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220913 Accessibility Advisory Committee AgendaPage 1 of 2 The Corporation of the Town of Tillsonburg Accessibility Advisory Committee September 13, 2022 2:00 p.m. Council Chambers AGENDA 1.Call to Order 2.Adoption of Agenda Proposed Resolution #1 Moved by: Seconded by: THAT the Agenda as prepared for the Accessibility Advisory Committee meeting of September 13, 2022, be adopted. 3.Minutes of the Previous Meeting (attached) Proposed Resolution #2 Moved by: Seconded by: THAT the minutes as prepared for the Accessibility Advisory Committee meeting of March 8, 2022, March 24, 2022 and June 14, 2022 be adopted. 4.Disclosures of Pecuniary Interest and the General Nature Thereof 5.Presentations 5.1. Community Centre Improvements Presentation- Alicia Lesniak A+ Link Architecture (attached) Page 2 of 2 6.Closed Session Proposed Resolution #3 Moved by: Seconded by: THAT the Accessibility Advisory Committee moves into closed session to consider a personal matter about an identifiable individual, including municipal or local board employees; under Section 239 (2)(b) of the Municipal Act. 7.General Business and Reports 7.1. Terms of Reference- Laura Pickersgill (attached) 7.2. Oxford Joint Accessibility Meeting Date 7.3. Indoor/Outdoor Audits 7.4. Updates 7.4.1. Kinsmen Bridge Report (attached) 7.4.2. Heritage Status- Report CS 22-02 (attached) 7.4.3. Town Website Update 7.4.4. Town Hall Expansion Update (attached) 7.4.5. Sidewalk Discussion 7.4.6. Draft Social and Networking Accessibility Advisory Committee Proposal (attached) 8.Round Table 9.Next Meeting December 13, 2022 at 2:00 p.m. 10. Adjournment Proposed Resolution #4 Moved by: Seconded by: THAT the September 13, 2022 Accessibility Advisory Committee meeting be adjourned at _____ p.m. Page 1 of 6 The Corporation of the Town of Tillsonburg Accessibility Advisory Committee March 8, 2022 2:00 p.m. Electronic MINUTES Present: Chair, Cindy Allen, Mark Dickson, Councillor Pete Luciani, Margaret McCrimmon and Mike Cerna Absent with Regrets Jeff Huber, and Mike Kadey Also Present: Geno Vanhaelewyn, Chief Building Official Michelle Smibert – Director of Corporate Services/ Clerk Emily Xuereb – Deputy Chief Building Official Chris Baird – Director of Recreation, Culture & Parks Ann Wright - Interim Deputy Clerk 1. Call to Order Chair Cindy Allen called the meeting was called to order at 2:01 p.m. 2. Adoption of Agenda Chair Allen, requested to add a discussion regarding meeting time/date and to add a Transit Update, and that a Transit Update would be added to the agenda as a standing item. Resolution #1 Page 2 of 6 Moved by: Mike Cerna Seconded by: Mark Dickson THAT the Agenda as prepared for the Accessibility Advisory Committee meeting of March 8, 2021, be adopted, as amended. Carried 3.Minutes of the Previous Meeting December 14, 2021 no errors of omissions 4.Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interests declared. 5.General Business and Reports 5.1. Outdoor Patios - Verbal Update Geno Vanhaelewyn, Chief Building Official provided an update regarding sidewalks and out door patios in which permits are required and is recommending that it is best to keep sidewalks open then to by-law pass the sidewalk, so patios should be not impeding pedestrian traffic on the sidewalk. The Committee agreed with recommendation. We expect that there will be patios again this time. The committee inquired if any accessible parking spaces would be impacted and staff responded saying there would be no impact to accessible parking. Geno Vanhaelewyn, Chief Building Official excused himself from the meeting at 2:18 pm 5.2. Tillsonburg Community Centre Addition Chris Baird, Director of Recreation, Culture & Parks provided a presentation and an overview of the new Community Centre additions with includes a new Splash Pad near Lake Lisgar Park, updating the pool area including the addition of an accessible ramp into the pool, and the addition of new barrier free change rooms. The pool will have to be closed at some point for construction but will try to keep the impacts to a minimum. AODA and accessibility requirements are law and the consultants are aware of this legislation. The design will be refined to stay within budget and staff will keep the Committee in the loop. Staff will be going out to tender in the summer time. Page 3 of 6 The Committee had a number of questions for clarification regrading such items as elevators, gender neutral washrooms and public input. 5.3. Tillsonburg Splash Pad Chris Baird, Director of Recreation, Culture & Parks provided an overview of the proposed addition of a barrier free Splash Pad on Town owned property near the Lake Lisgar pool. Staff are hopeful that if the project moves forward without any complications so that it could be open in early summer. The Committee had a number of questions regarding such issues as: paving the driveway, potholes, trees, debris such as grass and leaves, picnic tables and/or rest areas with shade, washroom facilities, concession stands and public consultation. Staff did note that the potholes will be fixed, but at this point however, there is no budget monies to upgrade the parking lot, but that it is in the master plan to be paved in 2025. And that there will be a sidewalk connection from the walkway to the splash pad. Chris Baird explained that there are great constraints from the province in regard to funding, but appreciates the Committees questions and input at this time. 5.4. Sidewalk Connectivity Plan 2022 Update Staff notes that this item was cut from the budget for 2022. 5.5. Accessibility Status Update Report 2021 Director of RCP provided the Accessibility Connectivity plan for information. There was discussion regarding the Trans Canada trail, it is unpaved and was never the intent to be cleared during the winter season. It would have to be approved by council to direct or allow staff to do that. Oxford County - indoor outdoor audits standardized audits across the county. New Cranberry Park is happening this year. RFP has been issued last week. Happy to share those with the Committee for comments. Like to get public input from the kids and will do that again. Page 4 of 6 Town Hall Project - went to council at the last meeting. Council has asked staff to negotiate with Strathallen to keep the Town Hall in the mall so its not clear on the timeline at this time. Community improve Grant Application Accessibility 5.6. Accessibility Policy – Michelle Michelle Smibert provided an overview. Transportation and Design of Public Spaces policies are required to be added to the policy. Looking for input before we take it to council. Cindy - review date of 5 years, will be caught not being up to date. This would not affect any new legislative changes being updated Cindy - Training Module – never happened. And we do not have access. How will we be compliant? We are working with our HR department on how best to have this training done Cindy - What is built environment mean? Michelle - The existing environment, we have been working with the recommended ministry templates. Cindy - Looking for public input and consultation what is the town’s policy on this. Michelle – we will go back to the ministry and find out what the best practices will be. Cindy - Request for the Committee to receive public complaints re AODA concerns. Michelle – we can do that, not aware of any that have been received. 5.7. Municipal Election Accessibility Plan 2022 Michelle - This is draft and we will be working on finalizing this by June so we are looking for input. There will be special voting provisions for retirement homes and it was asked if we can include shop hours. Translation service for people who done speak English or French? Michelle - This is provided through the vender Any feed back from last year in regard to accessibility? Page 5 of 6 5.8. Pathway to Tennis Courts Tennis court curb cut needed. The need for two new curb depressions on Lisgar Ave and Hardy at the TCC site. Chris – this project was donated to the town, curb cutes will be added. 5.9. Slope on Accessible Ramp Questions regarding the curb depression and tactile plate slope on Broadway Issue with the slope of the curb outside of harmony. Can the slope be checked? Send to Shayne for comment - Chris will follow up with Shayne 5.10. Broken/ Painted Curbs A question about when gutter repairs can be made in Hickory Hills; and Get input from Shayne on timeline for June meeting – Chris will follow up with Shayne 5.11. Update on Oxford Joint Accessibility Collaboration on Municipal Audits Point of these audits are standardized across the county with a collaboration. Wanted some feed back and open communication. What departments would like to be involved? Parks, Operation (Carlos) We will defer creating a subcommittee for audits to the June meeting. 5.12. Transit Update Bus will leave 5 minutes earlier. Update on how many rides, new decals on the busses. Rides increasing 6. Next Meeting There was a discussion regarding meeting time, the general consensus was to leave the meeting date and times as status quo. June 14, 2022 @ 2:00 p.m. 7. Adjournment Resolution #2 Moved by: Margaret McCrimmon Seconded by: Councillor Pete Luciani Page 6 of 6 THAT the March 8, 2022 Accessibility Advisory Committee meeting be adjourned at 3:57 p.m. Carried Page 1 of 4 The Corporation of the Town of Tillsonburg Accessibility Advisory Committee March 24, 2022 2:00 p.m. Electronic MINUTES Present: Chair, Cindy Allen, Councillor Pete Luciani, Margaret McCrimmon, Mike Cerna, Mike Kadey, Jeff Huber, and Mayor Stephen Molnar Absent with Regrets Mark Dickson Also Present: Michelle Smibert – Director of Corporate Services/ Clerk Emily Xuereb – Deputy Chief Building Official Chris Baird - Director of Recreation, Parks and Culture Ann Wright - Interim Deputy Clerk 1.Call to Order Chair Cindy Allen called the meeting to order at 2:00 p.m. 2.Adoption of Agenda Resolution #1 Moved by: Councillor Pete Luciani Seconded by: Mike Cerna THAT the Agenda as prepared for the Accessibility Advisory Committee meeting of March 24, 2022, be adopted. Page 2 of 4 Carried 3. Minutes of the Previous Meeting 4. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest. 5. General Business and Reports 5.1. Tillsonburg Splash Pad Reviewed a photo that the Chair shared of the Norwich Splash Pad. Concerns with trees Pete - many different pads in Ontario. Council has endorsed this design and he is not ready to stop the project. Council is confident that all the AODA requirements are being met. Margaret – was it presented to the committee before council approval? Consultation occurred with the committee after we received the proposal but we are under a tight deadline. We are trying to do what we can and are confident that all requirements will be met. Let’s identify any issues so we can move forward. Margaret – worried about accessibilities issues re parking, washrooms, pathway Pete – This committee should be part of making sure these items are added and mitigating any issues going forward Cindy - Concerned that council approved this without it coming to the committee first for consultation. Chris - Hired professional architects that are fully capable Pete – ideally that should happen but in reality is it always can’t happen. Process concerns can be put forward to another agenda for discussions. But let’s talk about the splash pad and any issues with it so it can move forward. Mayor - committee has done a lot and should be congratulated, I am here for you to come to with concerns when needed. This has one item, the splash pad, and so we need to stick to the agenda. The locations has been considered and has been deemed the best location. Page 3 of 4 Cindy – Jan 21st left a voice message that I never heard back from you on. Consultation process was not followed. Concerned that it being pushed through. Chris – expectation that anything we build will be as inclusive as possible, since the legislation came into effect, the consultants are legally obliged to meet all laws. Which is why we have hired profession architects, designers, engineers to follow all applicable law, we can be ensured that all AODA laws are being followed. However if there something missing that we feel is missing please let us know. RFP has closed and a report is coming to council recommending the award of the tender. And are confident with this company. It was never intended to be a workaround but rather be confident that staff has put this with professionals in the field. And moving forward with this as promptly as we can. This community deserves it. We were not allowed to announce it until the minister announced or else we would not get the funding. Margaret – accessible seating, washrooms, slip hazards, debris on the splash pad. It’s the little things around the big picture that she has concerns with. Pete – I agree these things are to be dealt with after the splash pad has been installed. Cindy – rest areas, pathways, design models need to be followed. Mayor left the meeting at 3:05 p.m. Mike K – enough Parking spots, security cameras Chris – parking , yes we will have security cameras in place. Margret – bike storage Chris – yes that will be something we will be looking at to make available. Cindy – enforcement of loitering Chris - a new parks by-law is being worked on The mayor returned at 3:20 p.m. Resolution #2 Moved by: Councillor Pete Luciani Seconded by: Margaret McCrimmon Page 4 of 4 THAT the Accessibility Advisory Committee has reviewed the Tillsonburg Splash Pad project and endorses the new Splash Pad and will continue to review the project regarding issues of accessibility moving forward. Carried 6. Next Meeting June 14, 2022 @ 2:00 p.m. 7. Adjournment Resolution #3 Moved by: Mike Cerna Seconded by: Councillor Pete Luciani THAT the March 24, 2022 Special Accessibility Advisory Committee meeting be adjourned at 3:41 p.m. Carried Page 1 of 5 The Corporation of the Town of Tillsonburg Accessibility Advisory Committee June 14, 2022 2:00 p.m. Council Chambers MINUTES Present: Chair, Cindy Allen, Councillor Pete Luciani, Margaret McCrimmon, Mike Cerna Absent with Regrets: Dr. Mark Dickens, Mayor Stephen Molnar, Mike Kadey, Jeff Huber Staff Also Present: Gina Armand- Records and Legislative Coordinator 1. Call to Order The meeting was called to order at 2:05pm by Chair Cindy Allen 2. Adoption of Agenda Resolution #1 Moved by: Councillor Pete Luciani Seconded by: Margaret McCrimmon Page 2 of 5 THAT the Agenda as amended for the Accessibility Advisory Committee meeting of June 14, 2021, be adopted. Carried 3. Minutes of the Previous Meeting Will be attached to the September Agenda for adoption. 4. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared 5. General Business and Reports. 5.1. Council Committee Chair Meeting Update Chair of the Committee went over key discussion points from the Chair Staff Meeting on June 1, 2022 with Members. Below are the discussion points. 5.1.1. Accessibility Advisory Committee Terms of Reference & Mandate Committee’s Chair reviewed the Terms of Reference & Mandate with Members. No concerns or change requests were brought forth. 5.1.2. Meeting Support The Chair discussed recommendations from the June 1 meeting. Having Agendas ready for Liaison’s one week prior to meeting was suggested as well as having Town Staff print Agendas for Committee Members as requested. Chair will follow up on these suggestions. 5.1.3. Meeting Format Chair of the Committee discussed having a “loaner program” for Committee Members to sign out equipment from the Town. This will allow for more accessibility within Committees and help achieve quorum. Page 3 of 5 The general consensus of Members are in favour of keeping Zoom Meetings as an option going forward. 5.1.4. Helpful Training Chair had a few suggestions on improvements to accessibility. Chair used the AODA website as reference. Chair will follow up. Link provided for reference: https://www.ontario.ca/laws/statute/05a11 5.2. Oxford Joint Accessibility Update Chair of the Committee spoke with the Supervisor of Affordable Housing. There is on going communication. The goal is to get Oxford County AODA compliant. 5.3. Indoor Outdoor Audits The Chair has provided updated audit information. The Chair will reach out to the Town to provide feedback. Audits need to be finalized. The Chair would like to set up a meeting with the Supervisor of Affordable Housing Oxford County and the Tillsonburg Manager of Parks and Facilities to further discuss AODA. 5.4. Town of Tillsonburg Updates Members were advised by Liaison that the information for the Items below will be emailed after the meeting. Members brought up concerns regarding the pop up patios in restaurants that serve liquor. Should the pop up patios need to be attached to building structure to comply with the Municipal Liquor Licence? Chair will look into this inquiry. 5.4.1. Kinsman Bridge Update Page 4 of 5 To be emailed after meeting 5.4.2. Town Website Update To be emailed after meeting 5.4.3. Town Hall Expansion Update To be emailed after meeting 5.4.4. Sidewalks The Chair was provided clarification regarding the difference between Sidewalk Connectivity and Sidewalk repairs. Chair will follow up with the Deputy Chief Building Official in regards to complaints of school sidewalks. Chair recommended adding Item Sidewalks to the next Agenda. Chair recommends inviting the Director of Operations and Development to the next Committee Meeting in September. 5.4.5. Transit Update – New ICT stop and new route launched Chair discussed the new route added to the Tillsonburg Transit. There is currently a promotion for Port Burwell in order to achieve higher numbers on route. 6. Next Meeting September 13, 2022 @ 2:00 p.m. 7. Adjournment Resolution #2 Moved by: Mike Cena Page 5 of 5 Seconded by: Margaret McCrimmon THAT the June 14, 2022 Accessibility Advisory Committee meeting be adjourned at 2:56pm. Carried 1 Main Entran c e Exit 2 3 4 4 P P PP 7Hardy Ave Hardy AveSanders StHardy Ave Optimist Park Memorial Park Kiwanis Ball Park Exit DESIGN Tillsonburg CoMMuniTY CenTre SITE PLAN DIAGRAM : AERIAL VIEW Legend Pool Facility Natural Park Sports Facilities Entrance Auditorium Arena Parking New Entry/Lobby + Barrier-free/Family Change-room Addition Bus Stop BLUE Transit Line Car Circulation RED Transit Line Pedestrian Circulation Seniors Centre 1 2 3 4 P 7 Future Parking Barrier-free Parking (3) DESIGN TILLSONBURG COMMUNITY CENTREFLOOR ELEVATIONS DIAGRAM : LOWER LEVEL56789Floor Heights 238.29m239.14m-LegendMain Lobby Pool Viewing Auditorium Arena Pool Area Health Club Change Rooms Info Desk 1123456789Senior Center Change Rooms (New) Administration Staff Room 1010111212 DESIGN TILLSONBURG COMMUNITY CENTREFLOOR ELEVATIONS DIAGRAM : UPPER LEVEL 12334596LegendFloor Heights Upper Lobby Pool Viewing 241.65m 242.10mAuditorium Arena Pool Area 241.34m241.04mHealth Club Change Rooms Senior Center 239.82mInfo Desk 123456789238.29m239.14mChange Rooms Administration Meeting Room 10111212 DESIGN TILLSONBURG COMMUNITY CENTRECIRCULATION DIAGRAM : LOWER LEVELCIRCULATION BARRIER FREE CIRCULATION Entrance Exit Info Desk Circulation Path Pool Circulation PathHealth Club Circulation Path Arena Circulation Path Pool Viewing Circulation Path LegendMain Lobby Pool Viewing Auditorium Arena Pool Area Health Club Change Rooms Senior Center Change Rooms Administration Meeting Room Info Desk 12345678910111111121212Circulation 667710101010552211 DESIGN TILLSONBURG COMMUNITY CENTRECIRCULATION DIAGRAM : UPPER LEVELCIRCULATION BARRIER FREE CIRCULATION Entrance Exit Info Desk Circulation Path Pool Circulation PathHealth Club Circulation Path Arena Circulation Path Pool Viewing Circulation Path LegendCirculation Main Lobby Pool Viewing Auditorium Arena Pool Area Health Club Change Rooms Senior Center Change Rooms Administration Meeting Room Info Desk 11122233344455566678999101112121233 DESIGN Tillsonburg CoMMuniTY CenTre SCOPE OF WORK : LOWER LEVEL Type of Work Renovation Addition 5 5 6 7 8 9 Legend Upper Lobby Pool Viewing Auditorium Arena Existing Pool New b/f pool ramp + deck resurfacing (+/- 7,830 sf) Pool Area Health Club Change Rooms Senior Center Info Desk 1 2 3 4 5 6 7 8 9 Change Rooms Administration Meeting Room 10 11 12 Health Club Removal of existing washrooms + sauna (+/- 540 sq.ft) Existing Change Rooms + Pool Office Renovation (+/- 3,000 sq.ft) New Entry + Accessible/Family Change Rooms (+/- 5,400sf) DESIGN Tillsonburg CoMMuniTY CenTre SCOPE OF WORK : UPPER LEVEL Legend Main Lobby Pool Viewing Auditorium Arena Pool Area Health Club Change Rooms Senior Center Info Desk 1 2 3 4 5 6 7 8 9 Type of Work Renovation Addition 1 2 3 4 5 9 6 New Entry/Lobby + Accessible/Family Change Rooms (+/- 5,675sf) Existing Pool Viewing Ramp relocated (+/- 400sf) Accessible Pool Viewing Renovation(200sf) PROPERTY LINE DESIGN Tillsonburg CoMMuniTY CenTre SCHEMATIC PLAN : LOWER LEVEL PROPERTY LINE ROOF DESIGN Tillsonburg CoMMuniTY CenTre SCHEMATIC PLAN : UPPER LEVEL DESIGN Tillsonburg CoMMuniTY CenTre DESIGN Tillsonburg CoMMuniTY CenTre DESIGN Tillsonburg CoMMuniTY CenTre DESIGN Tillsonburg CoMMuniTY CenTre DESIGN Tillsonburg CoMMuniTY CenTre DESIGN Tillsonburg CoMMuniTY CenTre DESIGN Tillsonburg CoMMuniTY CenTre PRECEDENTS : SCALE:SITE PLAN 1:1501A1.2A1.2Drawn By:Scale:Current Issue:Drawing:Project:Plot Date:Sheet No.:Project No.:Job Captain:NOTES:1. VERIFY ALL DIMENSIONS PRIOR TO CONSTRUCTION.2. DO NOT SCALE DRAWINGS.3. REPORT ALL DISCOVERIES OF ERRORS, OMISSIONS, OR DISCREPANCIES TO THE ARCHITECT OR DESIGN ENGINEER AS APPLICABLE.4. USE ONLY LATEST REVISED DRAWINGS OR THOSE THAT ARE MARKED: "ISSUED FOR CONSTRUCTION".5. THE DRAWINGS ARE THE PROPERTY OF THE ARCHITECT AND/OR ENGINEER AND MUST BE RETURNED ON COMPLETION OF THE PROJECT. ANY UNAUTHORIZED USE IS PROHIBITED.6.AREA CALCULATIONS ARE APPROXIMATE.7.DATE FORMAT: YYYY-MM-DDSet No.Current Revision:126 WELLINGTONP 519.649.0220ROAD, LONDON ON N6C4M8www.aLiNKarch.caNo.DateIssued For / RevisionsISSUE & REVISION DESIGNATIONLETTER (A) = ISSUE , No. (1) = REVISION2129Proposed Addition toTillsonburg CommunityCentre45 Hardy Avenue, Tillsonburg, ONSCALE:SITE LEGENDN.T.S.2A1.2A1.22022-09-08A1.2ENLARGED SITE PLANAS SHOWNALALA-A2022-01-17ISSUED FOR SPA CONSULTATIONB2022-08-XX-- JAN. UNIVERSALSHOWER -- SHOWER --EXIST. EXIST. POOL STAFF -- STAFF W/C -- EXIST. POOL -- EXIST. VEST. --“ 38"“ 116"(MIN 9'-8")“ 1116"4'-0916"RAMP3'-158"CLEAR1'-158"DN STEP AT BOTTOM LANDING c/w COLOUR CONTRAST FINISH ‘*8$5'5$,/FZ%277205$,/$))7<3 NEW POOL COVING COLOUR & FINISH TO CONTRAST FROM POOL DECK (TYP.) NEW POOL COVING COLOUR & FINISH TO CONTRAST FROM POOL DECK (TYP.) NEW SUBMERGED CONC. RAMP c/w COLOUR CONTRAST FINISH AT EDGES & LANDINGS (TYP.) COLOUR CONTRAST FINISH AT TOP OF RAMP 5'-0"29'-6516" POOL STORAGE -- RAMP SLOPE @ 1:9 5'-0"29'-614" @ 1:9 SLOPE1'-1"2'-8"34'-614"3'-0"3'-0"STEP AT BOTTOM LANDING c/w COLOUR CONTRAST FINISH ‘*8$5'5$,/FZ%277205$,/$))7<3 NEW POOL COVING COLOUR & FINISH TO CONTRAST FROM POOL DECK (TYP.) NEW SUBMERGED CONC. RAMP c/w COLOUR CONTRAST FINISH AT EDGES & LANDINGS (TYP.) COPYRIGHT ALL RIGHTS RESERVED. ALL IDEAS, DESIGNS, DRAWINGS AND REPRODUCTIONS ARE THEPROPERTY OF a+LiNK ARCHITECTURE INC. AND ARE NOT BE USED OR REPRODUCED WITHOUT WRITTEN PERMISSION OF THIS OFFICE.126 WELLINGTON ROAD, LONDON ON N6C 4M8 P:519.649.0220 www.aLiNKarch.ca \\SJMASERVER\sjmadata\SJMA Marketing\05_Logos_SJMA_a+LiNK\1_a+LiNK Logos\QR Code\www.aLiNKarch.ca.jpg DATE: 2022-09-08 SCALE: 1/8"=1'-0" SK1-1 212945 HARDY AVENUE., TILLSONBURG ON TILLSONBURG COMMUNITY CENTRE POOL RAMP OPTION 1 SECTION THROUGH POOL RAMP - OPTION 1 PLAN AT POOL RAMP - OPTION 1 JAN. SHOWERSHOWER EXIST. POOL STAFF -- STAFF W/C -- EXIST. POOL -- EXIST. VEST. --“ 38"“ 116"(MIN 9'-8")“ 1116"4'-0916"RAMP3'-158"CLEAR1'-158"DNDN STEP AT BOTTOM LANDING c/w COLOUR CONTRAST FINISH ‘*8$5'5$,/FZ%277205$,/$))7<3 NEW POOL COVING COLOUR & FINISH TO CONTRAST FROM POOL DECK (TYP.) NEW POOL COVING COLOUR & FINISH TO CONTRAST FROM POOL DECK (TYP.) NEW SUBMERGED CONC. RAMP c/w COLOUR CONTRAST FINISH AT EDGES & LANDINGS (TYP.) COLOUR CONTRAST FINISH AT TOP OF RAMP 5'-0"15'-0"5'-6"24'-634" POOL STORAGE -- RAMP SLOPE @ 1:12 RAMP SLOPE @ 1:12 5'-0"15'-0"@1:12 SLOPE 24'-634" @ 1:12 SLOPE5'-6"1012"2'-1012"50'-034"3'-0"3'-0"STEP AT BOTTOM LANDING c/w COLOUR CONTRAST FINISH ‘*8$5'5$,/FZ%277205$,/$))7<3 NEW POOL COVING COLOUR & FINISH TO CONTRAST FROM POOL DECK (TYP.) NEW SUBMERGED CONC. RAMP c/w COLOUR CONTRAST FINISH AT EDGES & LANDINGS (TYP.) COPYRIGHT ALL RIGHTS RESERVED. ALL IDEAS, DESIGNS, DRAWINGS AND REPRODUCTIONS ARE THEPROPERTY OF a+LiNK ARCHITECTURE INC. AND ARE NOT BE USED OR REPRODUCED WITHOUT WRITTEN PERMISSION OF THIS OFFICE.126 WELLINGTON ROAD, LONDON ON N6C 4M8 P:519.649.0220 www.aLiNKarch.ca \\SJMASERVER\sjmadata\SJMA Marketing\05_Logos_SJMA_a+LiNK\1_a+LiNK Logos\QR Code\www.aLiNKarch.ca.jpg DATE: 2022-09-08 SCALE: 1/8"=1'-0" SK1-2 212945 HARDY AVENUE., TILLSONBURG ON TILLSONBURG COMMUNITY CENTRE POOL RAMP OPTION 2 SECTION THROUGH POOL RAMP - OPTION 2 PLAN AT POOL RAMP - OPTION 2 Mandate: Accessibility Advisory Committee Terms of Reference To advise and make recommendations to Council on all matters with respect to the accessibility for persons with disabilities to a municipal building, structure or premises. 1.0 Role of the Accessibility Advisory Committee 1.1 To advise Council on matters related to the accessibility for persons with disabilities at Town buildings, structures or premises. 1.2 To advise and inform Council of new legislation and funding initiatives. 1.3 To provide comments during the site plan control process. 1.4 To advise Council on the development of educational programs and to promote the activities of the Committee. 1.5 To liaise with other like organizations to promote Tillsonburg’s accessibility of municipal infrastructure. 1.6 To advise and inform Council of accessibility issues as they arise. 1.7 To advise Council and assist in the creation and annual review of the Multi- Year Accessibility Plan. 1.8 To act as a consulting body during any Town building renovations that occur to ensure proper accessibility features are included. 1.9 To recognize a leader in accessibility in Tillsonburg’s private sector through the awarding of a certificate and Council recognition. 1.10 To advise Council with regard to the Community Strategic Plan. 1.11 To set out clear goals for the committee for the term. 1.12 To liaise with other committees or organizations with overlapping roles and responsibilities. 2.0 Organization of the Committee The Committee should be composed of people within Tillsonburg who demonstrate a strong commitment to the Terms of Reference. A cross section of individuals should attempt to be chosen in order to bring to the committee relevant technical and professional expertise, as well as strong advocacy, communication and organizational skills. 2.1 Vacancies for citizen appointments will be advertised in local newspapers as per the Town’s procedures for Committees of Council. 2.2 Committee members will be appointed by Council and the majority of the members must be people with disabilities. 2.3 The Committee shall have a minimum of seven7 members (one1 Council representative, 6six members of the public) with a maximum of nine9 members in total. 2.4 The term of a Committee Member is four years, concurrent with the term of Council. 2.5 Additional members may be appointed throughout the term. 2.6 One member will be appointed by vote of the committee at the first meeting of each term to Chair the meetings for that term. At this time, they will select a vice-chair and secretary for the same duration. These appointees shall not be staff members or Council representatives. 2.7 Municipal staff shall act in an advisory manner to the committee and the role of staff liaison shall be fulfilled by the Deputy Clerk. 3.0 Meetings 3.1 The Committee will hold a minimum of four meetings a year with a maximum of one meeting per month. 3.2 The date and time of the regular meetings will be established at the first meeting of each term. 3.3 Meetings will have a formal agenda. 3.4 Agendas and information packages (including previous meeting minutes) will be sent electronically to Committee Members prior to each meeting. 3.5 A majority of Council appointed Committee Members will constitute quorum for the transaction of business. 4.0 Role of the Chair The Chair is responsible for ensuring the smooth and effective operation of the Committee and its’ roles. This will include responsibility for: 4.1 Calling the meetings to order. 4.2 Encouraging an informal atmosphere to encourage the exchange of ideas. 4.3 Creating an agenda in consultation with the Secretary and staff liaison. 4.4 Chairing the meetings to ensure business is carried out efficiently and effectively.. 4.5 Acting as spokesperson. 4.6 Representing the Committee on other committees when necessary. 4.7 The Chair shall conduct meetings in accordance with the Town’s Procedural By-Law. 4.8 In the absence of the Chair, these responsibilities will be undertaken by the Vice-Chair. 5.0 Role of the Secretary The Secretary is responsible for ensuring a complete up to date record for the Committee. The Secretary will be the staff liaison for the Committee. 5.1 In liaison with the Chair, arrange date, time and venue for meetings. 5.2 In liaison with the Chair, set agendas and circulate agendas to the members two business days prior to the meeting. 5.3 Circulate draft minutes to the members. 5.4 Keep a complete up- to -date record of the committee minutes. 6.0 Role of Members Membership on the Committee is a position of responsibility and requires a strong commitment to the Terms of Reference. Committee members are required to: 6.1 Attend all regularly scheduled meetings. Members shall notify the Chair, and Secretary or staff liaison if they are unable to attend a meeting. 6.2 Adhere to the provisions set out in the Policy for Boards and Committees of Council. If a member has an unexplained absence of three or more consecutive meetings then their seat on the Committee shall be declared vacant. 6.3 Review all information supplied to them. 6.4 Prepare information for use in the development of materials for the Committee. 6.5 Promote the role of the Committee and its’ decisions made. 6.6 Offer input to committee reports to Council. 6.7 Attend training as required to effectively perform their role as a committee member. 6.8 Committee Members are subject to the Municipal Conflict of Interest Act R.S.O. 1990, c. M50 and must disclose any direct or indirect pecuniary interest. The disclosure must be recorded in the minutes of the meeting. 7.0 Role of Municipal Staff The Town of Tillsonburg, by its nature and purpose, affects and is affected by many different Municipal departments. Assistance will be provided on an as required basis from various departments. Municipal staff will be responsible for carrying out the following functions with respect to the Committee: 7.1 Act as an information resource. 7.2 Orientation of Committee members by the Clerk’s Department at the first meeting after Council appointment. 7.3 Assist the Committee in its’ reporting to Council. 7.4 Provide correspondence to the Committee. 7.5 Responsible for maintaining accurate and up-to-date committee records and providing minutes to Council. 8.0 Reports to Council The Committee may advise and make recommendations to Council in accordance with its’ role. Reports may be submitted as follows: 8.1 Verbally by a Council representative. 8.2 Written Report from the staff liaison and presented by the Chair or the designated representative to Council. An annual report will also be submitted and presented to Council at the beginning of each new year outlining the Committee’s accomplishments in the previous year. Page 1 of 3 Subject: Accessibility Status Update 2021 Report Number: CS 22-02 Department: Corporate Services Department Submitted by: Amelia Jaggard, Deputy Clerk Meeting Type: Council Meeting Meeting Date: Monday, February 14, 2022 RECOMMENDATION THAT Council receives the accessibility status update 2021, as information. BACKGROUND The Multi-Year Accessibility Plan 2019-2023 indicates that an annual status report will be completed to document the progress and measures taken to implement the Town of Tillsonburg’s strategy and meet the requirements of the Integrated Accessibility Standards Regulation. DISCUSSION 2021 Accessibility Achievements Accessibility achievements in 2021 included: • Playground Equipment Replacement Program – Glendale Park Playground – Barrier Free Play Structure – Installed April 2021. • Sidewalk Connectivity Program Implementation – completed second quarter. • Paved service of Trans Canada Trail between Quarter Town Line and Tillson Avenue – completed third quarter. • Customer Service Centre Façade update – main entrance vestibule was enlarged to enhance accessibility – completed second quarter. • Community Grants process digitized – fourth quarter. • Community Improvement Plan Application – 141 Broadway – Accessible Renovation Grant awarded. CS 22-02 Page 2 of 3 Accessibility Advisory Committee The Accessibility Advisory Committee met three times in 2021. The Committee provided feedback on Town projects including the Wayfinding Signage project and the Library Lane and Keating Alley redesign concepts. The next Accessibility Advisory Committee meeting is scheduled for March 8, 2022. Oxford County Joint Accessibility Advisory Committee The annual Oxford County Joint Accessibility Advisory Committee meeting was held virtually on November 8, 2021. The Committee heard a provincial policy update, an update regarding Oxford County accessible housing and a presentation regarding the Service and Support Animal Initiative (SSAI). 2022 Projects The following list of projects were included in the approved 2022 final budget and departmental business plans. These projects will improve the accessibility of Town facilities and services. • Mobile Application for reporting and service requests – fourth quarter. • Airport Website redesign – third quarter. • Implement CloudPermit customer payment integration – second quarter. • Implement Planning Application Web Portal & Digital Service Delivery – fourth quarter. • Lindsay St Reconstruction – third quarter. • Frances St Reconstruction – third quarter. • Wayfinding Signage – fourth quarter. • Completion of New Splash Pad – second quarter. • Tillsonburg Community Centre Aquatic Centre Rehabilitation – second quarter (completion 2023). • LLWP Building Replacement – Subject to grant award – fourth quarter. • New Playground Apparatus – Southridge and Cranberry – second quarter. • Accessible parking spot at Fire Station – second quarter. • Town Hall Project – Design Development. • Tillsonburg Hydro Inc. Website Update. • Community Improvement Plan Application – Accessible Renovation Grants Available. CS 22-02 Page 3 of 3 Feedback The Town of Tillsonburg welcomes public input as feedback helps to identify areas where changes need to be considered and ways in which we can improve facilities, goods and services. Should a member of the public wish to provide general feedback, comments or suggestion on how to improve accessibility in our facilities, goods or services please contact clerks@tillsonburg.ca or 519-688-3009 or complete an Accessibility Comment or Complaint Form as found on the Town of Tillsonburg website at the following link: https://www.tillsonburg.ca/en/town-hall/Accessibility.aspx CONSULTATION Senior Leadership Team. FINANCIAL IMPACT/FUNDING SOURCE None. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles. Strategic Directions – Provide an expanded, accessible network of parks and trails. – Update municipal sports facilities consistent with modern standards. Ongoing Projects – New playgrounds construction. ATTACHMENTS None. Social and Accessibility Networking Advisory Committee to Council (Open to suggestions for the name) Scope: Tillsonburg is experiencing population growth quickly and we need to know how this has impacted our services in the community. Council should be aware of the social issues present in the community and service providers need a place to come together to talk, plan and ensure our services can handle the increased pressures. Purpose: 1) To connect social service agencies together as stakeholders to support clients; providing optimal care, removing duplication of services and filling in the gaps where services are required. If all the stakeholders know what each other are offering it provides efficiency and quicker access to the services available. 2) To track in real time the social dynamics present in the community and be able to quantify it; ability to see trends and track services that are being used. To see if we have gaps in service and/or need to increase our current level of service based on tracking call data and information provided by the Stakeholders currently servicing our community. 3) Council has accurate, real time information on the community needs and will be able to advocate for the services required through budgeting and planning. Council will have readily available data from stakeholders to speak to higher levels of Governments to advocate for supports needed in our community that may not be present. Benefits: 1) Ability to accurately budget and plan for the needs of the people in the community. Preventing our services from becoming overwhelmed by demand of the community. 2) Council members attend events such as the AMO (Association of Municipalities of Ontario) conference with the Premier of Ontario and other key members that are in a position to assist us by having direct contact to advocate and plea for the resources we need to help our community. 3) Optimal and timely access to services in our community for those that need them. 4) Stakeholders coming together allows for efficiency in use of funding and programs available to our community. The outcomes are always better for the client when we know what each other can offer. 5) This Advisory Committee promotes Stakeholders to address the concerns or successes that may transpire in our community. Proposed Stakeholders...this list is not absolute but a starting point for discussion. Some stakeholders may submit data instead of attending but this can be discussed what works best. 911 dispatch Tillsonburg Hospital Oxford County Ontario Health Team Affordable and Attainable Housing Advisory Committee Salvation Army Helping Hand Food Bank Mobile Team Tillsonburg Resource Network Ministry of Churches Meeting Frequency The committee will decide the meeting frequency at the first meeting. The term for an Advisory Committee to Council is 4 years. Conclusion: The only way for Council to truly serve its community is by knowing what the needs of the community are. To my knowledge there is not an Advisory Committee to Council that involves the range of stakeholders as suggested above. We can amalgamate the Affordable and Attainable Housing Advisory Committee with the Social and Accessibility Networking Advisory Committee. This Advisory Committee to Council can be formed now with the Stakeholders named in the Advisory Committee Terms of Reference under Organization of the Committee section. If additional members for the Advisory Committee need to be added such as a community volunteers, they can be appointed through the regular Council like other Advisory Committees are. This information is vital for Council to know. This information can be used to advocate to higher levels of government for assistance. If you have any questions please let me know. Sincerely, Cindy Allen (226) 578-0141