230124 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, January 24, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy
Deputy Mayor Beres
Councillor Luciani
Councillor Rosehart
Councillor Parker
Councillor Parsons
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Moment of Silence
4. Adoption of Agenda
Resolution # 2023-035
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Moved By: Councillor Spencer
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of January 24, 2023, with
agenda item 13.6.1 (Staff Report OPD 23-08) being dealt with immediately
following agenda item 7.2 (Planning and Development Service Delivery Review
Presentation);
AND THAT Larry Scanlan, Police Services Board Chair, be added as a
delegation to speak to agenda item 12.2 Tillsonburg Police Services Board
Resolution 448 Re: False Alarm By-Law;
AND THAT agenda items 18.4 and 18.7 be withdrawn from the agenda, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-036
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT the Council meeting minutes dated January 9, 2023, and the Council
Budget meeting minutes dated January 16, 2023, be approved.
Carried
7. Presentations
7.1 MPAC 101
Jeremy Gough, Account Manager, Municipal & Stakeholder Relations,
appeared before Council to provide an overview of the Municipal Property
Assessment Corporation.
Resolution # 2023-037
Moved By: Councillor Parker
Seconded By: Councillor Parsons
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THAT Council receives the presentation from the Municipal Property
Assessment Corporation (MPAC) as information.
Carried
7.2 Town of Tillsonburg Planning and Development Service Delivery
Review Completed by Leading Ledge Group
JoAnne Harris, Leading Ledge Group, appeared before Council to present
the Town of Tillsonburg Planning and Development Service Delivery
Review completed by Leading Ledge Group.
Agenda item 13.6.1 was dealt with next.
8. Public Meetings
8.1 Application for Zone Change ZN 7-22-16 – Darrell Stubbe
Laurel Davies Snyder, Development Planner, Oxford County, appeared
before Council to provide an overview of the application. Staff recommend
approval of the zone change application.
Opportunity was provided for comments and questions from Council.
The applicant was not in attendance.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2023-039
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT Council approve the zone change application submitted by Darrel
Stubbe, whereby the lands described as Lot 26, Plan M131, Town of
Tillsonburg, known municipally as 5 Mary Street, are to be rezoned from
‘Low Density Residential Type 2 Zone (R2-S)’ to ‘Special Low Density
Residential Type 2 (R2-sp)’ to permit a second residential unit in the
basement of an existing single-detached dwelling.
Carried
8.2 Application for Zone Change ZN 7-22-17 – Skylight Real Estate Inc.
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Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval in
principal of the zone change application.
Opportunity was provided for comments and questions from Council.
The applicant was not in attendance.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2023-040
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT Council approve-in-principle the zone change application submitted
by Skylight Real Estate Inc., whereby the lands described as Lot 637, Plan
500, in the Town of Tillsonburg known municipally as 309 Broadway are to
be rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Low
Density Residential Type 3 Zone (R3)’ to recognize an existing legal non-
conforming triplex on the subject lands.
Carried
9. Planning Reports
10. Delegations
10.1 Andrew Tucker Re: Backyard Chickens
Andrew Tucker appeared before Council to request that Council adopt a
by-law to allow for backyard chickens similar to Norfolk County's by-law.
Resolution # 2023-041
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT Council receives the delegation from Andrew Tucker as information.
AND THAT staff be instructed to report back with recommendations from
current existing municipalities with back yard chicken bylaws in place
already, to determine the effectiveness and / or the adversities of said
implemented bylaws;
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AND THAT staff report of any reports, complaints and adversities of
Tillsonburg residents that have existing backyard hens that were
grandfathered in.
Carried
10.2 Larry Scanlan, Police Services Board Chair Re: agenda item 12.2
Tillsonburg Police Services Board Resolution 448 Re: False Alarm
By-Law
Larry Scanlan, Police Services Board Chair, appeared before Council to
speak to agenda item 12.2 Tillsonburg Police Services Board Resolution
448 regarding the Town of Tillsonburg False Alarm By-Law. The Police
Services Board recommends that Council amends the Town's False Alarm
By-Law to remove Section 4 "Appeals."
Resolution # 2023-042
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT Council receives the delegation from Larry Scanlan, Police Services
Board Chair, as information;
AND THAT the False Alarm By-Law be amended to remove Section 4
"Appeals".
Carried
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Oxford County Memo Re: Backflow Prevention Program Notice of
Public Consultation
12.2 Tillsonburg Police Services Board Resolution 448 Re: False Alarm
By-Law
Resolution # 2023-043
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
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THAT Council receives the correspondence from Oxford County dated
January 16, 2023 and the Tillsonburg Police Services Board
correspondence dated January 18, 2023, as information.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Corporate Services
13.2.1 CS 23-01 Committee Member Selection
Resolution # 2023-044
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
THAT Council receives report CS 23-01 Committee Member
Selection;
AND THAT a by-law be brought forward for Council’s consideration
to appoint members to the Committees;
AND THAT staff advertise for one vacancy on the Affordable and
Attainable Housing Committee;
AND THAT the Committees’ Terms of Reference be amended to
allow for a maximum of 12 members and a maximum of 13
members on the Parks, Beautification and Cemetery Committee.
AND THAT staff send a letter to guidance departments of Glendale
High School and St. Mary Roman Catholic High School asking that
guidance reach out to youth who reside in the Town of Tillsonburg
and surrounding area, for applications to the Youth Engagement
and Strategy Committee. Furthermore, with recommendation to
said guidance department, to reach out to invite Youth Leaders
such as Prime Minister and Student council, Key Club, House
Council, Athletic Council, Alliance Groups and Sports leaders in
both female and male sports teams, Junior Achievement members,
as well as any students the guidance department, feel suitable.
AND THAT the Town of Tillsonburg staff include this advertisement
on media platforms, in the Tillsonburg area for this committee.
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Carried
13.3 Economic Development
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-08 The Town of Tillsonburg’s Third Party Planning and
Development Service Delivery Review
Resolution # 2023-038
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT report OPD 23-08 the Town of Tillsonburg’s Third Party
Planning and Development Service Delivery Review be received as
information;
AND THAT the final reports and presentation material as prepared
by Leading Ledge Group included under agenda item 7.2, be
presented/shared with Oxford County and posted on the Town of
Tillsonburg website.
Carried
Agenda item 8.1 was dealt with next.
13.7 Recreation, Culture and Parks
14. New Business
15. Consideration of Minutes
15.1 Advisory Committee Minutes
Resolution # 2023-045
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT Council receives the Economic Development Advisory Committee
minutes dated December 13, 2022, as information.
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Carried
15.2 Long Point Region Conservation Authority Board of Directors
Minutes
Resolution # 2023-046
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives the Long Point Region Conservation Authority
Minutes dated December 7, 2022, as information.
Carried
15.3 Tillsonburg Police Service Board Minutes
Resolution # 2023-047
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
THAT Council receives the Tillsonburg Police Service Boards Minutes and
Reports dated December 12, 2022, as information.
Carried
16. Motions/Notice of Motions
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2023-009, to appoint members to Town of Tillsonburg
Council advisory committees
18.2 By-Law 2023-010, to repeal By-Law 3883 that authorized a airport
hangar land lease agreement for Taxiway C1 Lot 9 with Danny Richer
18.3 By-Law 2023-011, to repeal By-Law 2022-067 that appointed an acting
clerk for the Town of Tillsonburg
18.4 A By-Law to appoint Directors to the Board of Management of the
Tillsonburg Business Improvement Area (BIA)
Withdrawn.
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18.5 By-Law 2023-012, to amend Procedural By-Law 4173 (Electronic
Meeting Participation)
18.6 By-Law 2023-013, to amend By-Law 2020-091 being a by-law to adopt
and maintain a policy with respect to the delegation of the
Corporation of the Town of Tillsonburg’s powers and duties
18.7 A By-Law to authorize the Tillsonburg Community Centre
Concession Lease (Snack Bar and Waterpark Concession Lease)
Agreement with Chrissy's Catering for a term of 2023-2025
Withdrawn.
18.8 By-Law 2023-014, to amend Zoning By-Law Number 3295, as
amended (ZN 7-22-16)
Resolution # 2023-048
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT By-Law 2023-009, to appoint members to Town of Tillsonburg
Council advisory committees; and
By-Law 2023-010, to repeal By-Law 3883 that authorized a airport hangar
land lease agreement for Taxiway C1 Lot 9 with Danny Richer; and
By-Law 2023-011, to repeal By-Law 2022-067 that appointed an acting
clerk for the Town of Tillsonburg; and
By-Law 2023-012, to amend Procedural By-Law 4173 (Electronic Meeting
Participation); and
By-Law 2023-013, to amend By-Law 2020-091 being a by-law to adopt
and maintain a policy with respect to the delegation of the Corporation of
the Town of Tillsonburg’s powers and duties; and
By-Law 2023-014, to amend Zoning By-Law Number 3295, as amended
(ZN 7-22-16), be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2023-049
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
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THAT By-Law 2023-008, to Confirm the Proceedings of the Council Meeting held
on January 24, 2023, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
Upcoming Council meetings include:
• Monday, February 13, 2023 at 6:00 p.m. regular meeting (2023 budget
deliberations continued).
• Monday, February 27, at 6:00 p.m. regular meeting.
21. Adjournment
Resolution # 2023-050
Moved By: Councillor Rosehart
Seconded By: Councillor Parsons
THAT the Council meeting of January 24, 2023 be adjourned at 7:52 p.m.
Carried