230411 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Tuesday, April 11, 2023
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Cephas Panschow, Development Commissioner
Amelia Jaggard, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
3. Moment of Silence
4. Adoption of Agenda
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Resolution # 2023-147
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT the Agenda as prepared for the Council meeting of April 11, 2023, with
agenda item 13.7.3 (Staff Report RCP 23-19 Tillsonburg Community Centre –
Award of Tender) being dealt with immediately following agenda item 7.2 (A+Link
Architecture Inc. Re: Tillsonburg Community Centre Renovation), be approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-148
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the Council meeting minutes dated March 27, 2023, be approved.
Carried
7. Presentations
7.1 Volunteer Achievement Award Presentation - Rosemary Dean
Mayor Gilvesy and Carrie Lewis, Chair, Museum, Culture, Heritage and
Special Awards Advisory Committee, presented Rosemary Dean with the
Town's Volunteer Achievement Award in recognition of her outstanding
volunteer contributions.
7.2 A+ Link Architecture Re: Tillsonburg Community Centre Renovation
Alicia Lesniak, A+Link Architecture, appeared before Council to provide an
overview of the Tillsonburg Community Centre renovation designs.
Opportunity was provided for comments and questions from Council.
Staff are currently reviewing adding five accessible parking spaces to be
located near the east side building entry.
Resolution # 2023-149
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Moved By: Deputy Mayor Beres
Seconded By: Councillor Spencer
THAT Council receives the presentation from A+Link Architecture Inc.
regarding the Tillsonburg Community Centre Renovation, as information.
Carried
Agenda item 13.7.3 was dealt with next.
8. Public Meetings
9. Planning Reports
10. Delegations
10.1 Lauren Johnson Re: Diversity in Tillsonburg
Lauren Johnson appeared before Council to ask that a Town of
Tillsonburg diversity, equity and inclusion committee be created.
Resolution # 2023-151
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council receives the delegation from Lauren Johnson as
information.
Carried
10.2 Oxford County Pride Committee Re: Rainbow crosswalk, and
township pride progress flag endorsement
Tami Murray, on behalf of the Oxford County Pride Committee, appeared
before Council to ask that the Town endorse the installation of a progress
pride flag crosswalk. The Oxford County Pride Committee would pay the
installation and future maintenance.
Resolution # 2023-152
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT Council receives the delegation from Tami Murray on behalf of the
Oxford County Pride Committee, as information.
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Carried
10.3 Jim Thompson Re: Proposed sidewalk (Pheasant Court)
Jim Thompson appeared before Council to ask that the Town not install
the proposed sidewalk on Pheasant Court.
Resolution # 2023-153
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT Council receives the delegation from Jim Thompson as information;
AND THAT the proposed sidewalk on the east side of the cul-de-sac be
eliminated from the project.
Carried
10.4 United Way Oxford Re: Tillsonburg Transition House
Kelly Gilson, Executive Director, United Way Oxford, appeared before
Council to provide support for the United Way Oxford's community
improvement plan application as presented under agenda item 13.3.3.
Resolution # 2023-154
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council receives the delegation from Kelly Gilson on behalf of
United Way Oxford, as information.
Carried
11. Deputation(s) on Committee Reports
11.1 CS 23-08 Accessibility Advisory Committee Recommendation
Staff noted that the approximate cost to install an accessible push button
would be $5,000.
Resolution # 2023-155
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
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THAT report CS 23-08 Accessibility Advisory Committee
Recommendation be received as information.
Carried
12. Information Items
12.1 Rural Ontario Municipal Association Re: Strengthening Municipal
Codes of Conduct
12.2 County of Renfrew Violence Against Women Resolution March 2023
12.3 Treva Lonsbary Letter to Council
12.4 2023 Ontario Senior of the Year Award Nominations
Resolution # 2023-156
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT Council receives the correspondence from the County of Renfrew
Violence Against Women Resolution dated March 2023, the letter from
Treva Lonsbary dated April 3, 2023, and the corresp ondence from the
Ministry for Seniors and Accessibility dated March 2023, as information.
AND THAT the letter from Treva Lonsbary dated April 3, 2023 be referred
to staff for a report back to Council.
Carried
Resolution # 2023-157
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
THAT Council receives the correspondence from the Rural Ontario
Municipal Association dated March 22, 2023, and
THAT Town of Tillsonburg Council express support to ROMA in their
efforts regarding strengthen of Municipal Codes of Conduct; and
THAT the Clerk be directed to circulate a letter of support to ROMA, AMO,
Honourable Doug Ford, Premier of Ontario; the Honourable Steve Clark,
Minister of Municipal Affairs and Housing; the Honourable Stephen Blais,
Orléans MPP; and the Honourable Ernie Hardeman, Oxford MPP.
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Carried
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Corporate Services
13.3 Economic Development
13.3.1 EDM 23-04 Offer to Purchase – Surplus Unopened Right-of-
Way Lands South of Wood Haven Drive
Resolution # 2023-158
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT report EDM 23-04 Offer to Purchase – Surplus Unopened
Right-of-Way Lands South of Wood Haven Drive be received; and
THAT a by-law be brought forward to authorize the Mayor and
Clerk to enter into an Agreement of Purchase and Sale with Robert
and Jane Bamford and to execute any documents required to effect
a transfer of the property for a portion of the Right-of-Way lands,
described as the Westerly part of Part 8, Plan 41R-940.
Carried
13.3.2 EDM 23-05 Request for Extension - Agreement of Purchase
and Sale with 2776807 Ontario Inc
Resolution # 2023-159
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
THAT report EDM 23-05 Request for Extension – Agreement of
Purchase and Sale with 2776807 Ontario Inc be received; and
THAT an extension in the closing date for the Agreement of
Purchase and Sale between the Town of Tillsonburg and 2776807
Ontario Inc to a date at the end of July, 2023, along with minor
changes in various dates as required, be granted.
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Carried
13.3.3 EDM 23-06 Community Improvement Plan Application and
Funding Request – United Way Oxford
Resolution # 2023-160
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT report EDM 23-06 Community Improvement Plan Application
and Funding Request – United Way Oxford be received; and
THAT United Way Oxford be approved for the Accessibility
Renovation Grant in matching funds to a maximum contribution of
$3,000; the Strategic Level of the Tax Increment Equivalent Grant
Back Program and the Permit Fee Grant Back Program as offered
by the Town’s Community Improvement Plan if applicable; and
THAT the request for an additional grant of $15,000 be referred to
the 2024 budget deliberations.
Carried
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-15 County of Oxford, Town of Tillsonburg Water and
Wastewater Operating Authority Service
Resolution # 2023-161
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT report OPD 23-15 County of Oxford, Town of Tillsonburg
Water & Wastewater Operating Authority Service report be
received as information; and
THAT Council direct staff to notify the County of Oxford that it is
opposed to the removal of the Town of Tillsonburg being the
authorized Operating Authority; and
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THAT Council direct Town Staff to work with County Staff to
investigate this matter further to determine all of the details and
impacts and report back to Council for reconsideration.
Carried
13.6.2 OPD 23-16 TGO Inter-Community Voyago Contract Extension
Resolution # 2023-162
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT report OPD 23-16 T:GO Inter-Community Voyago Contract
Extension be received; and
THAT the CAO and Director of Operations & Development be
authorized to execute a contract extension with 94765 Ontario Ltd -
Voyago for the T:GO Inter-Community Service for a period of two
(2) years ending on March 31, 2025 as per the new/updated
pricing.
Carried
13.7 Recreation, Culture and Parks
13.7.1 RCP 23-17 Waterpark Renovation Project Update
Resolution # 2023-163
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT Report RCP 23-17 Waterpark Renovation Project Update be
received for information.
Carried
13.7.2 RCP 23-18 Request for 4 Additional Youth Leaders
Resolution # 2023-164
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
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THAT Report RCP 23-18 Request for 4 Additional Youth Leaders
be approved; and
THAT the 2023 RCP Operating Budget be updated to reflect the
increase in part time wages and additional program revenue
generated by Day Camp registration.
Carried
13.7.3 RCP 23-19 Tillsonburg Community Centre Renovation – Award
of Tender
Resolution # 2023-150
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT Report RCP 23-19 Tillsonburg Community Centre
Renovation – Award of Tender be received as information; and
THAT Council awards the tender to Elgin Contracting and
Restoration Ltd., in the amount of $5,120,000 +HST; and
THAT the incremental project funding shortfall net of identified DC
funding of $788,533 be covered by $220,622 of unspent funds from
the Splash Pad portion of the project and that funding sources to
include annual surplus funds, DC funding, and/or debenture for the
residual $567,911 shortfall be deferred until project completion and
a final report brought back to Council.
Carried
Agenda item 10.1 was dealt with next.
13.8 Hydro Operations
13.8.1 HYD 23-01 Options for the Future of Tillsonburg Hydro Inc
Ravi Baichan, General Manager of Hydro Operations, appeared
before Council to provide an overview of the report.
Resolution # 2023-165
Moved By: Councillor Parker
Seconded By: Councillor Luciani
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THAT report HYD 23-01 titled Options for the Future of Tillsonburg
Hydro Inc. be received as information; and
AND THAT Councils recommendation is Option 3 – Status Quo.
Carried
14. New Business
15. Consideration of Minutes
15.1 Advisory Committee Minutes
Resolution # 2023-166
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
THAT Council receives the Accessibility Advisory Committee Minutes
dated March 21, 2023, the Community Health Care Committee Minutes
dated February 7, 2023, the Tillsonburg Airport Advisory Committee
Minutes dated February 23 and March 30, 2023, the Museum, Culture,
Heritage and Special Awards Advisory Committee Minutes dated March
22, 2023, the Parks Beautification and Cemetery Advisory Committee
Minutes dated February 28 and March 28, 2023, the Affordable and
Attainable Housing Committee Minutes March 29, 2023 and the Economic
Development Committee Meeting Minutes dated March 21, 2023, as
information.
Carried
16. Motions/Notice of Motions
Staff confirmed the requested staff report would include financial impacts for both
the committee and coalition participation.
Resolution # 2023-167
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT staff be directed to provide a report to Council by August 2023 regarding
the following:
i. The establishment of a Tillsonburg EDI (equity, diversity and inclusivity)
Committee with a mandate to include, but not limited to, the following:a.
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To lead the development and submission of an application to join the CIM
including the identification of key stakeholders, gathering community input
and the development of an action plan;b. To provide recommendations to
council on the action plan's implementation;c. To report on the
municipality's progress on its action plan;d. To provide staff and council
with an inclusive and equitable lens through which internal services and
policies could receive feedback as requested; and
ii. Draft terms of reference for the Committee and any further
recommendations on the resources required for the committee to be
successful; and
iii. The steps necessary for the Town of Tillsonburg to meet the requirements
of joining the CCUNESCO Coalition of Inclusive Municipalities (CIM)
including any staffing or budgetary impacts.
Carried
Resolution # 2023-168
Moved By: Deputy Mayor Beres
Seconded By: Councillor Spencer
THAT, in alignment to RCP staff report titled “Land Acknowledgement Update“
and recommendations of March 27, 2023, council include the following Nations
names within the Indigenous Land Acknowledgment read at each Council
meetings:
a) Anishinabek (Ah-nish-in-a-bek),
b) Haudenosaunee (Ho-den-no-sho-nee) and
c) Attawandaron (Add-a-won-da-run)
AND THAT, staff be directed to invite Professor Cody Groat for an education
session for open council, regarding Truth and Reconciliation – Calls to Action
#57, as it pertains to Municipal Governments.
Carried
Resolution # 2023-169
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT an option for a roundabout, traffic light or other measures at Dereham Dr.
and Quarter Town Line be investigated to ensure the utmost safety will be
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achieved in the vicinity of Westfield School and that this forms part of the
Tillsonburg Transportation Master Plan.
AND THAT the concerns highlighted in the paradigm traffic study from the
Performance Realty Corporation be included in the RFP for the Master
Transportation Plan.
Carried
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2023-038, to repeal By-Law 2021-107 being a by-law to
appoint an Interim Treasurer (Renato Pullia)
18.2 By-Law 2023-040, to authorize an agreement of purchase and sale
with Robert and Jane Bamford for a portion of the Right-of-Way
lands described as the Westerly part of Part 8, Plan 41R-940
Resolution # 2023-170
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT By-Law 2023-038, to repeal By-Law 2021-107 being a by-law to
appoint an Interim Treasurer (Renato Pullia); and
By-Law 2023-040, to authorize an agreement of purchase and sale with
Robert and Jane Bamford for a portion of the Right-of-Way lands
described as the Westerly part of Part 8, Plan 41R-940, be read for a first,
second, third and final reading and that the Mayor and the Clerk be and
are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2023-171
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT By-Law 2023-037, to Confirm the Proceedings of the Council Meeting held
on March 27, 2023, be read for a first, second, third and final reading and that the
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Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
Nominations are open for the annual Town of Tillsonburg Citizen of the Year
Award. The deadline for nominations is Friday, April
14, 2023, at noon. Visit www.tillsonburg.ca/citizen to learn more and submi t your
nomination.
21. Adjournment
Resolution # 2023-172
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT the Council meeting of April 11, 2023 be adjourned at 8:33 p.m.
Carried