230406 Special Council Minutes
The Corporation of the Town of Tillsonburg
Special Council Meeting
MINUTES
Thursday, April 6, 2023
9:00 AM
Lion's Den
45 Hardy Ave, Tillsonburg
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Shane Caskanette, Fire Chief
Cephas Panschow, Development Commissioner
Renato Pullia, Director of Innovation and Strategic Initiatives
Ravi Baichan, GM Tillsonburg Hydro
Laura Emery, Municipal Intern
Laura Pickersgill, Executive Assistant
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1. Call to Order
Meeting was called to order at 9:01 a.m.
2. Adoption of Agenda
Resolution # 2023-139
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
THAT the Agenda as prepared for the Special Council meeting of Thursday, April
6, 2023, be adopted.
Carried
3. Opening Remarks
Mayor Gilvesy provided opening remarks for the session. Mayor Gilvesy noted
that the session is intended to be informal and work towards resolution of the
priorities. Mayor Gilvesy thanked staff for the preparations made to facilitate this
session.
4. Process Explanation
Kyle Pratt, CAO, provided introductory comments and an explanation of the
proposed process for the day. K. Pratt noted that each goal of the Community
Strategic Plan was allotted for approximately forty-five minutes of discussion and
will be addressed individually by goal with subsequent timelines and projects.
5. Closed Session
5.1 Priority Setting Updates
Resolution # 2023-140
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
THAT Council move into Closed Session to consider a proposed or pending
acquisition or disposition of land by the municipality or local board and a trade
secret or scientific, technical, commercial, financial or labour relations
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information, supplied on confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice signific antly the competitive
position or interfere significantly with the contractual or other negotiations of a
person, group of persons, or organization.
Carried
Council moved into Closed Session at 9:06 a.m. for the Priority Setting Updates item.
Council returned into Open Session at 11:09 a.m.
6. Disclosures of Pecuniary Interest and the General Nature Thereof
None were declared.
7. Lifestyle and Amenities
CAO, Kyle Pratt, provided an introduction on Lifestyle and Amenities goal and
began discussion on priority projects included. The following outlines motions
that were presented as well as any noted items directed by way of consensus:
Physician Recruitment Program and Walk-In Clinic
Resolution # 2023-141
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT staff be directed to assist facilitating in recruitment of a Nurse
Practitioner and facilitating the walk-in clinic/medical office at the BMI
group location as a 2023 priority project.
Carried
New Playgrounds Construction
Resolution # 2023-142
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT, when considering development activities, staff be directed to
prioritize green space over cash-in-lieu options.
Carried
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K. Pratt confirmed with Council by consensus the plan for one park per
year forecasting and budgeting.
Affordable Housing Collaboration with Oxford County with
subproject of Work with the County to establish solutions for
displaced persons (homelessness).
K. Pratt provided an overview including comments noting the priority of 31
Earl housing development.
Trail upgrades
J. Columbus answered questions of the Mayor and noted the trail upgrade
project could be included as an ongoing project. With no objection from
Council, the adjusted timeline was approved.
New Priority – Film Promotion
By way of consensus, a new priority project was to be added to
commence work on the Town participating in a “Filming Location registry
and recruiting filming options in Tillsonburg”.
8. Customer Service, Communication and Engagement
CAO, Kyle Pratt, provided an introduction on Customer Service, Communication
and Engagement goal and began discussion on priority projects included. The
following outlines motions that were presented as well as any noted items
directed by way of consensus:
Enhanced Communications
Council provided comments to T. Daniels for inclusion in Communications
initiatives.
Council commenced a Break at 12:02 p.m. and resumed session at 12:38 p.m.
Consolidated Town Hall Initiative
K. Pratt provided an introduction to the Town Hall project. Council
provided general comments on the options that have been discussed.
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Resolution # 2023-143
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
THAT staff be directed to focus planning efforts on the consolidated new
town hall as an expansion to the Customer Service Centre, 10 Lisgar Ave,
and report to council on plans, timelines, impacts and other synergies for
the CSC location.
Carried
Financial Sustainability Plan and Environmental Sustainability Plans
Council agreed to the following changes by way of consensus.
Separate out Financial Sustainability Plan and Environmental
Sustainability Plans (two topics); and
Environmental Sustainability Plans should be 2028
commencement.
Further, Council asked that staff consider green initiatives that can be
achieved within the consolidated Town Hall planning and include within
details provided to Council for consideration.
9. Business Attraction, Retention and Expansion
CAO, Kyle Pratt, provided an introduction on Business Attraction, Retention and
Expansion goal and began discussion on priority projects included. The following
outlines motions that were presented as well as any noted items directed by way
of consensus:
Continued support for BIA and town-wide businesses during COVID-
19 recovery.
Council, by consensus, adjusted the BIA Covid 19 item timeline to be
completed effective today (2023).
Increase diversity in manufacturing and other key sectors.
Council discussed and re-affirmed that the priority project of Increase
Diversity in Manufacturing and Other Key Sectors to remain as an ongoing
timeline.
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10. Community Growth
CAO, Kyle Pratt, provided an introduction on Community Growth goal and began
discussion on priority projects included. The following outlines motions that were
presented as well as any noted items directed by way of consensus:
Replenish and grow municipal reserves
Council undertook a general discussion and the connected projects
relating to the growth in the municipality.
New Priority – Emergency Services Growth
A new priority, added by consensus, was for staff to consider the growth of
emergency services in line with growth of the Municipality.
Attainable Housing Plan
Attainable Housing Plan, by way of consensus, was noted as achieved
and removed from the priority plan.
Identify Opportunities for infill development - subproject of List of
Town owned lands
Cephas Panschow provided an overview on the Tillsonburg own ed land
and the potential for deeming land surplus or the potential sale of Town
owned land. A general discussion for each of the properties occurred and
staff answered various questions of Members of Council.
Resolution # 2023-144
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
THAT staff be directed to complete an analysis of the land available within
the Town including an inventory of various types of land and the
connections of said land to the Town's Official Plans and other land use
policies.
Carried
Resourcing review to service growth - subproject Energy Capacity
Issues
K. Pratt provided an overview with additional comments from Ravi
Baichan, GM of Tillsonburg Hydro, regarding the future capacity of
Tillsonburg Hydro. J. Graham provided comments on the Water and
Waste Water servicing. Staff answered various questions of members of
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Council. By consensus the item was adjusted to a commencement of
2023 medium term priority.
13. Connectivity and Transportation
CAO, Kyle Pratt, provided an introduction on Connectivity and Transportation
goal and began discussion on priority projects included. The following outlines
motions that were presented as well as any noted items directed by way of
consensus:
Town participation in regional transit initiative
K. Pratt and J. Graham provided overview of this item and associated gas
tax programs. Staff answered various questions of members of Council.
Staff were asked to increase communication on available transit data
(routes, pick-ups, etc) including possible 'learn to ride' initiatives, T-Go
communication links to the Town, and other communication increases.
Asset Management Plan
J. Graham and K. Pratt provided a high level overview.
Airport Master Plan and Implementation with sub projects of Airport
Land Sales and Marketing of Airport.
J. Graham provided an overview of the initiatives with the Airport Master
Plan and ongoing efforts. J. Graham confirmed a report coming forward on
Airport initiatives.
Transportation Master Plan
Deputy Mayor requested staff research whether a Truck Route by-law with
the County of Oxford was adopted that connects to the boundary of the
Town.
Electric Vehicle Infrastructure Study
A general discussion regarding electric vehicle plans. By consensus,
Council removed 2025 from the timeline of the short term priority project.
14. Additional Areas- Review All Five Goals
Council had a general discussion on the Community Strategic Plan priority
session, priority projects, and goals within.
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15. Closing Remarks
CAO, Kyle Pratt provided closing remarks for the session. A staff report will
come to Council to ratify the Community Strategic Plan adjustments and
feedback obtained during the
16. Confirm Proceedings By-law
Resolution # 2023-145
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT a By-Law to Confirm the Proceedings of the Special Council Meeting held
on Thursday, April 6, 2023, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
17. Adjournment
Resolution # 2023-146
Moved By: Councillor Rosehart
Seconded By: Councillor Parsons
THAT the Special Council meeting of Thursday, April 6, 2023 be adjourned at
2:34 p.m.
Carried