230227 Regular Council AgendaThe Corporation of the Town of Tillsonburg
Council Meeting
AGENDA
Monday, February 27, 2023
4:00 PM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Closed Session (4:00 p.m.)
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council move into Closed Session to consider one item of personal matters about an
identifiable individual, including municipal or local board employees; and
One item of a proposed or pending acquisition or disposition of land by the municipality or
local board; and a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice significantly the competitive position or
interfere significantly with the contractual or other negotiations of a person, group of persons,
or organization; and
Two items of a proposed or pending acquisition or disposition of land by the municipality or
local board; and a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or local board.
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 Proposed Contract Position
239 (2) (b) personal matters about an identifiable individual, including
municipal or local board employees;
2.4.2 Town Hall Project
239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
(i) a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local
board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the
contractual or other negotiations of a person, group of persons, or
organization;
2.4.3 Excess Lands on Elm St North of 60 Cedar St
239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
(k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality
or local board;
2.4.4 Surplus Unopened Right-of-Way Lands South of Wood Haven Drive
239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
(k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality
or local board;
2.5 Back to Open Session
3.Moment of Silence
4.Adoption of Agenda (6:00 p.m.)
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of February 27, 2023, be approved.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
Page 2 of 205
6.Adoption of Council Minutes of Previous Meeting
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT the Council meeting minutes dated February 13, 2023, be approved.
7.Presentations
8.Public Meetings
8.1 Application for Zone Change ZN 7-22-18 - Johannes and Anna-Maria Veldman
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council approve the zone change application submitted by Johannes and
Anna-Maria Veldman, whereby the lands described as Part Lot 716, Plan 500 and
PART 1, Reference Plan 41R-2656, Town of Tillsonburg, known municipally as 68
Concession Street West are to be rezoned from ‘Passive Use Open Space Zone
(OS1)’ to ‘Special Passive Use Open Space (OS1-sp)’ to permit an Additional
Residential Unit (ARU) in an existing accessory building and an Additional
Residential Unit (ARU) in a proposed single-detached residential dwelling.
9.Planning Reports
9.1 Application for Consent B22-80-7 – Charlie and Marianne Sofalvi
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council advise the Oxford County Land Division Committee that the Town
supports the Application for Consent B22-80-7 to sever the property submitted by
Charlie and Marianne Sofalvi, for lands described as Lot 138 and Part of Lot 139,
Registered Plan No. 500 in the Town of Tillsonburg, subject to the conditions as
outlined in report CP 2023-39.
10.Delegations
10.1 Communities Building Youth Futures Oxford County Re: Tillsonburg Youth Social
Spaces
Jodie Konior, Project Coordinator, Keirsten Sanderson, Youth Intern, and Jesse
Wareing, Youth Volunteer of the Communities Building Youth Futures
Page 3 of 205
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council receives the delegation from Communities Building Youth Futures
Oxford County, as information
11.Deputation(s) on Committee Reports
12.Information Items
12.1 Tina Foster Letter to Council Re: Smart Cities
12.2 Jeffrey Huber Letter to Council Re: Kinsmen Bridge
12.3 Oxford County Public Works Memorandum Re: Oxford County 2024 Transportation
Master Plan
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council receives the correspondence from Tina Foster dated February 7,
2023, the correspondence from Jeffrey Huber dated December 2022 and the Oxford
County Public Works Memorandum dated February 9, 2023, as information.
13.Staff Reports
13.1 Chief Administrative Officer
13.1.1 CAO 23-02 Community Strategic Plan Update - 2022 Year End and 2023
Goal Setting
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council receives report CAO 23-02 Community Strategic Plan
Update - 2022 Year End and 2023 Goal Setting report, as information;
AND THAT Council meets on April 6, 2023 from 9:00 a.m. to 4:00 p.m. to
review 2023 and Council Term goals and priority setting at the Marwood
Lounge.
13.2 Corporate Services
13.2.1 CS 23-02 Traffic Advisory Committee Appointments
Page 4 of 205
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council members _________ and __________ be appointed as
council representatives on the Traffic Advisory Committee;
AND THAT a by-law be brought forward to amend By-Law 2023-009, being
a by-law to appoint members to Town of Tillsonburg Council advisory
committees, to add the following Traffic Advisory Committee appointments:
Inspector Anthony (Tony) Hymers, Oxford County OPP
Detachment representative (non-voting member);
A.
Larry Scanlan, Tillsonburg Police Services Board Chair;B.
Mark Gosnell, Transportation Technologist, Oxford County Public
Works Division representative.
C.
13.2.2 CS 23-03 Municipal Modernization Program - Agreement Extension
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT report CS 23-03 titled Municipal Modernization Program – Intake 3 –
Agreement Extension be received; and
THAT a by-law to authorize the Mayor and Clerk to sign the extensions be
presented to council for consideration that includes the following
agreements:
Joint Fire Service1.
Municipal Intern2.
Automated Business Directory3.
Waste Management Service Delivery Solutions4.
13.3 Economic Development
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-11 Hangar Land Lease Agreement Taxiway G1-7
Page 5 of 205
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council receives report OPD 23-11 Airport Hangar Land Lease
Taxiway G1 Lot #7;
AND THAT a by-law to to authorize the Mayor and CAO to execute the
Hanger Land Lease Agreement for Taxiway G1 Lot #7 with Donald Hersey
be brought forward for Council consideration.
13.6.2 OPD 23-12 Tillsonburg Regional Airport Interim Management Services
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council receives the recommendation that the report OPD23-12
Tillsonburg Regional Airport Interim Management Services as information;
AND THAT Council approve Mr.Don Huras of Northlands Adventure
Properties Inc. as Interim Airport Management Firm;
AND THAT a by-law to authorize the Director of Operations and
Development and the Chief Administrative Officer to execute an interim
contract for no more than one year with Northlands Adventure Properties
Inc. as the Tillsonburg Regional Airport Interim Management firm, be
brought forward for Council consideration.
13.7 Recreation, Culture and Parks
13.7.1 RCP 23-02 RCP Advisory Committees – End of Term Report
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council receives report RCP 23-02 RCP Advisory Committees – End
of Term Report as information.
13.7.2 RCP 23-03 Annandale National Historic Site 2022 Review
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council receives report RCP 23-03 Annandale National Historic Site
2022 Review as information.
Page 6 of 205
13.7.3 RCP 23-07 Forestry Technician Report
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council receives report RCP 23-07 Forestry Technician Report for
2022 as information.
13.7.4 RCP 23-11 Lake Lisgar Waterpark Hours 2023 Season
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council receives report RCP-23-11, Lake Lisgar Waterpark Hours
2023 Season;
AND THAT the Town of Tillsonburg supports the amended hours for
community swims for the 2023 season in order to increase swimming
lesson program offerings while the indoor pool is closed for renovations.
14.New Business
15.Consideration of Committee Minutes
15.1 Committee Minutes
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT Council receives the Accessibility Advisory Committee minutes dated
February 7, 2023, as information.
16.Motions/Notice of Motions
Proposed Resolution #
Moved By: Deputy Mayor Beres
Seconded By: ________________
THAT the Boundary Adjustment Advisory Committee be disbanded;
AND THAT the Town’s Economic Development Advisory Committee’s Terms of Reference
be updated to include the following additional roles:
To identify strategic opportunities to increase the land supply for future
development.
1.
Page 7 of 205
To advise Council on matters related to future land needs.2.
17.Resolutions/Resolutions Resulting from Closed Session
18.By-Laws
18.1 A By-Law to amend Zoning By-Law Number 3295, as amended (ZN 7-22-12)
18.2 A By-Law to amend Zoning By-Law Number 3295, as amended (ZN 7-22-18)
18.3 A By-Law to amend By-Law 2023-009 (Advisory Committees appointments) to
include Traffic Advisory Committee appointments
18.4 A By-Law to authorize agreement extensions for the purpose of receiving funds from
the Municipal Modernization Program Intake 3
18.5 A By-Law to enter into an airport hangar land lease with Don Hersey
18.6 A By-Law to authorize an agreement with Mr. Don Huras of Northlands Adventure
Properties Inc. for the provision of consulting services as the Tillsonburg Regional
Airport Interim Management Firm
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT A By-Law to amend Zoning By-Law Number 3295, as amended (ZN 7-22-12);
and
A By-Law to amend Zoning By-Law Number 3295, as amended (ZN 7-22-18); and
A By-Law to amend By-Law 2023-009 (Advisory Committees appointments) to
include Traffic Advisory Committee appointments; and
A By-Law to authorize agreement extensions for the purpose of receiving funds from
the Municipal Modernization Program Intake 3; and
A By-Law to enter into an airport hangar land lease with Don Hersey; and
A By-Law to authorize an agreement with Mr. Don Huras of Northlands Adventure
Properties Inc. for the provision of consulting services as the Tillsonburg Regional
Airport Interim Management Firm, be read for a first, second, third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
19.Confirm Proceedings By-law
Proposed Resolution #
Page 8 of 205
Moved By: ________________
Seconded By: ________________
THAT By-Law 2023-021, to Confirm the Proceedings of the Council Meeting held on
February 27, 2023, be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
20.Items of Public Interest
21.Adjournment
Proposed Resolution #
Moved By: ________________
Seconded By: ________________
THAT the Council meeting of February 27, 2023 be adjourned at ____ p.m.
Page 9 of 205
1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, February 13, 2023
4:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Deputy Mayor Beres
Mayor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Councillor Spencer
Councillor Parsons
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Renato Pullia, Interim Director of Finance/Treasurer
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:00 p.m.
2. Closed Session (4:00 p.m.)
Resolution # 2023-051
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
Page 10 of 205
2
THAT Council move into Closed Session to consider a personal matter about an
identifiable individual, including municipal or local board employees, and labour
relations or employee negotiations;
AND a matter of a trade secret or scientific, technical, commercial, financial or
labour relations information, supplied in confidence to the municipality or local
board, which, if disclosed, could reasonably be expected to prejudice significantly
the competitive position or interfere significantly with the contract ual or other
negotiations of a person, group of persons, or organization, and a position, plan,
procedure, criteria or instruction to be applied to any negotiations carried on or to
be carried on by or on behalf of the municipality or local board.
Carried
Council moved into Closed Session to consider the following items.
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Closed Session Committee Minutes
2.5 Reports
2.5.1 CAO Performance Appraisal
2.5.2 Vienna Road
2.6 Back to Open Session
3. Moment of Silence
Council reconvened in Open Session at 6:00 p.m.
4. Adoption of Agenda (6:00 p.m.)
Resolution # 2023-052
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council meeting of February 13, 2023,
with agenda item 14.7.4 (Staff Report RCP 23-08 Lake Lisgar Waterpark
Renovation – Award of Tender) being dealt with immediately following agenda
item 7.1 (A+Link Architecture Inc. Re: Schematic Designs and Floor Plan of Lake
Lisgar Waterpark Building),
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3
AND THAT agenda item 14.4.1 (FIN 23-05 2023 Draft Budget Summary and
Recommendations) be dealt with immediately following agenda item 14.7.7 (RCP
23-13 Fire Hall Mould Remediation), be approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT the Council meeting minutes dated January 24, 2023, be approved.
Carried
7. Presentations
7.1 A+Link Architecture Inc. Re: Schematic Designs and Floor Plan of
Lake Lisgar Waterpark Building
Ed van der Maarel. Principal Architect, A+Link Architecture Inc., appeared
before Council to present the schematic designs and floor plan of Lake
Lisgar Waterpark Building.
Opportunity was provided for comments and questions from Council.
Staff noted that the final design will be determined when an artist is
chosen.
Resolution # 2023-053
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
THAT Council receives the presentation from A+Link Architecture Inc.
regarding the schematic designs and floor plan of Lake Lisgar Waterpark
Building, as information.
Carried
Agenda item 14.7.4 was dealt with next.
8. Public Meetings
Page 12 of 205
4
9. Planning Reports
10. Delegations
10.1 Girl Guides of Canada, Ontario Council Re: World Thinking Day
February 22, 2023 - Tillsonburg Rotary Clock Tower Blue Lighting
Representatives of the Girl Guides of Canada, Ontario Council, appeared
before Council to share information regarding their organization and to
request that the Tillsonburg Rotary Clock Tower lights be blue on
February 22, 2023 in hour of World Thinking Day. The Girl Guides will be
at the clock tower on February 22 at 6:30 p.m., the public is welcomed to
join.
Resolution # 2023-055
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council receives the delegation from the Girl Guides of Canada,
Ontario Council, as information;
AND THAT the Tillsonburg Rotary Clock Tower lights be blue on February
22, 2023 in hour of W orld Thinking Day.
Carried
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Oxford County Re: 2023 Airport Grant Request
Resolution # 2023-056
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT Council receives the correspondence from Oxford County dated
February 6, 2023, as information.
Carried
13. Office of the Mayor
13.1 MYR 23-01 Rural Ontario Municipal Association Conference
Summary
Page 13 of 205
5
Resolution # 2023-057
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
THAT Council receives report MYR 23-01 Rural Ontario Municipal
Association Conference Summary as information.
Carried
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO 23-01 Authorization to Proceed with Re-designation and
Re-zoning of 31 Earle Street Property
Resolution # 2023-058
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT Council authorize staff to prepare and submit all required
Planning Applications to prepare the 31 Earle Street property for
future affordable/attainable residential development.
Carried
14.1.2 CAO 23-03 Health Care Committee Terms of Reference
Resolution # 2023-059
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT Council adopts the proposed Terms of Reference for the
Community Health Care Committee.
Carried
14.2 Corporate Services
14.3 Economic Development
14.4 Finance
14.4.1 FIN 23-05 2023 Draft Budget Summary and Recommendations
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Staff confirmed that a detailed tax bill format is being developed.
Resolution # 2023-068
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Report FIN 23-05 2023 Draft Budget Summary and
Recommendations Report be received as information; and
THAT the 2023 Operating Budget of $28,399,968 with a levy of
$16,639,583, and the 2023 Capital Budget of $7,197,700 with a
levy of $2,508,000, being a combined budget amount of
$35,597,668 with $19,147,583 from taxation, be adopted; and
THAT a future By-Law be brought forward setting the 2023
Property Tax Rates; and
THAT to further support the goal of financial sustainability in the
2021-2030 Community Strategic Plan, a dedicated capital levy
increase of 3% of the overall levy in 2024, 3% in 2025 and 1% in
2026 be approved; and
THAT staff be directed to incorporate a 1% dedicated capital levy
increase for every year starting in 2027 into a Financial
Sustainability Plan for Council approval.
Carried
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 23-09 Assumption By-Law for Andrews Crossing
Subdivision Phase Two
Resolution # 2023-060
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
THAT Council receives report OPD 23-09, Assumption By-Law for
Andrews Crossing Subdivision Phase Two; and
THAT a by-law to assume all public services/right-of-way within the
Registered Plan 41M-349, more particularly described in the May
21, 2019 Subdivision Agreement between The Corporation of the
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7
Town of Tillsonburg and Performance Communities Realty Inc . be
brought forward for Council's consideration.
Carried
14.6.2 OPD 23-10 2023 Waste Management Program Update(s)
Including Transfer Station Operating Authority
Director of Operations and Development highlighted changes to the
service.
Public consultation will be a joint effort between the Town and
County, with the Town taking the lead.
Resolution # 2023-061
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT report OPD 23 -10 Waste Management Program Update(s)
Including Transfer Station Operating Authority be received as
information;
AND THAT Council direct staff to revise the current Environmental
Compliance Approval (ECA) form subject to the Town’s
Transformation to include Sunday operating hours (yard waste
only) and a request for a boundary expansion (inclusive of the
residents of Oxford County) be prepared and submitted to the
Ministry of the Environment, Conservation and Parks for approval;
AND THAT Council direct staff to proceed with the required Public
Consultation notice/period as per the revised ECA application;
AND THAT Council direct staff to execute a revised Waste
Management Agreement with the County of Oxford (Waste
Management Authority) to reflect Town staff’s requested
operational changes which were approved by Oxford County
Council as part of their 2023 Business Plan and Budget which
included;
AND THAT Council direct staff to provide the appropriate notice to
the residents of the Town of Tillsonburg with respect to the changes
to the 2023 Waste Management Program.
Page 16 of 205
8
Carried
14.7 Recreation, Culture and Parks
14.7.1 RCP 23-04 Tillsonburg Business Improvement Area 2023
Memorandum of Understanding
Staff confirmed the $1,500 street signage dollars were accounted
for within the overall financials.
Resolution # 2023-062
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Report RCP 23- 04 Tillsonburg Business Improvement Area
2023 Memorandum of Understanding be received as information;
and
THAT Council approve the proposed 2023 BIA Memorandum of
Understanding (MOU) as outlined within this report; and
THAT the Tillsonburg Business Improvement Area Memorandum of
Understanding and Direction rate be increased by 15% in 2023 and
be capped at the Town’s Consumer Price Index of 5.7% for the
years 2024 and 2025 as per Council Resolution # 2023 -025;
THAT the Mayor and Director of Corporate Services/Clerk be
authorized to sign the 2023 Business Improvement Area
Memorandum of Understanding Agreement attached hereto as
Appendix A.
Carried
14.7.2 RCP 23-05 Station Arts Centre 2022 to 2024 Memorandum of
Understanding
Resolution # 2023-063
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT Report RCP 23-05 Station Arts Centre 2022 to 2024
Memorandum of Understanding be received as information; and
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THAT Council approves the proposed Memorandum of
Understanding (MOU) attached to this report; and
THAT the Town calculated Consumer Price Index (CPI) be used for
the grant contribution in 2023 and 2024; and
THAT the Mayor and Director of Corporate Services/Clerk be
authorized to sign the Station Arts Centre 2 022 to 2024
Memorandum of Understanding Agreement attached hereto as
Appendix A.
Carried
14.7.3 RCP 23-06 Weekend Security for Outdoor Rink
Resolution # 2023-064
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council receives report RCP 23-06 Weekend Security for
Outdoor Rink as information; and
THAT the addition of a weekend security guard to patrol the
Outdoor Rink between 5:00 pm and 9:00pm on Friday to Sunday
from February 17 to March 19th be approved ; and further
THAT the additional $2,500 of approximate expense be covered
under the 2023 RCP Building Maintenance Sub -contract Expense
GL Operating Budget.
Carried
14.7.4 RCP 23-08 Lake Lisgar Waterpark Renovation – Award of
Tender
Project target completion date is June, 2023, which is dependent
on availability of materials.
Resolution # 2023-054
Moved By: Deputy Mayor Beres
Seconded By: Councillor Spencer
THAT Report RCP 23-08 Lake Lisgar Waterpark Renovation –
Award of Tender be received as information; and
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THAT the contract for RFT2022-012 be awarded to PK
Construction Inc., in the amount of $1,179,245 + HST ($1,200,000
net of non-refundable HST); and
THAT in addition to the project funding of $750,000 grant and
$250,000 debenture funding, the project o verage of $200,000 be
covered by the 2023 capital levy through the following 2023 draft
budget adjustments:
1. Project X34 LLWP Deck & Furnishings of $80,000 and
Project X35 Natatorium of $20,000 be moved to the 2024
budget deliberations; and
2. Project X14 Van Norman Heights Subdivision (Streetlights)
be reduced by $100,000.
Carried
Agenda item 10.1 was dealt with next.
14.7.5 RCP 23-09 ACT -i-Pass Program
Resolution # 2023-065
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT Council receives report RCP-23-09 ACT-i-Pass Program;
AND THAT the Town of Tillsonburg supports the partnership with
Southwestern Public Health in order to provide the ACT -i-Pass
program to grade 5 students beginning in June 2023.
Carried
14.7.6 RCP 23-12 Full-Time Parks Operator 1and Light Equipment
Operator position
Resolution # 2023-066
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receives the information outlined in Report RCP 23 -
12 Full-Time Parks Operator and Light Equipment Operator; and
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THAT Council approve the position which is included in the 2023
operating budget as a housecleaning item.
Carried
14.7.7 RCP 23-13 Fire Hall Mould Remediation
Staff explained additional measures being taken to reduce moisture
in the building.
Resolution # 2023-067
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
THAT Council receives the information outlined in report RCP 23 -
13 Fire Hall Mould Remediation; and
THAT Council approve Ontario Mould Specialists to complet e the
mould remediation at a cost of $12,750.00 plus HST; and
THAT the expense be charged against the 2023 Fire Hall Building
Repairs and Maintenance operation budget.
Carried
Agenda item 14.4.1 was dealt with next.
15. New Business
16. Consideration of Committee Minutes
16.1 Committee Minutes
Resolution # 2023-069
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT Council receives the Economic Development Advisory Committee
minutes dated January 17, 2023, the Affordable and Attainable Housing
Advisory Committee minutes dated January 25, 2023 and the Physician
Recruitment Committee minutes dated September 20, 20 22, as
information.
Carried
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16.2 Long Point Region Conservation Authority Board of Directors
Minutes
Resolution # 2023-070
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
THAT Council receives the Long Point Region Conservation Authority
Board of Directors minutes dated January 11, 2023, as information.
Carried
17. Motions/Notice of Motions
Resolution # 2023-071
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Council Remuneration By-Law and Council Expense Policy be
reviewed to consider the inclusion of individual councillor budgets;
AND THAT staff be directed to explore best practices in other municipalities;
AND THAT staff be directed to report back with proposed amendments to the
Council Remuneration By-Law and the Council Expense Policy which include
individual councillor budgets.
Carried
Resolution # 2023-072
Moved By: Councillor Spencer
Seconded By: Councillor Parker
THAT staff be directed to amend the terms of reference for the Youth
Engagement and Strategy Advisory Committee;
AND THAT the amended terms of reference include the following:
Committee name to be changed to Tillsonburg Youth Advisory Council;
To advise and make recommendations to Council on all matters with
respect to youth civic engagement and youth recreational and so cial
issues, in the Town of Tillsonburg;
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Members can be anywhere from ages 15 to 19;
Two members of the community aged 20 or above;
The committee shall have a maximum of thirteen members in total;
That the term of commitment for school aged participants be one school
year term;
That the committee meets once per month with the exception of July and
August;
That community service volunteer hours be signed off on for all youth
members.
AND THAT the Town of Tillsonburg registers this Youth Council with the You th
Coalition Council of Canada for a 1 year trial period using funds from Council’s
2023 Committee Board Projects budget.
Carried
Resolution # 2023-073
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the notice requirements contained in section 6.10 of Procedural By -law
4173 be waived in order to introduce the following motion for debate:
THAT the no parking signs in front of 28 and 26 Frances St be removed;
AND THAT the 30 minute parking signs on the north east side of Frances St be
removed;
AND THAT a by-law to amend the traffic by-law be brought forward.
Carried with Two-Thirds majority.
Town staff are in discussions with the school board regarding expansion of t he
school's parking.
Resolution # 2023-074
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the no parking signs in front of 28 and 26 Frances St be removed;
Page 22 of 205
14
AND THAT the 30 minute parking signs on the north east side of Frances St be
removed;
AND THAT a by-law to amend the traffic by-law be brought forward.
Carried
The following notice of motion is to be included on the February 27, 2023 regular
Council agenda.
Moved By: Deputy Mayor Beres
THAT the Ad-Hoc Committee for Boundary Adjustment be included within the
Economic Development Committee.
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
19.1 By-Law 2023-016, to amend Zoning By-Law Number 3295, as
amended (ZN 7-22-17)
19.2 By-Law 2023-017, to appoint Directors to the Board of Management
of the Tillsonburg Business Improvement Area (BIA)
19.3 By-Law 2023-018, to amend By-Law 2020-091 being a by-law to adopt
and maintain a policy with respect to the delegation of the
Corporation of the Town of Tillsonburg’s powers and duties
19.4 By-Law 2023-019, to amend By-Law 2021-037 being a by-law to
impose fees for services provided by The Ontario Provincial Police,
Oxford County Detachment relating to the reduction of false security
alarms
19.5 By-Law 2023-020, to assume municipal services in Andrews
Crossing Phase 2 Subdivision, Registered Plan 41M-349
Resolution # 2023-075
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
THAT By-Law 2023-016, to amend Zoning By-Law Number 3295, as
amended (ZN 7-22-17); and
By-Law 2023-017, to appoint Directors to the Board of Management of the
Tillsonburg Business Improvement Area (BIA); and
Page 23 of 205
15
By-Law 2023-018, to amend By-Law 2020-091 being a by-law to adopt
and maintain a policy with respect to the delegation of the Corporation of
the Town of Tillsonburg’s powers and duties; and
By-Law 2023-019, to amend By-Law 2021-037 being a by-law to impose
fees for services provided by The Ontario Provincial Police, Oxford County
Detachment relating to the reduction of false security alarms; and
By-Law 2023-020, to assume municipal services in Andrews Crossing
Phase 2 Subdivision, Registered Plan 41M-349, be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
20. Confirm Proceedings By-law
Resolution # 2023-076
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT By-Law 2023-015, to Confirm the Proceedings of the Council Meeting held
on February 13, 2023, be read for a first, second, third a nd final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
21. Items of Public Interest
February is Heart Health Month. The Tillsonburg Community Centre will be
offering free fitness classes on February 15, 2023, between 6:00 p.m. and 8 p.m.
On Family Day, February 20, 2023, the Museum will be offering free activities
between 10:00 a.m. and 3:00 p.m. The Tillsonburg Community Centre will be
hosting a free skate from 9:00 a.m. to 10:30 a.m. and a free swim from 11:00
a.m. to 12:30 p.m.
Mayor Gilvesy shared information regarding Operational Sharing's plans to open
a 12 bed shelter at Avondale Church in February to be ran as an 8 week pilot
project to identify and quantify the need in Tillsonburg for a shelter. The shelter
will be operated by trained staff, volunteers are not needed at this time.
Page 24 of 205
16
22. Adjournment
Resolution # 2023-077
Moved By: Councillor Spencer
Seconded By: Councillor Parker
THAT the Council meeting of February 13, 2023 be adjourned at 7:50 p.m.
Carried
Page 25 of 205
Page 1 of 8
Report No: 2023-38
COMMUNITY PLANNING
Council Date: February 27, 2023
To: Mayor and Members of Tillsonburg Council
From: Laurel Davies Snyder, Development Planner, Community Planning
Application for Zone Change
ZN 7-22-18 – Johannes and Anna-Maria Veldman
REPORT HIGHLIGHTS
The application for a Zone Change proposes to rezone the subject property from ‘Passive
Use Open Space Zone (OS1)’ to ‘Special Passive Use Open Space (OS1-sp)’ to permit an
Additional Residential Unit (ARU) in an existing accessory building and an Additional
Residential Unit (ARU) in a proposed residential building.
Planning staff are recommending support for the application, as it is consistent with the
policies of the Provincial Policy Statement and conforms with the relevant policies of the
Official Plan with respect to residential intensification and development within Low Density
Residential Areas.
DISCUSSION
Background
OWNER: Johannes and Anna-Maria Veldman
68 Concession Street West, Tillsonburg, N4G 1R5
LOCATION:
The subject property is described as Part Lot 716, Plan 500 and PART 1, Reference Plan 41R-
2656, Town of Tillsonburg. The lands front on the North side of Concession Street West, between
Victoria Street and Charlotte Avenue, and are and known municipally as 68 Concession Street
West.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Land Use Plan Open Space, Environmental
Protection, Residential
Schedule “T-2” Town of Tillsonburg Residential Density Plan Low Density Residential
(part of the subject lands)
Page 26 of 205
Report No: 2023-38
COMMUNITY PLANNING
Council Date: February 27, 2023
Page 2 of 8
TOWN OF TILLSONBURG ZONING BY-LAW NO.3295:
Existing Zoning: Passive Use Open Space (OS1)
Proposed Zoning: Special Passive Use Open Space (OS1-sp)
PROPOSAL:
The purpose of this application is to rezone the subject property from from ‘Passive Use Open
Space Zone (OS1)’ to ‘Special Passive Use Open Space (OS1-sp)’ to permit two Additional
Residential Units (ARUs) on the subject lands as follows:
Additional Residential Unit in the existing accessory building: approximately 44.6 m2
(480 ft2) – 42.6% of the total area of the Accessory Building
Additional Residential Unit in the proposed new residential dwelling: approximately 107.7
m2 (1,160 ft2) – 27.6% of the proposed new residential dwelling
The subject lands are approximately 2.8 hectares (6.9 acres) in area and currently contain a single
detached dwelling and detached garage/shop of approximately 104 m2 (1126 ft2). The owners of
the subject lands are planning to construct a new single detached dwelling approximately 390 m2
(4200 ft2) in size in the same location as the existing dwelling.
Surrounding land uses include:
North – Institutional use (Glendale Secondary School)
South (across Concession Road West) – Open Space, Trans Canada Trail, Residential
East – Residential (single detached dwellings)
West – Open Space, Residential (single detached dwellings)
Plate 1, Location Map with Existing Zoning, shows the location of the subject property, the location
of the existing dwelling/site of the proposed dwelling and a proposed ARU, the location of the
existing shop and site of a proposed ARU, and the existing zoning in the immediate vicinity.
Plate 2, 2020 Aerial Map, provides an aerial view of the subject property, the location of the
existing dwelling/site of the proposed dwelling and a proposed ARU, the existing shop and site of
a proposed ARU, and the existing zoning in the immediate vicinity.
Plate 3, Sketch Prepared for Building Permit, provides a sketch of the existing dwelling/site of the
proposed dwelling and a proposed ARU and the existing shop and site of a proposed ARU.
Application Review
2020 PROVINCIAL POLICY STATEMENT (PPS)
The 2020 Provincial Policy Statement (PPS) provides policy direction on matters of provincial
interest related to land use planning and development. Under Section 3 of the Planning Act, where
a municipality is exercising its authority affecting a planning matter, such decisions “shall be
consistent with” all policy statements issued under the Act.
Page 27 of 205
Report No: 2023-38
COMMUNITY PLANNING
Council Date: February 27, 2023
Page 3 of 8
Section 1.0 of the PPS sets out goals and directions for Building Strong Healthy Communities. In
Section 1.1.1, the PPS states that healthy, liveable and safe communities are sustained by
promoting efficient development and land use patterns which sustain the financial well-being of
the Province and municipalities over the long term and cost-effective development patterns and
standards to minimize land consumption and servicing costs.
Section 1.1.3.1 directs that settlement areas shall be the focus of growth and development, and
their vitality and regeneration shall be promoted. Further, Section 1.1.3.2 states that land use
patterns within settlement areas shall be based on:
densities and a mix of land uses which are appropriate for and efficiently use existing
infrastructure and public service facilities (available and planned);
support active transportation;
efficiently use land and resources; and,
support for a range of uses and opportunities for intensification and redevelopment in
accordance with the criteria outlined in policy 1.1.3.3.
Section 1.1.3.4 directs that appropriate development standards shall be promoted which facilitate
intensification, redevelopment and compact form, while avoiding or mitigating risks to public
health and safety. Further, Section 1.4 – Housing - and specifically section 1.4.3, states that
planning authorities shall provide for an appropriate mix of housing options, including additional
residential units, and densities to meet projected needs of current and future residents of the
regional market area by:
establishing and implementing minimum targets for the provision of housing which is
affordable to low and moderate income households;
permitting and facilitating all forms of residential intensification and redevelopment and all
forms of housing required to meet the social, health and well-being requirements of current
and future residents, including special needs requirements;
directing the development of new housing towards locations where appropriate levels of
infrastructure and public service facilities are or will be available to suppor t current and
projected needs;
promoting densities for new housing which efficiently uses land, resources, infrastructure
and public service facilities, and support the use of active transportation and transit areas
where it exists or is to be developed; and,
establishing development standards for residential intensification, redevelopment and new
residential development which minimize the cost of housing and facilitate compact form
while maintaining appropriate levels of public health and safety.
Section 2.1.8, Natural Heritage, sets out goals and directions for development and site alternation
on lands adjacent to natural heritage features and states that:
Development and site alteration shall not be permitted on adjacent lands to the natural
heritage features and areas identified in policies 2.1.4, 2.1.5, and 2.1.6 unless the
ecological function of the adjacent lands has been evaluated and it has been
demonstrated that there will be no negative impacts on the natural features or on their
ecological functions.
Section 2.2, Water, sets out goals and directions for the protection, improvement, and restoration
of the quality and quantity of water. Section 2.2.2 states that:
Development and site alteration shall be restricted in or near sensitive surface water
features and sensitive ground water features such that these features and their related
hydrologic functions will be protected, improved or restored. Mitigative measures and/or
alternative development approaches may be required in order to protect, improve or
Page 28 of 205
Report No: 2023-38
COMMUNITY PLANNING
Council Date: February 27, 2023
Page 4 of 8
restore sensitive surface water features, sensitive ground water features, and their
hydrologic functions.
Notwithstanding Sections 2.18 and 2.2, an Environmental Impact Statement (EIS) and Addendum
were submitted and approved in 2019 for construction of an accessory building and
additions/renovations to the single detached dwelling. The EIS and Addendum demonstrated
that there would be no negative impacts to the subject lands from the proposed development.
After reviewing the current application proposing two (2) Additional Residential Units (ARUs), the
Long Point Region Conservation Authority (LPRCA) stated that they do not require an update to
the EIS.
The overall intent of Section 3.0, Protecting Public Health and Safety, is to reduce the potential
public cost or risk to Ontario’s residents from natural or human-made hazards. As such,
“development shall be directed away from areas of natural or human-made hazards where there
is an unacceptable risk to public health or safety or of property damage, and not create new or
aggravate existing hazards.” The application is subject to the following subsections:
3.1.1 Development shall generally be directed, in accordance with guidance developed
by the Province (as amended from time to time), to areas outside of: b) hazardous lands
adjacent to river, stream and small inland lake systems which are impacted by flooding
hazards and/or erosion hazards; and,
3.1.2 Development and site alteration shall not be permitted within: c) areas that would
be rendered inaccessible to people and vehicles during times of flooding hazards,
erosion hazards and/or dynamic beach hazards, unless it has been demonstrated that
the site has safe access appropriate for the nature of the development and the natural
hazard.
OFFICIAL PLAN:
The subject lands are designated ‘Residential’, ‘Open Space’, and ‘Environmental Protection’ as
per Schedule T-1, Town of Tillsonburg Land Use Plan as contained in the Official Plan. The area
of the subject lands where the current/proposed residential dwelling, existing garage, driveway,
parking, and access to Concession Street West are located are designated ‘Low Density
Residential’ as per Schedule T-2, Town of Tillsonburg Residential Density Plan, as contained in
the Official Plan
The policies in Section 3.2 – Environmental Resource Policies - apply to the areas of the subject
lands designated ‘Open Space’ and ‘Environmental Protection’. The overall goals for these
policies are to adopt a comprehensive, integrated approach to environmental management in
order to protect the quality of the natural environment through the land use planning process. In
support of these goals, these policies recognize the value of natural areas, provide for their basic
protection, and build on the concept of a Natural Heritage System of linked natural areas through
a series of corridors.
Environmental Impact Studies may be required for development within or adjacent to designated
Environmental Protection and Open Space areas to ensure long-term protection, conservation
and enhancement areas, as part of the development review process as appropriate, to assess
the sensitivity of the area and its functions and ensure that possible development or site
alternation activities will not detrimentally impact the area. Notwithstanding the policies in Section
3.2 (and as mentioned in the PPS section above), an EIS and Addendum were submitted and
approved in 2019.
Page 29 of 205
Report No: 2023-38
COMMUNITY PLANNING
Council Date: February 27, 2023
Page 5 of 8
The Long Point Region Conservation Authority (LPRCA) stated that they do not require an update
to the EIS for this application. Subject to the policies of Section 3.2.4.2, development or site
alteration on lands adjacent to Environmental Protection Areas shall be consistent with the
permitted uses of the underlying land use designation (i.e. Low Density Residential).
The policies in Section 8.2.1 of the Official Plan – Housing Development and Residential Area
Strategic Approach – apply to the areas of the subject lands designated ‘Low Density Residential’.
Low Density Residential areas are primarily developed or planned for a variety of low-rise, low
density housing forms including both executive and smaller single detached dwellings, semi-
detached, duplex and converted dwellings, townhouses, and other similar development. Within
these areas, it is intended that there will be a mixing and integration of different forms of housing
to achieve a low overall density of use.
Policies in Section 8.2.1 identify a number of strategies “to provide present and future residents
of Tillsonburg with a choice of adequate and affordable housing which meets their needs”.
Specific strategies developed to support achievement of these goals include:
Accommodating the present and future demand for housing in Tillsonburg through the
efficient use of vacant residentially-designated lands, underutilized parcels in built-up
areas and existing housing stock in all neighbourhoods, with the objective of also reducing
energy consumption, decreasing the financial burden of underutilized municipal services,
and relieving pressure for development of natural areas and open spaces;
Facilitating a choice of housing type, tenure, cost and location that meets the changing
needs of all types of households by providing for a variety and mix of housing throughout
the Town;
Increasing the supply of affordable housing by integrating adequate housing for low and
moderate income households and those with special needs throughout the Town and
establish and monitor minimum affordable housing targets to ensure that the percentage
of affordable housing is maintained or enhanced;
Promoting and facilitating the provision of affordable housing through the co-operative
efforts of all levels of government, the private sector and volunteer interest groups through
such means as technical assistance, land conveyances, joint ventures, regulatory
measures, and incentives.
The policies in Section 8.2.2.5 – Residential Intensification and Redevelopment - promote
residential intensification in appropriate locations to make more efficient use of existing land,
infrastructure, and public services. Residential intensification is permitted in appropriate locations
within the Residential and Central Areas of the Town, subject to complying with the policies of the
associated land use designations pertaining to the density, form and scale of residential
development being proposed.
The policies in Section 10.3.5 – Zoning By-Laws and Non-Conforming Uses – provide criteria for
identifying and recognizing non-conforming uses in the zoning by-law. Section 10.3.5 also
provides criteria for permitting minor expansion or minor change in use. These include ensuring
adequate services (water supply, sewage facilities, stormwater management, road access),
ensuring adequate parking and loading facilities, and ensuring compatibility with existing land
uses in the vicinity (noise, odour, emissions, vehicular traffic, visual intrusion), compliance with
the policies of Section 3.2, Environmental Resource Policies, and any other conditions deemed
appropriate.
Page 30 of 205
Report No: 2023-38
COMMUNITY PLANNING
Council Date: February 27, 2023
Page 6 of 8
TOWN OF TILLSONBURG ZONING BY-LAW:
The subject property is currently zoned ‘’Passive Use Open Space Zone (OS-1)’, according to the
Town of Tillsonburg Zoning By-law. Permitted uses within the OS-1 zone include a conservation
project, a flood control works, a picnic area, a passive use park, and a public use in accordance
with the provisions of Section 5.27 of the Zoning By-law.
AGENCY COMMENTS:
Canada Post: Mail delivery will be via an existing community mailbox.
County Source Water Protection Program: This proposal does not have any implications for
source water under Section 59.
Long Point Region Conservation Authority (LPRCA):
o PPS, Section 3.1: The subject property is located within the valley of the adjacent
watercourse. The location of the proposed habitable structures is outside of the 100-
year floodplain. As such, LPRCA Staff can advise that the proposed application is
consistent with Section 3.1 of the Provincial Policy Statement, 2020. LPRCA staff
have no objection to the concept of this application.
o Ontario Regulation 178/06: Prior to any development, the Applicant/Owner is
required to form a complete Section 28 Permit Application for the works proposed
which involves submitting a site plan and construction plans, demonstrating that
there is no risk of structural failure due to potential hydrostatic/dynamic pressures,
there is no habitable floor space below the elevation of the Regulatory Flood, and,
there is no grading proposed within the floodplain.
o LPRCA does not require the Owner/Applicant to update the Environmental Impact
Statement submitted and approved in 2019.
Ministry of the Environment, Conservation and Parks (MECP): MECP was contacted
about this proposal in 2019. The response provided at the time by the Ministry was
“given that the workshop and granny suite/garage addition are proposed to (be)
constructed in an area of manicured lawn and driveway…MECP has no concerns with
this proposal under the Endangered Species Act (ESA).” Based on the current
information provided, the project is proposed within this same general footprints, and so,
MECP’s comment from 2019 that there are no concerns under the ESA is still valid.
Southwestern Public Health: There are no concerns with the proposal.
Tillsonburg District Chamber of Commerce: The Chamber stated their support for this
application.
Tillsonburg Hydro Inc. (THI): For an additional metered electrical service, a completed
Electrical Planning Form and application shall be submitted to the Hydro Operations
Coordinator.
Tillsonburg Recreation, Culture and Parks (RCP): RCP does not have any comments
regarding this proposal.
Page 31 of 205
Report No: 2023-38
COMMUNITY PLANNING
Council Date: February 27, 2023
Page 7 of 8
PUBLIC CONSULTATION:
A Notice of Complete Application was circulated on January 19, 2023 and the Notice of Public
Meeting was circulated to surrounding property owners on February 13, 2023. At the time this
report was written, no comments or concerns had been received from the public.
Planning Analysis
The application for Zone Change proposes to rezone the lands to ‘Special Passive Use Open
Space (OS1-sp)’ to permit an Additional Residential Unit (ARU) in an existing accessory building
and an Additional Residential Unit (ARU) in a proposed single-detached residential dwelling.
The proposal is consistent with the PPS direction to provide for an appropriate diversity of housing
types and densities to meet the needs of current and future residents. If approved, this proposal
will provide an additional housing option in Tillsonburg and make efficient use of existing municipal
infrastructure.
The proposal complies with the policies contained within Section 8.2.2.2 of the Official Plan that
encourage the creation of housing opportunities that may result in a mix of tenure forms
throughout Tillsonburg, such as ownership, rental, and cooperative. The proposal is also
consistent with the policies in Section 8.2.2.5, Residential Intensification and Redevelopment,
which promotes residential intensification and redevelopment in appropriate locations to make
more efficient use of existing land, infrastructure, and public services.
The proposal is consistent with the Section 2.0 of the PPS regarding the wise use and
management of resources. An Environmental Impact Statement (EIS) and Addendum were
submitted and approved in 2019 which demonstrated that the proposed development would not
have negative impacts on the subject lands. Based on the information provided for the current
application and that the project is proposed within the same general footprint as the 2019
proposal, the Long Point Region Conservation Authority (LPRCA) stated that they do not require
an update to the EIS or Addendum. The LPRCA requires the Owner/Applicant to form a complete
Section 28 Permit Application prior to any development to demonstrate that there is no risk for
the works proposed (i.e. no risk of structural failure due to potential hydrostatic/dynamic
pressures, there is no habitable floor space below the elevation of the Regulatory Flood, and,
there is no grading proposed within the floodplain). The Ministry of the Environment,
Conservation and Parks (MECP) commented that their comment from 2019, that there are no
concerns under the ESA, is still valid. Staff from the County of Oxford Source Water Protection
Program commented that this proposal does not have any implications for source water.
The proposal complies with Section 3.1 of the PPS, Natural Hazards. As per LPRCA Staff
comments, although the subject property is located within the valley of the adjacent watercourse,
the location of the proposed habitable structures is outside of the 100-year floodplain and LPRCA.
Staff have no objection to the concept of this application.
The proposal complies with Section 3.2 – Environmental Resource Policies. As previously noted,
an EIS and Addendum were submitted and approved in 2019 and the Long Point Region
Conservation Authority (LPRCA) stated that they do not require updating for this application. The
proposal also complies with Section 3.2.4.2.2 - Permitted Uses Within and Adjacent to
Environmental Protection Areas - as the proposal is consistent with the permitted uses of the
underlying land use designation of the adjacent land (i.e. Low Density Residential).
Page 32 of 205
Report No: 2023-38
COMMUNITY PLANNING
Council Date: February 27, 2023
Page 8 of 8
The Applicant is applying for a Zone Change to permit an Additional Residential Unit (ARU) of
approximately 44.6m2 (480 ft2) in an existing accessory building and an Additional Residential
Unit (ARU) of approximately 107.7 m2 (1160 ft2) in a proposed single-detached residential
dwelling. The proposal is consistent with the Official Plan designation of Low Density Residential,
and compatible with existing land uses in the vicinity. Considering the size of the existing property
and surrounding uses, it is the opinion of Planning staff that the proposal conforms to the policies
of the Official Plan regarding Low Density Residential areas within the Town of Tillsonburg.
It is Planning staff’s opinion that the proposed Additional Residential Units for the existing
accessory building (garage/shop) and the proposed residential dwelling are of appropriate sizes
for ARU developments. The proposed ARUs would be internal to both the proposed residential
dwelling and the existing accessory building, and will not be visually intrusive or expected to
negatively impact the neighbourhood. The proposed Additional Residential Units will use the
existing driveway and parking areas. The subject lands provide more than enough space for
additional off-street parking if required, and provides and safe access to Concession Street West.
It is Planning staff’s opinion that the application for a zone change to permit one Additional
Residential Unit of approximately 44.6 m2 (480 ft2) in the existing accessory dwelling and one
Additional Residential Unit of approximately 107.7 m2 (1,160 ft2) in a proposed single-detached
residential dwelling is consistent with the policies of the Provincial Policy Statement and maintains
the general intent and purpose of the Official Plan and can be given favourable consideration.
RECOMMENDATION
It is recommended that the Council of the Town of Tillsonburg approve the zone change
application submitted by Johannes and Anna-Maria Veldman, whereby the lands described
as Part Lot 716, Plan 500 and PART 1, Reference Plan 41R-2656, Town of Tillsonburg,
known municipally as 68 Concession Street West are to be rezoned from ‘Passive Use
Open Space Zone (OS1)’ to ‘Special Passive Use Open Space (OS1-sp)’ to permit an
Additional Residential Unit (ARU) in an existing accessory building and an Additional
Residential Unit (ARU) in a proposed single-detached residential dwelling.
SIGNATURES
Authored by: Original signed by Laurel Davies Snyder, RPP, MCIP
Development Planner
Approved for submission: Original signed by Gordon K. Hough, RPP
Director
Page 33 of 205
January 16, 2023
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
960
Notes
NAD_1983_UTM_Zone_17N
48 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Subject Property
Plate 1: Location Map with Existing Zoning
ZN 7-22-18 - Johannes & Anna-Maria Veldman
Part Lot 716, Plan 500 & PART 1, Plan 41R-2656 - 68 Concession Street West, Tillsonburg
Concession Street West
Existing Dwelling /
Site of Proposed
Residential
Dwelling and
proposed
Additional
Residential Unit
(ARU)
Existing Shop and Site
of Proposed Additional
Residential Unit (ARU)
Page 34 of 205
January 16, 2023
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
960
Notes
NAD_1983_UTM_Zone_17N
48 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 2: 2020 Aerial Map
ZN 7-22-18 - Johannes & Anna-Maria Veldman
Part Lot 716, Plan 500 and PART 1, Plan 41R-2656 - 68 Concession Street West, Tillsonburg
Subject Property
Concession Street West
Existing Dwelling and
Site of Proposed
Residential Dwelling
and Additional
Residential Unit (ARU)
Existing Shop and Site
of Proposed Additional
Residential Unit (ARU)
Page 35 of 205
Plate 3: Sketch Prepared for Building Permit
ZN 7-22-18 - Johannes & Anna-Maria Veldman
Part Lot 716, Plan 500 & PART 1, Plan 41R-2656 - 68 Concession Street West, Tillsonburg
Existing Dwelling and
Site of Proposed
Residential Dwelling
and Additional
Residential Unit (ARU)
Existing Shop and Site
of Proposed Additional
Residential Unit (ARU)
Page 36 of 205
18
Page 37 of 205
Page 38 of 205
Page 39 of 205
Page 40 of 205
Report No: CP 2023-39
COMMUNITY PLANNING
Council Meeting: February 27, 2023
To: Mayor and Members of Tillsonburg Council
From: Laurel Davies Snyder, Development Planner, Community Planning
Application for Consent
B22-80-7 – Charlie and Marianne Sofalvi
REPORT HIGHLIGHTS
The application for consent proposes the creation of a new residential infill lot by severing an
existing residential lot. At this time, development is not proposed for the new residential lot.
Planning staff are recommending approval of the consent application as it consistent with the
policies of the Provincial Policy Statement (PPS) and maintains the intent and purpose of the
Official Plan respecting residential intensification and development within Low Density
Residential Areas.
DISCUSSION
Background
OWNERS/APPLICANTS: Charlie and Marianne Sofalvi
126 Lisgar Avenue, Tillsonburg, ON, N4G 3L6
LOCATION:
The subject lands are described as Lot 138 and Part of Lot 139, Registered Plan No. 500 in the
Town of Tillsonburg. The lands front on the east side of Lisgar Avenue, between Fourth Street
and Fifth Street, and are municipally known as 126 Lisgar Avenue.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Land Use Plan Residential
Schedule “T-2” Town of Tillsonburg Residential Density Plan Low Density Residential
TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295:
Existing Zoning: Low Density Residential Type 1 Zone (R1)
EXISTING USE OF SUBJECT PROPERTY:
Lot to be created: Vacant
Lot to be retained: Single detached dwelling, detached garage, detached shed
Page 41 of 205
Report No: CP 2023-39
COMMUNITY PLANNING
Council Meeting: February 27, 2023
Page 2 of 8
SERVICES: Lot to be created: Municipal water and municipal sanitary sewer
Lot to be retained: Municipal water and municipal sanitary sewer
ACCESS: Lot to be created and lot to be retained: paved, municipal road (Lisgar Avenue)
PROPOSAL:
The purpose of the application for consent is to create one new residential infill lot and retain one
lot for the existing residential use. The proposed dimensions of the lot to be severed and the lot
to be retained are summarized below:
Lot to be Severed Lot to be Retained
Lot Area: 689 m2 (7416 ft2) 1090 m2 (11,732 ft2)
Lot Frontage: 15.24 m (50 ft) 23.77 m (78 ft)
Lot Depth: 45.26 m (148.5 ft) 45.26 m (148.5 ft)
The proposed new lot will be 689 m2 (7,415 ft2) in area and situated north of the existing residential
dwelling on the subject lands. At present, the owner does not have development plans for the
proposed new lot. The lot to be retained is proposed to be 1090 m2 (11,732 ft2) in area. Both the
proposed new lot and the lot to be retained have frontage on Lisgar Avenue. The land uses
surrounding the subject lands are low density residential, specifically single detached dwellings.
In 2013, the owners received approval for a similar consent on the subject lands, but did not
proceed with the proposed development on the new infill residential lot, and the consent approval
lapsed.
Plate 1, Existing Zoning and Location Map, shows the location of the subject lands and the existing
zoning in the immediate vicinity.
Plate 2, 2020 Aerial Map, provides an aerial view of the subject lands and the surrounding area.
Plate 3, Applicant’s Sketch Illustrating Proposed Severance, provides the proposed dimensions
of the lots to be severed and retained.
Application Review
2020 Provincial Policy Statement (PPS)
The 2020 Provincial Policy Statement (PPS) provides policy direction on matters of provincial
interest related to land use planning and development. Under Section 3 of the Planning Act, where
a municipality is exercising its authority affecting a planning matter, such decisions “shall be
consistent with” all policy statements issued under the Act.
Section 1.1.1 of the PPS states that healthy, liveable and safe communities are sustained by
promoting efficient development and land use patterns which sustain the financial well-being of
the Province and municipalities over the long term and cost-effective development patterns and
standards to minimize land consumption and servicing costs.
Page 42 of 205
Report No: CP 2023-39
COMMUNITY PLANNING
Council Meeting: February 27, 2023
Page 3 of 8
Section 1.1.3.1 directs that settlement areas shall be the focus of growth and development, and
their vitality and regeneration shall be promoted. Further, Section 1.1.3.2 states that land use
patterns within settlement areas shall be based on:
densities and a mix of land uses which are appropriate for and efficiently use existing
infrastructure and public service facilities (available and planned);
support active transportation;
efficiently use land and resources; and,
support for a range of uses and opportunities for intensification and redevelopment in
accordance with the criteria outlined in policy 1.1.3.3.
Section 1.1.3.4 directs that appropriate development standards shall be promoted which facilitate
intensification, redevelopment and compact form, while avoiding or mitigating risks to public health
and safety.
Further, Section 1.4 – Housing - and specifically section 1.4.3, states that planning authorities
shall provide for an appropriate mix of housing options and densities to meet projected needs of
current and future residents of the regional market area by:
establishing and implementing minimum targets for the provision of housing which is
affordable to low and moderate income households;
permitting and facilitating all forms of residential intensification and redevelopment and all
forms of housing required to meet the social, health and well-being requirements of current
and future residents, including special needs requirements;
directing the development of new housing towards locations where appropriate levels of
infrastructure and public service facilities are or will be available to support current and
projected needs;
promoting densities for new housing which efficiently uses land, resources, infrastructure
and public service facilities, and support the use of active transportation and transit areas
where it exists or is to be developed; and,
establishing development standards for residential intensification, redevelopment and new
residential development which minimize the cost of housing and facilitate compact form
while maintaining appropriate levels of public health and safety.
Official Plan
The subject lands are designated Low Density Residential as per Schedule T-2, Residential
Density Plan, as contained in the Official Plan.
Low density residential areas are primarily developed or planned for a variety of low-rise, low
density housing forms including both executive and smaller single-detached dwellings, semi-
detached, duplex and converted dwellings, townhouses, and other similar development. Within
these areas, it is intended that there will be a mixing and integration of different forms of housing
to achieve a low overall density of use.
The policies in Section 8.2.1 of the Official Plan - Housing Development and Residential Area –
Strategic Approach - identify a number of strategies “to provide present and future residents of
Tillsonburg with a choice of adequate and affordable housing which meets their needs”. Specific
strategies developed to support achievement of these goals include:
Accommodating the present and future demand for housing in Tillsonburg through the
efficient use of vacant residentially-designated lands, underutilized parcels in built-up
areas and existing housing stock in all neighbourhoods, with the objective of also reducing
energy consumption, decreasing the financial burden of underutilized municipal services,
and relieving pressure for development of natural areas and open spaces;
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Report No: CP 2023-39
COMMUNITY PLANNING
Council Meeting: February 27, 2023
Page 4 of 8
Facilitating a choice of housing type, tenure, cost and location that meets the chang ing
needs of all types of households by providing for a variety and mix of housing throughout
the Town;
Increasing the supply of affordable housing by integrating adequate housing for low and
moderate income households and those with special needs throughout the Town and
establish and monitor minimum affordable housing targets to ensure that the percentage
of affordable housing is maintained or enhanced;
Promoting and facilitating the provision of affordable housing through the co-operative
efforts of all levels of government, the private sector and volunteer interest groups through
such means as technical assistance, land conveyances, joint ventures, regulatory
measures, and incentives.
The policies in Section 8.2.2.5 – Residential Intensification and Redevelopment - promote
residential intensification in appropriate locations to make more efficient use of existing land,
infrastructure, and public services. Residential intensification is permitted in appropriate locations
within the Residential and Central Areas of the Town, subject to complying with the policies of the
associated land use designations pertaining to the density, form and scale of residential
development being proposed.
Section 8.2.3.1 – Objectives for All Residential Designations – sets out specific goals that apply
to this application for consent, including but not limited to:
Provide for a supply of residential land that is sufficient to accommodate the anticipated
demand for a broad range of new dwelling types over the planning period, through residential
intensification and, if necessary, designated growth areas.
Ensure orderly residential development throughout the Town by:
o directing the expansion of residential development into appropriate areas according to
availability of municipal services, soil conditions, topographic features, environmental
constraints and in a form which can be integrated with established land use patterns;
o ensuring that approvals for residential development are consistent with servicing
capabilities and providing for the efficient allocation of municipal services to ensure that
the expansion of services does not occur prematurely.
Facilitate the efficient use of the existing housing stock, underutilized residential parcels and
vacant land designated residential to accommodate the future demand for housing and to
reduce energy consumption, efficiently utilize municipal services and maximize public open
space opportunities.
Ensure that the built form, massing and profile of new housing is well integrated and
compatible with existing housing and that a compatible transition between lands of different
residential densities and between residential and non-residential land uses is achieved.
Support residential intensification in appropriate locations taking into consider ation public
services and infrastructure and environmental features and development constraints and
ensure the residential intensification target of Section 8.2.2.5, is achieved prior to, or
concurrent with, the approval of new residential development in designated growth areas.
Section 8.2.3.2 – Residential Development Policies – states that within existing built-up areas of
residential development, it is anticipated that further residential development will largely occur
through residential intensification consistent with the policies of the Low, Medium and High Density
Residential areas as applicable and in conformity with Schedule T-2.
Section 8.2.4 states that low density residential areas are primarily developed or planned for a
variety of low-rise, low density housing forms including both executive and smaller single-detached
dwellings, semi-detached, duplex and converted dwellings, townhouses, and other similar
development. Within these areas, it is intended that there will be a mixing and integration of
different forms of housing to achieve a low overall density of use.
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Report No: CP 2023-39
COMMUNITY PLANNING
Council Meeting: February 27, 2023
Page 5 of 8
Section 8.2.4.1 defines infill housing as “…the placement of new residential development into
established built-up areas on vacant or underutilized sites” (e.g. the creation of new residential
lots). These policies state that to efficiently utilize designated residential land and municipal
servicing infrastructure, infill housing will be supported in Low Density Residential Areas.
The proposed severance will result in the creation of one vacant infill residential lot with frontage
along Lisgar Avenue. Consistent with Section 8.4.2.1.1 in the Official Plan, the proposed
severance is a form of Street Oriented Infill. This section sets out policies and evaluation criteria
to guide Street Oriented Infill housing proposals in Low Density Residential areas.
Town of Tillsonburg Zoning By-law
The current zoning of the subject property Low Density Residential – Type 1 Zone (R1) according
to the Town of Tillsonburg Zoning By-law.
The R1 zone permits single detached dwellings, home occupations, public uses, and group
homes. Zoning provisions relevant to this application include a minimum lot area of 480 m2 (5167
ft2), minimum frontage of 15 meters (49.2 feet), and a minimum lot depth of 32 m (104.9 feet). The
minimum lot depth and lot area provisions of the By-Law are intended to ensure that lots are large
enough to provide an adequately sized building envelope and adequate setbacks to provide
access to the rear yard and sufficient area to conduct normal property maintenance. These
provisions are also intended to ensure adequate area is provided for parking, landscaping,
drainage and private amenity space.
Planning staff have reviewed the application for consent, and based on the information provided
by the applicant, the relevant provisions of the R1 zone will be met and maintained for both the
proposed new lot and the lots to be retained.
Agency Comments
The application was circulated to various agencies considered to have an interest in the proposal.
Town of Tillsonburg Public Works Department has indicated that, if approved, a condition of
severance shall be that the Owner agrees to satisfy all requirements, financial and otherwise, of
the County, regarding the installation of water & sanitary sewer services, to the satisfaction of
the County. To that regard, both properties must be serviced (water/sanitary) independently,
and if any/all services crossing the proposed property line should be disconnected, to the
satisfaction of the County of Oxford Public Works Department. Water/sanitary servicing is
available on Lisgar Ave and the Applicant will be required to connect to the services following
Oxford County design guidelines and it also includes to payoff the payment of any outstanding
fees.
Town of Tillsonburg Engineering:
Once the severed lands require servicing, the Town of Tillsonburg will require that a
representative of the developer’s consultant be on site for any work being done in the Towns
right-of-way.
The Town of Tillsonburg will require a stamped and sealed letter from the consulting
engineer stating that all servicing and restoration work has been completed to the Town’s
design standards.
Once the lands have been severed, a grading plan including servicing is to be provided.
Oxford County connection application to be provided to the Town Engineering Department
prior to construction.
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Report No: CP 2023-39
COMMUNITY PLANNING
Council Meeting: February 27, 2023
Page 6 of 8
Town of Tillsonburg Hydro: Applications are required for a new or upgraded electrical service.
Tillsonburg District Chamber of Commerce: The Chamber of Commerce supports this application.
Public Consultation
In accordance with the requirements of the Planning Act, notice of the proposal was provided to
the public and surrounding property owners on February 14, 2023. At the time of writing this
report, no comments or concerns had been received from the public.
Planning Analysis
The application for consent proposes the severance of an existing residential parcel to create a
new residential lot and retain an existing residential lot (containing a residential dwelling, garage,
and shed). The proposed new residential lot is vacant and there is no proposal for development
at this time.
Provincial Policy Statement (PPS)
Approving the requested severance will result in the addition of a new residential lot in the Town
of Tillsonburg, providing the opportunity to intensify an existing settlement area. As municipal
sanitary and water services are available to serve the newly created lot, the proposal is an efficient
use of existing municipal infrastructure and consistent with the policies in the PPS regarding
efficiently using municipal services and infrastructure. Creating an infill lot for development is also
consistent with PPS policies supporting residential intensification within existing land use patterns,
existing residentially-designated lands, and within settlement areas; and, with providing
opportunity for additional housing that could meet the social, health and well-being requirements
of current and future residents. Specifically, the proposal provides opportunity for developing
housing that could address a range of tenure and affordability options.
Official Plan (OP)
The proposal is consistent with Low Density Residential Areas, Residential Intensification and
Redevelopment, and Infill Housing polices in the Official Plan.
The subject lands are designated Low Density Residential in the Official Plan. This designation
is intended to accommodate a mix and integration of different housing types while achieving an
overall low density. Residential intensification in appropriate locations to make efficient use of
land, infrastructure and public services is promoted in the OP. Planning staff are of the opinion
that as the proposed severance is within an existing settlement area and on an underutilized
residential parcel, it provides opportunity for an increase in the supply of housing through
intensification, and specifically, through residential infill development. The proposal can also
support Town Council’s initiative to provide a choice of housing type, tenure, and cost options to
address the current and future needs for housing in the Town.
The land uses immediately surrounding the subject lands are low density residential housing
types. Staff are of the opinion that the proposed lot orientation and dimensions for both the
severed lot and lot to be retained will be compatible with the characteristics and orientation of
existing residential development on Lisgar Avenue specifically in terms of frontage, lot area, and
lot depth.
Page 46 of 205
Report No: CP 2023-39
COMMUNITY PLANNING
Council Meeting: February 27, 2023
Page 7 of 8
Staff are of the opinion that approval of the proposed severance is consistent with the relevant
infill policies of the Official Plan. If development is proposed for the new infill residential lot, the
policies in Section 8.2.4.1.3 set out guidelines that all infill proposals must have regard for. These
guidelines help to guide infill development in a way that is compatible with existing neighbourhoods
and include: compliance with the provisions of the Town Zoning By-law, location of vehicular
access points, effect of traffic, pedestrian and vehicular safety, adequacy of existing municipal
services, control of storm water run-off, providing for the retention of desirable vegetation or
natural features that contribute to the surrounding area, and other items.
Zoning By-law
The subject lands are zoned Low Density Residential – Type 1 Zone (R1) in the Town Zoning By-
law. Based on the information in the application and sketch provided by the applicants, both the
proposed and retained parcels meet the lot area, lot frontage, and lot depth zoning provisions.
Based on the information in the Planning Analysis, it is the opinion of this Office that the proposed
consent application is consistent with the PPS, maintains the general intent and purpose of the
Official Plan, and complies with the relevant provisions of the Town Zoning By-law. Planning staff
are satisfied that the application can be given favourable consideration, subject to the appropriate
conditions.
RECOMMENDATIONS
The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee
that the Town supports the Application for Consent B22-80-7 to sever the property
submitted by Charlie and Marianne Sofalvi, for lands described as Lot 138 and Part of Lot
139, Registered Plan No. 500 in the Town of Tillsonburg, subject to the following
conditions:
1. The owners shall provide confirmation of the location of any existing overhead or
underground services installed to the retained and severed lots. Services cannot
traverse the adjoining lots and any conflicts must be re-directed or an easement must
be created. Any proposed easements shall be reviewed by the Town of Tillsonburg
and Tillsonburg Hydro Inc.
2. The owners shall agree, in writing, to satisfy all the requirements of the Town of
Tillsonburg, financial and otherwise, regarding the installation services and drainage
facilities, to the satisfaction of the Town of Tillsonburg.
3. Both the retained and created lot must be serviced independently (w ater, sanitary),
and any/all services crossing the proposed property line shall be disconnected to the
satisfaction of the County of Oxford Public Works Department.
4. The owners shall submit an updated survey to confirm lot sizes and building setbacks
to the satisfaction of the Town of Tillsonburg.
5. The owners shall provide payment for cash-in-lieu of parkland to the Town of
Tillsonburg for the lot to be severed, to the satisfaction of the Town of Tillsonburg.
6. The owners shall agree, in writing, to satisfy all the financial requirements of the
County of Oxford regarding the installation of sanitary and water services, to the
satisfaction of the county of Oxford Public Works Department.
Page 47 of 205
Report No: CP 2023-39
COMMUNITY PLANNING
Council Meeting: February 27, 2023
Page 8 of 8
7. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land
Division Committee that all requirements of the Town of Tillsonburg have been
complied with.
SIGNATURES
Authored by: Original signed by Laurel Davies Snyder, MCIP, RPP
Development Planner
Approved for submission: Original signed by Gordon K. Hough, RPP
Director
Page 48 of 205
December 19, 2022
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1300
Notes
NAD_1983_UTM_Zone_17N
65 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 1: Existing Zoning and Location Map
File No. B-22-80-7, Sofalvi
Lot 138, Part of Lot 139, Registered Plan No. 500, Town of Tillsonburg
Fourth Street
Lisgar Avenue
Fifth Street
Lands to be severed
Lands to be retained
Page 49 of 205
December 19, 2022
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1300
Notes
NAD_1983_UTM_Zone_17N
65 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 2: 2020 Aerial Map
File No. B-22-80-7, Sofalvi
Lot 138, Part of Lot 139, Registered Plan No. 500, Town of Tillsonburg
Fifth Street
Fourth Street
Lisgar Avenue
Lands to be retained.
Lands to be severed.
Page 50 of 205
Plate 3: Applicant's Sketch Illustrating Proposed Severance
File No. B22-80-7, Sofalvi
Lot 138, Part of Lot 139, Judge's Plan Registered as Plan 500, Town of Tillsonburg
Page 51 of 205
Delegation Request Form
Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of
Council.
Council meetings are held the second and fourth Monday of the month. Proceedings are web-streamed on
the Town of Tillsonburg Website and the second meeting of the month will also be televised via Rogers TV.
Delegations take place near the beginning of the meeting and are allowed 15 minutes for their
presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow
for comments and questions from Council.
Any Information contained on this form will be made public through the publication of the agenda. Through
submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal
information within the public record. Applicants may request the removal of their personal contact
information when submitting this form. The request to remove personal contact information cannot be made
after agenda publication. Please note that all meetings occur in an open public forum and are regularly
recorded and televised.
Accessibility accommodations are available. Please make your request in advance.
Page 52 of 205
First Name *
Jodie
Last Name *
Konior
Street Address *Town/City *
Postal Code *Phone Number *
E-mail *Subject *
Tillsonburg Youth Social Spaces
Name of Group or Person(s) being
represented (if applicable)
Communities Building Youth Futures Oxford
County
All Delegations are limited to fifteen (15)
minutes, including questions and answers. *
I acknowledge
Details of the nature of the business/purpose: *
Communities Building Youth Futures (CBYF) Oxford County is a youth-led community driven initiative
with a mission of improving high school graduation rates and youth outcomes in Oxford County (see
Appendix 1 for CBYF Plan-on-a-Page). Through a process of community engagement to determine
needs, neutral youth social space in a rural community has been identified as a key activity to increase
sense of belonging in the community, improve protective factors, and decrease risk of falling off track to
graduate. The purpose of this document is to provide an overview of the vision and logistics of the pilot
youth social space in Tillsonburg and request support from the Town of Tillsonburg Council with creating
a partnership for this space.
Do you or any members of your party require
accessibility accommodations? *
Yes
No
Page 53 of 205
Will there be a Power Point presentation? *
Yes
No
Please attach a copy of your presentation.
File Name
CBYF Tillsonburg Town Council Presentation - FINAL.pdf
728.2 KB
I acknowledge that all presentation material
must be submitted to the Office of the Clerk by
4:30 p.m. the Wednesday before the Council
meeting date.
I accept
Page 54 of 205
Upon receipt and approval of a Delegation, full details on the process will be sent to all presenters. If you
have any questions please contact the Office of the Clerk at: clerks@tillsonburg.ca or 519-688-3009 ext.
4041
Personal information on this form is collected under the legal authority of the Municipal Act, as amended.
The information is collected and mainted for the purpose of creating records that are available to the
general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy
Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200
Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-688-3009 Ext. 4040.
Page 55 of 205
Tillsonburg Youth
Social Space
A Youth-Led Pilot Project
Page 56 of 205
●A Canada-wide initiative funded by the
Government of Canada and the Tamarack Institute
focused on:
○Increasing high school graduation rates
○Improving youth (age 15-30) outcomes
after high school
●Aims to reach students who may face greater
barriers to educations, including but not limited to:
○Indigenous students
○Visible minority and racialized students
○Students living with disabilities
○Students living in a low-income household
○Students identifying as 2SLGBTQ+
●Youth-led initiative
○“Nothing about us without us”
What is CBYF?
Page 57 of 205
Who makes up CBYF?
YOUTH COUNCIL
●20 local youth (volunteers and
interns)
●Either live or work in Oxford
County
●Diverse backgrounds, life
experiences, and perspectives
●Members from 6 of 8
municipalities
○including 2 youth from
Tillsonburg
●Select priority areas and guide
creation and implementation of
CBYF efforts
LEADERSHIP TABLE
●Representatives from 15 local
youth-serving organizations
●4 representatives from the Youth
Council
●Organizations from multiple
sectors
●Support the implementation of
Youth Council-identified priority
areas, projects, etc. through
sharing of resources
●Provide guidance around
legislative and liability
considerations
Content
Experts
Context
Experts
Page 58 of 205
Partner Organizations
Page 59 of 205
Tillsonburg
Youth Social
Space
Mental Health
& Addictions
Youth
Inclusion
Rural
ChallengesYouth Futures &
Employment
Accessibility
of
Information CBYF
Priority
Areas
Page 60 of 205
Why?
Why do a youth social space?
►Increased social connection
►Increase in natural supports
►(i.e. non-professional/service based supports like friends, peers, and mentors)
►Positive mental wellness
►Social development
►Protection against mental health difficulties
►Increased likelihood of reaching out for support
►Increased sense of safety
►Reduced risk of behavioural issues
All are factors that lead to reduced risk of individuals falling off track to graduate
Page 61 of 205
Why?
Why do a youth social space in Oxford County?
►Heard that youth want spaces where they can
►connect with other youth
►feel like they belong
►show up without fear of judgement
►have fun
►A lack of free, neutral social spaces was also noted as a gap area in a grey literature review
►These spaces are often either missing entirely in Oxford’s rural communities, or if they do exist are
typically church-based, sports-related, or high-cost, all of which have been identified as barriers
Page 62 of 205
Why?
Why do a youth social space in Tillsonburg?
►Many strengths in the community that could be utilized to help make the space successful
►Community-minded businesses
►Town Recreation, Culture and Parks staff
►Tillsonburg Branch of Oxford County Library
►Aligns with strategic direction from Town of Tillsonburg’s Strategic Plan: “Maintain and enhance
programs and facilities to support an active, engaged youth population”
►Glendale’s high school graduation rates ranked amongst the lowest in Oxford County public high
schools (all of which fall below the provincial average)
►Accessibility (Glendale H.S. being in community)
►Youth from neighbouring communities regularly come into Tillsonburg for a variety of other services
►Youth are interested!
Page 63 of 205
Interest
Answer
Choices
Responses
Yes 60.22%109
No 6.63%12
Unsure 33.15%60
In January 2023, we completed a survey of 184 students
at Glendale high school to inform planning and gauge
interest in the social space.
These were the responses to the question “Would you be
interested in going to a social space with recreational
programming targeted at your age group in Tillsonburg
(i.e. high-school aged people)?”
Page 64 of 205
Who? What? Where? When?
Who will be able to attend?
►High school aged youth (15-19 years old)
What is a social space?
►A space where youth can come together
and have a combination of free time to
build natural relationships and structured
programming for fun, skill building, and
more
Where will the space happen?
►Exact location TBD
►Currently have offers from 4 locations
When will the space happen?
►The space will happen once per week
during the immediate after school hours
(~3:00-5:00 pm)
►Pilot for 6 months (Apr-June, Sept-Dec)
Page 65 of 205
How? Potential Partnership
How could the Town of Tillsonburg partner with CBYF for the pilot social space?
►CBYF hiring staff time and expertise from the Recreation, Culture and Parks department to plan and
run programming►CBYF would make a financial contribution to cover the wage amount required to plan and deliver
programming►Estimated cost for one Recreation Facilitator (covered by CBYF) at $26 per hour for 4.5 hours per week for a
24-week pilot: ►$2808 (from Town of Tillsonburg Recreation, Culture and Parks department Recreation Programs & Services manager)►CBYF will work with Town Recreation, Culture, and Parks manager to assess staffing needs ongoing and will make an
additional financial contribution for a second staff if needed
►Allow for the use of the Town’s logo on promotional materials and to assist with sharing promotional
materials on the Town’s social media►All materials will be created by the CBYF team and submitted for the Town’s review prior to being shared
publicly
►All other costs and work for social space promotion, planning, evaluation, and more for will be funded
and completed by the CBYF Team
►CBYF will complete the evaluation of the Social Space and report back to Council
Page 66 of 205
Page 1 of 11
TILLSONBURG YOUTH SOCIAL SPACE
A Youth-Led Pilot Project
Topic and Purpose
Communities Building Youth Futures (CBYF) Oxford County is a youth-led community driven initiative with a
mission of improving high school graduation rates and youth outcomes in Oxford County (see Appendix 1 for
CBYF Plan-on-a-Page). Through a process of community engagement to determine needs, neutral youth social
space in a rural community has been identified as a key activity to increase sense of belonging in the community,
improve protective factors, and decrease risk of falling off track to graduate. The purpose of this document is to
provide an overview of the vision and logistics of the pilot youth social space in Tillsonburg and request support
from the Town of Tillsonburg Council with creating a partnership for this space.
Recommendations/Request
We would like to request that the Town of Tillsonburg agree to a partnership with CBYF for the creation
of a six-month pilot youth social space in our community. Further details about what the pilot social space will
look like are included in the background section below.
Key Considerations
In consultation with Recreation, Culture and Parks Staff, we envision that creating a partnership with
CBYF to launch and implement the pilot youth social space would entail providing expertise in the design of the
social space and hiring staff time from the Recreation, Culture and Parks department to plan and run
programming. CBYF would make a financial contribution to cover the wage amount required to plan and deliver
programming. The estimated cost for the wages of one Recreation Facilitator to assist in running the pilot social
space was identified as approximately $26 per hour, for 4.5 hours per week, for a 24-week (six-month) pilot,
totalling $2808. We are able to pay for a second Town staff person, should demand for the social space require
it. This would benefit the social space by having the experience and expertise of Town staff trained and practicing
in the area of recreation and leisure to guide the planning of the programming at the social space.
Additionally, we are asking that the Town of Tillsonburg allow for the use of the Town’s logo on
promotional materials, and to assist with sharing promotional materials on the Town’s social media pages. All
marketing would be submitted for the Town’s review prior to being shared publically. This would benefit the social
space as it will increase the number of people to whom the space is promoted, as well as increase the legitimacy
of the social space in the eyes of community members because of the strong trust they have with seeing the
Town being a partner on initiatives such as this. We suspect these benefits of increased awareness and trust
will make it more likely for individuals to attend the space.
All other costs associated with the social space (i.e., location rental, equipment purchasing, food
purchasing, transportation costs, etc.) would be funded by CBYF, incurring no additional costs for the Town of
Tillsonburg. All promotion, logistics planning, evaluation, and any other work associated with the social space
outside of the recreation aspects will be completed by the CBYF team of youth volunteers, Backbone Staff, and
Leadership Table representatives. CBYF will complete the evaluation of the Social Space and report back to
Council regarding this
Rationale
CBYF completed community engagement from February to June 2022 through surveys, focus, groups,
and community conversations to identify the strengths, needs, and gaps for how our community serves the youth
who live here to guide the creation of our Plan-on-a-Page (Appendix 1) and plan how to reach our goal of
improving high school graduation and youth outcomes locally. In doing this, we heard that youth want spaces
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where they can connect with others in their community to feel like they belong. Spaces that are neutral and
where they can feel safe, show up as their authentic selves without fear of judgement, and have fun. It was noted
that these spaces are often missing in rural communities (a gap area).
Social spaces have been noted in the literature as a form of prevention for a number of negative outcomes
and increase in protective factors. The benefits of social spaces for youth include increased social connection,
increase in natural supports, positive mental wellness, social development, protection against mental health
difficulties, increased likelihood of reaching out for support, increased sense of safety, and reduced risk of
behavioural issues. All the aforementioned benefits lead to reduced risk of individuals falling off track to graduate.
CBYF decided that a youth-led rural social space would meet the following priority areas that were identified:
mental health and addictions, youth inclusion, rural challenges, and access to information to work towards
helping people stay on track to graduate.
Tillsonburg was selected by the CBYF Youth Council and Leadership Table as the community in which
to host this social space for a wide variety of reason. First, there are a wide variety of strengths in Tillsonburg
that we recognized we could harness to support with making this pilot successful, such as local business
passionate about supporting local youth, Town recreation staff, the Tillsonburg branch of the Oxford County
Library, and much more. Additionally, we knew from data provided to us from Thames Valley District School
Board, one of our partner organizations, that Glendale High School’s graduation rates are ranked amongst the
lowest of Oxford County public high schools (all of which are below the provincial average of graduation rates).
Furthermore, we see the benefit of Glendale H.S. being in the community and youth being able to access this
social space after school, reducing the challenges associated with transportation barriers for youth living outside
of Tillsonburg’s downtown. Beyond this, we also recognize that youth who live outside of Tillsonburg come into
Town for school and a variety of other services, and therefore this space can also support and impact youth from
neighbouring communities. Given all of these circumstances, the CBYF team selected Tillsonburg as the location
for this pilot project.
There are many examples in our community such as Fusion Youth Centre in Ingersoll and other
communities such as the CBYF initiative in Digby, Nova Scotia that we can learn from and implement some of
their concepts/processes, as well as pulling from different literature on best practices. By piloting for six months,
we also can learn from the experience and document potential improvements for future versions of the social
space.
Background
All planning and decisions made about the social space to date have been guided by data from the
community engagement completed in 2022, as well as a survey completed of Glendale students in January
2023. The full results of the survey are attached in Appendix 2; however, we would like to highlight that of the
184 respondents to the anonymous survey, 109 (60.22%) said they would be interested attending, 60 (33.15%)
were unsure if they would be interested, and 12 (6.63%) were not interested. Of those who said they were not
interested, seven identified it was because of being busy or not having time to attend, one said transportation
issues would cause them to not be able attend, and three said they simply were not interested. This demonstrates
there is a clear demand for a space like this to exist.
The social space would run one day per week for approximately two hours during the immediate after
school hours (i.e., approximately 3:00PM to 5:00PM). About half of the time would be allocated to structured
programming, and the other half would free, social time. The social space will be for youth between the ages of
15 and 19 (i.e., high-school aged). We are currently working to select the final location for the space, and have
official offers from three locations that we will be choosing from.
Barriers to attending, such as providing transportation, having food available to eat at the space as well
as take home, quiet areas set up, and more, will be accounted for and addressed as much as possible. Further
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barriers will be address on an individual basis, to do our best to ensure any youth who wishes to attend is able
to.
Youth who attend will be able to provide ongoing feedback on a variety of aspects of the social space
and the programming. Throughout the pilot and afterwards, the CBYF team will complete a developmental and
program evaluations and this information can be shared back with Town Council to understand the impact of the
pilot project.
CBYF Oxford County is a youth-led collective impact initiative with a mission of improving high school
graduation rates and youth outcomes in Oxford County. We are part of a national network of 20 medium-to-small
sized communities trying to achieve the same goal. We aim to reach youth who may face greater barriers to
education, including but not limited to Indigenous youth, visible minority and racialized youth, youth living with
disabilities, youth living in a low-income household, and 2SLGBTQIA+ youth.
The CBYF Oxford County team is made up of 20 local youth from six of the eight municipalities in Oxford
County, and representatives from 15 local youth serving organizations. See below for our member organizations:
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Appendix 1: CBYF Oxford County Plan-on-a-Page
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Appendix 2: Glendale H.S. Social Space Survey Results
Survey Information
Two CBYF backbone team staff attended Glendale January 10th and January 12th, 2023 during lunch period,
setting up in the same location each day (outside cafeteria). There were 184 students who completed the survey,
162 of which completed it electronically and 22 of which completed a paper copy. No demographic information
was gathered to protect privacy and increase participation, and participants were offered a $5 Tim Hortons gift
card for completing the survey.
Results
Dates/Times Available
Participants were asked to respond to the question: “On a typical week, what dates/times would you be able to
attend a space like this?” There was a clear preference for the immediate after school hours on all dates other
than Fridays. Between dates, there was no clearly preferred days, leaving room for flexibility within this. See
below for full results.
Time (PM) Mon Tues Wed Thurs Fri TOTAL
4:00- 5:00 57 41 52 41 44 235
5:00- 6:00 55 42 51 34 38 220
6:00- 7:00 24 33 33 27 37 154
7:00- 8:00 23 27 32 21 41 144
8:00- 9:00 20 26 25 21 42 134
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Length of Time
Participants were asked to respond to the question: “How long would you want the space to be open?” There
was a preference for shorter times (i.e., one to three hours) versus the longer times (i.e., four or more hours).
The most popular answer selected was two hours. See below for full results.
Answer Choices Responses
1 hour 31.25% 50
2 hours 33.13% 53
3 hours 23.13% 37
4 hours 7.50% 12
More than 4 hours 5.00% 8
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Programming/Free Time Split
Participants were asked to respond to the question: “What level of structured programming (e.g. planned
activities) and free time would you want in a space like this?” There was a clear preference for more free time
or equal amounts of free time and structured programming. Within these, there was greater interest in some
structured programming versus no structured programming. See below for full results.
Answer Choices Responses
Entirely free time 30.94% 56
More free time, less structured programming 26.52% 48
Equal amounts of both 35.91% 65
More structured programming, less free time 4.7% 9
Entirely structured programming 1.66% 3
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Page 8 of 11
Features
Participants were asked to respond to the prompt: “Of the following features, rank the following things from
what would be most important to least important to you when deciding whether or not to attend a space like
this.” Top choices were free wi-fi, free food, access to technology, and no cost to attend while least important
were type of programming, having free time, and having input into the programming. See below for full results.
Answer Choices 1 2 3 4 5 6 7 8 9 Average
Score
Free wi-fi 56 45 30 13 9 9 6 4 9 7.01
Free food 44 47 33 20 11 5 9 4 8 6.86
Access to technology (i.e. computers,
tablets, video games)
17 28 43 33 16 1 2 2 2 6.75
No cost to attend 40 26 27 32 25 15 2 9 4 6.46
Giveaways 2 14 16 25 47 33 16 14 12 4.73
Transportation 7 3 16 16 25 48 26 22 3 4.44
Type of programming 4 6 5 12 17 17 61 37 18 3.50
Having free time to do what I want 5 7 7 17 21 17 10 24 73 3.18
Having input into programming 2 5 5 13 11 16 35 57 32 3.07
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Promotion
Participants were asked to respond to the question: “What is the best way for us to get information about this
space to you when it is launched? (select all that apply)” Top responses were Instagram, TikTok, and various
in-school promotion, while Facebook and posters in the community were the least selected.
Answer Choices Responses
Instagram 58.15% 107
TikTok 50.00% 92
Facebook 8.15% 15
Other social media 16.85% 31
School announcement 31.52% 58
Posters at school 25.54% 47
Posters in the community 13.04% 24
Booth/presentation at school 21.20% 39
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Page 10 of 11
Interest
Respondents were asked to respond to the question: “Would you be interested in going to a social space with
recreational programming targeted at your age group in Tillsonburg (i.e. high-school aged people)?” The large
majority of respondents were either interested or unsure if they’d be interested, while a small percentage were
not interested. See below for full results.
Answer Choices Responses
Yes 60.22% 109
No 6.63% 12
Unsure 33.15% 60
Of those who responded that they were not interested, they were asked to answer the question “If you
answered ‘No’, why wouldn’t you be interested in attending a space like this?” Below is what respondents
stated as their reason why, themed into categories:
• Busy/no time (7)
• Not interested (3)
• Transportation (1)
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Comments
Respondents were asked to share any other thoughts they had on how we can make the CBYF social space
great. Below are the responses themed into categories:
• Good idea/general excitement (18)
o Bonding/community connection (4)
• Safe space/inclusion of all (5)
• Have programming available/fun activities planned (4)
o Sports/competitions (1)
o Baking and cooking to build connections with people (1)
• Bonding and building connection to community (2)
• Friendly staff (2)
• Importance of free wi-fi (1)
• Have comfortable space to sit/relax (1)
• Maximize promotion (1)
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February 07 2023
Mayor Deb Gilvesy
All Town Council Members
Town Hall Staff
c/ o 200 Broadway Street,
Tillsonburg, N4G-SA8
RE: ATTENTION TO SMART CITIES COMPETITION IN CANADA
Dear Mayor, Town Councillors and Town Staff;
Upon reading about the Infrastructure Competition in Canada with regards to the
"Smart Cities", I am astonished, saddened, and disappointed with the Town of
Tillsonburg taking part in this endeavour. Shame on you all.
https://www.infrastructure.gc.ca/sc-vi/map-applications.php The last election
placed all of you in a position where you will decide the fate of our Town which
will INCLUDE your own children, grandchildren, and families, not just the homes
of those who call Tillsonburg "home".
Possibly, you are not aware of the ramifications that a Smart City implementation
will cause in our country, or the bigger agenda at play. My hope is that you will all
look deeper into this before you sign our precious town onto an agenda that you
will eventually regret doing. There will be a point of no return if we are not
careful.
The World Economic Forum and the United Nations have an agenda. This agenda
will affect YOUR families as well as mine. I urge you to take a closer look at what
our Federal Government is attempting to implement in Canada. (Political Parties
aside)
We, the citizens of the Town of Tillson burg, DID NOT VOTE or give you any
consent to you declaring our town to become a SMART CITY. You decided this in a
dictatorial fashion and omitted the input from your community. Shame on you aft
That is NOT what you were elected to do. This is NOT what true community is.
On the first glance, a Smart City sounds wonderful. More resources within more
areas makes easier access to services etc. But, it also opens the doors to
Government restrictions and less freedom of movement. More dictation from
Government on how to live free. To move freely in our country. Less choices.
We see in Europe, that Smart Cities (dubbed "15-Minute Citiesn) are now
restricting citizens of traveling outside of their "zones" either for personal reasons
or economic reasons. This is what happens when doors are opened to leaders
who want to control the populations vs creating healthy communities.
I urge you to look into this initiative on a deeper level.
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I would like to ask you some questions.
1. Are you aligning the Town of Tillsonburg with the "15-Minute Cities" agenda?
15-Minute City (15minutecity.com)
2. What authority do you have as Mayor and Town Councillors to implement policies of this magnitude
without the informed consent of the public?
3. Is this initiative sponsored, funded, or initiated by a foreign entity? Is this initiative sponsored, funded,
or initiated by an unelected official in Canada?
4 . Was there a vote during a Town Council m eeting t.o si gn o n to this initiative? Jf so, when was the vote
and what was the outcome? Who voted yes and who voted no?
5. What is the current status of the Town of Tillsonburg becoming a Smart City or a 15-Minute city?
6. What involvement, funding or persuasion does the County of Oxford have in this initiative?
7. Which Councillor or what is the name of the person who brought this initiative to the table to be
considered for the Town of Tillsonburg to partake in the Federal Competition for Smart Cities? Please
provide me with their proposal in full.
8. Who at the County level is aiding or guiding the Town of Tillsonburg municipal government in this
endeavour?
9. Did you or will you hold a Town Hall f.or the citizens of Tillsonburg to become aware of your initiative
to enroll our town in the Smart Cities competition in Canada?
10. Are you willing to hold a Town Hall or to hold a town-wide vote on this initiative? Will you honour
the vote and will of the citizens of Tillsonburg and cancel this initiative if the will of the people demand
it?
11. Who, at the municipal government level in Tillsonburg hold memberships or are af filiates at the
World Economic Forum? How long have they been members/affiliates? (This includes but not limited to
Mayor, Councillors, all Staff)
I look forward to receiving your answers in this matter at your earliest convenience.
Sinc e rely,
:T~.7~
Tina Foster
Concerned Tillsonburg Citize n
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D. Gilvesy
Mayor, Town of Tillsonburg
Re: safe alternative routes to access the downtown corridor once the Kinsmen Bridge is
closed for repairs or replacement | managing citizens’ expectations and providing
safe alternate routes for pedestrians.
Dear Mayor Gilvesy,
My name is Jeff Huber, I would like to convey my concerns regarding the inevitable
replacement of the Kinsmen high level pedestrian bridge and the impact this will have
on the extended community during the construction phase of the project.
Likely near future replacement
With multiple engineering reports submitted and the opportunity for the citizens to ask
questions and express their interest this past Fall, would it be safe to assume the Town
is moving forward with the project as soon as 2023 ?
When the project begins, those who access the downtown corridor regularly, every day,
multiple times per week, will lose this vital transportation, pedestrian, cycling system /
corridor. This will have a negative impact on a lot of people who would otherwise be
accessing the downtown corridor to work, conduct business, visit the hospital, visits to
family doctors (my mom does this in her scooter) and make purchases at local retailers.
Prior to the bridge being shut down we should be considering the impact of large
infrastructure projects on the citizens, and how we can ensure the Town is doing all it
can to improve safe alternate routes while managing expectations.
(2) Alternate routing options
Those who would typically access the Kinsmen bridge would be left with (2) options:
Concession St. West
Walk to Concession St West and walk down the hill and up the other side. For some of
us, myself included, this alternate route would take me far out of my way. As a
pedestrian and a person with a serious lower back injury, any routing that adds another
30 minutes of strenuous walking is not ideal.
Baldwin St.
Walk across Hickory Hills, East along Wilson Ave. to Baldwin St. Turn left and walk
down the hill and up the other side to the downtown corridor. There is however a safety
issue when considering this alternate routing – there is only one side walk and it is on
the East side of Baldwin St.
No crosswalk | No traffic lights
Accessing the existing Baldwin St. sidewalk via Wilson Ave. or Holland Gate means the
pedestrian has to walk across a busy transportation corridor, Baldwin St. Add to that a
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slight right rise in the road means whoever is crossing the street must be ultra aware of
oncoming traffic cresting the rise at speed.
For people with limited mobility, Hickory Hills afterall is a seniors community, this could
be a dealbreaker and dangerous especially in wet or cold weather. There is no
crosswalk. There are no traffic lights. There are no hash marks on the road to indicate a
pedestrian zone.
An issue of accessibility
There is only one sidewalk and to get to it, many of us will have to walk across a busy
arterial road. Once we get to the other side of the ravine many of us will have to cross
back over Baldwin St. before Broadway. Adding risk to potential personal injury. The
risk factor is even more pronounced with ice and snow.
Recommendation
Install sidewalk along North side of Baldwin St. | Sidewalk Connectivity
Program | Accessible Pedestrian Corridors
There are several ways to approach this community problem, not the least of which is
installing a much needed sidewalk along the North side of Baldwin St. from Wilson Ave.
to just West of Rolph St.
There should already be a sidewalk on the North side of Baldwin. As it is now the
existing infrastructure is under utilized and not safe as a pedestrian route. Offer a safe
and well thought out alternative to cars and trucks and people will use it.
* We have met several times including most recently during your canvassing for the role
of Mayor this past Fall in Hickory Hills. I, like so many others, use the Kinsmen Bridge
on a daily basis. I tried to convey the importance of having a pedestrian corridor and the
impact of communicating to the broader public what to expect. Managing expectations
and forward thinking is key to a comprehensive approach that includes everyone in a
timely manner.
Thank you Mayor, looking forward to your response. If you have any questions please
do not hesitate to ask.
Sources
Town of Tillsonburg January 1, 2021 Business Plan | Sidewalk Connectivity
Program PDF
Public Information Materials September 30 2022 | Planmac Engineering Inc. PDF
Public Consultation 30 September 2022 | Planmac Engineering Inc.
https://www.tillsonburg.ca/news/public-consultation-replacement-of-kinsmen-bridge/
Page 81 of 205
Google Maps - Map of downtown Tillsonburg, Kinsmen bridge and transportati on
corridor.
Jeffrey Huber - Hickory Hills
Page 82 of 205
www.oxfordcounty.ca
Public Works
21 Reeve Street, PO Box 1614
Woodstock, ON N4S 7Y3
519.539.9800, ext. 3001 1.800.755.0394
Public Works
MEMORANDUM
TO: All Oxford County Area Municipal Council’s
FROM: David Simpson, Director of Public Works
DATE: February 9, 2023
RE: Oxford County 2024 Transportation Master Plan
Municipal Class Environmental Assessment Study – Phase 1 & 2
Notice of Public Consultation Centre #2 (Virtual), Oxford County
Oxford County has commenced the 2024 Transportation Master Plan Class Environmental
Assessment (EA) Study to provide the County with a strategic long-term multi-modal
transportation system planning document to 2046. The Study Area encompasses the entire
geographic boundary of Oxford County. Public and review agency consultation is a key
element of the Master Plan process.
Public Consultation Centre (PCC) #2 will be in virtual meeting format, and will include a
presentation by the County’s project Consultant (Parsons Inc.) followed by a Question and
Answer period. The presentation agenda will include a brief overview of the Class EA
Master Plan process, what we heard from residents at PCC #1, existing and future
transportation trends in the County, road recommendations to be included in the final report,
and next steps in the Master Plan Process. A short survey and interactive map to leave
comments on the recommendations will be available through the Speak-Up! Oxford (SUO)
project web page and remain active 3 weeks after the virtual PCC date. As detailed in the
attached notice, the PCC #2 date and registration details are as follows:
Date: Tuesday, March 21, 2022
Time: 6:00 p.m. - 7:30 p.m.
Register: https://speakup.oxfordcounty.ca/2024tmp
In addition to the virtual PCC #2, in-Person opportunities for public engagement will also be
available on Thursday March 23rd in Ingersoll at Town Council Chambers, Tuesday March
28th in Woodstock at County Council Chambers, and Thursday March 30th in Tillsonburg at
Town Council Chambers.
Notice of Virtual PCC #2 and the in-person engagement opportunities will be advertised in
local newspapers and social media in advance of these events.
Original signed by:
David Simpson, P.Eng., PMP
Director of Public Works
Encl. Notice of Public Consultation Centre #2
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Notice of Public Consultation Centre #2
Oxford County 2024 Transportation Master Plan Update
Oxford County has initiated the development of a Transportation Master Plan (TMP) to provide the County with long -
term strategic planning for the transportation system through to 2046.
PUBLIC NOTICE
What is the Transportation Master Plan?
The Transportation Master Plan (TMP) will outline the
County’s vision and goals for its transportation system
until 2046. The Plan will consider:
Population and employment growth in the County;
Accommodation of future transportation conditions,
as well as sustainable and multi-modal
transportation solutions (e.g., promoting active
transportation); and,
Specific needs of the County, including people and
goods movement, along with agricultural mobility.
Parsons Inc. has been retained by Oxford County to
complete the Transportation Master Plan Update. Key
objectives of the update include:
Assess existing and future transportation network
conditions and performance, with consideration to
travel demand and patterns;
Identify needs of the transportation system and
develop policies to address them; and
Develop a safe, effective and financially viable
integrated transportation system implementation
plan that maximizes the use of existing infrastructure
and promotes regional connectivity.
The Transportation Master Plan Update is being
conducted in accordance with the Master Plan
requirements of Phases 1 and 2 of the Municipal Class
Environmental Assessment (2000, as amended to 2007,
2011, & 2015), approved under the Ontario
Environmental Assessment Act.
We want to hear from you
The Project Team is hosting the study’s second virtual
Public Consultation Centre (PCC) this spring. The
purpose of PCC #2 is to:
Present a summary of what we heard at PCC #1;
Present observed travel trends and the completed
network analysis;
Present future network recommendations and a
proposed implementation plan;
Summarize supporting policies and strategies;
Provide an opportunity for the public to view and
comment on all the presented material.
Public Consultation Centre #2 will be held online:
Tuesday, March 21, 2023 | 6:00 - 7:30 p.m.
To register and for log-in details, please visit
www.oxfordcounty.ca/2024tmp. This site can also be
used to provide feedback through an online survey,
map tool, or online comment form.
The comment period for PCC #2 is from March 22
to April 11, 2023. However, comments are
welcome for the duration of the study. Please see
contacts listed below to provide comments.
In addition to the virtual PCC #2, the Project Team is
hosting three in-person events to further make known
this Transportation Master Plan Update Study and to
engage directly with members of the community.
Ingersoll - Town Council Chambers
Thursday, March 23, 2023 from 6:00 to 7:00 p.m.
Woodstock - Oxford County Council Chamber
Tuesday, March 28, 2023 from 6:00 to 7:00 p.m.
Tillsonburg - Town Council Chambers
Thursday, March 30, 2023 from 6:00 to 7:00 p.m.
These events will be promoted through social media,
Speak Up, Oxford! at www.oxfordcounty.ca/speakup,
and other advertisements.
Contacts for information
Ryan Vink, P.Eng.
Oxford County Project Manager
rvink@oxfordcounty.ca | 1-800-755-0394, ext. 3023
John Grieve, MCIP, RPP
Parsons Project Manager
john.grieve@parsons.com | 905-330-9569
www.oxfordcounty.ca/2024tmp
Information will be collected in accordance with the Municipal
Freedom of Information and Protection of Privacy Act. With the
exception of personal information, all comments will become part
of the public record.
Posted February 9, 2023
oxfordcounty.ca
PUBLIC NOTICE
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Page 1 of 5
Subject: Community Strategic Plan Update - 2022 Year End and 2023 Goal Setting
Report Number: CAO 23-02
Department: Office of the CAO
Submitted by: Kyle Pratt, Chief Administrative Officer
Meeting Type: Council Meeting
Meeting Date: Monday, February 27, 2023
RECOMMENDATION
THAT Council receives report CAO 23-02 Community Strategic Plan Update - 2022 Year End and 2023 Goal Setting
report, as information;
AND THAT Council meets on April 6, 2023 from 9:00 a.m. to 4:00 p.m. to review 2023 and Council Term goals and
priority setting at the Marwood Lounge.
BACKGROUND
At the September 13, 2021, Council meeting the following resolution was passed in part:
“AND THAT Council direct staff to bring a staff report outlining proposed Community Strategic Plan Goals for the
upcoming year and defining (lead, project team, anticipated completion, resources required and any dependencies
or pre-requests) and baseline measurements.”
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CAO 23-02
Page 2 of 5
Subsequently, at the November 23, 2021 Council meeting the following resolution was passed:
“THAT report CAO 21-14 Community Strategic Plan goals for the upcoming year be received by Council as
information;
AND THAT Council direct staff to include the identified goals in the Draft 2022 Business Plan for further
consideration and approval during the 2022 budget deliberations.”
DISCUSSION
This report is providing a status update on the goals and performance indicators in the Community Strategic Plan as of
year-end 2022.
The following chart outlines the overall status of the projects outlined in the Community Strategic Plan:
20%
58%
22%
Status of Project Completion
Not Started In Progress Completed
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CAO 23-02
Page 3 of 5
In 2021, following the implementation of the new Community Strategic Plan there was the addition of linkages in staff
reports to the Community Strategic Plan. In 2022, the following number of linkages were made to the following goals:
Corporate Goal 2022
Lifestyle & Amenities 29
Customer Service, Communication & Engagement 101
Business Attraction, Retention & Expansion 16
Community Growth 14
Connectivity & Transportation 16
The attachments provide a detailed summary of the goal status and performance indicators.
2023 GOALS AND PRIORITIES
At the start of this Council term, the Chief Administrative Officer reached out to e ach member of Council for an
introductory meeting. Part of that discussion focused on what each member heard on the campaign trail and what they
would like to accomplish during this term of Council. The CAO was able to meet with 5 of the 7 members of Counc il.
Some common themes included:
1. Attainable and Affordable Housing
2. Healthcare (Physician Recruitment, Medical Centre)
3. Sustainable growth
4. Being an employer of choice
5. Improved Communications (Council highlights, what committees are working on)
6. Consolidated Town Hall
7. Homelessness
8. Fire Hall
9. Traffic Study
10. Multi-year budgeting and capital plans
11. Asset management
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CAO 23-02
Page 4 of 5
12. Boundary adjustment
13. Industrial park/land
14. Tillsonburg Community Centre Renovations
Based on these ideas, the Mayors’ inaugural speech, strategic plan items, and business plan items, staff is
recommending that Council and the Senior Leadership Team have a meeting to discuss 2023 and Council Term goals
and priorities for Council as a whole.
Town Staff circulated a poll to establish what date and time would work best for the Senior Leadership Team and Council
members to meet to discuss 2023 and Council Term goals and priorities. The date and time with the most votes was April
6, 2023 from 9:00 a.m. to 4:00 p.m.
CONSULTATION
The following staff members assisted with updating the information for this report as they are assigned as lead
accountability or assigned staff for projects and performance indicators: Senior Leadership Team, Management Team,
Deputy Clerk, Communications Officer, RCP- Administrative Assistant, Transit Coordinator, Business Improvement Area
Association, Tillsonburg District Memorial Hospital.
FINANCIAL IMPACT/FUNDING SOURCE
None
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic Plan?
☒ Lifestyle and amenities
☒ Customer service, communication and engagement
☒ Business attraction, retention and expansion
☒ Community growth
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CAO 23-02
Page 5 of 5
☒ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please
indicate section number and/or any priority projects identified in the plan.
This report relates to all areas of the Community Strategic Plan as it provides a status update on all of the goals and
projects outlined in the plan itself.
ATTACHMENTS
Appendix A- 2022 Community Strategic Plan Goals
Appendix B- Performance Indicators
Appendix C- Municipal Partnerships
Page 89 of 205
2022 Community Strategic Plan Goals
Lifestyle & Amenities
Name Timeframe Anticipated Completion Status Notes Lead Accountability Project Team Project Cost 2022 Budget
Allocation
2023
Budget
Allocation
Additional Resources Dependencies
Physician Recruitment
Program Ongoing Ongoing In Progress In 2022, there were 3
doctors recruited CAO
Community Health Care
Advisory Committee,
Executive Assistant,
Economic Development
Commissioner
$70,000/year $70,000 $70,000 Oxford County Physician
Recruitment Committee
Affordable housing
collaboration with Oxford
County
Immediate-Term Ongoing In Progress
Oxford County Master
Plan has been established
which includes 31 Earle
St as suitable property
for development of A&A
Housing. Habitat for
Humanity is building a
house in Town. United
Way is securing
transitional housing.
CAO
Affordable and Attainable
Housing Committee,
Oxford County, CBO,
Executive Assistant,
Economic Development
Commissioner
$60,000 $60,000 TBD County Planning
Property standards review
and enforcement plan Short-Term 2022-Q4
2023-Q1 In Progress
Public consultation
underway –expected
completion 2023-Q1
Chief Building Official CBO / By-Law Officers 0 0
FTE staff
allocation.
TBD
N/A
Feasibility study for
increased/ enhanced
cultural amenities
Medium-Term Ongoing In Progress Not approved in 2022
budget
Culture & Heritage
Manager/Curator
Culture & Heritage
Manager/Curator $12,000 0 N/A Director of RCP
Community Centre
Rehabilitation Immediate-Term 2023-Q2
2024 Q4 In-Progress Tender to be awarded
March 27, 2023
Director of Recreation,
Culture, and Parks
Managers of Parks &
Facilities and Manager of
Recreation
$5,000,000 $4,999,500 $4,400,000
Partnership for a new
splash pad Immediate-Term Completed Completed Opened August 2022 Director of Recreation,
Culture, and Parks
Manager Parks &
Facilities $400,000 $900,000 N/A RCP Admin, Chief
Operator
Create additional
community events Short-Term Ongoing In-Progress
Annandale 50th
Anniversary
Family Day
Airport Visitor Packages
Development
Commissioner
Development
Commissioner, RCP
Admin Assistant, new Ec.
Dev position
TBD 0 TBD Require additional
contract or PT staff
Construct new
playgrounds Ongoing Annual- Q2 In Progress Ongoing annually Manager of Parks and
Facilities
Supervisor of Parks &
Cemetery $75,000/year $35,000 $95,000
Enhanced tree planting Immediate-Term Annual- Q4 Completed
Tree Planting day had
over 200 trees planted at
Memorial Park
Manager of Parks and
Facilities
Supervisor of Parks &
Cemetery $20,000/year $20,000 $8,000
Trail system upgrades Short-Term Annual- Q4 In Progress
Oxford County
completing AODA
upgrades to Trans
Canada Trail at Fourth to
North St
Manager of Parks and
Facilities
Supervisor of Parks &
Cemetery $15,000 $0
Paving
Trans
Canada
Trail
$100,000
ICIP grant
Oxford County
Long-term care advocacy Short-Term Ongoing In Progress
Delegations with
provincial Ministers to
advocate for long-term
care in Town; peopleCare
awarded 160 beds in
Tillsonburg; Continue to
support peopleCare in
development of facility.
Mayor CAO, Development
Commissioner TBD 0
Secure a new walk-in
clinic Short-Term Ongoing In Progress
Health Care Advisory
Committee is working in
tandem with Town staff
on implementing this
project; Need Council
direction
TDMH Community Health Care
Advisory Committee $2-3M 0
Staff resources to
support business case
development
Page 90 of 205
Customer Service, Communication and Engagement
Name Timeframe Anticipated Completion Status Notes Lead Accountability Project Team Project Cost 2022 Budget
Allocation
2023
Budget
Allocation
Additional
Resources Dependencies
County-wide service
delivery study
implementation
Ongoing Completed Completed
Worked with Oxford
County and neighbouring
municipalities to
implement
recommendations in the
Oxford County Service
Delivery review
CAO SLT, Executive Assistant,
Oxford County CAOs $291,540 Partner
municipalities
Consolidated Town Hall
initiative Immediate-Term Q1, 2027 In Progress
Brought report and
recommendation to
Council. Need new
Council direction.
CAO SLT, CBO, Executive
Assistant Unknown Consultant
Municipal service review Short-Term 2025 Not Started CAO
SLT, Executive Assistant,
Management Team,
Council
TBD
Website redevelopment
(improved navigation) Immediate-Term Completed Completed Communication Officer
Director of Corporate
Services and Municipal
Management Intern
$60,000 (modernization
funding received)
Mobile application for
reporting and services Immediate-Term Completed Completed Communication Officer Director of Corporate
Services, CSRs
$37,500 (modernization
funding received)
Youth Engagement
Strategy and Youth
Advisory Committee
Immediate-Term In Progress In Progress
Committee has been
established as of Jan.
2023
Deputy Clerk Legislative Services
Coordinator
$1,000 + local
government week costs
Continued roll-out of
enterprise wide workflow
management
Ongoing Ongoing In Progress
Modernization Intake 3
Funding Approval- were
not successful with this
funding application.
Finance is looking at a
workflow for AP through
the County.
Director of Corporate
Services
Deputy Clerk, Records
Coordinator
$51,000 (modernization
funds available)
Consolidated customer
service counter Immediate-Term Q1, 2027 In Progress
Updated space needs
study completed;
RFP2021-008 Town Hall
Space Needs Design and
Information; Dependent
on new Town Hall and
implementation
Director of Corporate
Services All departments TBD
Multi-year budgeting Short-Term Completed Completed
Multi-year budget was
established as part of the
2023 budget deliberation
process
Finance SLT/Managers $28,000 $28,000 $15,000 Asset Managers
Financial and
Environmental
Sustainability Plan
Short-Term 2024 Not Started
New initiative identified in
the Strategic Planning
process, targeted for
2023-2025
Finance SLT Internal staff time N/A $25,000
Consultant
(Revenue Study
expansion)
Employee Engagement
Strategy Immediate-Term 2024 Not Started
Proposed $10,000 in draft
budget, monies removed
before budget approval
Manager of HR SLT $10,000 $10,000
Volunteer Recognition
Program Immediate-Term 2022
2023 Q2 Not Started Manager of HR Corporate Services,
Deputy Clerk $2,500 $2,500
Business Attraction, Retention and Expansion
Name Timeframe Anticipated Completion Status Notes Lead Accountability Project Team Project Cost 2022 Budget
Allocation
Future
Years
Allocation
Additional
Resources Dependencies
Boundary expansion
initiative
Immediate-Term Ongoing In Progress
RFP to retain consultant
to review existing Hemson
Report and current
CAO
Boundary Adjustment
Committee, Development
Commissioner, EA,
TBD Consultant
Page 91 of 205
growth,
RFP/Implementation
Report, Put on hold
pending Bill 23
Director of Ops &
Development
Continued roll-out and
resourcing for Cloud
based permit application
system
Complete 2022-Q4 Completed
CBO to keep in contact
with County Planning for
updates related to Cloud
based planning
application system
(County is lagging behind).
CBO County Planner $28,000
Marketing and build-out
of Van Norman Innovation
Park
Ongoing 2024 Completed 100% sold out as of
November 30, 2022
Development
Commissioner
Economic Development &
Marketing Coordinator,
EDAC
$2.5 M Private sector
development
Continued promotion and
facilitation of COVID-19
business support
programs
Ongoing 2023
2022 Completed
As the economy has
opened up, business
support programs have
been phased out.
Hosted business “Pop-up”
services
Development
Commissioner
Economic Development &
Marketing Coordinator TBD 0 0
Continued support for BIA
and town-wide businesses
during COVID-19 recovery
Ongoing 2022
2023 In Progress
Supported BIA in securing
funds for a My Main
Street Coordinator for
Digital Technology
Adoption
Development
Commissioner Mayor, BIA, Chamber $10,000 $2,000 0
My Main Street Funding,
Provincial/Federal
Funding
Increase diversity in local
manufacturing and other
key sectors
Ongoing Ongoing In Progress
Secured non-auto
investments in Advanced
Manufacturing and Food
Processing
Development
Commissioner
Economic Development &
Marketing Coordinator,
EDAC, Private Sector
$5,000 $26,000 $26,000 Manufacturer’s
engagement
Economic Development
Strategy Update Immediate-Term 2027 In Progress
Action on CIP updates,
housing, high tech
manufacturing, student
education, “Pop-up”
business services
Development
Commissioner EDAC $5,000 $5,000 $5,000 Community and
stakeholder engagement
Corporate-wide rapid
response approach for
new business
opportunities
Immediate-Term TBD Not Started Development
Commissioner EDAC TBD
Build out of new industrial
land purchase Short-Term 2028 In Progress
Conceptual plan
development, pre-
consultation.
2023: Council approved
$250K to retain project
manager
Development
Commissioner
Economic Development &
Marketing Coordinator,
EDAC, Council,
Consultants
$250,000 (planning +
design fees) $50,000
$250,000 (as
approved by
Council Jan
9, 2023)
Community Growth
Name Timeframe Anticipated Completion Status Notes Lead Accountability Project Team Project Cost 2022 Budget
Allocation
Future
Years
Allocation
Additional
Resources Dependencies
Boundary expansion
initiative Immediate-Term Ongoing In Progress
RFP to retain consultant
to review existing Hemson
Report and current
growth,
RFP/Implementation
Report, Put on hold
pending Bill 23
CAO
Boundary Adjustment
Committee, Development
Commissioner, Executive
Assistant, Director of
Operations &
Development
TBD $60,000
Attainable housing plan Immediate-Term Ongoing In Progress
County approved their
Master Housing Strategy
in Dec. 2022, Town will
expand on that study for
local purposes
CAO
Affordable & Attainable
Housing Committee,
Oxford County, CBO,
Executive Assistant,
TBD Consultant
Page 92 of 205
Development
Commissioner
Identify opportunities for
infill development Immediate-Term 2023 In Progress Ongoing Development
Commissioner
CBO, Planner, Revenue
Manager 0 0 TBD
Meetings and
coordination required
between Economic
Development,
Engineering, Building,
Planning, Clerks
Enhanced public
engagement in place
making
Short-Term Ongoing In Progress
To be reviewed as part of
the current review of our
development processes
Director of Corporate
Services Communications Officer TBD TBD TBD
Enhanced development
standards that benefit the
community (incl. tree
planting, affordable
housing, walkability,
livability, connectivity)
Immediate-Term 2022-Q2
2023 - Q1 or Q2 In Progress By-Law required to
enacted authority.
Director of Operations &
Development
Manager of Public Works
and Manager of
Engineering
0 0 0 Design standards
approved in 2022
Downtown Parking
Strategy Medium-Term 2028 Not Started
Parking Study completed
in 2018. Will be started in
the coming years
Development
Commissioner
Manager of Engineering,
Director of Operations &
Development, CBO
$30,000 0 TBD Consultant
Replenish and grow
municipal reserves Ongoing Ongoing In Progress
Policy review including
any new policy
development. Buy-in from
Council necessary, impact
will put pressures on
increasing tax rates.
Finance SLT + Managers TBD N/A
4.3% capital
levy 2023,
3% capital
levy in 2024
and 2025,
and 1%
thereafter
N/A Council approval
Development Charges
Study Immediate-Term Completed Completed Finance Building + Engineering TBD N/A
$30,000
($21K in ’23,
$9K in ’24)
Consultants, all
departments Council approval
Resourcing review to
service growth Medium-Term 2024 In Progress
Development Charges
Background Study and
related Master Plans,
project scope and costs to
be reviewed
Finance Deputy Treasurer and
Manager of Engineering $20,000 N/A
TDB from
updated DC
study in ’23
and ‘24
N/A DC Study
Recreation Master Plan Immediate-Term 2023 Not Started Included in the 2023
capital budget
Manager of Recreation
Programs & Services
Recreation Team and
Communications Officer $25,000 $0
TBD from
updated DC
study in ‘23
Consultants and
department staff DC Study
Connectivity and Access
Name Timeframe Anticipated Completion Status Notes Lead Accountability Project Team Project Cost 2022 Budget
Allocation
2023
Budget
Allocation
Additional
Resources Dependencies
Airport Master Plan and
implementation Immediate-Term Establish implementation
plan in 2023 In Progress New Director to review
and refocus
Director of Operations &
Development
Operations &
Development, Airport
Administrator, Manager
of Public Works
$75,000 N/A
$5,000 for
media
campaign.
N/A Airport Committee
endorsement
Transportation Master
Plan (inc. investigation of
truck route and
Concession St. extension)
Immediate-Term
2023
1. Framework and
Tender can be
completed in Q2
2. Stakeholder
consultation in Q2-
Q3 (i.e.
County/MTO)
3. Tender published in
Q3
4. Council
consideration
Q3/Q4
Not Started
Partly funded through
DCs.
Director of Operations &
Development
Manager of Public Works
and Manager of
Engineering
$80,000
$245,000
$141,500 DC
allocation $103,500 N/A Consultation with MTO
and County.
Page 93 of 205
Electric Vehicle
infrastructure study Immediate-Term 2023 Not Started Changing stations would
be required.
Director of Operations &
Development
Manager of Public Works
and Manager of
Engineering
Inc. in Transportation MP
Options are being
explored and discussed
with Enterprise
$45-50k per
unit per year
or through
lease.
Pending
program
direction…
Provincial grants
may be available
Asset Management Plan Ongoing 2025 In Progress
New FTE in Q2 to tackle
inventory backlog;
FAM study done 2022
Manager of Engineering
Director of Ops & Dev,
Director of Finance,
Deputy Treasurer
~$100,000 for phase 1 $60,000
$50K for
each of 3
years
Asset Managers,
Systems
alignment
Data availability
Master Draining Planning
Study Medium-Term 2024 or 2025 pending
funding and priority. Not Started Due to Bill 23, DC will not
be a funding source. Manager of Engineering Director of Ops & Dev &
Manager of Public Works
$112,400
Unknown at this time;
however internal controls
and assigned tasks to
Town staff will streamline
this future undertaking.
N/A
DC allocation
to be removed
sue to Bill 23.
$200,000 –
250,000 N/A
Operating manuals for
existing SW ponds are
limited.
Data on sewers is very
limited.
Town participation in
regional public transit
initiative
Ongoing
2025
MTO’s next reporting
cycle begins in 2023; IBI
was previously retained
and will continue this last
phase (per contract)
In Progress Transit Coordinator Director of Ops & Dev
$1,457,732 (March 2018
to March 2023),
$743,510 (March 2023 to
March 2025) funding from
the Province
N/A
Pending
Council’s
direction
and future
GAS Tax
allocation.
N/A Provincial Government
funding.
Page 94 of 205
Lifestyle and Amenities Insufficient
data/data not
available
Meet/exceeded
indicator
Did not meet
indicator
Name Assigned Staff Type of
Indicator
Baseline
Measurement
(2020)
2021 2022 Notes
Proportion of Tillsonburg households in core housing need - % CAO Outcome 11.70% N/A N/A Government resources not
updated yet with new info
Net new physicians - # CAO Outcome 34.4 33.4 35.4
By-law infractions addressed - # Chief Building Official Process/Output 821 691 642
Average proportion of household income spent on housing - % Development Commissioner Outcome 50.00% N/A N/A Government resources not
updated yet with new info
Proportion of downtown ground floor store fronts as dining and retail - % Development Commissioner (BIA) Outcome 75% 78 80.6
Number of people attending public education events per year Fire Chief Process/Output 1000 0 750 COVID impact
Number of vulnerable care occupancies Fire Chief Process/Output 12 12 12
Hours of fire public education events offered to community per year Fire Chief Process/Output 116 0 7 COVID impact
Number of vulnerable care occupancies inspected to date Fire Chief Process/Output 12 12 12
Number of vulnerable care occupancy fire drills completed to date Fire Chief Process/Output 12 12 11 Capacity issue, hospital
will be done early in 2023
Number of Vulnerable Care Occupancies Pre-planned per year Fire Chief Process/Output 0 0 0
Number of school fire drills competed per year Fire Chief Process/Output 60 13 60 number revised new staff
Number of social media followers Fire Chief Process/Output 4,216 5,000 244 Split account, so
association and dept. have
accounts
Number of social media posts per year Fire Chief Process/Output 118 178 160 Number revised new staff
Number of social media likes per year Fire Chief Process/Output 41,000 554,860 30,483 Split account, so
association and dept. have
accounts
Number of Public Education Messages on the Digital Sign Fire Chief Process/Output 36 35 31 # reduced due to staff
absence Number of false alarms Fire Chief Process/Output 30 135 104
Town Fire Service Customer Satisfaction Survey % Fire Chief Process/Output TBD TBD TBD
Trees planted per year - # Manager of Parks & Facilities Outcome 40 35 200
Total KM of trail network - # Manager of Parks & Facilities Outcome 16.15 16.15 16.4
Total KMs within trails network (paved) - # Manager of Parks & Facilities Outcome 2.52 4.5 4.5
Total KMs within cycling network - # Manager of Parks & Facilities Outcome 20 23.2 23.2
KM of trail network per 1000 population - # Manager of Parks & Facilities Outcome 0.9408 0.9 1.0
Acres of parkland maintained - # Manager of Parks & Facilities Outcome 146 146 146.2
Acres of parkland per 1000 population - # Manager of Parks & Facilities Outcome 8.5052 8.5 7.8
Average household distance to a municipal park (in KM) - # Manager of Parks & Facilities Outcome 1.5 2.0 2
Average age of play structures - # Manager of Parks & Facilities Outcome 10 10 11
AODA compliant parks - % Manager of Parks & Facilities Outcome 80 45 50
Facilities condition rating Manager of Parks & Facilities Outcome 60% 60% 60%
AODA compliant facilities - % Manager of Parks & Facilities Outcome 85% 85% 85%
Facility condition assessments completed (rolling 5 year average) - # Manager of Parks & Facilities Process/Output 65% 65% 100%
Community events (both Town and non-Town organized) - # RCP - Administrative Assistant Outcome 8 3 8
Community partnerships - # RCP - Administrative Assistant Outcome 5 3 2
Recreation program registrants - # Recreation Programs & Services Manager Outcome 6429 1351 1561 COVID shut down in early
2022 impacts Waterpark utilization - % Recreation Programs & Services Manager Outcome 5000 10023 16,566
Facility rentals - # Recreation Programs & Services Manager Outcome 577 18 292
Facilities prime time utilization rate - % Recreation Programs & Services Manager Outcome 85% 22% 34%
Facilities off peak utilization rate - % Recreation Programs & Services Manager Outcome 55% 8% 12%
Page 95 of 205
Customer Service, Communication & Engagement
Name Assigned Staff Type of Indicator Baseline
Measurement
(2020)
2021 2022 Notes
Inter-municipal service delivery partnerships - # CAO Process/Output 46 47 52
Effectiveness of inter-municipal partnerships CAO Process/Output 2.78 3.7 3.5
Average monthly visits (sessions) to municipal website Communications Officer Outcome 20,584 23,636 22,248
Number of public engagement campaigns Communications Officer Outcome 3 10 16
Followers on Town social media channels - # Communications Officer Process/Output 4735 8227 9478
Social media engagement rate - % Communications Officer Process/Output 8% 7.9% 5.9%
Subscribers to Council highlights and newsletters - # Communications Officer Process/Output 400 567 586
Customer satisfaction rate - % Director of Corporate Services Outcome TBD N/A N/A Will conduct survey in
2023 Services accessed through digital channels - # Director of Corporate Services Process/Output 9 10 10 VCH registrations, On-line
tax certificates, On-line tax
payments, E-send,
Recreation programs
registration, Building permit
applications, Report a
problem, Encroachment
permits, Dog licensing
Non-digital Town communications channels - # Director of Corporate Services Process/Output 4 5 5 weekly news ad, yearly tax
insert, utility inserts,
recreation guide, Discover
Tillsonburg
After hours service standards (% of services that have after hours
standards)
Director of Corporate Services Process/Output TBD TBD N/A New Director of Corporate
Services reviewing
Complaints reported - avg # per month Director of Corporate Services Process/Output 118 145 119
Complaints resolved - avg # per month Director of Corporate Services Process/Output 24.8 116 113 Better tracking mechanism
in place Call volumes - avg # per month Director of Corporate Services Process/Output 2960 2960 2629 Started tracking data in
August 2022
Services available through centralized customer service counter - # Director of Corporate Services Outcome 18 18 18 Building, Planning, By -
Law, taxes,
water/sewer/hydro, Town
AR, business/marriage
licences, tax certificates,
parking tickets
Average time for service resolution - # of days Director of Corporate Services and Director
of Operations and Development
Outcome 24.8 6.77 16.48
Annual local tax increase - % Director of Finance Outcome -0.95% -1.3% 1.99%
Tax increase, rolling 4 year average - % Director of Finance Outcome 1.41% 1.32% 1.27%
Value for money - see budget surveys Director of Finance Outcome 90.38% 90.38% 86.13% 2022 – Includes Fair to
Excellent; 337 responses,
represents a 95%
confidence level, with 5.5%
margin of error.
Employee engagement rate - % Manager of Human Resources Outcome 77% N/A N/A
Online program registration (recreation) - # Recreation Programs & Services Manager Process/Output 6500 595 1761
Number of site plans reviewed by Fire Department Fire Chief Process/Output 0 5 12
Number of fire safety plans reviewed / approved per year Fire Chief Process/Output 0 5 17
Number of fire investigators trained to NFPA 1033 Fire Chief Process/Output 1 1 1
Number of pre incident plans completed per year Fire Chief Process/Output 0 0 1
Page 96 of 205
Annual Emergency Management Program Verification forms completed Fire Chief Process/Output Yes Yes No Submission Under review
by EMO
Number of Instructors trained to NFPA 1041 I, II,III standard Fire Chief Process/Output 9 8 9
Number of Driver Operators trained to NFPA 1002 standard Fire Chief Process/Output 20 20 14 Reduced due to staff
turnover Number of firefighters trained to NFPA 1001 / 1002 standards Fire Chief Process/Output 28 23 24 Reduced due to staff
turnover Number of Inspectors trained to NFPA 1031 I, II, III standard Fire Chief Process/Output 4 4 4
Number of Public Educators trained to NFPA 1035 standard Fire Chief Process/Output 2 2 2
Number of Safety Officers trained to NFPA 1521 standard Fire Chief Process/Output 6 6 7
Number of Officers trained to NFPA 1021 Officer I, II, II, IV Standards Fire Chief Process/Output 10 10 9 Reduced due to staff
turnover Number of complaint and request inspections conducted Fire Chief Process/Output 7 19 56
Number of fire complaint and request inspections closed Fire Chief Process/Output 5 17 15
Number of routine fire inspections completed Fire Chief Process/Output 59 1 9
Number of fire inspection orders issued Fire Chief Process/Output 4 37 66
Average Number of Days to complete complaint and request inspections Fire Chief Process/Output 28 28 28
Average Number of Days to Complete Site plan review Fire Chief Process/Output 14 14 21 Capacity/process issue
Total number of after hour calls received Fire Chief Process/Output 18,175 14,214 14,180
Average Number of Days to approve fire safety plan Fire Chief Process/Output 28 28 28
Community Risk Assessment Updated Annually Fire Chief Process/Output No NO No 2023 Objective Q3
annually thereafter
Annual Number of Tele communicator Training Hours Fire Chief Process/Output 20 14 1279
Number of Fire Investigations Completed Fire Chief Process/Output 5 11 8
Number of fire complaint and request inspections received Fire Chief Process/Output TBD N/A 15
Business Attraction, Retention and Expansion
Name Assigned Staff Type of Indicator Baseline Measurement (2020) 2021 2022 Notes
Average time, building approval process - # of working days Chief Building Official Process/Output 9 9 8
Jobs created - # Development Commissioner Outcome 105 65 121
Jobs retained - # (through new investment) Development Commissioner Outcome 105 261 14
Business starts/ firm creation growth - # Development Commissioner Outcome 20/year 25 20
Net new business starts Development Commissioner Outcome 15/year 15 14
Employment land - # (in acres) Development Commissioner Outcome 116 ha/278 acres 111 ha/265 acres N/A
Employment land available for commercial development - # (in acres) Development Commissioner Outcome 20 ha/ 48 acres 15 ha/35 acres N/A
Employment land available for industrial development - # (in acres) Development Commissioner Outcome 96 ha/ 230 acres 96 ha/230 acres N/A
Van Norman Innovation Park, acres sold or developed - # (in acres) Development Commissioner Outcome 10 Acres/y ear s old 7.55 17.5
Working age population - % Development Commissioner Outcome 60 56.6 N/A
Employment participation rate - % Development Commissioner Outcome 60 55.8 N/A
Local post -secondary training programs - # Development Commissioner Outcome 1 new program every 3 years 0 0
Corporate calls/ site visits completed- # Development Commissioner Process/Output 24 7 5
Site selection visits - # Development Commissioner Process/Output 24/year 18 4
Businesses that accessed COVID support programs - # Development Commissioner Process/Output 79 48 1
Funding applications approved through CIP - $ Development Commissioner Process/Output 20,000 20,000 20,000
Number of business plan items completed annually Development Commissioner Process/Output 80% 42% TBD Report is coming to Council
in near future
Number of Business Licences approved annually Director of Corporate Services/Clerk Process/Output 34 36 52
Number of Automatic Aid Calls per year Fire Chief Process/Output 7 4 1
Number of Mutual Aid calls per year Fire Chief Process/Output 3 5 6
Number of local Employers allowing FF leave for emergencies Fire Chief Process/Output 6 6 26 Some fires only
Number of Fire Communications Community Partners/Customers Fire Chief Process/Output 15 21 26
Number of Fire Stations Dispatched Fire Chief Process/Output 39 39 41
Employment related assessment - % (Commercial/ Industrial) Revenue Manager Outcome 22.54% 22.46% 21.82%
New commercial/ industrial assessment Revenue Manager Outcome $3,854,000 $369,398 $5,571,600 Higher due to # of appeals
in 2021
Community Growth
Page 97 of 205
Name Assigned Staff Type of Indicator Baseline Measurement (2020) 2021 2022 Notes
Housing units created as Rent Geared to Income - # CAO Outcome 299 299 299
Affordable housing units created CAO Outcome 74 74 92
Construction activity - $ Chief Building Official Outcome $71,633,095.00 $112,944,208 $107,038,257
Building permit applications - # Chief Building Official Outcome 538 623 520
Total value of building permits - $ Chief Building Official Outcome $71,633,095.00 $112,944,208 $107,038,257
Land available for residential development - # (in acres) Chief Building Official Outcome 174 hectares/418 Acres of gross Development
lands 333.02 ### County stats not
available at this time.
Single family detached units - # Chief Building Official Outcome 110 167 68
Semi-detached units - # Chief Building Official Outcome 0 0 0
Rowhouse units - # Chief Building Official Outcome 121 160 115
Multi-residential units - # Chief Building Official Outcome 9 7 140
Secondary units - # Chief Building Official Outcome 0 4 5
Public input opportunities in Planning - # Chief Building Official Outcome 33 53 36
Building permit approval time - # of working days Chief Building Official Outcome 9 9 8
Land available for industrial development - # (in acres) Development Commissioner Outcome 96 ha/ 230 acres 23.5 0
Land available for commercial development - # (in acres) Development Commissioner Outcome 20 ha/ 48 acres 23 acres N/A
Vacancy rate, rental units - # Development Commissioner Outcome Target 2.5% 2.3% N/A
Registered heritage properties - # Director of Corporate Services and Director
of Operations and Development Outcome 15 15 15
Population growth - % Director of Finance Outcome 3.80% 3.46% 2.91%
Downtown vacancy rate - % Development Commissioner (BIA) Outcome Less than 4% 1.99% 2.38%
15 Firefighters on scene in < 9 min by % Fire Chief Outcome 90% 0% 0% Current staffing and
deployment model
15 Firefighters on scene High Hazard Occupancies in < 9 min Fire Chief Outcome 90% 0% 0% Current staffing and
deployment model
% of time fire suppression commenced in 2 min of arrival Fire Chief Outcome 90% 0% 0% training
Average time to assemble 4 firefighters on scene (fires only) Fire Chief Outcome 00:06:00 00:12:00 00:10:03 Current staffing and
deployment model
Number of dwellings attended with working smoke & CO alarms Fire Chief Outcome TBD TBD TBD
Number of fire fatalities / injuries per year Fire Chief Outcome 0 0 0
Total number of Tillsonburg incidents per year Fire Chief Outcome 300 449 380 Amended tiered
response agreement
(call volume)
Total Number of Fire Comm Customer Incidents per year Fire Chief Outcome 3000 5,277 7,076 Higher due to increasing
partnerships
Cost per capita for Fire services Fire Chief Outcome $76.42 $75.37 $75.37
Total fire costs per incident Fire Chief Outcome $31.68 $3,118 $3,684 Will report per hour at
year end going forward
(annually) Emergency calls answered < 15 seconds (Monthly) Fire Chief Outcome 90% 98% 99%
Emergency calls answered < 20 seconds (Monthly) Fire Chief Outcome 95% 100% 100%
Emergency call processing time < 60 seconds (Monthly) Fire Chief Outcome 90% 93% 100%
% time Fire Communications staffed with minimum 2 Fire Chief Outcome 41% 80% 100%
% of staff trained to NFPA 1061 Tele communicator I & II Fire Chief Outcome 70% 65% 91%
# of staff trained to 1061 Communications Officer Fire Chief Outcome 9% 9% 9%
Minutes to assemble 4 firefighters on scene all call types Fire Chief Outcome 4 12 11 Amended tiered
response (call volume)
Emergency Notification of CCG < 5 min Quarterly Fire Chief Outcome 4 1 3 New notification system
for 2023
Taxable assessment growth - $ Revenue Manager Outcome $500,000 $519,932 $919,675
Connectivity and Transportation
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Name Assigned Staff Type of Indicator Baseline Measurement (2020) 2021 2022 Notes
Properties with access to high speed internet - % Development Commissioner Outcome 88% 88% N/A
Average monthly cost, residential internet service - $ Development Commissioner Outcome $81.31 $58.31 N/A
Total Rail; volume - # Development Commissioner Outcome 0 TBD 280 new
Companies accessing rail - # Development Commissioner Outcome 1 TBD 2 new
Municipal infrastructure funding gap - $ Director of Finance Outcome $2,600,000 $2,900,000 N/A From 2023 10-yr
Capital Budget:
$45,030,107 funding
shortfall over 10 years,
thus $4,503,010 per
year
Road condition rating - PCI average Manager of Engineering Outcome 66 67 67
The assumption of
Northcrest Ph.2 by the
end of 2023 will change
these columns.
Bridge condition rating - OSIM average Manager of Engineering Outcome 76 77 77
Road lane KMs resurfaced/ reconstructed - # Manager of Engineering Outcome 1.3 1.49 0
Sidewalk KMs rehabilitated - # Manager of Engineering Outcome 20 0.1 0
KM water/ wastewater distribution pipes - # Manager of Engineering Outcome 270 271.2 271.2
KM storm water collection pipes - # Manager of Engineering Outcome 90.1 91.3 91.3
Storm water management ponds - # Manager of Engineering Outcome 17 17 17
Road lane KMs maintained - # Manager of Public Works Outcome 260 276.8 276.8
Sidewalk KMs maintained - # Manager of Public Works Outcome 107 122 122
Water main breaks - # Manager of Public Works Outcome 8 8 2
Sewer backups - # Manager of Public Works Outcome 2 1 2
Sinkholes - # Manager of Public Works Outcome 27 11 16
Potholes - # Manager of Public Works Outcome 1,079 777 998
Aircraft movement - # Manager of Public Works Outcome 10,352 12,974 7,706
Hangar square footage - # Manager of Public Works Outcome 99,500 10,6700 10,6700
T:GO in town transit ridership - # of passenger trips Transit Coordinator Outcome 6,900 8,931 4,924
T:GO inter-community ridership - # of passenger trips Transit Coordinator Outcome 766 1,835 775
Number of traffic signal preemption controls Director of Operations & Development Outcome 3 5 5
Page 99 of 205
Municipal Partnerships
EFFECTIVENESS RATING
Effective 4
Satisfactory 3
Needs Improvement 2
Not working 1
Municipal Partner Partnership Effectiveness
1 Norwich Norwich (Sewage system of Ontario
building Code
4 - Effective
2 Norwich Norwich Informal recreation and parks 4 – Effective
3 Oxford County Waste management agreement for the
collection of large article items and yard
waste
3 - Satisfactory
4 Oxford County Water/wastewater operating agreement
for the collection of WW and water
distribution
2- Needs
Improvement
5 Oxford County Engineering agreement for water and
wastewater (Capital projects)
2- Needs
Improvement
6 Oxford County Agreement for the maintenance of
County roads within Town limits
4- Effective
7 Oxford County Agreement for the provision of planning
services.
2- Needs
Improvement
8 Oxford County Information Technology Services 3- Satisfactory
9 Oxford County Agreement for the provision of GIS
services
2 -Needs
Improvement
10 Bayham Road boundary maintenance agreement 4- Effective
11 Bayham Agreement for the provision of building
official shared services
3- Satisfactory
12 Bayham Joint ownership/ admin of utility corridor 4 –Effective
13 Province Intercommunity transit service 3- Satisfactory
14 Elgin County Purchasing power 4- Effective
15 Middlesex County Purchasing power 4- Effective
16 Oxford County Purchasing power 4- Effective
17 Bayham Automatic Aid Fire Protection Agreement 4 –Effective
18 Oxford County Reservoir Tower Land Lease Agreement 4- Effective
19 Aylmer Fire Communications Agreement 4 – Effective
20 Bayham Fire Communications Agreement 4 – Effective
21 Central Elgin Fire Communications Agreement 4 – Effective
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22 Dutton/Dunwich Fire Communications Agreement 2- Needs
Improvement
23 Malahide Fire Communications Agreement 4 - Effective
24 Southwold Fire Communications Agreement 4 - Effective
25 West Elgin Fire Communications Agreement 4 - Effective
26 Chippewa’s Fire Communications Agreement 2 - Needs
Improvement
27 Ingersoll Fire Communications Agreement 4 - Effective
28 Kincardine Fire Communications Agreement 4 - Effective
29 Huron-Kinloss Fire Communications Agreement 4 - Effective
30 Walkerton Fire Communications Agreement 3 - Satisfactory
31 Elmwood Fire Communications Agreement 3 - Satisfactory
32 Central Elgin Fire Communications Agreement 4- Effective
33 South Huron Fire Communications Agreement 4 - Effective
34 Orangeville Fire Communications Agreement 2 - Needs
Improvement
35 Mulmur Melachton Fire Communications Agreement 4 - Effective
36 Grand Valley Fire Communications Agreement 4 - Effective
37 Shelburne Fire Communications Agreement 4 - Effective
38 Welland Fire Communications Agreement 4 – Effective
39 Fort Erie Fire Communications Agreement 4 – Effective
40 Norwich Fire Communications Agreement 4 – Effective
41 SWOX Fire Communications Agreement 4 – Effective
42 EZT Fire Communications Agreement 4 – Effective
43 Zorra Fire Communications Agreement 4 – Effective
44 Blandford-Blenheim Fire Communications Agreement 4 – Effective
45 Norwich (Rural Fire
Services Oxford)
Reservoir Radio Tower User Agreement 4 – Effective
46 Elgin County Fire Mutual Aid Agreement Partner 3 - Satisfactory
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47 Oxford County Fire Mutual Aid Agreement Partner 3 - Satisfactory
48 Norfolk County Fire Mutual Aid Agreement Partner 3 - Satisfactory
49 Oxford Connection County wide Econ Dev’t coordination 4 – Effective
50 Southwestern
Ontario marketing
Alliance
Regional investment attraction 2 – Needs
Improvement
51 South Central
Ontario Region
Capacity and infrastructure development 3- Satisfactory
52 Western Ontario
Wardens Caucus
Province wide Econ Dev’t coordination 3- Satisfactory
Page 102 of 205
Page 1 of 3
Subject: Traffic Advisory Committee Appointments
Report Number: CS 23-02
Department: Corporate Services Department
Submitted by: Amelia Jaggard, Deputy Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, February 27, 2023
RECOMMENDATION
THAT Council members _________ and __________ be appointed as council
representatives on the Traffic Advisory Committee;
AND THAT a by-law be brought forward to amend By-Law 2023-009, being a by-law to
appoint members to Town of Tillsonburg Council advisory committees , to add the
following Traffic Advisory Committee appointments:
A. Inspector Anthony (Tony) Hymers, Oxford County OPP Detachment
representative (non-voting member);
B. Larry Scanlan, Tillsonburg Police Services Board Chair;
C. Mark Gosnell, Transportation Technologist, Oxford County Public Works Division
representative.
BACKGROUND
Council adopted the Traffic Advisory Committee terms of reference at their mee ting on
December 12, 2023.
DISCUSSION
In accordance with the terms of reference the Committee shall be composed of: two
Council representatives, one member of the Oxford County OPP Detachment, Chair of
the Police Services Board, one member from Oxford County Public Works Division, and
the Town’s Director of Operations and Development.
Page 103 of 205