regulation of any municipal,
provincial or other competent authority relating to the Premises, Septic Bed,
Property or Airport; and,
(f) Create any environmental hazard. The Lessee shall not store, allowed to be
stored or do anything that creates hazardous waste or toxic material as defined
by the Environmental Protection Act or any related or successor legislation. If
any order is made by any level of government, including all agencies, Crown
corporations plus municipal bodies, or Court is made as a result of the Lessee's,
or its servants, directors, employees, invitees, customers or agents, actions or
inaction under this Article or Articles 5{2)(e) or as a result of the septic bed
system used by the Lessee then the Lessee shall satisfy the terms of such order
including, but not limited to, paying all costs of the work required and shall
indemnify and save the Lessor harmless from any costs, including legal costs, if
the Lessor suffers any damages or pays any costs associated with such order.
(3) The Lessee shall:
(a) Not interfere in the use of the Airport or any other use of the Property. The
Lessee acknowledges that there are other uses of the Property and it shall not
interfere in any other use of the Property. The Lessee further acknowledges that
there are other lessees and users of the Airport and it shall not unreasonably
interfere in the use or operation of the Airport in any manner nor shall it do, or
allow to be done by any of its invitees, customers, employees or agents, anything
that would cause or constitute a nuisance, safety violation or hazard to any other
lessee or any user of the Airport who are acting reasonably;
(b) Comply with all federal and provincial transportation guidelines, regulations,
rules, by-laws, statutes, directives and any other such matter that governs the
flight, use or operation of aircraft;
(c) Not block or obstruct the taxiways or runway and permit the ingress and egress
to adjacent hangars, aprons and parking areas;
(d) Not conduct any major repairs to any motor vehicle of any kind other than an
aircraft or any vehicle or machinery ancillary to or connected with aircraft;
(e) Not start any aircraft in the Hangar;
(f) Not store any items on the Premises or in the Hangar other than aircraft and
related aircraft items except as specifically permitted in this agreement;
(g) Not store any flammable products inside the Hangar or on the Premises with the
exception of fuel or necessary aircraft related products;
(h) Notify the Lessor of any public activities and/or events no less than thirty (30)
days before such activity and/or event with approval by the Lessor, in their sole
and absolute discretion and such approval not to be unreasonably withheld;
(i) Comply with all rules and regulations of the Airport and ensure the compliance of
all the Lessee's contractors, employees, agents, customers and invitees; and,
Ul Provide proof of documentation showing current and proper insurance coverage
of any aircraft stored inside the Hangar.
(4) The Lessee acknowledges that the Lessor may require the adjustment in the Airport
leases and as such may demand the Lessee to move the Hangar and the location of the
Premises. The Lessor shall compensate the Lessee for any expenses in moving the
Hangar as agreed between the Parties.
(5) The Lessee shall be permitted to construct and maintain one (1) aircraft hangar on the
Premises as follows:
(a)
(b)
The dimension of the Hangar shall be 60 feet by 60 feet for a total of 3,600 feet;
The style of the Hangar shall be either a pole barn style building or a metal frame
Lessor's Initials ___ _
Page 274 of 342
(b)
(c)
(d)
(f)
(e)
(f)
4
building;
The siding, siding colour, roof colour and height of the building will be maintained
in accordance with current Airport standards as approved by the Lessor;
Any construction and/or renovation shall comply with all applicable building code
standards and by-laws of the municipality in which the Premises are located
including the Township of South West Oxford and any federal or provincial
statutes, rules or regulations;
Prior to the commencement of construction, the Lessee shall submit, at its sole
cost, a drainage/grading plan which includes, but not limited to, the information
required in this article 5(5) of this Lease and the proposed floor elevation, which
all shall be subject to the approval of the Lessor;
The Lessor agrees to maintain the lot grading during construction and erection of
the Hangar and shall comply with the lot grading and drainage requirements of
the Property, Lessor and the Township of South-West Oxford, as approved by the
Lessor, in their sole and absolute discretion, and at the sole cost of the Lessee;T
Obtain all necessary permits as applicable at the expense of the Lessee; and,
The Lessee shall be responsible for and pay the cost of all repair, renovation,
and maintenance and nothing in this Lease shall render the Lessor responsible
for any such costs.
(6) The Lessor acknowledges that it has granted access to the Lessee for the Lessee to
maneuver its aircraft from the Hangar to the adjacent taxiway and runway of the Airport.
Further, the Lessor hereby grants to the Lessee, its successors and assigns, free and
uninterrupted access in, over, upon, across or through the hangar apron area, defined as
sixteen point five (16.5) metres at the front and rear of the Hangar. The Lessor grants to
the Lessee the right to enter upon the hangar apron area at all times and to pass and
repass thereon as may be required by the Lessee, and its licensees, successors,
assigns, servants, agents, employees and contractors including all necessary vehicles,
equipment and machinery, from time to time, for the purposes of installing, maintaining,
replacing, and reconstructing a suitable, in the sole and absolute discretion of the Lessor,
surface treatment to the hangar apron. Any cost of installing, removing, maintaining,
replacing and/or reconstructing the hangar apron shall be at the sole expense of the
Lessee without contribution of the Lessor. The Lessee covenants that it shall not conduct
such work to the hangar apron without first obtaining the consent of the Lessee and such
consent shall not be unreasonably withheld. The Lessee hereby releases the Lessor from
any and every claim which may or might arise out of the proper exercise by the Lessee of
any of the rights granted herein.
6. REPAIR AND MAINTENANCE
(1) The Lessee covenants that during the term of this Lease and any renewal thereof the
Lessee shall keep the Premises and Hangar in good condition including all alterations
and additions made thereto, and shall, with or without notice, promptly make all needed
repairs and all necessary replacements as would a prudent owner. The Lessee shall be
responsible for all wear and tear to the Hangar and shall affect all repairs as necessary.
Save and accept the Lessor's, or its agents, contractors and employees, negligence
and/or intentional actions, at no time is the Lessor responsible for any repairs or damage
to the Hangar and/or Premises.
(2) The Lessee shall permit the Lessor or a person authorized by the Lessor to enter the
Premises to examine the condition thereof and view the state of repair at reasonable
times:
(3)
(a)
(b)
and if upon such examination repairs are found to be necessary, written notice of
the repairs required shall be given to the Lessee by or on behalf of the Lessor
and the Lessee shall make the necessary repairs within the time specified in the
notice; and,
if the Lessee refuses or neglects to keep the Premises in good repair the Lessor
may, but shall not be obliged to, make any necessary repairs, and shall be
permitted to enter the Premises, by himself or his servants or agents, for the
purpose of effecting the repairs without being liable to the Lessee for any loss,
damage or inconvenience to the Lessee in connection with the Lessor's entry
and repairs. If the Lessor makes such repairs the Lessee shall pay the cost of
them immediately as Additional Rent.
Subject to any renewal, upon the expiry of the Term or other determination of this Lease
the Lessee agrees to surrender peaceably the Premises to the Lessor in a state of good
repair and subject to the conditions contained in this Article 6(3) may remove the Hangar
provided the Lessee places the Premises back into a similar condition as it was in prior to
the construction of the Hangar even if the construction of the Hangar predated this
Lease. At any time during the Term, expiry of the Term, if an Act of Default occurs or
upon termination of this Lease if the Lessee is in arrears of any rent whatsoever the
Lessee agrees that the Lessor shall be permitted to register such lien on the Hangar
under the Personal Property Security Act and possession of the Hangar will not be
Lessor's Initials ___ _ Lessee's lnitial~b '
-------. ---
Page 275 of 342
5
obtained by the Lessee until the lien is paid in full with all accrued interest and legal fees.
(4) The Lessee shall immediately give written notice to the Lessor of any substantial damage
that occurs to the Premises from any cause.
(5) The Lessee hereby agrees that at no time is the Lessor responsible for any damage,
including damage to property or personal injury, as a result of the Lessee's use of the
Premises, Airport or Property and the Lessee hereby waives any cause of action in law,
equity or by statute as against the Lessor for any loss. The Lessee acknowledges that it
shall not institute any claim or make any demand against the Lessor, or anyone that may
claim indemnity from the Lessor, for any personal injury or damage to property, including
aircraft, as a result of the Lessee's use (including storage) of the Hangar, Airport or
Property. The Lessee acknowledges that the use of the Airport, Hangar or Property is at
its own risk.
(6) The Lessee hereby forever releases the Lessor from any and all claims in law, equity or
by statute as a result of any intentional or negligent acts of any other lessee and/or user
of the Property and/or Airport, or their agents, contractors, invitees, customers or
employees that may cause death, personal injury or property loss to the Lessee or its
agents, customers, employees, contractors or invitees.
7. ALTERATIONS AND ADDITIONS
(1) If the Lessee, during the Term of this Lease or any renewal of the Lease, desires to make
any alterations or additions to the Premises, including but not limited to; erecting
partitions, attaching equipment, and installing necessary furnishings or additional
equipment of the Lessee's business but not including erecting a new hangar or any other
building, the Lessee may do so at his own expense provided that any and all
alterations or additions to the Premises made by the Lessee must comply with all
applicable building code standards and by-laws of the municipality in which the Premises
are located including the Township of Southwest Oxford and any federal or provincial
statutes, rules or regulations.
(2) The Lessee shall be responsible for and pay the cost of any alterations, additions,
installations or improvements that any governing authority, municipal, provincial or
otherwise, may require to be made in, on or to the Premises.
(3) No sign, advertisement or notice shall be inscribed, painted or affixed by the Lessee, or
any other person on the Lessee's behalf, on any part of the outside of the Hangar unless
it is located along the facade of the Hangar's front and provided it complies with the
Lessor's signage requirements and with all applicable laws, by-laws and regulations and
is in good workmanlike manner. No other sign, advertisement or notice shall be erected
unless it has been approved in every respect by the Lessor in writing.
(4) The Lessee agrees, at his own expense and by whatever means may be necessary,
immediately to obtain the release or discharge of any encumbrance that may be
registered against the Lessor's property in connection with any additions or alterations to
the Premises made by the Lessee or in connection with any other activity of the Lessee.
(5) The Lessee shall, at his own expense, if requested by the Lessor, remove any or all
additions or improvements made by the Lessee to the Premises during the Term and
shall repair all damage caused by the installation or the removal or both.
(6) The Lessee shall not bring onto the Premises or any part of the Premises any machinery,
equipment or any other thing that might in the opinion of the Lessor, by reason of its
hazardous nature, weight, size or use, damage the Premises or the Property. If the
Premises or Property are damaged the Lessee shall restore the Premises immediately or
pay to the Lessor the cost of restoring the Premises.
8. INSURANCE
(1) The Lessee covenants to keep the Lessor indemnified and save harmless the Lessor at
all times against all claims, suits, procedures, actions and demands (including but not
limited to all legal costs) whatsoever and howsoever arising by any person, entity or
corporation whether in respect of damage, loss or death to person or property, arising out
of or occasioned by the maintenance, use or occupancy of the Premises, Airport and
Property or the subletting or assignment of same or any part thereof. And the Lessee
further covenants to indemnify the Lessor with respect to any encumbrance on or
damage to the Premises occasioned by or arising from the act, default, or negligence of
the Lessee, its officers, agents, servants, employees, contractors, customers, invitees or
licensees. The Lessee agrees that the foregoing indemnity shall survive the termination
of this Lease notwithstanding any provisions of the Lease to the contrary.
(2) The Lessee shall carry insurance in his own name insuring against the risk of damage to
the Lessee's property and the Hangar within the Premises caused by fire or other perils.
--·-"0
Lessor's Initials Lessee's Initials ":\. ~<-.~
---··----···
Page 276 of 342
6
(3) The Lessee shall carry such public liability and property damage insurance including
personal injury and property damage coverage with at least one million ($1,000,000.00)
dollars in limits of each occurrence with respect the Premises and Lessee's occupation of
the Premises.
(4) All insurance policies in this Section 8 including this Article shall name the Lessor, where
applicable, as an insured and loss payee and the policy shall include a cross-liability
endorsement.
(5) Upon demand of the Lessor, the Lessee shall provide a copy of any and all policies of
insurance including renewals and terms of such policies to the Lessor. If any policy of
insurance is canceled the Lessee shall inform the Lessor without delay of such
cancellation and shall obtain a replacement policy without delay on the same terms as
set out in this Section 8.
9. ACTS OF DEFAULT AND LESSOR'S REMEDIES
(1)
(2)
(3)
(4)
(a)
(b)
An Act of Default has occurred when:
The Lessee has failed to pay Rent for a period of 45 consecutive days from the
date that payment has been requested by the Lessor;
The Lessee has breached his covenants or failed to perform any of his
obligations under this lease for a period of 45 consecutive days plus:
(i) The Lessor has given ten (10) days notice specifying the nature of the
default and the steps required to correct it; and,
(ii) The Lessee has failed to correct the default as required by the notice;
(c) The Lessee has:
(i) Become bankrupt or insolvent or made an assignment for the benefit of
creditors;
(ii) Had its property seized or attached in satisfaction of a judgment;
(iii) Had a receiver appointed;
(iv) Committed any act or neglected to do anything with the result that a
Construction Lien or other encumbrance is registered against the
Lessor's property; or,
(v) Taken action with a view to dissolution or liquidation;
(d) Any insurance policy is canceled or not renewed by reason of the use or
occupation of the Premises, or by reason of non-payment of premiums;
(e) The Premises:
(i) Has become vacant or remain unoccupied for a period of 180
consecutive days. For the purposes of this section the Parties agree that
the terms "vacant and "unoccupied" shall mean no use or utilization of
the Hangar and/or no storage of necessary tools, implements or
equipment in the Hangar; or,
(ii) Is used by any other person or persons, or for any other purpose than as
provided for in this Lease without the written consent of the Lessor.
When an Act of Default on the part of the Lessee has occurred:
(a) The current year's rent together with the next years' rent shall become due and
payable immediately; and,
(b) The Lessor shall have the right to terminate this Lease and to re-enter the
Premises and deal with them as he may choose.
If, because an Act of Default has occurred, the Lessor exercises his right to terminate this
Lease and re-enter the Premises prior to the end of the Term, the Lessee shall
nevertheless be liable for payment of Rent and all other amounts payable by the Lessee
in accordance with the provisions of the Lease until the Lessor has re-let the Premises or
otherwise dealt with the Premises in such manner that the cessation of payments by the
Lessee will not result in loss to the Lessor and the Lessee agrees to be liable to the
Lessor, until the end of the Term of this Lease for payment of any difference between the
amount of Rent hereby agreed to be paid for the Term hereby granted and the Rent any
new Lessee pays to the Lessor.
If when an Act of Default has occurred, the Lessor chooses not to terminate the Lease
and re-enter the Premises, the Lessor shall have the right to take any and all necessary
steps to rectify any or all Acts of Default of the Lessee and to charge the costs of such
rectification to the Lessee and to recover the costs as Rent.
Lessor's Initials ___ _ Lessee's Initial;·yR
Page 277 of 342
7
(5) If, when an Act of Default has occurred, the Lessor chooses to waive his right to exercise
the remedies available to him under this Lease or at law the waiver shall not constitute
condonation of the Act of Default, nor shall the waiver be pleaded as an estoppel against
the Lessor to prevent his exercising his remedies with respect to a subsequent Act of
Default. No covenant, term, or condition of this Lease shall be deemed to have been
waived by the Lessor unless the waiver is in writing and signed by the Lessor.
10. TERMINATION UPON NOTICE AND AT END OF TERM
(1) If the Premises and/or Property are subject to an Agreement of Purchase and Sale:
(2)
(3)
(4)
(a) The Lessor shall have the right to terminate this Lease, notwithstanding that the
Term has not expired, by giving ninety (90) clear days' notice (the "Notice") in
writing to the Lessee and, at the Lessee's option, the Lessor shall pay to the
Lessee the fair market value for the Hangar or the Lessee agrees to remove the
Hangar and comply with Articles 6(3) and 7(5) of this Lease. Upon expiry of the
Notice the Lessee shall provide vacant possession of the Premises provided the
Lessor pays to the Lessee a bonus of $500.00. For the purposes of this Article
and Articles 10(3) and 10(4) fair market value shall be determined as of the date
of the issuing of the Notice.
If the Lessee remains in possession of the Premises after termination of this Lease as
aforesaid and if the Lessor then accepts rent for the Premises from the Lessee, it is
agreed that such overholding by the Lessee and acceptance of Rent by the Lessor shall
create a monthly tenancy only but the tenancy shall remain subject to all the terms and
conditions of this Lease except those regarding the Term. The Parties agree that if the
Term is not renewed then upon expiry of the Term or if the Lessee is an overholding
tenant then either Party may terminate the lease upon sixty (60) days written notice to the
other party and the Lessee shall comply with Articles 6(3) and 7(5) of this Lease.
Other than a termination of this Lease in accordance with Article 1 0(1) of this Lease, the
Lessor shall, at any time and notwithstanding that the Term has not expired, have the
unqualified right to terminate this Lease upon one year's prior written notification (the
"Notice") if the Premises are required for any reason or purpose of the Lessor in which
event the Lessor shall pay to the Lessee the fair market value for the Hangar, if erected
by the Lessee, unless the Lessee agrees to remove the Hangar and comply with Articles
6(3) and 7(5) of this Lease, and the Lessee shall provide such vacant possession upon
the expiry of the Notice provided the Lessor pays to the Lessee a bonus of $500.00.
The Parties agree that it is their mutual intention that at the end of the Term of this Lease
the lease shall be renewed upon such conditions and terms as agreed between the
Parties. The Parties further agree that although it is their mutual intention to renew the
lease nevertheless either party may decide not to renew the lease for any reason. The
Parties acknowledge that upon such renewal all terms and conditions shall be negotiated
between the Parties. If the Parties do not renew this Lease then the Parties agree that
the Lessor shall be granted the Right of First Refusal to purchase the Hangar (the
"Option"). The Lessee covenants that it will not sell the Hangar, or any part thereof, to
any person, firm or corporation, without first providing the Lessor to exercise its Option as
set out in the terms of this paragraph. Upon the Lessee receiving a bona fide offer in
writing (the "Third Party Offer") the Lessee shall deliver to the Airport Office, 244411
Airport Road, Township of South-West Oxford, Ontario, a copy of the Third Party Offer
and the Lessor shall have twenty business days (the "Notice Period") from the date of
receipt of the Third Party Offer to exercise the Option to match the Third Party Offer. If
the Lessor exercises its option in the Notice Period then it must inform the Lessee at the
Property in writing that it will purchase the Lessee's interest in the Hangar on the same
terms and conditions, or more favourable terms to the Lessee at the Lessor's discretion,
as contained in the Third Party Offer (the "Lessor's Offer''). If the Lessor exercises its
Option in the Notice Period then the Lessee must sell the Hangar to the Lessor upon the
terms and conditions as contained in the Lessor's Offer. If the Lessor does not exercise
its option in the Notice Period then the Lessee shall be at liberty to accept the Third Party
Offer provided that there are no modifications to the Third Party Offer. If any
modifications are made to the Third Party Offer then the Lessor shall be permitted to
exercise its option pursuant to the terms of this paragraph. For the purpose of this
paragraph, if the Lessee is a corporation, the word "sell", in addition to its ordinary
meaning, shall be deemed to mean and include a sale or disposition of the corporate
shareholding of the Lessee by the person or persons who, at the date of the
commencement of the lease holds or hold a majority of the corporate shares. Subject
to the conditions contained in Article 4 of this Agreement, the Parties agree that prior to
the expiry of this Lease if the Lessee seeks to assign this Lease to a third party then the
Lessor will agree to examine a proposal to extend the term of this Lease however nothing
in this paragraph shall require the Lessor to accept any amendment of the term or new
term.
Lessor's Initials ___ _ ~'R Lessee's Initiais"V ,
Page 278 of 342
8
11. ACKNOWLEDGMENT BY LESSEE
(1) The Lessee agrees that he will at any time or times during the Term, upon being given at
least forty-eight (48) hours prior written notice, execute and deliver to the Lessor a
statement in writing certifying:
(a) That this Lease is unmodified and is in full force and effect (or if modified
stating the modifications and confirming that the Lease is in full force and
effect as modified);
(b) The amount of Rent being paid;
(c) The dates to which Rent has been paid;
(d) Other charges payable under this Lease which have been paid;
(e) Particulars of any prepayment of Rent or security deposits; and,
(f) Particulars of any subtenancies.
12. SUBORDINATION AND POSTPONEMENT
(1) This Lease and all the rights of the Lessee under this Lease are subject and subordinate
to any and all charges against the land, buildings or improvements of which the Premises
form part, whether the charge is in the nature of a mortgage, trust deed, lien or any other
form of charge arising from the financing or re-financing, including extensions or
renewals, of the Lessor's interest in the property.
(2) Upon the request of the Lessor the Lessee will execute any form required to subordinate
this Lease and the Lessee's rights to any such charge, and will, if required, attorn to the
holder of the charge.
(3) No subordination by the Lessee shall have the effect of permitting the holder of any
charge to disturb the occupation and possession of the Premises by the Lessee as long
as the Lessee performs his obligations under this Lease.
13. RULES AND REGULATIONS
The Lessee agrees on behalf of itself and all persons entering the Premises with the Lessee's
authority or permission to abide by such reasonable rules and regulations of the Airport and/or
Property which shall form part of this Lease and as the Lessor may make and/or amend from time
to time.
14. NOTICE
(1) Any notice required or permitted to be given by one party to the other pursuant to the
terms of this Lease may be given
To the Lessor at:
Tillsonburg Regional Airport
Att: Airport Administrator
244411 Airport Rd
Tillson burg, ON N4G 4H1
Fax: 519.842.9431
To the Lessee at the Premises or at:
63 Highland Dr
RR4
Brantford, ON
N3T 5L7
(2) The above addresses may be changed at any time by giving ten (1 0) days written notice.
(3) Any notice given by one party to the other in accordance with the provisions of this Lease
shall be deemed conclusively to have been received on the date delivered if the notice is
served personally or seventy-two (72) hours after mailing if the notice is mailed.
15. REGISTRATION
The Lessee shall not at any time register notice of or a copy of this Lease on title to the property
of which the premises form part without consent of the Lessor.
Lessor's Initials ___ _ Lessee's Initial;;,C~
Page 279 of 342
9
16. INTERPRETATION
(1) The words importing the singular number only shall include the plural, and vice versa,
and words importing the masculine gender shall include the feminine gender, and words
importing persons shall include firms and corporations and vice versa.
(2) Unless the context otherwise requires, the word "Lessor" and the word "Lessee"
wherever used herein shall be construed to included the executors, administrators,
successors and assigns of the Lessor and Lessee, respectively_
(3) When there are two or more Lessees bound by the same covenants herein contained,
their obligations shall be joint and several.
17. MISCELLANEOUS
(1) Unless otherwise stipulated, parking, if applicable, in the common parking area shall be in
common and unreserved.
(2) If a dispute should arise between the Parties in the interpretation of this Agreement then
both parties agree that such dispute shall be referred to binding arbitration and be bound
by the result of such arbitration. The terms, form and procedure of the arbitration shall be
in accordance with the Arbitration Act or any successor legislation. The parties further
agree that the arbitrator shall be jointly chosen and the arbitrator shall have the ability to
award costs of the arbitration. This clause shall not apply if the Lessee is in default under
the terms of the Lease which include but are not limited to:
(a) Of its obligations to pay Rent, Base Rent and/or Additional Rent;
(b) Non-repair or maintenance of the Premises;
(c) Subleased the Premises without the authorization of the Lessor, acting
reasonably;
(d) Changed its use of the Premises; or,
(e) Used the Premises in any manner contrary to Article 5.
(3) This Lease, including any Schedule attached, shall constitute the entire agreement
between the Lessor and Lessee. There is no representation, warranty, collateral
agreement or condition which affects this agreement other than expressed herein.
(4) In the event that any clause herein should be unenforceable or be declared invalid for
any reason whatsoever, such enforce ability or invalidity shall not affect the enforce ability
or validity of the remaining portions of the covenants and such unenforceable or invalid
portions shall be severable from the remainder of this Lease.
(5) This Lease shall be construed and enforced in accordance with the laws of the Province
of Ontario. Any proceeding shall be brought at the City of Woodstock in the County of
Oxford, Ontario.
(6) The Lessee hereby agrees that they have had an opportunity to review the terms of this
Lease and seek independent legal advice.
(7) Should any provision of this Lease require judicial interpretation or arbitration, it is agreed
that the court or arbitrator interpreting or construing the same shall not apply a
presumption that the terms thereof shall be more strictly construed against one party by
reason of the rule of construction that a document is to be construed more strictly against
the party who itself or through its agent prepared the same, it be agreed that both parties
have participated in the preparation hereof.
(8) This Lease constitutes the entire agreement between the Parties hereto pertaining to the
subject matter hereof and supersedes all prior and contemporaneous agreements,
understandings, negotiations and discussions, whether oral or written, of the parties and
there are no warranties, representations or other agreements between the Parties in
connection with the subject matter hereof, except as specifically set forth herein. No
supplement, modification, waiver or termination of this Lease shall be binding unless
executed in writing by the Parties.
(9) The Lessee agrees that it has not relied upon any representation, promise or warranty of
the Lessor with respect to the condition of the Premises, Hangar or any representation or
promise of the Lessor to repair, renovate or otherwise alter the Premises in any manner
prior to or after commencement of the Term. The Parties agree that the Premises are
being offered to the Lessee in an "as is" condition. The Lessee shall not call on or
demand the Lessor to perform any repairs or renovations prior to or after it obtains
possession. The Lessee acknowledges that it has performed its own due diligence in
establishing the state of repair of the Premises including the Hangar.
--<C:::;J
Lessor's Initials Lessee's Initi,;}~(
' v
Page 280 of 342
10
In Witness of the foregoing covenants the Lessor and the Lessee have exe
Witness
' > \
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"' w -· " z ..
I
' i'
Lessor's Initials ___ _
Lessor
Stephen Molnar, Mayor
The Corporation of the Town of Tillsonburg
I have authority to bind the Corporation. ----~:,_,.. ---=~ .._
Lessor
Donna Wilson, Clerk
The Corporation of the Town of Tillson burg
I have authority to bind the Corporation.
I have authority to bind the Corporation
APPENDIX A-THE "PREMISES"
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Page 281 of 342
THIS AGREEMENT made the 31st day of October 2022
BETWEEN
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the “Landlord”)
AND
Danny Richer
(the “Present Tenant”)
AND
Mark Kniss
(the “New Tenant”)
WHEREAS: the Landlord owns all and singular that certain parcel or tract of land and premises
situated lying and being in the Township of South West Oxford in the County of Oxford, being
compromised of:
PT LT 3-4 CON 7 DEREHAM; LT 5-6 CON 7 DEREHAM; PT LT 7 CON 7 DEREHAM PT 1,
2, 3, 4 & 5, 41R2877, PT 2 & 3, 41R2714, PT 1, 2 & 3, 41R4343, PT 1, 2, 3 & 4, 41R4545; S/T
406551; SOUTH-WEST OXFORD;
PIN: 00016-0089 (LT); LRO #41;
municipal address being 244411 Airport Road, Tillsonburg, ON N4G 4H1;
referred to herein as the “Premises” upon which is located at the Tillsonburg Airport which is
owned and operated by the Landlord.
AND WHEREAS: By a lease made as of 26 February 2015 (By-law 3883) (the “Present Lease”),
a copy of which is attached hereto as Schedule “A”, the Landlord leased to the Present Tenant the
lands (the “Leased Premises”) more fully described in the Present Lease and comprising
approximately _3600_ square feet subject to the terms and conditions set forth in the Present
Lease;
AND WHEREAS: The Landlord and the Tenant have agreed that the Present Lease dealing with
the Leased Premises shall be terminated and the Present Lease will be at an end October 31st 2022
(the “Termination Date”), on and subject to the terms and conditions contained herein;
AND WHEREAS: the termination of the Present Lease is conditional on the New Tenant, as that
term is defined herein, the Present Tenant, and the Landlord entering into a lease for the Leased
Premises in the form attached hereto as Schedule “B” (the “New Lease”);
NOW THEREFORE in consideration of the covenants and agreements herein set forth and
provided for, the sum of two dollars ($2.00) paid by each Party to the other and other good and
valuable consideration, the receipt and sufficient of which is hereby acknowledged, the Parties
hereto respectively covenant and agree as follows:
1.0 Termination of Present Lease
1.1 Subject to the provisions of section 1.5, the term of the Present Lease shall be fully
completed and ended with effect from and after the Termination Date and the Present Lease is
hereby amended accordingly.
1.2 On or before the Termination Date the Tenant shall, unless otherwise agreed to in writing
with the New Tenant and the Landlord, remove from the Leased Premises, all furniture, equipment
(including wiring and related devices), fixtures, other personal property and any leasehold
improvements which the Landlord requires it to remove, and shall repair any damage caused to
the Leased Premises as a result of such removal, all at the Present Tenant’s expense. The Present
Tenant’s obligation to observe and perform this covenant shall survive the Termination Date. Any
personal property of the Present Tenant remaining at the Leased Premises after the Termination
Page 282 of 342
Date shall, at the Landlord’s option, become the Landlord’s property and may, in any case, be
removed, stored or disposed of by the Landlord as it sees fit at the Present Tenant’s expense.
1.3 The Present Tenant hereby remises, releases and forever discharges the Landlord, with
effect as and from the Termination Date, of and from all manner of actions, causes of action, suits,
debts, duties, accounts, covenants, contracts, claims and demands whatsoever which the Present
Tenant now has or can, shall or may hereafter have against the Landlord arising out of or under
or by virtue of the Present Lease, except as expressly set out herein.
1.4 The termination provided for hereunder is conditional upon the Landlord, the New Tenant
and the Present Tenant entering into the New Lease. If the New Lease is not executed by all parties
prior to the Termination Date, this Agreement shall be deemed to have been terminated and the
Present Lease shall continue in full force and effect and without amendment.
1.5 Notwithstanding any termination of the Present Lease, the Present Tenant shall continue to
be responsible to the Landlord for all amounts in arrears under the Present Lease, all damage to
the Premises, and for all charges and expenses incurred by or on behalf of the Landlord with
respect to such default including, without limitation, all legal, bailiff’s and other professional fees.
2.0 Creation of New Lease
2.1 Subject to the terms and conditions herein, from and after the Termination Date the parties
agree that the Present Lease shall be, and shall be deemed to have been, terminated and the New
Lease shall be immediately in effect.
2.2 The parties agree that the Landlord shall be entitled to enter upon the Leased Premises,
including any building thereon, at any time during the currency of the Present Lease and the New
Lease to carry out such tests and inspections in and on the Leased Premises as it reasonably deems
necessary.
2.3 The New Tenant has, and shall be deemed to have, relied upon its own inspections of the
Premises and not relied upon any representations or warranties or the Landlord in entering into
this Agreement or the New Lease.
2.4 The New Tenant shall pay the Landlord’s reasonable legal costs, including fees,
disbursements and HST, associated with the preparation of this Agreement and the New Lease
within 30 days of the Landlord’s presentation of invoices to the New Tenant, which invoices may
be redacted to remove privileged and confidential information.
3.0 General
3.1 The Landlord represents and warrants that it has the right, full power and authority to enter
into this Agreement and to perform its obligations hereunder, that it has not assigned or
encumbered its interest in the Lease and that no consent from any mortgagee or other party is
required.
3.2 All notices required or permitted to be given hereunder shall be in writing and delivered or
sent by prepaid registered mail to the address of the intended recipient set forth below or at such
other address as may from time to time be notified by the Landlord or the Tenant in writing.
To the Landlord at: The Corporation of the Town of Tillsonburg
Attention: Director of Operations and Development
200 Broadway Street
Tillsonburg, Ontario N4G 5A7
To the New Tenant at: Mark Kniss
104 Crosier Street, Delhi Ontario
N4B 3A9
Page 283 of 342
3.3 Each party shall promptly do, execute, deliver or cause to be done, executed and
delivered all further acts, documents and things in connection with this Agreement that the other
party or parties thereto may reasonably require for the purpose of giving effect to this Agreement
and carrying out its provisions and completing the transactions contemplated by this Agreement.
3.4 Unless the context otherwise requires, words importing the singular in number only
shall include the plural and vice versa, words importing the use of gender shall include the
masculine, feminine and neuter genders, and words importing persons shall include individuals,
corporations, partnerships, associations, trusts, unincorporated organizations, governmental
bodies and other legal or business entities. If this Agreement has been executed by more than
one party as Tenant, their obligations hereunder shall be joint and several, and all references to
the “Tenant” herein shall refer to all such parties, as the context requires.
3.5 Delivery of an executed copy of a signature page to this Agreement by electronic
transmission shall be effective as delivery of an original executed copy of this Agreement, and
each party hereto undertakes to provide each other party with a copy of the Agreement bearing
original signatures forthwith upon demand.
3.6 The rights and liabilities of the parties shall ensure to the benefit of their respective legal
representatives, heirs, executors, administrators, successors and assigns, as the case may be.
3.7 The Parties covenant and agree that all provisions, terms and conditions contained in
this Agreement shall not merge upon completion of this Agreement.
3.8 The parties acknowledge and agree that they enter into this Agreement out of their
own volition, and that they have not been induced to sign this Agreement by any representation
or warranty. This Agreement, inclusive of its schedules constitutes the entire Agreement
between the parties with respect to the subject matter hereof and cancels and supersedes any
prior understandings, undertakings, representations, warranties, terms, conditions and
agreements, whether collateral, express, implied or statutory, between the parties.
3.9 The parties acknowledge that they have obtained independent legal advice
concerning the content of this Agreement or that they have had the opportunity to obtain
independent legal advice and chosen not to do so.
IN WITNESS WHEREOF the parties hereto have duly executed this Agreement.
THE CORPORATION OF THE TOWN OF
TILLSONBURG
_________________________________________
Stephen Molnar, Mayor
I have authority to bind the corporation.
_________________________________________
Kyle Pratt, CAO
I have authority to bind the corporation.
PRESENT TENANTS
______________________ _________________________________________
Witness Danny Richer
I have authority to bind the corporation.
NEW TENANTS
Page 284 of 342
______________________ _________________________________________
Witness Mark Kniss
I have authority to bind the corporation.
Page 285 of 342
Landlord’s Initials __________ Tenant’s Initials
__________
TILLSONBURG AIRPORT HANGAR LEASE
This Lease is made this 1st day of November, 2022 (the “Effective Date”).
B E T W E E N
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the “Landlord”)
- and –
Mark Kniss
104 Crosier Street, Delhi Ontario
(the “Tenant”)
WHEREAS the Landlord owns all and singular that certain parcel or tract of land and premises situated,
lying and being in the Township of South West Oxford in the County of Oxford, being compromised of:
PT LT 3-4 CON 7 DEREHAM; LT 5-6 CON 7 DEREHAM; PT LT 7 CON 7 DEREHAM PT 1, 2, 3, 4 & 5,
41R2877, PT 2 & 3, 41R2714, PT 1, 2 & 3, 41R4343, PT 1, 2, 3 & 4, 41R4545; S/T 406551; SOUTH-WEST
OXFORD;
PIN: 00016-0089 (LT); LRO #41;
municipal address being 244411 Airport Road, Tillsonburg, ON N4G 4H1;
referred to herein as the “Property”, the “Airport” or the “Tillsonburg Airport” upon which is located the
Tillsonburg Airport which is owned and operated by the Landlord.
In consideration of the covenants, agreements, warranties and payments herein set forth and provided for,
the sum of two dollars ($2.00) paid by each party to the other and other good and valuable consideration,
the receipt and sufficiency of which is hereby acknowledged, the Parties hereto respectively covenant and
agree as follows:
1. LEASED PREMISES
(1) The Leased Premises shall consist of a portion of the Tillsonburg Airport identified as
Taxiway C1 Lot 9 on the plan attached as Schedule “A”, being the area upon which the
Tenant’s airplane hangar shall be located plus one (1) metre of land extended beyond the
exterior perimeter of the Tenant’s airplane hangar building (the “Leased Premises”).
(2) Notwithstanding the above, the Landlord reserves the right to assign an alternate lot to the
Tenant on thirty (30) days’ written notice at any time prior to the commencement of
construction of the Tenant’s hangar.
(3) The Landlord covenants and agrees to the construction by the Tenant of an airplane
hangar on the Leased Premises being a Hangar, (the “Hangar”) subject to the provisions
of Schedule “B”. The Tenant shall complete the construction of the Hangar at its sole cost
and expense.
(4) The Landlord covenants and agrees that the Hangar on the Leased Premises is not owned
by the Landlord but is owned by the Tenant.
2. GRANT OF LEASE
(1) The Landlord leases the Leased Premises to the Tenant:
(a) at the Rent set forth in Section 3;
(b) for the Term set forth in Section 4; and
(c) subject to the conditions and in accordance with the covenants, obligations and
agreements herein including schedules.
(2) The Landlord covenants that it has the right to grant the leasehold interest in the Leased
Premises free from encumbrances except as disclosed on title.
3. RENT
(1) Rent means the amounts payable by the Tenant to the Landlord pursuant to this Section
and includes Additional Rent.
(2) The Tenant covenants to pay to the Landlord, during the Term of this Lease rent as follows
(the “Base Rent”): for every year of the Term, the total sum of $1,116.00 per annum (based
upon $0.31 per square foot of Hangar building area) plus H.S.T., and any other applicable
services tax which may accrue on account of the Landlord collecting rent, payable yearly
Page 286 of 342
Landlord’s Initials __________ Tenant’s Initials
__________
2
in advance. Base Rent shall commence on the first day of the Term. If the first day of the
Term is not January 1st then Base Rent for the first year of the term shall be prorated until
December 31 of the initial year. Base Rent shall then be due on 1st day of the year
commencing on January 1st, 2023 and every 1st day of January thereafter. The Parties
further agree that the Landlord may, in their sole and absolute discretion, increase the Base
Rent annually in accordance with the Town of Tillsonburg Rates and Fees Bylaw, as
amended. If the square footage of the Hangar on the Leased Premises expands then the
Base Rent shall accordingly increase in proportion to the additional square footage.
(3) The Tenant further covenants to pay all other sums required by this Lease to be paid by it
and agrees that all amounts payable by the Tenant to the Landlord or to any other party
pursuant to the provisions of this Lease shall be deemed to be additional rent (“Additional
Rent”) whether or not specifically designated as such in this Lease.
(4) The Landlord and the Tenant agree that it is their mutual intention that this Lease shall be
a completely carefree net lease for the Landlord and that the Landlord shall not, during the
Term of this Lease, be required to make any payments in respect the Leased Premises
other than charges of a kind personal to the Landlord (such as income and estate taxes
and mortgage payments) and to effect the said intention of the parties the Tenant promises:
(a) to pay as Additional Rent: business taxes, real estate taxes and licenses if
applicable;
(b) to pay all annual fees in accordance with the Town of Tillsonburg Rates and Fees
Bylaw, as amended, as Additional Rent for such expenses incurred by the
Landlord for the maintenance and servicing of the Airport; and,
(c) to pay the Landlord a one-time capital recovery charge, based on actuals, for the
Landlord to construct the associated hangar apron, if applicable; and,
(d) to pay for or provide servicing and maintaining the Leased Premises and the
Hangar and shall include the following:
(i) all utilities and services including, but not limited to, electricity, water,
sewage, natural gas and propane. The Tenant acknowledges that
connection fees for utilities and services are entirely at the Tenant’s cost.
Further, the Tenant acknowledges that nothing in this Lease, including in
this article, is a warranty, covenant or representation by the Landlord to
provide connections, utilities or services to the Leased Premises or that
the services or utilities can be extended to the Leased Premises;
(ii) snow removal and landscaping on the Leased Premises including cutting
the grass and weed control of the Leased Premises including the one (1)
metre area around the perimeter of the Hangar;
(iii) all repair, service and maintenance to the Hangar including reasonable
wear and tear; and,
(iv) to pay airport infrastructure fees in accordance with the Town of
Tillsonburg Rates and Fees Bylaw, as amended.
(5) The Tenant hereby agrees to indemnify and protect the Landlord from any liability accruing
to the Landlord in respect of the expenses payable by the Tenant as provided for herein.
(i) The Tenant on behalf of itself/himself/herself/themselves, its/his/her/their
heirs, executors, administrators and assigns, including its/his/her/their
successors in title, hereby covenants and agrees to indemnify and save
harmless the Landlord from all actions, cause of actions, suits, claims,
demands, damages, losses, costs, charges and expenses of every nature and
kind whatsoever by whomsoever make brought or prosecuted, including legal
fees, which the Landlord may incur or have to pay, which may arise either
directly or indirectly by reason of any activity, actions, performance,
negligence or non-performance of the Tenant, its employees, servants,
agents, contractors, subcontractors, architect, landscape architect, engineer,
surveyor, planner, consultant, project manager or any other person the Tenant
is responsible for at law during the duration of this Agreement; in executing
the Works under this Agreement; by reason of installation of any Works
required under this Agreement; by the failure of the Tenant to complete the
installation of the Works required under this Agreement; because of or on
account of the ownership, construction, use existence, or maintenance of the
property described in the Agreement; by the exercise of the Tenant’s powers
under this Agreement; the construction, maintenance or the improper or
inadequate construction, installation and/or maintenance of the Works; any
act or omission of said parties while undertaking the Works; or by reason of
the neglect of the Tenant or its employees, servants, agents, contractors,
subcontractors or others for whom the Tenant is responsible at law.
(ii) Without limiting the generality of the foregoing, the Tenant agrees to indemnify
and save harmless the Landlord for any issues related to the alteration of any
grade or existing level construction, the maintenance or repair of any taxiway
within the Airport, or by reason of the failure, neglect or omission of the Tenant
to do anything agreed to be done pursuant to this Agreement or by reason of
Page 287 of 342
Landlord’s Initials __________ Tenant’s Initials
__________
3
any act or omission of the Tenant, including failure of the Tenant to comply
with the Construction Act.
(6) Additional Rent shall be payable yearly in advance on the same dates stipulated for
payment of Base Rent in Section 3 (2).
(7) All payments to be made by the Tenant pursuant to this Lease are to be in Canadian funds
by bank draft, money order or cheque payable to the Landlord and shall be delivered to
the Landlord at the Landlord’s address for service set out in Section 17 or to such other
place as the Landlord may from time to time direct in writing.
(8) All Rent in arrears and all sums paid by the Landlord for expenses incurred which should
have been paid by the Tenant shall bear interest from the date payment was due, or made,
or expense incurred at a rate per annum equal to the prime commercial lending rate of the
Landlord’s bank plus two (2) per cent.
(9) The Tenant acknowledges and agrees that the payments of Rent and Additional Rent
provided for in this Lease shall be made without any deduction for any reason whatsoever
unless expressly allowed by the terms of this Lease or agreed to by the Landlord in writing
and no partial payment by the Tenant which is accepted by the Landlord shall be
considered as other than a partial payment on account of Rent owing and shall not
prejudice the Landlord’s right to recover any Rent owing.
4. TERMS AND POSSESSION
(1) The Tenant shall have possession of the Leased Premises for a period of twenty years,
ten months (the “Term”), commencing on the 1st day of November, 2022 and ending on the
1st day of January, 2042.
(2) The Tenant shall pay any and all connection costs for hydro, gas, water, heating, air-
conditioning and for all other services and utilities as may be provided to the Leased
Premises. The Tenant shall arrange with the local authority for connection of gas,
electricity and water in the name of the Tenant. Nothing in this paragraph or lease is a
warranty or representation by the Landlord that any utilities or services are extended to the
Leased Premises or can be extended to the Leased Premises.
(3) Subject to the Landlord’s rights under this Lease, and as long as the Tenant is in good
standing, the Landlord covenants that the Tenant shall have quiet enjoyment of the Leased
Premises during the Term of this Lease without any interruption or disturbance from the
Landlord or any other person or persons lawfully claiming through the Landlord.
5. ABATEMENT OF RENT DURING CONSTRUCTION
(1) So long as the Lease has been fully executed, the Tenant has provided the Landlord with
proof of the Tenants insurance, and the Tenant has paid the first and last month’s Rent to
be held as a deposit, the Landlord shall provide the Tenant with possession of the Leased
Premises for a period of up to six (6) months commencing on the Effective Date for the
purposes of constructing the Hangar on the Leased Premises. All terms of the Lease shall
be applicable from the Effective Date save and except for the payment of Rent, Base Rent
and Additional Rent which shall be payable as of the first day of the month of occupancy
of the Hangar or the expiry of the six (6) month construction period whichever occurs first.
(2) In the event the Tenant has not completed construction of the Hangar within the six (6)
month construction period, the Landlord, in its sole and absolute discretion, may extend
the construction period upon written request of the Tenant or terminate this Lease of which
then the Tenant’s deposit provided in Section 5 (1) would be forfeited.
6. ASSIGNMENT
(1) The Tenant shall not assign this Lease or sublet the whole or any part of the Leased
Premises unless they first obtain the consent of the Landlord in writing, which consent shall
not unreasonably be withheld and provided the sub-Tenant and/or assignee signs a written
acknowledgement that he/she will be bound by the terms, conditions and rules as provided
for in this Lease. The Tenant hereby waives its right to the benefit of any present or future
Act of the Legislature of Ontario which would permit the Tenant to assign this Lease or
sublet the Leased Premises without the Landlord’s consent.
(2) The consent of the Landlord to any assignment or subletting shall not operate as a waiver
of the necessity for consent to any subsequent assignment or subletting.
(3) Any consent given by the Landlord to any assignment or other disposition of the Tenant’s
interest in this Lease or in the Leased Premises shall not relieve the Tenant from its
obligations under this lease, including the obligation to pay Rent, Base Rent and Additional
Rent as provided for herein.
(4) If all or more than 50% of the shares in the Tenant should be sold, assigned or transferred
in any manner to a person other than the Tenant, then such transferee shall be bound by
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the terms and conditions of this Lease.
7. USE
(1) During the Term of this Lease the Leased Premises shall not be used for any purpose other
than as an aircraft hangar for the storage, repair and operation of airplanes, without the
express consent of the Landlord given in writing. The Tenant shall not construct a new
hangar or any other building on the Leased Premises except in accordance to the terms of
this Lease.
(2) The Tenant shall not do or permit to be done at the Leased Premises anything which may:
(a) contravene any Airport use, standards, or tenant policy as established by the
Landlord from time to time;
(b) cause damage to the Leased Premises;
(c) cause injury or annoyance to occupants of neighbouring premises;
(d) make void or voidable any insurance upon the Leased Premises;
(e) constitute a breach of any by-law, status, order or regulation of any municipal,
provincial or other competent authority relating to the Tillsonburg Airport, the
Leased Premises including any septic bed or other property, equipment or
appurtenances; and,
(f) create an environmental hazard. The Tenant shall not store, allowed to be stored
or do anything that creates hazardous waste or toxic material as defined by the
Environmental Protection Act or any related or successor legislation. If an order is
made by any level of government, including all agencies, crown corporations,
municipal bodies, or a court is made as a result of the Tenant’s, or its servants,
directors, employees, invitees, customers or agents, actions or inaction under this
Article or Article 7(2)(e) above or as a result of the septic bed system used by the
Tenant then the Tenant shall satisfy the terms of such order including, but not
limited to, paying all costs of the work required and shall indemnify and save the
Landlord harmless from any costs, including legal costs, if the Landlord suffers any
damages or pays any costs associated with such order.
(3) The Tenant shall:
(a) not interfere in the use of the Airport or any other use of the Property. The Tenant
acknowledges that there are other uses of the Property and it shall not interfere in
any other use of the Property. The Tenant further acknowledges that there are
other Tenants and users of the Airport and it shall not unreasonably interfere in the
use or operation of the Airport in any manner nor shall it do, or allow to be done by
any of its invitees, customers, employees or agents, anything that would cause or
constitute a nuisance, safety violation or hazard to any other Tenant or any user
of the Airport who are acting reasonably;
(b) comply with all federal and provincial transportation guidelines, regulations, rules,
by-laws, statutes, directives and any other such matter that governs the flight, use
or operation of aircraft;
(c) not block or obstruct the taxiways or runway and permit the ingress and egress to
adjacent hangars, aprons and parking areas;
(d) not conduct any major repairs to any motor vehicle of any kind other than an aircraft
or any vehicle or machinery ancillary to or connected with aircraft;
(e) not perform aircraft repair or maintenance outside of the Leased Premises;
(f) not start any aircraft in the Hangar;
(g) not store any items on the Leased Premises, surrounding Property or in the Hangar
other than aircraft and related aircraft items except as specifically permitted in this
agreement;
(h) not store any flammable products inside the Hangar or on the Leased Premises
with the exception of fuel or necessary aircraft related products;
(i) notify the Landlord of any public activities and/or events no less than thirty (30)
days before such activity and/or event with approval by the Landlord, in its sole
and absolute discretion and such approval not to be unreasonably withheld;
(j) comply with all rules and regulations of the Airport and ensure the compliance of
all the Tenant’s contractors, employees, agents, customers and invitees; and,
(k) provide proof of documentation showing current and proper insurance coverage of
any aircraft stored inside the Hangar.
(4) The Tenant covenants and agrees that the Landlord may require the adjustment in the
Airport leases and as such may demand the Tenant move the Hangar and the location of
the Leased Premises. The Landlord shall compensate the Tenant for any expenses in
moving the Hangar as agreed between the Parties.
(5) The Tenant shall be permitted to construct and maintain one (1) aircraft hangar (the
“Works”) on the Leased Premises as follows:
(a) the dimensions of the Hangar shall be 60 feet by 60 feet for a total floor area of
3,600 square feet;
(b) the style of the Hangar shall be either a pole barn style building or a metal frame
building;
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(c) the siding, siding colour, roof colour, hanger number, and height of the building will
be maintained in accordance with current Airport standards as approved by the
Landlord;
(d) the hangar apron shall be constructed of a hard surface (i.e. asphalt or concrete)
with a minimum 300mm (12”) structural sub-base to the satisfaction of the
Landlord;
(e) any construction or renovation shall comply with the construction requirements of
the Landlord in its sole and absolute discretion including the construction
requirements detailed in Schedule “B” to this Lease and all applicable building code
standards and by-laws of the municipality in which the Leased Premises are
located and any federal or provincial statutes, rules or regulations;
(f) prior to the commencement of construction, the Tenant shall submit, at its sole
cost, a site plan and drainage/grading plan which shall include, but not limited to,
the information required in this Article 7(5) of this Lease and the proposed floor
elevation, which all shall be subject to the approval of the Landlord;
(g) the Tenant agrees to maintain the lot grading during and after construction and
erection of the Hangar and shall comply with the lot grading and drainage
requirements of the Landlord at the sole cost of the Tenant;
(h) obtain all necessary permits, as applicable, at the expense of the Tenant; and,
(i) the Tenant shall be responsible for and pay the cost of all repair, renovation, and
maintenance and nothing in this Lease shall render the Landlord responsible for
any such costs.
(6) The Landlord acknowledges that it has granted access to the Tenant for the Tenant to
maneuver its aircraft from the Hangar to the adjacent taxiway and runway of the Airport.
Further, the Landlord hereby grants to the Tenant, its successors and assigns, free and
uninterrupted access in, over, upon, across or through the Hangar apron area, defined as
19 metres wide and 6.5 metres from the front of the Hangar to the adjacent taxiway. The
Landlord grants to the Tenant the right to enter upon the Hangar apron area at all times
and to pass and re-pass thereon as may be required by the Tenant, and its licensees,
successors, assigns, servants, agents, employees and contractors including all necessary
vehicles, equipment and machinery, from time to time, for the purposes of installing,
maintaining, replacing, and reconstructing a suitable surface treatment to the Hangar apron
as approved by the Landlord in its sole and absolute discretion. Any cost of installing,
removing, maintaining, replacing and/or reconstructing the Hangar apron shall be at the
sole expense of the Tenant without contribution of the Landlord. The Tenant covenants
that it shall not conduct such work to the Hangar apron without first obtaining the consent
of the Landlord and such consent shall not be unreasonably withheld. The Tenant hereby
releases the Landlord from any and every claim which may or might arise out of the proper
exercise by the Tenant of any of the rights granted herein.
8. CONSTRUCTION IMPLEMENTATION SCHEDULE (Not Applicable / Existing Hangar)
(1) The Tenant hereby undertakes to complete the work herein in accordance with the
timeframes set out in the Schedule “C” (the “Construction Schedule”). The Tenant shall
submit a proposed construction schedule which shall be subject to amendments and
approval by the Landlord and attached hereto as Schedule “C”. A variance to the
timeframes will only be allowed if approved in writing by the Landlord. Failure to comply
may result in the Tenant being in default of this Agreement and the Landlord may seek
remedy pursuant to this Agreement.
(2) The Landlord approved work shall be carried out by the Tenant in a proper and professional
manner so as to do as little damage or disturbance as possible to the Airport lands or the
Airport’s infrastructure. The Tenant shall repair and make good all damage and disturbance
that may be caused to the Airport lands or the Airport’s infrastructure, to the satisfaction of
the Landlord, acting reasonably, at the sole expense of the Tenant.
(3) During construction, the works to be carried out by the Tenant, shall be maintained in all
respects in a state of good repair by the Tenant, including keeping the site in a sound, neat,
safe and clean condition to the satisfaction of the Landlord. If the site is not kept in a state
of good repair, upon seven (7) business days written notice to the Tenant (or such shorter
time as may be required in the case of an emergency or other urgent matters or as
otherwise provided herein), the Landlord shall have the right to do any work necessary to
fulfill this condition and all costs incurred by the Landlord shall be recovered from the
Tenant and may be recovered as Additional Rent.
9. REPAIR AND MAINTENANCE
(1) The Tenant covenants that during the term of this Lease and any renewal thereof, the
Tenant shall keep the Leased Premises and Hangar in good condition including all
alterations and additions made thereto, and shall, with or without notice, promptly make all
needed repairs and all necessary replacements as would a prudent owner. The Tenant
shall be responsible for all wear and tear to the Hangar and shall affect all repairs as
necessary. Save and accept the Landlord’s, or its agent’s, contractor’s and employee’s
negligence or intentional actions, at no time is the Landlord responsible for any repairs or
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damage to the Hangar or the Leased Premises.
(2) The Tenant shall permit the Landlord or a person authorized by the Landlord to enter the
Leased Premises including the Hangar to examine the condition thereof and view the state
of repair at reasonable times:
(a) and if upon such examination repairs are found to be necessary, written notice of
the repairs required shall be given to the Tenant by or on behalf of the Landlord
and the Tenant shall make the necessary repairs within the time specified in the
notice; and,
(b) if the Tenant refuses or neglects to keep the Leased Premises including the
Hangar in good repair the Landlord may, but shall not be obliged to, make any
necessary repairs, and shall be permitted to enter the Leased Premises and
Hangar, including by its servants or agents, for the purpose of effecting the repairs
without being liable to the Tenant for any loss, damage or inconvenience to the
Tenant in connection with the Landlord’s entry and repairs. If the Landlord makes
such repairs the Tenant shall pay the cost of them immediately as Additional Rent.
(3) Subject to any renewal, upon the expiry of the Term or other determination of this Lease
the Tenant agrees to surrender peaceably the Leased Premises to the Landlord in a state
of good repair and subject to the conditions contained in this Article 9(3). The Tenant may
remove the Hangar provided the Tenant places the Leased Premises back into a similar
condition as it was in prior to the construction of the Hangar even if the construction of the
Hangar predated this Lease. At any time during the Term, expiry of the Term, if an Act of
Default occurs or upon termination of this Lease if the Tenant is in arrears of any rent
whatsoever the Tenant agrees that the Landlord shall be permitted to register such lien on
the Hangar under the Personal Property Security Act and possession of the Hangar will
not be obtained by the Tenant until the lien is paid in full with all accrued interest and legal
fees.
(4) The Tenant shall immediately give written notice to the Landlord of any substantial damage
that occurs to the Leased Premises including the Hangar from any cause.
(5) The Tenant hereby agrees that at no time is the Landlord responsible for any damage,
including damage to property or personal injury, as a result of the Tenant’s use of the
Leased Premises, Airport or Property and the Tenant hereby waives any cause of action
in law, equity or by statute as against the Landlord for any loss. The Tenant acknowledges
that it shall not institute any claim or make any demand against the Landlord, or anyone
that may claim indemnity from the Landlord, for any personal injury or damage to property,
including aircraft, as a result of the Tenant’s use (including storage) of the Hangar, Airport
or Property. The Tenant acknowledges that the use of the Airport, Hangar or Property is
at its own risk.
(6) The Tenant hereby forever releases the Landlord from any and all claims in law, equity or
by statute as a result of any intentional or negligent acts of any other Tenant and/or user
of the Property and/or Airport, or their agents, contractors, invitees, customers or
employees that may cause death, personal injury or property loss to the Tenant or its
agents, customers, employees, contractors or invitees.
10. ALTERATIONS AND ADDITIONS
(1) If the Tenant, during the Term of this Lease or any renewal of the Lease, desires to make
any alterations or additions to the Leased Premises, including but not limited to; erecting
partitions, attaching equipment, and installing necessary furnishings or additional
equipment of the Tenant’s business but not including erecting a new hangar or any other
accessory building, the Tenant may do so at his own expense provided that any and all
alterations or additions to the Leased Premises made by the Tenant must comply with any
requirement of the Landlord including Schedule “B” and all applicable building code
standards and by-laws of the municipality in which the Leased Premises are located and
any federal or provincial statutes, rules or regulations.
(2) The Tenant shall pay Rent at the rate prescribed in paragraph 3 above based upon the
area of the Hangar subsequent to any addition or alteration.
(3) The Tenant shall be responsible for and pay the cost of any alterations, additions,
installations or improvements that any governing authority, municipal, provincial or
otherwise, may require to be made in, on or to the Leased Premises.
(4) No sign, advertisement or notice shall be inscribed, painted or affixed by the Tenant, or
any other person on the Tenant’s behalf, on any part of the outside of the Hangar unless it
is located along the facade of the Hangar’s front and provided it complies with the
Landlord’s signage requirements and with all applicable laws, by-laws and regulations and
is in good workmanlike manner. No other sign, advertisement or notice shall be erected
unless it has been approved in every respect by the Landlord in writing.
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(5) The Tenant agrees, at its own expense and by whatever means may be necessary,
immediately to obtain the release or discharge of any encumbrance that may be registered
against the Landlord’s property in connection with any additions or alterations to the
Leased Premises made by the Tenant or in connection with any other activity of the Tenant.
(6) The Tenant shall, at his own expense, if requested by the Landlord, remove any or all
additions or improvements made by the Tenant to the Leased Premises during the Term
and shall repair all damage caused by the installation or the removal or both.
(7) The Tenant shall not bring onto the Leased Premises or any part of the Leased Premises
any machinery, equipment or any other thing that might in the opinion of the Landlord, by
reason of its hazardous nature, weight, size or use, damage the Leased Premises or the
Property. If the Leased Premises or Property are damaged the Tenant shall restore the
Leased Premises or Property immediately or pay to the Landlord the cost of restoring the
Leased Premises or Property.
11. INSURANCE
(1) The Tenant covenants to keep the Landlord indemnified and save harmless the Landlord
at all times against all claims, suits, procedures, actions and demands (including but not
limited to all legal costs) whatsoever and howsoever arising by any person, entity or
corporation whether in respect of damage, loss or death to person or property, arising out
of or occasioned by the maintenance, use or occupancy of the Leased Premises, Airport
and Property or the subletting or assignment of same or any part thereof. And the Tenant
further covenants to indemnify the Landlord with respect to any encumbrance on or
damage to the Leased Premises occasioned by or arising from the act, default, or
negligence of the Tenant, its officers, agents, servants, employees, contractors,
customers, invitees or licensees. The Tenant agrees that the foregoing indemnity shall
survive the termination of this Lease notwithstanding any provisions of the Lease to the
contrary.
(2) The Tenant shall carry insurance in its own name insuring against the risk of damage to
the Tenant’s property and the Hangar within the Leased Premises caused by fire or other
perils.
(3) The Tenant shall carry such general liability and property damage insurance including
personal injury and property damage coverage with at least two million ($2,000,000.00)
dollars in limits of each occurrence with respect to the Leased Premises and Tenant’s
occupation of the Leased Premises. Such insurance policy shall contain no airport site
exclusion.
(4) All insurance policies in this Section 11 including this Article shall name the Landlord,
where applicable, as an insured and loss payee and the policy shall include a cross-liability
endorsement. All policies shall be applicable as primary insurance, taking precedence
over any other insurance protection owned by the Landlord. The Tenant shall insure that
each insurance policy contains a waiver of subrogation rights which the insurer may have
against the Landlord and the persons for whom is legally responsible.
(5) Upon demand of the Landlord, the Tenant shall provide a copy of any and all policies of
insurance including renewals and terms of such policies to the Landlord. If any policy of
insurance is canceled the Tenant shall inform the Landlord without delay of such
cancellation and shall obtain a replacement policy without delay on the same terms as set
out in this Section 11. Under no circumstances shall delivery of and review by the Landlord
of any certificate set forth or any insurance policy or any other proof of existence of the
insurance coverage release the Tenant of its obligations to take out insurance in strict
compliance with the present provisions or constitute a waiver in favour of the Tenant of any
of the Landlord's rights.
12. ACTS OF DEFAULT AND LANDLORD’S REMEDIES
(1) An Act of Default has occurred when:
(a) the Tenant has failed to pay Rent for a period of 45 consecutive days from the date
that payment was required to be paid to the Landlord;
(b) the Tenant has breached its covenants or failed to perform any of its obligations
under this Lease for a period of 45 consecutive days and:
(i) the Landlord has given ten (10) days’ notice specifying the nature of the
default and the steps required to correct it; and,
(ii) the Tenant has failed to correct the default as required by the notice;
(c) the Tenant has:
(i) become bankrupt or insolvent or made an assignment for the benefit of
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creditors;
(ii) had its property seized or attached in satisfaction of a judgment;
(iii) had a receiver appointed;
(iv) committed any act or neglected to do anything with the result that a
Construction Lien or other encumbrance is registered against the
Landlord’s property; or,
(v) taken action with a view to dissolution or liquidation;
(d) any required insurance policy is cancelled or not renewed by reason of the use or
occupation of the Leased Premises, or by reason of non-payment of premiums;
(e) the Leased Premises:
(i) has become vacant or remain unoccupied for a period of 180 consecutive
days. For the purposes of this section the Parties agree that the terms
“vacant and “unoccupied” shall mean no use or utilization of the Hangar
and/or no storage of necessary tools, implements or equipment in the
Hangar; or,
(ii) is used by any other person or persons, or for any other purpose than as
provided for in this Lease without the written consent of the Landlord;
(f) failure to install or remedy faulty work,
if, in the opinion of the Landlord the Tenant:
i. is not proceeding or causing to be proceeded the works required in
connection with this Agreement within thirty (30) days’ of notice given; or
ii. is improperly performing the works; or
iii. has neglected or abandoned before the completion, or unreasonably
delayed the same, so that conditions of this Agreement are being violated or
carelessly executed or being carried out in bad faith; or
iv. has neglected or refused to renew or again perform such work as may be
rejected by the Landlord as defective or unsuitable; or
v. has defaulted performance of the terms and conditions of this agreement;
then, in any such instance, the Landlord shall promptly notify the Tenant, in writing, of such
default or neglect and if such notification be without effect within ten (10) business days
after such notice, the Landlord shall thereupon have full authority and power to purchase
materials and employ workers and machines for the proper completion of the works at the
cost and expense of the Tenant. The cost of such work shall be calculated by the Landlord
whose decision shall be final and be paid to the Landlord by the Tenant on demand. Should
payment not be received following the issuance of an invoice from the Landlord, the
Landlord shall collect same as Additional Rent in addition to any other remedy available to
the Landlord.
It is further understood and agreed between the parties hereto that such entry upon the
Premise shall be as an agent for the Tenant and shall not be deemed, for any purposes
whatsoever, as an acceptance of the works by the Landlord.
(2) When an Act of Default on the part of the Tenant has occurred:
(a) the current year’s Rent together with the next years’ Rent shall become due and
payable immediately; and,
(b) the Landlord shall have the right to terminate this Lease and to re-enter the Leased
Premises and deal with them as it may choose.
(3) If, because an Act of Default has occurred, the Landlord exercises its right to terminate this
Lease and re-enter the Leased Premises prior to the end of the Term, the Tenant shall
nevertheless be liable for payment of Rent and all other amounts payable by the Tenant
in accordance with the provisions of the Lease until the Landlord has re-let the Leased
Premises or otherwise dealt with the Leased Premises in such manner that the cessation
of payments by the Tenant will not result in loss to the Landlord and the Tenant agrees to
be liable to the Landlord, until the end of the Term of this Lease for payment of any
difference between the amount of Rent hereby agreed to be paid for the Term hereby
granted and the Rent any new Tenant pays to the Landlord.
(4) If when an Act of Default has occurred, the Landlord chooses not to terminate the Lease
and re-enter the Leased Premises, the Landlord shall have the right to take any and all
necessary steps to rectify any or all Acts of Default of the Tenant and to charge the costs
of such rectification to the Tenant and to recover the costs as Rent.
(5) If, when an Act of Default has occurred, the Landlord chooses to waive its right to exercise
the remedies available to it under this Lease or at law the waiver shall not constitute
condonation of the Act of Default, nor shall the waiver be pleaded as an estoppel against
the Landlord to prevent his exercising his remedies with respect to a subsequent Act of
Default. No covenant, term, or condition of this Lease shall be deemed to have been
waived by the Landlord unless the waiver is in writing and signed by the Landlord.
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13. TERMINATION UPON NOTICE AND AT END OF TERM
(1) If the Leased Premises and/or Property are subject to an Agreement of Purchase and Sale:
(a) The Landlord shall have the right to terminate this Lease, notwithstanding that the
Term has not expired, by giving ninety (90) days’ notice (the “Notice”) in writing to
the Tenant and, at the Tenant’s option, the Landlord shall pay to the Tenant the
fair market value for the Hangar or the Tenant agrees to remove the Hangar and
comply with Articles 9(3) and 10(5) of this Lease. Upon expiry of the Notice the
Tenant shall provide vacant possession of the Leased Premises provided the
Landlord pays to the Tenant a bonus of $500.00. For the purposes of this Article
and Articles 13(3) and 13(4) fair market value shall be determined as of the date
of the issuing of the Notice.
(2) If the Tenant remains in possession of the Leased Premises after termination of this Lease
as aforesaid and if the Landlord then accepts Rent for the Leased Premises from the
Tenant, it is agreed that such overholding by the Tenant and acceptance of Rent by the
Landlord shall create a monthly tenancy only but the tenancy shall remain subject to all the
terms and conditions of this Lease except those regarding the Term. The Parties agree
that if the Term is not renewed then upon expiry of the Term or if the Tenant is an
overholding tenant then either Party may terminate the lease upon sixty (60) days written
notice to the other party and the Tenant shall comply with Articles 9(3) and 10(5) of this
Lease.
(3) Other than a termination of this Lease in accordance with Article 13(1) of this Lease, the
Landlord shall, at any time and notwithstanding that the Term has not expired, have the
unqualified right to terminate this Lease upon one year’s prior written notification (the
“Notice”) if the Leased Premises are required for any reason or purpose of the Landlord in
which event the Landlord shall pay to the Tenant the fair market value for the Hangar, if
erected by the Tenant, unless the Tenant agrees to remove the Hangar and comply with
Articles 6(3) and 7(5) of this Lease, and the Tenant shall provide such vacant possession
upon the expiry of the Notice provided the Landlord pays to the Tenant a bonus of $500.00.
(4) The Parties agree that it is their mutual intention that at the end of the Term of this Lease
the lease shall be renewed upon such conditions and terms as agreed between the Parties.
The Parties further agree that although it is their mutual intention to renew the lease
nevertheless either party may decide not to renew the lease for any reason. The Parties
acknowledge that upon such renewal all terms and conditions shall be negotiated between
the Parties. If the Parties do not renew this Lease then the Parties agree that the Landlord
shall be granted the Right of First Refusal to purchase the Hangar (the “Option”). The
Tenant covenants that it will not sell the Hangar, or any part thereof, to any person, firm or
corporation, without first providing the Landlord to exercise its Option as set out in the terms
of this paragraph. Upon the Tenant receiving a bona fide offer in writing (the “Third Party
Offer”) the Tenant shall deliver to the Airport Office, 244411 Airport Road, Township of
South-West Oxford, Ontario, a copy of the Third Party Offer and the Landlord shall have
twenty business days (the “Notice Period”) from the date of receipt of the Third Party Offer
to exercise the Option to match the Third Party Offer. If the Landlord exercises its option
in the Notice Period then it must inform the Tenant at the Property in writing that it will
purchase the Tenant’s interest in the Hangar on the same terms and conditions, or more
favourable terms to the Tenant at the Landlord’s discretion, as contained in the Third Party
Offer (the “Landlord’s Offer”). If the Landlord exercises its Option in the Notice Period then
the Tenant must sell the Hangar to the Landlord upon the terms and conditions as
contained in the Landlord’s Offer. If the Landlord does not exercise its option in the Notice
Period then the Tenant shall be at liberty to accept the Third Party Offer provided that there
are no modifications to the Third Party Offer. If any modifications are made to the Third
Party Offer then the Landlord shall be permitted to exercise its option pursuant to the terms
of this paragraph. For the purpose of this paragraph, if the Tenant is a corporation, the
word “sell”, in addition to its ordinary meaning, shall be deemed to mean and include a sale
or disposition of the corporate shareholding of the Tenant by the person or persons who,
at the date of the commencement of the lease holds or hold a majority of the corporate
shares. Subject to the conditions contained in Article 4 of this Agreement, the Parties agree
that prior to the expiry of this Lease if the Tenant seeks to assign this Lease to a third party
then the Landlord will agree to examine a proposal to extend the term of this Lease
however nothing in this paragraph shall require the Landlord to accept any amendment of
the term or new term.
14. ACKNOWLEDGMENT BY TENANT
(1) The Tenant agrees that it will at any time or times during the Term, upon being given at
least forty-eight (48) hours prior written notice, execute and deliver to the Landlord a
statement in writing certifying:
(a) that this Lease is unmodified and is in full force and effect (or if modified
stating the modifications and confirming that the Lease is in full force and
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effect as modified);
(b) the amount of Rent being paid;
(c) the dates to which Rent has been paid;
(d) other charges payable under this Lease which have been paid;
(e) particulars of any prepayment of Rent or security deposits; and,
(f) particulars of any sub tenancies.
15. SUBORDINATION AND POSTPONEMENT
(1) This Lease and all the rights of the Tenant under this Lease are subject and subordinate
to any and all charges against the land, buildings or improvements of which the Leased
Premises form part, whether the charge is in the nature of a mortgage, trust deed, lien or
any other form of charge arising from the financing or re-financing, including extensions or
renewals, of the Landlord’s interest in the Property.
(2) Upon the request of the Landlord the Tenant will execute any form required to subordinate
this Lease and the Tenant’s rights to any such charge, and will, if required, attorn to the
holder of the charge.
(3) No subordination by the Tenant shall have the effect of permitting the holder of any charge
to disturb the occupation and possession of the Leased Premises by the Tenant as long
as the Tenant performs his obligations under this Lease.
16. RULES AND REGULATIONS
The Tenant agrees on behalf of itself and all persons entering the Leased Premises with the
Tenant’s authority or permission to abide by such reasonable rules, standards and regulations of
the Airport and/or Property which shall form part of this Lease and as the Landlord may make
and/or amend from time to time.
17. NOTICE
(1) Any notice required or permitted to be given by one party to the other pursuant to the terms
of this Lease may be given
To the Landlord at:
Tillsonburg Regional Airport
Attn: Airport Administrator
244411 Airport Rd
South-West Oxford, On
N4G 4H1
Fax: 519-842-3445
To the Tenant at the Leased Premises or at:
Mark Kniss
104 Crosier Street, Delhi Ontario
(2) The above addresses may be changed at any time by giving ten (10) days written notice.
(3) Any notice given by one party to the other in accordance with the provisions of this Lease
shall be deemed conclusively to have been received on the date delivered if the notice is
served personally or seventy-two (72) hours after mailing if the notice is mailed.
18. REGISTRATION
The Tenant shall not at any time register notice of or a copy of this Lease on title to the Property of
which the Leased Premises form part without consent of the Landlord.
19. INTERPRETATION
(1) The words importing the singular number only shall include the plural, and vice versa, and
words importing the masculine, feminine or neutral gender shall include the other genders,
and words importing persons shall include firms and corporations and vice versa.
(2) Unless the context otherwise requires, the word “Landlord” and the word “Tenant” wherever
used herein shall be construed to include the executors, administrators, successors and
assigns of the Landlord and Tenant, respectively.
(3) When there are two or more Tenants bound by the same covenants herein contained, their
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Landlord’s Initials __________ Tenant’s Initials
__________
11
obligations shall be joint and several.
20. MISCELLANEOUS
(1) Unless otherwise stipulated, parking, if applicable, in the common parking area shall be in
common and unreserved.
(2) If a dispute should arise between the Parties in the interpretation of this Agreement then
both parties agree that such dispute shall be referred to binding arbitration and be bound
by the result of such arbitration. The terms, form and procedure of the arbitration shall be
in accordance with the Arbitration Act or any successor legislation. The parties further
agree that the arbitrator shall be jointly chosen and the arbitrator shall have the ability to
award costs of the arbitration. This clause shall not apply if the Tenant is in default under
the terms of the Lease which include but are not limited to:
(a) its obligations to pay Rent, Base Rent and/or Additional Rent;
(b) non-repair or maintenance of the Leased Premises;
(c) subleased the Leased Premises without the authorization of the Landlord,
acting reasonably;
(d) changed its use of the Leased Premises; or,
(e) used the Leased Premises in any manner contrary to Article 7.
(3) In the event that any clause herein should be unenforceable or be declared invalid for any
reason whatsoever, such enforce ability or invalidity shall not affect the enforce ability or
validity of the remaining portions of the covenants and such unenforceable or invalid
portions shall be severable from the remainder of this Lease.
(4) This Lease shall be construed and enforced in accordance with the laws of the Province of
Ontario. Any proceeding shall be brought at the City of Woodstock in the County of Oxford,
Ontario.
(5) The Tenant hereby agrees that it has had an opportunity to review the terms of this Lease
and seek independent legal advice.
(6) Should any provision of this Lease require judicial interpretation or arbitration, it is agreed
that the court or arbitrator interpreting or construing the same shall not apply a presumption
that the terms thereof shall be more strictly construed against one party by reason of the
rule of construction that a document is to be construed more strictly against the party who
itself or through its agent prepared the same, it be agreed that both parties have
participated in the preparation hereof.
(7) This Lease and it’s schedules constitutes the entire agreement between the Parties hereto
pertaining to the subject matter hereof and supersedes all prior and contemporaneous
agreements, understandings, negotiations and discussions, whether oral or written, of the
parties and there are no warranties, representations or other agreements between the
Parties in connection with the subject matter hereof, except as specifically set forth herein.
No supplement, modification, waiver or termination of this Lease shall be binding unless
executed in writing by the Parties.
(8) The Tenant agrees that it has not relied upon any representation, promise or warranty of
the Landlord with respect to the condition of the Leased Premises, Hangar or any
representation or promise of the Landlord to repair, renovate or otherwise alter the Leased
Premises in any manner prior to or after commencement of the Term. The Parties agree
that the Leased Premises are being offered to the Tenant in an “as is” condition. The
Tenant shall not call on or demand the Landlord to perform any repairs or renovations prior
to or after it obtains possession. The Tenant acknowledges that it has performed its own
due diligence in establishing the state of repair of the Leased Premises including the
Hangar.
In Witness of the foregoing covenants the Landlord and the Tenant have executed this Lease.
__________________________________
Landlord
Stephen Molnar, Mayor
The Corporation of the Town of Tillsonburg
__________________________________
Landlord
Kyle Pratt, CAO
The Corporation of the Town of Tillsonburg
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__________
12
We have authority to bind the Corporation.
Per:
____________________ _________________________
Witness Name
Tenant
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__________
13
Schedule “A”
THE “LEASED PREMISES”
Taxiway C1 Lot 9
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__________
14
SCHEDULE “B” (Not Applicable / Existing Hangar)
CONSTRUCTION REQUIREMENTS
1. The Tenant shall construct an airplane hangar building with approximate dimensions of
XX feet wide by XX feet deep compromising a floor area of XXXX square feet.
2. The Tenant covenants and agrees, notwithstanding any other statute, regulation or
provision regarding the federal government’s authority to regulate the aeronautics
industry, to:
(a) obtain from the Landlord an Airport Development Permit prior to construction;
(b) to pay to the Landlord a flat fee of $600 to administer the Airport Development
Permit;
(c) to construct the airplane hangar, and any other building that may be permitted, to
the standard of the Ontario Building Code, O. Reg. 332/12 as amended or
replaced from time to time (the “OBC”) and to the satisfaction of the Landlord in
its sole and absolute discretion, and;
(d) to ensure all persons retained by the Tenant have appropriate health and safety
policies, insurance and WSIB coverage.
3. The Tenant shall provide to the Landlord the following in order to obtain an Airport
Development Permit and approval for use of the Leased Premises and hangar thereon:
(a) prior to construction, submission of:
1. all applicable fees;
2. 2 copies of a site plan showing the proposed location of the hangar and
dimensions to the adjacent buildings;
3. 2 copies of construction drawings (foundation plan, floor plan, building
elevations, diaphragm/truss bracing, anchorage, construction
details/finishes, etc.) stamped by a professional engineer;
4. 2 copies of the truss drawings stamped by a professional engineer; and
5. Commitment to General Reviews form completed by both the building
owner and professional engineer;
(b) prior to occupancy and acceptance:
1. inspection of the construction and acceptance of same by the Landlord in
in respect of compliance with the OBC, the terms of this Airport Lease
and all policies and rules regulating the Tillsonburg Airport; and
2. submission of all site reports (footing inspection, framing inspection,
occupancy inspection) and an occupancy report from the professional
engineer; and,
(c) final approval:
1. provide a final report (verifying outstanding items not completed at
occupancy have been completed/corrected) from the professional
engineer if applicable.
4. The parties covenant and agree that the Tenant is not required to obtain a building permit
from the Township of Southwest Oxford for construction of buildings on the Tillsonburg
Airport.
5. The Tenant covenants and agrees that failure to comply with the provisions of this
schedule shall be an event of default of this Lease and in the absence of remedying such
default, shall permit the Landlord to terminate this Lease and seek any and all other
recourse against the tenant in such instance.
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__________
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SCHEDULE “C” (Not Applicable / Existing Hangar)
CONSTRUCTION SCHEDULE
Provided by the Tenant prior to execution of the lease agreement and approved by the
Landlord.
Preliminary Construction Schedule: Start of Construction Insert date
End of Construction Insert date
Note: Tenant has expressed that a detailed construction schedule will be provided once
contractor and Tenant have finalized.
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Page 1 of 3
Subject: South Ridge Playground Replacement
Report Number: RCP 22-22
Department: Recreation, Culture & Parks Department
Submitted by: Julie Columbus, Director
Meeting Type: Council Meeting
Meeting Date: Monday, November 14, 2022
Recommendation:
THAT Council receives Staff Report RCP 22-22 South Ridge Playground
Replacement, as information; and
THAT the funds from capital project #717 (OPP Security Replacement Access
System/$55,000) be reallocated to cover emergency replacement of the playground at
South Ridge Park.
Background:
South Ridge Park playground was installed prior to year 2000 and guesstimated to be
at least 22+ years old (exact age is unknown). Playground structures, if maintained
properly, reach end of life at approximately 15 years, depending on variables such as
ongoing maintenance, weather exposure and usage.
Recently, the South Ridge playground had a failure when a piece of the bridge railing
connecting the two playground towers broke off. Concerns were raised around the
safety of the entire play structure upon a site visit. Upon inspection the unit was
deemed unsafe for use and staff immediately arranged removal. The playground was
noted for replacement in 2023 as part of the playground replacement program.
Following the removal of play equipment on October 15th, an RFQ was created to
obtain quotations for a replacement playground unit, including supply, delivery and
installation of a playground comparable to what was at the park, as well as supply of
engineered wood fiber chips for AODA compliant surfacing.
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RCP 22-22
Page 2 of 3
Three (3) quotes were received:
OpenSpace Solutions Inc. - $48,350.00 +HST
ABC Recreation - $48,965.00 + HST
Playpower Inc. - $49,350.00 + HST
Staff recommend the submission received from OpenSpace Solutions Inc. be selected
for $48,350.00 + HST, which comes in $6,650.00 less than the $55,000.00.
The playground unit RFQ submission includes:
-two slide units
-two double-sided accessible, inclusion play panels
-annex H accessible transfer platform
-monkey bars
-four climbing access points
-two standalone towers with different heights
-step bridge connection
-low swing
-two decorative shade canopies
The reallocation of funds from project #717 (OPP Security Replacement Access
System) will cover the cost of the proposed playground replacement project. The OPP
Security Replacement Access System had been included in the 2022 capital budget.
Staff were recently contacted to by the OPP to confirm that the town will not be
required to complete the project. The OPP informed staff that they will take the lead
and covert the upgrade to their security system as they are obligated to meet the
specific safety requirements noted in the provincial regulations for security. Therefore,
the project no longer requires funding from the town.
CONSULTATION
This report has been prepared in consultation with the RCP Director, Manager of Parks
& Facilities, Director of Finance and CAO.
FINANCIAL IMPACT/FUNDING SOURCE
Finances to pay for the playground replacement at $48,350 will be funded from the
reallocation of funds from capital budget project #717. The project was included in
2022 capital at $55,000 and covered by taxation.
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RCP 22-22
Page 3 of 3
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Strategic Direction – Target new programs, services, amenities and attractions that
will be a magnet for young families.
Priority Project – Immediate Term – Replacement of playground.
ATTACHMENT
Playground Unit – OpenSpace Solutions Inc.
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View 1
Southridge Park
Town of Tilsonburg
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View 2
Southridge Park
Town of Tilsonburg
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View 3
Southridge Park
Town of Tilsonburg
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Page 1 of 3
The Corporation of the Town of Tillsonburg
Recreation & Sports Advisory Committee
October 5, 2022
5:30 p.m.
Council Chambers
MINUTES
Present: Chris Parker, Christian Devlin, Scott Gooding, Carrie Lewis, Taylor Campbell
Absent with Regrets: Susie Wray
Staff Present:
Andrea Greenway, Julie Columbus, Margaret Puhr
1. Call to Order
The meeting was called to order at 5:33 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Scott Gooding
Seconded by: Christian Devlin
THAT the Agenda as prepared for the Recreation & Sports Advisory Committee
meeting of October 5, 2022, be adopted as amended.
Carried
3. Minutes of the Previous Meeting
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
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Page 2 of 3
5. General Business and Reports
5.1. Pickleball presentation – John Verbakel and Diane Peacock. Presentation to ask
the town and the committee’s recommendation to support 6 dedicated pickleball
courts. This group has approximately 70+ people interested in playing. Current
painted lines at the tennis courts are painted with wrong paint and flaking, the
schedule is difficult to follow. Smaller communities have better facilities for
pickleball which puts Tillsonburg behind. There is a group of people who are
ready and willing to get engaged to make this happen. Having these facilities
would bring more people to town as well as engage youth. Group does not to
own this on their own, but Stonebridge is also interested in participating. The
sport is affordable for everyone. The group has done some preliminary research
into costs and estimates which are 30 – 40K per court to build. The entire project
could vary from 200 – 300K. Presentation is attached to the minutes.
Resolution #2
Moved by: Chris Parker
Seconded by: Scott Gooding
THAT the council add creation of new pickleball courts to the 2023 capital budget
considerations.
Carried
5.2. Recreation Survey results. – Andrea shared the results, attached to the minutes.
5.3. Hall of Fame update. – There have been 11 nominations for the Hall of Fame to
date, each category has a nomination. The deadline for applications is in March,
the committee will convene to review all applications at that time.
5.4. General discussion – Christian extended thanks to Andrea for having the
signage removed on the trails and thanks to the staff for installing the scaffolding
under Kinsmen bridge.
Julie shared that there is a replacement program for all playgrounds in town and
Southridge park is at the top of the list.
There were questions about vagrants in parks and Julie indicated that a meeting
has been set up with various agencies to review and address the issues.
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Page 3 of 3
6. Next Meeting
November 9th at 5:30p.m., Council Chambers.
7. Adjournment
Resolution #3
Moved by: Scott Gooding
Seconded by: Carrie Lewis
THAT the October 5, 2022 Recreation & Sports Advisory Committee meeting be
adjourned at 6:45p.m.
Carried
Please contact the Staff Liaison listed below to gain access to this electronic
meeting:
Contact
Margaret Puhr
mpuhr@tillsonburg.ca
519-688-3009 ext.4202
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The Corporation of the Town of Tillsonburg
Tillsonburg Airport Advisory Committee
September 22, 2022
5:30 p.m.
Electronic Meeting
MINUTES
Present: Mark Renaud, Councillor Gilvesy, Emily Crombez, Jeff Miller, Dan Cameron,
Euclid Benoit, David Brandon, Valerie Durston.
Absent with Regrets: Jeff Dean, Mayor Molnar
Also Present:
Richard Sparham, Manager of Public Works
Lisa Davidson, Loomex
Eric Duffy, Airport Manager - Loomex
Tracy Hird, Public Works Co-ordinator
1) Call to Order
The meeting was called to order at 5:31 pm.
Chair declared that there is a quorum for this meeting.
2) Adoption of Amended Agenda
Resolution #1
Moved by: Deb Gilvesy
Seconded by: Dan Cameron
THAT the Agenda as prepared for the, September 22nd, 2022 meeting be amended
to include a closed session at the beginning of the meeting to discuss Loomex
Contracted Services.
Carried
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Page 2 of 5
3) Minutes of the Previous Meeting – Open Session
Resolution #2
Moved by: Dan Cameron
Seconded by: Emily Crombez
THAT the Minutes of the Tillsonburg Airport Advisory Committee Meeting – Open
Session, dated August 25th, 2022 be approved.
Carried
4) Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5) Committee entered into a Closed Session to Discuss Loomex Contracted
Services
Resolution #3
Moved by: Dan Cameron
Seconded by: Jeff Miller
THAT the meeting resume to open session at 5:51 pm.
Carried
6) General Business and Reports
a) Airport Development Manual
No update at this time.
b) Hangar Updates – Staff
Henry Breman has started construction.
2 other applicants are going through the process.
A new Cloud Permitting System is in place which will expedite the application
process. Should be live in the next week or so.
Staff to communicate the new permitting system.
Staff to provide a further update at the next meeting.
Committee members would like to know metrics on the number of permits
that have been applied for and how many were approved.
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Staff to have better communication with SWOX.
c) Master Plan Update – Staff
i) Update on Hydro Supply
Staff continuing to work on the load analysis with Hydro One.
Staff waiting for approvals from tenants.
ii) Taxiway Construction Update
Going forward, staff will bring recommendations to committee members for
input.
Staff to meet with committee members to do a walk through to discuss the
path forward and any liability issues.
Resolution #4
Moved by: David Brandon
Seconded by: Emily Crombez
THAT the committee requests to have staff paint center lines on the taxiway for
aircraft use.
Carried
iii) Airport Fence and Gate Installation
Fence and gate are installed.
Staff waiting on Hydro One to connect the hydro.
Once complete, all users will require 4 digit codes.
iv) Airport Security Camera Installation
Staff is working with other departments to expand this project. One camera
will be placed facing the fuel station and one will be facing towards the
administration building.
Fiber optics are being connected in November.
v) End of Runway Trees – Staff
All of the Airport trees have been removed.
Staff continues to work on the other private trees.
Staff to get the dimensions of land that will be added to the farmland.
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Page 4 of 5
Staff to reach out to K & K to see if they are interested in planting on this
additional land.
vi) Fuel Update
AGFT has finished the maintenance.
Regulation – CSA B836-22
The suppliers that staff contacted will not do scheduled fuel drops.
Staff will begin to re-order fuel when the supply reaches 15,000 L.
10,000 L will be purchased at that time to fill the tanks. Delivery charges will
increase due to more frequent fuel drops.
Staff to contact other Airports to inquire on their fuel purchasing processes.
vii) Promotion & Marketing
Website updates ongoing.
Economic Development is working on stay and play packages. More
information to come.
viii) Capital Projects for 2023
Budget Items Ranked
(1) Apron Expansion
(2) AWOS System
(3) Back-up Terminal Generator
(4) T-Hangar 6/8 Spaces
(5) Extension of Taxiway
(6) Phase 2 ESA
The committee is in favour of the sale of lands at the Airport to support future
infrastructure needs.
Staff is currently looking into possible opportunities.
Staff would like to implement a 10-year capital plan.
ix) Development Strategy
No update at this time.
d. Safety Spreadsheet – Staff
Staff continues to remove garbage and debris from around the Airport.
Staff to contact Contractors regarding cleanup of their materials and debris
from the Airport grounds.
Fire Inspector conducted hangar inspections on a few hangars.
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Page 5 of 5
c. Fuel Sales and Airport Movement - Staff
Link to access Fuel Sales -
https://datastudio.google.com/reporting/a8138cca-a614-4017-b562-
178c0f5e275c
Link to access Airport Movements –
https://datastudio.google.com/reporting/7ae51da4-8f2f-4f42-9601-
53ca5756ba13
6) Other Business
7) Next Meeting
October 20th, 2022 at 5:30 p.m.
8) Adjournment
Resolution #5
Moved by: Dan Cameron
Seconded by: Jeff Miller
THAT the September 22nd, 2022, Tillsonburg Airport Advisory Committee meeting be
adjourned at 7:15 p.m.
Carried
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Page 1 of 3
The Corporation of the Town of Tillsonburg
Tillsonburg Dog Park Committee
October 18, 2022
7:30p.m.
Council Chambers
MINUTES
Present:
Rosanne Fillion, Kelly Luciani, Katie Benko, Steve Cluett, Karen Clipson, Pete Luciani,
Absent with Regrets:
Marcie Walters-Turcotte, Connie Porter
Staff Present:
Julie Columbus, Margaret Puhr
1. Call to Order
The meeting was called to order at 7:30 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Pete Luciani
Seconded by: Karen Clipson
THAT the Agenda as revised for the Tillsonburg Dog Park Advisory Committee
meeting of October 18, 2022, be adopted as revised.
Carried
3. Minutes of the Previous Meeting
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
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Page 2 of 3
5. General Business and Reports
5.1. Grass seeding concerns at the park – it was brought to the committee’s
attention that on social media someone was fundraising for grass seed for the
dog park. The town staff reached out by letter to the initiator of the fundraiser
and advised her that it is not appropriate behaviour to take such actions on town
properties and direction on how to share ideas and feedback. Subsequently it
was noted by users that grass seed was spread over the dog park property. A
concern was also brought that it might be hazardous to dogs to ingest certain
seeds, can puncture paws and some seeds are treated with chemicals. Staff are
removing larger piles of seeds and putting woodchips over the rest. Independent
actions increase town liability should something happen to park users.
There was originally grass at the dog park, around 2017 and due to exuberant
and enthusiastic use, it turned into dirt and mud, which were then covered with
woodchips. A complaint about dog ingesting one of the chips was also shared
on public social media – all pet owners are encouraged and advised to monitor
their pets at all times, at home and outside home. Responsible dog ownership is
imperative.
With committee’s suggestion, Julie will reach out to the Communications Officer
and ask to address some of these concerns via town’s social media.
Committee members shared frustration of the lack of respect given through such
actions as well as the growing negativity through social media and among some
park users.
5.2. Evaluation of the new shelter – there is some confusion about the cap at the
top, the part did not come with the structure, but the company was contacted
and it is being shipped, will be installed as soon as it arrives. The concerns
about bolts have been addressed – they were cut off. Members expressed that
the shelter looks very nice.
5.3. Inventory of accomplishments at the park since inception – the committee
would like to list these accomplishments and share not only with the council but
also with general public via social media.
- Shelter structure
- Better woodchips
- Extensive planting of trees – Tillsonburg Tree Day planted several at the park
- Updated sign at the front
- Landscaping at the gate
- Water
- Solar lighting from donations
- Additional donations of lighting
- General maintenance has improved, including exterior grass cutting
- Maintenance of the parking lot
- Addition of picnic tables
- Fire hydrant features for dogs
- Small and large sides
- Wayfinding and directional signage around town
Katie noted that as a goal, there should be more promotion of the dog park
and public sharing of updates, fundraising, including more public to allow for
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Page 3 of 3
more feedback and input. More events such as Pooch Plunge, but directed to
promotion and fundraising for the dog park is also a goal. Dog photoshoots,
training demonstrations, fun days.
5.4. General discussion – members discussed increased negativity around the dog
park as well as some criticism of members of this committee who aren’t dog park
users. The non-user committee members still feel passionate about bringing
additional facilities to the dog park and making it a nice and friendly area for all.
Julie shared that 6 staff take care of all parks and trails in the town and are very
proud to do the amazing work to provide to all citizens.
Pete noted that most dog parks don’t have lights and we are fortunate that
Tillsonburg has at least some. He suggests that a dusk to dawn opening is a
potential solution if safety is a concern, but prefers not going in that direction.
As a safety consideration, providing lighting might invite use of the park for
purposes it is not intended for.
A broken bag dispenser at the park was replaced.
Town staff continue to provide excellent maintenance to the park.
The committee does not have a budget for the committee, it is to advise council,
but fundraising group or a committee are always a consideration.
6. Next Meeting - This is the last meeting of this committee for the council term. Once
the new council has been sworn in, new committees and applications will be posted
on town website. Staff can post the posting for new committees at the dog park.
Pete thanked all the members for being a part of this committee.
7. Adjournment
Resolution #2
Moved by: Karen Clipson
Seconded by: Pete Luciani
THAT the October 18, 2022 Tillsonburg Dog Park Committee meeting be adjourned
at 8:26p.m.
Carried
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Page 1 of 3
The Corporation of the Town of Tillsonburg
Culture, Heritage & Special Awards Advisory Committee
October 19, 2022
4:30 p.m.
Council Chambers
Present: Carrie Lewis, Jason Pankratz, Councillor Esseltine, Tabitha Verbuyst
Staff: Laura Pickersgill, Executive Assistant/Assistant Clerk
Regrets: Nisha Khan-Dunn, Rosemary Dean, Courtney Booth, Patty Phelps,
Curator/Culture & Heritage Manager
MINUTES
1. Call to Order
The meeting was called to order at 4:33 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Jason Pankratz
Seconded by: Tabitha Verbuyst
THAT the Agenda as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of October 19, 2022, be adopted.
Carried
3. Minutes of the Previous Meeting
Resolution #2
Moved by: Tabitha Verbuyst
Seconded by: Penny Esseltine
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Page 2 of 3
THAT the minutes as prepared for the Culture, Heritage and Special Awards
Advisory Committee meeting of September 7, 2022, be adopted.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. General Business and Reports
5.1. Heritage Listing
Members reviewed the heritage listing. Staff to circulate the Word version for
corrections to be made. The column on the right needs to be wider. It was
suggested that updated photos be included.
Resolution #3
Moved by: Tabitha Verbuyst
Seconded by: Jason Pankratz
THAT the Culture, Heritage and Special Awards Committee recommends to
Council that heritage listings be added to the Town’s heritage register to
supplement the designated properties that are currently included there;
AND THAT the heritage register be accessible to the public through the Town’s
website and in print format.
Carried
5.2. Kinsmen Bridge Public Consultation
Members reviewed the consultation and the options available for what could
happen to the Kinsmen Bridge.
5.3. Youth Engagement Grant
Staff to pass information along to Salvation Army, Helping Hand Food Bank,
Multi-Service Centre and the Upper Deck. Staff to circulate this information on
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Page 3 of 3
our Town outlets.
5.4. Tillsonburg 150 Banners
Members discussed options for selling or giving away the Tillsonburg 150
Banners. It was suggested that the banners with existing businesses on them be
given to them. It was suggested that the banners be framed and given away
rather than selling them. It was suggested that they be given to local
charities/boards to give away at their auctions. It was suggested that they be put
up on a wall at the community centre.
6. Closed Session
Resolution #4
Moved by: Penny Esseltine
Seconded by: Jason Pankratz
THAT the Culture, Heritage and Special Awards Committee moves into closed
session at 5:10 p.m. to discuss personal matters about an identifiable individual,
including municipal or local board employees.
Carried
7. Round Table
8. Next Meeting
9. Adjournment
Resolution #3
Moved by: Penny Esseltine
Seconded by: Tabitha Verbuyst
THAT the October 19, 2022 Culture, Heritage and Special Awards Advisory
Committee meeting be adjourned at 5:26 p.m.
Carried
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Page 1 of 4
The Corporation of the Town of Tillsonburg
Economic Development Advisory Committee
October 11, 2022
7:30 a.m.
Present: Andrew Burns, Cedric Tomico, Dane Willson, Jesse Goossens, Lisa Gilvesy,
Mayor Stephen Molnar, Suzanne Renken, Randy Thornton, Councillor Deb Gilvesy
Staff: Kyle Pratt, Chief Administrative Officer; Cephas Panschow, Development
Commissioner; Laura Pickersgill, Executive Assistant/Assistant Clerk
Regrets: Steve Spanjers, Kirby Heckford
MINUTES
1. Call to Order
The meeting was called to order at 7:33 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Lisa Gilvesy
Seconded by: Randy Thornton
THAT the Agenda as prepared for the Economic Development Advisory Committee
meeting of October 11, 2022, be adopted.
Carried
3. Minutes of the Previous Meeting
Resolution #2
Page 322 of 342
Page 2 of 4
Moved by: Andrew Burns
Seconded by: Suzanne Renken
THAT the minutes as prepared for the Economic Development Advisory Committee
meeting of September 13, 2022, be adopted, as amended.
Carried
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
Councillor Gilvesy joined the meeting at 7:43 a.m.
5. Presentations
5.1. Airport Advisory Committee Chair
Mark Renaud, Chair of the Tillsonburg Airport Advisory Committee, provided a
summary of the Committee’s activities with regards to the Tillsonburg Airport.
Opportunity was provided for members to ask questions.
6. General Business and Reports
6.1. Monthly Activity Update
Cephas Panschow provided an overview of the monthly activity update for
economic development. An update was provided regarding the environmental
testing at Van Noman Innovation Park. There was concern noted regarding the
fact that political pressure was required to get the testing approved. It was
suggested that concerns such as these be brought forward during delegation
meetings at future conferences.
7. Planning Items Circulation
There were no planning items for circulation on this agenda.
8. Community Strategic Plan
8.1. Town Hall Task Force
Cephas noted that an environmental assessment was done and some concerns
Page 323 of 342
Page 3 of 4
were noted. There was a discussion regarding the ground lease under the Town
Centre Mall. This item will be discussed further at the next meeting. Staff to
investigate if the ground lease can be released.
8.2. Affordable and Attainable Housing Committee
The last scheduled meeting did not have quorum. The Committee will be
reviewing the Oxford County’s Housing Plan at the next meeting. The height
restriction component is currently in the Planning process.
8.3. Boundary Adjustment Committee
There is a meeting coming up soon where the results of the RFP will be
discussed.
8.4. Physician Recruitment and Retention Committee
There was a meeting held on September 20, 2022 and recruitment strategies
were discussed. A new surgeon has started at TDMH on October 5th. There are
negotiations taking place with a new doctor to take over some patients.
9. Community Organization Updates
9.1. Downtown Business Improvement Association
9.1.1. Report from BIA Chair ED10-01
Cedric provided a summary of the October BIA report.
9.2. Tillsonburg District Chamber of Commerce
Suzanne thanked the Town for support at the Awards of Excellence event. The
municipal candidate’s debate is happening tomorrow at 6:00 p.m. The Chamber
is having a meeting coming up regarding WSIB claims.
8.3 Tillsonburg District Real Estate Board
8.3.1 September 2022 Statistics
Page 324 of 342
Page 4 of 4
Dane provided a summary of the statistics provided.
10. Round Table
11. Next Meeting
November 8, 2022 at 7:30 a.m.
12. Adjournment
Resolution #3
Moved by: Dane Willson
Seconded by: Randy Thornton
THAT the October 11, 2022 Economic Development Advisory Committee meeting
be adjourned at 9:05 a.m.
Carried
Page 325 of 342
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Meeting Minutes of September 7, 2022
Approved October 5, 2022
Members in attendance:
John Scholten, Chair Township of Norwich
Michael Columbus, Vice-Chair Norfolk County
Dave Beres Town of Tillsonburg
Robert Chambers County of Brant
Valerie Donnell Municipality of Bayham/Township of Malahide
Tom Masschaele Norfolk County
Ian Rabbitts Norfolk County
Peter Ypma Township of South-West Oxford
Regrets:
Kristal Chopp Norfolk County
Ken Hewitt Haldimand County
Stewart Patterson Haldimand County
Staff in attendance:
Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services
Lorrie Minshall, Interim Manager, Watershed Services
David Proracki, Water Resources Analyst
Zachary Cox, Marketing Coordinator
Dana McLachlan, Executive Assistant
1. Welcome and Call to Order
The chair called the meeting to order at 6:30 p.m., Wednesday, September 7, 2022.
2. Additional Agenda Items
There were no additional agenda items.
3. Declaration of Conflicts of Interest
None were declared.
4. Closed Session
A-74/22
Moved by P. Ypma
Seconded by I. Rabbitts
Page 326 of 342
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 2 -
THAT the LPRCA Board of Directors does now enter into a closed session to discuss:
Labour relations or employee negotiations (Pay Equity & Compensation Review)
CARRIED
The board reconvened in open session at 7:10 p.m.
5. Minutes of the Previous Meeting
a) Board of Directors Meeting of July 6, 2022
There were no questions or comments.
A-75/22
Moved by I. Rabbitts
Seconded by V. Donnell
THAT the minutes of the LPRCA Board of Directors Meeting held July 6, 2022 be
approved as circulated.
CARRIED
6. Business Arising
There was no business arising from the previous minutes.
7. Review of Committee Minutes
a) Lee Brown Marsh Management Committee Meeting of June 24, 2022
There were no questions or comments.
A-76/22
Moved by M. Columbus
Seconded by P. Ypma
THAT the minutes of the Lee Brown Marsh Management Committee Meeting of June
24, 2022 be approved as circulated.
CARRIED
b) Audit and Finance Committee Meeting of August 18, 2022
There were no questions or comments.
Page 327 of 342
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 3 -
A-77/22
Moved by M. Columbus
Seconded by D. Beres
THAT the minutes of the LPRCA Audit and Finance Committee Meeting of August 18,
2022 be approved as circulated.
CARRIED
8. Correspondence
a) Email from the Ministry of Natural Resources Re: Conservation Authority
Act Governance Update
The Ministry of Natural Resources and Forestry (MNRF) has been designated, by the
Ministry of the Environment, Conservation and Parks (MECP), as the Ministry
responsible for administering the Conservation Authorities Act. MECP will support
MNRF during the transition.
A-78/22
Moved by P. Ypma
Seconded by D. Beres
THAT the correspondence outlined in the Board of Directors Agenda of September 7,
2022 be received as information.
CARRIED
9. Development Applications
a) Section 28 Regulations Approved Permits
Through the General Manager’s delegating authority, 42 applications were approved in
the past two months. LPRCA-144/22, LPRCA-145/22, LPRCA-147/22, LPRCA-148/22,
LPRCA-150/22, LPRCA-151/22, LPRCA-152/22, LPRCA-153/22, LPRCA-154/22,
LPRCA-155/22, LPRCA-171/21/Revised, LPRCA-156/22, LPRCA-157/22, LPRCA-
158/22, LPRCA-159/22, LPRCA-160/22, LPRCA-161/22, LPRCA-162/22, LPRCA-
163/22, LPRCA-164/22, LPRCA-165/22, LPRCA-166/22, LPRCA-167/22, LPRCA-
168/22, LPRCA-169/22, LPRCA-170/22, LPRCA-171/22, LPRCA-172/22, LPRCA-
173/22, LPRCA-174/22, LPRCA-175/22, LPRCA-176/22, LPRCA-177/22, LPRCA-
178/22, LPRCA-179/22, LPRCA-180/22, LPRCA-181/22, LPRCA-182/22, LPRCA-
184/22, LPRCA-185/22, LPRCA-186/22, and LPRCA-187/22.
All of the staff-approved applications met the requirements as set out in Section 28 of
the Conservation Authorities Act.
Page 328 of 342
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 4 -
A-79/22
Moved by M. Columbus
Seconded by I. Rabbitts
THAT the LPRCA Board of Directors receives the Section 28 Regulations Approved
Permits report dated September 7, 2022 as information.
CARRIED
10. New Business
a) General Manager’s Report
The General Manager provided an overview of operations this past month.
LPRCA hosted fishing derbies at Backus and Deer Creek. Deer Creek celebrated the
25th Anniversary of the Bob Izumi's Kids & Cops Fishing Derby. Both events were
deemed a success as there were 137 participants at Backus and 133 at Deer Creek.
The Leighton and Betty Brown Scholarship Awards were presented after the Lee Brown
Marsh Management Committee Meeting on August 16. Ali Flinsenberg and Fred
Wernaart were each awarded a $1,000 scholarship.
Planning staff reviewed 185 permit applications and provided comments to municipal
staff on 107 Planning Act applications.
Spriet Associates Ltd. completed the technical drawings and issued an invitation for
tender to upgrade the entrance and two washrooms at the Backus Education Centre to
meet accessibility standards. Funded by the Enabling Accessibility fund, the tender for
the construction contract was awarded to PK Construction. The project is expected to
begin at the end of September to be completed by the end of November 2022.
Kim Gavine, General Manager, Conservation Ontario has retired and her successor,
Angela Coleman, CAO, South Nation Conservation Authority, will assume the General
Manager position on September 19, 2022.
A-80/22
Moved by T. Masschaele
Seconded by D. Beres
That the LPRCA Board of Directors receives the General Manager’s Update for July
and August 2022 as information.
CARRIED
b) 2022 Latornell Conservation Symposium
This year’s Latornell Conservation Symposium will be hosted at the Royal Botanical
Gardens (RBG) in Burlington on October 17-18.
Page 329 of 342
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 5 -
A-81/22
Moved by Valerie Donnell
Seconded by Dave Beres
THAT the LPRCA Board of Directors approves the attendance of the General Manager,
Robert Chambers, and Peter Ypma for the 2022 Latornell Conference.
CARRIED
c) 2nd Quarter Financial Report
Revenues to June 30, 2022 represent 62.4% of the annual budget and expenditures
44.3%.
The Forestry revenue to June 30 is $195,075 and is expected to exceed the 2022
budget of $300,000.
Seasonal camping revenues have exceeded the budget by 3%. There are currently 432
registered seasonal campers, exceeding the budget projection of 415. The camping
surplus at June 30, is $907,797.
A-82/22
Moved by T. Masschaele
Seconded by R. Chambers
THAT the LPRCA Board of Directors receives the Q2 Financial Report – June 30, 2022
for the period up to and including June 30th, 2022 as information.
CARRIED
d) Watershed Conditions Update
Overall, the summer has been quite dry, with very little rain in July and a below average
amount in August. The long-term forecast issued in July is calling for above normal
temperatures and below normal precipitation through September and October.
The Low Water Response Team was reactivated this summer but the water levels
stabilized and no notices were issued.
The Lake Erie water level declined significantly, but it is still above the normal average
and there still exists a risk of storm-surge flooding. As the water levels continue to
decline, the risk of storm-surge flooding will decline but the potential for flooding will
remain. Staff will continue to monitor conditions and provide flood messaging as
required.
Page 330 of 342
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 6 -
A-83/22
Moved by I. Rabbitts
Seconded by T. Masschaele
THAT the LPRCA Board of Directors receives the Watershed Conditions Update report
as information.
CARRIED
Adjournment
The Chair adjourned the meeting at 7:45 p.m.
_______________________________ ________________________________
John Scholten Judy Maxwell
Chair General Manager/Secretary-Treasurer
/dm
Page 331 of 342
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Meeting Minutes of October 5, 2022
Approved November 2, 2022
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 1 -
Members in attendance:
John Scholten, Chair Township of Norwich
Michael Columbus, Vice-Chair Norfolk County
Dave Beres Town of Tillsonburg
Robert Chambers County of Brant
Valerie Donnell Municipality of Bayham/Township of Malahide
Tom Masschaele Norfolk County
Ian Rabbitts Norfolk County
Regrets:
Kristal Chopp Norfolk County
Ken Hewitt Haldimand County
Stewart Patterson Haldimand County
Peter Ypma Township of South-West Oxford
Staff in attendance:
Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services
Lorrie Minshall, Interim Manager, Watershed Services
Zachary Cox, Marketing Coordinator
Dana McLachlan, Executive Assistant
1. Welcome and Call to Order
The chair called the meeting to order at 6:30 p.m., Wednesday, October 5, 2022.
2. Additional Agenda Items
There were no additional agenda items.
3. Declaration of Conflicts of Interest
None were declared.
4. Minutes of the Previous Meeting
a) Board of Directors Meeting of September 7, 2022
There were no questions or comments.
Page 332 of 342
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 2 -
A-84/22
Moved by I. Rabbitts
Seconded by V. Donnell
THAT the minutes of the LPRCA Board of Directors Meeting held September 7, 2022 be
approved as circulated.
CARRIED
5. Business Arising
There was no business arising from the previous minutes.
6. Review of Committee Minutes
a) Backus Museum Committee Meeting of June 21, 2022
There were no questions or comments.
A-85/22
Moved by D. Beres
Seconded by T. Masschaele
THAT the minutes of the Backus Museum Committee Meeting of June 21, 2022 be
approved as circulated.
CARRIED
7. Correspondence
a) Email from the Ministry of Environment, Conservation and Parks Re: New
Requirements under the Conservation Authorities Act: Training for CAs
and Municipalities
Webinars for Municipal Partners and CA staff are scheduled to provide training for the
new requirements.
A-86/22
Moved by M. Columbus
Seconded by V. Donnell
THAT the correspondence outlined in the Board of Directors Agenda of October 5, 2022
be received as information.
CARRIED
Page 333 of 342
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 3 -
8. Development Applications
a) Section 28 Regulations Approved Permits
Through the General Manager’s delegating authority, 15 applications were approved in
the past month. LPRCA-190/22, LPRCA-191/22, LPRCA-192/22, LPRCA-193/22,
LPRCA-194/22, LPRCA-195/22, LPRCA-196/22, LPRCA-199/22, LPRCA-200/22,
LPRCA-201/22, LPRCA-202/22, LPRCA-203/22, LPRCA-204/22, LPRCA-205/22, and
LPRCA-207/22
All of the staff-approved applications met the requirements as set out in Section 28 of
the Conservation Authorities Act.
A-87/22
Moved by I. Rabbitts
Seconded by T. Masschaele
THAT the LPRCA Board of Directors receives the Section 28 Regulations Approved
Permits report dated October 5, 2022 as information.
CARRIED
9. New Business
a) General Manager’s Report
The General Manager provided an overview of operations this past month.
The GM and the Manager of Corporate Services met with staff of Campfire Circle
(formerly Camp Trillium) to tour the facilities and discuss a future capital upgrades plan.
The Director of Campfire Circle requested a discussion, in the near future, to review the
current lease.
Staff recently applied for federal funding to continue to upgrade the flood hazard
mapping to include better flood hydrology. The board will consider approving matching
funds if the application is successful.
The Forestry department recently hosted a tour for a Forest Stewardship Council (FSC)
working group. Staff and research partners were in attendance to highlight various work
being conducted within three LPRCA forest tracts.
Page 334 of 342
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 4 -
A-88/22
Moved by M. Columbus
Seconded by D. Beres
That the LPRCA Board of Directors receives the General Manager’s Update for
September 2022 as information.
CARRIED
b) Inventory of Programs and Services – October 1, 2022 Progress Report
As required under Ontario Regulation 687/21 and as part of the Transition Plan, staff
completed and submitted the compliance reports by the October 1 deadline. The
updated Inventory of Programs and Services is posted on the LPRCA website. No
formal comments have been received from the municipalities regarding the Inventory of
Programs and Services to date. Norfolk County and Oxford County have appointed a
municipal representative and there has been an initial meeting with Norfolk County staff.
Meetings will be scheduled with all of the municipalities in the coming months.
A-89/22
Moved by Valerie Donnell
Seconded by Tom Masschaele
THAT the LPRCA Board of Directors receives the October 1, 2022 Progress Report and
Updated Inventory of Programs and Services as information.
CARRIED
c) 2023 Meeting Schedule
The 2023 meeting schedule was presented earlier than usual to accommodate our
municipal partners in light of the upcoming election.
The first meeting of the New Year is scheduled for January 11, 2023 to include the final
budget approval and the election of officers. A new member orientation will be held
January 6, 2023 beginning at 9:30 a.m.
A-90/22
Moved by I. Rabbitts
Seconded by D. Beres
THAT the LPRCA Board of Directors approves the Updated 2022 Meeting Schedule
and the Proposed 2023 Meeting Schedule as presented.
CARRIED
Page 335 of 342
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 5 -
The closed session began at 7:25 p.m.
10. Closed Session
A-91/22
Moved by V. Donnell
Seconded by R. Chambers
THAT the LPRCA Board of Directors does now enter into a closed session to discuss:
Labour relations or employee negotiations (Pay Equity & Compensation Review)
CARRIED
The board reconvened in open session at 7:24 p.m.
A-92/22
Moved by I. Rabbitts
Seconded by D. Beres
THAT the LPRCA Board of Directors approves the implementation of the Proposed
2022 Pay Grid as presented in the report from Ward & Uptigrove Human Resources
Solutions;
AND,
THAT the LPRCA Board implements the Proposed 2022 Pay Grid effective July 1,
2022.
CARRIED
Adjournment
The Chair adjourned the meeting at 7:25 p.m.
_______________________________ ________________________________
John Scholten Judy Maxwell
Chair General Manager/Secretary-Treasurer
/dm
Page 336 of 342
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 2022-068
A BY-LAW to amend By-Law 2013 being a by-law to designate a certain area as an improvement area and to establish a Board of Management.
WHEREAS Section 204 of The Municipal Act, R.S.O, 1970, grants authority to Council to pass a by-law to designate an improvement area and to establish a Board of Management therefor, to oversee the improvement, beautification and maintenance of municipally owned lands, buildings and structures in the area, beyond such improvements, beautification and maintenance as is provided at the expense of the municipality at large, and the promotion
of the area as a business or shopping area; WHEREAS The Town of Tillsonburg is desirous to amend the composition of the Board to include an individual appointed by a Corporation that is the owner or tenant of commercial or industrial property within the Business Improvement Area.
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
THAT Clause number 3 of By-Law 2013, as amended shall be removed and replaced with
the following section: “The Board established under Clause 2 hereof is a Body Corporate and shall consist of such number of members appointed by Council as the Council considers advisable, at least
one of whom shall be a member of Council and the remaining members shall be persons
qualified to be elected as members of Council or an individual appointed by a Corporation that is the owner or tenant of commercial or industrial property within the Business Improvement Area and who are assessed for business assessment in respect to lands within the defined area.”
THAT this by-law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 14th DAY OF NOVEMBER, 2022.
READ A THIRD AND FINAL TIME AND PASSED THIS 14th DAY OF MOVEMBER, 2022.
_____________________________ Mayor – Stephen Molnar
______________________________ Acting Clerk – Donna Wilson
Page 337 of 342
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 2022-075
A BY-LAW to Close a Portion of a Municipal Road Allowance known as Alley
between Nelson Street and Charles Street being Part of Lot 9, Plan 500, particularly
described as Part 1 and Part 2 on reference Plan 41R-10184, and to declare those
lands surplus to the needs of the Town of Tillsonburg.
WHEREAS pursuant to Section 8 of the Municipal Act, 2001, S.O. 2001, C. 25, a
municipality has the capacity, rights, powers and privileges of a natural person for the
purpose of exercising its authority under this or any other Act;
AND WHEREAS pursuant to Section 34 of The Municipal Act, 2001 S.O. 2001, C 25,
The Corporation of the Town of Tillsonburg is closing a portion of a road allowance
particularly described as Part of Lot 9, Plan 500, designated as Part 1 and Part 2 on
Reference Plan 41R-10184, being a portion of the Alley laying between Nelson Street and
Charles Street, in the Town of Tillsonburg, County of Oxford and declaring that those
lands should be declared surplus to the Town of Tillsonburg.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT Part of the Alley lying between Nelson Street and Charles Street, particularly
described as Part of Lot 9, Plan 500, designated as Part 1 and Part 2 on Reference
Plan 41R-10184, in the Town of Tillsonburg, County of Oxford, as indicated on
Schedule “A” attached, is hereby closed.
2. THAT particularly described as Part of Lot 9, Plan 500, designated as Part 1 and Part
2 on Reference Plan 41R-10184, in the Town of Tillsonburg, County of Oxford be
hereby declared surplus to the Town of Tillsonburg.
3. THAT This By-Law shall come into force and take effect immediately after the final
passing hereof.
READ A FIRST AND SECOND TIME THIS 21ST DAY OF NOVEMBER, 2022.
READ A THIRD AND FINAL TIME AND PASSED THIS 21ST DAY OF NOVEMBER, 2022.
________________________________
Mayor – Stephen Molnar
________________________________
Acting Clerk – Donna Wilson
Page 338 of 342
Schedule A - By-law 2022-075Page 339 of 342
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 2022-076
A BY-LAW to Close a Portion of a Municipal Road Allowance known as an Alley
between 6 and 8 John Street being Plan 500, particularly described as Part 1 on
reference Plan 41R-10350, and to declare those lands surplus to the needs of the
Town of Tillsonburg.
WHEREAS pursuant to Section 8 of the Municipal Act, 2001, S.O. 2001, C. 25, a
municipality has the capacity, rights, powers and privileges of a natural person for the
purpose of exercising its authority under this or any other Act;
AND WHEREAS pursuant to Section 34 of The Municipal Act, 2001 S.O. 2001, C 25,
The Corporation of the Town of Tillsonburg is closing a portion of a road allowance
particularly described as Plan 500, designated as Part 1 on Reference Plan 41R-10350,
being a portion of the Alley laying between 6 John Street and 8 John Street, in the Town of
Tillsonburg, County of Oxford and declaring that those lands should be declared surplus to
the Town of Tillsonburg.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT Part of the Alley lying between 6 John Street and 8 John Street, particularly
described as Plan 500, designated as Part 1 on Reference Plan 41R-10350, in the
Town of Tillsonburg, County of Oxford, as indicated on Schedule “A” attached, is
hereby closed.
2. THAT particularly described as Plan 500, designated as Part 1 on Reference Plan
41R-10350, in the Town of Tillsonburg, County of Oxford be hereby declared surplus
to the Town of Tillsonburg.
3. THAT This By-Law shall come into force and take effect immediately after the final
passing hereof.
READ A FIRST AND SECOND TIME THIS 21ST DAY OF NOVEMBER, 2022.
READ A THIRD AND FINAL TIME AND PASSED THIS 21ST DAY OF NOVEMBER, 2022.
________________________________
Mayor – Stephen Molnar
________________________________
Acting Clerk – Donna Wilson
Page 340 of 342
By-Law 2022-076 Schedule A Page 341 of 342
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2022-066
A By-Law to confirm the proceedings of Council at its meeting held on November
14, 2022.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town
of Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting
held on November 14, 2022, with respect to every report, motion, by-law, or other
action passed and taken by the Council, including the exercise of natural person
powers, are hereby adopted, ratified and confirmed as if all such proceedings were
expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. That this By-Law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 14TH DAY OF NOVEMBER, 2022.
READ A THIRD AND FINAL TIME AND PASSED THIS 14TH DAY OF NOVEMBER,
2022.
_______________________________
MAYOR – Stephen Molnar
_______________________________
ACTING CLERK – Donna Wilson
Page 342 of 342