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230716 Regular Council Meeting Agenda (2)The Corporation of the Town of Tillsonburg Council Meeting AGENDA Monday, July 17, 2023 5:00 PM Council Chambers 200 Broadway, 2nd Floor 1.Call to Order 2.Closed Session Moved By: ________________ Seconded By: ________________ THAT Council move into Closed Session to consider the following: 2.4.1 EDM 23-06 CLD Phase 1 Environmental Site Assessments - 200 and 248 Broadway Properties 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 239 (2) (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2.4.2 EDM 23.07 CLD Lot 7 Expression of Interest Listing Results and Offers to Purchase 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2.4.3 CAO 23-12 Work Management Agreement with ERTH 239 (2) (d) labour relations or employee negotiations; and 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2.1 Adoption of Agenda 2.2 Disclosures of Pecuniary Interest and the General Nature Thereof 2.3 Adoption of Closed Session Council Minutes 2.4 Reports 2.4.1 EDM 23-06 CLD Phase 1 Environmental Site Assessments - 200 and 248 Broadway Properties 2.4.2 EDM 23-07 CLD Lot 7 Expression of Interest Listing Results and Offers to Purchase 2.4.3 CAO 23-12 Work Management Agreement with ERTH 2.5 Back to Open Session 3.Moment of Silence 4.Adoption of Agenda Moved By: ________________ Seconded By: ________________ THAT the agenda as prepared for the Council meeting of July 17, 2023, be approved. 5. Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting Moved By: ________________ Seconded By: ________________ Page 2 of 302 THAT the Council meeting minutes dated June 26, 2023, be approved. 7.Presentations 7.1 Volunteer Achievement - David Morris Joan Weston, Member of the Museum, Culture, Heritage and Special Awards Advisory Committee 8.Public Meetings 8.1 CP 2023-208 Application for Zone Change - ZN 7-23-03 - 332 Broadway Moved By: ________________ Seconded By: ________________ THAT the Council of the Town of Tillsonburg approve the zone change application submitted by Tim Ford, whereby the lands described as LT 616 PL 500; PT LT 615 PL 500 AS IN 229659, Town of Tillsonburg, known municipally as 332 Broadway, are to be rezoned from ‘Neighbourhood Commercial Zone (NC)’ to ‘Special Neighbourhood Commercial Zone (NC1-sp)’ to permit two (2) Additional Residential Units (ARU) in an existing single detached residential dwelling. 9.Planning Reports 10.Delegations 10.1 Marcel Rosehart Re: Food Truck Event Moved By: ________________ Seconded By: ________________ THAT Council receives the delegation from Marcel Rosehart as information. 10.2 Mark Renaud, Downtown Tillsonburg Business Improvement Area Re: Food Truck Fridays Moved By: ________________ Seconded By: ________________ THAT Council receives the delegation from Mark Renaud as information. 11.Deputation(s) on Committee Reports 12.Information Items Moved By: ________________ Seconded By: ________________ THAT the Long Point Conservation Authority Minutes dated June 7, 2023, be received as Page 3 of 302 information. 12.1 Long Point Region Conservation Authority Minutes - June 7, 2023 13.Staff Reports 13.1 Chief Administrative Officer 13.1.1 CAO 23-08 New Town Hall Project Moved By: ________________ Seconded By: ________________ THAT report titled CAO 23-08 New Town Hall Project be received as information; A. AND THAT staff be directed to transfer the savings realized from the 2022 and 2023 reduced rent payment at the Corporate Office for the unusable space due to the mould remediation to the Facilities Capital Reserve, to be earmarked for the capital costs of the new Town Hall; B. AND THAT staff be directed to transfer the Town Hall unused funds from 2020 of $25,000 from the Tax Rate Stabilization Reserve to the Facilities Capital Reserve, to be earmarked for the capital costs of the new Town Hall; C. AND FURTHER THAT staff be directed to maintain the same 2023 budget for rent for the Corporate Office for 2024, 2025 and 2026 and transfer any unspent amount in the aforementioned years to the Facilities Capital Reserve, to be earmarked for the capital costs of the new Town Hall. D. 13.2 Corporate Services 13.3 Economic Development 13.3.1 EDM 23-12 First Quarter Economic Development and Marketing Results Moved By: ________________ Seconded By: ________________ THAT report EDM 23-12 titled First Quarter Economic Development and Marketing Results be received as information. 13.3.2 EDM 23-13 Lot 4 on Sandy Court – Approval for Easement and Offer to Purchase Moved By: ________________ Seconded By: ________________ THAT report titled EDM 23-13 Lot 4 on Sandy Court – Approval forA. Page 4 of 302 Easement and Offer to Purchase be received; and, THAT a by-law be brought forward to authorize the Mayor and Clerk to execute all documents required to recognize an existing 12 metre wide corridor used by Hydro One Networks Inc for a hydro pole line through the registration of an easement on Part 2, Plan 41R-7549; and, B. THAT a by-law be brought forward to authorize the Mayor and Clerk to enter into an Agreement of Purchase and Sale with E&E McLaughlin Ltd and to execute all documents required to effect a transfer of the property described as Lot 4, Sandy Court. C. 13.4 Finance 13.4.1 FIN 23-13 - 2023 Levy for the Tillsonburg District Memorial Hospital Moved By: ________________ Seconded By: ________________ THAT report FIN 23-23 titled 2023 Levy for the Tillsonburg District Memorial Hospital be received; and A. THAT a By-Law to provide for the adoption of the 2023 levy on the Tillsonburg District Memorial Hospital be brought forward for Council consideration. B. 13.5 Fire and Emergency Services 13.6 Operations and Development 13.7 Recreation, Culture and Parks 13.7.1 2023 Q1 RCP Operating Department Results Moved By: ________________ Seconded By: ________________ THAT report RCP 23-30 titled RCP 2023 Q1 Report be received as information. 13.7.2 RCP 23-31Updated Fee By-Law 2023 Moved By: ________________ Seconded By: ________________ THAT report titled RCP 23-31 2023 Rates and Fees Bylaw Update be received as information; and A. THAT the proposed adjustments to the 2023 Rates and Fees Bylaw reflecting the addition of pickleball programming and soccer field rentals, and amendment to cemetery internment and markers be approved as presented; and B. Page 5 of 302 THAT a By-law to amend Schedule A of By-Law 2022-087 being the Fees and Charges By-law be presented to Council for consideration. C. 13.7.3 RCP 23-32 Lake Lisgar Waterpark Canteen Renovation Moved By: ________________ Seconded By: ________________ THAT report titled RCP-23-32 Lake Lisgar Waterpark Canteen Renovation Update be received as information. 13.7.4 RCP 23-33 Bridges Subdivision and Parkland Dedication Moved By: ________________ Seconded By: ________________ A. THAT report titled RCP-23-33 Bridges Subdivision Parkland Dedication be received as information; and B. THAT expenses incurred by the developer to relocate the Toboggan Hill not be considered as part of the overall cash in lieu of parkland dedication requirement; and C. THAT the existing lease agreement between the Town and 2407774 Ontario Limited, to operate the Toboggan Hill, be terminated and a new lease agreement for the proposed toboggan hill location not be executed due to liability concerns. 14.New Business 15.Consideration of Minutes 15.1 Committee Minutes Moved By: ________________ Seconded By: ________________ THAT Council receives the following minutes of Committees as information: Police Service Board Minutes of May 17, 2023• Economic Development Advisory Committee Meeting of June 13, 2023• Museum, Culture, Heritage & Special Awards Advisory Committee Meeting of June 21, 2023 • Recreation and Sports Advisory Committee Meeting of July 6, 2023 • Economic Development Advisory Committee Meeting of July 11, 2023 • Page 6 of 302 16.Motions/Notice of Motions 16.1 Reducing Gardens - Councillor Rosehart Moved By: ________________ Seconded By: ________________ WHEREAS, a Town of Tillsonburg Recreation, Culture & Parks Departmental Service Review was completed by The Clarico Group in April of 2020; and WHEREAS several of the report’s findings recommended the reduction of flower beds and gardens in parkettes; BE IT THEREFORE RESOLVED: THAT Staff review recommendations from the 2020 Recreation, Culture & Parks Department Service Review conducted by The Clarico Group pertaining to the reduction of flower beds and gardens; and 1. THAT Staff bring back a report to Council identifying cost savings regarding the limiting of the number of flower beds and gardens in the Town. 2. 16.2 Canada Goose Population - Councillor Luciani Moved By: ________________ Seconded By: ________________ THAT Staff be directed to bring back a report to Council on a program to control the expanding Canada Goose population within the Town of Tillsonburg to help mitigate the negative impacts they have on local residents and park areas. 16.3 Food Truck Pilot - Councillor Parsons Moved By: ________________ Seconded By: ________________ WHEREAS The Business Improvement Area (BIA) has requested an encroachment permit for Food Truck Fridays in Downtown Tillsonburg; and WHEREAS Town of Tillsonburg By-Law 3666, Being a By-Law to govern the licensing of businesses within the Corporation of the Town of Tillsonburg, does not allow the operation of Food Trucks on any municipal property including, but not limited to road allowances or the Downtown Area or to operate within 150 metres of a food service location; BE IT SO RESOLVED THAT the Town of Tillsonburg Council authorize a Pilot Project from July 18th to October 31st, 2023 to allow Food Trucks in the downtown core on Food Truck Fridays within an approved encroachment permit area; and 1. Page 7 of 302 THAT a Business License valid until October 31, 2023, be issued to Food Trucks that are not already licensed, upon inspections from relevant departments at a cost of $210 that are participating in the pilot event; and 2. THAT staff provide a summary report in Q1 of 2024 on the pilot program outcomes including any recommendations for permanent changes. 3. 16.4 Bert Newman Park - Deputy Mayor Beres Moved By: ________________ Seconded By: ________________ THAT staff be directed to deploy vandalism reduction tactics within Bert Newman Park and, where possible, increase patrol of the location both from Parks and By-Law Enforcement staff; and 1. THAT staff identify the vandalism to the Tillsonburg branch of the OPP and request any additional patrols that could be made available; and 2. THAT staff consider fencing or other items that could increase the protection of the park within their 2024 budgets; and 3. THAT staff review a potential vandalism by-law and enforcement and present a report to Council. 4. 17.Resolutions/Resolutions Resulting from Closed Session 18.By-Laws 18.1 By-Law 2023-057 A BY-LAW to Levy the 2023 Amount Payable for the Tillsonburg District Memorial Hospital 18.2 By-Law 2023-060 A BY-LAW to amend By-Law 2022-087 being a By-Law to provide a schedule of fees for certain municipal applications, services and permits 18.3 By-Law 2023-061 A BY-LAW to amend Zoning By-Law Number 3295, as amended (ZN 7-23-01) 18.4 By-Law 2023-062 A BY-LAW to amend Zoning By-Law Number 3295, as amended (ZN 7-23-02) 18.5 By-Law 2023-063 A BY-LAW to amend Zoning By-Law Number 3295, as amended (ZN 7-23-03) Moved By: ________________ Seconded By: ________________ THAT a By-Law to Levy the 2023 Amount Payable for the Tillsonburg District Memorial Hospital; and Page 8 of 302 A By-Law to amend By-Law 2022-087 being a By-Law to provide a schedule of fees for certain municipal applications, services and permits; and A By-Law to Amend Zoning By-Law Number 3295 (By-Law 2023-061); and A By-Law to Amend Zoning By-Law Number 3295 (By-Law 2023-062); and A By-Law to Amend Zoning By-Law Number 3295 (By-Law 2023-063) be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 19.Confirm Proceedings By-law Moved By: ________________ Seconded By: ________________ THAT By-Law 2023-054, to Confirm the Proceedings of the Council Meeting held on July 17, 2023, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 20.Items of Public Interest 21.Adjournment Moved By: ________________ Seconded By: ________________ THAT the Council meeting of July 17, 2023, be adjourned at _____ p.m. Page 9 of 302 1 The Corporation of the Town of Tillsonburg Council Meeting MINUTES Monday, June 26, 2023 6:00 PM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Mayor Gilvesy (Chair) Deputy Mayor Beres Councillor Luciani Councillor Parker Councillor Parsons Councillor Rosehart Councillor Spencer Staff: Kyle Pratt, Chief Administrative Officer Tanya Daniels, Director of Corporate Services/Clerk Cephas Panschow, Development Commissioner Sheena Pawliwec, Director of Finance/Treasurer Johnathon Graham, Director of Operations & Development Julie Columbus, Director of Recreations, Culture & Parks Renato Pullia, Director of Innovation & Strategic Initiatives Julie Ellis, Deputy Clerk _____________________________________________________________________ 1. Call to Order 2. Closed Session (5:30 p.m.) Resolution # 2023-259 Moved By: Councillor Parker Seconded By: Deputy Mayor Beres THAT Council move into Closed Session to consider the following: Page 10 of 302 2 2.4.1 EDM Report - 25 Maple Lane 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried 2.1 Adoption of Agenda 2.2 Disclosures of Pecuniary Interest 2.3 Adoption of Closed Council Minutes 2.4 Reports 2.4.1 EDM Report Re: 25 Maple Lane 2.5 Back to Open Session 3. Moment of Silence Open Session resumed at 6:00 p.m. 4. Adoption of Agenda (6:00 p.m.) Resolution # 2023-264 Moved By: Councillor Luciani Seconded By: Councillor Parsons THAT the agenda as prepared for the Council Meeting of June 26, 2023, be approved. Carried 5. Disclosures of Pecuniary Interest and the General Nature Thereof None. 6. Adoption of Council Minutes of Previous Meeting Resolution # 2023-265 Moved By: Deputy Mayor Beres Seconded By: Councillor Spencer Page 11 of 302 3 THAT the Council meeting minutes dated June 14, 2023 be approved. Carried 7. Presentations 7.1 Sergeant Rob Griffin, Municipal Policing Specialist, West Region, Ontario Provincial Police Re: The Enhancements Process Sergeant Rob Griffin, Municipal Policing Specialist for the Ontario Provincial Police presented on The Enhancement Process. The presenter answered various questions from members of Council. Officer S/Sgt Jen Ormsby and Police Services Board Chair Larry Scanlan were also in attendance. Resolution # 2023-266 Moved By: Councillor Parker Seconded By: Councillor Rosehart THAT Council receives the presentation from Sergeant Rob Griffin as information. Carried 8. Public Meetings 8.1 CP 2023-166 Application for Zone Change ZN-23-01 - Southside Construction Management Ltd. - 97 North Street West Laurel Davies-Snyder, Planner, Oxford County, attended before Council to provide an overview of the application CP 2023-166 Application for Zone Change ZN-23-01 - Southside Construction Management Ltd. - 97 North Street West. Applicant agent, Casey Kulchycki, attended virtually to express support for the application. Resolution # 2023-267 Moved By: Councillor Parsons Seconded By: Deputy Mayor Beres THAT Council approves the zone change application submitted by Southside Construction Management Ltd., whereby the lands described Page 12 of 302 4 as Part Lot 8, Concession 11 (Dereham), Town of Tillsonburg are to be rezoned from ‘Passive Open Space Zone (OS1)’ to ‘Minor Institutional Zone (IN1)’ to recognize and preserve an existing First Nations cemetery, registered under the Funeral, Burial and Cremation Services Act. Carried 9. Planning Reports 9.1 CP 2023-195 Application for Zone Change ZN 7-23-02 97 North Street West Laurel Davies-Snyder, Planner, Oxford County, attended before Council to overview CP 2023-195 Application for Zone Change ZN 7-23-02 97 North Street West. Laurel answered questions from members of Council. Resolution # 2023-268 Moved By: Councillor Spencer Seconded By: Councillor Luciani THAT Council approves the zone change application submitted by Southside Construction Management, for lands legally described as Part of Lot 8, Concession 11 (Dereham), in the Town of Tillsonburg, to remove the Holding Provision from the lands as identified on Plates 1 and 2 of Report No. CP 2023-195. Carried 10. Delegations 10.1 Rosemary Dean, Tillsonburg Tri-County Agricultural Society Re: In- Kind Use of Grounds at Memorial Park Rosemary Dean, from the Tillsonburg Tri-County Agricultural Society, attended before Council to request the In-Kind Use of the Grounds at Memorial Park for the Tillsonburg Fair. Resolution # 2023-269 Moved By: Councillor Rosehart Seconded By: Deputy Mayor Beres Page 13 of 302 5 THAT Council receives the Delegation from Rosemary Dean and permission be granted as requested. Carried 10.2 Kirby Heckford Re: Request for Parkland in the Bridges Golf Course Development Kirby Heckford presented to Council to request Parkland in the Bridges Golf Course Development and was joined by Pat Carroll. Resolution # 2023-270 Moved By: Councillor Parker Seconded By: Councillor Parsons THAT Council receives the delegation from Kirby Heckford as information; and THAT Council defers this decision until a staff report in regards to options available to include for park land dedication, options for safety, and review of the town's insurance be made available regarding the sledding hill located at 101 John Pound Road. Carried 11. Deputation(s) on Committee Reports 11.1 RCP 23-29 Recreation and Sports Advisory Committee Recommendation - Sports Hall of Fame Councillor Parker provided comment regarding the applications received. Resolution # 2023-271 Moved By: Deputy Mayor Beres Seconded By: Councillor Rosehart A. THAT report titled Recreation & Sports Advisory Committee Recommendation - Sports Hall of Fame be received as information; and B. THAT Council approve the recommendation of the Recreation and Sports Advisory Committee as follows: Page 14 of 302 6 THAT the Recreation and Sports Advisory Committee recommend that the following individuals to be inducted into Hall of Fame: Dan Sanders – Community builder, Jeff Bes – Individual athlete and Lloyd Andrews – Individual athlete. Carried 12. Information Items 13. Financial Results 13.1 Finance Overview 13.1.1 FIN 23-12 2023 First Quarter Consolidated Operating Results Sheena Pawliwec, Director of Finance/Treasurer, provided an introduction. Resolution # 2023-272 Moved By: Councillor Luciani Seconded By: Councillor Spencer THAT report titled 2023 First Quarter Consolidated Operating Results be received as information. Carried 13.2 Department Results Resolution # 2023-273 Moved By: Councillor Parker Seconded By: Councillor Rosehart THAT the following reports be received as information: 13.2.1 Corporate Services 13.2.1.1 2023 Q1 Corporate Services Department Results 13.2.2 Economic Development 13.2.3 Finance 13.2.3.1 FIN 23-11 2023 First Quarter Finance Department Results Page 15 of 302 7 13.2.4 Fire and Emergency Services 13.2.4.1 FRS-23-08 Fire Services 2023 Q1 Report 13.2.5 Operations and Development 13.2.5.1 OPD 23-26 2022 Fourth Quarter Operations and Development Services 13.2.5.2 OPS 23-29 2023 First Quarter Operations and Development Services 13.2.5.3 OPD 23-25 - 2023 First Quarter Building, Planning, By-Law Services Results 13.2.6 Recreation, Culture and Parks Carried 14. Staff Reports 14.1 Chief Administrative Officer 14.1.1 CAO 23-10 CMHC Housing Accelerator Fund Application Update Renato Pullia, Director of Innovation & Strategic Initiatives, provided an update on Report CAO 23-10 and support, in principle, the application submission. Resolution # 2023-274 Moved By: Councillor Parsons Seconded By: Deputy Mayor Beres A. THAT report titled "CAO 23-10 CMHC Housing Accelerator Fund Application Update” be received as information; and B. THAT Council approve in principle an application to the Canada Mortgage and Housing Corporation (CMHC) Housing Accelerator Fund (HAF). Carried 14.1.2 CAO 23-09 Community Health Care Committee Appointments Page 16 of 302 8 Resolution # 2023-275 Moved By: Councillor Parker Seconded By: Councillor Rosehart A. THAT report titled “Community Health Care Committee Appointments” be received as information; and B. THAT a by-law to amend By-Law 2023-009, being a by-law to appoint members to Town of Tillsonburg advisory Committees be brought forward for Council’s consideration. Carried 14.2 Corporate Services 14.3 Economic Development 14.3.1 EDM 23-10 Bridge Street Re-Imagining Task Force Recommendation Regarding Design Consultant Mike Bossy, Chair of the Bridge Street Re-Imagining Task Force, provided background on the report and responded to questions of Council. Resolution # 2023-276 Moved By: Councillor Luciani Seconded By: Councillor Spencer A. THAT report EDM 23-10 Bridge Street Re-Imagining Task Force Recommendation Regarding Design Consultant be received; B. THAT RFP 2023-009 Professional Consulting Services to develop a Streetscaping Plan for Bridge Street be awarded to SHIFT Landscape Architecture Co. Inc.of Guelph in the amount of $67,746 (non-recoverable HST included) and an additional amount of $13,155 (non-recoverable HST included) for the two Provisional Areas; C. THAT staff be authorized to execute the agreement with Shift Landscape Architecture Co. Inc. Carried Page 17 of 302 9 14.3.2 EDM 23-11 Surplus Land Declaration – Multiple Portions of Unopened Right-of-Way South of Wood Haven Drive Resolution # 2023-277 Moved By: Deputy Mayor Beres Seconded By: Councillor Rosehart A. THAT report EDM 23-11 titled Surplus Land Declaration – Multiple Portions of Unopened Right-of-Way South of Wood Haven Drive be received as information; and B. THAT the Unopened Right-of-Way Lands located south of Ridge Boulevard and Wood Haven Drive, described as parts of Part 8, Plan 41R-940, and portions of a 1 foot reserve described as parts of Block 45, Plan 41M-232, south of Wood Haven Drive, be closed; and C. THAT portions of the Unopened Right-of-Way, described as parts of Part 8, Plan 41R-940, and portions of a 1 foot reserve described as parts of Block 45, Plan 41M-232, south of Wood Haven Drive, be declared surplus to the needs of the Town of Tillsonburg in accordance with Bylaw 2021-031 (land disposition) including suitable notification to the public; and D. THAT a road closure bylaw be brought forward for Council’s consideration. Carried 14.4 Finance 14.5 Fire and Emergency Services 14.6 Operations and Development 14.6.1 OPD-23-28 - Rainbow Crosswalk Request Jonathon Graham, Director of Operations and Development, provided an overview and included updated comments regarding the MTO opinion returned with framework to support as well as a letter of opposition that was received. Jonathan Graham answered various questions of Council. Page 18 of 302 10 Resolution # 2023-278 Moved By: Councillor Spencer Seconded By: Councillor Parsons A. THAT report OPD 23-28 Rainbow Crosswalk Request be received as information; and B. THAT Town Staff coordinate with Oxford Pride the installation of a Rainbow Crosswalk at corner of Broadway and Bridge Street, between the Clocktower and Kelsey's restaurant, being of the relative design of ladder ; and C. THAT the Mayor and CAO be authorized to enter into a Rainbow Crosswalk Installation & Maintenance – Agreement and Terms of Reference with Oxford Pride for a period of five (5) years inclusive of the following additions: o the agreement should include damage coverage for the course of the term; o damage coverage to include the parallel white lines; o repairs to be noted to be addressed within 5 business days; o language regarding ability to renew the agreement at the end of the five year term in agreeable terms and should Oxford Pride not wish to renew the Town will review their options. Carried 14.7 Recreation, Culture and Parks 15. New Business 16. Consideration of Minutes 16.1 Advisory Committee Minutes Resolution # 2023-279 Moved By: Councillor Spencer Seconded By: Councillor Parsons THAT Council receives as information: Page 19 of 302 11  The Community Health Care Committee minutes dated May 16, 2023; and  The Accessibility Advisory Committee minutes dated June 20, 2023. Carried 17. Motions/Notice of Motions 17.1 Tipping Fees - Councillor Parker Resolution # 2023-280 Moved By: Councillor Parker Seconded By: Deputy Mayor Beres THAT Council requests staff to bring a report to council for the 2024 budget in regards to the Town of Tillsonburg covering the tipping fees for residential users at the Transfer station. Carried 17.2 Reducing Gardens - Councillor Rosehart The following motion will be included on the July 17, 2023 Regular Council meeting agenda: WHEREAS, a Town of Tillsonburg Recreation, Culture & Parks Departmental Service Review was completed by The Clarico Group in April of 2020; and WHEREAS several of the report’s findings recommended the reduction of flower beds and gardens in parkettes; BE IT THEREFORE RESOLVED: 1. THAT Staff review recommendations from the 2020 Recreation, Culture & Parks Department Service Review conducted by The Clarico Group pertaining to the reduction of flower beds and gardens; and 2. THAT Staff bring back a report to Council identifying cost savings regarding the limiting of the number of flower beds and gardens in the Town. Page 20 of 302 12 17.3 Canada Goose Population - Councillor Luciani The following motion will be included on the July 17, 2023 Regular Council meeting agenda: THAT Staff be directed to bring back a report to Council on a program to control the expanding Canada Goose population within the Town of Tillsonburg to help mitigate the negative impacts they have on local residents and park areas. 18. Resolutions/Resolutions Resulting from Closed Session 19. By-Laws 19.1 By-Law 2023-055 A By-Law to Amend Zoning By-Law Number 3295, as amended 19.2 By-Law 2023-059 A By-Law to Amend By-Law 2023-009 Being a By- Law to appoint members to Town of Tillsonburg Council Advisory Committees Resolution # 2023-281 Moved By: Councillor Luciani Seconded By: Councillor Rosehart THAT a By-Law to Amend Zoning By-Law Number 3295, as amended; and A By-Law to Amend By-Law 2023-009 Being a By-Law to appoint members to Town of Tillsonburg Council Advisory Committees be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Confirm Proceedings By-law Resolution # 2023-282 Moved By: Councillor Parsons Seconded By: Councillor Parker THAT By-Law 2023-056, to Confirm the Proceedings of the Council Meeting held on June 26, 2023, be read for a first, second, third and final reading and that the Page 21 of 302 13 Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 21. Items of Public Interest 21.1 Closed Session Resolution # 2023-283 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani THAT Council return to Closed Session to resume item 2.4.1 Carried 22. Adjournment Resolution # 2023-284 Moved By: Councillor Rosehart Seconded By: Councillor Luciani THAT the Council meeting of June 26, 2023 be adjourned at 8:05 p.m. Carried Page 22 of 302 Report No: CP 2023-208 COMMUNITY PLANNING Council Date: July 17, 2023 To: Mayor and Members of Tillsonburg Council From: Laurel Davies Snyder, Development Planner, Community Planning Application for Zone Change ZN 7-23-03 – Pamela and Timothy Ford REPORT HIGHLIGHTS  The application for a Zone Change proposes to rezone the subject property from ‘Neighbourhood Commercial Zone (NC)’ to ‘Special Neighbourhood Commercial Zone (NC- sp)’ to permit two Additional Residential Units (ARUs) in the existing structure.  Planning staff are recommending support of the application, as it is consistent with the policies of the Provincial Policy Statement and maintains the intent and purpose of the Official Plan with respect to residential intensification and development within Low Density Residential Areas. DISCUSSION Background APPLICANT/OWNER: Pamela and Timothy Ford 18 Bier Crescent, New Hamburg ON N3A1Y4 LOCATION: The subject lands described as LT 616 PL 500; PT LT 615 PL 500, Town of Tillsonburg. The subject lands are located on the northeast corner of Broadway and Gowrie Street East, and known municipally as 332 Broadway. COUNTY OF OXFORD OFFICIAL PLAN: Schedule “T-1” Tillsonburg Land Use Plan Residential Schedule “T-2” Town of Tillsonburg Low Density Residential Residential Density Plan TOWN OF TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: Neighbourhood Commercial Zone (NC) Proposed Zoning: Special Neighbourhood Commercial Zone (NC-sp) Page 23 of 302 Report No: CP 2023-208 COMMUNITY PLANNING Council Date: July 17, 2023 Page 2 of 9 PROPOSAL: The purpose of this application is to rezone the subject property from ‘Neighbourhood Commercial Zone (NC)’ to ‘Special Neighbourhood Commercial Zone (NC-sp)’ to permit two Additional Residential Units (ARUs) in the existing structure, for a total of three residential units on the subject lands. The subject lands are approximately 452.3 m2 (4,865.29 ft2) in area and contain a single detached dwelling and detached garage. The property historically contained both a commercial and a residential use. The dwelling currently contains two residential units, one of which was constructed without the benefit of a building permit by a previous owner (basement unit). The applicant proposes to legalize the basement unit and add a third residential unit. The Applicant has stated that all construction work for the residential units will be internal to the existing structure, and the applicant is not proposing to alter the height or footprint of the existing residential dwelling. The approximate size of each unit would be as follows:  Unit 1 - existing (upper/main): 93 m2 (1000 ft2)  Unit 2 - proposed (main): 102 m2 (1100 ft2)  Unit 3 - existing (basement): 69.6 m2 (750 ft2) The Applicant is required to provide two parking spaces for the existing legal dwelling and one space for each additional unit. The proposal for providing the required on-site parking is:  1 parking spaces: existing driveway off of Gowrie; and,  3 parking spaces: existing driveway/parking area off of Broadway. The land uses immediately surrounding the subject lands are detached residential dwellings. The lot fabric immediately surrounding the subject lands and in the surrounding area vary in size and configuration. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, 2020 Aerial Map, provides an aerial view of the subject property. Plate 3, Applicant’s Sketch, provides a sketch of the subject lands, as provided by the applicant and includes building location as well as existing and proposed parking areas. Application Review 2020 PROVINCIAL POLICY STATEMENT (PPS) The 2020 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Page 24 of 302 Report No: CP 2023-208 COMMUNITY PLANNING Council Date: July 17, 2023 Page 3 of 9 Section 1.0 of the PPS sets out goals and directions for Building Strong Healthy Communities. In Section 1.1.1, the PPS states that healthy, liveable and safe communities are sustained by promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term and cost-effective development patterns and standards to minimize land consumption and servicing costs. Section 1.1.3.1 directs that settlement areas shall be the focus of growth and development, and their vitality and regeneration shall be promoted. Further, Section 1.1.3.2 states that land use patterns within settlement areas shall be based on:  densities and a mix of land uses which are appropriate for and efficiently use existing infrastructure and public service facilities (available and planned);  support active transportation;  efficiently use land and resources; and,  support for a range of uses and opportunities for intensification and redevelopment in accordance with the criteria outlined in policy 1.1.3.3. Section 1.1.3.4 directs that appropriate development standards shall be promoted which facilitate intensification, redevelopment and compact form, while avoiding or mitigating risks to public health and safety. Further, Section 1.4 – Housing, and specifically section 1.4.3, states that planning authorities shall provide for an appropriate mix of housing options, including additional residential units, and densities to meet projected needs of current and future residents of the regional market area by:  establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households;  permitting and facilitating all forms of residential intensification and redevelopment and all forms of housing required to meet the social, health and well-being requirements of current and future residents, including special needs requirements;  directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs;  promoting densities for new housing which efficiently uses land, resources, infrastructure and public service facilities, and support the use of active transportation and transit areas where it exists or is to be developed; and,  establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form while maintaining appropriate levels of public health and safety. Official Plan The subject lands are designated ‘Residential’ as per Schedule T-1, Town of Tillsonburg Land Use Plan and ‘Low Density Residential’ as per Schedule T-2, Town of Tillsonburg Residential Density Plan, as contained in the Official Plan. The policies in Section 8.2.1 of the Official Plan – Housing Development and Residential Area Strategic Approach – apply to the areas of the subject lands designated ‘Low Density Residential’. Low Density Residential areas are primarily developed or planned for a variety of low-rise, low density housing forms including both executive and smaller single detached dwellings, semi- detached, duplex, and converted dwellings, townhouses, and other similar development. Within these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. Page 25 of 302 Report No: CP 2023-208 COMMUNITY PLANNING Council Date: July 17, 2023 Page 4 of 9 Policies in Section 8.2.1 identify a number of strategies “to provide present and future residents of Tillsonburg with a choice of adequate and affordable housing which meets their needs”. Specific strategies developed to support achievement of these goals include:  Accommodating the present and future demand for housing in Tillsonburg through the efficient use of vacant residentially-designated lands, underutilized parcels in built-up areas and existing housing stock in all neighbourhoods, with the objective of also reducing energy consumption, decreasing the financial burden of underutilized municipal services, and relieving pressure for development of natural areas and open spaces;  Facilitating a choice of housing type, tenure, cost and location that meets the changing needs of all types of households by providing for a variety and mix of housing throughout the Town;  Increasing the supply of affordable housing by integrating adequate housing for low and moderate income households and those with special needs throughout the Town and establish and monitor minimum affordable housing targets to ensure that the percentage of affordable housing is maintained or enhanced;  Promoting and facilitating the provision of affordable housing through the co-operative efforts of all levels of government, the private sector and volunteer interest groups through such means as technical assistance, land conveyances, joint ventures, regulatory measures, and incentives. The policies in Section 8.2.2.5 – Residential Intensification and Redevelopment - promote residential intensification in appropriate locations to make more efficient use of existing land, infrastructure, and public services. Residential intensification is permitted in appropriate locations within the Residential and Central Areas of the Town, subject to complying with the policies of the associated land use designations pertaining to the density, form and scale of residential development being proposed. The policies in Section 10.3.5 – Zoning By-Laws and Non-Conforming Uses – provide criteria for identifying and recognizing non-conforming uses in the zoning by-law. Section 10.3.5 also provides criteria for permitting minor expansion or minor change in use. These include ensuring adequate services (water supply, sewage facilities, stormwater management, road access), ensuring adequate parking and loading facilities, and ensuring compatibility with existing land uses in the vicinity (noise, odour, emissions, vehicular traffic, visual intrusion), maintaining the general intent of the Official Plan, and any other conditions deemed appropriate. Zoning By-law The subject property is currently zoned ‘Neighbourhood Commercial (NC)’, according to the Town of Tillsonburg Zoning By-law. Permitted uses within the ‘Neighbourhood Commercial Zone’ include an accessory dwelling unit in the upper storey of a building containing a permitted non- residential use, an automated teller, a convenience store, a day care centre, a dry cleaning depot, an eating establishment, excluding a drive through facility, a fitness club, a personal service establishment, a postal outlet, a public library, a public use (in accordance with the provisions of Section 5.27 of this By-Law), a studio; and, a video rental establishment. Agency Comments  Oxford County Engineering Services: The Applicant is required to submit a completed Sewage and Water System Capacity Confirmation Form for review/completion by Oxford County Public Works. Page 26 of 302 Report No: CP 2023-208 COMMUNITY PLANNING Council Date: July 17, 2023 Page 5 of 9  Tillsonburg Building Services: A building permit will be required to change the commercial use to residential, and to establish the two proposed new residential units.  Tillsonburg Economic Development and Marketing: No questions or concerns with the rezoning to permit additional residential within the existing structure. Note that this property and the adjacent 336 Broadway property would provide a larger commercial site for potential redevelopment if ever amalgamated under one ownership. As the Town continues to experience growth pressures, these commercial lands could become more attractive for commercial development in the future.  Tillsonburg Engineering: The front of the property along Broadway is currently paved. It should be noted that this area should not be used as a parking space. Drivers that have to stop at the intersection of Gowrie Street and Broadway would have trouble seeing around the corner making it difficult to safely turn onto Broadway which can get very busy at times. Refer to the Tillsonburg Zoning By-Law Subsection 5.29 Sight Triangles with respect to the property.  Tillsonburg District Chamber of Commerce: Support for application; ensure consideration is given to parking.  Tillsonburg Hydro Inc.: Contact THI directly for a new or upgraded electrical service including an additional meter. Public Consultation A Notice of Complete Application was circulated on June 23, 2023, and the Notice of Public Meeting was circulated to surrounding property owners on June 30, 2023. Correspondence received from the public is attached to this report for Council’s consideration. Planning Analysis Current provisions contained in the Planning Act permit up to two Additional Residential Units (ARUs) in single detached, semi-detached and street townhouse dwellings, and/or in a structure ancillary to such dwellings. The application for zone change proposes to permit two ARUs of approximately 102 m2 (1100 ft2) and 69.6 m2 (750 ft2) in an existing single detached residential dwelling for a total of three residential units on the subject property. The proposal is consistent with the PPS direction to provide for an appropriate diversity of housing types and densities to meet the needs of current and future residents. If approved, this proposal will provide a total of three housing opportunities within walking distance of the Town’s Central Area, and make efficient use of existing municipal infrastructure. As the proposal will utilize the existing structure, staff are of the opinion that the development will facilitate intensification, redevelopment and compact form. The proposal complies with the policies contained within Section 8.2.2.2 of the Official Plan that encourage the creation of housing opportunities that may result in a mix of tenure forms throughout Tillsonburg, such as ownership, rental, and cooperative. Page 27 of 302 Report No: CP 2023-208 COMMUNITY PLANNING Council Date: July 17, 2023 Page 6 of 9 The subject property is located within walking distance of the Tillsonburg Downtown and public transit. This proposal is therefore consistent with the policies in Section 8.2.2.5, Residential Intensification and Redevelopment, which promotes residential intensification and redevelopment in appropriate locations to make more efficient use of existing land, infrastructure, and public services. As the proposed units would be internal to the existing residential dwelling, there would be no alteration to the form of the existing residential dwelling. It is the opinion of Planning staff that the proposal is compatible with the existing land uses, building forms, and lot fabrics in the vicinity, and therefore conforms to the policies of the Official Plan regarding Low Density Residential areas within the Town of Tillsonburg. The Applicant is required to provide four (4) on-site parking spaces and is proposing the following:  1 parking space: existing driveway off of Gowrie Street; and,  3 parking spaces: existing driveway/parking area off of Broadway. Tillsonburg Zoning By-Law Subsection - 5.29 Sight Triangles, sets out provisions for maintaining clear sight lines between intersecting streets. In this case, the concern is that sight lines between Gowrie Street and Broadway could be interrupted by vehicles parking directly in front of the existing building. To address these concerns, and maintain clear vehicular and pedestrian sight lines, the applicant has confirmed that there will not be any parking provided in front of the building. Parking will be provided in the existing driveways on the subject property. Planning staff have discussed the proposal and specifically, the on-site parking arrangements, with the Town’s Building Department; the Building Department is supportive of the proposal. The applicant has stated that they will clearly identify and delineate the parking areas/spaces. It is Planning staff’s opinion that the application for a zone change to permit two Additional Residential Units of approximately 102 m2 (1100 ft2) and 69.6 m2 (750 ft2) in an existing single detached residential dwelling is consistent with the provisions of the Planning Act and the policies of the Provincial Policy Statement, and maintains the general intent and purpose of the Official Plan and can be given favourable consideration. Page 28 of 302 Report No: CP 2023-208 COMMUNITY PLANNING Council Date: July 17, 2023 Page 7 of 9 RECOMMENDATIONS It is recommended that the Council of the Town of Tillsonburg approve the zone change application submitted by Tim Ford, whereby the lands described as LT 616 PL 500; PT LT 615 PL 500 AS IN 229659, Town of Tillsonburg, known municipally as 332 Broadway, are to be rezoned from ‘Neighbourhood Commercial Zone (NC)’ to ‘Special Neighbourhood Commercial Zone (NC1-sp)’ to permit two (2) Additional Residential Units (ARU) in an existing single detached residential dwelling. SIGNATURES Authored by: Original signed by Laurel Davies Snyder, RPP, MCIP Development Planner Approved for submission: Original signed by Gordon K. Hough, RPP Director Page 29 of 302 Report No: CP 2023-208 COMMUNITY PLANNING Council Date: July 17, 2023 Page 8 of 9 Appendix A – Correspondence Received from the Public Email received July 6, 2023 Good Afternoon, I received a letter in the mail regarding an application to permit 2 additional residential units at 332 Broadway. I believe this would then make 3 residential units on this property. On the letter, “All required parking will be provided on-site”. I would like to know if parking will be on the front (Broadway side)? If so, I would strongly suggest this be re-visited. When this property was used as a general store, access to Broadway from Gowrie was dangerously impeded by parking vehicles between the Broadway sidewalk and the front of the store. Thanks in advance of your reply. Jim Ronson Page 30 of 302 Report No: CP 2023-208 COMMUNITY PLANNING Council Date: July 17, 2023 Page 9 of 9 Email received July 8, 2023 Dear Sirs White this project will likely not affect me .the parking does Gowrie is our main way out at present there is one parking spot for that building it has two possible three apts .with two car familys the rest is park on Gowrie now to add two more units you may as well shut Gowrie and make it a parking lot at least it will be safer..They state 4 parking spots for possible 6 to 8 cars. also notice over the years 4 spots on paper tend to change when it comes to reality thank you Page 31 of 302 June 7, 2023 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 960 Notes NAD_1983_UTM_Zone_17N 48 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 1: Location Map with Existing Zoning File No: ZN 7-23-03 - Ford LT 616 PL 500; PT LT 615 PL 500 AS IN 229659; 332 Broadway, Tillsonburg Subject Property Gowrie Street East Broadway Denton Avenue Page 32 of 302 June 7, 2023 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 480 Notes NAD_1983_UTM_Zone_17N 24 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500) Plate 2: 2020 Aerial Map File No: ZN 7-23-03 - Ford LT 616 PL 500; PT LT 615 PL 500 AS IN 229659; 332 Broadway, Tillsonburg Subject Property Gowrie Street East Broadway Denton Avenue Page 33 of 302 l::i --oc1 = f., � Garage Driveway PaHo/deck 9x26 = 234 sq ti Property siiz:e 93ft X 63 ft 5859 SQ ft Gras:s 1 :X33 5'61 sq G:ras -11x18 198 q · atio -pa red17x1113 s,q flot pa:r1dng Plate 3: Applicant's Sketch File No: ZN 7-23-03 - Ford LT 616 PL 500; PT LT 615 PL 500 AS IN 229659; 332 Broadway, Tillsonburg Broadway Gowrie Street East Parking (1 or 2 spots) Parking (2 or 3 spots) Page 34 of 302 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER XXXX A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to “NC-6” the zone symbol of the lands so designated “NC-6” on Schedule “A” attached hereto. 2. That Section 15.3 to By-Law Number 3295, as amended, is hereby further amended by adding the following subsection at the end thereof: “15.3.6 LOCATION: LT 616 PL 500; PT LT 615 PL 500 NC-6 (KEY MAP 20) 15.3.6.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any NC-6 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Section 15.1; a single detached dwelling existing on July 17, 2023; an additional residential dwelling unit within the existing single detached dwelling. 15.3.6.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any NC-6 zone use any lot, or erect, alter, or use any building or structure except in accordance with the following provisions: 15.3.6.2.1 Number of Additional Residential Dwelling Units within an Existing Single Detached Dwelling Maximum 2 15.3.6.2.2 Number of Parking Spaces i) Minimum for an existing single detached dwelling 2 ii) Minimum per additional residential dwelling unit 1 Page 35 of 302 The Corporation of the Town of Tillsonburg By-law Number XXXX Page 2 15.3.6.3 That all of the provisions of the NC Zone in Section 15.2 of this By- Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 17th day of July, 2023. READ a third time and finally passed this 17th day of July, 2023. Mayor Clerk Page 36 of 302 ZN 7-23-03 TOWN OF TILLSONBURG BY-LAW NUMBER 2023-XXXX EXPLANATORY NOTE The purpose of By-Law Number 2023-XX is to rezone the subject property from ‘‘Neighbourhood Commercial Zone (NC)’ to ‘Special Neighbourhood Commercial Zone (NC-6)’ to recognize an existing single detached dwelling on the lands and permit two Additional Residential Units (ARUs) in the existing structure. The subject lands are described as LT 616 PL 500; PT LT 615 PL 500, Town of Tillsonburg, and known municipally as 332 Broadway. The subject lands are located on the northeast corner of Broadway and Gowrie Street East and are municipally known as 332 Broadway. The public hearing was held on July 17, 2023. Comments from the public were received and were duly considered by Council in their deliberation on the matter. Any person wishing further information relative to Zoning By-Law Number 2023-XX may contact the undersigned: Tanya Daniels Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 519-688-3009 ext. 4040 File: ZN 7-23-03 (Ford) Report No: CP 2023-208 Page 37 of 302 N54°07'E 30.48 SW ANGLELOT 616, PLAN 500 N37°18'W 14.86LOT 615PLAN 500ALLEYN37°18'W 14.86N54°07'E 30.48LOT 616BROADWAYGOWRIE ST E S C H E DU L E "A " LOT 616, PART LOT 615, JUDGE'S PLAN 500TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO NC-6 NOTE: ALL DIMENSIONS IN M ETRES THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2023 TO BY-LAW No.© 3 0 3 6 91.5 METRES ÞÞ Page 38 of 302 G O W R IE S T EB R O A D WA Y CONCESSION ST WJOHNST B I D WE L L S T W O LF STCONCESSION ST EDE N T O N A V EHARDY AVEN IA G A R A S TR O S S S T PARK AVEA N N S TVICTORIA STG O W RIE S T W ROLPH STLakeLisgar(&19 KEY MAP LANDS TO WHICH BYLAW ____________ APPLIES © 50 0 50 10025 METRES Page 39 of 302 Delegation Request Form Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of Council. Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are livestreamed and recorded. Delegations take place near the beginning of the meeting and are allowed 15 minutes for their presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow for comments and questions from Council. It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. This allows members of Council to have an understanding of the purpose of your delegation. Any Information contained on this form will be made public through the publication of the agenda. Through submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal information within the public record. Applicants may request the removal of their personal contact information when submitting this form. The request to remove personal contact information cannot be made after agenda publication. Please note that all meetings occur in an open public forum and are regularly recorded and televised. Accessibility accommodations are available. Please make your request in advance. Page 40 of 302 First Name * Marcel Last Name * Rosehart Street Address * 25 Brock street west Town/City * Tillsonburg Postal Code * N4G 3A8 Phone Number * 519-688-1700 E-mail * Chrissyscatering@bellnet.ca Subject * food truck event Name of Group or Person(s) being represented (if applicable) chrissys catering All Delegations are limited to fifteen (15) minutes, including questions and answers. * I acknowledge It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. Details of the purpose of the delegation: * i wish to present a petition against the approval of the food truck event. Please indicate the preferred meeting date which you would like to appear as a delegation: 7/17/2023  Page 41 of 302 Do you or any members of your party require accessibility accommodations? * Yes No Will there be a Power Point presentation? * Yes No I acknowledge that all presentation material must be submitted to the Office of the Clerk by 4:30 p.m. the Wednesday before the Council meeting date. I accept Page 42 of 302 Delegation Request Form Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of Council. Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are livestreamed and recorded. Delegations take place near the beginning of the meeting and are allowed 15 minutes for their presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow for comments and questions from Council. It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. This allows members of Council to have an understanding of the purpose of your delegation. Any Information contained on this form will be made public through the publication of the agenda. Through submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal information within the public record. Applicants may request the removal of their personal contact information when submitting this form. The request to remove personal contact information cannot be made after agenda publication. Please note that all meetings occur in an open public forum and are regularly recorded and televised. Accessibility accommodations are available. Please make your request in advance. Page 43 of 302 First Name * Mark Last Name * Renaud Street Address * 164 Broadway Tillsonburg Town Centre Mall Town/City * Tillsonburg Postal Code * N4G 5A8 Phone Number * 519-550-3780 E-mail * m.renaud@tillsonburgbia.ca Subject * To educate Town Council and the citizens of Tillsonburg on the Food Truck Friday event Name of Group or Person(s) being represented (if applicable) Downtown Tillsonburg Business Improvement Area All Delegations are limited to fifteen (15) minutes, including questions and answers. * I acknowledge It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. Details of the purpose of the delegation: * To provide background information regarding the proposed Food Truck Friday's promotion in Downtown Tillsonburg. Please indicate the preferred meeting date which you would like to appear as a delegation: 7/17/2023  Page 44 of 302 Do you or any members of your party require accessibility accommodations? * Yes No Will there be a Power Point presentation? * Yes No Please attach a copy of your presentation. If you experience technical difficulties please submit your presentation materials via email to clerks@tillsonburg.ca I acknowledge that all presentation material must be submitted to the Office of the Clerk by 4:30 p.m. the Wednesday before the Council meeting date. I accept Page 45 of 302 LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of June 7, 2023 Approved July 5, 2023 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 1 - Members in attendance: John Scholten, Chair Township of Norwich Michael Columbus, Vice-Chair Norfolk County Shelley Ann Bentley Haldimand County Dave Beres Town of Tillsonburg Doug Brunton Norfolk County Robert Chambers County of Brant Tom Masschaele Norfolk County Stewart Patterson Haldimand County Chris Van Paassen Norfolk County Rainey Weisler Municipality of Bayham/Township of Malahide Peter Ypma Township of South-West Oxford Regrets: None Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Interim Manager of Watershed Services Zachary Cox, Interim Marketing Coordinator Dana McLachlan, Executive Assistant 1. Welcome and Call to Order The Chair called the meeting to order at 6:30 p.m., Wednesday, June 7, 2023. 2. Additional Agenda Items There were no additional agenda items. 3. Declaration of Conflicts of Interest None were declared. 4. Delegation a) Turkey Point Mountain Bike Club (Sherri Shira) The Turkey Point Mountain Bike Club (TPMBC) is a not for profit organization consisting of trail bike riders with an annual membership ranging between 400 and 600 members. The TPMBC operates within the International Mountain Biking Association guidelines. Page 46 of 302 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 2 - There has been an agreement between LPRCA and the TPMBC since 2012 to access the Anderson tract for bike trails. The current agreement ends later this year and Ms. Schira offered an apology on behalf of the TPMBC for not seeking approval for the previous misunderstanding regarding trail development on LPRCA land. The TPMBC advised that they are committed to working with LPRCA staff to be able to obtain a new agreement to continue trail riding activities within the Anderson tract. Two cheques totaling $3,000 were presented by Club President, Claude LaPrairie, to General Manager, Judy Maxwell, to help with the invasive species control within the Anderson tract. A-53/23 Moved by T. Masschaele Seconded by P. Ypma THAT the LPRCA Board of Directors receives the presentation from the Turkey Point Mountain Bike Club as information. Carried 5. Minutes of the Previous Meeting a) Board of Directors Meeting of April 5, 2023 There were no questions or comments. A-54/23 Moved by D. Beres Seconded by Rainey Weisler THAT the minutes of the LPRCA Board of Directors Meeting held May 3, 2023 be adopted as circulated. Carried 6. Business Arising No business arising from the previous minutes. 7. Review of Committee Minutes a) Lee Brown Marsh Management Committee – December 16, 2022 There were no questions or comments. Page 47 of 302 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 3 - A-55/23 Moved by M. Columbus Seconded by S. Patterson THAT the minutes of the Lee Brown Marsh Management Committee meeting held December 16, 2022 be adopted as circulated. Carried b) Draft Audit and Finance Committee – May 18, 2023 A-56/23 Moved by Rainey Weisler Seconded by C. Van Paassen THAT the draft minutes of the Audit and Finance Committee meeting held May 19, 2023 be adopted as circulated. Carried 8. Correspondence There was no correspondence presented for review. 9. Development Applications a) Section 28 Regulations Approved Permits Through the General Manager’s delegating authority, 24 applications were approved in the past month. LPRCA-58/23, LPRCA-70/23, LPRCA-72/23, LPRCA-82/23, LPRCA- 83/23, LPRCA-84/23, LPRCA-85/23, LPRCA-86/23, LPRCA-87/23, LPRCA-88/23, LPRCA-89/23, LPRCA-90/23, LPRCA-91/23, LPRCA-92/23, LPRCA-93/23, LPRCA- 94/23, LPRCA-95/23, LPRCA-96/23, LPRCA-97/23, LPRCA-98/23, LPRCA-99/23, LPRCA-100/23, LPRCA-101/23, and LPRCA-102/23. All of the staff-approved applications met the requirements as set out in LPRCA’s policies for the administration of Section 28 of the Conservation Authorities Act. A-57/23 Moved by S. Bentley Seconded by P. Ypma THAT the LPRCA Board of Directors receives the Section 28 Regulations Approved Permits report dated June 7, 2023 as information. Carried Page 48 of 302 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 4 - 10. New Business a) General Manager’s Report The General Manager provided an overview of operations this past month. The Planning Department issued 63 permits as at May 31, 2023, down slightly from last year, has provided comments to municipal staff on 58 planning applications. Sarah Pointer has been hired as the Curator at Backus. A board member asked how staffing at the parks was this year. The board was notified that staffing is much better than it has been over the last couple of years but there are still a couple of positions to be filled. Also, there were two recent resignations by a park supervisor and assistant park supervisor that will need to be filled. A-58/23 Moved by Rainey Weisler Seconded by C. Van Paassen That the LPRCA Board of Directors receives the General Manager’s Report for May 2023 as information. Carried b) Cost Apportioning Agreements for Category 3 Programs and Services To comply with the amended Conservation Authorities Act, LPRCA completed an Inventory of Programs and Services and categorized the programs and services into three categories. Under the new regulations, Category 3, other programs and services that LPRCA determines are advisable, can only be funded in whole or in part with municipal levy only if there is a cost-apportioning agreement with each municipality. A-59/23 Moved by S. Patterson Seconded by D. Brunton THAT the LPRCA Board of Directors direct staff to request feedback from municipal staff on the draft Cost Apportioning Agreement for Category 3 Programs and Services prior to its circulation to Member Municipal Councils for consideration. Carried c) Legislative Update and Comments – ERO Posting 019-6813 On April 6, the government released a proposed Provincial Planning Statement to replace the Provincial Policy Statement and A Place to Grow: Growth Plan for the Page 49 of 302 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 5 - Greater Golden Horseshoe. The Environmental Registry of Ontario (ERO) post was open for a 60-day commenting period due to close June 5, 2023. The deadline has since been extended to August 4, 2023. Comments were submitted by LPRCA to the ERO prior to the deadline and can be found in the staff report to the board. A-60/23 Moved by T. Masschaele Seconded by D. Beres THAT the LPRCA Board of Directors receives the “Review of proposed policies adapted from A Place to Grow and Provincial Policy Statement to form a new provincial planning policy instrument” and the associated submission to the Environmental Registry of Ontario as information. Carried d) Audit and Finance Committee Terms of Reference The current Audit and Finance Committee Terms of Reference is included in the Personnel Policy, Part 2, Section 32. The objective is to update the Terms of Reference to align with the Administrative By-Law and remove it from the Personnel Policy as a separate policy. The Draft Terms of Reference was presented and approved to be forwarded to the Board for approval at the May 18, 2023 Audit and Finance Committee meeting. A-61/23 Moved by D. Beres Seconded by R. Weisler THAT the Audit and Finance Committee Terms of Reference Part 2 Section 32 of the LPRCA Personnel Policy be removed; AND THAT the Draft Audit and Finance Committee Terms of Reference be approved as presented. Carried e) Education Centre Exterior Upgrades The Conservation Education Centre was built in 1991. Various repairs and upgrades have been achieved with funding from grants and donations. A barrier free ramp, Page 50 of 302 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 6 - accessible entrance doors and two washrooms were upgraded with funding received from the Enabling Accessibility Grant Program. The renovation of the classroom, exhibit area and meeting space, upgraded electrical and lighting, new flooring, and new signage were funded by the Tourism Relief Fund in 2022. To continue with the upgrades, staff requested quotes from contractors and was able to obtain one from PK Construction who had the contract for the accessibility upgrades. A-62/23 Moved by C. Van Paassen Seconded by P. Ypma THAT the LPRCA Board of Directors approves retaining PK Construction Inc. for the replacement of the concrete entrance stairs, new steel rail guards to the elevated landing, and barrier free ramp for $30,500, AND THAT the LPRCA Board of Directors approves retaining PK Construction Inc. for the replacement of existing louvres and flashing around the dormers, cupolas, and gable ends for $28,600, AND THAT the LPRCA Board of Directors approves the use of $50,880 from the Education Centre Internally Restricted Reserve and $8,220 from the Backus Woods Endowment Fund deferred interest revenue. Carried f) Big Otter Creek Floodplain Mapping Study - RFP The floodplain mapping project consists of mapping a portion of the Big Otter Creek from Tillsonburg to Calton Line in the Municipality of Bayham. Mapping for the Big Otter Creek from Norwich to Tillsonburg and Calton Line to Port Burwell was completed in 2020. The updated flood hazard mapping will support the flood forecasting and warning in flood-prone communities, and the MNRF Lake Erie Management Unit’s fish habitat studies on Big Otter Creek. A Request for Proposal (RFP) was issued for the Big Otter Creek Floodplain Mapping Study and 10 proposals were received by the deadline. All of the proposals met the RFP requirements and, as a result of the evaluation process, staff recommended the tender be awarded to Aquafor Beech Limited. The project was included in the 2023 Approved Capital Budget to be funded 50/50 in partnership with the Ministry of Natural Resources and Forests (MNRF) Lake Erie Page 51 of 302 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 7 - Management Unit. The MNRF Lake Erie Management Unit has received additional funding and their commitment is $40,000 or 76% of the approved budget. A-63/23 Moved by Rainey Weisler Seconded by D. Beres THAT the LPRCA Board of Directors approve retaining Aquafor Beech Ltd. for engineering services to complete the Big Otter Creek Floodplain Mapping Study at a cost of $51,930 exclusive of HST. Carried The closed session began at 8:05 p.m. 11. Closed Session A-64/23 Moved by R. Weisler Seconded by S. Patterson THAT the LPRCA Board of Directors does now enter into a closed session to discuss:  A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Authority Carried The board reconvened in open session at 8:58 p.m. The closed meeting minutes of May 3, 2023 was approved in the closed session. Adjournment The Chair adjourned the meeting at 9:00 p.m. _______________________________ ________________________________ John Scholten Judy Maxwell Chair General Manager/Secretary-Treasurer /dm Page 52 of 302 Page 1 of 4 Subject: CAO 23-08 New Town Hall Project Report Number: CAO 23-08 Department: Office of the CAO Submitted by: Laura Pickersgill, Executive Assistant; Renato Pullia, Director of Innovation & Strategic Initiatives; Kyle Pratt, Chief Administrative Officer Meeting Type: Council Meeting Meeting Date: Monday, July 17, 2023 RECOMMENDATION A. THAT report titled CAO 23-08 New Town Hall Project be received as information; B. AND THAT staff be directed to transfer the savings realized from the 2022 and 2023 reduced rent payment at the Corporate Office for the unusable space due to the mould remediation to the Facilities Capital Reserve, to be earmarked for the capital costs of the new Town Hall; C. AND THAT staff be directed to transfer the Town Hall unused funds from 2020 of $25,000 from the Tax Rate Stabilization Reserve to the Facilities Capital Reserve, to be earmarked for the capital costs of the new Town Hall; D. AND FURTHER THAT staff be directed to maintain the same 2023 budget for rent for the Corporate Office for 2024, 2025 and 2026 and transfer any unspent amount in the aforementioned years to the Facilities Capital Reserve, to be earmarked for the capital costs of the new Town Hall. BACKGROUND The consolidated Town Hall project has been underway since 2015. In 2015, a Town Hall Steering Committee was established to review options for a new Town Hall. In 2016, a space needs study was conducted to assess the square footage requirements. At the December 9, 2019 Council meeting the following resolution was passed: THAT Report CAO 19-14 Town Hall Recommended Option- Town Hall Steering Committee be received; AND THAT given that the quotes have come in well in excess of the benchmark and will create a negative impact on future budgets, that Council reject all proposals for the Design, Build/Lease of a new Town Hall and terminate the current RFP process; AND THAT staff report back in February with recommendations on how to proceed with consideration of a complete set of options on how to proceed Page 53 of 302 CAO 23-08 Page 2 of 4 towards new corporate space for the Town of Tillsonburg with lower costs to the Town. In 2020, the Town Hall Steering Committee was reconvened to bring forward a report that compared the Design, Build and Own option(s) and expansion of the current Town Centre Mall space through either a lease or ownership option to the status quo option. In 2021, as a result of the pandemic and the shift to remote work options it was determined that an updated space needs study from the original study done in 2016 would be beneficial to understand how much space would actually be needed in a new Town Hall with a hybrid work model. The updated space needs study, attached as Appendix A, recommends that the next steps to advance the project would include a detailed evaluation of the preferred site or sites followed by a detailed design and tender of the proposed design. On February 28, 2022 the following resolution was passed: THAT Council receives report CAO 22-01 Town Hall Steering Committee Recommendation; AND THAT Council endorses the Town Hall Steering Committees recommendation regarding Option C - Greyfield Site - located at the corner of Brock and Harvey Street at the “Maximum” square footage scenario to enable future growth and expansion; AND THAT staff be directed to move forward with this option. On June 16, 2022 the following resolution was passed: THAT Council direct staff to proceed with an Environmental Site Assessment of the new construction “Greyfield” Option Site in the Harvey and Brock Street Municipal Parking lots to determine the extent of environmental contamination, if any, and potential for any remediation costs. Following this, environmental site assessments were conducted. On April 6, 2023, the newly elected Council held a Priority Setting Meeting. At this meeting the following resolution was passed: THAT staff be directed to focus planning efforts on the consolidated new Town Hall as an expansion to the Customer Service Centre (CSC), 10 Lisgar Avenue, and report to Council on plans, timelines, impacts and other synergies for the CSC location. Page 54 of 302 CAO 23-08 Page 3 of 4 DISCUSSION Given this latest direction, staff are developing a project task list to provide comprehensive steps for moving forward. The current direction would seek to have the existing bays at the CSC demolished with a build up from there for the additional office space. This would mean that Tillsonburg Hydro Inc. and Water/Wastewater operations would be required to move from the CSC into another space. The attached Appendix B looked at the feasibility of consolidating Roads, Fleet, Hydro, Water/Wastewater, and Parks staff into one Operations Centre, whether at the current Spruce St location, or a new location. Staff are reviewing all of the previous completed studies, plus assessing current and future needs, and will evaluate solutions that meet the long-term needs of the Town. These recommendations will be included with the next update report to Council for consideration. As Council is aware, staff are relocating the corporate office for a period of three years to two temporary locations at 51 and 55 Brock Street. The plan for these leases is that the Town remains there for a maximum of three years (with renewal options available for 55 Brock Street, should there be delays in construction of a new town hall, but also with a 120-day termination clause for year three onwards). Staff will be bringing the next report that will include the proposed task list and will seek further Council direction to proceed with the design phase tendering. CONSULTATION Senior Leadership Team, Management Team FINANCIAL IMPACT/FUNDING SOURCE In the 2023 budget, there is $300,000 allocated for the New Town Hall Project, funded from the Tax Rate Stabilization Reserve for the development of design and tender documents. There will be additional funds of approximately $65K for 2022 and $55K for 2023 coming available and recommended to be transferred to the Facilities Capital Reserve. These are a result of savings established from the reduced rent payment at the Corporate Office for the unusable space due to the mould issue. The additional funds for 2022 are recommended to be transferred to the reserve along with early direction to earmark the 2023 amount as included in this report’s recommendation. Both amounts are subject to year-end lease reconciliation for the common area costs. In addition to what is covered in this report’s Discussion section, the Recommendation also includes direction to keep the same rent budget as in 2023 and transfer the rent savings for 2024, 2025 and 2026 to the Facilities Capital Reserve and be reinvested towards the capital costs of the new Town Hall. Additionally, there is $25K in the Tax Rate Stabilization Reserve from 2020 Town Hall unused funds that are being Page 55 of 302 CAO 23-08 Page 4 of 4 recommended to also be transferred to the Facilities Capital Reserve and be earmarked for the capital costs of the new Town Hall. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Position Tillsonburg as a leader in the municipal sector. Priority Project – Immediate Term - Consolidated Town Hall initiative ATTACHMENTS Appendix A – 2021 Space Needs Study- Fabrik Architects Appendix B – 2021 Feasibility Study- Operations Centre Page 56 of 302 1 Tillsonburg Town Hall Space Needs Review Town of Tillsonburg, 200 Broadway St. Suite 200, Tillsonburg, ON N4G 5A7 CONTACT INFO ADDRESS info@Fabrikarchitects.ca 519-743-0608 www.Fabrikarchitects.ca 135 George St N Suite 200 Cambridge, Ontario N1S 5C3 Page 57 of 302 2 Tillsonburg Town Hall Space Needs Review Contents INTRODUCTION Background Statement of Need & Project Purpose 6 1.0 6 Executive Summary4 Study Summary Objective & Project Deliverables 5 6 SUMMARY OF EXISTING CONDITIONS2.0 Synopsis of Section 7 SITE SELECTION & DESIGN4.0 200 Broadway St16 10 Lisgar St17 Corner of Harvey & Brock18 BASIS FOR INTERIOR DESIGN5.0 General Design Guidelines19 Reception20 Open Office21 Kitchen22 Meeting Room23 OVERVIEW OF SURVEY RESULTS3.0 Survey Responses9 Summary of Spaces11 ACCESSIBILITY IN THE WORKPLACE6.0 Synopsis of Section28 CONCLUSIONS & RECOMMENDATIONS7.0 Synopsis of Section 8 Synopsis of Section15 APPENDIX8.0 Private Office24 Washroom25 Council Chambers26 Overall27 Page 58 of 302 3 Tillsonburg Town Hall Space Needs Review Page 59 of 302 4 Tillsonburg Town Hall Space Needs Review Mr. White, This letter is to serve as confirmation of Kontekst Architecture & URBANUS Interiors’ intent to submit a joint integrated design proposal for the above mentioned project and to confirm attendance at the July 4th non mandatory site visit. As the founders and Principals of our firms we believe strongly in an integrated design process to create a uniquely customized and holistic focus. We have partnered on this proposal ith the strong belief that together we can deliver the best solution for your upcoming project. We endeavor to facilitate the bringing together of hands on learning, technology, environmental stewardship and innovation and help present this initiative in a reawakened library of the future that will enrich the user/occupant and owner experience. We thank you for this opportunity to present a design proposal for your review and consideration and look forward to a possible new professional relationship between Kontekst, URBANUS and Glen Abbey Library. Regards, RE: RFP 19-2018 Consulting Services for Glen Abbey Library Renovation and Creation Zones Attention: Mr. Derek White Town of Oakville 1225 Trafalgar Road Oakville Ontario, L6H 0H3 GLEN ABBEY LIBRARY RENOVATION & CREATION ZONES LIBRARIES STORE THE ENERGY THAT FUELS THE IMAGINATION. THEY OPEN UP WINDOWS TO THE WORLD AND INSPIRE US TO EXPLORE AND ACHIEVE, AND CONTRIBUTE TO IMPROVING OUR QUALITY OF LIFE. –SIDNEY SHELDON 5Tillsonburg Town Hall Space Needs Review - Executive Summary Attention: Town Hall Steering Committee, 204 Broadway, Suite 200, Tillsonburg It is with the greatest pleasure that Fabrik Architects submits this Feasibility Report for your review. This report provides an updated assessment of Tillsonburg’s Town Hall space needs and the feasibility of meeting these needs on three different sites. These sites include the existing 200 Broadway mall location, the customer service centre at 10 Lisgar St and the municipal parking lot site at the corner of Harvey and Brock Streets. As Fabrik’s report is an update of the space needs study executed by KNY architects in 2016, it follows the same structure and refers to some of the initial analysis conducted in the original study for reference. The purpose of Fabrik’s update is to reevaluate the space needs and site options for a new Town Hall in light of the global Covid-19 pandemic and resultant changes to the workplace. This includes synthesizing survey data from staff on working from home, analyzing the feasibility of the proposed sites and presenting alternative pandemic responsive office layouts. The end of the report will synthesize our analysis and provide recommendations for site selection and next steps. As the founder and Principal Architect of Fabrik, I strongly believe in providing meaningful, comprehensive, sustainable design solutions that express each of our Client’s respective visions and values. Based on our preliminary design work, Fabrik has developed an understanding and appreciation for the programmatic and organizational needs of the Town of Tillsonburg and recognizes both the deficiencies and opportunities of its current facilities. It is our understanding that the Town of Tillsonburg wishes to invest in a new Town Hall space that better serves their needs and that their current lease is ending in December 2023. Our team understands that a new Town Hall space is critical to both improving operations, and rejuvenating the public office’s appearance within the local community. Based on this understanding and our findings from site visits, analysis and coordination meetings we have determined that the Town Hall requires a more cohesive, functional space that can accommodate all administrative departments and have a greater community presence. The following report lays out the details and implications of our findings and their related recommendations with the aim of identifying an effective solution for Tillsonburg’s Town Hall requirements. Our Team thanks you for this opportunity to present a comprehensive Feasibility Report for your consideration. We would be happy to meet with you to answer any questions you may have, further discuss the details of this report and determine next steps. We look forward to continuing the professional relationship between our team and yours. Regards, Elisia Neves, Principal Architect, Fabrik 200-135 George St. N, Cambridge ON, elisia@Fabrikarchitects. Page 60 of 302 5 Tillsonburg Town Hall Space Needs Review 1.0 Introduction Space Needs Study for Tillsonburg’s Town Hall In 2021 the Town of Tillsonburg issued an RFQ for an updated space needs study for their town hall and associated operations, in June Fabrik was awarded the contract. As per the RFQ and subsequent design coordination meetings the Client has articulated the following project terms of reference: 1. Review the 2016 Space Needs Study completed by KNYMH Inc. and complete a 2021 update to allow the document to reflect short and long term space needs for administrative and operational functions. a) Review Town’s internal staff survey re: Remote Work and Work Preferences b) Review results of any stakeholder engagement session(s) c) Identify changes since 2016 and review impact on space allocations over multiple physical locations housing staff (administrative and operational) d) Update recommendations for space rationalization e) Re-evaluate current Town Hall square footage requirements and provide an updated 20 year growth projection for a new Town Hall 2. Additional report content and commentary to include movement of staffing: a) Identify all Administrative staff and space requirements in a new Town Hall b) Identify all Operations staff and space requirements in a new Town Hall (or elsewhere) c) (Current Operations space study will be provided) d) Operationally, identify synergies e) Statement of growth and change f) Potential efficiencies (Mobility Hub, combined Customer Service, single customer service desk, etc.) g) Pandemic Affect – How to address footprint in post-pandemic times i. Distancing of workstations ii. Hotelling (how to make safe or more compact) iii. Flexibility for staff to drop in and plug in 3. Customized suite of office furniture to optimize square footage a) Status of existing furniture b) Options for furniture layout c) Discuss impact of furniture on Space Needs – how systems furniture can provide many options for staff. 4. Input from consultants/engineers is not required at this time – Consultant to define the space needs for such things as staff, meeting rooms, IT space, etc. 5. Concept design or building design not required at this time – Consultant to provide space required to provide municipal services. Based on these terms of reference Fabrik has prepared the following report including detailed assessments and recommendations. The report includes eight sections and an appendix each addressing different content. The first section as detailed over the following pages provides a background and introduction to the project context and study parameters. Section 2 is a summary of existing site conditions and spatial requirements. Section 3 is an overview of survey results including the post pandemic work survey. Section 4 is analysis of the proposed sites suitability to the project parameters. Section 5 provides a basis for interior design and specifically looks at the impact of COVID-19 on workplace layout considerations. Section 6 looks at accessibility in the workplace as it pertains to the town hall. Finally section 7 provides a summary of previous analysis, conclusions and recommendations for next steps. The body of the report is followed by an appendix that includes sections from KNY Architects original report for reference. STUDY SUMMARY As part of the space needs study Fabrik reviewed three sites as potential locations for the updated town hall facilities: the existing Tillsonburg Town Centre location, the Customer Service Centre and the empty lots at the corner of Harvey and Brock. The area of scope that was reviewed for each of these sites are listed below in square feet (SF) unless otherwise indicated: 200 Broadway 11,743 SF +/- 10 Lisgar St 18,609 SF +/- Harvey & Brock 1.854 Acres +/- Page 61 of 302 6 Tillsonburg Town Hall Space Needs Review 6% (1,328 SF) and 36% (8,563 SF) from the original study. The amount of decrease in area can be largely correlated to the number of changes in the Town’s work model as a result of COVID-19. The realities of a global pandemic have quickly and in some cases permanently shifted office employees into a work from home model. The Town of Tillsonburg’s corporate office is no exception to this trend and previously conducted employee surveys further support the continuation of a hybrid work model for the indefinite future. Furthermore, COVID-19 has prompted Fabrik to reconsider office space planning and design to better adapt to external stressors including public health emergencies. A detailed analysis of these survey results and diagrammatic suggestions of pandemic responsive office spatial layouts can be found in sections 3 and 5 of this report respectively. BACKGROUND For a general background on the Town of Tillsonburg operational structure and summary of existing buildings please see section 1.1 of the 2016 KNY Architects Space Needs Study located in the appendix of this report as this information is unchanged. STATEMENT OF NEED & PROJECT PURPOSE In December 2023 the Town of Tillsonburg’s corporate office lease is expiring presenting an opportunity for much needed facility upgrades. Currently the town’s administrative staff operate over several disparate suites and buildings across town that lack a cohesive identity. Furthermore many of the existing spaces are inefficient, nonfunctional or poorly located. Therefore there is a clear need to reevaluate how to consolidate administrative programs into one functional facility with a clear municipal identity with special consideration for the implications of the global COVID-19 pandemic. OBJECTIVE & PROJECT DELIVERABLES The objective of this study is to produce a comprehensive report detailing space needs and recommendations to aid in the selection of a site for the proposed Town Hall facilities and form criteria for the future design of the new facility. In addition to the above sites Fabrik reviewed 20 Spruce St. for a separate feasibility study for a new Public Works facility intended to host all operational staff pending proposed construction completion. This Public Works feasibility study has been made available to council and when considered in conjunction with this report illustrates a larger strategy to consolidate similar municipal departments into an optimal number of program specific buildings (i.e. dedicated operations and corporate facilities) to improve efficiency and delivery of services as well as reduce operational costs. Based on this plan Fabrik assumes that all administrative employees will need to be accommodated at the updated Town Hall facilities. This includes 57 current and 5 future admin staff and Fabrik recommends that the proposed facilities be designed for a further 10% increase in staff to allow for projected growth. Although Fabrik envisions that both studies would be implemented in tandem with each other we have allowed for the provisional inclusion of the hydro department offices at the town hall should they not be relocated to 20 Spruce St. This provision is outlined in the space needs analysis section of this report. Based on these occupancy assumptions and Fabrik’s space needs analysis the proposed town hall facilities would require between 15,265 - 22,500 SF (23,010 with maximum hydro provision). This range in areas is based on two different spatial assumptions one prioritizing an optimized floor area and the other prioritizing flexible space use. These area calculations and their inclusions are outlined in greater detail in section 2 of this report. Also note the parking requirements for a building of this size would be between 71 and 105 parking spaces. In the context of the three proposed potential sites this required footprint would mean potentially doubling the area of the existing 200 Broadway office suites, a one to one extensive renovation of the Customer Service Centre and Hydro Bays or full development of the three lots at the corner of Harvey and Brock, the implications and opportunities of each of these scenarios are laid out in greater detail in section 4 of this report. Fabrik’s analysis of the required area for this project represents a reduction in space needs of between Introduction - Continuation Page 62 of 302 7 Tillsonburg Town Hall Space Needs Review 2.0 Summary of Existing Conditions For a general overview of the Town’s existing conditions and facilities please see section 2.0 of KNY Architects original space needs study located in the appendix of this report. For reference the corporate structure overview and analysis of existing conditions in that section of the original report were used to help inform proposed spatial areas in the following section and contributed to analysis of the proposed sites detailed in section 5. Independent of the original space needs study Fabrik conducted site visits to two of the existing condition sites: 200 Broadway and 10 Lisgar, which are both proposed as potential updated Town Hall facility locations in this report. Page 63 of 302 8 Tillsonburg Town Hall Space Needs Review 3.0 Overview of Survey Results For the results of original departmental and staff survey conducted by KNY architects please refer to the appendix of this report. For reference the critical products/services and amenity space data from that survey remain applicable to this report and helped inform the space summary spreadsheet at the end of this section. The rest of the survey data included in this section is taken from the 2021 staff survey conducted by the Town Hall Steering Committee to assess preferences and trends in working from home that could inform future space needs. The survey was available to all Town staff including operational staff. As Fabrik has conducted a separate feasibility study for Public Works and Operations this report will focus on the administrative staff who will be the primary occupants of the upgraded Town Hall facilities. For reference Fabrik’s operations feasibility study looks at the possibilities for amalgamating all the public works departments including roads, fleet, hydro and parks in one facility either through a renovation and addition at the existing 20 Spruce St location or a new facility at a greenfield site. This report will also be presented to council for review in the fall of 2021. Furthermore, for the purposes of this report Fabrik has focused on the survey results pertaining to percentage of employees who can work from home, the types of workspaces they require and perceived obstacles and advantages to the hybrid work from home model. These results have informed our summary of spaces spreadsheet at the end of this section. As a summary, the survey findings indicate that the majority of administrative employees (86%) are able to work from home at least part time and 73% of staff are amenable to alternative, flexible workspaces including hoteling and hotdesking. Furthermore the biggest advantage and disadvantage that staff identified of working remotely were less distractions and social isolation respectively. Both of these can be effectively addressed through strategic, hybrid work from home model. Fabrik’s recommendations for how to implement this are described in greater detail at the end of this section and in section 5. 6 Staff Survey Tillsonburg Town Hall Story | Staff Survey 70% 30% STAFF WHO TOOK THE SURVEY Administrative Operational Page 64 of 302 9 Tillsonburg Town Hall Space Needs Review 12 Tillsonburg Town Hall Story | Staff Survey 22% 22% 36% 9% 8%3% HOW MANY DAYS OF THE WEEK WOULD YOU PREFER TO WORK REMOTELY? 5 days 4 days 3 days 2 days 1 day 0 days 17 Tillsonburg Town Hall Story | Staff Survey 65% 27% 8% IF YOU WERE ENROLLED IN A REMOTE WORK MODEL, WOULD YOU BE FINE WITH SHARING A WORKSPACE WITH OTHER EMPLOYEE(S) WHEN YOU WERE WORKING IN THE OFFICE? Yes No No Preference 18 •“Hoteling” Desk Space involves pre-booking and checking in to access a space, much like at an actual hotel. Regardless of the occupancy of desk usage, a person still has to check in via a central booking to access their spot. •“Hot Desking” is more free-wheeling. It is based on an unassigned desk concept, but the execution is first-come, first-served. If any employee sees an open space, they are welcome to claim it as their own and get to business—no reservation required. Tillsonburg Town Hall Story | Staff Survey 55% 13% 19% 10%3% IF YES, WHAT KIND OF SHAREDWORKSPACE WOULD YOU REQUIRE? Office (personal)Workstation- Hoteling No Preference Workstation (personal) Workstation- Hot Desking 19 Tillsonburg Town Hall Story | Staff Survey 22% 61% 17% IF NO, WHAT KIND OF FIXED IN-PERSON DEDICATED WORKSPACE DO YOU REQUIRE? Workstation Office No preference 7 Staff Survey -Administration Tillsonburg Town Hall Story | Staff Survey 86% 14% DOES YOUR JOB ALLOW YOU TO WORK FROM A REMOTE WORKPLACE? Yes No 8 Tillsonburg Town Hall Story | Staff Survey 26% 8%66% IF YES, WOULD YOU PREFER TO WORK FROM A REMOTE WORKPLACE? Yes No Part of the Time Survey Responses Page 65 of 302 10 Tillsonburg Town Hall Space Needs Review Survey Responses - Continued 15 Tillsonburg Town Hall Story | Staff Survey 0%10%20%30%40%50%60%70%80%90% Less Distractions Reduced Commuting Time/Costs Better work-life balance Increased productivity/performance Custom Environment Environmental Factors Improved employee morale, retetion and attraction Decreased operating/capital expenses for Corporation Comfortable Clothing More flexibility in hours Decreased sick time and absenteeism Improved access to services through digital channels What kind of advantages do you feel could arise from working remotely? 16 Tillsonburg Town Hall Story | Staff Survey 0%5%10%15%20%25%30%35%40% Social isolation Difficulty Communicating with Co-Workers Inability to separate work life from home life No disadvantages More Expenses Too Many Distractions Inadequate Space Decreased Employee Morale, Retention and Attraction More Stressful Environment What kind of disadvantages do you feel could exist from working remotely? Page 66 of 302 11 Tillsonburg Town Hall Space Needs Review Summary of Spaces - Maximum Flexibility Current Future Office of the CAO/Council Chief Administrative Officer 1 0 Office 1 200 200 Private Office Mayor 1 0 Office 1 200 200 Private Office Councillor 6 0 Workspace 6 60 360 Individual Workstations Executive Assistant (CAO/ Mayor)1 0 Workspace 1 60 60 Individual Workstation Total 9 0 9 520 820 Economic Development Development Commissioner 1 0 Office 1 100 100 Shared Office Economic Development & Marketing Coordinator 1 0 Workspace 1 30 30 Shared Workstation Summer/Co-op (Share with CAO Office)0 1 Workspace 1 30 30 Shared Workstation Total 2 1 3 160 160 Corporate Services/Clerk Clerk 1 0 Office 1 75 75 Shared Office Deputy Clerk 1 0 Office 1 75 75 Shared Office Records & Legislative Coordinator 1 0 Workspace 1 30 30 Shared Workstation Communications Officer (Corporate Services)1 0 Workspace 1 60 60 Individual Workstation Manager of Human Resources 1 0 Office 1 150 150 Private Office Human Resources Generalist 1 0 Office 1 30 30 Shared Workstation Health & Safety Officer 1 0 Workspace 1 30 30 Shared Workstation Customer Service Reps / Billing Support Clerks 7 0 Workspace 7 60 420 Individual Workstations Information Techonology 1 0 Workspace 1 30 30 Shared Workstation PT CSR 0 1 Workspace 1 30 30 Shared Workstation Summer Student 0 1 Workspace 1 30 30 Shared Workstation Total 15 2 17 600 960 Building/ Planning / Bylaw Chief Building Official 1 0 Office 1 200 200 Private Office Deputy Chief Building Official 1 0 Office 1 150 150 Private Office Property Standards / Bylaw Officer 1 0 Office 1 150 150 Private Office Municipal By-Law Officer 1 0 Office 1 150 150 Private Office Development Technician 1 0 Workspace 1 60 60 Individual Workstation County Planner 1 0 Office 1 150 150 Private Office Building Inspectors 3 0 Workspace 4 30 120 Shared Workstation Summer Students 0 2 Workspace 2 30 60 Individual Workstations Total 9 2 12 920 1040 Finance Director of Finance/Treasurer 1 0 Office 1 100 100 Shared Office Senior Financial Analyst/Deputy Treasurer 1 0 Office 1 150 150 Shared Office Purchasing Coordinator 1 0 Workspace 1 60 60 Individual Workstation Accounts Payable / Accounts Receivable 1 0 Workspace 1 60 60 Individual Workstation Financial & Utility Analyst 1 0 Workspace 1 60 60 Individual Workstation Financial Analyst (RCP)1 0 Workspace 1 60 60 Individual Workstation Revenue Manager 1 0 Office 1 150 150 Private Office Tax Clerk 1 0 Workspace 1 60 60 Individual Workstation Total 8 0 8 700 700 Recreation, Culture & Parks Director of RCP 1 0 Office 1 75 75 Shared Office Manager of Park & Facilities 1 0 Office 1 150 150 Private Office RCP Administrative Assistant 1 0 Office 1 150 150 Private Office Total 3 0 3 375 375 Operation Services Director of Operations 1 0 Office 1 75 75 Shared Office Operations Administrator 1 0 Workspace 1 30 30 Shared Workstation Manager of Engineering 1 0 Office 1 150 150 Private Office Senior Operations Technologist 1 0 Workspace 1 60 60 Individual Workstation GIS Technician 1 0 Workspace 1 60 60 Individual Workstation Operations Technologist 1 0 Workspace 1 60 60 Individual Workstation Design Technologist 1 0 Workspace 1 60 60 Individual Workstation Civil Designer 1 0 Workspace 1 60 60 Individual Workstation Asset Management Coordinator 1 0 Workspace 1 60 60 Individual Workstation Transit Coordinator 1 0 Office 1 75 75 Shared Office Summer/Co-op Students 1 0 Workspace 1 30 30 Shared Workstation Total 11 0 11 720 720 Total Office Space 57 5 4775 Hydro THI - General Manager/CEO 1 0 Office 1 150 150 Private Office Operations Regulatory Affairs Officer 1 0 Workspace 1 30 30 Shared Workstation Development & Design Technologist 1 0 Workspace 1 60 60 Individual Workstation Instrumentation Technologist 1 0 Workspace 1 60 60 Individual Workstation Manager of Operations 1 0 Office 1 150 150 Private Office Hydro Operations Coordinator 1 0 Workspace 1 60 60 Individual Workstation Total 6 0 6 510 510 Total Office Space Including Hydro 63 5 5285 Common Spaces Entry Vestibule 80 Staff Vestibule 80 Reception 100 Main Lobby / Welcome Area / Display Area 400 Council Chamber 100 3000 Board Room - 1 12 280 Board Room - 2 6 150 Training Room 20 500 Break - Out Room - 1 80 Break - Out Room - 2 80 Lunch Room / Kitchen Staff 450 Mail Room 80 Copy Room 150 File Room 150 Library Room 120 Map Room 150 Plotter Room 150 Washrooms - Public 300 Washrooms - Staff 300 Universal Barrier Free Washroom 100 Waste Recycling Room 120 Loading Area 64 General Storage 600 Vault 300 IT/Server Room 225 Mechanical Room 225 Electrical Room 225 Sprinkler Room 225 Elevator 100 Elevator Equipment Room 100 Stair 1 250 Stair 2 250 Stair 3 375 Total Common Space 9759 Total Common Space + Office Space 14534 External Agencies Chamber of Commerce - 20 Oxford St. 800 BIA 400 Total External Agencies 1200 External Agencies + Common + Office Space 15734 Circulation & Walls - 30%4720 Total Project Area 20454 Future Growth - 10%2045 Total Project Area + Future Growth 22500 * These positions can be accomodated in phase 4 of the new operations facility at 20 Spruce St, identified in Fabrik's Feasibiltiy Study for Public Works DescriptionStaffDepartment Space Type Unit Area (SF)Number Required Net Area (SF)Program This section features space needs evaluations based on two sets of assumptions. This first chart is based on maximum space usage and programming flexibility and allows for a greater amount of private workspace. Please note we have included the original 2016 space needs chart in the appendix. The positions in blue below are a combination of new hires and existing positions that were not included in KNY Architects’s 2016 analysis, they represent a 21% or 12 employee increase in positions from the original report. Page 67 of 302 12 Tillsonburg Town Hall Space Needs Review Summary of Spaces - Maximum Flexibility Current FutureOffice of the CAO/Council Chief Administrative Officer 1 0 Office 1 200 200 Private OfficeMayor10Office1200200Private OfficeCouncillor60Workspace660360Individual WorkstationsExecutive Assistant (CAO/ Mayor)1 0 Workspace 1 60 60 Individual WorkstationTotal909520820Economic Development Development Commissioner 1 0 Office 1 100 100 Shared OfficeEconomic Development & Marketing Coordinator 1 0 Workspace 1 30 30 Shared WorkstationSummer/Co-op (Share with CAO Office)0 1 Workspace 1 30 30 Shared WorkstationTotal213160160Corporate Services/Clerk Clerk 1 0 Office 1 75 75 Shared OfficeDeputy Clerk 1 0 Office 1 75 75 Shared OfficeRecords & Legislative Coordinator 1 0 Workspace 1 30 30 Shared WorkstationCommunications Officer (Corporate Services)1 0 Workspace 1 60 60 Individual WorkstationManager of Human Resources 1 0 Office 1 150 150 Private OfficeHuman Resources Generalist 1 0 Office 1 30 30 Shared WorkstationHealth & Safety Officer 1 0 Workspace 1 30 30 Shared WorkstationCustomer Service Reps / Billing Support Clerks 7 0 Workspace 7 60 420 Individual WorkstationsInformation Techonology 1 0 Workspace 1 30 30 Shared WorkstationPT CSR 0 1 Workspace 1 30 30 Shared WorkstationSummer Student 0 1 Workspace 1 30 30 Shared WorkstationTotal15217600960Building/ Planning / Bylaw Chief Building Official 1 0 Office 1 200 200 Private OfficeDeputy Chief Building Official 1 0 Office 1 150 150 Private OfficeProperty Standards / Bylaw Officer 1 0 Office 1 150 150 Private OfficeMunicipal By-Law Officer 1 0 Office 1 150 150 Private OfficeDevelopment Technician 1 0 Workspace 1 60 60 Individual WorkstationCounty Planner 1 0 Office 1 150 150 Private OfficeBuilding Inspectors 3 0 Workspace 4 30 120 Shared WorkstationSummer Students 0 2 Workspace 2 30 60 Individual WorkstationsTotal92129201040FinanceDirector of Finance/Treasurer 1 0 Office 1 100 100 Shared OfficeSenior Financial Analyst/Deputy Treasurer 1 0 Office 1 150 150 Shared OfficePurchasing Coordinator 1 0 Workspace 1 60 60 Individual WorkstationAccounts Payable / Accounts Receivable 1 0 Workspace 1 60 60 Individual WorkstationFinancial & Utility Analyst 1 0 Workspace 1 60 60 Individual WorkstationFinancial Analyst (RCP)1 0 Workspace 1 60 60 Individual WorkstationRevenue Manager 1 0 Office 1 150 150 Private OfficeTax Clerk 1 0 Workspace 1 60 60 Individual WorkstationTotal808700700Recreation, Culture & Parks Director of RCP 1 0 Office 1 75 75 Shared OfficeManager of Park & Facilities 1 0 Office 1 150 150 Private OfficeRCP Administrative Assistant 1 0 Office 1 150 150 Private OfficeTotal303375375Operation Services Director of Operations 1 0 Office 1 75 75 Shared OfficeOperations Administrator 1 0 Workspace 1 30 30 Shared WorkstationManager of Engineering 1 0 Office 1 150 150 Private OfficeSenior Operations Technologist 1 0 Workspace 1 60 60 Individual WorkstationGIS Technician 1 0 Workspace 1 60 60 Individual WorkstationOperations Technologist 1 0 Workspace 1 60 60 Individual WorkstationDesign Technologist 1 0 Workspace 1 60 60 Individual Workstation Civil Designer 1 0 Workspace 1 60 60 Individual Workstation Asset Management Coordinator 1 0 Workspace 1 60 60 Individual Workstation Transit Coordinator 1 0 Office 1 75 75 Shared Office Summer/Co-op Students 1 0 Workspace 1 30 30 Shared Workstation Total 11 0 11 720 720 Total Office Space 57 5 4775 Hydro THI - General Manager/CEO 1 0 Office 1 150 150 Private Office Operations Regulatory Affairs Officer 1 0 Workspace 1 30 30 Shared Workstation Development & Design Technologist 1 0 Workspace 1 60 60 Individual Workstation Instrumentation Technologist 1 0 Workspace 1 60 60 Individual Workstation Manager of Operations 1 0 Office 1 150 150 Private Office Hydro Operations Coordinator 1 0 Workspace 1 60 60 Individual Workstation Total 6 0 6 510 510 Total Office Space Including Hydro 63 5 5285 Common Spaces Entry Vestibule 80 Staff Vestibule 80 Reception 100 Main Lobby / Welcome Area / Display Area 400 Council Chamber 100 3000 Board Room - 1 12 280 Board Room - 2 6 150 Training Room 20 500 Break - Out Room - 1 80 Break - Out Room - 2 80 Lunch Room / Kitchen Staff 450 Mail Room 80 Copy Room 150 File Room 150 Library Room 120 Map Room 150 Plotter Room 150 Washrooms - Public 300 Washrooms - Staff 300 Universal Barrier Free Washroom 100 Waste Recycling Room 120 Loading Area 64 General Storage 600 Vault 300 IT/Server Room 225 Mechanical Room 225 Electrical Room 225 Sprinkler Room 225 Elevator 100 Elevator Equipment Room 100 Stair 1 250 Stair 2 250 Stair 3 375 Total Common Space 9759 Total Common Space + Office Space 14534 External Agencies Chamber of Commerce - 20 Oxford St. 800 BIA 400 Total External Agencies 1200 External Agencies + Common + Office Space 15734 Circulation & Walls - 30%4720 Total Project Area 20454 Future Growth - 10%2045 Total Project Area + Future Growth 22500 * These positions can be accomodated in phase 4 of the new operations facility at 20 Spruce St, identified in Fabrik's Feasibiltiy Study for Public Works DescriptionStaffDepartment Space Type Unit Area (SF)Number Required Net Area (SF)Program Please note this maximum flexibility spatial strategy results in 12 private offices, 4 shared offices, 29 individual workstations and 6 shared workstations. Based on the Steering Committee’s survey up to 4 of these shared workstations would be well suited to hoteling stations. The remaining 2 workstations would be dedicated shared stations for the same 2 employees full time. The total required office space in this scenario results in an average 77 SF of workspace per employee. Further analysis of the space needs outlined above shows that the common and service spaces make up the majority of the area (67%) and the building and by-law department has the largest office space needs at 1040 SF. When compared against the 2016 study the greatest space savings can be seen in the office of the CAO/Council 672 SF or a 45% space savings. In addition to these workspace assumptions this evaluation includes provisions for external adjacencies such as the Chamber of Commerce and the BIA and includes more robust programming such as a training room and loading area as well as larger service rooms. This model will allow for the largest number of in person employees in the future and ability to host various events and activities. As a result it requires a larger building area of 22,500 SF to accommodate all programming. *Please note that with the provisional inclusion of hydro employees 23,010 SF of space would be required. Page 68 of 302 13 Tillsonburg Town Hall Space Needs Review Summary of Spaces - Optimized Floor Plate Current Future Office of the CAO/Council Chief Administrative Officer 1 0 Office 1 100 100 Shared Office Mayor 1 0 Office 1 200 200 Private Office Councillor 6 0 Workspace 6 30 180 Shared Workstations Executive Assistant to CAO/ Mayor 1 0 Workspace 1 30 30 Shared Workstation Total 9 0 9 360 510 Economic Development Development Commissioner 1 0 Office 1 100 100 Shared Office Economic Development & Marketing Coordinator 1 0 Workspace 1 30 30 Shared workstation Summer Student/Co-op (Share with CAO Office)0 1 Workspace 1 30 30 Shared workstation Total 2 1 3 160 160 Corporate Services/Clerk Clerk 1 0 Office 1 75 75 Shared Office Deputy Clerk 1 0 Office 1 75 75 Shared Office Records & Legislative Coordinator 1 0 Workspace 1 30 30 Shared Workstation Communications Officer (Corporate Services)1 0 Workspace 1 30 30 Shared Workstation Manager of Human Resources 1 0 Office 1 75 75 Shared Office Human Resources Generalist 1 0 Office 2 0 0 Work from Home Health & Safety Officer 1 0 Workspace 1 0 0 Work From Home Customer Service Reps / Billing Support Clerks 7 0 Workspace 7 30 210 Shared Workstations Information Technology 1 0 Workspace 1 30 30 Shared Workstation PT CSR 0 1 Workspace 1 30 30 Shared Workstation Summer Student 0 1 Workspace 1 30 30 Shared Workstation Total 15 2 18 405 585 Building/ Planning / Bylaw Chief Building Official 1 0 Office 1 200 200 Private Office Deputy Chief Building Official 1 0 Office 1 150 150 Private Office Property Standards / Bylaw Officer 1 0 Office 1 75 75 Shared Workstation Municipal By-Law Officer 1 0 Office 1 75 75 Shared Workstation Development Technician 1 0 Workspace 1 30 30 Shared Workstation County Planner 1 0 Office 1 150 150 Private Office Building Inspectors 3 0 Workspace 4 30 120 Shared Workstations Summer Students 0 2 Workspace 1 30 30 Shared Workstation Total 9 2 11 740 830 Finance Director of Finance/Treasurer 1 0 Office 1 100 100 Shared Office Senior Financial Analyst/Deputy Treasurer 1 0 Office 1 75 75 Shared Office Purchasing Coordinator 1 0 Workspace 1 30 30 Shared Workstation Accounts Payable / Accounts Receivable 1 0 Workspace 1 30 30 Shared Workstation Financial & Utility Analyst 1 0 Workspace 1 30 30 Shared Workstation Financial Analyst (RCP)1 0 Workspace 2 30 60 Shared Workstation Revenue Manager 1 0 Office 1 75 75 Shared Office Tax Clerk 1 0 Workspace 1 30 30 Shared workstation Total 8 0 9 400 430 Recreation, Culture & Parks Director of RCP 1 0 Office 1 100 100 Shared Office Manager of Park & Facilities 1 0 Office 1 75 75 Shared Office RCP Administrative Assistant 1 0 Office 1 75 75 Shared Office Total 3 0 3 250 250 Operation Services Director of Operations 1 0 Office 1 100 100 Shared Office Operations Administrator 1 0 Workspace 1 0 0 Work From Home Manager of Engineering 1 0 Office 1 75 75 Shared Office Senior Operations Technologist 1 0 Workspace 1 30 30 Shared Workstation GIS Technologist 1 0 Workspace 1 30 30 Shared Workstation Operations Technologist 1 0 Workspace 1 30 30 Shared Workstation Design Technologist 1 0 Workspace 1 30 30 Shared Workstation Civil Designer 1 0 Workspace 1 30 30 Shared Workstation Asset Management Coordinator 1 0 Workspace 1 30 30 Shared Workstation Transit Coordinator 1 0 Workspace 1 30 30 Shared Office Summer/Co-op Students 1 0 Workspace 1 30 30 Shared Workstation Total 11 0 11 415 415 Total Office Space 57 5 3180 Hydro THI - General Manager/CEO 1 0 Office 1 75 75 Shared Office Operations Regulatory Affairs Officer 1 0 Workspace 1 30 30 Shared Workstation Development and Deisgn Technologist 1 0 Workspace 1 30 30 Shared Workstation Instrumentation Technologist 1 0 Workspace 1 30 30 Shared Workstation Manager of Operations 1 0 Office 1 75 75 Shared Office Hydro Operations Coordinator 1 0 Workspace 1 30 30 Shared Workstation Total 6 0 6 270 270 Total Office Space Including Hydro 63 5 3450 Common Spaces Entry Vestibule 80 Staff Vestibule 80 Reception 100 Main Lobby / Welcome Area / Display Area 300 Council Chamber 50 1800 Board Room - 1 12 280 Board Room - 2 6 150 Break - Out Room - 1 80 Break - Out Room - 2 80 Lunch Room / Kitchen Staff 350 Mail Room 80 Copy Room 150 File Room 150 Library Room 120 Map Room 150 Plotter Room 150 Washrooms - Public 300 Washrooms - Staff 300 Universal Barrier Free Washroom 100 Waste Recycling Room 120 General Storage 550 Vault 200 IT/Server Room 200 Mechanical Room 200 Electrical Room 200 Sprinkler Room 200 Elevator 100 Elevator Equipment Room 100 Stair 1 250 Stair 2 250 Stair 3 325 Total Common Space 7495 Total Common Space + Office Space 10675 Circulation & Walls - 30%3203 Total Project Area 13878 Future Growth - 10%1388 Total Project Area + Future Growth 15265 * These positions can be accomodated in phase 4 of the new operations facility at 20 Spruce St, identified in Fabrik's Feasibiltiy Study for Public Works DescriptionStaffDepartment Space Type Unit Area (SF)Number Required Net Area (SF)Program This second space needs analysis chart is based on optimized space usage and the assumption of full integration of a hybrid work from home model. Page 69 of 302 14 Tillsonburg Town Hall Space Needs Review Summary of Spaces - Optimized Floor Plate Current FutureOffice of the CAO/Council Chief Administrative Officer 1 0 Office 1 100 100 Shared OfficeMayor10Office1200200Private OfficeCouncillor60Workspace630180Shared WorkstationsExecutive Assistant to CAO/ Mayor 1 0 Workspace 1 30 30 Shared WorkstationTotal909360510Economic Development Development Commissioner 1 0 Office 1 100 100 Shared OfficeEconomic Development & Marketing Coordinator 1 0 Workspace 1 30 30 Shared workstationSummer Student/Co-op (Share with CAO Office)0 1 Workspace 1 30 30 Shared workstationTotal213160160Corporate Services/Clerk Clerk 1 0 Office 1 75 75 Shared OfficeDeputy Clerk 1 0 Office 1 75 75 Shared OfficeRecords & Legislative Coordinator 1 0 Workspace 1 30 30 Shared WorkstationCommunications Officer (Corporate Services)1 0 Workspace 1 30 30 Shared WorkstationManager of Human Resources 1 0 Office 1 75 75 Shared OfficeHuman Resources Generalist 1 0 Office 2 0 0 Work from HomeHealth & Safety Officer 1 0 Workspace 1 0 0 Work From HomeCustomer Service Reps / Billing Support Clerks 7 0 Workspace 7 30 210 Shared WorkstationsInformation Technology 1 0 Workspace 1 30 30 Shared WorkstationPT CSR 0 1 Workspace 1 30 30 Shared WorkstationSummer Student 0 1 Workspace 1 30 30 Shared WorkstationTotal15218405585Building/ Planning / Bylaw Chief Building Official 1 0 Office 1 200 200 Private OfficeDeputy Chief Building Official 1 0 Office 1 150 150 Private OfficeProperty Standards / Bylaw Officer 1 0 Office 1 75 75 Shared WorkstationMunicipal By-Law Officer 1 0 Office 1 75 75 Shared WorkstationDevelopment Technician 1 0 Workspace 1 30 30 Shared WorkstationCounty Planner 1 0 Office 1 150 150 Private OfficeBuilding Inspectors 3 0 Workspace 4 30 120 Shared WorkstationsSummer Students 0 2 Workspace 1 30 30 Shared WorkstationTotal9211740830FinanceDirector of Finance/Treasurer 1 0 Office 1 100 100 Shared OfficeSenior Financial Analyst/Deputy Treasurer 1 0 Office 1 75 75 Shared OfficePurchasing Coordinator 1 0 Workspace 1 30 30 Shared WorkstationAccounts Payable / Accounts Receivable 1 0 Workspace 1 30 30 Shared WorkstationFinancial & Utility Analyst 1 0 Workspace 1 30 30 Shared WorkstationFinancial Analyst (RCP)1 0 Workspace 2 30 60 Shared WorkstationRevenue Manager 1 0 Office 1 75 75 Shared OfficeTax Clerk 1 0 Workspace 1 30 30 Shared workstationTotal809400430Recreation, Culture & Parks Director of RCP 1 0 Office 1 100 100 Shared OfficeManager of Park & Facilities 1 0 Office 1 75 75 Shared OfficeRCP Administrative Assistant 1 0 Office 1 75 75 Shared OfficeTotal303250250Operation Services Director of Operations 1 0 Office 1 100 100 Shared OfficeOperations Administrator 1 0 Workspace 1 0 0 Work From HomeManager of Engineering 1 0 Office 1 75 75 Shared OfficeSenior Operations Technologist 1 0 Workspace 1 30 30 Shared WorkstationGIS Technologist 1 0 Workspace 1 30 30 Shared WorkstationOperations Technologist 1 0 Workspace 1 30 30 Shared WorkstationDesign Technologist 1 0 Workspace 1 30 30 Shared Workstation Civil Designer 1 0 Workspace 1 30 30 Shared Workstation Asset Management Coordinator 1 0 Workspace 1 30 30 Shared Workstation Transit Coordinator 1 0 Workspace 1 30 30 Shared Office Summer/Co-op Students 1 0 Workspace 1 30 30 Shared Workstation Total 11 0 11 415 415 Total Office Space 57 5 3180 Hydro THI - General Manager/CEO 1 0 Office 1 75 75 Shared Office Operations Regulatory Affairs Officer 1 0 Workspace 1 30 30 Shared Workstation Development and Deisgn Technologist 1 0 Workspace 1 30 30 Shared Workstation Instrumentation Technologist 1 0 Workspace 1 30 30 Shared Workstation Manager of Operations 1 0 Office 1 75 75 Shared Office Hydro Operations Coordinator 1 0 Workspace 1 30 30 Shared Workstation Total 6 0 6 270 270 Total Office Space Including Hydro 63 5 3450 Common Spaces Entry Vestibule 80 Staff Vestibule 80 Reception 100 Main Lobby / Welcome Area / Display Area 300 Council Chamber 50 1800 Board Room - 1 12 280 Board Room - 2 6 150 Break - Out Room - 1 80 Break - Out Room - 2 80 Lunch Room / Kitchen Staff 350 Mail Room 80 Copy Room 150 File Room 150 Library Room 120 Map Room 150 Plotter Room 150 Washrooms - Public 300 Washrooms - Staff 300 Universal Barrier Free Washroom 100 Waste Recycling Room 120 General Storage 550 Vault 200 IT/Server Room 200 Mechanical Room 200 Electrical Room 200 Sprinkler Room 200 Elevator 100 Elevator Equipment Room 100 Stair 1 250 Stair 2 250 Stair 3 325 Total Common Space 7495 Total Common Space + Office Space 10675 Circulation & Walls - 30%3203 Total Project Area 13878 Future Growth - 10%1388 Total Project Area + Future Growth 15265 * These positions can be accomodated in phase 4 of the new operations facility at 20 Spruce St, identified in Fabrik's Feasibiltiy Study for Public Works DescriptionStaffDepartment Space Type Unit Area (SF)Number Required Net Area (SF)Program Please note this optimized floor plate spatial strategy results in 4 private offices, 7 shared offices, 23 shared workstations and 3 full time work from home employees. Based on the Steering Committee’s survey up to 18 of these shared workstations would be well suited to hoteling stations that could be booked by employees and 2 would be suitable for hotdesks that can be used by any employee at any time. The remaining 3 workstations would be dedicated shared stations for the same 6 employees full time. The total required office space in this scenario results in an average of 51 SF of workspace per employee. When the above space needs spreadsheet is compared against the original 2016 study the space savings of the hybrid work from home model and proposed workspace sharing is evident. Specifically, these space savings are most substantial in the CAO/Council, Finance and Parks & Recreation departments with a potential for 66%, 59% and 40% space needs reduction in each department respectively when comparing the reduction in required area between the spreadsheets. Furthermore the 3,014 SF reduction in common and service spaces required from 2016 reflects a 29% savings in total area. In addition to these workspace assumptions this evaluation removes provisions for external adjacencies such as the Chamber of Commerce and the BIA and minimizes programming such as training rooms, loading areas as and service rooms. This model will allow for the greatest space and cost savings at 15,265 SF in required building area at the potential expense of flexible programming and with the inherent requirement for a permanent hybrid work from home policy. *Please note that with the provisional inclusion of hydro employees 15,535 SF of space would be required. Page 70 of 302 15 Feasibility Study Final Report: Tillsonburg Operations Facility 4.0 Site Design & Selection A B C A - 200 Broadway Street, Suite 204, Tillsonburg Town Centre B - 10 Lisgar Street, Customer Service Centre C - Municipal Parking Lot Site, Corner of Harvey and Brock Streets For a detailed analysis of site selection criteria and considerations please see section 4.0 of the original KNY architects report included in the appendix. Page 71 of 302 16 Tillsonburg Town Hall Space Needs Review OPTION A: 200 Broadway PROJECT TYPE: Tenant Fit Out PROJECT AREA: 11,743-26,000 SF PROS - Make use of existing space - Maintain good relationship with landlord - Located within community space - Allows sale of 10 Lisgar property - Defined project scope - Lower up front construction costs COSTS: Recurring, Rent, Renovation TIMELINE: Flexible, 1-3 Years CONS - Limits to layout and area - Mall location inhibits creation of clear town hall identity, autonomy - Potentially, limited project scope NUMBER OF STOREYS: 2 Page 72 of 302 17 Tillsonburg Town Hall Space Needs Review OPTION B: 10 Lisgar, Customer Service Centre PROJECT TYPE: Renovation PROJECT AREA: 18,609 SF +/- PROS - Make use of existing space - Existing building is the perfect area - Centrally located and visible - No rent or development costs - Single storey building COSTS: Renovation TIMELINE: Fixed 1-2 Years CONS - Requires rework of newly re-cladded hydro bays - Limited opportunity for future growth - Tight timeline, would likely require temporary relocations in the interim - Limited on site parking NUMBER OF STOREYS: 1 Page 73 of 302 18 Tillsonburg Town Hall Space Needs Review OPTION C: Greenfield Site, Corner of Brock & Harvey PROJECT TYPE: New Build PROJECT AREA: 1.854 Acres +/- PROS - No limits on size, layouts, appearance - Allows relocation of all departments, sale of 10 Lisgar property - Centrally located and visible - Sufficient parking area COSTS: Development, Construction TIMELINE: Fixed, 1-2 Years CONS - Highest cost option - Development complications (flood plains, utility lines) - Aggressive timeline, would require temporary relocations in the interim, multi-year project NUMBER OF STOREYS: TBD Page 74 of 302 19 Feasibility Study Final Report: Tillsonburg Operations Facility 5.0 Basis for Interior Design Fabrik’s update to the original space needs study includes providing updated terms of reference for interior design and office space planning in response to the context of working during a global pandemic. The revised interiors guidance is categorized by program type similar to the original report but uses conceptual diagrams to illustrate various spatial strategies that can be deployed in combination or on their own to create a functional and pandemic responsive office space. These diagrams are purely representational and do not reflect furniture selections or a specific proposed layout for the Town Hall. Page 75 of 302 20 Tillsonburg Town Hall Space Needs Review Office Space - Reception Reception Diagram TYPICAL LAYOUT PROPOSED LAYOUT Architectural Characteristics The re-imagined reception area focuses on creating a separation between employees and visitors to minimize contact and transmission. Separate entrances for employees and visitors open to a central reception desk which splits the lobby area into distinct zones. The reception lounge area is equipped with unique fixtures that promote social distancing and feature anti-microbial surfaces. Fabrik views this strategy as viable for Tillsonburg’s upgraded Town Hall given the natural division in user groups. Introduction of select lounge area fixtures, floor wayfinding, and relocation of existing reception desk furniture would yield a substantially safer office environment. TouchlessOperation Exit / Entrance Travel Direction(One Way)RegularSanitation SocialDistancing Face MasksRequiredPre-ScreeningSanitation Station Page 76 of 302 21 Tillsonburg Town Hall Space Needs Review Office Space - Open Office Open Office Diagram TYPICAL LAYOUT PROPOSED LAYOUT Architectural Characteristics The pandemic responsive design for open office space re-imagines the typical fixed workstation grid as a patchwork of different office programming (workspace, storage, collaboration) to have diversity in function and act as a self-sufficient, decentralized node in the larger office. Key features of the open office include alternating worksurfaces that create physical distancing between occupants, break-out areas with individual desks for small meetings and informal conversation, a refreshments area with single seat bar-tops, and a printer and copy area. Fabrik views this strategy as viable for both Tillsonburg’s existing, and or new office space as it involves a minor reorganization of a typical office workstation setup in Tillsonburg’s existing furniture inventory. TouchlessOperation Occupancy Sensor AcousticPanels RegularSanitation SocialDistancing Face MasksRequiredSanitation Station Page 77 of 302 22 Tillsonburg Town Hall Space Needs Review Office Space - KitchenKitchen Diagram TYPICAL LAYOUT PROPOSED LAYOUT Architectural Characteristics The kitchen in the post-pandemic office is a decentralized space that eliminates large gatherings of employees. A range of kitchen sizes are evenly distributed across the office floor plate to service pockets of users and create isolated spheres of working individuals. Single seat bar-tops coupled with antimicrobial materials and occupant sensors create safe environments for respite and recess. Fabrik views this as a viable option for both Tillsonburg’s existing and new office space as it involves the addition of minor kitchen millwork to substantially improve occupant safety. TouchlessOperation Occupancy Sensor AcousticPanels Anti Microbial Surfaces SocialDistancingRepurpose as Storage Page 78 of 302 23 Tillsonburg Town Hall Space Needs Review Office Space - Meeting Room Meeting Room Diagram TYPICAL LAYOUT PROPOSED LAYOUT Architectural Characteristics The reconsidered meeting room provides a safe, and socially distant environment that does not compromise collaboration. Separate entrances and exits ensure minimal contact between meeting participants. Rooms are equipped with fixed seating that features integrated work surfaces and state of the art AV connectivity to further reduce physical contact. Similar to the private office, a reconfigured HVAC system provides enhanced ventilation and filtration to eliminate airborne particulates. Fabrik views this as a viable strategy for Tillsonburg’s new office space as it involves small scale additions of new furniture fixtures, a new integrated AV system and a careful consideration for a new HVAC system that is easily integrated in new build projects. TouchlessOperation Occupancy Sensor Enhanced HVACSystem Integrated AV System SocialDistancingExit / EntranceAnti Microbial Surface Page 79 of 302 24 Tillsonburg Town Hall Space Needs Review Office Space - Private Office Private Office Diagram TYPICAL LAYOUT PROPOSED LAYOUT Architectural Characteristics The revised private office takes advantage of the hybrid office model; in office and remote work flexibility. This is achieved by hosting multiple employees in a single space with adequate storage space and amenity. Anti-microbial surfaces coupled with regular sanitation ensure clean work areas between employee use. Reconfigured HVAC systems also ensure employee wellbeing with optimal air quality. Fabrik views this strategy as highly viable for both Tillsonburg’s existing, and or new office space as it involves a minor addition of lockable storage fixtures and a reassessment of existing HVAC systems for performance. TouchlessOperation Occupancy Sensor Enhanced HVACSystem Integrated AV System Exit / EntranceAnti Microbial Surface Page 80 of 302 25 Tillsonburg Town Hall Space Needs Review Office Space - Washroom Washroom Diagram TYPICAL LAYOUT PROPOSED LAYOUT Architectural Characteristics The pandemic responsive design for the washroom embraces circulation as a method to ensure occupant safety. A minor modification to the washroom access and exit creates a significant improvement in occupant safety. Specification of individually mounted plumbing fixtures and robust privacy guards further minimize particulate transmissions. Fabrik views this as a viable strategy for Tillsonburg’s new office space as it involves layout consideration and access/exit paths for the washrooms. TouchlessOperation Occupancy Sensor Enhanced HVACSystem SocialDistancingExit / Entrance Anti Microbial Surface Page 81 of 302 26 Tillsonburg Town Hall Space Needs Review RegularSanitation Council Chambers TYPICAL LAYOUT TouchlessOperation Occupancy Sensor Enhanced HVACSystem Integrated AV System SocialDistancingFace MasksRequired Architectural Characteristics The revised council chambers prioritizes layout flexibility to maximize space usage options. This includes placing the council chambers space alongside a central circulation corridor to allow greater space for social distancing or larger groups. Additionally an upgraded, integrated AV system allows meetings to be digitally streamed to keep occupancy numbers low while promoting the transparency of government. Fabrik recommends this strategy for Tillsonburg’s new council chambers as it maximizes programmatic flexibility without compromising functionality or safety allowing the Town to effectively reduce their building footprint. Page 82 of 302 27 Tillsonburg Town Hall Space Needs Review Office Space - Overall Pandemic Responsive Design: Kit of Parts The strategies suggested above have been designed to act as a kit of parts system which can be deployed as a whole or individually to new, and or existing facilities. This context agnostic methodology allows Fabrik to significantly improve occupant safety while being cognizant of space and cost parameters. While this overall diagram is in no way site specific, it is a framework of Fabrik’s Pandemic Responsive Design best practices that focus on circulation, limiting contact transmission, HVAC enhancements, improved surface sanitation and managing spatial occupancy. RECEPTION OPEN OFFICE OPEN OFFICE COUNCIL CHAMBERS MEETING ROOM WASHROOM MEETING ROOM KITCHEN KITCHEN Page 83 of 302 28 Tillsonburg Town Hall Space Needs Review Accessibility in the Workplace For a general overview of accessibility requirements in the workplace please see section 7.0 from KNY Architects original space needs study included in the appendix of this report. All of the accessibility considerations and criteria in this original section continue to apply to any future design work for this project. Fabrik Architects further recommends surpassing the considerations in the 2016 report by taking a holistic approach to accessibility as this is a growing trend in municipal buildings that helps to promote transparency and equity in public offices. Specifically Fabrik recommends the Town consider a high visibility design solution with public programming at grade for the future Town Hall. Page 84 of 302 29 Tillsonburg Town Hall Space Needs Review Conclusions & Recommendations CONCLUSIONS In summary, for this report Fabrik analyzed three Town of Tillsonburg sites: the second floor of 200 Broadway, 10 Lisgar Street and the municipal parking lot site at the corner of Harvey and Brock streets. This analysis was informed by site visits, a rereading of previous stakeholder consultation information and Fabrik’s professional evaluation of the suitability of each site with special consideration given to the impact of the COVID-19 pandemic. The purpose of this report was to both analyze the potential of each site and re-evaluate the Town’s space needs in the context of continued hybrid work from home model. Fabrik found that the Town’s space needs are flexible and dependent on various assumptions including the permanent adoption of a hybrid work from home model. Furthermore Fabrik found that a number of positions were not included in the original 2016 report and in addition to staff growth resulted in a higher baseline for office space needs. Despite this increase in projected occupant load Fabrik was able to find a space needs reduction between 1,328 and 8,563 square feet through the incorporation of work space sharing and a hybrid work from home model. Please note that office space needs could be further reduced with definitive commitment from employees to work from home on a full time permanent basis. Another important consideration for the proposed town hall facility is Tillsonburg’s future growth. To accommodate this growth, the municipality may wish to consider mandating a work from home policy or pursuing the maximum flexibility option to allow for a greater increase in staff and services. Finally, council should evaluate the financial and logistical feasibility of pursuing both an updated Town Hall and Operations Facility coincidentally as this would impact the overall movement of staff and building usage required. RECOMMENDATIONS/NEXT STEPS Based on analysis of the Town of Tillsonburg’s space needs and site evaluations of 200 Broadway, 10 Lisgar and the corner of Harvey and Brock, Fabrik recommends that the Town pursue further design study of one or two sites and advance discussion with their current landlord to explore the limitations and possibilities of redeveloping the second floor of the mall. Next steps to advance the project would include a detailed evaluation of the preferred site or sites followed by a detailed design and tender of the proposed design. When followed by construction this would result in a total project timeline of one to three years depending on the selected site and project scope. Page 85 of 302 30 Tillsonburg Town Hall Space Needs Review 8.0 Appendix Summary of Existing Conditions32 Overview of Survey39 Accessibility in the Workplace48 Site Selection44 Sections from KNY Architects 2016 Space Needs Report Page 86 of 302 Town of Tillsonburg Space Needs Study Final Report – May 2, 2016 a r c h i t e c t u r e / p l a n n i n g / i n t e r i o r s / m a n a g e m e n t B r a n t f o r d – B u r l i n g t o n 3190 Harvester Road Suite 202 Burlington, Ontario L7N 3T1 T 905.639.6595 www.knyarchitects.com Page 87 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 7 2.0 SUMMARY OF EXISTING CONDITIONS 2.1 Corporate Structure The Town of Tillsonburg administration consists of 5 Departments, Development and Communication Services, Finance, Fire Services, Parks and Recreation and Operations which includes Tillsonburg Hydro Inc., plus the Office of the Chief Administrator and guided by Mayor and 6 Councilors’. Each department is led by a Director, who is a corporate leader and liaison between corporate and their department. General Overview Office of the Chief Administrative Officer Each of the five above mentioned municipal departments are headed by specialists who are understandably focused on the needs of their departments. The CAO is the senior administrator of the Town and is responsible to city council for the effective and efficient operation of the Town. All Town departments report to council through the CAO. The CAO ensures that the advice and recommendations provided by staff to council are balanced and broad in perspective. Clerk The Clerk’s office coordinates Council agenda and minutes, marriage and burial certificates, committee of Council, by-laws and record management. The expanded role includes performing statutory duties and duties of public interest and ensuring compliance with statutory requirements and municipal policy. Building, Planning / By-Law The Building / Planning / Department is responsible for providing a wide range of advisory and regulatory services that pertain to land use matters as well as the enforcement of the Ontario Building Code and Town By-laws. Page 88 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 8 The department functions in order to enforce property standards and related by-laws and is responsible for the review and administration of applications for development planning and building approvals. Finance and CSC The Finance Department is responsible for providing a variety of services to all departments throughout the Town, such as treasury functions, maintenance of the general ledger, and budgets, through audited financial statements and quarterly reports. Human Resources also falls under this department. Recreation, Culture and Parks This department includes the majority of the city’s customer-direct service / face to face interaction with the public on a daily basis. The department provides community-oriented programs and services, facilities, and recreational and cultural opportunities for the community. The department also delivers cemetery services, environmental and conservation protection and facility maintenance to the Town. Operations Services The Town’s Operations Services generally operates engineering, fleet services, water, Tillsonburg Hydro and general infrastructure services responsible for infrastructure design, construction, operations and management. The department ensures the Town’s environment is efficient, safe, livable, prosperous and vibrant through quality road and sewer infrastructure. Fire Services Emergency response is the core of the department’s mission. The Tillsonburg Fire Department is staffed by a career Chief and Deputy Chief with 28 on call volunteer firefighters operating from one station. The Department protects the Town of Tillsonburg and responds outside this area on a mutual aid basis as part of the Oxford County Mutual Aid Association. Emergency dispatch services operate out of the Fire Hall. Page 89 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 9 2.2 Current Facilities 200 Broadway Street Town Hall Office / Amenity Area - 9,000 SF. +/-  Year Built 1980  Located on the second floor of Tillsonburg Town Centre  Functions for Mayor, Council, CEO, Clerk, Finance  Spaces include Council Chambers, Offices, and amenity spaces  No. of Offices – 10  No. of Workstations - 10  Spaces are not contiguous in operations  Public access is via an elevator or fire stair  Lacks sense of arrival, presence and spirit of a Town Hall  Staff working environment is dated with poor access to natural daylight  Expansion for more space is unknown at this time  Chamber is not presentation friendly  Accessibility and way finding is a problem  Chamber space suggested to be multi-functional Page 90 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 10 10 Lisgar Street Customer Service Centre Office Area – 8,496 SF+/- Warehouse – 10,114 SF+/- Total – 18,609 SF+/-  Year Built - Circa 1970  Functions for Customer Services, Building, Engineering Tillsonburg Hydro  Call Centre for Town Departments  Spaces include Offices, truck storage and amenity spaces  No. of Offices – 10  No. of Workstations - 15  Spaces are connected via corridors  Public access at grade  Staff working environment is dated, however acceptable  The building envelop requires a great detail of repair  Expansion to this building would be difficult  Was constructed for public utilities Page 91 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 11 20 Spruce Street Operation Services Office Area – 3,326 SF+/- Warehouse – 14,327 SF+/- Total – 17,653 SF+/-  Year Built – Circa 1970  Functions for Public Works, Roads, Water  Spaces include Offices, Fleet Warehouse and amenity spaces  No. of Offices – 6  No. of Workstations - 0  Spaces are connected via corridors  Public access at grade  Staff working environment is dated, however acceptable  Expansion to this building is possible but unlikely for a location for a Town Hall Page 92 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 12 45 Hardy Avenue Tillsonburg Community Centre Office Area – 1,600 SF+/-  Year Built – Circa 1970 with Multiple Additions since  Functions as the Recreation, Culture and Parks  Spaces include Offices, Arena, Pool, Senior Centre, Outdoor Recreation  No. of Offices – 3 Plus 2 not seen  No. of Workstations - 7  Spaces are accessed behind a Customer Service  Public access at grade / elevator at rear of building  Staff Environments are acceptable  This building is a dedicated recreational use building Page 93 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 13 80 Concession Street East Tillsonburg Fire Hall  Year Built – Circa 1979  Function – Fire Hall with Dispatch Services  Spaces include – 3 Bay Apparatus Area, Offices, Dispatch, Crew spaces  Spaces are connected via corridors / Stairs  Public access at grade only  Staff working environment is acceptable  Not reviewed for the study 30 Tillson Avenue Annandale Museum  Year Built – 1883  National Historic Site  Not reviewed for the study Page 94 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 14 3.0 OVERVIEW OF SURVEY 3.1 Questions Survey questions focused on the following discussion items: a) The 5 most critical products / services provided by that Division; b) Level of interaction with the public as well as personal or confidential information; c) Level of interaction with other staff / Divisions / Departments; d) Space requirements for seasonal / temporary / visiting staff; e) Projected growth of staff population (within 5 years); and f) Specific amenity needs of each department. 3.2 Survey Responses Seven (7) Survey responses were completed and received:  Office of the CEO  Clerk  Building / Planning / Bylaw  Finance + CSC  Recreation, Culture & Parks  Operation Services Fire Services 3.3 Survey Results Refer to the following pages: Page 95 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 15 3.3 Survey Summary Page 96 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 16 3.3 Survey Summary Page 97 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 17 3.4 Summary of Spaces Number Alternate Current Future Required Area (SF) Area (SF) Office of the CAO / Council Chief Administrative Officer / President THI 1 0 Office 1 14 x 18 252 252 Mayor 1 0 Office 1 14 x 18 252 252 Lounge / workspace Councillor 6 0 Workspace 1 15 x 20 300 300 Workspaces are shared Assistant to CAO / Mayor 1 0 Workspace 1 8 x 8 64 54 Commissioner of Economic Development 1 0 Office 1 10 x 14 140 140 Marketing / Partnership Officer 1 0 Workspace 1 8 x 8 64 54 Manager of Human Resources 1 0 Office 1 10 x 14 140 140 HR Assistant / Payroll 1 0 Office 1 10 x 14 140 140 General Manager / CEO THI 1 0 Office 1 10 x 14 140 140 Total 14 0 9 1492 1472 Clerk Clerk 1 Office 1 10 x 14 140 140 Deputy Clerk 1 Office 1 10 x 14 140 140 Records Management Coordinator 1 Workspace 1 8 x 8 64 54 Part Time / Student 0 1 Workspace 1 8 x 8 64 54 3 1 4 408 388 Building / Planning / Bylaw Chief Building Official 1 0 Office 1 10 x 14 140 140 Deputy Chief Building Offical 1 0 Office 1 10 x 14 140 140 Property Standards / Bylaw Officer 1 0 Office 1 10 x 14 140 140 Municipal By‐Law Officer 1 0 Office 1 10 x 14 140 140 Development Technician 1 0 Workspace 2 8 x 8 128 108 Reception counter with 2 workspaces County Planner 1 0 Office 1 10 x 14 140 140 Summer Students 2 0 Workspace 2 8 x 8 128 108 Total 8 0 9 956 916 Finance Director 1 0 Office 1 10 x 14 140 140 Deputy Treasurer 1 0 Office 1 10 x 14 140 140 Budget Analyst 1 0 Workspace 1 8 x 8 64 54 Purchasing Coordinator 1 0 Workspace 1 8 x 8 64 54 Accounts Payable / Accounts Receivable 1 0 Workspace 1 8 x 8 64 54 Revenue Manager 1 0 Office 1 10 x 14 140 140 Tax Clerk 1 0 Workspace 1 8 x 8 64 54 Customer Service Reps / Billing Support Clerks 4 0 Workspace 4 8 x 8 256 216 Information Technology 1 0 Workspace 1 8 x 8 64 54 Total 12 0 12 996 906 Recreation, Culture & Parks Director 1 0 Office 1 10 x 14 140 140 Manager of Parks & Facilities 1 0 Office 1 10 x 14 140 140 Unassigned / Spare 1 0 Office 1 10 x 14 140 140 Total 3 0 3 420 420 Number Alternate Capacity Future Required Area (SF) Area (SF) Operations Services Director 1 0 Office 1 10 x 14 140 140 Operations Administrator 1 0 Workspace 1 8 x 8 64 54 Manager of Engineering 1 0 Office 1 10 x 14 140 140 Senior Operations Technologists 1 0 Workspace 1 8 x 8 64 54 Asset Management Technologists 1 0 Workspace 1 8 x 8 64 54 Total 5 0 5 472 442 Department Staff Space Type Proposed REMARKSRoom Size Department Staff Space Type Proposed REMARKSRoom Size Page 98 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 18 3.4 Summary of Spaces Number Alternate Current Future Required Area (SF) Area (SF) Office / Work Space Summary Office of the CAO / Council 14 0 1,492 1,472 Clerk 3 1 408 388 Building / Planning / Bylaw 8 0 956 916 Finance 12 0 996 906 Recreation, Culture & Parks 3 0 420 420 Operation Services 5 0 472 442 Total 45 1 0 4,744 4,544 Number Alternate Capacity Future Required Area (SF) Area (SF) Common Spaces Entry Vestibule 8 x 10 80 80 Staff Vestibule 8 x 10 80 80 Reception 10 x 10 100 100 Main Lobby / Welcome Area / Display Area 20 x 20 400 300 Council Chamber 100 50 x 75 3,750 3,000Board Room ‐ 1 12 14 x 20 280 280 With servery /presentation spaceBoard Room ‐ 2 6 10 x 15 150 150Training Room 20 20 x 25 500 0 Break ‐ Out Room ‐ 1 8 x 10 80 80 Break ‐ Out Room ‐ 2 8 x 10 80 80 Lunch Room / Kitchen ‐ Staff 15 x 30 450 450 Mail Room 8 x 10 80 80 Copy Room 10 x 15 150 150 File Room 10 x 15 150 150 Library Room 10 x 12 120 120 Map Room 10 x 15 150 150 Plotter Room 10 x 15 150 150 Washrooms ‐ Public 12 x 25 300 300 Washrooms ‐ Staff 12 x 25 300 300 Universal Barrier Free Washroom 10 x 10 100 100 Waste Recycling Room 10 x 12 120 120 Loading Area 8 x 8 64 0 General Storage 20 x 30 600 550 Vault 15 x 20 300 250 IT / Server Room 15 x 15 225 200 Mechanical Room 15 x 15 225 200 Electrical Room 15 x 15 225 200 Sprinkler Room 15 x 15 225 200 Elevator 10 x 10 100 100 Elevator Equipment Room 10 x 10 100 100 Stair 1 10 x 25 250 250 Stair 2 10 x 25 250 250 Stair 3 15 x 25 375 325 Total Common Space 10,509 8,845 Total Common Space + Office Space 15,253 13,389 Chamber of Commerce ‐ 20 Oxford St.800 800 BIA ‐ 41 Bridge St. W.400 400 Unassigned 1,852 1,600 Sub ‐ Total 18,305 16,189 Circulation & Walls ‐ 30%5,523 4,857 Total 23,828 21,046 Department Staff Proposed REMARKSRoom Size Department Staff Space Type Proposed REMARKSRoom Size Page 99 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 22 5.0 Site Selection – Guiding Principles 5.1 Site Selection Criteria / Location Determinants Many factors determine the most appropriate and cost-effective location for a New Town Hall. The final decision will be a balance of both tangible and intangible selection criteria and preferences. The site selection process should include various types of properties and should include an investigation of both “greenfield and brownfield” parcels that could have the greatest impact in improving Downtown’s, neighborhoods and communities overall. 5.2 LocationThe most critical determinant for the location of a Town Hall is “Community Presence,” one that is prominent and easily visible and recognizable as leader in local government, for staff, and visitors and the Community customer is serves. 5.3 SizeEnsure adequate site space is available to accommodate current needs and future expectations. Accommodate a desired level of public space for arts, entertainment, and recreation. Accommodate staff parking, visitor parking, and accommodate the needs for future expansion. The size of site will also dictate whether the building becomes a multiple floor structure (1, 2 or 3 storey structure). 5.4 Sustainable DesignThe sustainability component of the site selection and development process should focus on the selection of sites that will have: Least negative impact on the environment Fewest possible threats from the environment Require the least extraction of natural resources for site preparation, construction, and operation Redevelopment and Rehabilitation Potential Alternative Transit Availability Energy Efficiency or Reduction in Usage Habitat Preservation or Improvement 5.5 CostThe cost to purchase property at fair market value is understood to impact any development budget. The building site itself is a powerful determinant of construction costs. Sloped sites cost more to build on than level sites. Sites with poor soils conditions, high ground water tables, environmentally sensitive parcels of land, often require special and expensive construction methods. Investment in additional studies and evaluations to understand site conditions and development challenges before the purchase is critical to uncover some of the hidden development costs that will need to eventually be dealt with during the detailed design of the site. Page 100 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 23 An evaluation of sites should include the following: 5.6 Cultural Factors Existing Use, Ownership and Control Site Context / Location Type of Land Ownership – Municipal or Private Legal property description, including limits of property, easements, rights of ways, and north indication. Zoning Bylaws and Local Codes / Function and Pattern of Land Use Current Uses / Adjacent Uses Setbacks Staff / Public Parking Traffic and Transportation Apparatus driveway and Point of entry - front door Vehicular turning radius Delivery / service entrance Transit / Walkability Traffic Capacity Immediate Surroundings Neighbourhood structures Shading and solar access Noise from streets, emergency services, aircraft, Odours, etc. Views and vistas Site History - Former Site Uses Hazardous dumping Landfill Old foundations Archaeological grounds Historic worth / History of existing structures Page 101 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 24 5.7 Technical Factors Utilities Potable water Sanitary Sewer Service Storm drainage (surface , sub-surface) Electricity Gas Telephone Cable / data / communications Fire Protection Climate Solar Orientation Shading of (or from) adjacent structures, natural features and vegetation Prevailing Winds Topography / Hydrology Topography Contours and spot elevations Slopes: percentage, aspect, orientation Erosion Channels Extent, location, and general configuration of rocks, ledges, outcrops, ridges, drainage lines, and other unique features Visual characteristics Potential problem areas during construction: siltation, erosion, etc. Analysis of physical features, including major focal and vantage points and their relationship within, into, and out from the site. Existing access and circulation Vehicular Pedestrian Vegetation Existing water bodies Drainage Canals: rivers, streams, marshes, lakes, ponds, etc. Natural and built Page 102 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 25 Alignments and gradients Existing water way easements Surface Sub-surface Surface Drainage Patterns on and off the site (location of streams and washes) Proximity to floodplains Maximum flood level Frequently flooded areas Local watershed areas, amount of runoff collected, and location of outfalls Swampy and concave areas of land without positive drainage and other obstacles that may interrupt or obstruct natural surface drainage Potential areas for impoundments, detention/retention ponds. Subsurface / Geotechnical Soil Conditions Basic surface soil type: sand, clay, silt, rock, shale, gravel, loam, limestone, etc. Rock and soil type: character/formation and origin Geologic formation process and parent material Inclination Bearing capacity Bedrock Depth to Bedrock Bedrock Classification Seismic Conditions / Requirements Environmental Hazards Financial Factors Site Acquisition and Relocation Costs Demolition/Remediation Costs Site Construction and Preparation Costs Infrastructure Improvements 5.8 Civic Architecture and Civic Spaces Civic Architecture and Civic Spaces are institutions, such as town halls, city halls, court houses, libraries, and cultural facilities, public markets, parks and squares, police stations and fire halls, are all the foundations of a civil society and the cornerstones of democracy. Page 103 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 34 7.0 ACCESSIBILITY IN THE WORKPLACE On June 13, 2005, the Accessibility for Ontarians with Disabilities Act,2005 (AODA) received Royal Assent and is now law. The purpose of the AODA 2005 is to benefit all Ontarians by developing, implementing and enforcing accessibility standards in order to achieve accessibility for Ontarians with disabilities by 2025. A disability is any restriction or incapacity that prevents one from doing something. A disability can be visible or invisible, for example:  Mobility - People requiring the use of a mobility device (wheelchair or scooter), an assistive device (cane/crutch or walker) or persons of short stature.  Sensory - People experiencing deficits in sight, hearing or smell.  Coordination - People with multiple sclerosis, arthritis or pregnant women.  Strength and endurance - People with heart conditions or breathing difficulties.  Cognitive - People who experience memory loss or have an intellectual disability. Planning For Accessibility: Key Points 7.1 General  The goal of renovations should be to provide universal access for all people, including all ages and abilities, an overall functional environment, which will benefit everyone and offer equal opportunity to employment, community services and volunteer experiences.  Design considerations should include accommodation of the needs of persons with mobility/agility impairments, sensory impairments, co-ordination impairments, strength/endurance impairments and cognitive impairments. 7.2 Accessible Routes  The minimum turning radius required by most mobility devices is 1500 mm (5'). Appropriate maneuvering space should be available in areas such as landings, at intervals along longer paths and within any room type (washrooms, offices, meeting rooms). 7.3 Accessible Entrances  Main entrances should provide barrier-free access. However, where it is not possible to alter these entrances, an alternate accessible entrance may be provided in conjunction with the above accessible routes and parking.  It is recommended that access be provided to main accessible entrances by both ramps and stairs with handrails.  Ramp slopes should be a maximum of 1:12. Slopes of 1:16 to 1:20 are easier for most people to negotiate. That is: for every 1" of vertical rise, 12" of horizontal ramp is required (e.g. a 5" step would require a 60" ramp to be built). Page 104 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 35  Accessible doors and doorways within the building should provide a minimum of 850 mm (33-1/2") of clear space. That is, when the door is open, the space from the door to the opposite side of the doorframe should be a minimum of 850 mm (33-1/2").  Accessible door hardware should be lever-type, push/pull or d-shaped.  If an automatic door is available, the 'push-pad' should be a minimum 150 mm (6") diameter button with the international symbol of accessibility clearly identified.  Windows or glass panels should be clearly identifiable (colour contrasting frames, markings on glazing).  Changes in colour and texture as well as appropriate signage should be considered.  Appropriate lighting should be provided in these areas. 7.4 Accessible Washrooms  If modifying an existing washroom is not possible, design of at least one individual accessible unisex washroom should be considered. Although larger in size, unisex washrooms provide an individual with the ability to have assistance by a caregiver.  Appropriate transfer space on one side and in front of the toilet should be provided. Flush controls should be located on the transfer side of the toilet. Dispensers and other accessories should not obstruct or interfere with the safe use of the grab bars, transfer or maneuvering space.  Accessories (such as light switches, mirrors, soap dispensers, paper towel dispensers, hand dryers, coat hooks, garbage receptacles and shelves) should be mounted at a height that is accessible from a seated position. Appropriate clear floor space beneath and/or in front of each fixture should be considered. 7.5 Accessible Kitchens / Coffee Areas  Kitchens should provide appropriate clear floor space in front of appliances and work spaces. Custom millwork and careful product selection will give you the opportunity to design areas, which are fully accessible.  Accessible workspaces should have appropriate clear space underneath.  Switches, outlets and controls should be located at the front of appliances and counters.  Cabinets should provide some shelving that is accessible from a seated position or a pantry could be constructed.  Sinks should be mounted so that appropriate knee and toe space is provided underneath. Faucets should have handles that are lever-type. Pipes and drains under the sink should be insulated to prevent injury.  Any vending machines, coffee makers, microwave or other appliances should be accessible. 7.6 Access between Floors  Elevating devices should be considered where any significant change in level cannot be safely or feasibly accommodated.  Space for maneuvering of a variety of mobility devices and for transportation of two people, where assistance to travel between floors is required, should be considered. 7.7 Offices and / or Meeting / Program Rooms Page 105 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 36  All meeting rooms, program rooms and staff areas should be accessible. All furniture and office accessories/equipment should be located so that they do not obstruct accessible paths of travel or interfere with interior room maneuvering spaces. 7.8 Signage  Signage will be important to all people using the building. To improve the environment for persons with visual impairments, signage should be mounted at a consistent height of 1525 mm (5'). 7.9 Public phones  If public phone(s) are available, at least one should be installed with a clear knee space of 720 mm (29") with the maximum highest point no more than 1200 mm (47"). 8.0 SUSTAINABLE OFFICE ENVIRONMENTS A sustainable office environment and design requires building an office to the highest quality and functional standard, understanding aesthetic, environmental and social benefits, and always based on cost assessments that reflect the whole office interior life cycle, in order that the investment can be responsibly maintained. Modifications to existing spaces should be considered with the integration of sustainable design principles. Environmental aspects could include:  Plan to enhance work environments through healthy and vibrant internal environments including excellent levels of natural light and ventilation with personal control.  Does not endanger the health of the occupants through exposure to pollutants, the use of toxic materials or providing host environments to harmful organisms - Use renewable and recycled and recyclable resources and materials wherever possible.  Optimizing natural light and views to the exterior with the open office design  Reuse of materials, including carpeting, and other salvaged materials and equipment.  Selection of low emitting materials and recycled content materials  Installation of energy-efficient lighting with sensors and a sophisticated control system to significantly reduce the use of electricity in the office  Maintained the majority of the existing construction, reused some components within the project, and recycled most of the construction waste  Commitment to the space through a long term lease, lengthening the cycle of tenant fit-ups that often occurs with short-term leases  Green housekeeping practices by the property manager and tenant complement the sustainable principles of the project.  Uses materials that are environmentally friendly in manufacture, use and disposal Page 106 of 302 Town of Tillsonburg - Space Needs Study KNY Architects Inc. 37  Planning the space to optimize the exterior views and to use natural light as a resource for all occupants.  Finishes should be chosen for their durability, their recyclability, and their low toxicity.  Use of energy efficient fixtures and renewable, sustainable products and materials were specified.  Reuse of existing materials.  Use of recycled content for carpet, sheet flooring and fabrics.  Use of low VOC interior paints and other floor, wall and ceiling finishes.  Light colours are used on large walls and ceiling surfaces to reflect as much natural light as possible.  Overhead lighting can be switched / controlled by photocells that detect if enough daylight is illuminating the open space.  Occupancy sensors in the private offices and conference rooms assure that overhead lighting is turned off automatically when the rooms are not occupied. Page 107 of 302 Suite 200, 135 George St. N Cambridge, ON N1S 5C3 Elisia Neves 226.791.5744 elisia@Fabrikarchitects.ca Page 108 of 302 1 Feasibility Study Final Report Town of Tillsonburg Operations Facility, 20 Spruce St, Tillsonburg, ON N4G 4Y5 CONTACT INFO ADDRESS info@Fabrikarchitects.ca 519-743-0608 www.Fabrikarchitects.ca 135 George St N Suite 200 Cambridge, Ontario N1S 5C3 Page 109 of 302 2 Feasibility Study Final Report: Tillsonburg Operations Facility Contents Letter of Intent Zoning By-Law Option A Ontario Building Code 8 12 4 9 Option B16 Executive Summary5 Next Steps18 Regulations Concept Design Appendix19 Concept Design Analysis17 Existing Condition10 Page 110 of 302 3 Feasibility Study Final Report: Tillsonburg Operations Facility Page 111 of 302 4 Feasibility Study Final Report: Tillsonburg Operations Facility Mr. White, This letter is to serve as confirmation of Kontekst Architecture & URBANUS Interiors’ intent to submit a joint integrated design proposal for the above mentioned project and to confirm attendance at the July 4th non mandatory site visit. As the founders and Principals of our firms we believe strongly in an integrated design process to create a uniquely customized and holistic focus. We have partnered on this proposal ith the strong belief that together we can deliver the best solution for your upcoming project. We endeavor to facilitate the bringing together of hands on learning, technology, environmental stewardship and innovation and help present this initiative in a reawakened library of the future that will enrich the user/occupant and owner experience. We thank you for this opportunity to present a design proposal for your review and consideration and look forward to a possible new professional relationship between Kontekst, URBANUS and Glen Abbey Library. Regards, RE: RFP 19-2018 Consulting Services for Glen Abbey Library Renovation and Creation Zones Attention: Mr. Derek White Town of Oakville 1225 Trafalgar Road Oakville Ontario, L6H 0H3 GLEN ABBEY LIBRARY RENOVATION & CREATION ZONES LIBRARIES STORE THE ENERGY THAT FUELS THE IMAGINATION. THEY OPEN UP WINDOWS TO THE WORLD AND INSPIRE US TO EXPLORE AND ACHIEVE, AND CONTRIBUTE TO IMPROVING OUR QUALITY OF LIFE. –SIDNEY SHELDON 5RE: Tillsonburg Operations Facility Feasibility Study Final Report Attention: Carlos Reyes, Director of Operations and Development, 20 Spruce St, Tillsonburg It is with the greatest pleasure that Fabrik Architects submits this Feasibility Report for your review in collaboration with Hanscomb Quantity Surveyors. This report provides an assessment of Tillsonburg’s Operation Facility’s needs and the feasibility of meeting these needs on the existing 20 Spruce Street site. This report includes two design options: Option A which proposes upgrades and additions to the existing site and Option B which proposes a new facility on an alternative site. The end of the report will provide a recommended option based on consideration of the functionality of both designs, phasing and costing among other factors. As the founder and Principal Architect of Fabrik, I strongly believe in providing meaningful, comprehensive, sustainable design solutions that express each of our Client’s respective visions and values. Based on our preliminary design work, Fabrik has developed an understanding and appreciation for the programmatic and organizational needs of Tillsonburg’s Public Works’ departments and recognizes both the deficiencies and opportunities in the current facility. Our team understands that improved functionality and efficiency are critical to Public Works operations and that the departments at 20 Spruce St have been seeking facility upgrades for many years. The Roads and Fleet departments have outgrown the original 1978 building and 2000 addition and the forty plus year old facility is overdue for a number of repairs and maintenance items. It is our understanding that the Town of Tillsonburg wishes to increase the capacity of the on site departments and move the Water, Hydro and Parks departments to the updated facility. Based on this directive and our findings from site visits, workshops and design meetings we have determined that Public Works requires more storage, larger vehicle bays and an administrative addition to accommodate all operations. The following report lays out the details and implications of these findings and their related concept designs with the aim of providing an effective solution for the Town of Tillsonburg’s operations requirements. Our Team thanks you for this opportunity to present a comprehensive Feasibility Report for your consideration. We would be happy to meet with you to answer any questions you may have, further discuss the details of this report and determine next steps. We look forward to continuing the professional relationship between our team and yours. Regards, Elisia Neves, Principal Architect, Fabrik 200-135 George St. N, Cambridge ON, elisia@Fabrikarchitects. Page 112 of 302 5 Feasibility Study Final Report: Tillsonburg Operations Facility Executive Summary Architectural Concept Design for the Town of Tillsonburg’s Operations Facility Upgrades In 2020 the Town of Tillsonburg issued an RFP for Conceptual Design Alternatives for the Public Works Yard Facility, in October Fabrik was awarded the contract. As per the RFP and subsequent design work the Client has articulated the following project objectives: 1. Explore possibilities for additions and upgrades to the existing facility versus a new facility at an alternative site 2. Determine salt storage capacity requirements and identify the preferred conceptual design of a salt storage facility 3. Determine and establish efficient traffic flow and program adjacencies 4. Provide adequate space and program to consolidate the Water, Hydro and Parks department within the Public Works Yard 5. Consider all reasonable solutions including doing nothing, increasing the capabilities of the existing facility and a new site location 6. Prepare preliminary cost estimates 7. Recommend strategy and timing for implementation of the design Based on these objectives Fabrik has the following assessments and recommendations. 1. After exploring several site layouts during conceptual design Fabrik presents the following two options: Option A: Renovations and Upgrades to Existing 20 Spruce St Facility - Design and build a pre-engineered salt and sand storage building for the North-East corner of the yard - Extend existing roads bays by 20’ to be 80’ deep and install larger garage doors - Renovate existing admin space and build an office addition - Build a discrete fleet addition at the West end of the existing building - Infill program between the existing roads bays and proposed fleet addition with Water, Hydro and Parks bays and storage - Establish one way traffic flow on site - Relocate fuel island close to fleet Option B: Build New Operations Facility at Alternative Site - Design and build a pre-engineered salt and sand storage building for the side yard of the site - Design and build discrete program areas for each Public Works department within a larger contiguous building - Design and build a separate area at the front of the building for offices and common spaces - Establish one way traffic flow on site - Ensure all departments’ yard storage requirements are accommodated on site In both options the addition of a new salt storage facility is the highest priority item and will serve as the first phase of construction in the existing site option. Cost effectiveness will also be prioritized in both options and inform the nature and implementation of the design. As this is not a publicly accessible site the focus of the concept design is on improving the functionality of the facility with lesser consideration for finishes. 2. Based on our design research and coordination with Britespan we have determined specific requirements for the salt and sand storage building which are described in detail in the appendix of this report starting on page 14. 3. Based on our design research and Public Works consultations Fabrik recommends on-site traffic flow be managed as follows: In both options all vehicular traffic will enter on the side of the site near the salt storage facility to enable convenient vehicle loading. Once vehicles pass by the salt facility they will follow the drive aisle behind the central building then past the fleet department back out to the road. The fuel island will be located alongside the drive aisle across from fleet to necessitate efficient fueling and improve site access and flow. This traffic flow will apply to all public works vehicles but excludes salt delivery trucks which will enter and exit the site from the same location, and personal vehicles which will have a separate entrance and parking lot in front of the administrative area. This division of traffic flow by vehicle types will optimize efficiency and safety on-site. Page 113 of 302 6 Feasibility Study Final Report: Tillsonburg Operations Facility 4.3 Roads Department: - One (1) Supervisor Office - 150 SQF - Lead Touchdown Area - 50 SQF - Pavement Marking Storage - 600 SQF - Traffic Control Devices Storage - 500 SQF - Photocopier Room - 100 SQF - Sign Storage - 1000 SQF - Five (5) Vehicle Bays - 1080 SQF each 4.4 Water Department: - One (1) Supervisor Office - 150 SQF - Open Office Space - 400 SQF - Change Room - 200 SQF - One (1) Vehicle Bay - 1200 SQF - Storage - 600 SQF 4.5 Hydro Department: - One (1) Manager Office - 175 SQF - Two (2) Supervisor Offices - 150 SQF each - Open Office Space - 400 SQF - One (1) Vehicle Bay - 1500 SQF - Material Storage - 800 SQF - Large Storage - 700 SQF - Work Area - 450 SQF 4.6 Parks Department: - One (1) Supervisor Office - 150 SQF - Open Office Space - 400 SQF - One (1) Vehicle Bay - 1400 SQF These programs are analyzed in a more detailed matrix in the appendix of this report starting on page 15. 5. The following is our assessment of all possible solutions for the Operations Facility: 5.1 No Changes This option suggests that no upgrades are made to the existing public works yard either at 20 Spruce St or the alternative site. Although, the most economical option, this approach would result in the Roads and Fleet departments continuing to outgrow their current facilities and the perpetuation of substantial inefficiencies in Public Works operations. Fabrik also recommends the following program adjacencies: - Roads located in close proximity to the Salt storage building - Fleet located on a perimeter wall to allow for waste oil removal and easy access for vehicle servicing - Admin and common programming centrally located to allow easy access for all departments - This includes washrooms, lunchroom, meeting room and locker room - Hydro and Water departments located adjacent to each other as they already share space and have similar programmatic needs - Departmental storage in close proximity to relevant department’s bays to allow easy access to tools and equipment 4. The conceptual design process and extensive Public Works consultation have informed the program requirements and minimum areas listed by department below: 4.1 Non-Departmental: - One (1) Private Director Office - 175 SQF - Two (2) Manager Offices - 150 SQF each - Meeting Room - 800 SQF - Lunchroom - 800 SQF - Locker/Change Room - 500 SQF - Women’s Washroom - 200 SQF - Men’s Washroom - 350 SQF - General Storage - 400 SQF 4.2 Fleet Department: - Two (2) Supervisor Offices - 150 SQF each - Mechanics Office - 200 SQF - Wash Bay - 1200 SQF - Welding & Fabrication Bay - 640 SQF - Two (2) Light Duty Bays - 640 SQF each - Two (2) Heavy Duty Bays - 1400 SQF each - Pit/Lube Bay - 1500 SQF - Service Area - 100 SQF - File Room - 200 SQF - Storage - 11000 SQF - Training Room - 800 SQF Page 114 of 302 7 Feasibility Study Final Report: Tillsonburg Operations Facility 5.2 Increased Capabilities at 20 Spruce St. This solution would entail upgrading the existing public works facility at 20 Spruce Street through renovations and additions. This approach is demonstrated in the Option A concept design shown on page 12 of this report. 5.3 Relocation to Alternative Site This solution proposes relocating the Operations Facility to an alternative site. This is illustrated in the Option B concept design shown on page 16 of this report. 6. Fabrik sent our concept designs to Hanscomb Quantity Surveyors for preliminary costing in April 2021. They produced a detailed costing report outlining the cost per square foot by phase and with subcategories for new construction and renovation. The contents of their report and a letter outlining our analysis of the report can be found in the appendix of this document starting on page 23. Please note this costing was based on an earlier design for Option A which featured a larger, drive through salt storage facility. 7. Based on our design research and Public Works consultation our recommendations for project implementation are as follows: Option A: Phased implementation to allow continuous occupation of the facilities and incremental development according to funding availability • Phase 1 - Construct Salt Storage Building and relocate fuel island • Phase 2 - Build fleet addition against existing addition while maintaining operations • Phase 3 - Renovate existing admin space, extend roads bays and build office addition • Phase 4 - Renovate and expand existing fleet and storage area to accommodate Hydro, Water & Parks Please note as indicated above this option would require the relocation of the existing fuel island which falls under the jurisdiction and technical specification of the TSSA and is subject to potential environmental assessments. Any decommissioning, relocation and installation of fuel islands will need to be conducted by a contractor from the TSSA’s list of licensed contractors. Please refer to the TSSA’s Environmental Management Protocol for Fuel Handling Sites in Ontario for more details. Specifically section three of the document addresses operational fuel handling sites and has been included in the appendix of this report. Option B: The compartmentalized nature of the Option B layout allows for flexibility in project implementation. Fabrik is currently proposing continuous construction but each department is able to be phased if this is preferred. The feasibility details of next steps, applicable regulations, and the concept designs are assessed over the following pages in greater detail. Please see the appendix of this report for detailed analysis of programming, costing and salt storage for this project. 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COPYRIGHT FOR INTELLECTUAL PROPERTY BELONGS WITH THE SOURCE AGENCY. OXFORDCOUNTY MAKES THIS DATA AVAILABLE WITHOUT WARRANTY OF ANY KIND, EXPRESSED OR IMPLIED. THIS DOCUMENT MAY NOT BE REPRODUCED WITHOUT WRITTEN PERMISSION. FOR MORE INFORMATION, PLEASE CONTACT COUNTY OF OXFORD INFORMATION SERVICES AT GIS@OXFORDCOUNTY.CA THIS IS A COMPOSITE MAP OF KEY MAPS ATTACHED AS SCHEDULE "A" TO ZONING BY-LAW No. 3295 AS AMENDED. FOR ACCURATE REFERENCE RECOURSE SHOULD BE HAD TO THE BY-LAW AND SUBSEQUENT AMENDMENTS. 0 250 500 750 1,000125 Metres ZONING BY-LAW No. 3295 LOW DENSITY RESIDENTIAL TYPE 1 (R1) LOW DENSITY RESIDENTIAL TYPE 2 (R2) LOW DENSITY RESIDENTIAL TYPE 3 (R3) MEDIUM DENSITY RESIDENTIAL (RM) HIGH DENSITY RESIDENTIAL (RH) MOBILE HOME PARK (RMH) CENTRAL COMMERCIAL (CC) SERVICE COMMERCIAL (SC) ENTREPRENEURIAL (EC) GENERAL INDUSTRIAL (MG) NEIGHBOURHOOD COMMERCIAL (NC) PASSIVE USE OPEN SPACE (OS1) ACTIVE USE OPEN SPACE (OS2) MINOR INSTITUTIONAL (IN1) MAJOR INSTITUTIONAL (IN2) FUTURE DEVELOPMENT (FD)!(!( !( !(!(REGULATORY FLOOD AND FILL SPECIAL ZONE PROVISIONS -REFER TO ZONING BYLAWA, B, 2 Tillsonburg Street Index JAMES AVE A1, A2ADAMS AVE B2 JANE ST C2ALBA AVE B3 JEAN FERRIE CRT D2ALEXANDER AVE C4 JOHN POUND RD D3, E2, E3ALLEN ST B2, B3, C2 JOHN ST C3ALLEY ALLEY B3, C3 JONES CRES D2ANDOVER AVE B2 JOSEPH ST C4ANN ST C3 JUDY AVE D2ARBOR LANE C4, D4 KAMPS CRES D2ARGYLE ST C2 KARA LANE B4ARMSTRONG DR C2, C3 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(H) 4 3 R6 R7(H) 1 3 4 10 11 12 15 17 2 21 21 21 21 3 3 4 5 7 88 9 C 14 20 22 23 (H) (H) 11 12 15 18 22 24 10 15 C 3 1 15 16 17 22 E 9953 9937 9920 9951 9951 9937 99209920 %&19 %&3 LAST UPDATE: DECEMBER, 2020 DATA MAY BE SUBJECT TO LICENSE. 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FOR ACCURATE REFERENCE RECOURSE SHOULD BE HADTO THE BY-LAW AND SUBSEQUENT AMENDMENTS. 0 250 500 750 1,000125 Metres ZONING BY-LAW No. 3295 LOW DENSITY RESIDENTIAL TYPE 1 (R1) LOW DENSITY RESIDENTIALTYPE 2 (R2) LOW DENSITY RESIDENTIALTYPE 3 (R3) MEDIUM DENSITY RESIDENTIAL (RM) HIGH DENSITY RESIDENTIAL(RH) MOBILE HOME PARK(RMH) CENTRAL COMMERCIAL (CC) SERVICE COMMERCIAL(SC) ENTREPRENEURIAL(EC) GENERAL INDUSTRIAL (MG) NEIGHBOURHOOD COMMERCIAL(NC) PASSIVE USE OPEN SPACE(OS1) ACTIVE USE OPEN SPACE (OS2) MINOR INSTITUTIONAL(IN1) MAJOR INSTITUTIONAL(IN2) FUTURE DEVELOPMENT (FD)!(!(!( !(!(REGULATORY FLOOD AND FILL SPECIAL ZONE PROVISIONS-REFER TO ZONING BYLAWA, B, 2 Tillsonburg Street Index JAMES AVE A1, A2ADAMS AVE B2 JANE ST C2ALBA AVE B3 JEAN FERRIE CRT D2ALEXANDER AVE C4 JOHN POUND RD D3, E2, E3ALLEN ST B2, B3, C2 JOHN ST C3ALLEY ALLEY B3, C3 JONES CRES D2ANDOVER AVE B2 JOSEPH ST C4ANN ST C3 JUDY AVE D2ARBOR LANE C4, D4 KAMPS CRES D2ARGYLE ST C2 KARA LANE B4ARMSTRONG DR C2, C3 KING ST B4, C4, D4ARNOLD ST D2 LADY AVE D2, E2BALAZS CRT D3 LAMERS CRT B3BALDWIN ST D2, D3 LANGRELL AVE A2BALL ALLEY D4, D5 LIBRARY LANE C3, D3BALL ST D5, E5 LINCOLN ST D4, E4, E5BARKER ST B4 LINDSAY ST B4BAYHAM DR E1, F1 LISGAR AVE B3, C3, C4, D4BEAR ST C3 LISGAR CRT C3BECKETT BLVD A4 LIVINGSTON DR B3BEECH BLVD C1, C2 LONDON ST E D3, D4BELFAST CIR C2 LONDON ST W D3BELL MILL SIDERD E5, F5 LORRAINE AVE C5, D5BELMONT AVE B2 LOWRIE CRES C2, D2BERETTA ST D5 LYNDALE RD B2BETH CRT D2 MAGNOLIA DR B4BIDWELL ST C3, D3 MAPLE CRT C4BIRCH DR D5 MAPLE LANE C4, D4BIRDYWAY DR B2, C2 MARY ST B4, C4BLOOMER ST D3, D4 MCDONALD CRT C2, C3BOBOLINK DR A2, A3 MCGUIRE CRES B2BOND ST B4 MCKENZIE ST D3, D4BORDEN CRES D3, E3 MOOSE ST B2BRAD AVE A2 MORNING GLORY DR A1BRASHER DR C2, C3 MYRTLE ST C2BRIDGE ST E C3, C4 NANCY CRT B2BRIDGE ST W C3 NEFF ALLEY D4, D5BRIDLE PATH D3 NELSON ST B4BROADWAYA2, B2, B3-D3, D4 NEWELL RD E1, E2BROCK ST E C4, D3, D4 NIAGARA ST C3BROCK ST W D3 NORTH ST E A2-A4BROOKSIDE LANE B2 NORTH ST W A1, A2BURDOCK CRT D2 NORTHERN LANE A2CAMDON CRT B2 NORTHVIEW DR C2CARDINAL CRT A3 OAK ST D4CAROLINA ST B2 OLD VIENNA RD D4CAT ALLEY D3, D4 ONTARIO ST D5, E5CATALPA CRT C2 OTTER CRT C5CEDAR ST D4, E4 OWL DR A2, A3CENTENNIAL AVE B3 OXFORD ST D3, D4CHARLES ST B4 PARK AVE C3CHARLOTTE AVE C2, D2 PARK DR A2, B2CHESTNUT DR C1, C2 PARK PL B2CHRISTIE ST B3 PARKDALE AVE C2CHRISTOPHER CRT C4 PARKSIDE DR C3CLARENCE ST C2 PARKWOOD CRT C4CLARKE ST E B4 PARKWOOD DR C4, D4CLARKE ST W B4 PEACH ST B4CLEAR VALLEY DR D3 PEARL ST C4CLEARVIEW DR E1 PHEASANT CRT A2COLIN AVE D2 PINE AVE D4CONCESSION ST E C3-C5 PINE ST C4CONCESSION ST W C1-C3 POPLAR ST C2COON ALLEY C3, D3 POTTERS RD D4, D5CORELESS LANE C4, D4 PRIMROSE DR A1COULTHARD ST A3, B3 PROSPECT ST D3COYLE LANE B4 PUC ALLEY C3CRAIG ST C2, C3 QUARTER TOWN LINE A2-E2CRANBERRY RD A4 QUEEN ST B4, C4, D4CROCUS AVE A1, A2 RAILWAY ST C3CURREN CRES B3 REID ST C2DELEVAN CRES C3 RICHARDS CRT D2DEMEYERE AVE C4, C5 RIDGE BLVD E2DENIS CRT D2, E2 RIDOUT ST E D3DENRICH AVE C2, D2 RIDOUT ST W D3DENTON AVE C3 ROBIN RD A3DEREHAM DR D2 RODGERS ST B4DEVON CRT B3 ROKEBY SR F4, F5, G4DEVONSHIRE AVE B3 ROLPH ST C3, D3DOGWOOD DR A2 ROSALYNN CIR B2DUNCAN ST D4, D5 ROSS ST C3DURHAM ST C3, C4 ROUSE ST E3, E4EARLE ST D4 SANDERS CRES D2EBERT ALLEY C4, D4 SANDERS ST C3EDEN PL B2 SANDY CRT B4EDGEWOOD DR D3 SEATON CRES D5EDWARD ST A4 SECOND ST C3EDWIN CRES D3 SEGAL DR D2ELEANOR CRT D4, D5 SERES DR D3ELGIN ST C3, C4 SIERRA ST D2ELM ST D4, E4 SIMCOE ST D4, D5, E5ERIE CRT B3 SINCLAIR DR D2, D3ESSELTINE DR D2 SOUTH RIDGE RD A2FAIRFIELD CRES D4 SPRUCE ST E4, E5FAIRS CRES D2 STONEY CRT B3FAIRVIEW ST A2 STUBBS CRT D4FAIRWAY HILLS BLVD B2 SYCAMORE DR C1, C2FALCON RD A3 TANAGER DR A3FERNWOOD DR B2, B3, C2 TAYLOR LANE E4FIFTH ST B3, B4 THIRD ST C3, C4FIRST ALLEY D4 THISTLE CRT E2FIRST ST C3, C4 THOMAS AVE C4FOREST GLEN CRT D2 THORNCLIFF CIR B2, B3FOURTH ST C3, C4 TILLSON AVE A4, B4, C4, D4FOX ALLEY D3 TILLSON ST D4, E4FRANCES ST B4 TOWN LINE RD E4, E5FRANK ST C3 TRAILVIEW DR D2GEORGE ST D3 TRILLIUM DR A1, A2GIBSON DR C2 TROTTIER DR D2GLENDALE DR B2, B3, C2, C3 TULIP DR A2GLENRIDGE RD B2 UNNAMED B4, C4GOLDENROD DR D2, E2 VALLEY RD B2GOSHEN ST D5, E5 VALLEY VIEW LANE D3GOWRIE ST E C3 VAN NORMAN DR B3GOWRIE ST W C3 VAN ST D4GREENEAGLE DR B2 VANCE DR A2, B2HALE ST C3, D3 VENISON ST E C3HAMPTON CRT C2 VENISON ST W C3HARDY AVE B3, C3 VERNA DR D4HARRIS ST D4 VICTORIA ST B3, C3HARVEST AVE D5 VICTORIA WAY D2HARVEY ST C3, D3, D4 VIENNA RD D4, E3, E4, F3HARWOOD ST D5 VIRGINIA ST B2HAWKINS CRES D2, D3 WABASH RD E5HAWTHORNE ST C3 WALNUT DR C1HEMLOCK DR C1, C2 WASHINGTON GRAND AVE C3, D3HERFORD ST A4, B4 WELDING ST B3, C3HICKORY LANE D3 WELLINGTON ST A4, B4HIGHLAND DR D4, D5 WESTON DR D2HIGHWAY 3 E1-E5, F1 WESTTOWN LINE D5, E5HILLDROP CRES A2 WHISPERING PINE LANE D3HILLIKER ALLEY C4 WILKINS CRES C3, D3HILLSIDE DR D5 WILLIAM ST C1, C2HILLYNDALE RD C5, D5 WILSON AVE C2, C3, D2, D3HOGARTH DR D2 WINDEMERE AVE B2HOLLAND GATE D3 WINONA DR B2HOLLIER DR D2 WOLF ST C3HOWE AVE D2 WOOD HAVEN DR D2, E2HUNTER CRES B2 WOODCOCK DR A2, A3HUNTLEY AVE A3, B3 WOODLAND CRES A1, A2HURLEY AVE C2 WOODSIDE DR A1, A2HYMAN ST D4 WREN CRT A2JACKSON CRT D3 YOUNG ST E3, E4 SITE ANALYSIS: Maximum Lot Coverage: 70% Minimum Rear Yard Setback: 7.5m (24.6 ft) Minimum Side Yard Setback: 3m (9.8 ft) Minimum Front Yard Setback: 15m (49.2 ft) Minimum Street Setback: 25m (82 ft) Minimum Landscaped Open Space: 5% Maximum Height of Building: 15m (49.2 ft) Page 116 of 302 9 Feasibility Study Final Report: Tillsonburg Operations Facility Regulations - Building Code THE ONTARIO BUILDING CODE Occupancy Classification: Group D - Business and Personal ServiceGroup F3 - Low Hazard Industrial Building Classification: 3.2.2.55, Group D, up to 2 Storeys- Can not exceed 2 storeys- Can not have an area more than 1000sqm (10,764 sqft) [single street facing]- Permitted to be of combustible and non-combustible construction- Floor assemblies, need FRR of 45min minimum- Load-bearing walls/columns need FRR of 45 min minimum - Sprinkler system not required 3.2.2.80, Group F, Division 3, 1 Storey- Can not exceed one storey- Can not have an area more than 5600sqm (60,278sqft) [single street facing] Occupant Load: Office 9.3sqm (100sqft)/person Storage Garages 46.00sqm (495sqft)/personRepair of Goods 4.60sqm (50sqft)/person Page 117 of 302 10 Feasibility Study Final Report: Tillsonburg Operations Facility Existing Condition - Site ADDITION ROAD TRUCKS OFFICES PAVEMENT MARKING SALT SHED SIGNS BRIRE FILL STATION OFFICE PARKING OFFICE PARKING ROADS SPRUCE ST. 19' ‐ 11 7/8" 19' ‐ 11 7/8" SALT + SAND SHEDS FUEL ISLAND SHEET SCAL DATE ISSUED PROJECT No. DRAWN CHECKED SHEET TITLE copyright © 2020 FABRIK Architects Inc. The contractor shall check and verify all dimensions and report any errors or omissions to the consultant before commencing or proceeding with any work. Drawings prepared and issued by consultant are the property of the consultant. These documents are not to be duplicated or copied without the consent of the Consultant. Do not scale this drawing. ARCHITECTwww.FABRIKarchitects.ca135 George Street North, Suite 101, Cambridge ON N1S 5C3P.519-743-0608 | info@FABRIKarchitects.ca CLIENT PROJECT NAME KEY PLAN 1 2 3 4 5 6 1 2 3 4 5 6 DATE ISSUED DATE REVISION 06.11.2019 ISSUED FOR TEMPLATE FINAL REVIEW TRUE NORTH PROJECT NORTH 1 : 250 2021-01-08 11:21:23 AM SITE PLAN EXISTING 10/27/20 20015 A02Approver Author Tillsonburg OperationsFacility Town of Tillsonburg 1 : 250 Site Plan1ANALYSIS 1. Inadequate Parking for Future Growth - Projected increase in employee and town owned vehicles with additional departments requires a greater number of parking stalls separated in different zones to support different users including employee personal vehicles, visitor parking, and town owned vehicles ranging from small equipment to heavy duty implements 2. Constrained, Two-Way Traffic Flow - The site’s current configuration allows for one only one point of entry and exit for fleet, necessitating a two-way traffic flow that terminates in a crowded rear yard, requiring large vehicles operators to reverse with limited turning radii and the assistance of spotters to safely depart the yard 3. Inadequate, Fragmented Yard Storage - The existing salt and sand storage is substantially undersized, requiring frequent restocking during the winter season, surrounding storage sheds are ineffective and impede efficient traffic flow, yard storage requires updating and consolidation to improve functionality 1. 2. 3. Page 118 of 302 11 Feasibility Study Final Report: Tillsonburg Operations Facility Existing Condition - Building ANALYSIS 1. Underutilized, Inefficient Entry Vestibule - Current reception style entry vestibule does not effectively serve the building program and has become an underutilized storage space 2. Inadequate Women’s Washroom Facilities - Current building only has one women’s water closet, needs to reevaluated based on OBC requirements 3. Inefficient Office Layout - Current plan has inconsistent office sizes, resulting in large underutilized spaces and a shortage of total private offices, standardized office sizes would result in a more efficient use of space 4. Ineffective, Underutilized Lunch Room - The current lunch room is undersized with an inefficient layout, resulting in minimal usable space, unable to operate as a functional lunch room, a larger properly programmed lunch room is required to support future growth 5. Ineffective Storage Space - The existing storage space between the roads and fleet bays is inadequate and inefficient resulting in eastern most roads bay becoming a storage space 6. Inadequate, Undersized Bays - Insufficient number of heavy duty bays for fleet capacity, size of existing fleet and roads bays is inadequate to store and service existing vehicles and cannot support future growth UP DN DN 2 3 4 5 6 7 8 9 10 HEAVY DUTY VEHICLE BAY LIGHT DUTYVEHICLE BAY ROADS MAINTENANCE BAYS STORAGE BAY LUNCH ROOM ROAD SUPERVISOR MANAGER OF PUBLIC WORKSVESTIBULETRAINING VAULT MECH. ROOM FLEET SUPERVISOR MENS SHAREDWASHROOM MENSW/C WOMENSW/C COORDINATOR MENW/C STORAGE WASH BAY SHOP AREA 2 FLEET MECH. OFFICES MAINTENENCE TRACK 15' - 0"16' - 0"18' - '51"0 - '63"0 - 0"16' - 0"15' - 6" 1' - 6" 32' - 0" 3' - 0"12' - 0"4' - 0"12' - 0"4' - 0"12' - 0"2' - 0"16' - 0"2' - 0"12' - 0"4' - 0"12' - 0"2' - 0"6' - 0"12' - 0"4' - 0"12' - 0"4' - 0"12' - 0 1/8"2' - 11 7/8"15' - 3"6"4' - 0"6"19' - 9"9' - 8"19' - 9"3' - 2 7/8"16' - 0 1/8"9' - 1"16' - 0 1/8"3' - 0" 15' - 6" 1 48' - 6 1/8" 197' - 4 1/8"6"9' - 0"10"9' - 11"6"6"1' - 0" 81' - 9 1/2"26' - 0 '9"8/5 - '64"0 - 0 1/4"6"19' - 9"1' - 0"1' - 0"13' - 10 5/8"4' - 0" 24' - 0 5/8"6"10' - '23"6"0 - 0 '11"6"4/1 - 6"61' - 0"41' - 0"15' - 3"6"7' - 2 3/4"6"16' - 6 1/4"11' - 3"38' - 4"8"20' - 4"46' - 8 '1"8/1 - 0"59' - 8"8"99' - 0"8"15' - 8"20' - '83"8"4 - 4"34' - 5 3/4" 10"9' - 0"10" 17' - 4 3/4"8' - 3 1/4"6"10' - 0"5' - 0"SHEET SCAL DATE ISSUED PROJECT No. DRAWN CHECKED SHEET TITLE copyright © 2020 FABRIK Architects Inc. The contractor shall check and verify all dimensions and report any errors or omissions to the consultant before commencing or proceeding with any work. Drawings prepared and issued by consultant are the property of the consultant. These documents are not to be duplicated or copied without the consent of the Consultant. Do not scale this drawing. ARCHITECTwww.FABRIKarchitects.ca135 George Street North, Suite 200, Cambridge ON N1S 5C3P.519-743-0608 | info@FABRIKarchitects.ca CLIENT PROJECT NAME KEY PLAN 123456 123456 DATE ISSUED DATE REVISION 06.11.2019 ISSUED FOR TEMPLATE FINAL REVIEW TRUE NORTH PROJECT NORTH 1 : 100 2021-01-08 11:21:26 AM GROUND FLOOREXISTING 10/27/20 20015 A03Approver Author Tillsonburg OperationsFacility Town of Tillsonburg 1 : 100Level 1 Existing1 1. 2. 3. 4. 5. 6. Page 119 of 302 12 Feasibility Study Final Report: Tillsonburg Operations Facility OPTION A: 20 Spruce St Renovations and Upgrades PHASE 1 - Description Construction of New Salt Facility and Associated Site Works - Construction of new 4000 sqf pre-engineered fabric salt storage building in eastern yard and adjacent roads storage building - Paving and site works to establish a drive through one-way traffic flow from the east to west behind the existing building - Relocate the fuel island to the western side yard to improve traffic flow - Increase parking stalls for visitor, employee and town vehicle parking - Relocate sweeping pile and material bunkers along new vehicular path of travel PHASE 1 - SALT FACILITY, 5,344 SQFEXISTING BUILDING, 15,366 SQF Page 120 of 302 13 Feasibility Study Final Report: Tillsonburg Operations Facility PHASE 2 - Description Construction of New Fleet Addition - Construction of a new 8293 sqf fleet addition to existing building in western yard - Addition to include new drive through pit bay and heavy duty bays, one weld bay, a wash bay, two offices and storage - Fleet will continue to operate in existing bays during construction allowing full operations on site - Extension of existing paving to surround new addition and continue to increase parking count - At the end of this phase water/WW staff will move in OPTION A: 20 Spruce St Renovations and Upgrades PHASE 2 - FLEET, 8293 SQFEXISTING BUILDING, 15,366 SQF Page 121 of 302 14 Feasibility Study Final Report: Tillsonburg Operations Facility PHASE 3 - Description Renovation and Addition to Roads and Administration Spaces - Extend existing roads bays by 20 feet to improve capacity and functionality - Relocate roads shop area and open up storage bay - Renovate existing administration spaces to improve functionality and efficiency of space usage - Construct addition to the west of existing offices to house water and parks offices - Convert existing storage space into new locker/change room for employees - Further extend paving to complete final parking count OPTION A: 20 Spruce St Renovations and Upgrades PHASE 3 - ADMIN & ROADS RENO, 10,626 SQFEXISTING BUILDING, 15,366 SQF Page 122 of 302 15 Feasibility Study Final Report: Tillsonburg Operations Facility PHASE 4 - Description Renovation and Addition to Accommodate Water, Hydro and Parks - Renovate existing heavy duty and light duty bays and extend in line with fleet wash bay to accommodate five new bays: 1 fleet, 1 hydro, 1 water, 2 parks - Resulting space to include hydro storage, fleet mechanics offices, and water storage and office spaces - End of phase 4 hydro, water and parks relocate to 20 spruce st OPTION A: 20 Spruce St Renovations and Upgrades EXISTING BUILDING, 15,366 SQF PHASE 4 - HYDRO, PARKS & WATER, 9854 SQF Page 123 of 302 16 Feasibility Study Final Report: Tillsonburg Operations Facility OPTION B: New Operations Facility at Alternative 'A' TEERTS ERUTUF 'A' TEERTS Pit WashBay730 SQF WeldBay830 SQF Parts Storage790 SQF FleetOffice175 SQF FleetOffice165 SQF ServiceArea100 SQF 82'-0"80'-0"20'-0" HeavyDutyBay1560 SQF HeavyDutyBay1480 SQF MechanicsOffice215 SQF File Room90 SQF LightDutyBay1230 SQF LightDutyBay1230 SQF ShopArea467 SQF 18'-0" RoadsBay1440 SQF RoadsBay1440 SQF RoadsBay1440 SQF RoadsBay1440 SQF RoadsBay1440 SQF RoadsBay1440 SQF WaterOffice175 SQFWater OpenOffice 383 SQF WaterStorage650 SQF WaterLockerRoom455 SQFGeneralStorage400 SQF 60'-0"15'-8" WaterBay940 SQF WaterBay940 SQF WaterBay940 SQF Salt3600 SQF1978 Tons TrafficControlDevicesStorage407 SQF RoadsStorage416 SQF PavementMarkingStorage578 SQF Sign Room392 SQF Sand530 SQF 40'-0" 18'-0" 20'-0"40'-0"110'-0"80'-0" Manager Office175 SQF RoadsOffice175 SQF Mech.Room132 SQF LeadTouchdown94 SQF Vesbule Lunch Room905 SQF Meeng Room687 SQF Director Office200 SQF TransitOffice175 SQF Training Room605 SQF HydroOpen Office670 SQF Manager'sOffice175 SQF ParksOffice175 SQF Parks OpenOffice620 SQF Parks Bay1440 SQFHydro Bay1440 SQFHydro Bay1440 SQF Storage188 SQF P/CRoom96 SQF Office150 SQF Office150 SQF HydroStorage1295 SQF HydroStorage752 SQF 211'-0"125'-0" 80'-0"45'-0"135'-6" 578'-0 1/4"319'-9 1/2"30'-0" 30'-0" BrineFillStaon of PublicWorks of PublicWorks ROADS - 18,640 sqf HYDRO - 5986 sqf PARKS - 1476 sqf WATER - 4960 sqf FLEET - 10,250 sqf ADMIN - 6804 sqf 135 George St N Suite 200, Cambridge | E. info@fabrikarchitects.ca | P. 519-743-0608 www.fabrikarchitects.caVIP Site Concept Plan DESCRIPTION Construct New Public Works Facility on an Alternative Site for all Departments Concurrently - Construct new 48,116 sqf facility on alternative undeveloped site for all departments : roads, fleet, hydro, water, parks - Create connected but discrete programming for each department to optimize efficiency and functionality - Relocate all currently fragmented public works storage to new site - Extensive site works including paving, servicing and storm water management to support new facility - Optimize parking and traffic flow for streamlined operations Page 124 of 302 17 Feasibility Study Final Report: Tillsonburg Operations Facility Concept Design Analysis SITE OPTIONS EXPLORED OPTION A: Renovations and Upgrades to Existing 20 Spruce St Facility PROS CONS - Makes use of existing facilities - Tight site layout - More economical - Less space for each department - Project can be completed in phases - Phased construction means slower project as funding is acquired execution and less efficient operations OPTION B: Build New Operations Facility at Alternative Site PROS CONS - Ample space for all departments - Higher construction costs and yard storage - Doesn’t make use of existing facilities - Room for future growth Page 125 of 302 18 Feasibility Study Final Report: Tillsonburg Operations Facility Next Steps Detailed Design, Drawings and Permits Feasibility Study & Concept Design Tender Documentsand Award Construction Determine what information is required to support a complete Site Plan application 4 - 5 Weeks 3 - 4 Months 2 - 4 Months COMPLETED 1-4 Years Prepare Site Plan with enough information about existing property, proposed and existing structures, and neighboring properties, fire routes, easements, etc. Permit Review: 20 Business Days Prepare and submit detailed drawings and associated documents for the Project to the Client for review (60%, 90%, 100%) Hold all progress design meetings following the Client’s review at each submission, as well as at any other point throughout the design phase Undertake permitting and construction approval process Prepare documents for public tender and draft RFP Award project and provide documents to General Contractor Host bidders walk through and issue addenda Coordination between Client, consultants and contractor to maintain design intent through construction Warranty review one year after substantial completion date Substantial completion and Client takeover Develop concept designs for both site options in accordance with stakeholder consultation and biweekly design meetings Prepare feasibility report summarizing findings from concept design Page 126 of 302 19 Feasibility Study Final Report: Tillsonburg Operations Facility Appendix Programming Analysis20 Enlarged Concept Plans21 Costing Report25 Costing Letter Salt Storage Building Quote38 23 TSSA Environmental Management Protocol for Fuel Handling Sites in Ontario - Section 3.041 Page 127 of 302 20 Feasibility Study Final Report: Tillsonburg Operations Facility Programming Analysis Tilsonburg Operations Facility Program Chart Department Program Description Location Unit Area(SQF)Quantity Net Area(SQF)Width Length HeightCommon Programs Manager Offices For Dan & Transit Coordinator Interior 175 2 350 Carlos' Office Interior 200 1 200General Storage Enclosed 400 1 400 Meeting room Seats approx. 20 people Interior 600 1 600 Lunchroom Should accommodate min. 20 people, include 2 touchdowns Interior 800 1 800 Locker/Change Room Area Used by all depts. - 56 lockers?Interior 500 1 500 Women's Washrooms 2 stalls, 2 showers Interior 200 1 200Men's Washrooms 3 stalls, 3 urinals, 3 showers Interior 350 1 3503,400RoadsPrivate Office For Jeff Interior 150 1 150Lead Touchdown Interior 75 1 75 Photocopier Room Interior 100 1 100 Salt Storage Includes sign, roads storage Conditioned 7200 1 7,200Maintenance Bays Drive-Thru?Interior 1080 5 5,400 18'60'20'Storage For tools and supplies Interior 500 1 500 13,425FleetSupervisor Offices Dave & Tracy Interior 150 2 300Mechanics Office Shared by 3 people?Interior 200 1 200 Protected Wash Bay Used for all fleet units Interior or 1200 1 1,200 18'20'30'? Welding & Fabrication Bay Separate from oil etc. for safety reasons Interior 640 1 640 16'40'17'? Light Duty Bays Interior 640 2 1,280 16'40'17'? Heavy Duty Bays Interior 1500 2 3,000 18'80'30'+ Pit/Lube Bay Located on exterior wall/last bay for fall prevention Interior 1500 1 1,500 18'80'30'+ Oil Tank Storage Exterior 150 1 150Hand wash/cleanup area Interior 100 1 100 Service Counter Interior 100 1 100File Room Including photocopier Interior 200 1 200 Storage Parts storage Conditioned 1100 1 1,100 Training Room Should accommodate 15-20 ppl. Interior 600 1 60010,370WaterManager Office For Alex Interior 175 1 175 Supervisor Office For David Interior 150 1 150Open Office 6 workstations Interior 65 6 390 Vehicle Bays 1 for vehicles, 1 for stock Interior 608 2 1,216 16'38'17'? Storage Stores saws, pumps, trimmers etc.Conditioned 600 1 6002,531 Hydro Manager Office For Ian Interior 175 1 175 Supervisor Offices Interior 150 2 300Open Office Space 5 workstations Interior 65 5 325 Vehicle Bays Interior 1800 1 1,800 18'100' Material Storage Interior 800 1 800Large Item Storage Interior 700 1 700 Meter Work Area Interior 450 1 450 4,550ParksSupervisor Office Interior 150 1 150 Open Office Space 5 Workstations Interior 65 5 325 Vehicle Bays Interior 670 2 1,3401,815 Engineering Manager Office For Shayne Interior 175 1 175 Provisional Workstations Could be cubicles, but offices preferred Interior 65 5 325 Drawing Room Interior 150 1 150Plotting room Interior 150 1 150 Equipment Room/Storage Stores site + survey equipment Conditioned 100 1 100 900 Net Program Area 36,091 Total Project Area Circulation 30% addition to the net program area 1.3 46,918 Site & Parking Town Owned Vehicle Spaces Exterior 160 25 Employee Parking Based on org chart from client Exterior 160 42 Service Reception Parking Exterior NA 8 Off Road Equipment Parking Interior and exterior Interior NA 19 Brine Fill Station Exterior NA 1 Fuel Island Used by fleet for all city vehicles Exterior NA 1 Page 128 of 302 21 Feasibility Study Final Report: Tillsonburg Operations Facility PHASE 1 - SALT FACILITY, 7200 SQF PHASE 2 - FLEET ADDITION, 9334 SQF PHASE 3 - ADMIN & ROADS RENO, 12,741 SQF PHASE 4 - HYDRO, PARKS & WATER, 10,587 SQFEXISTING BUILDING, 15,366 SQF OPTION A: 20 Spruce St Renovations and Upgrades Page 129 of 302 22 Feasibility Study Final Report: Tillsonburg Operations Facility OPTION B: New Operations Facility at Alternative Site 'A' TEERTS ERUTUF 'A' TEERTS Pit WashBay730 SQF WeldBay830 SQF Parts Storage790 SQF FleetOffice175 SQF FleetOffice165 SQF ServiceArea100 SQF 82'-0"80'-0"20'-0" HeavyDutyBay1560 SQF HeavyDutyBay1480 SQF MechanicsOffice215 SQF File Room90 SQF LightDutyBay1230 SQF LightDutyBay1230 SQF ShopArea467 SQF 18'-0" RoadsBay1440 SQF RoadsBay1440 SQF RoadsBay1440 SQF RoadsBay1440 SQF RoadsBay1440 SQF RoadsBay1440 SQF WaterOffice175 SQF Water OpenOffice 383 SQF WaterStorage650 SQF WaterLockerRoom455 SQFGeneralStorage400 SQF 60'-0"15'-8" WaterBay940 SQF WaterBay940 SQF WaterBay940 SQF Salt3600 SQF1978 Tons TrafficControlDevicesStorage407 SQF RoadsStorage416 SQF PavementMarkingStorage578 SQF Sign Room392 SQF Sand530 SQF 40'-0" 18'-0" 20'-0"40'-0"110'-0"80'-0" Manager Office175 SQF RoadsOffice175 SQF Mech.Room132 SQF LeadTouchdown94 SQF Vesbule Lunch Room905 SQF Meeng Room687 SQF Director Office200 SQF TransitOffice175 SQF Training Room605 SQF HydroOpen Office670 SQF Manager'sOffice175 SQF ParksOffice175 SQF Parks OpenOffice620 SQF Parks Bay1440 SQFHydro Bay1440 SQFHydro Bay1440 SQF Storage188 SQF P/CRoom96 SQF Office150 SQF Office150 SQF HydroStorage1295 SQF HydroStorage752 SQF 211'-0"125'-0" 80'-0"45'-0"135'-6" 578'-0 1/4"319'-9 1/2"30'-0" 30'-0" BrineFillStaon of PublicWorks of PublicWorks ROADS - 18,640 sqf HYDRO - 5986 sqf PARKS - 1476 sqf WATER - 4960 sqf FLEET - 10,250 sqf ADMIN - 6804 sqf 135 George St N Suite 200, Cambridge | E. info@fabrikarchitects.ca | P. 519-743-0608 www.fabrikarchitects.caVIP Site Concept Plan Page 130 of 302 23 Feasibility Study Final Report: Tillsonburg Operations Facility Costing Letter 1 CONTACT INFOinfo@fabrikarchitects.ca519-743-0608www.fabrikarchitects.ca 135 George St NSuite 200Cambridge, Ontario N1S 5C3 Elisia Neves, President, Principal Architect Fabrik Architects inc. 135 George Street, Suite 200 Cambridge ON, N1S 5C3 April 12th, 2021 Attn: Town of Tillsonburg Client: Town of Tillsonburg Project Title: Tillsonburg Operations Facility Project Address: 20 Spruce St, Ontario N4G 4Y5 Re: Professional Opinion on Cost Cutting Strategies To Whom it May Concern, This letter summarizes our professional opinion on the cost consulting report prepared by Hanscomb Quantity Surveyors on April 12th, and opportunities fabrik has identified to possibly lower project costs. Hanscomb’s report provides order of magnitude cost estimates for both design options, as such it is considered to be within 30% accuracy of the final costs, this is a substantial margin of error and reflects the limited amount of information currently known about the proposed construction assembly and finishes. With this 30% margin in mind there is potential for the cost of the 20 Spruce St and VIP Site options to be closer to $9,811,550 and $12,320,560 respectively. In these preliminary costing estimates it is also standard practice to make conservative assumptions on the scope of work, finishes, design work etc. and build in contingencies and escalation rates resulting in higher costs across the board. Another major costing factor is the effect of the Covid-19 Pandemic on construction costs. Rigorous pandemic protocols alongside market volatility due to supply chain restrictions has increased the cost of construction materials and processes in the medium term future but are expected to improve as government restrictions ease. These factors mean there is ample opportunity to decrease project costs based on the design decisions made going forward and the Town of Tillsonburg’s choice of consultants and contractors. Finally fabrik would like to highlight that the estimated cost of $14,016,500 for the 20 Spruce St option is based on a 4% per year escalation cost over four years due to phasing, the current cost for the scope of work for 20 Spruce St is measurably less. Within the costing report fabrik has identified a few specific items that have demonstrated potential for cost savings. These are: the salt facility in phase one, site works across all phases, square footage cost and contingencies across all phases. These costs are discussed in more detail below. 2 CONTACT INFO info@fabrikarchitects.ca519-743-0608 www.fabrikarchitects.ca 135 George St NSuite 200Cambridge, Ontario N1S 5C3 SALT FACILITY Hanscomb has priced the salt facility for 20 Spruce St at $1,408,000. Based on fabrik’s analysis, up to $923,000 of this amount has potential for cost reduction. We have received a detailed quote from Britespan - which we have shared with you - that priced the building, foundation and an electrical allowance at $485,000. This figure covers the majority of the costs associated with a building like this and only excludes site works, consulting costs and some mechanical scope. As such fabrik believes that the scope of work associated with the design and construction of the salt building can be executed for substantially less than the 1.4 million estimated by Hanscomb. SITE WORKS Hanscomb has budgeted $1,922,800 for site development items over the four phases of construction at 20 Spruce St. This fee accounts for the cost of paving, signage, grading etc. and given that the 20 Spruce St is only 3.8 acres this is a substantial allotment. If fabrik assumes that site development will predominantly be limited to asphalt paving and regrading this pricing becomes quite generous. Hanscomb’s quote accounts for the potential of unforeseen site issues related to soil conditions and grading, barring these issues we believe their allotment is significantly more than would be necessary to execute the scope of work associated with site development. CONTINGENCIES Hanscomb has included two contingencies and an escalation rate in their costing that combined amount to a 19% increase in pricing. Fabrik recommends that the Town of Tillsonburg consider these fees as extras rather than part of the base price as they are controlled by the Client and consultants. Instead we advise that the Town refer to the column for net construction costs when considering the budget for this project. We further outline the nature and adaptability of each contingency below: Design & Pricing: This 10% contingency allows for further changes to the design going forward. This is controlled by both the Client and the Architect. As Fabrik has done detailed consultation and concept designs for this feasibility study it is unlikely that there will be significant changes to the design in terms of area and scope going forward unless specifically requested by the Client. As a result this contingency could be significantly reduced. Construction Allowance: This 5% contingency allows for change orders or other modifications during construction. This is controlled predominantly by the Client’s requests for changes or is the responsibility of the contractor and the consultants and can be negotiated within their respective contracts. This means this contingency could be significantly reduced through advanced planning. Escalation Allowance: This 4% per year escalation rate allows for increases in labour and material costs over time due to inflation. This can be controlled by the Client by setting an accelerated construction schedule that allows for cost savings. 1 CONTACT INFOinfo@fabrikarchitects.ca519-743-0608www.fabrikarchitects.ca 135 George St NSuite 200Cambridge, Ontario N1S 5C3 Elisia Neves, President, Principal Architect Fabrik Architects inc. 135 George Street, Suite 200Cambridge ON, N1S 5C3 April 12th, 2021 Attn: Town of Tillsonburg Client: Town of Tillsonburg Project Title: Tillsonburg Operations Facility Project Address: 20 Spruce St, Ontario N4G 4Y5 Re: Professional Opinion on Cost Cutting Strategies To Whom it May Concern, This letter summarizes our professional opinion on the cost consulting report prepared by Hanscomb Quantity Surveyors on April 12th, and opportunities fabrik has identified to possibly lower project costs. Hanscomb’s report provides order of magnitude cost estimates for both design options, as such it is considered to be within 30% accuracy of the final costs, this is a substantial margin of error and reflects the limited amount of information currently known about the proposed construction assembly and finishes. With this 30% margin in mind there is potential for the cost of the 20 Spruce St and VIP Site options to be closer to $9,811,550 and $12,320,560 respectively. In these preliminary costing estimates it is also standard practice to make conservative assumptions on the scope of work, finishes, design work etc. and build in contingencies and escalation rates resulting in higher costs across the board. Another major costing factor is the effect of the Covid-19 Pandemic on construction costs. Rigorous pandemic protocols alongside market volatility due to supply chain restrictions has increased the cost of construction materials and processes in the medium term future but are expected to improve as government restrictions ease. These factors mean there is ample opportunity to decrease project costs based on the design decisions made going forward and the Town of Tillsonburg’s choice of consultants and contractors. Finally fabrik would like to highlight that the estimated cost of $14,016,500 for the 20 Spruce St option is based on a 4% per year escalation cost over four years due to phasing, the current cost for the scope of work for 20 Spruce St is measurably less. Within the costing report fabrik has identified a few specific items that have demonstrated potential for cost savings. These are: the salt facility in phase one, site works across all phases, square footage cost and contingencies across all phases. These costs are discussed in more detail below. 1 CONTACT INFOinfo@fabrikarchitects.ca519-743-0608www.fabrikarchitects.ca 135 George St NSuite 200 Cambridge, Ontario N1S 5C3 Elisia Neves, President, Principal Architect Fabrik Architects inc. 135 George Street, Suite 200 Cambridge ON, N1S 5C3 April 12th, 2021 Attn: Town of Tillsonburg Client: Town of Tillsonburg Project Title: Tillsonburg Operations Facility Project Address: 20 Spruce St, Ontario N4G 4Y5 Re: Professional Opinion on Cost Cutting Strategies To Whom it May Concern, This letter summarizes our professional opinion on the cost consulting report prepared by Hanscomb Quantity Surveyors on April 12th, and opportunities fabrik has identified to possibly lower project costs. Hanscomb’s report provides order of magnitude cost estimates for both design options, as such it is considered to be within 30% accuracy of the final costs, this is a substantial margin of error and reflects the limited amount of information currently known about the proposed construction assembly and finishes. With this 30% margin in mind there is potential for the cost of the 20 Spruce St and VIP Site options to be closer to $9,811,550 and $12,320,560 respectively. In these preliminary costing estimates it is also standard practice to make conservative assumptions on the scope of work, finishes, design work etc. and build in contingencies and escalation rates resulting in higher costs across the board. Another major costing factor is the effect of the Covid-19 Pandemic on construction costs. Rigorous pandemic protocols alongside market volatility due to supply chain restrictions has increased the cost of construction materials and processes in the medium term future but are expected to improve as government restrictions ease. These factors mean there is ample opportunity to decrease project costs based on the design decisions made going forward and the Town of Tillsonburg’s choice of consultants and contractors. Finally fabrik would like to highlight that the estimated cost of $14,016,500 for the 20 Spruce St option is based on a 4% per year escalation cost over four years due to phasing, the current cost for the scope of work for 20 Spruce St is measurably less. Within the costing report fabrik has identified a few specific items that have demonstrated potential for cost savings. These are: the salt facility in phase one, site works across all phases, square footage cost and contingencies across all phases. These costs are discussed in more detail below. Page 131 of 302 24 Feasibility Study Final Report: Tillsonburg Operations Facility 3 CONTACT INFO info@fabrikarchitects.ca519-743-0608www.fabrikarchitects.ca 135 George St NSuite 200Cambridge, Ontario N1S 5C3 Fabrik recognizes and values the importance of cost effectiveness in all of our projects and regularly works with our clients to ensure their budgetary goals are met. We are happy to coordinate with the Town of Tillsonburg going forward to find more cost efficiencies and to discuss other value engineering opportunities. Please do not hesitate to contact us with any questions or concerns regarding project cost that you might have. Thank you, Elisia Neves, Architect, OAA, MRAIC, B.A.S (HON), M.Arch Principal fabrik architects inc. T. 519-743-0608 Ext.2101 E. elisia@fabrikarchitects.ca 3 CONTACT INFO info@fabrikarchitects.ca519-743-0608www.fabrikarchitects.ca 135 George St NSuite 200Cambridge, Ontario N1S 5C3 Fabrik recognizes and values the importance of cost effectiveness in all of our projects and regularly works with our clients to ensure their budgetary goals are met. We are happy to coordinate with the Town of Tillsonburg going forward to find more cost efficiencies and to discuss other value engineering opportunities. Please do not hesitate to contact us with any questions or concerns regarding project cost that you might have. Thank you, Elisia Neves, Architect, OAA, MRAIC, B.A.S (HON), M.ArchPrincipal fabrik architects inc. T. 519-743-0608 Ext.2101E. elisia@fabrikarchitects.ca 2 CONTACT INFOinfo@fabrikarchitects.ca519-743-0608www.fabrikarchitects.ca135 George St NSuite 200Cambridge, Ontario N1S 5C3 SALT FACILITY Hanscomb has priced the salt facility for 20 Spruce St at $1,408,000. Based on fabrik’s analysis, up to $923,000 of this amount has potential for cost reduction. We have received a detailed quote from Britespan - which we have shared with you - that priced the building, foundation and an electrical allowance at $485,000. This figure covers the majority of the costs associated with a building like this and only excludes site works, consulting costs and some mechanical scope. As such fabrik believes that the scope of work associated with the design and construction of the salt building can be executed for substantially less than the 1.4 million estimated by Hanscomb. SITE WORKS Hanscomb has budgeted $1,922,800 for site development items over the four phases of construction at 20 Spruce St. This fee accounts for the cost of paving, signage, grading etc. and given that the 20 Spruce St is only 3.8 acres this is a substantial allotment. If fabrik assumes that site development will predominantly be limited to asphalt paving and regrading this pricing becomes quite generous. Hanscomb’s quote accounts for the potential of unforeseen site issues related to soil conditions and grading, barring these issues we believe their allotment is significantly more than would be necessary to execute the scope of work associated with site development. CONTINGENCIES Hanscomb has included two contingencies and an escalation rate in their costing that combined amount to a 19% increase in pricing. Fabrik recommends that the Town of Tillsonburg consider these fees as extras rather than part of the base price as they are controlled by the Client and consultants. Instead we advise that the Town refer to the column for net construction costs when considering the budget for this project. We further outline the nature and adaptability of each contingency below: Design & Pricing: This 10% contingency allows for further changes to the design going forward. This is controlled by both the Client and the Architect. As Fabrik has done detailed consultation and concept designs for this feasibility study it is unlikely that there will be significant changes to the design in terms of area and scope going forward unless specifically requested by the Client. As a result this contingency could be significantly reduced. Construction Allowance: This 5% contingency allows for change orders or other modifications during construction. This is controlled predominantly by the Client’s requests for changes or is the responsibility of the contractor and the consultants and can be negotiated within their respective contracts. This means this contingency could be significantly reduced through advanced planning. Escalation Allowance: This 4% per year escalation rate allows for increases in labour and material costs over time due to inflation. This can be controlled by the Client by setting an accelerated construction schedule that allows for cost savings. Page 132 of 302 25 Feasibility Study Final Report: Tillsonburg Operations Facility Hanscomb Costing Report APRIL 12, 2021 Ref #HAM2754 Fabrik ArchitectsT:(519) 743-0608 E:haley@fabrikarchitects.ca Attn: Fabrik Architects Re: Tillsonburg Public Works Yard Facility, Tillsonburg, Ontario Dear Ms. Gamble : Yours truly, Hanscomb Limited Hanscomb LimitedPrincipalTeam Lead Craig Bye Melissa Trautmann PQS(F), MRICS Arch. Dipl. T., PQSDirectorManager, Senior Cost Consultant We trust our estimate is complete and comprehensive and provides the necessary information to allow for informed capital decisions for moving this project forward. Please do not hesitate to contact us if you have any questionsor require additional information. Please find attached our Order Of Magnitude Estimate for the Tillsonburg Public Works Yard Facility, in April 2021. This Order Of Magnitude Estimate is intended to provide a realistic allocation of direct construction costs and is a determination of fair market value. Pricing shown reflects probable construction costs obtainable in the April 2021 area on the effective date of this report and is not a prediction of low bid. Pricing assumes competitive bidding for every portion of the work. Hanscomb has prepared this estimate(s) in accordance with generally accepted principles and practices. Our general assumptions are included in Section 3 of this report and any exclusions are identified in Section 1.6. For quality assurance, this estimate has been reviewed by the designated Team Lead as signed below and Hanscomb staff are available and pleased to discuss the contents of this report with any interested party. Requests for modifications of any apparent errors or omissions to this document must be made to Hanscomb within ten (10) days of receipt of this estimate. Otherwise, it will be understood that the contents have been concurred with and accepted. Hanscomb Limited1705 - 25 Main St. W.Hamilton, ON L8P 1H1T: (905) 525-5777F: (905) 525-5773hamilton@hanscomb.comwww.hanscomb.com Page 133 of 302 26 Feasibility Study Final Report: Tillsonburg Operations Facility TABLE OF CONTENTS 1.Introduction 2 1.1 Purpose 2 1.2 Description 2 1.3 Methodology 21.4 Specifications 2 1.5 Estimate Classification and Cost Predictability 3 1.6 Exclusions 4 2.Documentation 5 3.Cost Considerations 6 3.1 Cost Base 6 3.2 Unit Rates 6 3.3 General Requirements and Fee 6 3.4 Design and Pricing Allowance 6 3.5 Escalation Allowance 6 3.6 Construction Allowance 73.7 Taxes 7 3.8 Schedule 7 3.9 Statement of Probable Costs 7 3.10 Ongoing Cost Control 8 4.Construction Cost Estimate Summaries 9 Appendices A Tillsonburg Public Works Yard Facility Option 1, 20 Spruce StreetBTillsonburg Public Works Yard Facility Option 2, Alternate Site B 1 - 6 April 2021TILLSONBURG PUBLIC WORKSYARD FACILITYTILLSONBURG, ONTARIO ORDER OF MAGNITUDE ESTIMATEH2754 Report Date : Page No. :1 Page 134 of 302 27 Feasibility Study Final Report: Tillsonburg Operations Facility 1. INTRODUCTION 1.1 PURPOSE 1.2 DESCRIPTION 1.3 METHODOLOGY 1.4 SPECIFICATIONS This Order Of Magnitude Estimate is intended to provide a realistic allocation of direct construction costs for the Tillsonburg Public Works Yard Facility' Tillsonburg, Ontario, located in April 2021 with the exception of the items listed in 1.6 Exclusions. Hanscomb has prepared this estimate(s) in accordance with generally accepted principles and practices. Hanscomb staff are available to discuss its contents with any interested party. From the documentation and information provided, quantities of all major elements were assessed or measured where possible and priced at rates considered competitive for a project of this type under a construction management form of contract in April 2021. Pricing shown reflects probable construction costs obtainable in the April 2021 area on the effective date of this report. This estimate is a determination of fair market value for the construction of this project. It is not a prediction of low bid. Pricing assumes competitive bidding for every portion of the work. For building components and systems where specifications and design details are not available, quality standards have been established based on discussions with the design team. The Tillsonburg Public Works Yard Facility, Tillsonburg, Ontario located in April 2021 is comprised of thefollowing key elements: The project includes the redevelopment of the Tillsonburg Public Works Yards located in Tillsonburg, Ontario. The scope of work includes but is not limited to new construction, mechanical & electrical infrastructure, demolition and site works as required. April 2021TILLSONBURG PUBLIC WORKSYARD FACILITY TILLSONBURG, ONTARIO ORDER OF MAGNITUDE ESTIMATEH2754 Report Date : Page No. :2 Page 135 of 302 28 Feasibility Study Final Report: Tillsonburg Operations Facility 1. INTRODUCTION 1.5 ESTIMATE CLASSIFICATION AND COST PREDICTABILITY Legend AACE Association for the Advancement of Cost Engineering DND Department of National Defence GOC Government of Canada RAIC Royal Architectural Institute of Canada OME Order of Magnitude Estimate This Order Of Magnitude Estimate is considered to have an expected degree of accuracy of +/- 20-30%. In other words, bid results might vary by this amount if the construction budget were set at this milestone estimate. Estimates are defined and classified based on the stage of a project’s development and the level of information available at the time of the milestone estimate. According to the Canadian Joint Federal Government/Industry Cost Predictability Taskforce, industry standards for estimate classification and cost estimate accuracy may be summarized as follows: While the classification categories differ from one authority to the next, the overarching principle for cost predictability remains the same – as the level of detail and design development increases, so does the level of accuracy of the estimate. At the initial stages of a contemplated project, the cost accuracy of the estimate is low as there may be little or no information available to inform a first high-level concept estimate or order of magnitude estimate. As a project nears design completion and is ready to be released to market for tender, thelevel of accuracy of the estimate is high as the detail is generally extensive and typically represents the information on which contractors will bid. Milestone cost estimates or “checks” are recommended as the project design develops to keep track of scope and budget. Early detection of potential budget overruns will allow for remedial action before design and scope are locked in. The number of milestone estimates will depend on a project’s size and schedule and cost predictability will improve as the design advances. AACE Class 5 Class 4 Class 3 Class 2 Class 1 DND Indicative Substantive RAIC OME Sketch Design Design Develop Contract Documents Tender Documents GOC OME DC B A Design Documentation % Complete 12.5% 25.0%95.0%100.0% Cost Estimate Accuracy (+/-%) +/- 30% +/- 20-30% +/- 15-20%+/- 10-15% +/- 5-10% COST ESTIMATE CLASSIFICATION SYSTEM April 2021TILLSONBURG PUBLIC WORKSYARD FACILITY TILLSONBURG, ONTARIO ORDER OF MAGNITUDE ESTIMATEH2754 Report Date : Page No. :3 Page 136 of 302 29 Feasibility Study Final Report: Tillsonburg Operations Facility 1.INTRODUCTION 1.6 EXCLUSIONS This Order Of Magnitude Estimate does not provide for the following, if required: .Cost of contaminated soil removal.Equipment beyond that identified in this estimate.Financing costs .Premiums associated with P3 procurement model . .Fixtures, Furniture & Equipment.Fuel Tanks .Weigh Scale.Project Soft Costs.Consultants, permits, etc..Harmonized Sales Tax (HST).Premium time / after hours work Impact costs related to any potential force majeure has not been factored into the estimate. Items may include, but are not limited to trade tariffs, currency risk, labour disruption and pandemics. April 2021TILLSONBURG PUBLIC WORKSYARD FACILITY TILLSONBURG, ONTARIO ORDER OF MAGNITUDE ESTIMATEH2754 Report Date : Page No. :4 Page 137 of 302 30 Feasibility Study Final Report: Tillsonburg Operations Facility 2. DOCUMENTATION This Order Of Magnitude Estimate has been prepared from the documentation provided. All of the above documentation was received from Fabrik Architects and was supplemented withinformation gathered in meeting(s) and telephone conversations with the design team, as applicable. Design changes and/or additions made subsequent to this issuance of the documentation noted above have not been incorporated in this report. April 2021TILLSONBURG PUBLIC WORKSYARD FACILITY TILLSONBURG, ONTARIO ORDER OF MAGNITUDE ESTIMATEH2754 Report Date : Page No. :5 Page 138 of 302 31 Feasibility Study Final Report: Tillsonburg Operations Facility 3. COST CONSIDERATIONS 3.1 COST BASE 3.2 UNIT RATES 3.3 GENERAL REQUIREMENTS AND FEE 3.4 DESIGN AND PRICING ALLOWANCE 3.5 ESCALATION ALLOWANCE All costs are estimated on the basis of competitive bids (a minimum of 3 general contractor bids and at least 3 subcontractor bids for each trade) being received in April 2021 from general contractors and all major subcontractors and suppliers based on a construction management form of contract. Ifthese conditions are not met, bids received could be expected to exceed this estimate. All costs are based on April 2021 dollars. An allowance of 4% per annum has been made forconstruction cost escalation that may occur between April 2021 and the anticipated bid date for the project. Escalation during construction is included in the unit rates. For escalation, the budgeted amount will typically decline as the time to award nears. Forecasting escalation requires careful assessment of a continually changing construction market which at best is difficult to predict. The escalation rate should be monitored. The following milestone dates have been considered in developing our estimate. The unit rates in the preparation of this Order Of Magnitude Estimate include labour and material, equipment, subcontractor’s overheads and profit. Union contractors are assumed to perform this work. General Requirements and Fee cover the General Contractor’s indirect costs which may include but not be limited to supervision, site set up, temporary utilities, equipment, utilities, clean up, etc. as covered in Division 1 General Conditions of the Contract Documents. It also includes the contractor’s fees and should not be confused with Design or Consultant fees which are excluded from the Construction Costs and carried separately in the Owner’s Total Project Costs. An allowance of 10% has been included to cover design and pricing unknowns.This allowance is not intended to cover any program space modifications but rather to provide some flexibility for the designers and cost planners during the remaining contract document stages. It is expected that this allowance amount will be absorbed into the base construction costs as the design advances. The amount by which this allowance is reduced corresponds to an increase in accuracy and detailed design information. Hanscomb recommends that careful consideration be made at each milestone estimate to maintain adequate contingency for this allowance. As a project nears completion of design, Hanscomb recommends retaining some contingency for this allowance for the final coordination of documents. April 2021TILLSONBURG PUBLIC WORKSYARD FACILITY TILLSONBURG, ONTARIO ORDER OF MAGNITUDE ESTIMATEH2754 Report Date : Page No. :6 Page 139 of 302 32 Feasibility Study Final Report: Tillsonburg Operations Facility 3. COST CONSIDERATIONS 3.6 CONSTRUCTION ALLOWANCE 3.7 CASH ALLOWANCE 3.8 TAXES 3.9 SCHEDULE 3.10 STATEMENT OF PROBABLE COSTS Hanscomb has no control over the cost of labour and materials, the contractor’s method of determining prices, or competitive bidding and market conditions. This opinion of probable cost of construction is made on the basis of experience, qualifications and best judgment of the professional consultant familiar with the construction industry. Hanscomb cannot and does not guarantee that proposals, bids or actual construction costs will not vary from this or subsequent cost estimates. Cash allowances are intended to allow the contractor to include in the bid price the cost for work that is difficult to fully scope at the time of tendering based on factors that are beyond the Owner and Prime Consultant’s control. Cash allowances attempt to reduce the risks by dedicating a set amount for use against a certain cost that cannot yet be detailed. The Contractor is obligated to work as best as possible within the limitations of the Cash Allowance. An allowance of 5.0% has been made to cover constrution (post contract) unknowns. This allowance, also known as the Post Contract Contingency (PCC), is intended to cover costs for change orders during construction that are not foreseeable. It is not intended to cover scope changes to the contract. The amount carried in a budget for this allowance is typically set at the initial planning stage and should be based on the complexity of the project and the probability of unknowns and retained risks. Examples of Cash Allowances include hardware, inspection and testing, site conditions, replacement of existing elements during demolition for renovation, hazardous materials abatement, signage, etc. Any Cash Allowances if applicable are included either in the details of this estimate under the appropriate discipline or at the summary level. No provision has been made for the Harmonized Sales Tax. It is recommended that the owner make separate provision for HST in the project budget. Pricing assumes an accelerated schedule of work for this project. Premiums for off-hour work, working in an operational facility, accelerated schedule, etc., if applicable, are identified separately in the body of the estimate. April 2021TILLSONBURG PUBLIC WORKSYARD FACILITYTILLSONBURG, ONTARIO ORDER OF MAGNITUDE ESTIMATEH2754 Report Date : Page No. :7 Page 140 of 302 33 Feasibility Study Final Report: Tillsonburg Operations Facility 3. COST CONSIDERATIONS 3.11 ONGOING COST CONTROL Hanscomb recommends that the Owner and design team carefully review this document, including line item description, unit prices, clarifications, exclusions, inclusions and assumptions, contingencies, escalation, and mark-ups. If the project is over budget, or if there are unresolved budgeting issues,alternative systems/schemes should be evaluated before proceeding into the next design phase. It is recommended that a final updated estimate at the end of the design stage be produced by Hanscomb using Bid Documents to determine overall cost changes which may have occurred since the preparation of this estimate. The final updated estimate will address changes and additions to the documents, as well as addenda issued during the bidding process. Hanscomb cannot reconcile bid results to any estimate not produced from bid documents including all addenda. This estimate does not constitute an offer to undertake the work, nor is any guarantee given that an offer, to undertake the work at the estimate(s) price, will subsequently be submitted by a construction contractor. Unless explicitly stated otherwise, it is assumed that competitive bids will be sought when tender documents have been completed. Any significant deviation between bids received and a pre- tender estimate prepared by Hanscomb from the same tender documents, should be evaluated to establish the possible cause(s). Hanscomb is taking all necessary steps to stay abreast of the potential impacts to the Canadian construction industry that may result from the current pandemic. We are in close contact with consultants, contractors, suppliers and industry to help understand the current and future risks to our local markets. As noted herein, this estimate report is based on current market data. April 2021TILLSONBURG PUBLIC WORKSYARD FACILITY TILLSONBURG, ONTARIO ORDER OF MAGNITUDE ESTIMATEH2754 Report Date : Page No. :8 Page 141 of 302 34 Feasibility Study Final Report: Tillsonburg Operations Facility New Construction 25,671 SF 227.79 $5,847,600 Renovation 13,211 SF 157.20 $2,076,800 Site Works & Other 1 Sum $2,052,900 Infrastructure Upgrades 1 Sum $716,800 Hazardous Material Abatement 1 Sum $198,200 NET CONSTRUCTION COST 38,884 SF 280.12 $10,892,300 Design & Pricing Allowance 10.0%$1,054,200 SUB - TOTAL CONSTRUCTION COST 38,884 SF 307.23 $11,946,500 Construction Allowance (5%)5.0%$597,500 TOTAL CONSTRUCTION COST (CURRENT)38,884 SF 322.60 $12,544,000 Escalation (4% per annum)$1,472,500 TOTAL CONSTRUCTION COST (ESCALATED) 38,884 SF 360.47 $14,016,500 New Construction 48,116 SF 237.18 $11,412,000 Renovation 0 SF 0.00 $0 Site Works & Other 1 Sum $3,240,900 Infrastructure Upgrades 1 Sum $0 Hazardous Material Abatement 1 Sum $0 NET CONSTRUCTION COST 48,116 SF 304.53 $14,652,900 Design & Pricing Allowance 10.0%$1,465,200 SUB - TOTAL CONSTRUCTION COST 48,116 SF 334.98 $16,118,100 Construction Allowance (5%)5.0%$805,800 TOTAL CONSTRUCTION COST (CURRENT)48,116 SF 351.73 $16,923,900 Escalation (allow 1 year @ 4% per annum)$676,900 TOTAL CONSTRUCTION COST (ESCALATED) 48,116 SF 365.80 $17,600,800 Notes: [1] Please note that the above costs are PRELIMINARY and are subject to change with design. [2] The above costs are estimated to reflect current market conditions with respect to material & labour costs and contractor project load capacity [3] An allowance of 10% for design & pricing and scope contingency has been included to provide some further flexibility in design. [4] An allowance of 5% construction contingency has been included for change orders during construction. [5] An allowance of 4% per annum has been included to cover potential cost increases in labour and material from this current date to the time of construction start to allow for project approval and design. [6] The above costs exclude items as outlined on page 4 Section 1.6 [7] The above costs exclude any premiums resulting pandemics such as Covid-19 Tillsonburg Public Works Yard Facility Option 1, 20 Spruce Street Tillsonburg Public Works Yard Facility Option 2, Alternate Site April 2021TILLSONBURG PUBLIC WORKSYARD FACILITYTILLSONBURG, ONTARIO ORDER OF MAGNITUDE ESTIMATEH2754 Report Date : Page No. :9 Page 142 of 302 35 Feasibility Study Final Report: Tillsonburg Operations Facility . TILLSONBURG PUBLIC WORKS Report Date :APRIL 12, 2021 YARD FACILITY ORDER OF MAGNITUDE ESTIMATE TILLSONBURG, ONTARIO Tillsonburg Public Works Yard Facility Option 1, 20 Spruce Street Page No. :A - 1 EscalationNetNet Haz Mat Design Total Construction Current Allowance EscalatedConst. Rate Const. Cost Allowance & Pricing Construction Allowance Total Total($/SF)($)$15.00 10.0%Cost 5.0% Const. Cost Yrs 4.0% p.a. Const. Cost PHASE 1 New Construction 7,200 SF 98.00 $705,600 $0 $35,300 $740,900 $37,000 $777,900 $31,100 $809,000 Salt Facility New 7,200 SF 98.00 $705,600 $0 $35,300 $740,900 $37,000 $777,900 1.0 $31,100 $809,000 Renovation - SF 0.00 $0 $0 $0 $0 $0 $0 $0 $0 Demolition of Existing - SF 0.00 $0 $0 $0 $0 $0 $0 $0 $0 Demolition (not required)Reno 1 Nil 0.00 $0 $0 $0 $0 $0 $0 1.0 $0 $0 Site Works & Other 1 Sum $380,200 $0 $38,000 $418,200 $20,900 $439,100 $17,500 $456,600 Allowance for site development Site 1 Sum 277,200.00 $277,200 $0 $27,700 $304,900 $15,200 $320,100 1.0 $12,800 $332,900Allowance for mechanical site services Site 1 Sum 43,600.00 $43,600 $0 $4,400 $48,000 $2,400 $50,400 1.0 $2,000 $52,400Allowance for electrical site services Site 1 Sum 59,400.00 $59,400 $0 $5,900 $65,300 $3,300 $68,600 1.0 $2,700 $71,300 TOTAL 7,200 SF 150.81 $1,085,800 $0 $73,300 $1,159,100 $57,900 $1,217,000 $48,600 $1,265,600 PHASE 2 New Construction 8,354 SF 264.01 $2,205,500 $0 $220,600 $2,426,100 $121,300 $2,547,400 $207,900 $2,755,300 Fleet New 8,354 SF 264.00 $2,205,500 $0 $220,600 $2,426,100 $121,300 $2,547,400 2.0 $207,900 $2,755,300 Renovation - SF 0.00 $0 $0 $0 $0 $0 $0 $0 $0 Demolition of Existing - SF 0.00 $0 $0 $0 $0 $0 $0 $0 $0 Demolition (not required)Reno 1 Nil 0.00 $0 $0 $0 $0 $0 $0 2.0 $0 $0 Site Works & Other 1 Sum $441,000 $0 $44,200 $485,200 $24,300 $509,500 $41,600 $551,100 Allowance for site development Site 1 Sum 321,600.00 $321,600 $0 $32,200 $353,800 $17,700 $371,500 2.0 $30,300 $401,800Allowance for mechanical site services Site 1 Sum 50,500.00 $50,500 $0 $5,100 $55,600 $2,800 $58,400 2.0 $4,800 $63,200Allowance for electrical site services Site 1 Sum 68,900.00 $68,900 $0 $6,900 $75,800 $3,800 $79,600 2.0 $6,500 $86,100 Infrastructure Upgrades 1 Sum $41,100 $0 $4,100 $45,200 $2,300 $47,500 $3,900 $51,400 Allowance for modifications @ interface Site 1 Sum 41,100.00 $41,100 $0 $4,100 $45,200 $2,300 $47,500 2.0 $3,900 $51,400 TOTAL 8,354 SF 321.71 $2,687,600 $0 $268,900 $2,956,500 $147,900 $3,104,400 $253,400 $3,357,800 PHASE 3 New Construction 5,089 SF 325.00 $1,653,900 $0 $165,400 $1,819,300 $91,000 $1,910,300 $238,500 $2,148,800Administration and Roads New 5,089 SF 325.00 $1,653,900 $0 $165,400 $1,819,300 $91,000 $1,910,300 3.0 $238,500 $2,148,800 Renovation 7,652 SF 187.00 $1,430,900 $114,800 $154,600 $1,700,300 $85,000 $1,785,300 $222,900 $2,008,200 Administration and Roads Reno 7,652 SF 187.00 $1,430,900 $114,800 $154,600 $1,700,300 $85,000 $1,785,300 3.0 $222,900 $2,008,200 Demolition of Existing - SF 0.00 $0 $0 $0 $0 $0 $0 $0 $0 Demolition (not required)Reno 1 Nil 0.00 $0 $0 $0 $0 $0 $0 3.0 $0 $0 Site Works & Other 1 Sum $672,700 $0 $67,300 $740,000 $37,000 $777,000 $97,000 $874,000 Allowance for site development Site 1 Sum 490,500.00 $490,500 $0 $49,100 $539,600 $27,000 $566,600 3.0 $70,700 $637,300 Tillsonburg Public Works Yard Facility Option 1, 20 Spruce Street Const. Type ProjectedArea ofWork File Name: H2754 - Tillsonburg Public Works Salt Facility, April 2021_R2FAEPrint Date: 2021-04-1211:44 AM Page 143 of 302 36 Feasibility Study Final Report: Tillsonburg Operations Facility . TILLSONBURG PUBLIC WORKS Report Date :APRIL 12, 2021 YARD FACILITY ORDER OF MAGNITUDE ESTIMATE TILLSONBURG, ONTARIO Tillsonburg Public Works Yard Facility Option 1, 20 Spruce Street Page No. :A - 1 EscalationNetNet Haz Mat Design Total Construction Current Allowance EscalatedConst. Rate Const. Cost Allowance & Pricing Construction Allowance Total Total($/SF)($)$15.00 10.0%Cost 5.0% Const. Cost Yrs 4.0% p.a. Const. Cost Tillsonburg Public Works Yard Facility Option 1, 20 Spruce Street Const. Type ProjectedArea ofWork Allowance for mechanical site services Site 1 Sum 77,100.00 $77,100 $0 $7,700 $84,800 $4,200 $89,000 3.0 $11,100 $100,100Allowance for electrical site services Site 1 Sum 105,100.00 $105,100 $0 $10,500 $115,600 $5,800 $121,400 3.0 $15,200 $136,600 Infrastructure Upgrades 1 Sum $481,700 $0 $48,200 $529,900 $26,500 $556,400 $69,500 $625,900 Allowance for modifications @ interface Site 1 Sum 54,500.00 $54,500 $0 $5,500 $60,000 $3,000 $63,000 3.0 $7,900 $70,900Allowance for modifications to existing exterior cladding Site 1 Sum 216,800.00 $216,800 $0 $21,700 $238,500 $11,900 $250,400 3.0 $31,300 $281,700Allowance for modifications to existing roof coverings Site 1 Sum 210,400.00 $210,400 $0 $21,000 $231,400 $11,600 $243,000 3.0 $30,300 $273,300 TOTAL 12,741 SF 332.72 $4,239,200 $114,800 $435,500 $4,789,500 $239,500 $5,029,000 $627,900 $5,656,900 PHASE 4 New Construction 5,028 SF 255.09 $1,282,600 $0 $128,300 $1,410,900 $70,600 $1,481,500 $251,700 $1,733,200 Fleet New 955 SF 264.00 $252,100 $0 $25,200 $277,300 $13,900 $291,200 4.0 $49,500 $340,700Hydro, Parks & Water New 4,073 SF 253.00 $1,030,500 $0 $103,100 $1,133,600 $56,700 $1,190,300 4.0 $202,200 $1,392,500 Renovation 5,559 SF 116.19 $645,900 $83,400 $72,900 $802,200 $40,200 $842,400 $143,100 $985,500 Fleet Reno 666 SF 0.00 $0 $10,000 $1,000 $11,000 $600 $11,600 4.0 $2,000 $13,600Hydro, Parks & Water Reno 4,893 SF 132.00 $645,900 $73,400 $71,900 $791,200 $39,600 $830,800 4.0 $141,100 $971,900 Demolition of Existing - SF 0.00 $0 $0 $0 $0 $0 $0 $0 $0 Demolition (not required)Reno 1 Nil 0.00 $0 $0 $0 $0 $0 $0 4.0 $0 $0 Site Works & Other 1 Sum $559,000 $0 $55,900 $614,900 $30,700 $645,600 $109,700 $755,300 Allowance for site development Site 1 Sum 407,600.00 $407,600 $0 $40,800 $448,400 $22,400 $470,800 4.0 $80,000 $550,800Allowance for mechanical site services Site 1 Sum 64,100.00 $64,100 $0 $6,400 $70,500 $3,500 $74,000 4.0 $12,600 $86,600Allowance for electrical site services Site 1 Sum 87,300.00 $87,300 $0 $8,700 $96,000 $4,800 $100,800 4.0 $17,100 $117,900 Infrastructure Upgrades 1 Sum $194,000 $0 $19,400 $213,400 $10,700 $224,100 $38,100 $262,200 Allowance for modifications @ interface Site 1 Sum 41,100.00 $41,100 $0 $4,100 $45,200 $2,300 $47,500 4.0 $8,100 $55,600Allowance for modifications to existing roof coverings Site 1 Sum 152,900.00 $152,900 $0 $15,300 $168,200 $8,400 $176,600 4.0 $30,000 $206,600 TOTAL 10,587 SF 253.28 $2,681,500 $83,400 $276,500 $3,041,400 $152,200 $3,193,600 $542,600 $3,736,200 TOTAL (PHASE 1,2,3,4)38,882 SF 275.04 $10,694,100 $198,200 $1,054,200 $11,946,500 $597,500 $12,544,000 $1,472,500 $14,016,500 Notes:[1] Please note that the above costs are PRELIMINARY and are subject to change with design.[2] The above costs are estimated to reflect current market conditions with respect to material & labour costs and contractor project load capacity[3]An allowance of 10% for design & pricing and scope contingency has been included to provide some further flexibility in design. [4]An allowance of 5% construction contingency has been included for change orders during construction.[5]An allowance of 4% per annum has been included to cover potential cost increases inlabour and material from this current date to the time of construction start to allow for project approval and design. [6] The above costs exclude items as outlined on page 4 Section 1.6[7] The above costs exclude any premiums resulting pandemics such as Covid-19 File Name: H2754 - Tillsonburg Public Works Salt Facility, April 2021_R2FAE Print Date: 2021-04-1211:44 AM Page 144 of 302 37 Feasibility Study Final Report: Tillsonburg Operations Facility . TILLSONBURG PUBLIC WORKS Report Date :APRIL 12, 2021 YARD FACILITY ORDER OF MAGNITUDE ESTIMATE TILLSONBURG, ONTARIO Tillsonburg Public Works Yard Facility Option 2, Alternate Site Page No. :B - 1 EscalationNetNet Haz Mat Design Total Construction Current Allowance EscalatedConst. Rate Const. Cost Allowance & Pricing Construction Allowance Total Total($/SF)($)$15.00 10.0%Cost 5.0% Const. Cost Yrs 4.0% p.a. Const. Cost New Construction 48,116 SF 237.18 $11,412,000 $0 $1,141,100 $12,553,100 $627,600 $13,180,700 $527,200 $13,707,900 Salt Facility New 8,800 SF 98.00 $862,400 $0 $86,200 $948,600 $47,400 $996,000 1.0 $39,800 $1,035,800FleetNew10,250 SF 264.00 $2,706,000 $0 $270,600 $2,976,600 $148,800 $3,125,400 1.0 $125,000 $3,250,400Administration and Roads New 6,804 SF 325.00 $2,211,300 $0 $221,100 $2,432,400 $121,600 $2,554,000 1.0 $102,200 $2,656,200Hydro, Parks & Water New 22,262 SF 253.00 $5,632,300 $0 $563,200 $6,195,500 $309,800 $6,505,300 1.0 $260,200 $6,765,500 Demolition of Existing - SF 0.00 $0 $0 $0 $0 $0 $0 $0 $0 Demolition (not required)Reno 1 Nil 0.00 $0 $0 $0 $0 $0 $0 1.0 $0 $0 Site Works & Other 1 Sum $3,240,900 $0 $324,100 $3,565,000 $178,200 $3,743,200 $149,700 $3,892,900 Allowance for site development Site 1 Sum 1,689,100.00 $1,689,100 $0 $168,900 $1,858,000 $92,900 $1,950,900 1.0 $78,000 $2,028,900Allowance for mechanical site services Site 1 Sum 606,200.00 $606,200 $0 $60,600 $666,800 $33,300 $700,100 1.0 $28,000 $728,100Allowance for electrical site services Site 1 Sum 945,600.00 $945,600 $0 $94,600 $1,040,200 $52,000 $1,092,200 1.0 $43,700 $1,135,900 TOTAL 48,116 SF 304.53 $14,652,900 $0 $1,465,200 $16,118,100 $805,800 $16,923,900 $676,900 $17,600,800 Notes:[1] Please note that the above costs are PRELIMINARY and are subject to change with design.[2] The above costs are estimated to reflect current market conditions with respect to material & labour costs and contractor project load capacity[3]An allowance of 10% for design & pricing and scope contingency has been included to provide some further flexibility in design. [4]An allowance of 5% construction contingency has been included for change orders during construction.[5]An allowance of 4% per annum has been included to cover potential cost increases inlabour and material from this current date to the time of construction start to allow for project approval and design. [6] The above costs exclude items as outlined on page 4 Section 1.6[7] The above costs exclude any premiums resulting pandemics such as Covid-19 Tillsonburg Public Works Yard Facility Option 2, Alternate Site Const. Type ProjectedArea ofWork File Name: H2754 - Tillsonburg Public Works Salt Facility, April 2021_R2FAE (2) Print Date: 2021-04-1211:44 AM Page 145 of 302 38 Feasibility Study Final Report: Tillsonburg Operations Facility Salt Storage Building Quote Engineering. Customization. Quality. Learn how Britespan is truly leading the fabric building industry. 688 Josephine St. N. Wingham, ON N0G 2W0 1-800-407-5846 www.britespanbuildings.com September 29, 2021 Fabrik Architects Inc. 135 George St N Suite 200 Cambridge, ON N1S 5C3 Attn: Haley Gamble Haley, Based on my understanding of your requirements from our recent conversation, I have prepared and attached a budget proposal to provide you with a solution to meet your needs. I am confident that we can meet your delivery requirements, which I have also detailed in the proposal. Please review the information attached to ensure that this matches your requirements. Also, please contact me if you have any questions or if you wish to make changes to the information below. Thank you for your interest in BRITESPAN Building Systems. Sincerely, MMiikkee PPoollllaarrdd Ontario General Manager Britespan Building Systems of Ontario Inc. P: 1-800-407-5846 C: 519.280.0888 mpollard@britespanbuildings.com www.britespanbuildingsystems.com Att. Page 146 of 302 39 Feasibility Study Final Report: Tillsonburg Operations Facility Engineering. Customization. Quality. Learn how Britespan is truly leading the fabric building industry. 688 Josephine St. N. Wingham, ON N0G 2W0 1-800-407-5846 www.britespanbuildings.com September 29, 2021 Quote#TOT08042021R2 Budget Estimate: 60’ x 70’ BRITESPAN Apex Series Town of Tillsonburg Tillsonburg, ON 60L10 x 70 long BRITESPAN Apex Building *Based on current building code and building officials acceptance of engineering *Based on F3 Low Hazard, Low Importance (.8), Exposed Classification *CSA-A660 Certified *FR (Fire Retardant ) Fabric included *HDG trusses, purlins, end wall, steel and cables *BMEC Authorization – Building Code Requirements *Based on site location Tillsonburg, ON site loads KPa 1/50 Ss-1.3, Sr-.4, Wind .49 Building Installation (based on non-union wages) Installation equipment (crane & aerial lift) Termination materials and concrete anchors Engineering: (2) set of stamped structural and foundation drawings Freight to site End#1 Enclosed FR Fabric cladding Structural steel framework, Framed for (1) 204’ wide x 30’ high opening End#2 Enclosed FR Fabric cladding Structural steel framework, Ventilation: (2) 48” x 48’ Gable Louvered Vents Excluded - site preparation, drainage, excavation, compactions, granular, and finishing - building permit, fees and approvals, site specific engineering - lighting, electrical, plumbing, HVAC, foundation and final floor Warranty Fifteen (15) year prorated manufacturers warranty on fabric and fifteen (15) prorated manufacturers warranty on steel against chipping or flaking of the coating and substantial performace against all defects in material and workmanship. For only those items specifically mentioned above, and with the clear knowledge that items listed under “subject to” may have an effect on this estimate, the value is as follows: Total $167,900.00 Foundation Cast In Place (Budget price only subject to engineers review of site and Geo Tech Report) Proposed cast in place concrete wall 8’ above grade with footing and frost wall Foundation Pre-Cast Wall (Budget price only subject to engineers review of site and Geo Tech Report) Proposed precast wall option wall 8’ above grade with footing and frost wall Electrical (Budget Price Only Actual requirements to be determined by designer) Budget allowance for lighting, and panels, does not include running power source to building Plus HST $195,000.00 Plus HST $130,000.00 Plus HST $38,000.00 Plus HST Continued: Page 147 of 302 40 Feasibility Study Final Report: Tillsonburg Operations Facility Engineering. Customization. Quality. Learn how Britespan is truly leading the fabric building industry. 688 Josephine St. N. Wingham, ON N0G 2W0 1-800-407-5846 www.britespanbuildings.com Subject To: The following items need to be evaluated before the final price can be confirmed: 1. Maneuverability of equipment on & around the perimeter of the building ( 30’ ft. of level, solid ground needed around the perimeter) 2. Foundation being installed in accordance to BRITESPAN Building Systems spacing specification’s 3. Anchors wet set to Britespan Building specification by foundation contractor. 4. Excavated materials from foundation are to be moved away from site where work is to be performed is the responsibility of the customer. 5. Area large enough to lay down and assemble a 72’ wide truss and set up crane for hoisting trusses. 6. The requirement of any gravel or other fill not included 7. There are no obstacles in/around the building area unless noted and agreed to 8. The site is level, compacted and drained so that equipment can operate effectively and safely 9. No existing gas, hydro, electrical, or water lines to be worked around 10. Site has easy access for delivery of building and customer to off load building 11. This quote is based on the crew doing their work during regular work hours of the week Monday through Friday working 8 AM to 5PM. If the site requires weekend or specialty evening work, the labor will be higher. 12. Effects of prevailing wage, this quote is based on Non Union Wages 13. Unimpeded work schedule, including work on weekends if required 14. Customer to provide place or bins for disposal of left over material 15. Customer to provide site specific safety requirements over and above our standard safety policy (e.g. if safety fenced off area is required ) 16. Customer is responsible for the removal of snow for the scheduled crew start time. 17. Additional options added to the original building quotation 18. Spatial separation and firewall requirements / site specific engineering unless included in quote 19. Building code occupancy or site condition changes 20. Subject to engineering site review 21. Pending building permit approvals 22. In-field fabric welding is part of the fabric building process Terms of contract: 40% upon order 50% upon delivery . 10% upon client activity in the building or substantial completion of the building and BRITESPAN Building Systems scope of work (whichever is 1st) *Quote is valid for 30 days unless otherwise noted Delivery: Approximately 8-10 weeks from a clean signoff on project details The project you described is one that we can complete with confidence. We will do everything we can to deliver in a timely manner once a decision is made. Thank you for the opportunity, we look forward to working with you! MMiikkee PPoollllaarrdd Ontario General Manager Britespan Building Systems of Ontario Inc. P: 1-800-407-5846 C: 519.280.0888 mpollard@britespanbuildings.com www.britespanbuildingsystems.com Page 148 of 302 41 Feasibility Study Final Report: Tillsonburg Operations Facility Page 149 of 302 42 Feasibility Study Final Report: Tillsonburg Operations Facility Page 150 of 302 43 Feasibility Study Final Report: Tillsonburg Operations Facility Page 151 of 302 44 Feasibility Study Final Report: Tillsonburg Operations Facility Page 152 of 302 45 Feasibility Study Final Report: Tillsonburg Operations Facility Page 153 of 302 46 Feasibility Study Final Report: Tillsonburg Operations Facility Page 154 of 302 47 Feasibility Study Final Report: Tillsonburg Operations Facility Page 155 of 302 Suite 200, 135 George St. N Cambridge, ON N1S 5C3 Elisia Neves 226.791.5744 elisia@fabrikarchitects.ca Page 156 of 302 Page 1 of 7 Subject: First Quarter Economic Development and Marketing Results Report Number: EDM 23-12 Department: Economic Development Department Submitted by: Cephas Panschow Meeting Type: Council Meeting Meeting Date: Monday, July 17, 2023 RECOMMENDATION THAT report EDM 23-12 titled First Quarter Economic Development and Marketing Results be received as information. BACKGROUND The below tables summarize the status of the 2023 Business Plan Operating and Capital Budget objectives. Table 1: 2023 Business Plan Objectives Objective Budget Value Target Date Status Community Improvement Plan (Downtown Façade) $35,000 Ongoing Funds to be transferred to BIA Community Improvement Plan (Applications) $20,000 Ongoing A number of applications have been received and will be brought forward to Council Updated Economic Development Strategy Implementation $5,000 Ongoing Not initiated Enhanced Business Processes (Apps) $5,000 Q1 Q3 Not initiated. Awaiting completion of Automated Business Directory and CRM project High Tech Manufacturing Action Plan (Hub Development) $5,000 Ongoing Not initiated. Deferred as not a priority at this time SOMA Asia Mission $24,000 (funded from reserve) Q4 SOMA Planning to begin in Q2 Page 157 of 302 EDM 23-12 Page 2 of 7 SOMA Membership Increase $24,000 ($4,000 Membership Increase) Q4 SOMA increase was only $2,000 instead of the anticipated $4,000 amount Discover Tillsonburg (Magazine) $8,000 offset by revenue of $6,000 Ongoing Not initiated. Deferred as not a priority at this time Discover Tilllsonburg (Additional Video Production) $10,000 Q4 Not initiated Town Hall Project Support Not applicable Ongoing A number of key initiatives are underway Continue to facilitate discussions and networking with potential partners to review additional opportunities for Short Line Rail connectivity within the Town of Tillsonburg Not applicable Q4 A number of key initiatives, including business development and attraction, are underway Chamber Awards - Grant $4,000 Q3 Not initiated Chamber Awards - Sponsorship $4,000 Q3 Not initiated Discover Tillsonburg – Turtlefest Sponsorship $2,000 Q2 Initiated in Q2 Bridges to Better Business $1,000 Q3 Not initiated Youth Robotics Challenge $1,000 Q4 Sponsorship confirmed Airport Business Development TBD (Fly-in tours) Q4 Initiated Consultations for Mall Parking Lot Reconfiguration $5,000 Q4 Included in Bridge Street Re- Imagining Task Force RFP CF Oxford Partnership (Pop-up) $5,000 Q4 Two Entrepreneurial Services Pop-up events held (Jan 19, May 11) with one additional being planned for October Project Big Swing TBD Ongoing Discussions have commenced. Engineering Design Services for Rokeby Road Property $265,000 with offsets per Report DCS 20-22 Q3 Design consultant retained in Q2 Page 158 of 302 EDM 23-12 Page 3 of 7 VIP Phase 2 Conceptual Plan Development $50,000 (funded by Reserves) Q4 Conceptual plan development nearing completion and will be transferred to Colliers Project Management Wayfinding Signage (Consolidation Review) N/A Q4 Not initiated Automated Business Directory $40,000 ($26K Modernization Funding, $14K Reserves) Q2 Well underway with anticipated completion by Q2 Bridge St Re- Imagining $80,000 from reserves (plus $20,000 from private sector) Ongoing Request for Proposal document prepared with release in Q2 Business Improvement Association – Contribution to Capital Expenditures $15,000 Ongoing Not initiated Explore Accredited Economic Development Organization (AEDO) program* N/A Ongoing Not initiated Van Norman Innovation Park – Additional Land Acquisition TBD Q4 Initiated Van Norman Innovation Park – Plan of Subdivision/ Engineering Design TBD Q4 Project Colliers Leaders retained in Q2 to drive timelines and servicing DISCUSSION A more detailed report with standard metrics will be provided in the second quarter. Page 159 of 302 EDM 23-12 Page 4 of 7 CONSULTATION The reporting of quarterly results helps demonstrate accountability to Senior Leadership, Town Council, and the public. In addition to this, the Economic Development Advisory Committee is provided with a regular summary of these metrics. FINANCIAL IMPACT/FUNDING SOURCE The Economic Development & Marketing Department financial results for the first quarter of 2023 are as follows: Department Variance (Brackets denote over budget) Explanation Development & Communications (500) $0 Economic Development (505) $1,568 1 Meeting Exp over $2,800; Advertising Exp over $2,200 TOTAL $1,568 While two lines items are higher than the quarterly amount, these are offset by reduced expenditures on other line items so at this time there are no anticipated impacts to the budget. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Page 160 of 302 EDM 23-12 Page 5 of 7 Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal - The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information and opportunities to shape municipal initiatives Strategic Direction – Not applicable Priority Project – Not applicable ATTACHMENTS Appendix A – DCS and Economic Development Operating Summary Page 161 of 302 EDM 23-12 Page 6 of 7 Appendix A – DCS and Economic Development Operating Summary 2023 2023 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Total Revenues Expenditures Purchases 35,000 35,000 0% Total Expenditures 35,000 35,000 Total Net Levy (35,000)(35,000) Page 162 of 302 EDM 23-12 Page 7 of 7 2023 2023 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Grants 18,000 18,521 521 (3%) User Charges 24,500 24,450 (50)(0%) Total Revenues 42,500 42,971 471 Expenditures Labour 52,174 48,369 3,805 (7%) Purchases 17,407 22,718 (5,311)(31%)1 Contracted Services 3,351 748 2,603 (78%) Interfunctional Adjustments (4,221)(4,221)0% Total Expenditures 68,711 67,614 1,097 Total Net Levy (26,211)(24,643)1,568 Notes 1 Meeting Exp over $2,800; Advertising Exp over $2,200 Page 163 of 302 Page 1 of 7 Subject: Lot 4 on Sandy Court – Approval for Easement and Offer to Purchase Report Number: EDM 23-13 Department: Economic Development Department Submitted by: Cephas Panschow Meeting Type: Council Meeting Meeting Date: Monday, July 17, 2023 RECOMMENDATION A. THAT report titled EDM 23-13 Lot 4 on Sandy Court – Approval for Easement and Offer to Purchase be received; and, B. That a by-law be brought forward to authorize the Mayor and Clerk to execute all documents required to recognize an existing 12 metre wide corridor used by Hydro One Networks Inc for a hydro pole line through the registration of an easement on Part 2, Plan 41R-7549; and, C. THAT a by-law be brought forward to authorize the Mayor and Clerk to enter into an Agreement of Purchase and Sale with E&E McLaughlin Ltd and to execute all documents required to effect a transfer of the property described as Lot 4, Sandy Court. BACKGROUND Tillsonburg Town Council approved the following resolution at the July 13, 2020 meeting: THAT Council receive Report DCS 20-15 Surplus Land Declaration - Lot 4, Plan 41M-205 (Sandy Court); AND THAT the property described as Lot 4, Plan 41M-205, be declared surplus to the needs of the Town of Tillsonburg and that suitable notification to the public be made in accordance with Bylaw 3549 – Sale of Real Property Policy. Subsequent to this, Council directed staff to the sell the property back to the developer on an “as-is” basis, including the existing Open Space zoning and valuation. Page 164 of 302 EDM 23-13 Page 2 of 7 This direction has been significantly delayed by the identification of an existing 12 metre wide hydro pole corridor that severely impacts Lot 4. Specifically, this corridor should have been protected through the registration of an easement in favour of Hydro One Networks Inc (HONI) at the time of the Plan of Subdivision registration. The Development Commissioner has been working in conjunction with the Town’s legal counsel and HONI to effect this easement, which has been finalized and is now being brought forward for consideration by Town Council. The original developer of the property; namely, E&E McLaughlin Ltd has also submitted an Offer to Purchase based on the previously agreed upon terms and it is also being brought forward for consideration by Town Council. DISCUSSION Lot 4, Plan 41M-205 was acquired by the Town of Tillsonburg from Edwin McLaughlin and Ewart McLaughlin on July 7, 2007 as part of the parkland requirements for the Sandy Court Subdivision. The Town’s Recreation, Culture and Parks Department had previously indicated that it is not feasible to develop this property for a municipal park due to the small size of the lot, other public amenities (trails) in the area, and the potential for a more centralized public space amenity in the area. Subject Property – Lot 4, Plan 41M-205 (Sandy Court) Page 165 of 302 EDM 23-13 Page 3 of 7 Registration of the easement in favour of HONI is required prior to transferring the property back to the developer. Should Council approve the recommendation, the Mayor and Clerk would be required to sign the Acknowledgement and Direction, which would enable the easement to be registered followed by the transfer of the property back to the developer. It is staff’s understanding that the developer is interested in rezoning the property to residential, which would be subject to making an application and obtaining approval. CONSULTATION Public notification of the surplus lands has been made as follows:  Sign Posted on the Property – September 9, 2020  Town Website – Published September 14, 2020  Tillsonburg News – Included in the Tillsonburg Update Section on September 17, 2020 In response to the publication notices, staff received the following concerns from the neighbouring property owners: Comment My name is Majid Fahandejsade. Unit owner of 22 Sandy court. When we purchased this property one of the major selling factors was the park. We are against the sale of this land for further development and would like to keep it as a park. This will also affect our home values since this is a great selling factor. In addition the community of this size and the number of families it currently houses requires a park. We ask that you consider our input for this. Thank you and let me know if you have any questions. Hi I agree with Mike. Our family has bought two houses and cousins own 3. One of the main factors was this park. I do not support move. Page 166 of 302 EDM 23-13 Page 4 of 7 Hi Cephas, I do agree with Mike and Serdar. We purchased those houses prior development and we were told the open space land will be a park. I’m against the move. Thanks Delshad I’m also against this. We were told this space will be used for a park and I have communicated this to my tenant as well. Thanks, Ferhad Based on the concerns raised, staff believe that the developer of the subdivision is best positioned to deal with the concerns raised by property owners within the subdivision as any representation regarding these lands would have been made by them or their home builder. FINANCIAL IMPACT/FUNDING SOURCE The Opinion of Value obtained from Royal LePage R.E Wood Realty valued these Open Space lands at $26,000 as of September 1, 2020. It was originally thought that the Town had to sell the lands back to the subdivision developer at the original “raw land” value from 2002, which was estimated to be $7,000. However, the 2020 market value for Open Space lands was $26,000, which is significantly higher than the 2002 value. The developer will be responsible for the legal and related costs to re-acquire the lands, which means that the revenue from the sale of the property would be allocated to the Parkland Trust (as the lands were originally dedicated as parkland) and used for recreational projects as approved by Council in the future. CORPORATE GOALS ☐ Lifestyle and amenities ☒ Customer service, communication and engagement Page 167 of 302 EDM 23-13 Page 5 of 7 ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Not applicable. Priority Project – Not applicable ATTACHMENTS Appendix A – Plan 41M-205 Appendix B – Plan 41R-7549 Appendix C – Offer to Purchase Page 168 of 302 EDM 23-13 Page 6 of 7 Appendix A – Plan 41M-205 (Lot 4, North Side of Sandy Court) Page 169 of 302 EDM 23-13 Page 7 of 7 Appendix A – Plan 41R-7549 (Part 2) Page 170 of 302 Page 171 of 302 Page 172 of 302 Page 173 of 302 Page 174 of 302 Page 175 of 302 Page 176 of 302 Page 177 of 302 Page 178 of 302 Page 1 of 2 Subject: 2023 Levy for the Tillsonburg District Memorial Hospital Report Number: FIN 23-13 Department: Finance Department Submitted by: Ted Lyons Meeting Type: Council Meeting Meeting Date: Monday, July 17, 2023 RECOMMENDATION A. THAT report FIN 23-23 titled 2023 Levy for the Tillsonburg District Memorial Hospital be received; and B. THAT a By-Law to provide for the adoption of the 2023 levy on the Tillsonburg District Memorial Hospital be brought forward for Council consideration. BACKGROUND Public hospitals are exempt from property taxation. Despite their exempt status, Section 323 (3) of The Municipal Act, S.O. 2001, c.25, as amended, authorizes Council of a local municipality to pass a By-Law to levy an annual amount payable on public hospitals. This annual levy payable, commonly referred to as the Heads and Beds Tax, is levied based on the amount of provincially rated beds in the public hospital as determined by the Ministry of Municipal Affairs and Housing. DISCUSSION The Ministry of Municipal Affairs and Housing provides the Director of Finance / Treasurer with the annual Capacity of Institutions Information for the Tillsonburg District Memorial Hospital. The Capacity of Institutions Information outlines the total levy amount payable, the number of provincially rated beds in the public hospital and the prescribed levy amount for each bed. CONSULTATION Director of Finance / Treasurer Page 179 of 302 FIN 23-13 - 2023 Levy for the Tillsonburg District Memorial Hospital Page 2 of 2 FINANCIAL IMPACT/FUNDING SOURCE The 2023 amount to be levied is $10,650, which is based on a prescribed levy amount of $75.00 for each of the 142 provincially rated beds in the Tillsonburg District Memorial Hospital. The annual levy amount remains unchanged from 2022. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☒ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Strategic Direction – Priority Project – ATTACHMENTS Appendix A - By-Law 2023-57 - 2023 Levy for the Tillsonburg District Memorial Hospital Appendix B - Tillsonburg T Capacity of Institutions Letter 2023 Page 180 of 302 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-57 A BY-LAW to Levy the 2023 Amount Payable for the Tillsonburg District Memorial Hospital. WHEREAS; Section 323(3) of Municipal Act, 2001, S.O. 2001 c.25, as amended, authorizes Council of a local municipality to pass a By-Law to levy an annual tax on each of the 142 provincially-rated beds in the public hospital known as Tillsonburg District Memorial Hospital, and WHEREAS; The amount levied under Section 323(3) of Municipal Act, 2001, S.O. 2001 c.25, as amended, shall be due and payable after July 1, 2023 and shall not exceed the prescribed amount for each provincially rated bed in the public hospital. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. The sum of $75.00 per rated capacity is hereby levied as a tax for 2023, based on the capacity of institutions information provided by the Ministry of Municipal Affairs and Housing for the 142 provincially-rated beds in the public hospital known as Tillsonburg District Memorial Hospital. Notification received from MMAH hereto attached as Schedule ‘A’. READ A FIRST AND SECOND TIME THIS 17th day of July, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 17th day of July, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 181 of 302 1 Ministry of Municipal Affairs and Housing Municipal Programs and Analytics Branch 777 Bay Street, 16th Floor Toronto ON M7A 2J3 Telephone: 416 585-7296 Facsimile: 416 585-7292 Ministère des Affaires municipales et du Logement Direction des programmes municipaux et de l'analytique 777, rue Bay, 16e étage Toronto ON M7A 2J3 Téléphone : 416 585-7296 Télécopieur : 416 585-7292 June 16, 2023 Sent by email: spawliwec@tillsonburg.ca Sheena Pawliwec Director of Finance/Treasurer Town of Tillsonburg Dear Sheena Pawliwec: Re: Capacity of Institutions Information for the year 2022 I am pleased to provide you with updated capacity of institution(s) information in your municipality provided to us by the particular ministry designated for each institution. As you may recall, we experienced challenges in the last couple of years in obtaining up-to-date hospital capacity numbers as the result of the ongoing response to the COVID-19 situation. To ensure your municipality is able to receive this letter in a timely manner, the capacity information for hospitals is based on 2021 data this year. The Ministry of Health is working to obtain the most up to date and accurate capacity numbers and if we obtain updates for hospitals in your municipality for 2022, we will forward that information separately at a later time. In accordance with the current regulations, your municipality may levy an amount up to $75 per rated capacity designated for each institution listed below. The levy amount is provided in the right-hand column. Institution Capacity Levy Amount Tillsonburg District Memorial Hospital 142 $10,650 The appropriate tax bill should be sent directly to each institution for payment. Please note that in accordance with Section 323 of the Municipal Act, institutions do not have to remit payment until July 1, 2023. Should you have any question regarding the information provided, please do not hesitate to contact Kyla Simpson at kyla.simpson@ontario.ca or at 437-232-6736. Yours sincerely, Helen Collins Director Municipal Programs and Analytics Branch Ministry of Municipal Affairs and Housing Page 182 of 302 Page 1 of 5 Subject: RCP 2023 Q1 Report Report Number: RCP 23-30 Department: Recreation, Culture and Parks Department Submitted by: Julie Columbus, Director Meeting Type: Council Meeting Meeting Date: Monday, July 17, 2023 RECOMMENDATION THAT report RCP 23-30 titled RCP 2023 Q1 Report be received as information. BACKGROUND This report provides Council with the January 1, 2023 to March 31, 2023 Department year-to-date operational and financial results for Recreation, Culture & Parks Department DISCUSSION 2023 Business Objectives and Capital Projects Item Target Date Q1 Status Northcrest Estates Phase 2 Park Q3 Playground ordered and site amenities installed TCC Rehabilitation Q1 2024 Completion date estimated for Mar/2024 Roof Repair/Replacement Q2-Q4 Currently Working with Tremco on TCC roof renovation Continued Town beautification with BIA & Horticultural Society Q1-Q4 Work continues throughout the various seasons Update sports facilities consistent with modern standards Q1-Q3 Baseball Diamonds, TCC and Waterpark Building are being renovated TCC Door Replacement Q3 Should be completed by August 1/2023 Page 183 of 302 RCP 23-27 Page 2 of 5 Item Target Date Q1 Status Provide and Expand accessible trails and parks Q3 Summer staff hired dedicated to trail enhancements Expand community partnerships for delivery of programs and amenities Q1-Q4 Staff working with community groups to enhance youth programming, pickleball programming and canteen renovation project Preserve Lake Lisgar and its surrounds Q1-Q4 Parks staff working with Lake Lisgar Volunteers on tasks Lake Lisgar Waterpark Building Reno Q4 Completion date is estimated August 21/23 Playground Replacement Program Q3 Three playgrounds ordered and should be installed Fall/2023 Lake Lisgar Shoreline Maintenance Q1 Complete Maintenance Repairs and AODA Q3 Parks Trails and pathways being installed Site Amenities Q3 Complete Sports Field Repairs Q3 Hardball Diamond #1 enhancements and fence repairs are ongoing Tennis Court Surface Q3 RFQ for the tennis court completion in August/23 Parks and Recreation Master Plan Q4 Commenced July/23 with completion dated Jan/24 Arena Dehumidifier Q3 Arriving for install November/23 Page 184 of 302 RCP 23-27 Page 3 of 5 The RCP Department’s 2023 Q1 operational budget variance summary is as follows: 2023 YTD Budget YTD Actuals Budget Variance 300 Cemetery (33,612) (18,531) 15,081 450 Parks (115,836) (107,346) 8,490 455 Community Events (21,100) (20,317) 783 460 Rec - Programs (169,123) (57,198) 111,925 465 Rec – Bldg. Maintenance (572,534) (585,734) (13,200) 467 Elliott Fairbairn Centre 545 754 209 475 Museum (86,909) (78,083) 8,826 Total Recreation, Culture & Parks (998,569) (866,455) 132,114 Notes on RCP Budget Variances:  Heating Lighting Water was under in most areas of the operations.  Subcontractor expense for snow removal was over $8,600.  Aquatic Operations expense was up $4,600 due to unanticipated programming of indoor pool.  Recreation Services revenue saw an increase in extended pool operations, membership growth and program registration.  Part-time labour for Aquatics is up for unanticipated operations of indoor pool. CONSULTATION Manager of Recreation Services Manager of Parks & Facilities Culture and Heritage Manager/Curator FINANCIAL IMPACT/FUNDING SOURCE Recreation Services For Q1, 2023, the indoor pool remained opened. This resulted in increased admission, membership, and aquatic youth program revenue as the budget did not account for the pool being open during this timeframe. During this same timeframe the Aquatics Supervisor was off on a medical leave and we backfilled the position so FT wages were Page 185 of 302 RCP 23-27 Page 4 of 5 over in Q1 in the aquatics department. PT wages were over due to the indoor pool remaining open and keeping PT lifeguards on contract. As well, rent revenue increased as a result of increased ice rentals, increased hall and meeting room rentals and continued rentals of the indoor pool. Museum The museum has experienced a very positive first quarter. Throughout the Province, Cultural Institutions and Tourist Attractions are starting to see a gradual recovery to pre- pandemic activities and visitor numbers. A recovery that has been mirrored at Annandale National Historic Site. The first quarter of 2023 saw an overall increase in museum visitation by 784 patrons over the first quarter of 2022. The programs offered during Q1 were filled from between 95% to 100% capacity. This activity resulted in an increase to budgeted revenues for the quarter. Expenses during the quarter were under budget due to lower than anticipated utility costs and maintenance projects that were not completed during the quarter. It is hoped that the recovery trend will continue throughout the coming months, which, in turn, will keep the museum in a positive financial position for 2023. Parks and Facilities Q1 in the Parks and Cemetery Division typically sees minimal spending due to multiple factors. One major factor being winter weather, Parks and Cemetery staff kept busy salting and plowing our facilities. The winter of 2023 remained fairly consistent with the year over year spending average for ice melt products, fuel and winter PPE with no identifiable excess expenditures to report. The cemetery’s biggest saving was highlighted in the “Contracted Services” line of the 2023 operational budget. With Council’s approval, the cemetery backhoe was replace and upgrade in 2021, but did not arrive until the spring of 2022. Now in 2023, we are witnessing the effects of the purchase and upgrade by seeing a 15% decrease in spending on contractor services during the first quarter of the year. The Facilities team saw an increase of 10% within the “Contracted Services” budget line due to snow removal. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Page 186 of 302 RCP 23-27 Page 5 of 5 Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – N/A Priority Project – N/A ATTACHMENTS RCP 23-30 - Appendix A - Q1 2023 Operating Results Page 187 of 302 2023 2023 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges 36,406 36,840 434 (1%) Other Revenue 4,739 14,079 9,340 (197%) 1 Total Revenues 41,145 50,919 9,774 Expenditures Labour 34,137 30,271 3,866 (11%) Purchases 13,280 11,796 1,484 (11%) Contracted Services 3,030 2,561 469 (15%) Interfunctional Adjustments 24,310 24,822 (512)(2%) Total Expenditures 74,757 69,450 5,307 Total Net Levy (33,612) (18,531) 15,081 Notes 1 Interest Revenue over Page 188 of 302 2023 2023 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Total Revenues Expenditures Labour 49,880 45,309 4,571 (9%) Purchases 12,308 11,406 902 (7%) Contracted Services 9,509 6,309 3,200 (34%) Interfunctional Adjustments 25,161 25,161 0% Debt Principal & Interest 18,978 19,161 (183)(1%) Total Expenditures 115,836 107,346 8,490 Total Net Levy (115,836) (107,346) 8,490 Page 189 of 302 2023 2023 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Grants 2,500 (2,500)(100%) Other Revenue 777 777 Total Revenues 2,500 777 (1,723)(1%) Expenditures Purchases 23,600 21,094 2,506 (11%) Total Expenditures 23,600 21,094 2,506 Total Net Levy (21,100) (20,317) 783 Page 190 of 302 2023 2023 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Grants 12,135 10,675 (1,460)(12%) User Charges 230,644 362,743 132,099 (57%) 1 Other Revenue 6,693 2,427 (4,266)(64%) Total Revenues 249,472 375,845 126,373 (1%) Expenditures Labour 325,112 344,041 (18,929)(6%) 2 Purchases 54,747 50,266 4,481 (8%) Interfunctional Adjustments 38,736 38,736 0% Total Expenditures 418,595 433,043 (14,448) Total Net Levy (169,123) (57,198) 111,925 (1%) Notes 1 Admissions over $10,200;  Membership Revenue over $16,300; Youth Program Revenue over $28,600; Programs over $6,600; Rent  Revenue over $37,500; FARE over $28,200  2 FT labour over $11,300 ‐  back filling in Aquactics department; PT labour is over $6,000 Page 191 of 302 2023 2023 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges 2,241 3,200 959 (43%) Specified Revenue 1,777 1,777 Total Revenues 2,241 4,977 2,736 (1%) Expenditures Labour 291,893 290,888 1,005 (0%) Purchases 158,445 165,272 (6,827)(4%) Contracted Services 88,820 97,428 (8,608)(10%) 1 Interfunctional Adjustments 29,655 31,181 (1,526)(5%) Debt Principal & Interest 5,962 5,942 20 (0%) Total Expenditures 574,775 590,711 (15,936) Total Net Levy (572,534) (585,734) (13,200) Notes 1 Subcontractor Exp over $8,600 ‐  snow removal Page 192 of 302 2023 2023 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues User Charges 29,705 29,680 (25)(0%) Total Revenues 29,705 29,680 (25) Expenditures Purchases 14,525 14,379 146 (1%) Contribution to Reserves 3,126 3,124 2 (0%) Debt Principal & Interest 11,509 11,423 86 (1%) Total Expenditures 29,160 28,926 234 Total Net Levy 545 754 209 Page 193 of 302 2023 2023 Actual %Note YTD Budget YTD Actuals Variance Variance Reference Revenues Grants 1,200 1,500 300 (25%) User Charges 3,093 3,465 372 (12%) Other Revenue 3,060 4,521 1,461 (48%) Total Revenues 7,353 9,486 2,133 Expenditures Labour 63,212 61,350 1,862 (3%) Purchases 18,842 13,770 5,072 (27%) 1 Contracted Services 5,104 5,345 (241)(5%) Interfunctional Adjustments 7,104 7,104 0% Total Expenditures 94,262 87,569 6,693 Total Net Levy (86,909) (78,083) 8,826 Notes 1 Building Repairs & Maintenenace Exp under $3,700; Heat‐Light‐Water under $1,700 Page 194 of 302 Page 1 of 4 Subject: 2023 Rates and Fees Bylaw Update Report Number: RCP 23-31 Department: Recreation, Culture and Parks Department Submitted by: Julie Columbus, Director Meeting Type: Council Meeting Meeting Date: Monday, July 17, 2023 RECOMMENDATION A. THAT report titled RCP 23-31 2023 Rates and Fees Bylaw Update be received as information; and B. THAT the proposed adjustments to the 2023 Rates and Fees Bylaw reflecting the addition of pickleball programming and soccer field rentals, and amendment to cemetery internment and markers be approved as presented; and C. THAT a By-law to amend Schedule A of By-Law 2022-087 being the Fees and Charges By-law be presented to Council for consideration. BACKGROUND The Rates and Fees Bylaw is updated annually as part of the budget process. Council passed the 2023 Fees & Charges By-Law 2022-087 at the December 12, 2022 meeting. Page 195 of 302 RCP 23-31 Page 2 of 4 DISCUSSION New Additions The RCP Department would like to make three new additions to the 2023 Bylaw to include rates that will support registration for new programming and facility rentals. This will allow the department to generate revenue and assist with the delivery of recreation services and sport field maintenance in the Town of Tillsonburg. RCP proposed additions are as follows: The neighbouring municipalities were contacted to investigate what their soccer field rates are at to do a comparison. Below is the information that was gathered: Ingersoll - $39.00 per player registered Woodstock - $5.12 (rate for a C field) Norfolk - $4.88 (rate for a C field) Cambridge - $15.05 (Monday -Thursday) and $3.30 (Friday - Sunday) Amendments Amendments to the approved Rates & Fees Schedule A includes increases pertaining to the cemetery care and maintenance (C & M) minimum required contribution amounts (Table 1). These minimum values as prescribed by the Bereavement Authority of Ontario (the Province) are contributed to the Cemetery Maintenance Trust regardless of the actual value of the fees collected. These funds are held in trust per the Funeral, Burial and Pickleball Program $44.00 + HST 11 week session Pickleball Program $6.00 + HST Drop-In Fee per visit Soccer Field Rental Gyulveszi Park $5.00 (Adult rentals + HST) Hourly rental Page 196 of 302 RCP 23-31 Page 3 of 4 Cremation Services Act, 2002, Section 51 and Ontario Regulation 30/11, Division G for purposes as permitted by the Act or the regulations. Table 1: Proposed amendments Item Current Proposed Change Town Fee C&M Fee Town Fee Min. C&M fee as set by the Province Infant Grave 3x3 $225 $150 $225 $175 $25 (7%) Flat Markers $0 $50 $0 $100 $50 (100%) Upright Markers $0 $100 $0 $200 $100 (100%) Upright Markers <48” $0 $200 $0 $400 $200 (100%) CONSULTATION Staff who consulted on this report include the Manager of Recreation Services, Manager of Parks and Facilities, Programs and Facilities Registrar, the RCP Director, and Director of Finance. FINANCIAL IMPACT/FUNDING SOURCE The new fees will assist RCP to generate revenue for the Recreation and Parks budgets and help offset the expenses incurred by RCP. The expenses noted for soccer fields at Gyulveszi Park include turf maintenance, fertilizer, portable toilet rental and garbage pick-up. Amending the cemetery fees ensures the Town resumes collecting the correct minimum care and maintenance values as set by the Province. As the values are due to the Trust irrespective of the actual fees collected, it is financially prudent to meet these minimum thresholds or risk continuing to subsidize these expenses against the 2023 cemetery operating revenue. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth Page 197 of 302 RCP 23-31 Page 4 of 4 ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles. Strategic Direction – Increase opportunities to enjoy culture, events and leisure activities in Tillsonburg; Maintain and enhance programs and facilities to support an active, engaged senior population; Maintain and enhance programs and facilities to support an active, engaged youth population. Priority Project – N/A ATTACHMENTS Appendix A – Revised Schedule “A” By-Law 2022-087 Page 198 of 302 Page Building‐Bylaw‐Planning ………………………………………….. 1 Clerks Office ………………………………………….. 5 Finance ………………………………………….. 6 Fire Services ………………………………………….. 7 Tillsonburg Community Centre ………………………………………….. 9 Museum ………………………………………….. 14 Cemetery‐Parks ………………………………………….. 16 Public Works ………………………………………….. 17 Transit ………………………………………….. 19 THI‐Utility ………………………………………….. 21 Non‐Controlled Town Fees ………………………………………….. 22 Town of Tillsonburg  Rates and Fees By‐law 2022‐087, Schedule A Index Page 199 of 302 2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee Proposed 2023 Fee % Change Tax NotesAnimal ControlBoarding Fee Cat 25.00 25.00 0% HSTAs per Animal Control ContractBoarding Fee Dog 25.00 25.00 0% HSTAs per Animal Control ContractCall out fee for service 110.00 115.00 5% HSTAs per Animal Control ContractDog License Renewal- spayed or neutered before Feb 28 (discounted) 17.00 20.00 18% ExemptSchedule V Part VI (ETA)- Exempt AMEND MARCH 31st TO FEBRUARY 28th Dog License Renewal - spayed neutered after Feb 28 37.00 42.00 14% ExemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Dog License Renewal - intact - before Feb 28 (discounted) 22.00 25.00 14% ExemptSchedule V Part VI (ETA)- ExemptDog License Renewal - intact - after Feb 28 42.00 47.00 12% ExemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)New Dog licence - spayed or neutered 20.00 23.00 15% ExemptSchedule V Part VI (ETA)- ExemptNew Dog licence - intact 25.00 28.00 12% ExemptSchedule V Part VI (ETA)- ExemptCat License Renewal - (Licenses no longer offered) 27.00 - -100% ExemptSchedule V Part VI (ETA)- ExemptDog license - replacement 6.00 7.00 17% ExemptSchedule V Part VI (ETA)- ExemptEuthanasia and Disposal - Cat 60.00 60.00 0% HSTAs per Animal Control ContractEuthanasia and Disposal - Dog 80.00 80.00 0% HSTAs per Animal Control ContractLive Trap Placement 115.00 115.00 0% HSTAs per Animal Control ContractMuzzle Order Appeal 220.00 250.00 14% ExemptBy-law EnforcementInvoice admin processing fee 270.00 300.00 11% HSTIssue Order 175.00 200.00 14% Exempt Schedule V Part VI (ETA)- ExemptBy-law Enforcement Officer hourly rate (one hour min) - 46.00 NEW ExemptBy-Law Enforcement Supervisor hourly rate (one hour minimum) - 55.00 NEW ExemptExecute Search Warrant - 500.00 NEW ExemptLocksmith Service - Cost + 15% NEW HSTRe-issuance of Permit/License/Document 50.00 55.00 10% ExemptSchedule V Part VI (ETA)- ExemptFortification By-Law Exemption Application - single family dwelling or not-for- 150.00 155.00 3% ExemptFortification By-Law Exemption Application - Multi-Residential, Commercial, 400.00 410.00 3% ExemptProperty Standards - Issuance of Certificate of Compliance ( Residential - per 100.00 105.00 5% HSTProperty Standards - Issuance of Certificate of Compliance (Commercial - per 100.00 105.00 5% HSTProperty Standards - Issuance of Certificate of Compliance $25 per 92.9 $25 per 92.9 0% HSTProperty Standards - Issuance of Certificate of Compliance (vacant and/or 100.00 105.00 5% HSTProperty Standards Appeal 380.00 400.00 5% ExemptSuperior Court Judge - Appeal Property Standards Decision 380.00 400.00 5% ExemptNoise By-Law Exemption Permit - Minor 250.00 375.00 50% ExemptNoise By-law Exemption Permit - Major 375.00 375.00 0% ExemptBuilding - FeesBuilding - photocopies - larger than ledger 3.00 3.00 0% HSTBuilding Certificate 55.00 55.00 0% ExemptSchedule V Part VI (ETA)- ExemptBuilding Certificate - urgent request - less than 5 business days 75.00 75.00 0% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - amend existing permit 60.00 60.00 0% ExemptPermit Review Fee (per hour) - major amendment to existing permit 51.00 60.00 18% HST Per hour fee to review major changes to existing permit(s) in accordance with By-Law 3198 Chief Building Official hourly rate (one half hour minimum)  ‐   80.00 NEW ExemptDeputy Chief Building Official hourly rate (one half hour minimum) - 62.00 NEW ExemptBuilding Inspector (one hour minimum) - 55.00 NEW ExemptBuilding Enforcement Supervisor (one hour minimum) - 55.00 NEW ExemptBuilding - FeesResidential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,500.00OR$133.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included Minimum permit fee $2,500.00, Maximum permit fee $5,000.00 OR$140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included2% Exempt Schedule V Part VI (ETA)- Exempt.Added max. permit fee $5K due to increase in value of construction, plus changed Flat rate to $140Town of TillsonburgPage 2Page 200 of 302 2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee Proposed 2023 Fee % Change Tax NotesResidential – Mobile Homes, Low Density, Medium Density, Additions, Alterations, etc. $133.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential – New $133.00 Flat Rate + $5.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $140.00 Flat Rate + $5.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential Major Alterations/Renovations/Additions(> 100,000) $1,000.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $1,000.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included0% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential Minor Alteration/Renovations/Additions($100,000 or less) $265.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $275.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included4% Exempt Schedule V Part VI (ETA)- ExemptDecks, Sheds, Accessory Buildings, Pools, etc. $133.00 Flat Rate + $10.00 per each additional $1000.00 in value of construction. $140.00 Flat Rate + $10.00 per each additional $1000.00 in value of construction. 5% Exempt Schedule V Part VI (ETA)- ExemptPart 9 Residential Demolition 133.00 140.00 5% Exempt Schedule V Part VI (ETA)- ExemptDemolition – all others 530.00 550.00 4% Exempt Schedule V Part VI (ETA)- ExemptWater Connection, Sewer Connection or repair 133.00 140.00 5% Exempt Schedule V Part VI (ETA)- ExemptChange of Use Permit (no construction) 265.00 270.00 2% Exempt Schedule V Part VI (ETA)- ExemptConditional Permit Agreement 265.00 270.00 2% Exempt Schedule V Part VI (ETA)- ExemptAlternative Solution Review (Fee + Cost of Peer Review) 530.00 540.00 2% Exempt Schedule V Part VI (ETA)- ExemptOccupant Load Inspection Analysis & Report (per hr, one hr minimum) 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptAGCO Agency Approval 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptRe-inspection 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptIssue Order 175.00 200.00 14% Exempt Schedule V Part VI (ETA)- ExemptTransfer Permit 107.00 125.00 17% Exempt Schedule V Part VI (ETA)- ExemptConstruction w/o Permit Double the initial permit rate Double the initial permit rate 0% Exempt Schedule V Part VI (ETA)- ExemptSignsPermit fees - signs - permanent a) $100.00 first $1,000.00 of estimated value of construction plus b) $7.00 per each additional $1,000.00 or part there of a) $100.00 first $1,000.00 of estimated value of construction plus b) $7.00 per each additional $1,000.00 or part there ofIncrease per/$1000 rateExemptSchedule V Part VI (ETA)- ExemptPermit fees - signs - mobile 30.00 35.00 17% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - sign - construction/placement without a permit double initial permit double initial permit 0% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Minor Variance - Director Approval 280.00 300.00 7% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Major Variance - Council Approval 420.00 450.00 12% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Appeal Application 280.00 300.00 7% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - after the fact 1.5 the initial application rate 1.5 the initial application rate 0% ExemptSign Removal - General 125.00/sign 125.00/sign 0% HSTSign Removal - Mobile Sign 290.00 325.00 12% HSTSign Removal - Posters 25.00/ea + cost to repair any damage to public property 25.00/ea + cost to repair any damage to public property 0% HSTSign Removal - Temporary Signs 25.00/ea 25.00/ea 0% HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100/ea 100/ea 0% HSTSign Removal - Banner Sign 250.00/ea 250.00/ea 0% HSTTown of TillsonburgPage 3Page 201 of 302 2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee Proposed 2023 Fee % Change Tax NotesPermit fees - temporary buildings 2,000.00 2,000.00 0% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - transfer of permit 56.00 65.00 16% ExemptSchedule V Part VI (ETA)- ExemptBuilding LicencesTaxi Cab Driver's Licence 35.00 35.00 0% ExemptSchedule V Part VI (ETA)- Exempt (As proposed in 2016 Taxi By-Law report.)Taxi Cab Owner Stand 125.00 125.00 0% ExemptSchedule V Part VI (ETA)- ExemptTaxi Cab Owner Licence 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Vehicle Licence 65.00 65.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Owner Licence 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Drivers Licence 35.00 35.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence 75.00 75.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence Renewal 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Driver's Licence 65.00 65.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Owner Licence 70.00 70.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Vehicle Licence 72.00 72.00 0% ExemptSchedule V Part VI (ETA)- Exempt (annual fee - as per proposed by-law 4051)Kennel - new 100.00 100.00 0% ExemptSchedule V Part VI (ETA)- ExemptKennel - renewal 100.00 100.00 0% ExemptSchedule V Part VI (ETA)- ExemptPlanning & DevelopmentCash-in-lieu of parkland (low density residential consents) 4,000.00 8,000.00 100% ExemptUp to 5% of lot value for residential & 2.5% for commercial - increase due to land value increase based on 160k lot.Planning Application - Minor Variance 1,100.00 1,250.00 14% ExemptPlanning Application - Minor Variance - after the fact 2,200.00 2,500.00 14% ExemptPlanning Application - Site Plan - Minor 575.00 650.00 13% ExemptPlanning Application - Site Plan - Minor - after construction 1,150.00 1,300.00 13% ExemptPlanning Application - Site Plan - Major 1,400.00 1,600.00 14% ExemptPlanning Application - Site Plan - Major - after construction 2,800.00 3,200.00 14% ExemptPlanning Application - Site Plan - Amendment Application 575.00 675.00 17% ExemptPlanning Application - Site Plan - Amendment Application after-the-fact 1,150.00 1,350.00 17% ExemptSite Plan Application - 3rd & subsequent submissions 575.00 675.00 17% ExemptSite Plan Agreement Administration Fee (includes registration on title) 575.00 675.00 17% ExemptPlanning Application - Zone Change- prior to use 1,450.00 1,700.00 17% ExemptPlanning Application - Zone Change- after use has occupied 2,900.00 3,400.00 17% ExemptPlanning Application - Zoning - Removal of (H) 275.00 300.00 9% ExemptSubdivision Certificate 65.00 75.00 15% ExemptZoning Certificate 55.00 55.00 0% ExemptSchedule V Part VI (ETA)- ExemptZoning Certificate - urgent request - less than 5 business days 75.00 75.00 0% ExemptCivic Addressing - Readdressing 125.00 135.00 8% ExemptLand Division (severance) Clearance Letter 75.00 75.00 0% ExemptSeverance Agreement 1,200.00 1,400.00 17% ExemptPlanning - Preserving Agreement Administration fee 1,800.00 2,000.00 11% HSTSubdivision Agreement Administration Fee 1,900.00 2,200.00 16% HSTSubdivision Drawing Review Fee (per lot) - 1st and 2nd submission 110.00 125.00 14% ExemptSubdivision Drawing Review Fee (per lot) - 3rd submission & thereafter 55.00 65.00 18% ExemptEngineering Inspection Fee 185.00 210.00 14% ExemptStorm Water Management Pond Review 550.00 650.00 18% ExemptEncroachment Agreement Fee 1,400.00 1,600.00 14% ExemptSchedule V Part VI (ETA)- ExemptEncroachment Permit Fee 25.00 30.00 20% HSTEasement Research Request 125.00 145.00 16% ExemptEngineering Certificate Request 125.00 145.00 16% ExemptTown of TillsonburgPage 4Page 202 of 302 2023 Fees By‐lawClerksItem 2022 Fee Proposed 2023 Fee % Change Tax NotesClerk Issued Documents -LicencesRefer to Town Business Licence Bylaw for definitions and requirements for Clerk Issued Licences.Business Licence New Business 140.00 145.00 4% ExemptSchedule V Part VI (ETA)- ExemptHome occupation Business 140.00 145.00 4% ExemptSchedule V Part VI (ETA)- ExemptBusiness Licence per yearAuctioneer Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - renewal 65.00 70.00 8% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - new 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Security Deposit - refundable 2,000.00 2,000.00 0% ExemptSchedule V Part VI (ETA)- ExemptVending/Salesperson Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptFood Vending Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptEvent Organizer Licence 205.00 210.00 2% ExemptCharge does not apply to not for profit organizationsMarriages Marriage Licence 135.00 140.00 4% ExemptSchedule V Part VI (Excise Tax Act (ETA))- ExemptMarriage Ceremony - Council Chambers 250.00 270.00 8% HSTIn Council Chambers during business hours.Marriage Ceremony - Other Location (plus applicable mileage) 300.00 325.00 8% HSTWithin Town limits - outside Town limits subject to mileage. Witness if required 25.00 30.00 20% HSTTwo witnesses are required for each ceremony. Other Burial Permits 20.00 25.00 25% ExemptSchedule V Part VI (ETA)- ExemptPhotocopying/ Printing double sided 0.55 0.58 5% HSTPhotocopying/ Printing single sided 0.50 0.52 4% HSTCommissioner of Oaths (Pension applications and bankruptcy forms exempt) 25.00 30.00 20% ExemptPension applications and bankruptcy forms Exempt.Register Document on Title 285.00 300.00 5% ExemptRemove/Release Document from Title 285.00 300.00 5% ExemptTitle Search 75.00 80.00 7% ExemptFreedom of Information Request (FOI) - Application Fee 5.00 5.00 0% ExemptInitial fee; Costs to fulfill request may apply, per S. 45(1) of MFIPPA.Town of TillsonburgPage 5Page 203 of 302 2023 Fees By‐lawFinanceItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesCorporatePhotocopying/ Printing double sided 0.55 0.58 5%HST per pagePhotocopying/ Printing single sided 0.50 0.52 4%HST per pageInterest on overdue accounts (per month)1.25% 1.25%0%HST per month Similar rate to taxes in arrears, per Municipal Act, 2001, c. 25, s. 345 (3)Tax DepartmentTax certificate 50.00 55.00 10% Exempt each Proposed Fee Increase for 2023Tax registration service costs 3,000.00 As per direct RealTax costs 0% Exempt eachTax Sale Registrations are handled by Realtax Recovery Specialists. This charge is no longer applicable. Tax Bill reprint 10.00 10.00 0% Exempt eachTax receipt 10.00 10.00 0% Exempt eachPayment Redistribution 15.00 15.00 0% Exempt eachPayment Refund Administration Fee - 25.00 NEW Exempt New Fee Proposed for 2023Water/Sewer Admin Charge 45.00 45.00 0% Exempt eachTax Statement (Paper Copy Only) 10.00 10.00 0% Exempt each Charge only for paper copyMortgage Billing Fee (per roll number/per billing) - 10.00 NEW Exempt each New Fee Proposed for 2023Past Due Notice Fee - 5.00 NEW Exempt each New Fee Proposed for 2023New Account Fee - 30.00 NEW Exempt each New Fee Proposed for 2023Addition to the Tax Roll - Cost Recovery + 25% - 25%NEW Exempt each New Fee Proposed for 2023Tax Sale Procedures - Cost Recovery + 25% - 25%NEW Exempt each New Fee Proposed for 2023CorporateNSF Fee 35.00 45.00 29% HST each Proposed Fee Increase for 2023Town of TillsonburgPage 6Page 204 of 302 2023 Fees By‐lawFireItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesFireFalse Alarm Response Fee - Preventable Fire Alarm - Panel Alarms - 1st Offence 1/2 Current MTO Rates 1/2 Current MTO Rates Exempt Per Incident First Offence 50% of Regualr MTO RatesFalse Alarm Response Fee - Preventable Fire Alarm - Panel Alarms - 2nd and any additional Offence Current MTO Rates Current MTO Rates Per Incident 2 Apparatus responseFalse Alarm Response Fee - Work is being performed on a fire alarm system and the owner fails to notify Fire Department Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourEach incident based on 2 Apparatus responseMotor Vehicle Accident / Vehicle Fire Response Fee Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Motor Vehicle Accident or Vehicle Fire Response fee on a Provincial Highway Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsThis fee will be charged to the Ministry of Transportation for all vehicle accident or vehicle fire related services that occur on provincial highways. Natural Gas Leak Response Fee - Caused by an individual or company Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hour + materialsThis fee is chargeable where the fire department responds and determines that a natural gas incident has been caused directly by a person or company.Hazardous Materials Response fee Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsThis fee is chargeable to the person or company that has control of a Hazardous Material that’s release has resulted in the response of the fire department.Fire Watch or Stand By Authorized by the Fire Chief Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hourThis fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate a fire is likely to occur. Violation of Conditions of Burn Permit - 1st and any additional Offence Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourThis fee is charged to the property owner where the fire department attends a burn complaint and is required to extinguish an open air burn or where the open air by-law is contraviened and the fire department attends due due to a Open Air Burning -Illegal/Unauthorized Fire Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourFire Department Fee for Expenses Incurred for Equipment, Expertise, Materials, Required to Extinguish a Fire, including but not limited to heavy equipment, speiclized equipment, tow trucks, foam, Engineers etc.) Actual Cost Actual Cost Exempt Per Incident This fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate it is necessary to employ heavy equipment to extinguish a fire or protect adjacent properties from the spread of fire. Fee for MTO - ARIS Owner / Contact Information Search 45.00 50.00 11% HST Per Incident Fee added to the hourly fire department response charge any time that the fire departent is required to access the MTO ARIS data base. This fee is 100% cost recovery only based on fee charged to the Town of Tillsonburg.Fee for Fire Department Incident Report 125.00 135.00 8% HST eachFee for Fire Department Investigation Report 235.00 245.00 4% HST eachFee for Fire Department File Search for Outstanding Orders / Inspection Reports / Incident Reports 125.00 125.00 0% HST each requestFee Fire Department Request Fire Code Inspection - Commercial, Industrial, or Institutional building less than 930m2 (10,000 sq.ft.) 250.00 265.00 6% HST each OBC Classification A, B, D, E & F. Residential (OBC C) removed for 2015 and listed separate.Fee for Fire Department Request Fire Code Inspection Each additional 185m2 (2000 sq.ft.) in a Commercial, Industrial or Institutional building 35.00 35.00 0% HST each New fee for additional area over base feeFee Fire Department Request Fire Code Inspection a Residential building up to and including 4 suites or apartments 250.00 265.00 6% HST each OBC Classification C. Separated from other occupancies for 2015.Fee Fire Department Request Fire Code Inspection each additional suite or apartment over base fee 35.00 35.00 0% HST each New fee for additonal unit(s). Fee per apartment over base fee.Fee Fire Department Request Fire Code Inspection of a licensed Occupancy excluding a daycare 250.00 265.00 6% HST eachTown of TillsonburgPage 7Page 205 of 302 2023 Fees By‐lawFireItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesFee Fire Department Request Fire Code Inspection of a Daycare Facility 100.00 100.00 0% HST eachFee for Fire Department Request to Conduct Verification of VO Fire Drill Scenario 250.00 265.00 6% HST each For verifying fire drills are conducted within established time limits in occupancies with vulnerable occupants. Cost recovery Fee to Conduct Business License Inspection 90.00 100.00 11% Exempt eachFee for Re-Inspections if Violations not Remedied 250.00 265.00 0% HST each Subsequent inspections following the second. Fee charged to registered owner.Residential Smoke or Carbon Monoxide Alarm Installed in a Residence 50.00 55.00 10% HST, if not returnedeach Fee to Install Smoke and CO in Residence for ComplianceFire Department approval of a Demolition Permit issued by the Building Department. 125.00 135.00 8% HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 200.00 215.00 8% HST eachFee to Review Fireworks Display Application (F.2) Event 150.00 150.00 0% HST each Town of Tillsonburg sponsored event are Exempt from this fee.Fee to Review Licence to Conduct a Pyrotechnics (F.3) Display Application, Safety Plan Review, Site Plan Inspection 220.00 220.00 0% HST eachFee for Open Air Burn Permit 75.00 75.00 0% HST eachFee to Review Fire Safety Plan 100.00 125.00 25% HST eachFee to Review, Approve a Level 1 Risk Management Plan for TSSA Licence for Propane Storage 350.00 350.00 0% HST eachFee to Review, Approve Level 2 Risk Management Plan for TAAS Licence for Propane Storage, plus actual costs to retain a 3rd part engineer or other firm if required. 790.00 800.00 1% HST each Plus actual costs to retain a 3rd part engineer or other firm if required.Fee for Fire Safety Training, plus cost of materials 115.00 120.00 4% HSTper hour Plus cost of materialsFee for Fire Extinguisher Training (Theory) 110.00 120.00 9% HST Max 20 studentsFee for Fire Extinguisher Training (Practical with Burn Prop) 200.00 215.00 8% HSTFee to Recharge SCBA Breathing Cylinder 35.00 35.00 0% HST per cylinder Excludes customers with special agreementRental of Training Room (excluding emergency services) 225.00 235.00 4% HST per dayTown of TillsonburgPage 8Page 206 of 302 2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesCommunity Centre - AquaticsWater Fitness - 10 passes59.0562.00 5% HST 10 passes UFS applicableLand Fitness - 10 passes59.0562.005% HST 10 passes UFS applicableLand Fitness (1/2 hour class) - 10 passes29.5531.00 5% HST 10 passesWater Fitness - 20 passes95.40100.15 5% HST 20 passes UFS applicableLand Fitness - 20 passes95.40100.155% HST 20 passes UFS applicableLand Fitness (1/2 hour class) - 20 passes47.7050.10 5% HST 20 passes30 minute Swimming Lesson 7.257.40 2% Exemptper lesson Schedule V, Part VI, UFS Applicable45 minute Swimming Lesson 7.657.80 2% Exemptper lesson Schedule V, Part VI, UFS Applicable60 minute Swimming Lesson8.108.25 2% Exemptper lesson Schedule V, Part VI, UFS ApplicableBronze Star66.2067.52 2% HST course UFS applicableBronze Medallion82.2583.90 2% HSTper course UFS applicableBronze Cross82.2583.90 2% HSTper course UFS applicableFirst Aid104.05106.15 2% HSTper course UFS applicableFirst Aid Recert72.8574.31 2% HST per course UFS applicableNational Lifeguard227.45232.00 2% HSTper course UFS applicableNational Lifeguard Recert54.1055.20 2% HSTper course UFS applicableAssistant Swimming Instructors School70.1071.50 2% HSTper course UFS applicableAdditional Fee28.9529.55 2% HSTper course UFS applicableSwim for Life Instructors School110.55112.75 2% HSTper course UFS applicableLifesaving Instructors110.55112.75 2% HSTper course UFS applicableSwim/Lifesaving Instructors227.45232.00 2% HST per course UFS applicablePrivate Lessons (14+ years) 20.40 20.80 2% HST per lesson UFS applicablePrivate Lessons 20.40 20.80 2% Exempt per lesson Youth, UFS applicableSemi-Private Lessons 14.05 14.35 2% Exempt per lessonLifesaving Sport Fundamentals 7.70 7.85 2% Exempt per lesson YouthSwim Synchro Swimming Lessons 7.70 7.85 2% Exemptper lesson YouthSynchronized Swimming Team 525.50 536.00 2% Exempt 9 Months Youth, UFS applicableFirst Aid Instructor 111.55 113.80 2% HSTper courseNational Lifeguard Instructor 160.15 163.35 2% HSTper course UFS applicableExaminer Standards/Advanced Instructors 40.20 41.00 2% HSTper course UFS applicableCommunity Centre - classes, courses, and campsBabysitting Course 57.45 58.60 2% Exempt 8hr course Schedule V, Part VIYouth Program 30 min class 6.50 6.65 2% Exemptper lesson Schedule V, Part VIYouth Program 45 min class 7.50 7.65 2% Exemptper lessonYouth Program 60 min class 8.50 8.70 2% Exemptper lesson Schedule V, Part VIYouth Program - Specialty Course 11.90 12.15 2% Exemptper lessonTeen Program 30 min 6.50 6.65 2% HSTper lessonTeen Program 45 min 7.50 7.65 2% HSTper lessonTeen Program 60 min 8.50 8.65 2% HSTper lessonKarate - Kids Karate 5.25 5.35 2% Exemptper lesson Schedule V, Part VIKarate - Tiny Tigers 4.25 4.35 2% Exemptper lesson Schedule V, Part VIWorkshops - 1/2 day28.65 29.20 2% HSTWorkshops - Specialty Course 86.55 88.30 2% HSTWorkshops - 8 hours 114.80 117.10 2% HSTYouth Camp - week146.65 149.60 2% Exempt weekSchedule V, Part VIYouth Camp day36.40 37.15 2% Exempt dailySchedule V, Part VIYouth Camp Lunch8.00 newExempt each Schedule V, Part VIYouth Camp Special 202.30 206.35 2% Exempt weekSchedule V, Part VIYouth Camp - short week 118.20 120.55 2% Exempt Schedule V, Part VICommunity Centre - EventsCommunity Centre - Facility RentalsArena - Internet Access Fee 100.00 100.00 0% HSTper yearTown of Tillsonburg9Page 207 of 302 2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesArena - Weekdays before 5pm & after 11pm 99.80 101.80 2% HST hourEffective April through MarchArena - Weekdays after 5pm & weekends 185.50 189.20 2% HST hourEffective April through MarchArena - Minor130.30 132.90 2% HST hourEffective April through MarchArena - Shinny 6.00 6.10 2% HSTper personArena - Ice Flat Rate 450.50 459.50 2% HSTper dayArena Floor - Commercial 2,373.85 2421.35 2% HSTper dayArena Floor - Full Use 1,788.55 1824.30 2% HSTper dayArena Floor - Flat Fee (no set up)585.15 596.85 2% HSTper dayArena Floor - Chilled Floor (additional fee)2,252.30 2297.35 2% HSTper dayArena Floor - Hourly League Fee72.25 73.70 2% HSTper hourArena Floor - Set up Day/Tear Down Day894.30 912.20 2% HSTper dayArena Storage Room A 28.10 28.65 2% HSTper monthArena Storage Room B 16.95 17.30 2% HSTper monthArena Storage Room C 5.80 5.90 2% HSTper monthArena - Mini Practice Rink 48.05 49.00 2% HST hourAuditorium - Friday or Saturday563.05 574.30 2% HSTper dayAuditorium - Sunday - Thursday314.65 320.95 2% HSTper eveningAuditorium - Hourly 63.55 64.80 2% HSTRoom Set up & Decorating Fee (Day before)118.10 120.45 2% HSTBall Diamond - Occasional Use 84.45 86.15 2% HSTper dayBall Diamond - Seasonal Youth Team 84.45 86.15 2% HSTBall Diamond - Seasonal Team Practice 298.10 304.05 2% HSTper teamBall Diamond - Seasonal Adult Team 491.35 501.20 2% HSTper teamBall Diamond - 2-day Tournament (Annandale Diamonds)579.60 591.20 2% HST 2 daysBall Diamond - Tournament per diamond per day84.45 86.15 2% HSTper diamond/dayBall Diamond - portable washrooms - 1 day tournament 220.85 240.05 8% HST 2 unitsBall Diamond - portable washrooms - 2 day tournament 276.00 300.00 8% HST 2 unitsTractor with Groomer - Prep Friday83.95 85.65 2% HSTper eventTractor with Groomer - Prep Saturday42.00 45.00 7% HSTper eventTractor with Groomer - Prep Sunday42.00 45.00 7% HSTper eventTractor with Groomer - Repair Monday82.25 83.90 2% HSTper eventAdministrative Fees 110.35 112.55 2% HSTper eventSite clean up - 1 or 2 day event 179.65 183.25 2% HST 3 staffBall Diamond - Key Deposit 12.65 15.00 16% HST eachper keyBall Diamonds - Lights left on/equipment not stored properly54.05 55.15 2% HSTper occurrenceDamage Deposit 551.80 562.85 2% ExemptDen - Fri or Sat 192.45 196.30 2% HSTper dayDen - Sun - Thursday 140.20 143.00 2% HSTper dayDen - Hourly 33.60 34.25 2% HSTEntire TCC Building - 1 arena 9am-4pm2,241.30 2286.15 2% HSTEntire TCC Building - 2 arenas 9am-4pm2,815.35 2871.65 2% HSTGibson House 74.60 76.10 2% HSTper dayGibson House - Hourly29.15 29.75 2% HSTper hourKinsmen Canteen 28.65 29.25 2% HST per dayKitchen Rental - Daily75.00 newHSTper eventKitchen Rental - 3 Day Weekend 200.00 newHSTper eventLobby Area 34.50 35.20 2% HSTMarwood B or C 74.60 76.10 2% HST per dayMarwood BC 145.70 148.60 2% HST per dayMarwood B or C - Hourly 28.15 28.70 2% HSTMarwood BC - Hourly 33.65 34.30 2% HSTMemorial Pavilion (full) or Kinsmen Bandshell 97.30 99.25 2% HST per dayMemorial Pavilion (half) or Kinsmen Bandshell 60.70 61.90 2% HST per dayMemorial Park for Major Concert (includes bandshell & 689.75 703.55 2% HST per event up to 4 daysNewman Park Gazebo 59.10 60.20 2% HST per dayParking Lot 118.10 120.45 2% HST per dayRotary Room 74.60 76.10 2% HSTTown of Tillsonburg10Page 208 of 302 2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesRotary Room - Hourly 28.65 29.20 2% HSTRowing Club per month 104.50 106.60 2% HSTSchool Lessons 4.10 4.20 2% Exempt per person Youth, UFS applicableSoccer Field Rental - Adults (Gyulveszi Park) 5.00 new HST per hourSoccer Field Rental - Under age 14 (Gyulveszi Park) 5.00 new Exempt per hourSwim to Survive Rentals 96.85 98.70 2% Exempt per hour Youth, UFS applicableSwim to Survive Instructor Fee 21.00 25.00 16% HST per hourSwim Meet 332.35 339.00 2% HST per day UFS applicableSwim Meet Evening 163.05 166.30 2% HST per day UFS applicableSwim Team Practice 74.15 75.65 2% HST per hourStorage Pool Deck 29.15 29.75 2% HST per monthSwim Lane 16.50 16.85 2% HST per hourStorage Rooms 117.05 119.40 2% HST per contractStorage Office A 28.65 29.20 2% HST per monthStorage Office B 17.35 17.70 2% HST per monthStorage Office C 5.90 6.00 2% HST per monthPool - 0-50 swimmers 94.60 96.50 2% HST per hour UFS applicablePool - 101+swimmers 241.00 245.82 2% HST per hour UFS applicablePool - 51-100 swimmers 128.35 130.90 2% HST per hour UFS applicableWaterPark - 0-100 swimmers 337.90 344.65 2% HST hour UFS applicableWaterPark- 0-100 swimmers - extra hour 225.15 229.65 2% HST add. Hr. UFS applicableWaterpark 101-300 swimmers 459.50 469.70 2% HST hour UFS applicableWaterpark 101-300 swimmers - extra hour 337.90 344.65 2% HST add. Hr. UFS applicableWaterpark 300+ swimmers 619.45 631.85 2% HST hour UFS applicableWaterpark 300+ swimmers - extra hour 489.80 499.60 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100 swimmers 299.65 305.65 2% HST hour UFS applicableWaterpark Board of Ed 100 swimmers add. Hr. 166.45 169.80 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100+ swimmers 532.80 543.45 2% HST hour UFS applicableWaterpark Board of Ed 100+ swimmers add. Hr. 266.50 271.85 2% HST add. Hr. UFS applicableCOVID Cleaning Fee 25.00 25.00 0% HST eachCOVID Cleaning Fee 50.00 50.00 0% HST eachCOVID Cleaning Fee 100.00 100.00 0% HST eachCommunity Centre - Leagues and MembershipsAdult League - Individual 62.95 64.20 2% HST eachAdult League - Team 406.35 414.50 2% HST per teamAdult League - OVA Refs Vollyball 590.00 601.80 2% HST per teamCourt Membership - Adult 56.25 57.40 2% HST SeasonalCourt Membership - Youth 20.25 20.65 2% HST SeasonalTennis Lessons - 1 hour 11.20 11.40 2% HST per lessonTennis Lessons - 1/2 hour 4.95 5.05 2% HST per lesson YouthTennis Advanced Lessons - 1 hour 11.75 12.00 2% HST per lessonTennis Lessons - 1 hour 90.00 91.80 2% HST 8 lessons UFS applicableTennis Lessons - 1/2 hour 39.45 40.25 2% HST 8 lessonsTennis Advanced Lessons - 1 hour 93.85 95.75 2% HST 8 lessonsAdult Pickleball Program (11 weeks) 44.00 new HST 11 weeksMembership - Land Fitness - 12 mo338.90new HST 12 monthMembership - Water Fitness - 12 mo 332.25 338.90 2% HST 12 monthMembership - Personal Training - 20 210.00 214.20 2% HST 20 sessions 1/2 hr UFS applicableTown of Tillsonburg11Page 209 of 302 2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesMembership - Personal Training - 10 119.30 121.70 2% HST 10 sessions 1/2 hr UFS applicableMembership - Pool - 12 month 210.85 215.05 2% HST eachMembership - Pool - 6 month 147.95 150.90 2% HST eachMembership - Pool 20 Pass 70.10 71.50 2% HST eachMembership - Skate 20 Pass 70.10 71.50 2% HST eachMembership - Weight Training 60.15 61.35 2% HST up to 6 hoursMembership - HC Plus - 12 Month 640.00 new HST 12 monthMembership - HC Adult - 01 month 77.80 79.35 2% HST 1 monthMembership - HC Adult - 03 month 204.30 175.05 -17% HST 3 monthMembership - HC Adult - 12 month 457.05 466.20 2% HST 12 monthMembership - HC Adult - 5 pass 48.30 49.25 2% HST 5 visitsMembership - HC Adult - 10 pass 94.50 96.40 2% HSTMembership - HC Adult - 20 Pass 181.05 184.65 2% HST 20 VisitsMembership - HC Family - 01 month 175.50 179.00 2% HST 1 monthMembership - HC Family - 03 month 437.90 394.88 -11% HST 3 month Membership - HC Family - 12 month 916.35 934.70 2% HST 12 monthMembership - HC Student/Senior - 01 month 62.95 64.20 2% HST 1 monthMembership - HC Student/Senior - 12 month 337.80 344.55 2% HST 12 monthMembership - Student - 5 Passes 27.55 28.10 2% HST 5 visitsMembership - Student - 10 Passes 49.90 50.90 2% HSTMembership- Student - 20 Passes 89.50 91.30 2% HSTMembership - HC Glendale Student 103.80 105.90 2% HST 5 MonthMembership - Replacement Card 5.50 5.60 2% HST eachMembership - Squash Adult - 10 pass 93.85 95.75 2% HST per court (1hr)Pay as you go - AdmissionAquatfit/Fitness/Yoga Class 8.15 8.30 2% HST included eachFitness / Yoga (1/2 hr class) 4.10 4.15 1% HST included eachBoard of Education - Squash/HC 2.85 2.90 2% HST included UFS applicableBoard of Education - Arena/Pool 3.10 3.15 2% HST included UFS applicableDrop In Swimming Lessons 9.00 9.20 2% HST included per lesson Min Age of 12Drop In Swimming Lessons - ea. Additional child 5.55 5.65 2% HST included per lessonDrop-in Pickleball6.78 new HST included eachHealth Club Adult 10.95 11.15 2% HST included eachHealth Club - Youth 5.95 6.05 2% HST included eachSquash 11.20 11.40 2% HST included per court (1 hr) UFS applicableRoller Skate - Admission No skate rental 2.50 3.00 17% HST included UFS applicableSwim Child 2.50 2.55 2% HST included eachSwim Family 10.00 12.00 17% HST included eachSwim - Over 14 4.75 4.85 2% HST included eachSkate Child 2.50 2.55 2% HST included eachSkate Family 10.00 12.00 17% HST included eachSkate - Over 14 4.75 4.85 2% HST included each UFS applicableWallyball 11.70 11.90 2% HST included per court (1 hr) UFS applicableWaterpark 2-5 yrs - 0.00 0% HST included each UFS applicableWaterpark Grandparents Day - 0.00 0% HST included UFS applicableWaterpark 60 years & over 6.25 6.40 2% HST included each UFS applicableWaterprak 60 years & Over Half Price 3.15 3.20 2% HST included each UFS applicableWaterpark 6-14 yrs 5.75 5.85 2% HST included each UFS applicableTown of Tillsonburg12Page 210 of 302 2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesWaterpark 6-14 yrs Half Price 2.90 2.95 2% HST included each UFS applicableWaterpark Additional Family Member 2.50 2.55 2% HST included each UFS applicableWaterpark Adult 8.25 8.45 2% HST included each UFS applicableWaterpark Adult Half Price 4.15 4.25 2% HST included each UFS applicableWaterpark Family 29.00 29.60 2% HST included per family of 5 UFS applicableWaterpark Family Half Price 14.50 14.80 2% HST includedper family of 5 UFS applicableWaterpark Tillsonburg Resident Pass (6 +) 40.00 40.80 2% HST per personWaterpark Non-resident Pass (Youth & Srs 60+) 55.00 56.10 2% HST per personWaterpark Non-resident Pass (Adult under 60) 75.00 76.50 2% HST per personCommunity Centre - Other feesLLWP Sponsorship1200.00 new Exempt eachCommunity Swim/Skate Sponsorship 200.00 new Exempt eachSpecial Events: Expenses + 5% Administrative Fee new HstCapital Re-Investment Fee - Ice Rentals 2.50 new per hourAdmin - Refund Admin Fee 16.25 16.50 2% Exempt eachAdmin - Reprint receipt 5.40 5.50 2% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.80 11.00 2% HST Operational requirementsAdmin - Copies - Single sided 0.30 0.52 42% HSTAdmin - Copies - Double sided 0.35 0.58 40% HSTRentals - 8' wooden tables 5.80 5.90 2% HSTRentals - Black plastic chairs 2.20 2.25 2% HST eachDelivery of Table & Chairs( per round trip) 28.10 28.65 2% HSTRentals - Black curtains/hardware rental per foot 2.80 2.85 2% HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,148.20 1171.15 2% HST eachAdvertising - Community Arena Backlit 574.10 585.60 2% HST eachAdvertising - Memorial Arena Board 745.25 760.15 2% HST eachAdvertising - Community Arena Board 458.25 467.40 2% HST eachAdvertising - Ice Re-Surfacer - Side 574.10 585.60 2% HST eachAdvertising - Ice Re-Surfacer - Top 1,148.20 1171.15 2% HST eachAdvertising - Ice Re-Surfacer - 3 sides 2,539.35 2590.15 2% HST eachAdvertising - Skate Aid 10.60 10.80 2% HSTper monthAdvertising - Inside Front/Back Page Glossy 1,683.70 1717.35 2% HST eachAdvertising - Back Page Glossy 2,252.30 2297.35 2% HST eachAdvertising - Brochure 1/8 page 114.80 117.10 2% HST eachAdvertising - Brochure 1/4 page 200.90 204.90 2% HST eachAdvertising - Brochure 1/2 page 343.30 350.15 2% HST eachAdvertising - Brochure 1/2 page Inside/Back Page Glossy 675.65 689.15 2% HST eachAdvertising - Brochure Full page 686.70 700.45 2% HST eachAdvertising - Brochure Full page (internal corporate) 225.30 229.80 2% HST eachAdvertising - Miscellaneous 114.80 117.10 2% HST eachAdvertising - Digital Ad Set up 22.40 22.85 2% HST eachAdvertising - Digital Ad - Monthly(min. 3 mos term) 56.25 57.40 2% HST eachAdvertising - Digital Ad - Tournament/Special Events 56.25 57.40 2% HST eachAdvertising - Fence - Per Season 125.85 128.35 2% HST per seasonAdvertising - Fence - Per Year 251.85 256.90 2% HST annuallyAdvertising - Infocaster Set Up 52.00 53.05 2% HST eachAdvertising - Infocaster - Small Ad 26.00 26.50 2% HST per monthAdvertising - Infocaster - Large Ad 52.00 53.05 2% HST per monthAdvertising - Infocaster - Tournament/Special Event 52.00 53.05 2% HST eachA 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets Town of Tillsonburg13Page 211 of 302 2023 Fees By‐lawMuseumItem 2022 Fee Proposed 2023 Fee % Change Tax UnitMuseumMuseum-Admission-Adult 6.19 6.50 5% HSTdailyMuseum-Admission-Annual-Family Rate 46.02 48.30 5% HSTyearlyMuseum-Admission-Annual-Individual 20.35 21.35 5% HSTyearlyMuseum-Admission-Child 2.21 2.30 4% HSTdailyMuseum-Admission-Family Rate 12.39 13.00 5% HSTdailyMuseum-Admission-Group Rate 5.00 5.25 5% HSTdailyMuseum-Admission-Senior 5.09 5.35 5% HSTdailyMuseum-Admission-Student 3.10 3.25 5% HSTdailyMuseum Volunteer-Admission-Free FREE FREE dailyMuseum - Research (Genealogy) 25.00 30.00 20% HSTper hourMuseum-Permission Fees-Personal Use 2.50 4.50 80% HSTeachMuseum-Permission Fees-Pubication Use 5.50 8.50 55% HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate FREE FREE eachMuseum-Rentals-Program Room or Grounds & Gardens - 25 - 50 51.00 55.00 8% HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 51.00 75.00 47% HSTeachMuseum-Rentals-Kitchen 25.50 30.00 18% HSTeachMuseum-Rentals-Kitchen - Corporate 35.70 40.00 12% HSTeachMuseum-Rentals-Program Room - half day -non profite 51.00 55.00 8% HSThalf dayMuseum-Rentals-Program Room -full day - non profit 76.50 100.00 31% HSTfull dayMuseum-Rentals-Program Room-Corporate 76.50 100.00 31% HSThalf dayMuseum-Rentals-Program Room-Corporate 102.00 120.00 18% HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 102.00 120.00 18%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 61.20 70.00 14%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 76.50 85.00 11%HSTeachMuseum- School Program- per student (1 hour) 2.50 3.00 20% ExempteachMuseum - School Program - per student (2 hours) 3.50 4.00 14% ExempteachMuseum - School Program - In Class 35.00 newExempteachMuseum - School Program - per student (1.5 hours) 3.25 newExempteachMuseum- Programs & Workshops 5.00 0%eachMuseum- Programs & Workshops 10.00 0%eachMuseum- Programs & Workshops 15.00 0%eachMuseum- Programs & Workshops 20.00 0%eachMuseum- Programs & Workshops 25.00 0%eachMuseum- Programs & Workshops 30.00 0%eachMuseum- Programs & Workshops 35.00 0%eachMuseum- Programs & Workshops 40.00 0%eachMuseum- Programs & Workshops 45.00 0%eachMuseum- Programs & Workshops 50.00 0%eachMuseum- Programs & Workshops 55.00 0%eachMuseum- Programs & Workshops 60.00 0%eachTown of Tillsonburg Page 14Page 212 of 302 2023 Fees By‐lawMuseumItem 2022 Fee Proposed 2023 Fee % Change Tax UnitMuseum- Programs & Workshops 65.00 0%eachMuseum- Programs & Workshops 70.00 0%eachMuseum- Programs & Workshops 75.00 0%eachMuseum- Programs & Workshops 80.00 0%eachMuseum- Programs & Workshops 85.00 0%eachMuseum- Programs & Workshops 90.00 0%eachMuseum- Programs & Workshops 95.00 0%eachMuseum- Programs & Workshops 100.00 0%eachMuseum-Admission - Pratt Gallery only 2.65 3.00 13% HSTeachMuseum- Special Event- Lunch & Learn Series Pass 81.60 100.00 23% HSTMuseum- Special Event - Lunch & Learn- Single ticket 25.50 30.00 18% HSTMuseum - Special Event - Luncheon 30.60 35.00 14% HSTMuseum - Special Event - Dinner 56.10 60.00 7% HST per eventMuseum - Special Event - Performance 40.80 40.80 0% HSTSpecial Events: Expenses + 5% admin fee - 0% HSTTown of Tillsonburg Page 15Page 213 of 302 2023 Fees By‐lawCemetery‐ParksItem 2022 Fee 2022 Perpetual Care Fee 2022 Net Fee Proposed 2023 Fee Proposed 2023 Perpetual Care Fee Proposed 2023 Net Fee % ChangeTax Unit NotesInterment RightsGrave 10 x 4 800.00 320.00 480.00 800.00 320.00 480.00 0% HSTgraveInfant Grave 3X3 225.00 150.00 75.00 225.00 175.00 50.00 0% HSTgrave Fee is set by the ProvinceCremation Grave 3x3 600.00 240.00 360.00 600.00 240.00 360.00 0% HSTgraveColumbarium Niche - Level 1 2,100.00 315.00 1,785.00 2,100.00 315.00 1,785.00 0% HST niche Includes brass nameplate and datesColumbarium Niche - Level 2 2,150.00 322.50 1,827.50 2,150.00 322.50 1,827.50 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 3 2,200.00 330.00 1,870.00 2,200.00 330.00 1,870.00 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 4 2,250.00 337.50 1,912.50 2,250.00 337.50 1,912.50 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 5 2,300.00 345.00 1,955.00 2,300.00 345.00 1,955.00 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 6 2,350.00 352.50 1,997.50 2,350.00 352.50 1,997.50 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 7 2,400.00 360.00 2,040.00 2,400.00 360.00 2,040.00 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 8 2,450.00 367.50 2,082.50 2,450.00 367.50 2,082.50 new HST niche Includes brass nameplate and datesFamily Columbarium 10,400.00 1,560.00 8,840.00 10,400.00 1,560.00 8,840.00 0% HST columbarium does not include engravingCemetery ServicesCemeteries Regulation Unit burial and cremation 12.00 12.00 12.00 12.00 0% Exempt interment Fee is set by the ProvinceColumbarium Niche Open/Close 200.00 200.00 200.00 200.00 0% HST eachAdult Interment 835.00 835.00 835.00 835.00 0% HST eachLead in fee, per 1/2 hour minimum 30.00 30.00 30.00 30.00 0% HSTper 1/2 hour Charged if lead in requested by Funeral HomeChild/ Infant Interment 300.00 300.00 300.00 300.00 0% HST each Length is 5' or lessCremated Remains Interment Infant 200.00 200.00 200.00 200.00 0% HST eachCremated Remains Interment Adult 350.00 350.00 350.00 350.00 0% HST eachStatutory Holidays - Funeral FeeHST eachWeekend - Funeral Fee 10:00am - 3:00pmnew HST eachWeekend - Funeral Fee - before 10:00am or after 3:00pmnew HST eachDisinterment/Exhumation- Relocation in Same 2,087.50 2,087.50 2,087.50 2,087.50 0% HST eachDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,878.75 1,878.75 1,878.75 1,878.75 0% HST eachDisinterment/Exhumation- Relocation in Another 1,565.63 1,565.63 1,565.63 1,565.63 0% HST eachDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,409.06 1,409.06 1,409.06 1,409.06 0% HST eachDisinterment/Exhumation-Child Casket 750.00 750.00 750.00 750.00 0% HST each Length is 5' or lessDisinterment/Exhumation-Adult Cremains (Ground) 475.00 475.00 475.00 475.00 0% HST eachDisinterment/Exhumation-Child/Infant Cremains 300.00 300.00 300.00 300.00 0% HST eachMarker/Foundation ServicesUpright Monument Foundation (5' depth) 27.00 27.00 27.00 27.00 0% HSTper cubic footVeteran Standing Monument Setting 200.00 200.00 200.00 200.00 0% HST eachFlat Marker with Granite Border & no concrete 50.00 50.00 50.00 50.00 0% HST eachFlat Marker with 4" concrete border 125.00 125.00 125.00 125.00 0% HST eachMonument Care & MaintenanceFlat Markers 50.00 50.00 100.00 - 0% HST eachUpright Markers Up to 48" 100.00 100.00 200.00 - 0% HST eachUpright Markers Over 48" 200.00 200.00 400.00 - 0% HST eachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 45.00 45.00 45.00 45.00 0% HST eachMemorial (Park) Benches 2,200.00 200.00 2,000.00 3,200.00 320.00 2,880.00 45% HST eachGeneology Requests (per 1/2 hr) by appointment 30.00 30.00 new HST per 1/2 hourFees are set by the Province.Perpetual care fees regulated by the Province 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee 25% surcharge on applicable interment fee 25% surcharge on applicable interment fee 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee Town of TillsonburgPage 16Page 214 of 302 2023 Fees By‐lawPublic WorksItem 2022 Fee Proposed 2023 Fee % Change Tax UnitAirportAirport - Aircraft Parking Fees - Daily 10.00 10.00 0% HST per dayAirport - Aircraft Parking Fees - Monthly 60.00 60.00 0% HST per monthAirport - Aircraft Parking Fees - Yearly 600.00 600.00 0% HST per yearAirport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0% HST per half dayAirport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0% HST per full dayAirport - Basement Rental per hour 15.00 15.00 0% HST per hourAirport - Boardroom Long term rental 290.00 290.00 0% HST per weekAirport - Hangar Land Lease per Sq. Ft. Fee Annually, adjusted by CPI Ontario for the previous 12-month average Nov-Oct, if warranted through a market rate comparison 0.31 0.33 6.48% HST per Sq. Ft.Airport - Infrastructure fee < 5,000 SF hangar 550.00 550.00 0% HST upon signingAirport - Infrastructure fee > 5,000 SF hangar 1,100.00 1,100.00 0% HST upon signingAirport - Maintenance fee 130.00 130.00 0% HST per yearAirport Toque 12.00 12.00 0% HST per unitAirport Fuel Call Out Fee 50.00 50.00 0% HST per call outAirport Administration Fee 35.00 35.00 0% HST per unitAirport Hangar Application Fee 310.00 310.00 0% HST per applicationAirport Hangar Transfer Fee 160.00 160.00 0% HST per applicationAirport Development Permit Fee 620.00 620.00 0% HST per applicationAirport Corporate Parking Fee (waived with fuel purchase) 25.00 25.00 0% HST up to 4 hrsAirport Corporate Parking Fee (waived with fuel purchase) 50.00 50.00 0% HST per dayAirport Corporate Landing Fee (waived with fuel purchase) 40.00 40.00 0% HST per landingRoadsPublic Works Administration Fee 51.00 52.00 2% HST flat rateRoads-Labourer/Operator (per hour) 40.00 41.00 3% HST per hourRoads-Labourer/Operator Overtime (per hour) 55.00 61.50 12% HST per hourRoads-Labour Double Time 71.00 72.00 1% HST per hour1/2 Ton Pickup Truck 15.00 15.00 0% HST per hour1-Ton Truck 33.00 35.00 6% HST per hourSingle Axle Dump Truck 80.00 80.00 0% HST per hour With Plow & Wing 13.00 15.00 15% HST per hour With Sander/Salter 20.00 20.00 0% HST per hour With Plow, Wing & Sander/Salter 33.00 35.00 6% HST per hour With Anti-Icing System 4.50 5.00 11% HST per hourFront End Loader 70.00 70.00 0% HST per hour With Plow Blade 7.00 8.00 14% HST per hour With Snowblower 180.00 180.00 0% HST per hourBackhoe 50.00 50.00 0% HST per hourGrader 75.00 75.00 0% HST per hourTown of TillsonburgPage 17Page 215 of 302 2023 Fees By‐lawPublic WorksItem 2022 Fee Proposed 2023 Fee % Change Tax UnitStreet Sweeper 80.00 80.00 0% HST per hourSidewalk Machine 45.00 47.00 4% HST per hour With Plow 6.00 7.00 17% HST per hour With Sander 5.00 6.00 20% HST per hour With Snowblower 18.00 20.00 11% HST per hour With Plow & Sander 11.00 12.00 9% HST per hour With Snowblower & Sander 23.00 25.00 9% HST per hour With Angle Broom 8.50 9.00 6% HST per hour With Flail Mower 10.00 12.00 20% HST per hour With Cold Planer 35.00 35.00 0% HST per hourLeaf Vacuum 90.00 90.00 0% HST per hourLine Striper 12.00 12.00 0% HST per hourSewer Rodder 95.00 95.00 0% HST per hourWood Chipper 25.00 25.00 0% HST per hourZero Radius Mower 30.00 30.00 0% HST per hourPortable Pump 35.00 35.00 0% HST per hourWalk Behind Snowblower 2.50 3.00 20% HST per hourWalk Behind Push Mower 2.50 3.00 20% HST per hourChainsaw 2.50 3.00 20% HST per hourTrimmer 2.00 3.00 50% HST per hourSmall Generator 10.00 10.00 0% HST per hourUtility Trailer 9.00 10.00 11% HST per hourConstruction & Demolition Disposal Cost Recovery Fee 25.00 25.00 0% HST per loadTown of TillsonburgPage 18Page 216 of 302 2023 Fees By‐lawTransitItem 2022 Fee Proposed 2023 Fee % ChangeTax UnitT-GO IN-TOWNTicket - Adult - Single Ride 2.50 2.50 0%ExemptSingle RideTicket - Adult - 10 Ride Pass 20.00 20.00 0%Exempt10 Ride PassTicket - Adult - Day Pass 8.00 8.00 0%ExemptDay PassTicket - Adult - Monthly Pass 60.00 60.00 0%ExemptMonthly PassTicket - Seniors (60+) - Single Ride 2.00 2.00 0%ExemptSingle RideTicket - Seniors (60+) - 10 Pass Ride 16.00 16.00 0%Exempt10 Ride PassTicket - Seniors (60+) - Day Pass 6.00 6.00 0%ExemptDay PassTicket - Seniors (60+) - Monthly Pass 48.00 48.00 0%ExemptMonthly PassTicket - Students - Single Ride 2.00 2.00 0%ExemptSingle RideTicket - Students - 10 Ride Pass 16.00 16.00 0%Exempt10 Ride PassTicket - Students - Day Pass 6.00 6.00 0%ExemptDay PassTicket - Students - Monthly Pass 48.00 48.00 0%ExemptMonthly PassTicket - Children (5 and under) - Single Ride FREE FREE Single RideTicket - Children (5 and under) - 10 Ride Pass FREE FREE 10 Ride PassTicket - Children (5 and under) - Day Pass FREE FREE Day PassTicket - Children (5 and under) - Monthly Pass FREE FREE Monthly PassTicket - Support Person - Single Ride FREE FREE Single RideTicket - Support Person - 10 Ride Pass FREE FREE 10 Ride PassTicket - Support Person - Day Pass FREE FREE Day PassTicket - Support Person - Monthly Pass FREE FREE Monthly PassTicket - Veteran - Single Ride FREE FREE Single RideTicket - Veteran - 10 Ride Pass FREE FREE 10 Ride PassTicket - Veteran - Day Pass FREE FREE Day PassTicket - Veteran - Monthly Pass FREE FREE Monthly PassAdvertising – T:GO In-Town Vehicle (1 Month) 438.00 438.00 HSTAdvertising – T:GO In-Town Vehicle (3 Months) 1,008.00 1,008.00 HSTAdvertising – T:GO In-Town Vehicle (6 Months) 1,818.00 1,818.00 HSTT:GO INTER-COMMUNITY Ticket - Adult - Single Ride 10.00 10.00 0%ExemptSingle RideTicket - Adult - 10 Ride Pass 80.00 80.00 0%Exempt10 Ride PassTicket - Adult - Day Pass 20.00 20.00 0%ExemptDay PassTicket - Adult - Monthly Pass 200.00 200.00 0%ExemptMonthly PassTicket - Seniors (60+) - Single Ride 8.00 8.00 0%ExemptSingle RideTicket - Seniors (60+) - 10 Pass Ride 65.00 65.00 0%Exempt10 Ride PassTicket - Seniors (60+) - Day Pass 16.00 16.00 0%ExemptDay PassTicket - Seniors (60+) - Monthly Pass 160.00 160.00 0%ExemptMonthly PassTicket - Students - Single Ride 8.00 8.00 0%ExemptSingle RideTicket - Students - 10 Ride Pass 65.00 65.00 0%Exempt10 Ride PassTown of TillsonburgPage 19Page 217 of 302 2023 Fees By‐lawTransitItem 2022 Fee Proposed 2023 Fee % ChangeTax UnitTicket - Students - Day Pass 16.00 16.00 0%ExemptDay PassTicket - Students - Monthly Pass 160.00 160.00 0%ExemptMonthly PassTicket - Children (5 and under) - Single Ride FREE FREE Single RideTicket - Children (5 and under) - 10 Ride Pass FREE FREE 10 Ride PassTicket - Children (5 and under) - Day Pass FREE FREE Day PassTicket - Children (5 and under) - Monthly Pass FREE FREE Monthly PassTicket - Support Person - Single Ride FREE FREE Single RideTicket - Support Person - 10 Ride Pass FREE FREE 10 Ride PassTicket - Support Person - Day Pass FREE FREE Day PassTicket - Support Person - Monthly Pass FREE FREE Monthly PassTicket - Veteran - Single Ride FREE FREE Single RideTicket - Veteran - 10 Ride Pass FREE FREE 10 Ride PassTicket - Veteran - Day Pass FREE FREE Day PassTicket - Veteran - Monthly Pass FREE FREE Monthly PassAdvertising – T:GO Inter-Community Vehicle (1 Month) 507.00 507.00 HSTAdvertising – T:GO Inter-Community Vehicle (3 Months) 1,077.00 1,077.00 HSTAdvertising – T:GO Inter-Community Vehicle (6 Months) 1,887.00 1,887.00 HSTTown of TillsonburgPage 20Page 218 of 302 2023 Fees By‐lawUtilityItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesUtility-Returned Cheque Fee (plus bank charges) 15.00 15.00 0%HST eachas per OEB rate scheduleUtility-Account Set Up / Change of Occupancy Fee 30.00 30.00 0%HST eachas per OEB rate scheduleUtility-Late Payment (per annum)19.56% 19.56%0%HST %as per OEB rate scheduleUtility-After Hour Reconnect (at meter) 185.00 185.00 0%HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at meter) 65.00 65.00 0%HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at mpole) 185.00 185.00 0%HST eachas per OEB rate scheduleUtility-Special Meter Reading 30.00 30.00 0%HST eachChanges to rates must be approved by the OEBUtility-Service Call (after hours) 165.00 165.00 0%HST eachas per OEB rate scheduleUtility-Access to Utility Poles 44.50 44.50 0%HST eachas per OEB rate scheduleUtility-Miscellaneous Materials Mark Up 0.25 0.25 0% HST %Changes to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 30 ft 1.50 1.50 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 35 ft 2.25 2.25 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 150 W 3.75 3.75 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 175 W 3.75 3.75 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 250 W 4.00 4.00 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 400 W 4.00 4.00 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 70 W 3.50 3.50 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Labour 62.50 65.00 4%HST hourUtility-Truck Charges - #26 15.00 17.00 13%HST hourUtility-Truck Charges - #30 15.00 17.00 13%HST hourUtility-Truck Charges - #41 20.00 22.00 10%HST hourUtility-Truck Charges - #65 67.50 70.00 4%HST hourUtility-Truck Charges - #66 67.50 70.00 4%HST hourUtility-Truck Charges - #68 75.00 77.00 3%HST hourUtility-Truck Charges - #74 65.00 68.00 5%HST hourUtility-Truck Charges - #22 15.00 17.00 13%HST hourUtility-Truck Charges - #28 15.00 17.00 13%HST hourUtility-Truck Charges - #44 30.00 33.00 10%HST hourUtility-Truck Charges - #45 15.00 17.00 13%HST hourUtility-Sewer Camera Job - 1 hour minimum 55.00 58.00 5%HST hour1 hour minimumTown of TillsonburgPage 21Page 219 of 302 2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesBag Tags2.00 2.00 0% incl HST per tag County approvedBlue Box (apartment ) 3.50 3.50 0% incl HST County approvedBlue Box (83 Litre) 6.20 6.20 0% incl HST County approvedBlue Box Lid (83 Litre) 2.70 2.70 0% incl HST County approvedComposter10.00 10.00 0% incl HST County approvedRain barrels 53.00 65.00 23% incl HST County approvedGreen Cones 50.00 50.00 0% incl HST County approvedFine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private propertyExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary conditionExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affectedExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwiseExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kittenExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at largeExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessitiesExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwithExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to renew dog/cat license Fine - fail to renew dog/cat license Fine - fail to renew dog/cat license Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dogExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dogExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle orderExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 22Page 220 of 302 2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesFine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the speciesExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proofExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perchExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dogExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to post sign Fine - failure to post sign Fine - failure to post sign Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeperExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than three dogs Fine - Harbouring more than three dogs Fine - Harbouring more than three dogs Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than two cats Fine - Harbouring more than two cats Fine - Harbouring more than two cats Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping more than ten pigeons Fine - Keeping more than ten pigeons Fine - Keeping more than ten pigeons Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping prohibited animals Fine - Keeping prohibited animals Fine - Keeping prohibited animals Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - operate a kennel without a license Fine - operate a kennel without a license Fine - operate a kennel without a license Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in lengthExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying feesExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.AGCO Required LicencesTown of TillsonburgPage 23Page 221 of 302 2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesRaffle 3% of prize value 3% of prize value 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar $10 per wheel, 3 wheels max $10 per wheel, 3 wheels max 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Bingo 2 percent 2 percent 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Raffle 3% up to $5000 3% up to $5000 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bingo Only 2% up to $5500 2% up to $5500 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO)Break Open @ other location 3% x # of units X total prize/unit 3% x # of units X total prize/unit 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO)Break Open @ own location 2% x # of units X total prize/unit 2% x # of units X total prize/unit 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO)PoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 0% Exempt eachDuplicate Copy of Criminal and Police Record Check 5.00 5.00 0%incl HST eachCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) FREE FREE 0% Exempt eachFingerprints (OPP charge) 26.50 26.50 0% incl HST each Fee Payable to Minister of FinanceFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0% incl HST each Fee Payable to Minister of FinanceOccurrence Confirmation Reports/Incident Reports 42.25 42.25 0% incl HST eachStatements 42.25 42.25 0% incl HST eachTechnical Traffic Collision Reports 565.00 565.00 0% incl HST eachReconstructionist Report 1,130.00 1,130.00 0% incl HST eachFalse Alarm 200.00 200.00 0% per incidentFalse Alarm - appeal fee 45.00 45.00 0% Non refundablePAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 0% incl HSTHourly Vehicle Usage Fee (note 1) 28.25 28.25 0% incl HST2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0% incl HST2014 Hourly Supervisor Rate - PDS (note 1) 83.17 83.17 0% incl HSTOwner dumping debris on own lands Owner dumping debris on own lands Owner dumping debris on own lands Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Owner failing to tag garbage Owner failing to tag garbage Owner failing to tag garbage Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - double parking Parking - double parking Parking - double parking Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - for longer period than provided Parking - for longer period than provided Parking - for longer period than provided Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - in loading zone Parking - in loading zone Parking - in loading zone Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - near fire hydrant Parking - near fire hydrant Parking - near fire hydrant Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - no parking (2am-7am) Parking - no parking (2am-7am) Parking - no parking (2am-7am) Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Obstructing Traffic Parking - Obstructing Traffic Parking - Obstructing Traffic Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Parking/standing in fire route Parking - Parking/standing in fire route Parking - Parking/standing in fire route Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - prohibited area Parking - prohibited area Parking - prohibited area Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 24Page 222 of 302 2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesParking - too close to corner Parking - too close to corner Parking - too close to corner Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - too close to curb Parking - too close to curb Parking - too close to curb Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Wrong side of road Parking - Wrong side of road Parking - Wrong side of road Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Person assisting dumping debris on private lands Person assisting dumping debris on private lands Person assisting dumping debris on private lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person dumping debris on private/public lands Person dumping debris on private/public lands Person dumping debris on private/public lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person fail to immediate remove debris Person fail to immediate remove debris Person fail to immediate remove debris Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Owner - fail to tag garbageexempt Schedule V Part VI (ETA)- Exempt Schedule V Part VI (ETA)- ExemptFail to enclose swimming pool during construction 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to properly enclose swimming pool with temporary enclosure 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Permit construction of swimming pool not completely enclosed with swimming pool enclosure 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip hydro massage pool with secure cover 350.00 350.00 0% noneper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-closing device 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-latching device 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with operable lock 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to maintain swimming pool fence to a safe condition and good repair 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Construct or permit swimming pool enclosure not in compliance with height requirement 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or alter a sign in the Town of Tillsonburg before obtaining a permit from the Chief Building Official 200.00 200.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or permit community bulletin sign on town property, without town approval 200.00 200.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a temporary community sign, without town approval 200.00 200.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a mobile sign – closer than 30.0 meters or (98.44 ft) from any other mobile sign 100.00 100.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or display a mobile sign that is not located on the same property as the business which it is advertising. 100.00 100.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a prohibited sign on land owned by the Town 200.00 200.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a sidewalk sign on a public street and did not position as to provide a minimum of 1.5 meters of unobstructed sidewalk space 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a sign located on a premise which does not specifically identify or advertise a business, service, or occupant of the premises where it is located 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 25Page 223 of 302 2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesDid erect a vehicle/trailer sign on a non-motorized vehicle, where the purpose of the sign meets the definition of a sign under the By-law 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Operate a vehicle for hire without a licence. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Operate vehicle not licenced as a vehicle for hire. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display taxicab plate. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to submit vehicle for inspection. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to produce licence upon demand. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Permit smoking in taxicab. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display tariff card. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Charge fare not prescribed in fare schedule. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to accept service animal into taxicab. 400.00 400.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke on town walkway 105.00 105.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 m of any town facility entrance or exit 105.00 105.00 0%none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Library Lane entrance 105.00 105.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Town Centre Mall 105.00 105.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 26Page 224 of 302 Page 1 of 3 Subject: Lake Lisgar Waterpark Canteen Renovation Report Number: RCP 23-32 Department: Recreation, Culture and Parks Department Submitted by: Julie Columbus, Director Meeting Type: Council Meeting Meeting Date: Monday, July 17, 2023 RECOMMENDATION THAT report titled RCP-23-32 Lake Lisgar Waterpark Canteen Renovation Update be received as information. BACKGROUND On February 13th, 2023, Council approved the tender for the waterpark building renovation for a total of $1,200,000+HST. The approved proposal did not include the canteen renovation, which was noted in the tender breakdown at a cost of $238,000, because the overall waterpark renovation project submission exceeded the project budget. The canteen renovation was removed from the plan so that the project expense could closer align with the Town’s budget including $750,000 in grant funding from the Federal Government. Council, at its meeting held on May 23, 2023, the following was adopted: “THAT Council requests Staff to research and report back on the costing and possibilities of a reduced scope of the snackbar at the Lake Lisgar Water Park and that financing options be included.” DISCUSSION Staff met with PK Construction, the contractor who was awarded the bid for the Lake Lisgar Waterpark renovation. The discussion was around options to reduce the scope of work and decreasing the canteen renovation budget. Their staff submitted a new project outline, including engineered design and construction as well as costing. Page 225 of 302 RCP 23-32 Page 2 of 3 PK Construction reviewed options for the canteen and submitted an updated budget including design and construction for $201,000 + HST. The canteen addition totals approximately 480 sq.ft containing a food serving / prep area, office for aquatics supervisor and storage room. Below is a breakdown of the new engineered design and costing associated with the project. Design & Engineering: $16,000.00 plus HST Includes Architectural drafting services, structural drafting and engineering services, mechanical and electrical drafting and engineering services for plumbing, HVAC and electrical systems. The quote provided includes site plan drafting services and final plan, coordination between the various engineering and drafting firms as well as building permit applications. Construction Budget: $185,000.00 plus HST Includes demolition of existing canteen structure/ramp, removing a portion of pool deck and excavation for new foundation. The quote also contains the supply and install of a new floor system, wood framed walls, sloped roof system, exterior metal cladding and metal roofing complete with all trims. The interior work would consist of weather resistant cladding, counters, storage, cabinets, windows, doors and transaction counter and shutter. The supply and install of all plumbing, HVAC, electrical, fixtures, and emergency devices to suit proposed layout. To save costs they have not allowed for a commercial cooking system, including deep fryer, range hoods and fire suppression system. The options for food service would be those that do not require cooking such as a hotdog roller, nacho cheese warmer, microwave, etc. TOTAL PROJECT COST: $201,000.00 plus HST CONSULTATION This report has been prepared in consultation with staff in the Recreation, Culture & Parks Department and Finance. FINANCIAL IMPACT/FUNDING SOURCE The canteen renovation project is not accounted for in the 2023 capital budget. Should the project be approved by Council to move forward, a possible funding source is 2022 year-end surplus, debenture, or a combination of both options. Page 226 of 302 RCP 23-32 Page 3 of 3 Additionally, two local community groups have approached RCP to ask for further details on the project as they are contemplating providing a donation to help offset the financial impacts of the canteen. The total amount of funding is unknown and the community groups will not reconvene until after summer break. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles. Strategic Direction – Update municipal sports facilities; Increase opportunities to enjoy culture, events and leisure activities in Tillsonburg; Maintain and enhance programs and facilities to support an active, engaged senior population; Maintain and enhance programs and facilities to support an active, engaged youth population. Priority Project – n/a ATTACHMENTS Page 227 of 302 Page 1 of 7 Subject: Bridges Subdivision Parkland Dedication Report Number: RCP 23-33 Department: Recreation, Culture and Parks Department Submitted by: Julie Columbus, Director Meeting Type: Council Meeting Meeting Date: Monday, July 17, 2023 RECOMMENDATION A. THAT report titled RCP-23-33 Bridges Subdivision Parkland Dedication be received as information; and B. THAT expenses incurred by the developer to relocate the Toboggan Hill not be considered as part of the overall cash in lieu of parkland dedication requirement; and C. THAT the existing lease agreement between the Town and 2407774 Ontario Limited, to operate the Toboggan Hill, be terminated and a new lease agreement for the proposed toboggan hill location not be executed due to liability concerns. BACKGROUND At the June 26th, 2023 Council meeting, Kirby Heckford and Pat Carroll made a delegation to Council for consideration of alternate options for the required 5% cash in lieu of parkland dedication required as part of the Bridges Subdivision development. During their presentation they shared information related to costs associated with the relocation of the Toboggan Hill and suggested that the expense incurred by the developers be considered as a portion of the required cash in lieu. Council, at the meeting held on June 26th, adopted the following: THAT Council receives the delegation from Kirby Heckford as information; And THAT Council defers this decision until a staff report in regards to options available to include for park land dedication, options for safety, and review of the town's insurance be made available regarding the sledding hill located at 101 John Pound Road. Page 228 of 302 RCP 23-33 Page 2 of 7 DISCUSSION The requirement for parkland dedication is contained within Section 50 (1) (25) of the Planning Act, which provides: Conditions (25) The approval authority may impose such conditions to the approval of a plan of subdivision as in the opinion of the approval authority are reasonable, having regard to the nature of the development proposed for the subdivision, including a requirement, (a) that land be dedicated or other requirements met for park or other public recreational purposes under section 51.1; The parkland dedication requirements are contained within Section 51.1 of the Planning Act: Land conveyed or dedicated for parkland (1) The approval authority may impose as a condition to the approval of a plan of subdivision that land in an amount not exceeding, in the case of a subdivision proposed for commercial or industrial purposes, 2 per cent and in all other cases 5 per cent of the land included in the plan shall be conveyed to the local municipality for park or other public recreational purposes or, if the land is not in a municipality, shall be dedicated for park or other public recreational purposes. Payment in lieu (3) If the approval authority has imposed a condition under subsection (1) requiring land to be conveyed to the municipality and subsection (2) does not apply, the municipality may require a payment in lieu, to the value of the land otherwise required to be conveyed. 2015, c. 26, s. 32 (2). Determination of value (4) For the purpose of determining the amount of any payment required under subsection (3) or (3.1), the value of the land shall be determined as of the day before the day of the approval of the draft plan of subdivision. 1994, c. 23, s. 31; 2015, c. 26, s. 32 (3). These sections of the Planning Act allow the municipality to attach conditions requiring parkland dedication as part of a plan of subdivision, and they give the municipality the discretion to accept the dedication in the form of 5% of the land, or a cash-in-lieu payment of 5% of the value of the land. The legislation indicates that the value is to be determined as of the date before the draft approval of the plan of subdivision. Application Background: Page 229 of 302 RCP 23-33 Page 3 of 7 The applications for Official Plan Amendment, Draft Plan of Subdivision Approval, and zone change were originally submitted on February 10, 2020 and were circulated for agency comments. Upon review, the following comments were provided by the Town’s Director of Recreation, Culture and Parks: 1. One (1) tree per residential lot. 2. The Town will agree to review the Insurance Agreement for the continued use of the “Toboggan Hill” used by the public. 3. The Town will request Cash-in-lieu of Parkland for this development. The cash-in-lieu of parkland was chosen in this instance as the lands are already surrounded by private greenspace and a public park in the confines of a private golf course development was not considered desirable as public access could be problematic. It was also noted that no new park facilities were being provided in the proposed plan of subdivision- the toboggan hill already existed and no new park facilities were proposed. The applications were subsequently amended on September 2, 2021 to include an additional 3.13 ac of ravine lands that were purchased from the Town of Tillsonburg that were added to the subdivision proposal, as part of the residential lots on Eagle’s Nest. These lands fronted on the western portion of Borden Crescent, which is an unopened road allowance. Town Council approved the sale of these lands to the applicant, and they were transferred to the applicant for consideration in the amount of $24,000. The subdivision was recommended for approval by Town Council on November 1, 2021, and was approved by Oxford County Council on November 10, 2021. The conditions of draft approval included condition #3: The subdivision agreement shall make provision for the payment of cash-in lieu parkland thereof in accordance with the relevant provisions of the Planning Act, to the satisfaction of the Town of Tillsonburg. Cash In Lieu of Appraisal Town staff obtained an appraisal (Metrix Appraisal) to determine the value of the subject lands, as of November 9, 2021, the date prior to draft approval as stipulated by Section 51.1 (3) of the Planning Act. The appraisal, (completed by an Accredited Member of the Appraisal Institute of Canada) determined the value of the subject property (consisting of the 30 acres within the draft plan of subdivision) to be $5,400,000 ($180,000 per ac). The applicable cash-in-lieu of parkland payment is 5% of the value, or $270,000. The appraisal was provided to the applicant for their review. The applicant indicated they disagreed with the valuation of the Town appraisal. In the event that the applicant does not agree with the appraisal procured by the Town, they can obtain their own appraisal to determine if the original appraisal is reasonable. Page 230 of 302 RCP 23-33 Page 4 of 7 The appraisal (Valco Appraisal) provided by the applicant valued the subject property at $3,200,000 - significantly less than the Town’s appraisal but the difference can be attributed to the land included in the appraisal. The Valco appraisal only included 19.12 acres that excluded the ravine lands, lands within the Long Point Region Conservation Authority Limit and the stormwater management pond. The reasoning provided for this is that the lands are not developable and did not provide additional value to the subdivision. Staff have a number of concerns with this approach:  The Planning Act requires that the parkland dedication be 5% of the total area of the subdivision - this includes all lands - developable lands, ravine lands, stormwater management lands as they are all required to facilitate the development of the subdivision. Case law from the Ontario Land Tribunal confirms this approach.  The ravine areas adjacent to Borden Crescent were purchased by the applicant from the Town to provide additional depth for the abutting residential lots, presumably to increase the value of these lands and as such need to be included in the appraisal to determine the value of the subdivision development;  Lands regulated by the LPRCA are not automatically precluded from development; at times development can still occur within LPRCA regulated areas subject to the issuance of LPRCA permits;  The proposed methodology of excluding ravine lands, undevelopable areas and the stormwater management pond would be a significant departure from past practice of determining the applicable cash in lieu of parkland for previous subdivision developments. Staff are of the opinion that the appraised value of the Metrix Appraisal ($180,000 per ac) is reasonable given that the appraised value of the Valco appraisal is similar, if divided by only the developable area that was included in the assumptions ($167,364 per ac). Staff remain of the opinion that the appraisal needs to include the entirety of the plan of subdivision, as per the language of the Planning Act, as confirmed by OLT decisions, and as per past Town practice. Toboggan Hill With respect to the Toboggan Hill, staff are of the opinion that it would be inappropriate to include the toboggan hill as part of the cash in lieu of parkland contribution for the following reasons:  There are no ‘new’ recreational facilities being provided through the plan of subdivision - the toboggan hill was an existing amenity that was present prior to Page 231 of 302 RCP 23-33 Page 5 of 7 the subdivision development. The intent of the parkland dedication provisions within the Planning Act is to ensure additional land or monies are provided to satisfy the recreational needs of the additional residential dwelling units being created. No additional recreational amenities are being provided.  The toboggan hill is privately owned. Typically the parkland dedication transfers lands to the Town for public ownership or provides funds to provide or enhance recreational amenities on other Town-owned lands. The long-term use of the lands for a toboggan hill is not secured and the Town could lose the toboggan hill even after considering it parkland and crediting it towards the cash in lieu payment.  The toboggan hill is a seasonal amenity and the public park space that the Town would give credit for would not be available for most of the year.  The toboggan hill is not AODA compliant.  Liability issues Staff also note that there are no conditions of draft approval that required the toboggan hill to continue and be preserved through the subdivision design. The modifications to the toboggan hill were required due to the design of the stormwater management pond that is necessary to facilitate the proposed residential development. (see attachment) As such, the proposed $95,000 cost as noted by the developer in his delegation to Council justifying the relocating of the toboggan hill was a necessary expense to ensure the operations of the new subdivision. Liability Staff consulted with the Town’s Insurance Company and did a site meeting to complete a risk assessment of the new proposed location of the Toboggan Hill. A formal review will be submitted to the Town in the next couple of weeks. The following preliminary response was provided to the Town from the Intact Risk Analyst. “There are definitely some concerns with utilizing this area as a toboggan hill. We believe the very nature of the area would make it difficult to de-risk and as a result could expose the Town to liability. As a preliminary assessment we offer the following concerns: - The slope descends directly towards the stormwater pond. Safe toboggan hills should always “bottom-out” onto an adequate and safe open area. - Children could use other areas on the property as a toboggan hill that are not designated as the hill and potentially injure themselves Page 232 of 302 RCP 23-33 Page 6 of 7 - Fencing around a stormwater pond is not required however, it is recommended as the hill will attract the public to the area. (Mr Carroll confirmed there were plans to have a snow fence at the bottom of the toboggan hill) - Attracting children to the area might also encourage the use of the stormwater pond as an ice rink. Staff also have noted concerns with the proposed location of the toboggan hill (see attachment) and the increased liability with the new stormwater management pond at the base. Staff would not recommend extending the existing agreement between Bridges and the Town, with the Town assuming liability of the toboggan hill until the risk assessment has been formalized and correspondence received from the insurance company regarding operation and design. CONSULTATION This report has been prepared in consultation with the Recreation, Culture and Parks Department, the Director of Operations, the Clerk’s Department and Intact Insurance staff. FINANCIAL IMPACT/FUNDING SOURCE The financial impact will be dependent on Council’s decision whether to honour expenses paid by the developer ($95,000 per June 26 Council delegation correspondence) to relocate the Toboggan Hill as it will decrease the 5% cash in lieu payment required as part of the subdivision agreement. Funds paid to the Town by developers is contributed to the Parkland Trust which assists with funding future parks projects and expenses associated with the playground replacement program. Insurance for the new proposed location may increase with the noted risk concerns pertaining to the location of the hill and the Storm Management Pond. Under the current lease agreement the Town pays $4,000 annually to lease the toboggan hill for four months each year. These costs are included in the RCP operating budget. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities ☐ Customer service, communication and engagement Page 233 of 302 RCP 23-33 Page 7 of 7 ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles. Strategic Direction – Provide an expanded, accessible network of parks and trails; Increase opportunities to enjoy culture, events and leisure activities in Tillsonburg; Maintain and enhance programs and facilities to support an active, engaged youth population. Priority Project – Ongoing Projects: New playgrounds construction. ATTACHMENTS CJDL – landscaping schematic of toboggan hill and stormwater pond Photo of site – toboggan hill Page 234 of 302 Page 235 of 302 23.4023.2023.1523.0023.1022.8022.8022.3524.3024.6025.1026.0526.1524.5026.1523.55Cyril J. Demeyere LimitedP.O. Box 460, 261 BroadwayTillsonburg, Ontario. N4G 4H8Tel: 519-688-1000866-302-9886Fax: 519-842-3235cjdl@cjdleng.comTOWN OF TILLSONBURGPRELIM INARY EMERGENCYACCESS ROADSWM ACCESSROADPROPOSED TOBOGGAN HILLOLD TOBOGGAN HILLEMERGENCYACCESS ROADGREENHILL DR IVE E A G L E S C O U R TCLUBHOUSE WAYJOHN POUND RD.BALDWIN STREETPROPOSEDTOBOGGAN HILLPARKING LOT ASWM ACCESS ROADP AR K ING LO T I:\ACAD Projects\2018\18093\01-Model\18093_Tobogan Hill Drawing for Counsel.dwg, 2023-07-05 5:55:12 PM, CJDLPC36, 1:25.4 Page 236 of 302 Page 237 of 302 Page 238 of 302 Police Services Board Report April 2023 Oxford Detachment Page 239 of 302 Police Services Board Report for Tillsonburg 2023/Apr Public Complaints Policy 0 Service 0 Conduct 0 Date information collected from Professional Standards Bureau Commander Reports: 2023-05-10 Data Source Ontario Provincial Police, Professional Standards Bureau Commander Reports - Includes all public policy, service and conduct complaints submitted to the Office of the Independent Police Review Director (OIPRD) Secondary Employment Daily Activity Reporting Patrol Hours Total Hours 2023/Apr Number of Cruiser Patrol Hours 418.25 Number of Motorcycle Patrol Hours 0.00 Number of Marine Patrol Hours 0.00 Number of ATV Patrol Hours 0.00 Number of Snowmobile Patrol Hours 0.00 Number of Bicycle Patrol Hours 0.00 Number of Foot Patrol Hours 44.75 Number of School Patrol Hours 0.00 Data source (Daily Activity Reporting System) date: 2023/05/06 Staffing Updates Promotions: Staff Sergeant Recognition: Leadership Mentoring Program Detachment Initiatives Number of Targeted Media Releases: Individual arrested and charged with indecent act // Thief attempts to evade police Other: Auxiliary Hours: 122.5 Detachment: 6S - OXFORD Location code(s): 6S00 - OXFORD Area code(s): 6208 - Tillsonburg Report Generated by: Report Generated on: Gamble, Jessy 10-May-23 9:54:45 AM PP–CSC–Operational Planning-4300 Page 240 of 302 2022 2023 % Change 2022 2023 % Change 0 0 N/C 1 0 -100.0% 2 0 -100.0% 12 2 -83.3% 10 9 -10.0% 140 39 -72.1% 12 9 -25.0% 153 41 -73.2% Data Utilized Niche RMS All Offence Level Business Intelligence Cube Detachment: 6S - OXFORD Area:Tillsonburg Data source date: April 2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Police Services Board Report for 'Tillsonburg' Motor Vehicle Collisions Records Management System 2023/05/05 Motor Vehicle Collisions by Type Incidents April Year to Date April Fatal Personal Injury Property Damage Total 0 2 4 6 8 10 Fatal PersonalInjury PropertyDamageIncidents 2022 2023 Page 241 of 302 Police Services Board Report for Tillsonburg Records Management System April - 2023 Violent Crime Actual April Year to Date - April 2022 2023 % Change 2022 2023 % Change Murder 0 0 --0 0 -- Other Offences Causing Death 0 0 --0 0 -- Attempted Murder 0 0 --0 0 -- Sexual Assault 2 3 50.0%12 10 -16.7% Assault 9 5 -44.4%27 24 -11.1% Abduction 0 0 --0 1 -- Robbery 0 0 --0 0 -- Other Crimes Against a Person 3 3 0.0%14 12 -14.3% Total 14 11 -21.4%53 47 -11.3% 0 2 4 6 8 10 SexualAssau...Assault OtherCrimes... 2022 2023Actual Property Crime Actual April Year to Date - April 2022 2023 % Change 2022 2023 % Change Arson 1 0 -100.0%1 0 -100.0% Break & Enter 6 2 -66.7%22 13 -40.9% Theft Over 3 2 -33.3%15 10 -33.3% Theft Under 18 15 -16.7%99 62 -37.4% Have Stolen Goods 0 1 --4 4 0.0% Fraud 5 4 -20.0%36 30 -16.7% Mischief 10 3 -70.0%49 18 -63.3% Total 43 27 -37.2%226 137 -39.4% 0 4 8 12 16 20 ArsonBreak & Ente...Theft OverTheft UnderHave Stolen ...FraudMischief2022 2023Actual Drug Crime Actual April Year to Date - April 2022 2023 % Change 2022 2023 % Change Possession 1 0 -100.0%10 2 -80.0% Trafficking 0 2 --0 3 -- Importation and Production 0 0 --0 0 -- Total 1 2 100.0%10 5 -50.0% 0 0 1 1 2 2 Possession Trafficking 2022 2023Actual Clearance Rate Detachment: 6S - OXFORD Location code(s): 6S00 - OXFORD Area code(s): 6208 - Tillsonburg Data source date: Report Generated by: Report Generated on: 2023/04/29 Gamble, Jessy 5-May-23 8:21:43 AM PP–CSC–Operational Planning-4300 Page 242 of 302 Police Services Board Report for Tillsonburg Records Management System April - 2023 Clearance Rate April Year to Date - April 2022 2023 Difference 2022 2023 Difference Violent Crime 64.3%54.6%-9.7%67.9%72.3%4.4% Property Crime 23.3%22.2%-1.0%18.1%20.4%2.3% Drug Crime 0.0%100.0%100.0%60.0%80.0%20.0% Total (Violent, Property & Drug) 35.0%35.0%0.0%29.9%35.9%6.0% 0% 20% 40% 60% 80% 100% ViolentCrim...PropertyCri...DrugCrime Total(Viole... 2022 2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized - Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 6S - OXFORD Location code(s): 6S00 - OXFORD Area code(s): 6208 - Tillsonburg Data source date: Report Generated by: Report Generated on: 2023/04/29 Gamble, Jessy 5-May-23 8:21:43 AM PP–CSC–Operational Planning-4300 Page 243 of 302 Charge Monthly Total Total Year to Date Impaired 04 Speeding 214 Distracted Driving (Handheld Device, Careless Driving, etc)29 Seatbelt 16 Criminal Code Traffic (excluding Impaired)00 Criminal Code Non-Traffic 19 67 Moving Violations (Fail to Stop, Disobey Sign, Fail to Yield, Improper Turn, etc)216 Non-moving Violations (Licence plate, Insurance, etc) 28 76 Other Provincial Offence Statutes (Cannabis, Liquor, Trespass, etc)012 CMV (Half load, etc)02 Total (does not include warnings or bylaw)54 260 Bylaw tickets (parking, noise, etc)00 Warnings 11 66 Police Services Board Report for Criminal and Provincial Offences TILLSONBURG April 2023 Provincial Offence Notices Page 244 of 302 Calls For Service (CFS) Billing Summary Report Tillsonburg April - 2023 Billing Categories (Billing categories below do not match traditional crime groupings) 2023 2022 April Year to Date Time Standard Year To Date Weighted Hours April Year to Date Time Standard Year To Date Weighted Hours Violent Criminal Code 12 51 15.8 805.8 16 59 15.8 932.2 Property Crime Violations 27 141 6.4 902.4 41 234 6.4 1,497.6 Other Criminal Code Violations (Excluding traffic)12 52 7.5 390.0 13 52 7.5 390.0 Drug Possession 4 9 7.1 63.9 4 19 7.1 134.9 Drugs 2 4 68.0 272.0 0 1 68.0 68.0 Statutes & Acts 27 134 3.4 455.6 34 128 3.4 435.2 Operational 175 614 3.8 2,333.2 174 755 3.8 2,869.0 Operational2 37 156 1.4 218.4 50 168 1.4 235.2 Traffic 17 59 3.7 218.3 19 74 3.7 273.8 Total 313 1,220 5,659.6 351 1,490 6,835.9 Note to Detachment Commanders: ● The content of each report is to be shared by the Detachment Commander only with the municipality for which it was generated. The municipality may treat this as a public document and distribute it as they wish. ● All data is sourced from the Niche RMS application. Included are 'reported' occurrences (actuals and unfounded occurrences) for 'billable' occurrences ONLY. Data is refreshed on a weekly basis. ● The Traffic category includes motor vehicle collision (MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced from the eCRS application for this report. ● Only the primary violation is counted within an occurrence. ● Time standards displayed are for the 2023 billing period. Note to Municipalities: ● Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continues to investigate and solve crime. ● This report is NOT to be used for crime trend analysis as not all occurrences are included. ● Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services Board reports or Statistics Canada reporting. Report Content Last Updated:Report generated by:Report generated on: 2023/04/29 Gamble, Jessy 5-May-23 7:58:44 AM Page 1 of 1 Page 245 of 302 1 The Corporation of the Town of Tillsonburg Economic Development Advisory Committee Meeting MINUTES Tuesday, June 13, 2023 7:30 AM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Suzanne Renken Dane Willson Cedric Tomico Councillor Bob Parsons Deb Gilvesy, Mayor Lisa Gilvesy Randy Thornton Gurvir Hans Randi-Lee Bain Steve Spanjers Jesse Goossens Regrets: Andrew Burns Kirby Heckford Staff: Cephas Panschow, Development Commissioner Laura Pickersgill, Executive Assistant Regrets: Kyle Pratt, Chief Administrative Officer 1. Call to Order The meeting was called to order at 7:33 a.m. 2. Adoption of Agenda Resolution # 1 Page 246 of 302 2 Moved By: Councillor Parsons Seconded By: Cedric Tomico THAT the Agenda as prepared for the Economic Development Advisory Committee meeting of Tuesday, June 13, 2023, be adopted, as amended. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 4. Adoption of Minutes of Previous Meeting Resolution # 2 Moved By: Councillor Parsons Seconded By: Randy Thornton THAT the minutes of the Economic Development Advisory Committee of May 9, 2023, be approved. Carried 5. General Business and Reports 5.1 Bill 97 Update and 25 Year Growth Forecast (7:30 a.m.) Gord Hough, Director of Community Planning, Oxford County, provided an overview of the Bill 97 updates and twenty-five year growth forecast. Opportunity was provided for members to ask questions. 5.2 Monthly Activity Update This item was not discussed. 5.3 Community Video Project- Release Plan This item was not discussed. 6. Planning Items Circulation 7. Community Strategic Plan These items were not discussed. 7.1 Town Hall Update Page 247 of 302 3 7.2 Affordable and Attainable Housing Committee 7.3 Boundary Adjustment Committee 7.4 Health Care Committee 8. Closed Session Resolution # 3 Moved By: Randy Thornton Seconded By: Gurvir Hans THAT the Economic Development Advisory Committee move into Closed Session at 8:04 a.m. to consider: Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees (Awards of Excellence Nominations); Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board (Boundary Adjustment); Section 239.2 (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them (TDMH Presentation); and Section 239.2 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Awards of Excellence). Carried 9. Community Organization Updates These items were not discussed. 9.1 Downtown Business Improvement Association 9.1.1 Report from BIA Chair 9.2 Tillsonburg District Chamber of Commerce 9.3 Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors 9.3.1 Monthly Statistics 10. Information Items 10.1 Oxford County Water-Wastewater Master Plan Consultation Centre Page 248 of 302 4 11. Notice of Motion 11.1 Cellular Coverage The topic of cellular coverage in the Town to be discussed further at the next meeting. 12. Round Table 13. Next Meeting July 11, 2023 7:30 a.m. 14. Adjournment Resolution # 4 Moved By: Dane Willson Seconded By: Steve Spanjers THAT the Economic Development Advisory Committee meeting of Tuesday, June 13, 2023 be adjourned at 9:27 a.m. Carried Page 249 of 302 1 The Corporation of the Town of Tillsonburg Museum, Culture, Heritage and Special Awards Advisory Committee MINUTES Wednesday, June 21, 2023 5:30 PM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Carrie Lewis Amie Varga Lindsay Munroe Isaac Card Joan Weston Courtney Booth Rosemary Dean Kelly Spencer Deb Gilvesy Regrets: Doug Cooper Tabitha Verbuyst Staff: Jessica Elliott Patricia Phelps Julie Ellis _____________________________________________________________________ 1. Call to Order The meeting was called to order at 5:30pm. 2. Adoption of Agenda Resolution # 1 Page 250 of 302 2 Moved By: Kelly Spencer Seconded By: Courtney Booth THAT the agenda as prepared for the Museum, Culture, Heritage and Special Awards Advisory Committee meeting of June 21, 2023, be approved. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting Resolution # 2 Moved By: Amie Varga Seconded By: Lindsay Munroe THAT the minutes of the Museum, Culture, Heritage and Special Awards Advisory Committee of May 17, 2023, be approved. Carried 5. Presentations There were no presentations. 6. General Business & Reports 6.1 Patty Phelps, Culture & Heritage Manager/Curator RE: Museum Updates Mayor Deb Gilvesy arrived at 5:32pm. Patty Phelps, Culture and Heritage Manager/Curator, provided an update on the Museum. Resolution # 3 Moved By: Rosemary Dean Seconded By: Joan Weston THAT the update from Patty Phelps, Culture & Heritage Manager/Curator regarding Museum Updates be received as information. Carried Page 251 of 302 3 6.2 Tabitha Verbuyst, Executive Director/Curator RE: Station Arts Centre Updates Tabitha Verbuyst, Executive Director, provided an update on the Station Arts Centre. Resolution # 4 Moved By: Kelly Spencer Seconded By: Courtney Booth THAT the update from Jessica Elliott on behalf of Tabitha Verbuyst, Executive Director/Curator regarding Station Arts Centre Updates be received for information. Carried 6.3 Discussion of Indigenous History in Tillsonburg Resolution # 5 Moved By: Kelly Spencer Seconded By: Amie Varga THAT in anticipation of the National Day for Truth and Reconciliation in September of this year, the Museum, Culture, Heritage and Special Awards Advisory Committee recommends to Council that staff be directed to: A) Investigate the copyright of the Archaeological Assessment (Stage 4) Final Report on the Tillsonburg Village (AfHe-38) Town of Tillsonburg, prepared by Archaelogix Inc. February 2002. B) Investigate the legalities of posting the document on the Town of Tillsonburg’s website C) Contact representatives of the Six Nations of the Grand and Mississaugas of the Credit First Nation for assistance/approval of Town of Tillsonburg website content regarding the history of area Indigenous Peoples Carried 6.4 Volunteer Achievement Award Resolution # 6 Page 252 of 302 4 Moved By: Kelly Spencer Seconded By: Joan Weston THAT the Museum, Culture, Heritage and Special Awards Advisory Committee supports the selection of David Morris as a Town of Tillsonburg Volunteer Achievement Award recipient. Carried 7. Next Meeting September 20, 2023 at 4:30pm. 8. Adjournment Resolution # 7 Moved By: Joan Weston Seconded By: Rosemary Dean THAT the Museum, Culture, Heritage and Special Awards Advisory Committee meeting be adjourned at 6:02 pm. Carried Page 253 of 302 Page 1 of 2 The Corporation of the Town of Tillsonburg Recreation & Sports Advisory Committee July 6, 2023 5:30 p.m. Electronic MINUTES Present: Councillor Chris Parker, Stephen Gradish, Joe Sym, Kristy Milmine, Scott Vitias, Mayor Deb Gilvesy, Taylor Campbell, Scott Gooding, Absent with Regrets: Susie Wray, Christian Devlin, Andrew Gilvesy, Carrie Lewis Also Present: Andrea Greenway, Recreation Programs & Services Manager Julie Columbus, Director of RCP Margaret Puhr, Administrative Assistant, Recreation, Culture and Parks 1. Call to Order The meeting was called to order at 5:30pm. 2. Adoption of Agenda Resolution #1 Moved by: Deb Seconded by: Joe THAT the Agenda as amended for the Recreation & Sports Advisory Committee meeting of July 6, 2023, be adopted. Carried 3. Minutes of the Previous Meeting Minutes 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. Page 254 of 302 Page 2 of 2 5. General Business and Reports 5.1. RCP communications/social media – the town has a communications team, however RCP sometimes needs to communicate in real time, which might not work with the communication team in the moment. This is an area that input on improvement is being sought. The entire corporation uses one Facebook profile as well as one Instagram. There are many projects and events worth celebrating on social media, especially this year. Resolution #2 Moved by: Deb Gilvesy Seconded by: Taylor Campbell THAT the Recreation & Sports Advisory committee requests back a staff report on ways to increase communication to the public from the Recreation, Culture and Parks department when it comes to programming, events and facilities. And opportunities to further collaborate with user groups to improve partnerships and communication when it comes to successes of local organizations/teams and the promotion of events being held in Tillsonburg. Carried 5.2. Hall of Fame induction date – Andrea contacted the living inductees; Jeff Bes indicated that he could not attend a fall induction ceremony. Dan Sanders is available anytime. It appears that May of 2024 works best. Staff will reach out again and determine whether one day of May 6th will work. 6. Next Meeting September 7, at 5:30 p.m., Council Chambers, 200 Broadway, second floor. 7. Adjournment The meeting was adjourned at 5:49 p.m. Page 255 of 302 1 The Corporation of the Town of Tillsonburg Economic Development Advisory Committee Meeting MINUTES Tuesday, July 11, 2023 7:30 AM Council Chambers 200 Broadway, 2nd Floor ATTENDANCE: Dane Willson Cedric Tomico Councillor Bob Parsons Deb Gilvesy, Mayor Lisa Gilvesy Andrew Burns Randy Thornton Gurvir Hans Randi-Lee Bain Kirby Heckford Regrets: Suzanne Renken Steve Spanjers Jesse Goossens Staff: Kyle Pratt, Chief Administrative Officer Cephas Panschow, Development Commissioner Laura Pickersgill, Executive Assistant 1.Call to Order The meeting was called to order at 7:33 a.m. 2.Adoption of Agenda Resolution # 1 Page 256 of 302 2 Moved By: Kirby Heckford Seconded By: Randy Thornton THAT the Agenda as prepared for the Economic Development Advisory Committee meeting of Tuesday, July 11, 2023, be adopted. Carried 3.Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 4.Adoption of Minutes of Previous Meeting Resolution # 2 Moved By: Cedric Tomico Seconded By: Randy Thornton THAT the minutes of the Economic Development Advisory Committee of June 13, 2023, be approved. Carried 5.General Business and Reports 5.1 Monthly Activity Update C. Panschow provided a summary of the monthly activity update. 5.2 Vacancy Rebate Program S. Pawliwec, Director of Finance/Treasurer and T. Lyons, Revenue Manager provided an overview of the vacancy rebate program proposal. It was suggested to review residential vacancy rebates. T. Lyons to investigate any properties that have applied inside the BIA area. Resolution # 3 Moved By: Lisa Gilvesy Seconded By: Randy Thornton THAT the Economic Development Advisory Committee recommends to Council that the vacancy rebate program not be discontinued on the premise that the program is having minimal cost impact to the Town of Page 257 of 302 3 Tillsonburg and can be beneficial to local companies given the pending economic downturn; AND FURTHER THAT there is confirmation of no negative effect to the Business Improvement Area. Carried 5.3 Ground Lease Update C. Panschow provided an update on the completion of the phase one environmental site assessments and the recommendation to proceed with phase two assessments. Staff are obtaining quotes to complete the financial statements audit. 6.Planning Items Circulation There were no items on this agenda. 7.Community Strategic Plan 7.1 Town Hall Update A report will be going to Council shortly. The corporate office will be moved out effective October 14, 2023 and can access the new locations as of September 1, 2023. K. Pratt overviewed some challenges regarding space needs for the hydro and water departments. 7.2 Affordable and Attainable Housing Committee C. Panschow provided an overview of the consultant's work underway regarding conceptual plans for 31 Earle Street. There were concerns discussed with the lack of parking proposed for this development. 7.3 Health Care Committee K. Pratt provided an overview of the Committee's latest work in that they are reviewing different available models of care, revisiting the physician recruitment matrix and that there is a delegation request submitted to the Provincial government at the AMO conference regarding a walk-in clinic. 8.Boundary Adjustment Committee There was a discussion regarding boundary adjustment concerns. L. Pickersgill to circulate the National Post article to the Committee. 9.Community Organization Updates Page 258 of 302 4 9.1 Downtown Business Improvement Association 9.1.1 Report from BIA Chair Councillor Parsons provided a brief summary of the financials involved regarding Turtlefest. A consultant has been retained for the Bridge Street Re-imagining Project that will have community based planning initiatives. 9.2 Tillsonburg District Chamber of Commerce The golf tournament was successful. 9.3 Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors 9.3.1 Monthly Statistics D. Willson provided a summary of the statistics. 10.Round Table There was a discussion regarding housing availability for employees coming to work at new factories in neighbouring communities. Resolution # 4 Moved By: Councillor Parsons Seconded By: Kirby Heckford THAT the agenda for the Economic Development Advisory Committee meeting of July 11, 2023 be amended, in accordance with section 6.10 (3) of the Procedural By-Law, to allow for the addition of item 11 Bell Coverage. Carried 11.Bell Coverage There was a discussion regarding concerns related to the lack of cell phone coverage in and around the Town. G. Hans will reach out to his contacts regarding this concern. Resolution # 5 Moved By: Councillor Parsons Seconded By: Kirby Heckford THAT the Economic Development Advisory Committee recommends to Council that a letter be sent to local telecommunications providers, SWIFT and local Page 259 of 302 5 municipalities regarding poor cellular coverage in the Tillsonburg and surrounding area in support of economic development and our growing community. Carried 12.Next Meeting August 8, 2023 7:30 a.m. 13.Adjournment Resolution # 6 Moved By: Dane Willson Seconded By: Kirby Heckford THAT the Economic Development Advisory Committee meeting of Tuesday, July 11, 2023 be adjourned at 8:56 a.m. Carried Page 260 of 302 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-57 A BY-LAW to Levy the 2023 Amount Payable for the Tillsonburg District Memorial Hospital. WHEREAS; Section 323(3) of Municipal Act, 2001, S.O. 2001 c.25, as amended, authorizes Council of a local municipality to pass a By-Law to levy an annual tax on each of the 142 provincially-rated beds in the public hospital known as Tillsonburg District Memorial Hospital, and WHEREAS; The amount levied under Section 323(3) of Municipal Act, 2001, S.O. 2001 c.25, as amended, shall be due and payable after July 1, 2023 and shall not exceed the prescribed amount for each provincially rated bed in the public hospital. BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. The sum of $75.00 per rated capacity is hereby levied as a tax for 2023, based on the capacity of institutions information provided by the Ministry of Municipal Affairs and Housing for the 142 provincially-rated beds in the public hospital known as Tillsonburg District Memorial Hospital. Notification received from MMAH hereto attached as Schedule ‘A’. READ A FIRST AND SECOND TIME THIS 17th day of July, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 17th day of July, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 261 of 302 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-060 A BY-LAW to amend By-Law 2022-087 being a By-Law to provide a schedule of fees for certain municipal applications, services and permits. WHEREAS Section 39(1) of the Municipal Act, S.O. 2001, c. M. 25, as amended, provides that without limiting sections 9, 10 and 11, those sections authorize a municipality to impose fees or changes on persons, for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provide or done by or on behalf of any other municipality or any local board; and for the use of its property including property under its control; WHERAS the Council of the Corporation of the Town of Tillsonburg established a schedule of fees for certain municipal applications, services and permits through By- Law 2022-087; WHEREAS it is deemed necessary and expedient to amend Schedule A of By-Law 2022-087; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT the Schedule A of By-Law 2022-087 be amended as attached hereto; 2. THAT this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 17th day of JULY, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 17th day of JULY, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 262 of 302 Page Building‐Bylaw‐Planning ………………………………………….. 1 Clerks Office ………………………………………….. 5 Finance ………………………………………….. 6 Fire Services ………………………………………….. 7 Tillsonburg Community Centre ………………………………………….. 9 Museum ………………………………………….. 14 Cemetery‐Parks ………………………………………….. 16 Public Works ………………………………………….. 17 Transit ………………………………………….. 19 THI‐Utility ………………………………………….. 21 Non‐Controlled Town Fees ………………………………………….. 22 Town of Tillsonburg  Rates and Fees By‐law 2022‐087, Schedule A Index Page 263 of 302 2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee Proposed 2023 Fee % Change Tax NotesAnimal ControlBoarding Fee Cat 25.00 25.00 0% HSTAs per Animal Control ContractBoarding Fee Dog 25.00 25.00 0% HSTAs per Animal Control ContractCall out fee for service 110.00 115.00 5% HSTAs per Animal Control ContractDog License Renewal- spayed or neutered before Feb 28 (discounted) 17.00 20.00 18% ExemptSchedule V Part VI (ETA)- Exempt AMEND MARCH 31st TO FEBRUARY 28th Dog License Renewal - spayed neutered after Feb 28 37.00 42.00 14% ExemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Dog License Renewal - intact - before Feb 28 (discounted) 22.00 25.00 14% ExemptSchedule V Part VI (ETA)- ExemptDog License Renewal - intact - after Feb 28 42.00 47.00 12% ExemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)New Dog licence - spayed or neutered 20.00 23.00 15% ExemptSchedule V Part VI (ETA)- ExemptNew Dog licence - intact 25.00 28.00 12% ExemptSchedule V Part VI (ETA)- ExemptCat License Renewal - (Licenses no longer offered) 27.00 - -100% ExemptSchedule V Part VI (ETA)- ExemptDog license - replacement 6.00 7.00 17% ExemptSchedule V Part VI (ETA)- ExemptEuthanasia and Disposal - Cat 60.00 60.00 0% HSTAs per Animal Control ContractEuthanasia and Disposal - Dog 80.00 80.00 0% HSTAs per Animal Control ContractLive Trap Placement 115.00 115.00 0% HSTAs per Animal Control ContractMuzzle Order Appeal 220.00 250.00 14% ExemptBy-law EnforcementInvoice admin processing fee 270.00 300.00 11% HSTIssue Order 175.00 200.00 14% Exempt Schedule V Part VI (ETA)- ExemptBy-law Enforcement Officer hourly rate (one hour min) - 46.00 NEW ExemptBy-Law Enforcement Supervisor hourly rate (one hour minimum) - 55.00 NEW ExemptExecute Search Warrant - 500.00 NEW ExemptLocksmith Service - Cost + 15% NEW HSTRe-issuance of Permit/License/Document 50.00 55.00 10% ExemptSchedule V Part VI (ETA)- ExemptFortification By-Law Exemption Application - single family dwelling or not-for- 150.00 155.00 3% ExemptFortification By-Law Exemption Application - Multi-Residential, Commercial, 400.00 410.00 3% ExemptProperty Standards - Issuance of Certificate of Compliance ( Residential - per 100.00 105.00 5% HSTProperty Standards - Issuance of Certificate of Compliance (Commercial - per 100.00 105.00 5% HSTProperty Standards - Issuance of Certificate of Compliance $25 per 92.9 $25 per 92.9 0% HSTProperty Standards - Issuance of Certificate of Compliance (vacant and/or 100.00 105.00 5% HSTProperty Standards Appeal 380.00 400.00 5% ExemptSuperior Court Judge - Appeal Property Standards Decision 380.00 400.00 5% ExemptNoise By-Law Exemption Permit - Minor 250.00 375.00 50% ExemptNoise By-law Exemption Permit - Major 375.00 375.00 0% ExemptBuilding - FeesBuilding - photocopies - larger than ledger 3.00 3.00 0% HSTBuilding Certificate 55.00 55.00 0% ExemptSchedule V Part VI (ETA)- ExemptBuilding Certificate - urgent request - less than 5 business days 75.00 75.00 0% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - amend existing permit 60.00 60.00 0% ExemptPermit Review Fee (per hour) - major amendment to existing permit 51.00 60.00 18% HST Per hour fee to review major changes to existing permit(s) in accordance with By-Law 3198 Chief Building Official hourly rate (one half hour minimum)  ‐   80.00 NEW ExemptDeputy Chief Building Official hourly rate (one half hour minimum) - 62.00 NEW ExemptBuilding Inspector (one hour minimum) - 55.00 NEW ExemptBuilding Enforcement Supervisor (one hour minimum) - 55.00 NEW ExemptBuilding - FeesResidential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,500.00OR$133.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included Minimum permit fee $2,500.00, Maximum permit fee $5,000.00 OR$140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included2% Exempt Schedule V Part VI (ETA)- Exempt.Added max. permit fee $5K due to increase in value of construction, plus changed Flat rate to $140Town of TillsonburgPage 2Page 264 of 302 2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee Proposed 2023 Fee % Change Tax NotesResidential – Mobile Homes, Low Density, Medium Density, Additions, Alterations, etc. $133.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential – New $133.00 Flat Rate + $5.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $140.00 Flat Rate + $5.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential Major Alterations/Renovations/Additions(> 100,000) $1,000.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $1,000.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included0% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential Minor Alteration/Renovations/Additions($100,000 or less) $265.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $275.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included4% Exempt Schedule V Part VI (ETA)- ExemptDecks, Sheds, Accessory Buildings, Pools, etc. $133.00 Flat Rate + $10.00 per each additional $1000.00 in value of construction. $140.00 Flat Rate + $10.00 per each additional $1000.00 in value of construction. 5% Exempt Schedule V Part VI (ETA)- ExemptPart 9 Residential Demolition 133.00 140.00 5% Exempt Schedule V Part VI (ETA)- ExemptDemolition – all others 530.00 550.00 4% Exempt Schedule V Part VI (ETA)- ExemptWater Connection, Sewer Connection or repair 133.00 140.00 5% Exempt Schedule V Part VI (ETA)- ExemptChange of Use Permit (no construction) 265.00 270.00 2% Exempt Schedule V Part VI (ETA)- ExemptConditional Permit Agreement 265.00 270.00 2% Exempt Schedule V Part VI (ETA)- ExemptAlternative Solution Review (Fee + Cost of Peer Review) 530.00 540.00 2% Exempt Schedule V Part VI (ETA)- ExemptOccupant Load Inspection Analysis & Report (per hr, one hr minimum) 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptAGCO Agency Approval 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptRe-inspection 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptIssue Order 175.00 200.00 14% Exempt Schedule V Part VI (ETA)- ExemptTransfer Permit 107.00 125.00 17% Exempt Schedule V Part VI (ETA)- ExemptConstruction w/o Permit Double the initial permit rate Double the initial permit rate 0% Exempt Schedule V Part VI (ETA)- ExemptSignsPermit fees - signs - permanent a) $100.00 first $1,000.00 of estimated value of construction plus b) $7.00 per each additional $1,000.00 or part there of a) $100.00 first $1,000.00 of estimated value of construction plus b) $7.00 per each additional $1,000.00 or part there ofIncrease per/$1000 rateExemptSchedule V Part VI (ETA)- ExemptPermit fees - signs - mobile 30.00 35.00 17% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - sign - construction/placement without a permit double initial permit double initial permit 0% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Minor Variance - Director Approval 280.00 300.00 7% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Major Variance - Council Approval 420.00 450.00 12% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Appeal Application 280.00 300.00 7% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - after the fact 1.5 the initial application rate 1.5 the initial application rate 0% ExemptSign Removal - General 125.00/sign 125.00/sign 0% HSTSign Removal - Mobile Sign 290.00 325.00 12% HSTSign Removal - Posters 25.00/ea + cost to repair any damage to public property 25.00/ea + cost to repair any damage to public property 0% HSTSign Removal - Temporary Signs 25.00/ea 25.00/ea 0% HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100/ea 100/ea 0% HSTSign Removal - Banner Sign 250.00/ea 250.00/ea 0% HSTTown of TillsonburgPage 3Page 265 of 302 2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee Proposed 2023 Fee % Change Tax NotesPermit fees - temporary buildings 2,000.00 2,000.00 0% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - transfer of permit 56.00 65.00 16% ExemptSchedule V Part VI (ETA)- ExemptBuilding LicencesTaxi Cab Driver's Licence 35.00 35.00 0% ExemptSchedule V Part VI (ETA)- Exempt (As proposed in 2016 Taxi By-Law report.)Taxi Cab Owner Stand 125.00 125.00 0% ExemptSchedule V Part VI (ETA)- ExemptTaxi Cab Owner Licence 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Vehicle Licence 65.00 65.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Owner Licence 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Drivers Licence 35.00 35.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence 75.00 75.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence Renewal 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Driver's Licence 65.00 65.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Owner Licence 70.00 70.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Vehicle Licence 72.00 72.00 0% ExemptSchedule V Part VI (ETA)- Exempt (annual fee - as per proposed by-law 4051)Kennel - new 100.00 100.00 0% ExemptSchedule V Part VI (ETA)- ExemptKennel - renewal 100.00 100.00 0% ExemptSchedule V Part VI (ETA)- ExemptPlanning & DevelopmentCash-in-lieu of parkland (low density residential consents) 4,000.00 8,000.00 100% ExemptUp to 5% of lot value for residential & 2.5% for commercial - increase due to land value increase based on 160k lot.Planning Application - Minor Variance 1,100.00 1,250.00 14% ExemptPlanning Application - Minor Variance - after the fact 2,200.00 2,500.00 14% ExemptPlanning Application - Site Plan - Minor 575.00 650.00 13% ExemptPlanning Application - Site Plan - Minor - after construction 1,150.00 1,300.00 13% ExemptPlanning Application - Site Plan - Major 1,400.00 1,600.00 14% ExemptPlanning Application - Site Plan - Major - after construction 2,800.00 3,200.00 14% ExemptPlanning Application - Site Plan - Amendment Application 575.00 675.00 17% ExemptPlanning Application - Site Plan - Amendment Application after-the-fact 1,150.00 1,350.00 17% ExemptSite Plan Application - 3rd & subsequent submissions 575.00 675.00 17% ExemptSite Plan Agreement Administration Fee (includes registration on title) 575.00 675.00 17% ExemptPlanning Application - Zone Change- prior to use 1,450.00 1,700.00 17% ExemptPlanning Application - Zone Change- after use has occupied 2,900.00 3,400.00 17% ExemptPlanning Application - Zoning - Removal of (H) 275.00 300.00 9% ExemptSubdivision Certificate 65.00 75.00 15% ExemptZoning Certificate 55.00 55.00 0% ExemptSchedule V Part VI (ETA)- ExemptZoning Certificate - urgent request - less than 5 business days 75.00 75.00 0% ExemptCivic Addressing - Readdressing 125.00 135.00 8% ExemptLand Division (severance) Clearance Letter 75.00 75.00 0% ExemptSeverance Agreement 1,200.00 1,400.00 17% ExemptPlanning - Preserving Agreement Administration fee 1,800.00 2,000.00 11% HSTSubdivision Agreement Administration Fee 1,900.00 2,200.00 16% HSTSubdivision Drawing Review Fee (per lot) - 1st and 2nd submission 110.00 125.00 14% ExemptSubdivision Drawing Review Fee (per lot) - 3rd submission & thereafter 55.00 65.00 18% ExemptEngineering Inspection Fee 185.00 210.00 14% ExemptStorm Water Management Pond Review 550.00 650.00 18% ExemptEncroachment Agreement Fee 1,400.00 1,600.00 14% ExemptSchedule V Part VI (ETA)- ExemptEncroachment Permit Fee 25.00 30.00 20% HSTEasement Research Request 125.00 145.00 16% ExemptEngineering Certificate Request 125.00 145.00 16% ExemptTown of TillsonburgPage 4Page 266 of 302 2023 Fees By‐lawClerksItem 2022 Fee Proposed 2023 Fee % Change Tax NotesClerk Issued Documents -LicencesRefer to Town Business Licence Bylaw for definitions and requirements for Clerk Issued Licences.Business Licence New Business 140.00 145.00 4% ExemptSchedule V Part VI (ETA)- ExemptHome occupation Business 140.00 145.00 4% ExemptSchedule V Part VI (ETA)- ExemptBusiness Licence per yearAuctioneer Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - renewal 65.00 70.00 8% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - new 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Security Deposit - refundable 2,000.00 2,000.00 0% ExemptSchedule V Part VI (ETA)- ExemptVending/Salesperson Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptFood Vending Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptEvent Organizer Licence 205.00 210.00 2% ExemptCharge does not apply to not for profit organizationsMarriages Marriage Licence 135.00 140.00 4% ExemptSchedule V Part VI (Excise Tax Act (ETA))- ExemptMarriage Ceremony - Council Chambers 250.00 270.00 8% HSTIn Council Chambers during business hours.Marriage Ceremony - Other Location (plus applicable mileage) 300.00 325.00 8% HSTWithin Town limits - outside Town limits subject to mileage. Witness if required 25.00 30.00 20% HSTTwo witnesses are required for each ceremony. Other Burial Permits 20.00 25.00 25% ExemptSchedule V Part VI (ETA)- ExemptPhotocopying/ Printing double sided 0.55 0.58 5% HSTPhotocopying/ Printing single sided 0.50 0.52 4% HSTCommissioner of Oaths (Pension applications and bankruptcy forms exempt) 25.00 30.00 20% ExemptPension applications and bankruptcy forms Exempt.Register Document on Title 285.00 300.00 5% ExemptRemove/Release Document from Title 285.00 300.00 5% ExemptTitle Search 75.00 80.00 7% ExemptFreedom of Information Request (FOI) - Application Fee 5.00 5.00 0% ExemptInitial fee; Costs to fulfill request may apply, per S. 45(1) of MFIPPA.Town of TillsonburgPage 5Page 267 of 302 2023 Fees By‐lawFinanceItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesCorporatePhotocopying/ Printing double sided 0.55 0.58 5%HST per pagePhotocopying/ Printing single sided 0.50 0.52 4%HST per pageInterest on overdue accounts (per month)1.25% 1.25%0%HST per month Similar rate to taxes in arrears, per Municipal Act, 2001, c. 25, s. 345 (3)Tax DepartmentTax certificate 50.00 55.00 10% Exempt each Proposed Fee Increase for 2023Tax registration service costs 3,000.00 As per direct RealTax costs 0% Exempt eachTax Sale Registrations are handled by Realtax Recovery Specialists. This charge is no longer applicable. Tax Bill reprint 10.00 10.00 0% Exempt eachTax receipt 10.00 10.00 0% Exempt eachPayment Redistribution 15.00 15.00 0% Exempt eachPayment Refund Administration Fee - 25.00 NEW Exempt New Fee Proposed for 2023Water/Sewer Admin Charge 45.00 45.00 0% Exempt eachTax Statement (Paper Copy Only) 10.00 10.00 0% Exempt each Charge only for paper copyMortgage Billing Fee (per roll number/per billing) - 10.00 NEW Exempt each New Fee Proposed for 2023Past Due Notice Fee - 5.00 NEW Exempt each New Fee Proposed for 2023New Account Fee - 30.00 NEW Exempt each New Fee Proposed for 2023Addition to the Tax Roll - Cost Recovery + 25% - 25%NEW Exempt each New Fee Proposed for 2023Tax Sale Procedures - Cost Recovery + 25% - 25%NEW Exempt each New Fee Proposed for 2023CorporateNSF Fee 35.00 45.00 29% HST each Proposed Fee Increase for 2023Town of TillsonburgPage 6Page 268 of 302 2023 Fees By‐lawFireItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesFireFalse Alarm Response Fee - Preventable Fire Alarm - Panel Alarms - 1st Offence 1/2 Current MTO Rates 1/2 Current MTO Rates Exempt Per Incident First Offence 50% of Regualr MTO RatesFalse Alarm Response Fee - Preventable Fire Alarm - Panel Alarms - 2nd and any additional Offence Current MTO Rates Current MTO Rates Per Incident 2 Apparatus responseFalse Alarm Response Fee - Work is being performed on a fire alarm system and the owner fails to notify Fire Department Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourEach incident based on 2 Apparatus responseMotor Vehicle Accident / Vehicle Fire Response Fee Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Motor Vehicle Accident or Vehicle Fire Response fee on a Provincial Highway Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsThis fee will be charged to the Ministry of Transportation for all vehicle accident or vehicle fire related services that occur on provincial highways. Natural Gas Leak Response Fee - Caused by an individual or company Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hour + materialsThis fee is chargeable where the fire department responds and determines that a natural gas incident has been caused directly by a person or company.Hazardous Materials Response fee Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsThis fee is chargeable to the person or company that has control of a Hazardous Material that’s release has resulted in the response of the fire department.Fire Watch or Stand By Authorized by the Fire Chief Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hourThis fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate a fire is likely to occur. Violation of Conditions of Burn Permit - 1st and any additional Offence Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourThis fee is charged to the property owner where the fire department attends a burn complaint and is required to extinguish an open air burn or where the open air by-law is contraviened and the fire department attends due due to a Open Air Burning -Illegal/Unauthorized Fire Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourFire Department Fee for Expenses Incurred for Equipment, Expertise, Materials, Required to Extinguish a Fire, including but not limited to heavy equipment, speiclized equipment, tow trucks, foam, Engineers etc.) Actual Cost Actual Cost Exempt Per Incident This fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate it is necessary to employ heavy equipment to extinguish a fire or protect adjacent properties from the spread of fire. Fee for MTO - ARIS Owner / Contact Information Search 45.00 50.00 11% HST Per Incident Fee added to the hourly fire department response charge any time that the fire departent is required to access the MTO ARIS data base. This fee is 100% cost recovery only based on fee charged to the Town of Tillsonburg.Fee for Fire Department Incident Report 125.00 135.00 8% HST eachFee for Fire Department Investigation Report 235.00 245.00 4% HST eachFee for Fire Department File Search for Outstanding Orders / Inspection Reports / Incident Reports 125.00 125.00 0% HST each requestFee Fire Department Request Fire Code Inspection - Commercial, Industrial, or Institutional building less than 930m2 (10,000 sq.ft.) 250.00 265.00 6% HST each OBC Classification A, B, D, E & F. Residential (OBC C) removed for 2015 and listed separate.Fee for Fire Department Request Fire Code Inspection Each additional 185m2 (2000 sq.ft.) in a Commercial, Industrial or Institutional building 35.00 35.00 0% HST each New fee for additional area over base feeFee Fire Department Request Fire Code Inspection a Residential building up to and including 4 suites or apartments 250.00 265.00 6% HST each OBC Classification C. Separated from other occupancies for 2015.Fee Fire Department Request Fire Code Inspection each additional suite or apartment over base fee 35.00 35.00 0% HST each New fee for additonal unit(s). Fee per apartment over base fee.Fee Fire Department Request Fire Code Inspection of a licensed Occupancy excluding a daycare 250.00 265.00 6% HST eachTown of TillsonburgPage 7Page 269 of 302 2023 Fees By‐lawFireItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesFee Fire Department Request Fire Code Inspection of a Daycare Facility 100.00 100.00 0% HST eachFee for Fire Department Request to Conduct Verification of VO Fire Drill Scenario 250.00 265.00 6% HST each For verifying fire drills are conducted within established time limits in occupancies with vulnerable occupants. Cost recovery Fee to Conduct Business License Inspection 90.00 100.00 11% Exempt eachFee for Re-Inspections if Violations not Remedied 250.00 265.00 0% HST each Subsequent inspections following the second. Fee charged to registered owner.Residential Smoke or Carbon Monoxide Alarm Installed in a Residence 50.00 55.00 10% HST, if not returnedeach Fee to Install Smoke and CO in Residence for ComplianceFire Department approval of a Demolition Permit issued by the Building Department. 125.00 135.00 8% HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 200.00 215.00 8% HST eachFee to Review Fireworks Display Application (F.2) Event 150.00 150.00 0% HST each Town of Tillsonburg sponsored event are Exempt from this fee.Fee to Review Licence to Conduct a Pyrotechnics (F.3) Display Application, Safety Plan Review, Site Plan Inspection 220.00 220.00 0% HST eachFee for Open Air Burn Permit 75.00 75.00 0% HST eachFee to Review Fire Safety Plan 100.00 125.00 25% HST eachFee to Review, Approve a Level 1 Risk Management Plan for TSSA Licence for Propane Storage 350.00 350.00 0% HST eachFee to Review, Approve Level 2 Risk Management Plan for TAAS Licence for Propane Storage, plus actual costs to retain a 3rd part engineer or other firm if required. 790.00 800.00 1% HST each Plus actual costs to retain a 3rd part engineer or other firm if required.Fee for Fire Safety Training, plus cost of materials 115.00 120.00 4% HSTper hour Plus cost of materialsFee for Fire Extinguisher Training (Theory) 110.00 120.00 9% HST Max 20 studentsFee for Fire Extinguisher Training (Practical with Burn Prop) 200.00 215.00 8% HSTFee to Recharge SCBA Breathing Cylinder 35.00 35.00 0% HST per cylinder Excludes customers with special agreementRental of Training Room (excluding emergency services) 225.00 235.00 4% HST per dayTown of TillsonburgPage 8Page 270 of 302 2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesCommunity Centre - AquaticsWater Fitness - 10 passes59.0562.00 5% HST 10 passes UFS applicableLand Fitness - 10 passes59.0562.005% HST 10 passes UFS applicableLand Fitness (1/2 hour class) - 10 passes29.5531.00 5% HST 10 passesWater Fitness - 20 passes95.40100.15 5% HST 20 passes UFS applicableLand Fitness - 20 passes95.40100.155% HST 20 passes UFS applicableLand Fitness (1/2 hour class) - 20 passes47.7050.10 5% HST 20 passes30 minute Swimming Lesson 7.257.40 2% Exemptper lesson Schedule V, Part VI, UFS Applicable45 minute Swimming Lesson 7.657.80 2% Exemptper lesson Schedule V, Part VI, UFS Applicable60 minute Swimming Lesson8.108.25 2% Exemptper lesson Schedule V, Part VI, UFS ApplicableBronze Star66.2067.52 2% HST course UFS applicableBronze Medallion82.2583.90 2% HSTper course UFS applicableBronze Cross82.2583.90 2% HSTper course UFS applicableFirst Aid104.05106.15 2% HSTper course UFS applicableFirst Aid Recert72.8574.31 2% HST per course UFS applicableNational Lifeguard227.45232.00 2% HSTper course UFS applicableNational Lifeguard Recert54.1055.20 2% HSTper course UFS applicableAssistant Swimming Instructors School70.1071.50 2% HSTper course UFS applicableAdditional Fee28.9529.55 2% HSTper course UFS applicableSwim for Life Instructors School110.55112.75 2% HSTper course UFS applicableLifesaving Instructors110.55112.75 2% HSTper course UFS applicableSwim/Lifesaving Instructors227.45232.00 2% HST per course UFS applicablePrivate Lessons (14+ years) 20.40 20.80 2% HST per lesson UFS applicablePrivate Lessons 20.40 20.80 2% Exempt per lesson Youth, UFS applicableSemi-Private Lessons 14.05 14.35 2% Exempt per lessonLifesaving Sport Fundamentals 7.70 7.85 2% Exempt per lesson YouthSwim Synchro Swimming Lessons 7.70 7.85 2% Exemptper lesson YouthSynchronized Swimming Team 525.50 536.00 2% Exempt 9 Months Youth, UFS applicableFirst Aid Instructor 111.55 113.80 2% HSTper courseNational Lifeguard Instructor 160.15 163.35 2% HSTper course UFS applicableExaminer Standards/Advanced Instructors 40.20 41.00 2% HSTper course UFS applicableCommunity Centre - classes, courses, and campsBabysitting Course 57.45 58.60 2% Exempt 8hr course Schedule V, Part VIYouth Program 30 min class 6.50 6.65 2% Exemptper lesson Schedule V, Part VIYouth Program 45 min class 7.50 7.65 2% Exemptper lessonYouth Program 60 min class 8.50 8.70 2% Exemptper lesson Schedule V, Part VIYouth Program - Specialty Course 11.90 12.15 2% Exemptper lessonTeen Program 30 min 6.50 6.65 2% HSTper lessonTeen Program 45 min 7.50 7.65 2% HSTper lessonTeen Program 60 min 8.50 8.65 2% HSTper lessonKarate - Kids Karate 5.25 5.35 2% Exemptper lesson Schedule V, Part VIKarate - Tiny Tigers 4.25 4.35 2% Exemptper lesson Schedule V, Part VIWorkshops - 1/2 day28.65 29.20 2% HSTWorkshops - Specialty Course 86.55 88.30 2% HSTWorkshops - 8 hours 114.80 117.10 2% HSTYouth Camp - week146.65 149.60 2% Exempt weekSchedule V, Part VIYouth Camp day36.40 37.15 2% Exempt dailySchedule V, Part VIYouth Camp Lunch8.00 newExempt each Schedule V, Part VIYouth Camp Special 202.30 206.35 2% Exempt weekSchedule V, Part VIYouth Camp - short week 118.20 120.55 2% Exempt Schedule V, Part VICommunity Centre - EventsCommunity Centre - Facility RentalsArena - Internet Access Fee 100.00 100.00 0% HSTper yearTown of Tillsonburg9Page 271 of 302 2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesArena - Weekdays before 5pm & after 11pm 99.80 101.80 2% HST hourEffective April through MarchArena - Weekdays after 5pm & weekends 185.50 189.20 2% HST hourEffective April through MarchArena - Minor130.30 132.90 2% HST hourEffective April through MarchArena - Shinny 6.00 6.10 2% HSTper personArena - Ice Flat Rate 450.50 459.50 2% HSTper dayArena Floor - Commercial 2,373.85 2421.35 2% HSTper dayArena Floor - Full Use 1,788.55 1824.30 2% HSTper dayArena Floor - Flat Fee (no set up)585.15 596.85 2% HSTper dayArena Floor - Chilled Floor (additional fee)2,252.30 2297.35 2% HSTper dayArena Floor - Hourly League Fee72.25 73.70 2% HSTper hourArena Floor - Set up Day/Tear Down Day894.30 912.20 2% HSTper dayArena Storage Room A 28.10 28.65 2% HSTper monthArena Storage Room B 16.95 17.30 2% HSTper monthArena Storage Room C 5.80 5.90 2% HSTper monthArena - Mini Practice Rink 48.05 49.00 2% HST hourAuditorium - Friday or Saturday563.05 574.30 2% HSTper dayAuditorium - Sunday - Thursday314.65 320.95 2% HSTper eveningAuditorium - Hourly 63.55 64.80 2% HSTRoom Set up & Decorating Fee (Day before)118.10 120.45 2% HSTBall Diamond - Occasional Use 84.45 86.15 2% HSTper dayBall Diamond - Seasonal Youth Team 84.45 86.15 2% HSTBall Diamond - Seasonal Team Practice 298.10 304.05 2% HSTper teamBall Diamond - Seasonal Adult Team 491.35 501.20 2% HSTper teamBall Diamond - 2-day Tournament (Annandale Diamonds)579.60 591.20 2% HST 2 daysBall Diamond - Tournament per diamond per day84.45 86.15 2% HSTper diamond/dayBall Diamond - portable washrooms - 1 day tournament 220.85 240.05 8% HST 2 unitsBall Diamond - portable washrooms - 2 day tournament 276.00 300.00 8% HST 2 unitsTractor with Groomer - Prep Friday83.95 85.65 2% HSTper eventTractor with Groomer - Prep Saturday42.00 45.00 7% HSTper eventTractor with Groomer - Prep Sunday42.00 45.00 7% HSTper eventTractor with Groomer - Repair Monday82.25 83.90 2% HSTper eventAdministrative Fees 110.35 112.55 2% HSTper eventSite clean up - 1 or 2 day event 179.65 183.25 2% HST 3 staffBall Diamond - Key Deposit 12.65 15.00 16% HST eachper keyBall Diamonds - Lights left on/equipment not stored properly54.05 55.15 2% HSTper occurrenceDamage Deposit 551.80 562.85 2% ExemptDen - Fri or Sat 192.45 196.30 2% HSTper dayDen - Sun - Thursday 140.20 143.00 2% HSTper dayDen - Hourly 33.60 34.25 2% HSTEntire TCC Building - 1 arena 9am-4pm2,241.30 2286.15 2% HSTEntire TCC Building - 2 arenas 9am-4pm2,815.35 2871.65 2% HSTGibson House 74.60 76.10 2% HSTper dayGibson House - Hourly29.15 29.75 2% HSTper hourKinsmen Canteen 28.65 29.25 2% HST per dayKitchen Rental - Daily75.00 newHSTper eventKitchen Rental - 3 Day Weekend 200.00 newHSTper eventLobby Area 34.50 35.20 2% HSTMarwood B or C 74.60 76.10 2% HST per dayMarwood BC 145.70 148.60 2% HST per dayMarwood B or C - Hourly 28.15 28.70 2% HSTMarwood BC - Hourly 33.65 34.30 2% HSTMemorial Pavilion (full) or Kinsmen Bandshell 97.30 99.25 2% HST per dayMemorial Pavilion (half) or Kinsmen Bandshell 60.70 61.90 2% HST per dayMemorial Park for Major Concert (includes bandshell & 689.75 703.55 2% HST per event up to 4 daysNewman Park Gazebo 59.10 60.20 2% HST per dayParking Lot 118.10 120.45 2% HST per dayRotary Room 74.60 76.10 2% HSTTown of Tillsonburg10Page 272 of 302 2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesRotary Room - Hourly 28.65 29.20 2% HSTRowing Club per month 104.50 106.60 2% HSTSchool Lessons 4.10 4.20 2% Exempt per person Youth, UFS applicableSoccer Field Rental - Adults (Gyulveszi Park) 5.00 new HST per hourSoccer Field Rental - Under age 14 (Gyulveszi Park) 5.00 new Exempt per hourSwim to Survive Rentals 96.85 98.70 2% Exempt per hour Youth, UFS applicableSwim to Survive Instructor Fee 21.00 25.00 16% HST per hourSwim Meet 332.35 339.00 2% HST per day UFS applicableSwim Meet Evening 163.05 166.30 2% HST per day UFS applicableSwim Team Practice 74.15 75.65 2% HST per hourStorage Pool Deck 29.15 29.75 2% HST per monthSwim Lane 16.50 16.85 2% HST per hourStorage Rooms 117.05 119.40 2% HST per contractStorage Office A 28.65 29.20 2% HST per monthStorage Office B 17.35 17.70 2% HST per monthStorage Office C 5.90 6.00 2% HST per monthPool - 0-50 swimmers 94.60 96.50 2% HST per hour UFS applicablePool - 101+swimmers 241.00 245.82 2% HST per hour UFS applicablePool - 51-100 swimmers 128.35 130.90 2% HST per hour UFS applicableWaterPark - 0-100 swimmers 337.90 344.65 2% HST hour UFS applicableWaterPark- 0-100 swimmers - extra hour 225.15 229.65 2% HST add. Hr. UFS applicableWaterpark 101-300 swimmers 459.50 469.70 2% HST hour UFS applicableWaterpark 101-300 swimmers - extra hour 337.90 344.65 2% HST add. Hr. UFS applicableWaterpark 300+ swimmers 619.45 631.85 2% HST hour UFS applicableWaterpark 300+ swimmers - extra hour 489.80 499.60 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100 swimmers 299.65 305.65 2% HST hour UFS applicableWaterpark Board of Ed 100 swimmers add. Hr. 166.45 169.80 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100+ swimmers 532.80 543.45 2% HST hour UFS applicableWaterpark Board of Ed 100+ swimmers add. Hr. 266.50 271.85 2% HST add. Hr. UFS applicableCOVID Cleaning Fee 25.00 25.00 0% HST eachCOVID Cleaning Fee 50.00 50.00 0% HST eachCOVID Cleaning Fee 100.00 100.00 0% HST eachCommunity Centre - Leagues and MembershipsAdult League - Individual 62.95 64.20 2% HST eachAdult League - Team 406.35 414.50 2% HST per teamAdult League - OVA Refs Vollyball 590.00 601.80 2% HST per teamCourt Membership - Adult 56.25 57.40 2% HST SeasonalCourt Membership - Youth 20.25 20.65 2% HST SeasonalTennis Lessons - 1 hour 11.20 11.40 2% HST per lessonTennis Lessons - 1/2 hour 4.95 5.05 2% HST per lesson YouthTennis Advanced Lessons - 1 hour 11.75 12.00 2% HST per lessonTennis Lessons - 1 hour 90.00 91.80 2% HST 8 lessons UFS applicableTennis Lessons - 1/2 hour 39.45 40.25 2% HST 8 lessonsTennis Advanced Lessons - 1 hour 93.85 95.75 2% HST 8 lessonsAdult Pickleball Program (11 weeks) 44.00 new HST 11 weeksMembership - Land Fitness - 12 mo338.90new HST 12 monthMembership - Water Fitness - 12 mo 332.25 338.90 2% HST 12 monthMembership - Personal Training - 20 210.00 214.20 2% HST 20 sessions 1/2 hr UFS applicableTown of Tillsonburg11Page 273 of 302 2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesMembership - Personal Training - 10 119.30 121.70 2% HST 10 sessions 1/2 hr UFS applicableMembership - Pool - 12 month 210.85 215.05 2% HST eachMembership - Pool - 6 month 147.95 150.90 2% HST eachMembership - Pool 20 Pass 70.10 71.50 2% HST eachMembership - Skate 20 Pass 70.10 71.50 2% HST eachMembership - Weight Training 60.15 61.35 2% HST up to 6 hoursMembership - HC Plus - 12 Month 640.00 new HST 12 monthMembership - HC Adult - 01 month 77.80 79.35 2% HST 1 monthMembership - HC Adult - 03 month 204.30 175.05 -17% HST 3 monthMembership - HC Adult - 12 month 457.05 466.20 2% HST 12 monthMembership - HC Adult - 5 pass 48.30 49.25 2% HST 5 visitsMembership - HC Adult - 10 pass 94.50 96.40 2% HSTMembership - HC Adult - 20 Pass 181.05 184.65 2% HST 20 VisitsMembership - HC Family - 01 month 175.50 179.00 2% HST 1 monthMembership - HC Family - 03 month 437.90 394.88 -11% HST 3 month Membership - HC Family - 12 month 916.35 934.70 2% HST 12 monthMembership - HC Student/Senior - 01 month 62.95 64.20 2% HST 1 monthMembership - HC Student/Senior - 12 month 337.80 344.55 2% HST 12 monthMembership - Student - 5 Passes 27.55 28.10 2% HST 5 visitsMembership - Student - 10 Passes 49.90 50.90 2% HSTMembership- Student - 20 Passes 89.50 91.30 2% HSTMembership - HC Glendale Student 103.80 105.90 2% HST 5 MonthMembership - Replacement Card 5.50 5.60 2% HST eachMembership - Squash Adult - 10 pass 93.85 95.75 2% HST per court (1hr)Pay as you go - AdmissionAquatfit/Fitness/Yoga Class 8.15 8.30 2% HST included eachFitness / Yoga (1/2 hr class) 4.10 4.15 1% HST included eachBoard of Education - Squash/HC 2.85 2.90 2% HST included UFS applicableBoard of Education - Arena/Pool 3.10 3.15 2% HST included UFS applicableDrop In Swimming Lessons 9.00 9.20 2% HST included per lesson Min Age of 12Drop In Swimming Lessons - ea. Additional child 5.55 5.65 2% HST included per lessonDrop-in Pickleball6.78 new HST included eachHealth Club Adult 10.95 11.15 2% HST included eachHealth Club - Youth 5.95 6.05 2% HST included eachSquash 11.20 11.40 2% HST included per court (1 hr) UFS applicableRoller Skate - Admission No skate rental 2.50 3.00 17% HST included UFS applicableSwim Child 2.50 2.55 2% HST included eachSwim Family 10.00 12.00 17% HST included eachSwim - Over 14 4.75 4.85 2% HST included eachSkate Child 2.50 2.55 2% HST included eachSkate Family 10.00 12.00 17% HST included eachSkate - Over 14 4.75 4.85 2% HST included each UFS applicableWallyball 11.70 11.90 2% HST included per court (1 hr) UFS applicableWaterpark 2-5 yrs - 0.00 0% HST included each UFS applicableWaterpark Grandparents Day - 0.00 0% HST included UFS applicableWaterpark 60 years & over 6.25 6.40 2% HST included each UFS applicableWaterprak 60 years & Over Half Price 3.15 3.20 2% HST included each UFS applicableWaterpark 6-14 yrs 5.75 5.85 2% HST included each UFS applicableTown of Tillsonburg12Page 274 of 302 2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesWaterpark 6-14 yrs Half Price 2.90 2.95 2% HST included each UFS applicableWaterpark Additional Family Member 2.50 2.55 2% HST included each UFS applicableWaterpark Adult 8.25 8.45 2% HST included each UFS applicableWaterpark Adult Half Price 4.15 4.25 2% HST included each UFS applicableWaterpark Family 29.00 29.60 2% HST included per family of 5 UFS applicableWaterpark Family Half Price 14.50 14.80 2% HST includedper family of 5 UFS applicableWaterpark Tillsonburg Resident Pass (6 +) 40.00 40.80 2% HST per personWaterpark Non-resident Pass (Youth & Srs 60+) 55.00 56.10 2% HST per personWaterpark Non-resident Pass (Adult under 60) 75.00 76.50 2% HST per personCommunity Centre - Other feesLLWP Sponsorship1200.00 new Exempt eachCommunity Swim/Skate Sponsorship 200.00 new Exempt eachSpecial Events: Expenses + 5% Administrative Fee new HstCapital Re-Investment Fee - Ice Rentals 2.50 new per hourAdmin - Refund Admin Fee 16.25 16.50 2% Exempt eachAdmin - Reprint receipt 5.40 5.50 2% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.80 11.00 2% HST Operational requirementsAdmin - Copies - Single sided 0.30 0.52 42% HSTAdmin - Copies - Double sided 0.35 0.58 40% HSTRentals - 8' wooden tables 5.80 5.90 2% HSTRentals - Black plastic chairs 2.20 2.25 2% HST eachDelivery of Table & Chairs( per round trip) 28.10 28.65 2% HSTRentals - Black curtains/hardware rental per foot 2.80 2.85 2% HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,148.20 1171.15 2% HST eachAdvertising - Community Arena Backlit 574.10 585.60 2% HST eachAdvertising - Memorial Arena Board 745.25 760.15 2% HST eachAdvertising - Community Arena Board 458.25 467.40 2% HST eachAdvertising - Ice Re-Surfacer - Side 574.10 585.60 2% HST eachAdvertising - Ice Re-Surfacer - Top 1,148.20 1171.15 2% HST eachAdvertising - Ice Re-Surfacer - 3 sides 2,539.35 2590.15 2% HST eachAdvertising - Skate Aid 10.60 10.80 2% HSTper monthAdvertising - Inside Front/Back Page Glossy 1,683.70 1717.35 2% HST eachAdvertising - Back Page Glossy 2,252.30 2297.35 2% HST eachAdvertising - Brochure 1/8 page 114.80 117.10 2% HST eachAdvertising - Brochure 1/4 page 200.90 204.90 2% HST eachAdvertising - Brochure 1/2 page 343.30 350.15 2% HST eachAdvertising - Brochure 1/2 page Inside/Back Page Glossy 675.65 689.15 2% HST eachAdvertising - Brochure Full page 686.70 700.45 2% HST eachAdvertising - Brochure Full page (internal corporate) 225.30 229.80 2% HST eachAdvertising - Miscellaneous 114.80 117.10 2% HST eachAdvertising - Digital Ad Set up 22.40 22.85 2% HST eachAdvertising - Digital Ad - Monthly(min. 3 mos term) 56.25 57.40 2% HST eachAdvertising - Digital Ad - Tournament/Special Events 56.25 57.40 2% HST eachAdvertising - Fence - Per Season 125.85 128.35 2% HST per seasonAdvertising - Fence - Per Year 251.85 256.90 2% HST annuallyAdvertising - Infocaster Set Up 52.00 53.05 2% HST eachAdvertising - Infocaster - Small Ad 26.00 26.50 2% HST per monthAdvertising - Infocaster - Large Ad 52.00 53.05 2% HST per monthAdvertising - Infocaster - Tournament/Special Event 52.00 53.05 2% HST eachA 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets Town of Tillsonburg13Page 275 of 302 2023 Fees By‐lawMuseumItem 2022 Fee Proposed 2023 Fee % Change Tax UnitMuseumMuseum-Admission-Adult 6.19 6.50 5% HSTdailyMuseum-Admission-Annual-Family Rate 46.02 48.30 5% HSTyearlyMuseum-Admission-Annual-Individual 20.35 21.35 5% HSTyearlyMuseum-Admission-Child 2.21 2.30 4% HSTdailyMuseum-Admission-Family Rate 12.39 13.00 5% HSTdailyMuseum-Admission-Group Rate 5.00 5.25 5% HSTdailyMuseum-Admission-Senior 5.09 5.35 5% HSTdailyMuseum-Admission-Student 3.10 3.25 5% HSTdailyMuseum Volunteer-Admission-Free FREE FREE dailyMuseum - Research (Genealogy) 25.00 30.00 20% HSTper hourMuseum-Permission Fees-Personal Use 2.50 4.50 80% HSTeachMuseum-Permission Fees-Pubication Use 5.50 8.50 55% HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate FREE FREE eachMuseum-Rentals-Program Room or Grounds & Gardens - 25 - 50 51.00 55.00 8% HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 51.00 75.00 47% HSTeachMuseum-Rentals-Kitchen 25.50 30.00 18% HSTeachMuseum-Rentals-Kitchen - Corporate 35.70 40.00 12% HSTeachMuseum-Rentals-Program Room - half day -non profite 51.00 55.00 8% HSThalf dayMuseum-Rentals-Program Room -full day - non profit 76.50 100.00 31% HSTfull dayMuseum-Rentals-Program Room-Corporate 76.50 100.00 31% HSThalf dayMuseum-Rentals-Program Room-Corporate 102.00 120.00 18% HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 102.00 120.00 18%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 61.20 70.00 14%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 76.50 85.00 11%HSTeachMuseum- School Program- per student (1 hour) 2.50 3.00 20% ExempteachMuseum - School Program - per student (2 hours) 3.50 4.00 14% ExempteachMuseum - School Program - In Class 35.00 newExempteachMuseum - School Program - per student (1.5 hours) 3.25 newExempteachMuseum- Programs & Workshops 5.00 0%eachMuseum- Programs & Workshops 10.00 0%eachMuseum- Programs & Workshops 15.00 0%eachMuseum- Programs & Workshops 20.00 0%eachMuseum- Programs & Workshops 25.00 0%eachMuseum- Programs & Workshops 30.00 0%eachMuseum- Programs & Workshops 35.00 0%eachMuseum- Programs & Workshops 40.00 0%eachMuseum- Programs & Workshops 45.00 0%eachMuseum- Programs & Workshops 50.00 0%eachMuseum- Programs & Workshops 55.00 0%eachMuseum- Programs & Workshops 60.00 0%eachTown of Tillsonburg Page 14Page 276 of 302 2023 Fees By‐lawMuseumItem 2022 Fee Proposed 2023 Fee % Change Tax UnitMuseum- Programs & Workshops 65.00 0%eachMuseum- Programs & Workshops 70.00 0%eachMuseum- Programs & Workshops 75.00 0%eachMuseum- Programs & Workshops 80.00 0%eachMuseum- Programs & Workshops 85.00 0%eachMuseum- Programs & Workshops 90.00 0%eachMuseum- Programs & Workshops 95.00 0%eachMuseum- Programs & Workshops 100.00 0%eachMuseum-Admission - Pratt Gallery only 2.65 3.00 13% HSTeachMuseum- Special Event- Lunch & Learn Series Pass 81.60 100.00 23% HSTMuseum- Special Event - Lunch & Learn- Single ticket 25.50 30.00 18% HSTMuseum - Special Event - Luncheon 30.60 35.00 14% HSTMuseum - Special Event - Dinner 56.10 60.00 7% HST per eventMuseum - Special Event - Performance 40.80 40.80 0% HSTSpecial Events: Expenses + 5% admin fee - 0% HSTTown of Tillsonburg Page 15Page 277 of 302 2023 Fees By‐lawCemetery‐ParksItem 2022 Fee 2022 Perpetual Care Fee 2022 Net Fee Proposed 2023 Fee Proposed 2023 Perpetual Care Fee Proposed 2023 Net Fee % ChangeTax Unit NotesInterment RightsGrave 10 x 4 800.00 320.00 480.00 800.00 320.00 480.00 0% HSTgraveInfant Grave 3X3 225.00 150.00 75.00 225.00 175.00 50.00 0% HSTgrave Fee is set by the ProvinceCremation Grave 3x3 600.00 240.00 360.00 600.00 240.00 360.00 0% HSTgraveColumbarium Niche - Level 1 2,100.00 315.00 1,785.00 2,100.00 315.00 1,785.00 0% HST niche Includes brass nameplate and datesColumbarium Niche - Level 2 2,150.00 322.50 1,827.50 2,150.00 322.50 1,827.50 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 3 2,200.00 330.00 1,870.00 2,200.00 330.00 1,870.00 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 4 2,250.00 337.50 1,912.50 2,250.00 337.50 1,912.50 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 5 2,300.00 345.00 1,955.00 2,300.00 345.00 1,955.00 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 6 2,350.00 352.50 1,997.50 2,350.00 352.50 1,997.50 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 7 2,400.00 360.00 2,040.00 2,400.00 360.00 2,040.00 new HST niche Includes brass nameplate and datesColumbarium Niche - Level 8 2,450.00 367.50 2,082.50 2,450.00 367.50 2,082.50 new HST niche Includes brass nameplate and datesFamily Columbarium 10,400.00 1,560.00 8,840.00 10,400.00 1,560.00 8,840.00 0% HST columbarium does not include engravingCemetery ServicesCemeteries Regulation Unit burial and cremation 12.00 12.00 12.00 12.00 0% Exempt interment Fee is set by the ProvinceColumbarium Niche Open/Close 200.00 200.00 200.00 200.00 0% HST eachAdult Interment 835.00 835.00 835.00 835.00 0% HST eachLead in fee, per 1/2 hour minimum 30.00 30.00 30.00 30.00 0% HSTper 1/2 hour Charged if lead in requested by Funeral HomeChild/ Infant Interment 300.00 300.00 300.00 300.00 0% HST each Length is 5' or lessCremated Remains Interment Infant 200.00 200.00 200.00 200.00 0% HST eachCremated Remains Interment Adult 350.00 350.00 350.00 350.00 0% HST eachStatutory Holidays - Funeral FeeHST eachWeekend - Funeral Fee 10:00am - 3:00pmnew HST eachWeekend - Funeral Fee - before 10:00am or after 3:00pmnew HST eachDisinterment/Exhumation- Relocation in Same 2,087.50 2,087.50 2,087.50 2,087.50 0% HST eachDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,878.75 1,878.75 1,878.75 1,878.75 0% HST eachDisinterment/Exhumation- Relocation in Another 1,565.63 1,565.63 1,565.63 1,565.63 0% HST eachDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,409.06 1,409.06 1,409.06 1,409.06 0% HST eachDisinterment/Exhumation-Child Casket 750.00 750.00 750.00 750.00 0% HST each Length is 5' or lessDisinterment/Exhumation-Adult Cremains (Ground) 475.00 475.00 475.00 475.00 0% HST eachDisinterment/Exhumation-Child/Infant Cremains 300.00 300.00 300.00 300.00 0% HST eachMarker/Foundation ServicesUpright Monument Foundation (5' depth) 27.00 27.00 27.00 27.00 0% HSTper cubic footVeteran Standing Monument Setting 200.00 200.00 200.00 200.00 0% HST eachFlat Marker with Granite Border & no concrete 50.00 50.00 50.00 50.00 0% HST eachFlat Marker with 4" concrete border 125.00 125.00 125.00 125.00 0% HST eachMonument Care & MaintenanceFlat Markers 50.00 50.00 100.00 - 0% HST eachUpright Markers Up to 48" 100.00 100.00 200.00 - 0% HST eachUpright Markers Over 48" 200.00 200.00 400.00 - 0% HST eachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 45.00 45.00 45.00 45.00 0% HST eachMemorial (Park) Benches 2,200.00 200.00 2,000.00 3,200.00 320.00 2,880.00 45% HST eachGeneology Requests (per 1/2 hr) by appointment 30.00 30.00 new HST per 1/2 hourFees are set by the Province.Perpetual care fees regulated by the Province 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee 25% surcharge on applicable interment fee 25% surcharge on applicable interment fee 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee Town of TillsonburgPage 16Page 278 of 302 2023 Fees By‐lawPublic WorksItem 2022 Fee Proposed 2023 Fee % Change Tax UnitAirportAirport - Aircraft Parking Fees - Daily 10.00 10.00 0% HST per dayAirport - Aircraft Parking Fees - Monthly 60.00 60.00 0% HST per monthAirport - Aircraft Parking Fees - Yearly 600.00 600.00 0% HST per yearAirport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0% HST per half dayAirport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0% HST per full dayAirport - Basement Rental per hour 15.00 15.00 0% HST per hourAirport - Boardroom Long term rental 290.00 290.00 0% HST per weekAirport - Hangar Land Lease per Sq. Ft. Fee Annually, adjusted by CPI Ontario for the previous 12-month average Nov-Oct, if warranted through a market rate comparison 0.31 0.33 6.48% HST per Sq. Ft.Airport - Infrastructure fee < 5,000 SF hangar 550.00 550.00 0% HST upon signingAirport - Infrastructure fee > 5,000 SF hangar 1,100.00 1,100.00 0% HST upon signingAirport - Maintenance fee 130.00 130.00 0% HST per yearAirport Toque 12.00 12.00 0% HST per unitAirport Fuel Call Out Fee 50.00 50.00 0% HST per call outAirport Administration Fee 35.00 35.00 0% HST per unitAirport Hangar Application Fee 310.00 310.00 0% HST per applicationAirport Hangar Transfer Fee 160.00 160.00 0% HST per applicationAirport Development Permit Fee 620.00 620.00 0% HST per applicationAirport Corporate Parking Fee (waived with fuel purchase) 25.00 25.00 0% HST up to 4 hrsAirport Corporate Parking Fee (waived with fuel purchase) 50.00 50.00 0% HST per dayAirport Corporate Landing Fee (waived with fuel purchase) 40.00 40.00 0% HST per landingRoadsPublic Works Administration Fee 51.00 52.00 2% HST flat rateRoads-Labourer/Operator (per hour) 40.00 41.00 3% HST per hourRoads-Labourer/Operator Overtime (per hour) 55.00 61.50 12% HST per hourRoads-Labour Double Time 71.00 72.00 1% HST per hour1/2 Ton Pickup Truck 15.00 15.00 0% HST per hour1-Ton Truck 33.00 35.00 6% HST per hourSingle Axle Dump Truck 80.00 80.00 0% HST per hour With Plow & Wing 13.00 15.00 15% HST per hour With Sander/Salter 20.00 20.00 0% HST per hour With Plow, Wing & Sander/Salter 33.00 35.00 6% HST per hour With Anti-Icing System 4.50 5.00 11% HST per hourFront End Loader 70.00 70.00 0% HST per hour With Plow Blade 7.00 8.00 14% HST per hour With Snowblower 180.00 180.00 0% HST per hourBackhoe 50.00 50.00 0% HST per hourGrader 75.00 75.00 0% HST per hourTown of TillsonburgPage 17Page 279 of 302 2023 Fees By‐lawPublic WorksItem 2022 Fee Proposed 2023 Fee % Change Tax UnitStreet Sweeper 80.00 80.00 0% HST per hourSidewalk Machine 45.00 47.00 4% HST per hour With Plow 6.00 7.00 17% HST per hour With Sander 5.00 6.00 20% HST per hour With Snowblower 18.00 20.00 11% HST per hour With Plow & Sander 11.00 12.00 9% HST per hour With Snowblower & Sander 23.00 25.00 9% HST per hour With Angle Broom 8.50 9.00 6% HST per hour With Flail Mower 10.00 12.00 20% HST per hour With Cold Planer 35.00 35.00 0% HST per hourLeaf Vacuum 90.00 90.00 0% HST per hourLine Striper 12.00 12.00 0% HST per hourSewer Rodder 95.00 95.00 0% HST per hourWood Chipper 25.00 25.00 0% HST per hourZero Radius Mower 30.00 30.00 0% HST per hourPortable Pump 35.00 35.00 0% HST per hourWalk Behind Snowblower 2.50 3.00 20% HST per hourWalk Behind Push Mower 2.50 3.00 20% HST per hourChainsaw 2.50 3.00 20% HST per hourTrimmer 2.00 3.00 50% HST per hourSmall Generator 10.00 10.00 0% HST per hourUtility Trailer 9.00 10.00 11% HST per hourConstruction & Demolition Disposal Cost Recovery Fee 25.00 25.00 0% HST per loadTown of TillsonburgPage 18Page 280 of 302 2023 Fees By‐lawTransitItem 2022 Fee Proposed 2023 Fee % ChangeTax UnitT-GO IN-TOWNTicket - Adult - Single Ride 2.50 2.50 0%ExemptSingle RideTicket - Adult - 10 Ride Pass 20.00 20.00 0%Exempt10 Ride PassTicket - Adult - Day Pass 8.00 8.00 0%ExemptDay PassTicket - Adult - Monthly Pass 60.00 60.00 0%ExemptMonthly PassTicket - Seniors (60+) - Single Ride 2.00 2.00 0%ExemptSingle RideTicket - Seniors (60+) - 10 Pass Ride 16.00 16.00 0%Exempt10 Ride PassTicket - Seniors (60+) - Day Pass 6.00 6.00 0%ExemptDay PassTicket - Seniors (60+) - Monthly Pass 48.00 48.00 0%ExemptMonthly PassTicket - Students - Single Ride 2.00 2.00 0%ExemptSingle RideTicket - Students - 10 Ride Pass 16.00 16.00 0%Exempt10 Ride PassTicket - Students - Day Pass 6.00 6.00 0%ExemptDay PassTicket - Students - Monthly Pass 48.00 48.00 0%ExemptMonthly PassTicket - Children (5 and under) - Single Ride FREE FREE Single RideTicket - Children (5 and under) - 10 Ride Pass FREE FREE 10 Ride PassTicket - Children (5 and under) - Day Pass FREE FREE Day PassTicket - Children (5 and under) - Monthly Pass FREE FREE Monthly PassTicket - Support Person - Single Ride FREE FREE Single RideTicket - Support Person - 10 Ride Pass FREE FREE 10 Ride PassTicket - Support Person - Day Pass FREE FREE Day PassTicket - Support Person - Monthly Pass FREE FREE Monthly PassTicket - Veteran - Single Ride FREE FREE Single RideTicket - Veteran - 10 Ride Pass FREE FREE 10 Ride PassTicket - Veteran - Day Pass FREE FREE Day PassTicket - Veteran - Monthly Pass FREE FREE Monthly PassAdvertising – T:GO In-Town Vehicle (1 Month) 438.00 438.00 HSTAdvertising – T:GO In-Town Vehicle (3 Months) 1,008.00 1,008.00 HSTAdvertising – T:GO In-Town Vehicle (6 Months) 1,818.00 1,818.00 HSTT:GO INTER-COMMUNITY Ticket - Adult - Single Ride 10.00 10.00 0%ExemptSingle RideTicket - Adult - 10 Ride Pass 80.00 80.00 0%Exempt10 Ride PassTicket - Adult - Day Pass 20.00 20.00 0%ExemptDay PassTicket - Adult - Monthly Pass 200.00 200.00 0%ExemptMonthly PassTicket - Seniors (60+) - Single Ride 8.00 8.00 0%ExemptSingle RideTicket - Seniors (60+) - 10 Pass Ride 65.00 65.00 0%Exempt10 Ride PassTicket - Seniors (60+) - Day Pass 16.00 16.00 0%ExemptDay PassTicket - Seniors (60+) - Monthly Pass 160.00 160.00 0%ExemptMonthly PassTicket - Students - Single Ride 8.00 8.00 0%ExemptSingle RideTicket - Students - 10 Ride Pass 65.00 65.00 0%Exempt10 Ride PassTown of TillsonburgPage 19Page 281 of 302 2023 Fees By‐lawTransitItem 2022 Fee Proposed 2023 Fee % ChangeTax UnitTicket - Students - Day Pass 16.00 16.00 0%ExemptDay PassTicket - Students - Monthly Pass 160.00 160.00 0%ExemptMonthly PassTicket - Children (5 and under) - Single Ride FREE FREE Single RideTicket - Children (5 and under) - 10 Ride Pass FREE FREE 10 Ride PassTicket - Children (5 and under) - Day Pass FREE FREE Day PassTicket - Children (5 and under) - Monthly Pass FREE FREE Monthly PassTicket - Support Person - Single Ride FREE FREE Single RideTicket - Support Person - 10 Ride Pass FREE FREE 10 Ride PassTicket - Support Person - Day Pass FREE FREE Day PassTicket - Support Person - Monthly Pass FREE FREE Monthly PassTicket - Veteran - Single Ride FREE FREE Single RideTicket - Veteran - 10 Ride Pass FREE FREE 10 Ride PassTicket - Veteran - Day Pass FREE FREE Day PassTicket - Veteran - Monthly Pass FREE FREE Monthly PassAdvertising – T:GO Inter-Community Vehicle (1 Month) 507.00 507.00 HSTAdvertising – T:GO Inter-Community Vehicle (3 Months) 1,077.00 1,077.00 HSTAdvertising – T:GO Inter-Community Vehicle (6 Months) 1,887.00 1,887.00 HSTTown of TillsonburgPage 20Page 282 of 302 2023 Fees By‐lawUtilityItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesUtility-Returned Cheque Fee (plus bank charges) 15.00 15.00 0%HST eachas per OEB rate scheduleUtility-Account Set Up / Change of Occupancy Fee 30.00 30.00 0%HST eachas per OEB rate scheduleUtility-Late Payment (per annum)19.56% 19.56%0%HST %as per OEB rate scheduleUtility-After Hour Reconnect (at meter) 185.00 185.00 0%HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at meter) 65.00 65.00 0%HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at mpole) 185.00 185.00 0%HST eachas per OEB rate scheduleUtility-Special Meter Reading 30.00 30.00 0%HST eachChanges to rates must be approved by the OEBUtility-Service Call (after hours) 165.00 165.00 0%HST eachas per OEB rate scheduleUtility-Access to Utility Poles 44.50 44.50 0%HST eachas per OEB rate scheduleUtility-Miscellaneous Materials Mark Up 0.25 0.25 0% HST %Changes to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 30 ft 1.50 1.50 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 35 ft 2.25 2.25 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 150 W 3.75 3.75 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 175 W 3.75 3.75 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 250 W 4.00 4.00 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 400 W 4.00 4.00 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 70 W 3.50 3.50 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Labour 62.50 65.00 4%HST hourUtility-Truck Charges - #26 15.00 17.00 13%HST hourUtility-Truck Charges - #30 15.00 17.00 13%HST hourUtility-Truck Charges - #41 20.00 22.00 10%HST hourUtility-Truck Charges - #65 67.50 70.00 4%HST hourUtility-Truck Charges - #66 67.50 70.00 4%HST hourUtility-Truck Charges - #68 75.00 77.00 3%HST hourUtility-Truck Charges - #74 65.00 68.00 5%HST hourUtility-Truck Charges - #22 15.00 17.00 13%HST hourUtility-Truck Charges - #28 15.00 17.00 13%HST hourUtility-Truck Charges - #44 30.00 33.00 10%HST hourUtility-Truck Charges - #45 15.00 17.00 13%HST hourUtility-Sewer Camera Job - 1 hour minimum 55.00 58.00 5%HST hour1 hour minimumTown of TillsonburgPage 21Page 283 of 302 2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesBag Tags2.00 2.00 0% incl HST per tag County approvedBlue Box (apartment ) 3.50 3.50 0% incl HST County approvedBlue Box (83 Litre) 6.20 6.20 0% incl HST County approvedBlue Box Lid (83 Litre) 2.70 2.70 0% incl HST County approvedComposter10.00 10.00 0% incl HST County approvedRain barrels 53.00 65.00 23% incl HST County approvedGreen Cones 50.00 50.00 0% incl HST County approvedFine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private propertyExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary conditionExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affectedExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwiseExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kittenExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at largeExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessitiesExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwithExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to renew dog/cat license Fine - fail to renew dog/cat license Fine - fail to renew dog/cat license Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dogExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dogExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle orderExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 22Page 284 of 302 2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesFine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the speciesExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proofExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perchExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dogExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to post sign Fine - failure to post sign Fine - failure to post sign Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeperExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than three dogs Fine - Harbouring more than three dogs Fine - Harbouring more than three dogs Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than two cats Fine - Harbouring more than two cats Fine - Harbouring more than two cats Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping more than ten pigeons Fine - Keeping more than ten pigeons Fine - Keeping more than ten pigeons Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping prohibited animals Fine - Keeping prohibited animals Fine - Keeping prohibited animals Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - operate a kennel without a license Fine - operate a kennel without a license Fine - operate a kennel without a license Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in lengthExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying feesExempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.AGCO Required LicencesTown of TillsonburgPage 23Page 285 of 302 2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesRaffle 3% of prize value 3% of prize value 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar $10 per wheel, 3 wheels max $10 per wheel, 3 wheels max 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Bingo 2 percent 2 percent 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Raffle 3% up to $5000 3% up to $5000 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bingo Only 2% up to $5500 2% up to $5500 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO)Break Open @ other location 3% x # of units X total prize/unit 3% x # of units X total prize/unit 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO)Break Open @ own location 2% x # of units X total prize/unit 2% x # of units X total prize/unit 0% Exempt each Alcohol & Gaming Commission of Ontario (AGCO)PoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 0% Exempt eachDuplicate Copy of Criminal and Police Record Check 5.00 5.00 0%incl HST eachCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) FREE FREE 0% Exempt eachFingerprints (OPP charge) 26.50 26.50 0% incl HST each Fee Payable to Minister of FinanceFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0% incl HST each Fee Payable to Minister of FinanceOccurrence Confirmation Reports/Incident Reports 42.25 42.25 0% incl HST eachStatements 42.25 42.25 0% incl HST eachTechnical Traffic Collision Reports 565.00 565.00 0% incl HST eachReconstructionist Report 1,130.00 1,130.00 0% incl HST eachFalse Alarm 200.00 200.00 0% per incidentFalse Alarm - appeal fee 45.00 45.00 0% Non refundablePAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 0% incl HSTHourly Vehicle Usage Fee (note 1) 28.25 28.25 0% incl HST2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0% incl HST2014 Hourly Supervisor Rate - PDS (note 1) 83.17 83.17 0% incl HSTOwner dumping debris on own lands Owner dumping debris on own lands Owner dumping debris on own lands Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Owner failing to tag garbage Owner failing to tag garbage Owner failing to tag garbage Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - double parking Parking - double parking Parking - double parking Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - for longer period than provided Parking - for longer period than provided Parking - for longer period than provided Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - in loading zone Parking - in loading zone Parking - in loading zone Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - near fire hydrant Parking - near fire hydrant Parking - near fire hydrant Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - no parking (2am-7am) Parking - no parking (2am-7am) Parking - no parking (2am-7am) Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Obstructing Traffic Parking - Obstructing Traffic Parking - Obstructing Traffic Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Parking/standing in fire route Parking - Parking/standing in fire route Parking - Parking/standing in fire route Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - prohibited area Parking - prohibited area Parking - prohibited area Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 24Page 286 of 302 2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesParking - too close to corner Parking - too close to corner Parking - too close to corner Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - too close to curb Parking - too close to curb Parking - too close to curb Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Wrong side of road Parking - Wrong side of road Parking - Wrong side of road Exempt per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Person assisting dumping debris on private lands Person assisting dumping debris on private lands Person assisting dumping debris on private lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person dumping debris on private/public lands Person dumping debris on private/public lands Person dumping debris on private/public lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person fail to immediate remove debris Person fail to immediate remove debris Person fail to immediate remove debris Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Owner - fail to tag garbageexempt Schedule V Part VI (ETA)- Exempt Schedule V Part VI (ETA)- ExemptFail to enclose swimming pool during construction 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to properly enclose swimming pool with temporary enclosure 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Permit construction of swimming pool not completely enclosed with swimming pool enclosure 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip hydro massage pool with secure cover 350.00 350.00 0% noneper infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-closing device 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-latching device 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with operable lock 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to maintain swimming pool fence to a safe condition and good repair 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Construct or permit swimming pool enclosure not in compliance with height requirement 350.00 350.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or alter a sign in the Town of Tillsonburg before obtaining a permit from the Chief Building Official 200.00 200.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or permit community bulletin sign on town property, without town approval 200.00 200.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a temporary community sign, without town approval 200.00 200.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a mobile sign – closer than 30.0 meters or (98.44 ft) from any other mobile sign 100.00 100.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or display a mobile sign that is not located on the same property as the business which it is advertising. 100.00 100.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a prohibited sign on land owned by the Town 200.00 200.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a sidewalk sign on a public street and did not position as to provide a minimum of 1.5 meters of unobstructed sidewalk space 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a sign located on a premise which does not specifically identify or advertise a business, service, or occupant of the premises where it is located 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 25Page 287 of 302 2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee Proposed 2023 Fee % Change Tax Unit NotesDid erect a vehicle/trailer sign on a non-motorized vehicle, where the purpose of the sign meets the definition of a sign under the By-law 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Operate a vehicle for hire without a licence. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Operate vehicle not licenced as a vehicle for hire. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display taxicab plate. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to submit vehicle for inspection. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to produce licence upon demand. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Permit smoking in taxicab. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display tariff card. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Charge fare not prescribed in fare schedule. 250.00 250.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to accept service animal into taxicab. 400.00 400.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke on town walkway 105.00 105.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 m of any town facility entrance or exit 105.00 105.00 0%none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Library Lane entrance 105.00 105.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Town Centre Mall 105.00 105.00 0% none per infraction Fines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 26Page 288 of 302 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 2023-061 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘IN1-3’ the zone symbol of the lands so designated ‘IN1-3’ on Schedule “A” attached hereto. 2. That Section 19.0 to By-Law Number 3295, as amended, is hereby further amended by adding the following subsection at the end thereof: “19.3.3 LOCATION: SOUTH SIDE OF NORTH STREET WEST (PART LOT 8, CONCESSION 11, (DEREHAM) IN1-3 (KEY MAP 10) 19.3.3.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any IN1-3 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: a cemetery. 19.3.3.2 That all of the provisions of the IN1 Zone in Section 19.2 of this By- law, as amended, shall apply; and further, that all other provisions of this By-law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 17th day of JULY 2023. READ a third time and finally passed this 17th day of JULY 2023. Mayor Clerk Page 289 of 302 ZN 7-23-01 TOWN OF TILLSONBURG BY-LAW NUMBER 2023-061 EXPLANATORY NOTE The purpose of By-Law Number 2023-061 is to rezone the subject property from ‘Passive Use Open Space Zone (OS1)’ to ‘Minor Institutional Zone (IN1’) to recognize and preserve an existing First Nations cemetery, registered under the Funeral, Burial and Cremation Services Act. The Town of Tillsonburg will assume ownership of these lands. The subject lands are described as Part Lot 8, Concession 11 (former Township of Dereham), Town of Tillsonburg. The lands are located on the south side of North Street West, between the municipal boundary with the Township of South-West Oxford and Quarter Town Line and are municipally known as 97 North Street West. The public hearing was held on June 26, 2023 and no public input was received respecting the application. Any person wishing further information relative to Zoning By-Law Number 2023-061 may contact the undersigned: Tanya Daniels Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 519-688-3009 ext. 4040 File: ZN 7-23-01 (Southside Construction Management Ltd.) Report No: CP 2023-166 Page 290 of 302 C O N C E S S I O N 1 1 NE ANGLELOT 9, CON 11 TOWNSHIP OF SOUTH-WEST OXFORDL O T 8LOT 9N13°46'45"W38.46N13°46'30"W38.46N76°13'30"E 96.27 N76°13'35"E 96.26N76°13'35"E 107.11N11°24'25"W 279.34BROWNSVILLEROAD NORTH ST W S C H E DU L E "A " PART LOT 8, CONCESSION 11 (DEREHAM)TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO IN1-3 NOTE: ALL DIMENSIONS IN M ETRES THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2023 TO BY-LAW No.© 10 0 10 20 305 METRES Page 291 of 302 SOUTH - WEST OXFORDQUARTER TOWN LINEB R O A D WA Y NORTH ST W WINDEMERE AVEGLENDALEDRHILLDROP CRESJAMES AVE LYNDALE RDMOOS ESTPARK DRALLENSTWOODLANDCRESPARK PLBRAD AVENANCYCRTBROWNSVILLERD HUNTERCRESFAIRVIEW ST BELMONT AVE BROOKSIDE LANE WOODSIDE DR MCGUIRECRES(&19 9920 KEY MAP LANDS TO WHICH BYLAW ____________ APPLIES © 50 0 50 100 150 200 25025 METRES Page 292 of 302 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 2023-062 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘R2-24’ and ‘RM-8’ the zone symbols of the lands so designated ‘R2-24’ and RM-8’ on Schedule “A” attached hereto. 2 This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 17th day of July, 2023. READ a third time and finally passed this 17th day of July, 2023. Mayor Clerk Page 293 of 302 ZN 7-23-02 TOWN OF TILLSONBURG BY-LAW NUMBER 2023-062 EXPLANATORY NOTE The purpose of By-Law Number 2023-062 is to rezone specific lands within Draft Plan of Subdivision SB 20-06-7 from Special Low Density Residential Holding Zone (R2-24 (H)) and Special Medium Density Residential Holding Zone (RM-8 (H)) to Special Low Density Residential (R2-24) and Special Medium Density Residential Holding Zone (RM-8) to remove the holding provisions from the lands. The required development agreements have been executed and it is now appropriate to remove the holding provisions to permit the development of the lands. The subject lands are described as Part of Lot 8, Concession 11 (Dereham), in the Town of Tillsonburg. The lands are located on the southwest corner of North Street West and Quarter Town Line, and are known municipally as 97 North Street West, Tillsonburg. Any person wishing further information relative to Zoning By-Law Number 2023-062 may contact the undersigned: Tanya Daniels Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 519-688-3009 ext. 4040 File: ZN 7-23-02 (Southside Construction Management Ltd.) Report No: CP 2023-195 Page 294 of 302 C O N C E S S I O N 1 1 N37°08'05"W7.08 N11°07'20"W 134.91N13°46'30"W35.15N76°13'30"E 90.29 N13°46'30"W 93.457N76°13'35"E 307.63 N78°52'20"E 231.49 N11°20'15"W 247.64L O T 8 NORTH ST W QUARTER TOWN LINER2-24 RM-8 S C H E DU L E "A " PART LOT 8, CONCESSION 11 (DEREHAM)TOWN OF TILLSONBURG NOTE: ALL DIMENSIONS IN M ETRES THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2023 TO BY-LAW No.© 10 0 10 20 30 40 505 METRES Þ AREA OF ZONE CHANGE TO RM-8RM-8 AREA OF ZONE CHANGE TO R2-24R2-24 Page 295 of 302 SOUTH - WEST OXFORDQUARTER TOWN LINEB R O A D WA Y NORTH ST W WINDEMERE AVEGLENDALEDRHILLDROP CRESJAMES AVE LYNDALE RDMOOS ESTPARK DRALLENSTWOODLANDCRESPARK PLBRAD AVENANCYCRTBROWNSVILLERD HUNTERCRESFAIRVIEW ST BELMONT AVE BROOKSIDE LANE WOODSIDE DR MCGUIRECRES(&19 9920 KEY MAP LANDS TO WHICH BYLAW ____________ APPLIES © 50 0 50 100 150 200 25025 METRES Page 296 of 302 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 2023-063 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to “NC-6” the zone symbol of the lands so designated “NC-6” on Schedule “A” attached hereto. 2. That Section 15.3 to By-Law Number 3295, as amended, is hereby further amended by adding the following subsection at the end thereof: “15.3.6 LOCATION: LT 616 PL 500; PT LT 615 PL 500 NC-6 (KEY MAP 20) 15.3.6.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any NC-6 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Section 15.1; a single detached dwelling existing on July 17, 2023; an additional residential dwelling unit within the existing single detached dwelling. 15.3.6.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any NC-6 zone use any lot, or erect, alter, or use any building or structure except in accordance with the following provisions: 15.3.6.2.1 Number of Additional Residential Dwelling Units within an Existing Single Detached Dwelling Maximum 2 15.3.6.2.2 Number of Parking Spaces i) Minimum for an existing single detached dwelling 2 ii) Minimum per additional residential dwelling unit 1 Page 297 of 302 The Corporation of the Town of Tillsonburg By-law Number 2023-063 Page 2 15.3.6.3 That all of the provisions of the NC Zone in Section 15.2 of this By- Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 17th day of July, 2023. READ a third time and finally passed this 17th day of July, 2023. MAYOR – Deb Gilvesy CLERK – Tanya Daniels Page 298 of 302 ZN 7-23-03 TOWN OF TILLSONBURG BY-LAW NUMBER 2023-063 EXPLANATORY NOTE The purpose of By-Law Number 2023-063 is to rezone the subject property from ‘‘Neighbourhood Commercial Zone (NC)’ to ‘Special Neighbourhood Commercial Zone (NC-6)’ to recognize an existing single detached dwelling on the lands and permit two Additional Residential Units (ARUs) in the existing structure. The subject lands are described as LT 616 PL 500; PT LT 615 PL 500, Town of Tillsonburg, and known municipally as 332 Broadway. The subject lands are located on the northeast corner of Broadway and Gowrie Street East and are municipally known as 332 Broadway. The public hearing was held on July 17, 2023. Comments from the public were received and were duly considered by Council in their deliberation on the matter. Any person wishing further information relative to Zoning By-Law Number 2023-063 may contact the undersigned: Tanya Daniels Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 519-688-3009 ext. 4040 File: ZN 7-23-03 (Ford) Report No: CP 2023-208 Page 299 of 302 N54°07'E 30.48 SW ANGLELOT 616, PLAN 500 N37°18'W 14.86LOT 615PLAN 500ALLEYN37°18'W 14.86N54°07'E 30.48LOT 616BROADWAYGOWRIE ST E S C H E DU L E "A " LOT 616, PART LOT 615, JUDGE'S PLAN 500TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO NC-6 NOTE: ALL DIMENSIONS IN M ETRES THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2023 TO BY-LAW No.© 3 0 3 6 91.5 METRES ÞÞ Page 300 of 302 G O W R IE S T EB R O A D WA Y CONCESSION ST WJOHNST B I D WE L L S T W O LF STCONCESSION ST EDE N T O N A V EHARDY AVEN IA G A R A S TR O S S S T PARK AVEA N N S TVICTORIA STG O W RIE S T W ROLPH STLakeLisgar(&19 KEY MAP LANDS TO WHICH BYLAW ____________ APPLIES © 50 0 50 10025 METRES Page 301 of 302 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2023-056 A BY-LAW to confirm the proceedings of Council at its meeting held on JULY 17, 2023. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. All actions of the Council of the Corporation of the Town of Tillsonburg at its meeting held on July 17, 2023, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the Town of Tillsonburg. 4. That this By-Law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 17th day of JULY, 2023. READ A THIRD AND FINAL TIME AND PASSED THIS 17th day of JULY, 2023. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 302 of 302