230920 Museum, Culture, Heritage and Special Awards Advisory Committee Minutes 1
The Corporation of the Town of Tillsonburg
Museum, Culture, Heritage and Special
Awards Advisory Committee
MINUTES
Wednesday, September 20, 2023
4:30 PM
CSC Boardroom
10 Lisgar Ave
ATTENDANCE: Carrie Lewis (Chair)
Amie Varga
Lindsay Munroe
Isaac Card
Doug Cooper
Joan Weston (Vice-Chair)
Tabitha Verbuyst
Courtney Booth
Rosemary Dean
Councillor Kelly Spencer
Mayor Deb Gilvesy
Staff: Patricia Phelps, Culture & Heritage Manager/Curator
Tanya Daniels, Director of Corporate Services/Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:30 pm. Joan Weston assumed Chair.
2. Adoption of Agenda
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Resolution # 1
Moved By: Councillor Kelly Spencer
Seconded By: Rosemary Dean
THAT the agenda as prepared for the Museum, Culture, Heritage and Special
Awards Advisory Committee meeting of September 20, 2023, be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
Resolution # 2
Moved By: Courtney Booth
Seconded By: Amie Varga
THAT the minutes of the Museum, Culture, Heritage and Special Awards
Advisory Committee of June 21, 2023, be approved.
Carried
5. Presentations
There were no presentations.
6. General Business & Reports
6.1 Report for Council's Motion - Inquiry Regarding publication of the
Indigenous Long House Paper On-line
Patty Phelps provided an update to the Committee and advised that since
the Town commissioned the publication the Town does own copyright. To
P. Phelps knowledge, there was not additional documentation prohibiting
the publication thus it could be scanned and added to a page on the
Town's website.
Carrie Lewis assumed Chair.
Mayor Gilvesy advised that the Clock Tower will be lighted Orange within
September.
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6.2 Discussion - Promotion of the Day of Truth and Reconciliation
General discussion on initiatives in Oxford County occurred.
6.3 Patty Phelps, Culture & Heritage Manager/Curator RE: Museum
Updates
P. Phelps provided an update to the Committee on the Museum programs
and services. P. Phelps further overviewed other initiatives that are
ongoing with the Museum staff and answered various questions from
Committee Members.
Councillor Spencer left the meeting (5:02 p.m.).
Moved By: Joan Weston
Seconded By: Amie Varga
THAT Museum, Culture, Heritage and Special Awards Committee
requests of Council that the Annandale Museum be provided an
independent website from the Town's website and budgeted for
appropriately.
Prior to the vote, the mover and seconder withdrew the motion with the
Committees support.
Resolution # 3
Moved By: Courtney Booth
Seconded By: Rosemary Dean
THAT the update from Patty Phelps, Culture & Heritage Manager/Curator
regarding Museum Updates be received as information.
Carried
6.4 Tabitha Verbuyst, Executive Director/Curator RE: Station Arts Centre
Updates
Tabitha Verbuyst provided a verbal overview of ongoing program and
services of the Station Arts Centre.
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Resolution # 4
Moved By: Joan Weston
Seconded By: Doug Cooper
THAT the update from Tabitha Verbuyst, Executive Director/Curator
regarding Station Arts Centre Updates be received as information.
Carried
6.5 Volunteer Achievement Award
The Volunteer Achievement Award discussion was deferred to the
November meeting. The Committee requested that the November
meeting include the historical names from the past two years and any new
volunteer name submissions for that meeting including the Policy for
reference.
6.6 Heritage Listings
No listings to review.
6.7 Cultural Grant Applications
6.7.1 Bee Canada
Mayor Gilvesy left the meeting (5:20pm).
The Committee discussed the grant application. The grant request
was not supported at this time as a local connection is utilized by
Schools in the area.
6.7.2 Forge Fest
The Committee had a general discussion on Forge Fest grant
request. The application does not meet the requirements within the
Policy and the Committee did not support the application at this
time.
The Committee asked that staff re-publicize the grant application
collection including a social media posts.
7. Next Meeting
October 18th, 2023 at 4:30pm.
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8. Adjournment
Moved By: Rosemary Dean
Seconded By: Joan Weston
THAT the Museum, Culture, Heritage and Special Awards Advisory Committee
meeting be adjourned at 5:41 pm.
Carried