230327 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, March 27, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy (Chair)
Councillor Luciani
Councillor Parker
Councillor Rosehart
Councillor Spencer
Councillor Parsons
Regrets: Deputy Mayor Beres
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Julie Columbus, Director of Recreations, Culture & Parks
Johnathon Graham, Director of Operations & Development
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Moment of Silence
4. Adoption of Agenda
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Resolution # 2023-120
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Council meeting of March 27, 2023, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-121
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT the Council meeting minutes dated March 13, 2023, be approved.
Carried
7. Presentations
8. Public Meetings
8.1 Applications for Official Plan Amendment, Draft Plan of Subdivision
& Zone Change OP 22-11-7, SB 22-01-7 & ZN 7-22-05 – Victoria Wood
(Tillsonburg-West) GP Inc.
Eric Gilbert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval in
principal of the zone change application.
Opportunity was provided for comments and questions from Council.
Staff noted that THI is involved in the detailed design stage.
Andrea Sinclair of MHBC, agent, appeared before Council in support of
the application. Ms. Sinclair noted that the development would be built in
multiple registrations commencing at the north and heading south, the
development would take between 10-15 years.
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No members of the public appeared before Council in support of the
application.
Opportunity was provided for those wishing to speak in opposition to the
application.
Mike Wild, President, Baldwin Place Residents Association, appeared
before Council to present on behalf of the Association concerns regarding
the proposed development on lands west of Baldwin Place related to
traffic and construction impacts.
Michael Zauros, 29 Hogarth Drive, appeared before Council.
Maureen Flynn, 100 Weston Drive, appeared before Council.
Uwe Kretschmann, 38 Esseltine Drive, appeared before Council.
Nancy Kretschmann, 38 Esseltine Drive, appeared before Council.
Kim Yull, 45 Fairs Crescent, appeared before Council.
Stephen Dilella, 147 and 151 Concession St W, appeared before Council.
Hannibal Muhtar, 23 Jones Crescent, appeared before Council.
No other members of the public appeared before Council.
Resolution # 2023-122
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT; Council approve in principle the zone change application (File No.
ZN 7-22-05) submitted by Victoria Wood (Tillsonburg West GP) Inc, for
lands legally described as Part of Lots 8 & 9, Concession 11 (Dereham)
and Part of Lot 8, Concession 12 (Dereham), in the Town of Tillsonburg,
to rezone the lands ‘R2-sp’, ‘R3-sp’, ‘RM-sp’, ‘RH-sp’, OS1 & OS2, with
appropriate Holding Zones, to facilitate the proposed draft plan of
subdivision;
AND THAT Council advise County Council that the Town supports the
application to amend the Official Plan (File No. OP 22-11-7), submitted by
Victoria Wood (Tillsonburg West GP) Inc, for lands legally described as
Part of Lots 8 & 9, Concession 11 (Dereham) and Part of Lot 8,
Concession 12 (Dereham), in the Town of Tillsonburg, to amend the
location and extent of the High, Medium, and Low Density Residential
Areas on the subject lands to facilitate a draft plan of subdivision;
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AND THAT after consideration and due diligence by Council to citizen
safety, traffic volumes and EMS access the Council of the Town of
Tillsonburg recommends approval of draft plan of subdivision, File No. SB
22-01-7, submitted by Victoria Wood (Tillsonburg West GP) Inc, for lands
legally described as Part of Lots 8 & 9, Concession 11 (Dereham) and
Part of Lot 8, Concession 12 (Dereham), in the Town of Tillsonburg,
consisting of 32 blocks for low density residential development, 2 blocks
for medium density residential development, one block for high density
residential development, one park block, one open space block, served by
10 new local streets, subject to the conditions of draft approval as stated
in staff report CP 2023-80 dated March 27, 2023 plus the addition of the
following conditions are met and satisfied by Council;
THAT construction vehicles to enter into the proposed development from
Concession St on to Street “A”, with the intention to minimize disruption to
current neighbourhoods and residents and that all in the vicinity be kept
clean of construction material, garbage, debris, dirt, mud and gravel during
construction for the safety of all citizens;
AND Due to the proximity of the Crosswalk located in front of Westfield
School, Council directs that Esseltine Drive NOT be extended as a thru
road due to safety and congestion in the area;
AND THAT Council recommends to straighten Street F to allow easier
access for EMS and that traffic calming measures be put in place to slow
traffic on Street F;
AND THAT Council supports Dereham Drive and Grandview Drive be
developed as through roads to access the proposed Development;
AND THAT Council recommends that as many large and existing trees as
possible around the perimeter of the property be maintained and safe and
free from demolition or root damage and that for every tree removed it be
replaced on top of the 1 tree per lot requirement;
AND THAT Council directs that the access through point at Street “I” to
Weston Drive be eliminated;
AND THAT the request “that the number of dwelling units per multiple unit
dwellings not apply to any stacked townhouses or back to back
townhouse” on block 33 and 34 special medium density residential be
denied.
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Carried
8.2 Applications for Official Plan Amendment, Draft Plan of Subdivision
& Zone Change OP 22-27-7, SB 22-03-7 & ZN 7-22-10 – Performance
Communities Realty Inc.
Eric Gibert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval in
principal of the zone change application.
Opportunity was provided for comments and questions from Council.
Will Hayhoe, applicant/developer, appeared before Council in support of
the application
Andrea Sinclair of MHBC, agent, appeared before Council in support of
the application.
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2023-123
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council approve in principle the zone change application (File No.
ZN 7-22-10) submitted by Performance Communities Realty Inc, for lands
legally described as Part of Lots 6, Concession 10 (Dereham) and Blocks
18-21, Plan 41M-148, in the Town of Tillsonburg, to rezone the lands ‘R1’,
‘R1A-sp’, ‘R2-sp’, ‘R3-sp’, ‘RM-sp’, OS1 & OS2, with appropriate Holding
Zones, to facilitate the proposed draft plan of subdivision;
AND THAT Council advise County Council that the Town supports the
application to amend the County Official Plan (File No. OP 22-27-7),
submitted by Performance Communities Realty Inc, for lands legally
described as Part of Lots 6, Concession 10 (Dereham) and Blocks 18-21,
Plan 41M-148, in the Town of Tillsonburg, to re-designate a portion of the
subject lands from Low Density Residential to Medium Density Residential
to facilitate a future medium density residential block within a proposed
draft plan of subdivision;
AND THAT Council advise County Council that the Town supports the
application for draft plan of subdivision, File No. SB 22-03-7, submitted by
Performance Communities Realty Inc, for lands legally described as Part
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of Lots 6, Concession 10 (Dereham) and Blocks 18-21, Plan 41M-148, in
the Town of Tillsonburg, consisting of 80 lots for single detached
dwellings, 16 lots for townhouse dwellings, one block for medium density
residential development, 6 open space blocks, one stormwater block,
served by 3 new local streets and the extension of Woodcock Drive,
subject to the conditions of draft approval as stated in staff report CP
2023-81 dated March 27, 2023 and subject to the following conditions set
out by Council are met:
AND THAT staff investigate the creation of an access road for
construction vehicles to limit the impact on existing completed
neighborhoods.
Carried
8.3 Applications for Official Plan Amendment, Draft Plan of Subdivision
& Zone Change OP 22-19-7, SB 22-07-7 & ZN 7-22-15 – Lindprop
Corp.
Eric Gibert, Senior Planner, Oxford County, appeared before Council to
provide an overview of the application. Staff recommend approval in
principal of the zone change application.
Opportunity was provided for comments and questions from Council.
Peter Penner, agent, appeared before Council in support of the application
No members of the public appeared before Council either in support or
opposition to the application.
Resolution # 2023-124
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT Council approve in principle the zone change application (File No.
ZN 7-22-15) submitted by Lindprop Corporation Inc, for lands legally
described as Part of Lots 4 & 5, Concession 10 (Dereham) in the Town of
Tillsonburg, specifically the lands south of the watercourse crossing on
Block 16, to rezone the lands ‘R3-sp’, ‘RM-sp’, & ‘OS2’, with appropriate
Holding Zones, to facilitate the proposed draft plan of subdivision;
AND THAT Council advise County Council that the Town supports the
application to amend the County Official Plan (File No. OP 22-19-7),
submitted by Lindprop Corporation Inc., for lands legally described as Part
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of Lots 4 & 5, Concession 10 (Dereham) in the Town of Tillsonburg,
specifically the lands south of the watercourse crossing on Block 16, to re-
designate a portion of the subject lands from Open Space and Low
Density Residential to Medium Density Residential to facilitate a future
medium density residential block within a proposed draft plan of
subdivision;
AND THAT Council advise County Council that the Town supports the
application for draft plan of subdivision, File No. SB 22-07-7, submitted by
Lindprop Corporation Inc, for lands legally described as Part of Lots 4 & 5,
Concession 10 (Dereham), in the Town of Tillsonburg, consisting of 15
blocks for low density residential development (consisting of single
detached dwellings, semi-detached dwellings or townhouse dwellings), 1
block for future medium density residential development, 4 open space
blocks, served by 5 new local streets and the extension of Martin Street,
Braun Avenue, and Mallard Avenue, subject to the conditions of draft
approval as stated in staff report CP 2023-82 dated March 27, 2023.
Carried
9. Planning Reports
10. Delegations
10.1 Lauren Johnson Re: Diversity in Tillsonburg
Delegation to present at the Council meeting to be held on Tuesday, April
11, 2023.
10.2 Tillsonburg Kinsmen Re: 2023 Kinsmen Easter Egg Hunt
Cedric Tomico, Tillsonburg Kinsmen member, appeared before Council to
request free use of the Memorial Park for the 2023 Tillsonburg Kinsmen
Easter Egg Hunt.
Resolution # 2023-125
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT Council receives the delegation from the Tillsonburg Kinsmen as
information;
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AND THAT the use of the Memorial Park be donated free of charge to
Tillsonburg Kinsmen, for the use of the planned Easter Egg Hunt, for the
year 2023.
Carried
11. Deputation(s) on Committee Reports
12. Information Items
12.1 Kloepfer Letter to Council March 10 2023
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council receives the letter to council from Mike and Sandy Kloepfer
dated March 10, 2023 as information.
AND THAT council supports the decommissioning and sale of the CN Rail
Cayuga Line in Norfolk County from Fernlea Rd. to Talbot Road.
AND THAT this resolution be forwarded to Norfolk County and SCOR.
Resolution # 2023-126
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT Council refer the following motion to the Economic Development
Advisory Committee for recommendation to Council:
THAT Council receives the letter to council from Mike and Sandy Kloepfer
dated March 10, 2023 as information.
AND THAT council supports the decommissioning and sale of the CN Rail
Cayuga Line in Norfolk County from Fernlea Rd. to Talbot Road.
AND THAT this resolution be forwarded to Norfolk County and SCOR.
Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Corporate Services
13.3 Economic Development
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13.4 Finance
13.4.1 FIN 23-06 2022 Council Remuneration and Expenses
Renato Pullia, Interim Director of Finance/Treasurer, appeared
before Council to provide an overview of the report.
Resolution # 2023-127
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT Council receives report FIN 23-06, 2022 Council
Remuneration & Expenses Report as information.
Carried
13.5 Fire and Emergency Services
13.5.1 FRS 23-02 TPON Agreement Execution
Fire Chief Caskanette appeared before Council to provide an
overview of the report.
Resolution # 2023-128
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
THAT report FRS 23-02 titled TPON Agreement Execution be
received; and
THAT a by-law to authorize the Mayor and Clerk to execute the
Transfer Payment Agreement for the Town of Tillsonburg Fire and
Rescue Services Fire Communications PSAP NG9-1-1 Agreement
be presented to Council for consideration; and
THAT the Fire Chief be authorized to purchase NG9-1-1 related
goods, services and enter into NG-911 agreements required to
maximize eligible recapture of NG9-1-1 costs, including sole
sourcing where necessary to ensure timely acquisition, and
standardization with existing hardware, software and se rvices; and
THAT the Fire Chief be authorized to complete Schedule “E”
Financial Report Next Generation Funding of the Transfer Payment
Agreement on behalf of the Corporation in order to maximize the
recovery of all eligible NG9-1-1 related costs.
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Carried
13.6 Operations and Development
13.6.1 OPD 23-14 Lot Maintenance By-Law
Resolution # 2023-129
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
THAT a by-law to provide for the cleaning and clearing of land;
clearing of refuse, dead and decayed trees, graffiti; storage of
commercial motor vehicles and recreational vehicles, and yard
sales be brought forward for Council’s consideration.
Carried
13.7 Recreation, Culture and Parks
13.7.1 RCP 23-16 Land Acknowledgement
Resolution # 2023-130
Moved By: Councillor Parker
Seconded By: Councillor Spencer
THAT Report RCP 23-16 Land Acknowledgement Update be
received as information.
Carried
14. New Business
15. Consideration of Committee Minutes
15.1 Advisory Committee Minutes
Resolution # 2023-131
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT Council defer the following motion until the minutes have been
reviewed by the committees:
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THAT Council receives the Parks, Beautification and Cemetery Advisory
Committee minutes dated February 28, 2023, and the Recreation and
Sports Advisory Committee minutes date March 2, 2023, as information.
Carried
15.2 Tillsonburg Police Services Board Minutes
Resolution # 2023-132
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT Council receives the Police Services Board minutes dated January
18, 2023 as information.
Carried
16. Motions/Notice of Motions
The following motion will be included on the April 11, 2023 regular Council
meeting agenda.
Moved By: Councillor Parker
THAT an option for a roundabout, traffic light or other measures at Dereham Dr.
and Quarter Town Line be investigated to ensure the utmost safety will be
achieved in the vicinity of Westfield School and that this forms part of the
Tillsonburg Transportation Master Plan.
AND THAT the concerns highlighted in the paradigm traffic study from the
Performance Realty Corporation be included in the RFP for the Master
Transportation Plan.
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2023-033, to amend By-Law 2020-091 being a by-law to adopt
and maintain a policy with respect to the delegation of the
Corporation of the Town of Tillsonburg’s powers and duties
18.2 By-Law 2023-034, to amend By-Law 4019, being a by-law to regulate
and control the granting of encroachments on highways and public
land within the Town of Tillsonburg
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18.3 By-Law 2023-035, to authorize a Transfer Payment Agreement (Fire
and Rescue Services Fire Communications PSAP)
18.4 By-Law 2023-036, to provide for the cleaning and clearing of land;
clearing of refuse, dead and decayed trees, graffiti; storage of
commercial motor vehicles and recreational vehicles, and yard sales
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT By-Law 2023-033, to amend By-Law 2020-091 being a by-law to
adopt and maintain a policy with respect to the delegation of the
Corporation of the Town of Tillsonburg’s powers and duties; and
By-Law 2023-034, to amend By-Law 4019, being a by-law to regulate and
control the granting of encroachments on highways and public land within
the Town of Tillsonburg; and
By-Law 2023-035, to authorize a Transfer Payment Agreement (Fire and
Rescue Services Fire Communications PSAP); and
By-Law 2023-036, to provide for the cleaning and clearing of land; clearing
of refuse, dead and decayed trees, graffiti; storage of commercial motor
vehicles and recreational vehicles, and yard sales, be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Resolution # 2023-133
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT By-Law 2023-034, to amend By-Law 4019, being a by-law to
regulate and control the granting of encroachments on highways and
public land within the Town of Tillsonburg, be dealt with separately.
Carried
Resolution # 2023-134
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
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THAT By-Law 2023-033, to amend By-Law 2020-091 being a by-law to
adopt and maintain a policy with respect to the delegation of the
Corporation of the Town of Tillsonburg’s powers and duties; and
By-Law 2023-035, to authorize a Transfer Payment Agreement (Fire and
Rescue Services Fire Communications PSAP); and
By-Law 2023-036, to provide for the cleaning and clearing of land; clearing
of refuse, dead and decayed trees, graffiti; storage of commercial motor
vehicles and recreational vehicles, and yard sales, be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
Resolution # 2023-135
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT By-Law 2023-034, to amend By-Law 4019, being a by-law to
regulate and control the granting of encroachments on highways and
public land within the Town of Tillsonburg, be amended to strike the
following words from section 1 bullet point 2: “that are stamped and sealed
by a Professional Engineer”
Carried
Resolution # 2023-136
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT By-Law 2023-034, to amend By-Law 4019, being a by-law to
regulate and control the granting of encroachments on highways and
public land within the Town of Tillsonburg, as amended, be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
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19. Confirm Proceedings By-law
Resolution # 2023-137
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT By-Law 2023-032, to Confirm the Proceedings of the Council Meeting held
on March 27, 2023, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
The pool at the Tillsonburg Community Centre will be closed as of April 8, 2023.
J.L. Scott McLean Outdoor Recreation Pad and Rink is officially closed for the
season.
21. Adjournment
Resolution # 2023-138
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT the Council meeting of March 27, 2023 be adjourned at 9:59 p.m.
Carried