20230508 Regular Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, May 8, 2023
5:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons (Joined at 5:34 p.m.)
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Johnathon Graham, Director of Operations & Development
Cephas Panschow, Development Commissioner
Renato Pullia, Director of Innovation & Strategic Initiatives
Shane Caskanette, Fire Chief
Jadie Scaman, Assistant Fire Chief of Prevention & Training
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
2. Closed Session (5:30 p.m.)
Resolution # 2023-190
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
2
THAT Council move into Closed Session to consider the following:
2.4.1 CAO 23-07 Corporate Office Lease - Cost Savings
239 (2) (i) a trade secret or scientific, technical, commercial, financial or
labour relations information, supplied in confidence to the municipality or
local board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the
contractual or other negotiations of a person, group of persons, or
organization;
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied
to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 CAO 23-07 Corporate Office Lease- Cost Savings
2.5 Back to Open Session
3. Moment of Silence
4. Adoption of Agenda (6:00 p.m.)
Resolution # 2023-195
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the Agenda as amended for the Council meeting of May 8, 2023, be
approved with the removal of Agenda Item 7.1.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
3
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-196
Moved By: Councillor Spencer
Seconded By: Councillor Parker
THAT the Council meeting minutes dated April 24, 2023 be approved.
Carried
7. Presentations
7.1 Tillsonburg Lions Re: Commitment to Change Room
Removed from the Agenda - Postponed
8. Public Meetings
Resolution # 2023-197
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT Council move into the Committee of Adjustment to hear an application for
Minor Variance at 6:02 p.m.
Carried
8.1 MV A01-22 Minor Variance - 41 King Street
Laurel Davies Snyder, Planner, Oxford County, appeared before Council
to provide an overview of the application. Staff recommend approval of the
Minor Variance application.
Opportunity was provided for comments and questions from Council.
Hayden Diamond, agent for the applicant, appeared before Council to
support the application.
No members of the public appeared before Council in support of the
application.
No members of the public appeared before Council in opposition of the
application.
4
Resolution # 2023-198
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
That the Town of Tillsonburg Committee of Adjustment approve
Application File A01-22, submitted by Hayden Diamond, for lands
described as Part Lot 450, Plan 500, AS IN 489046, Town of Tillsonburg,
as it relates to:
Relief from Section 12.2, Zone Provisions - Table 12.2B: Rear Yard –
Minimum Depth, Non-Residential Uses -– to decrease the minimum
required setback from 12.5 m (41 ft) to 0.55 m (1.8 ft); and,
Relief of Section 5.24.2.1 – Off-Street Parking Required – Table
5.24.2.1 – Parking Standards – to decrease the total number of required
parking spaces from thirteen (13) to eleven (11).
to facilitate the of an addition measuring approximately 85 m2 (915 ft2)
subject to the following conditions:
As the proposed variances are:
(i) deemed to be minor variances from the provisions of the Town of
Tillsonburg Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of
Tillsonburg Zoning By-law No. 3295; and,
(iv) in-keeping with the general intent and purpose of the Official Plan.
Carried
Resolution # 2023-199
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 6:19 p.m.
Carried
9. Planning Reports
5
10. Delegations
11. Deputation(s) on Committee Reports
11.1 CS 23-10 Citizen of the Year
Resolution # 2023-200
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
1. THAT report CS 23-10 titled Museum, Culture, Heritage and
Special Awards Advisory Committee Recommendation be
received; and
2. THAT Council supports the recommendation of the Museum,
Culture, Heritage and Special Awards Advisory Committee as
follows: That Rosemary Dean be selected as the Town of
Tillsonburg 2023 Citizen of the Year award recipient; and
3. THAT the 2023 Citizen of the Year event be held in June of 2023
with the pre-approved budget amount of $1,500.
Carried
11.2 RCP 23-21 Recreation and Sports Advisory Committee
Recommendation to Council - Tillsonburg Minor Soccer MOU
Resolution # 2023-201
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
1. THAT Council receives RCP-23-21, Recreation and Sports
Advisory Committee Recommendation as information; and
2. THAT Council supports the recommendation of the Recreation and
Sports Advisory Committee as follows:
THAT the Recreation & Sport Advisory Committee recommend
that Tillsonburg Council direct staff to review and create an
updated and comprehensive Memorandum of Understanding
with the Tillsonburg Minor Soccer Club.
6
3. THAT this be completed by Q4 of 2023.
Carried
12. Information Items
Resolution # 2023-202
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
THAT the correspondence from the County of Oxford regarding the Second Unity
Program Update, the Petition regarding Potential Changes to Gyulveszi Park and
the correspondence from Enbridge Gas regarding Locate Charges be received
as information.
Carried
12.1 County of Oxford Re: Second Unit Program Update
12.2 Petition Re: Possible Changes to Gyulveszi Park
12.3 Enbridge Gas Re: Locate Charge
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Corporate Services
13.3 Economic Development
13.3.1 Budget Whitepaper-Project Management Consultant to
Expedite Industrial Land Development
Resolution # 2023-203
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT Report EDM 23-07 Update Regarding Project Management
Consultant to Expedite Industrial Land Development White Paper
be received as information; and
THAT Council supports entering into an agreement, as outlined,
with Colliers and staff be authorized to execute said agreement.
Carried
7
13.4 Finance
13.5 Fire and Emergency Services
13.5.1 FRS 2023-04 Fire Report Back on Letter Treva Lonsbary
Regarding Open Air Burning
Resolution # 2023-204
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parker
THAT report FRS-2023-04 Report on Open Air Burning from Treva
Lonsbary be received as information.
Carried
13.6 Operations and Development
13.6.1 OPD 23-22 - Results for RFT 2023-003 Bayham Drive
Resurfacing
Resolution # 2023-205
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT Council awards Tender RFT 2023-003 to Brantco
Construction, ON at a cost of $411,718.01 (non-recoverable HST
included), the lowest bid received satisfying all Tender
requirements.
Carried
13.6.2 OPD 23-23 By-Law Enforcement Student Appointment
Resolution # 2023-206
Moved By: Councillor Parker
Seconded By: Councillor Parsons
1. THAT report titled OPD 23-23 By-Law Enforcement Student
Appointment be received as information; and
8
2. THAT a By-Law to appoint Cooper DesRoches as a By-Law
Enforcement Officer for the Town of Tillsonburg be brought
forward to Council consideration.
Carried
13.7 Recreation, Culture and Parks
14. New Business
15. Consideration of Minutes
15.1 Advisory Committee Minutes
Resolution # 2023-207
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
THAT Council receives the Museum, Culture and Heritage Advisory
Committee minutes dated April 19, 2023, the Economic Development
Committee minutes dated April 11,2023, the Police Services Board
minutes dated March 15, 2023, the Traffic Advisory Committee Minutes
dated April 13, 2023 and the April 25, 2023 Parks, Beautification and
Cemetery Advisory Committee Minutes as information.
Carried
16. Motions/Notice of Motions
The following motion will be included on the May 23, 2023 Regular Council
meeting agenda:
Moved By: Councillor Parker
THAT Council requests Staff to research and report back on the costing and
possibilities of a reduced scope of the snackbar at the Lake Lisgar Water Park.
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-law 2023-045, A By-Law to close a portion of a Municipal public
roadway known as the unopened Right-of-Way, described as a Road
Allowance Between Concession 3 and 4, North of Talbot Road,
Middleton, East of Bell Mill Sideroad
9
18.2 By-Law 2023-47, A By-Law to Appoint a Municipal Law Enforcement
Officer for the Town of Tillsonburg
Resolution # 2023-208
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
THAT a By-Law to close a portion of a Municipal public roadway known as
the unopened Right-of-Way, described as a Road Allowance Between
Concession 3 and 4, North of Talbot Road, Middleton, East of Bell Mill
Sideroad ; and
A By-law to Appoint a Municipal Law Enforcement Officer for the Town of
Tillsonburg be read for a first, second and third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2023-209
Moved By: Deputy Mayor Beres
Seconded By: Councillor Spencer
THAT By-law 2023-046, to Confirm the Proceedings of the Council Meeting held
on May 8, 2023, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
20. Items of Public Interest
21. Adjournment
Resolution # 2023-210
Moved By: Councillor Parsons
Seconded By: Councillor Luciani
THAT the Council meeting of May 8, 2023 be adjourned at 6:52 p.m.
Carried