230911 Regular Council AgendaThe Corporation of the Town of Tillsonburg
Council Meeting
AGENDA
Monday, September 11, 2023
4:45 PM
Council Chambers
200 Broadway, 2nd Floor
1.Call to Order
2.Closed Session (4:45 p.m.)
Moved By: ________________
Seconded By: ________________
THAT Council move into Closed Session to consider the following:
2.4.1 CAO 23-13 Tentative Settlement Agreement between the Town and Tillsonburg Fire
Fighters Association 2023-2025
239 (2) (d) labour relations or employee negotiations.
2.4.2 EDM 23-08 Request for Delay in Provision of Community Benefit - 1701 Hwy 3
(McLaughlin)
239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality
or local board;
239 (2) (e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice significantly the competitive
position or interfere significantly with the contractual or other negotiations of a person,
group of persons, or organization; and
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or local
board.
2.4.3 EDM 23-09 Project Big Swing - Property Update
239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality
or local board;
239 (2) (f) advice that is subject to solicitor-client privilege, including communications
necessary for that purpose;
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or local
board.
2.4.4 EDM 23-10 Review of Ground Lease
239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality
or local board;
239 (2) (e) litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
239 (2) (f) advice that is subject to solicitor-client privilege, including communications
necessary for that purpose;
239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice significantly the competitive
position or interfere significantly with the contractual or other negotiations of a person,
group of persons, or organization; and
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or local
board.
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 CAO 23-13 Tentative Settlement Agreement between The Town and
Tillsonburg Fire Fighters Association 2023-2025
2.4.2 EDM 23-08 CLD Request for Delay in Provision of Community Benefit -
1701 Hwy 3 (McLaughlin)
Page 2 of 353
2.4.3 EDM 23-09 CLD Project Big Swing - Property Update
2.4.4 EDM 23-10 CLD Review of Ground Lease
2.5 Back to Open Session
3.Moment of Silence
4.Adoption of Agenda
Moved By: ________________
Seconded By: ________________
THAT the Agenda as prepared for the Council meeting of September 11, 2023, be
approved.
5. Disclosures of Pecuniary Interest and the General Nature Thereof
6.Adoption of Council Minutes of Previous Meeting
Moved By: ________________
Seconded By: ________________
THAT the Council meeting minutes dated August 14, 2023, be approved.
7.Presentations
8.Public Meetings
Moved By: ________________
Seconded By: ________________
THAT Council move into the Committee of Adjustment to hear an application for Minor
Variance at _____ p.m.
8.1 A02-23 Minor Variance - 13 Ross Street
Moved By: ________________
Seconded By: ________________
That the Town of Tillsonburg Committee of Adjustment approve Application File A02-
23, submitted by Anatoli Chkaroubo for the lands described as LT 566 PL 500, 13
Ross Street, Town of Tillsonburg, as it relates to:
Section 5.1 – Accessory Uses, Buildings, Structures – Table 5.1.1.4 -
Regulations for Accessory Buildings and Structures – Lot Coverage,
maximum for all accessory buildings and structures, to increase the
combined total maximum lot coverage from 50 m2 (538.2 ft2) to 82 m2
(882.6 ft2).
1.
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As the proposed variance is:
(i) deemed to be a minor variance from the provisions of the Town of
Tillsonburg Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg
Zoning By-law No. 3295; and,
(iv) in-keeping with the general intent and purpose of the Official Plan.
Moved By: ________________
Seconded By: ________________
THAT Council move out of Committee of Adjustment and move back into regular
Council session at _____ p.m.
9.Planning Reports
9.1 ZN7-22-13 and OP22-15-7 - Implementing Provincial Direction regarding Additional
Residential Units (ARUs)
Moved By: ________________
Seconded By: ________________
THAT Council receive Report 2023-269 as information; and
THAT Staff be directed to proceed with updates to the Official Plan and Zoning By-
Law related to implementing polices and provisions to enable Additional Residential
Unites (ARUs) consistent with Provincial direction as set out in the More Homes Built
Faster Act and accompanying regulations.
10.Delegations
10.1 Meredith Maywood, Oxford County - Tourism Oxford Re: Tourism Oxford
Presentation
Moved By: ________________
Seconded By: ________________
THAT Council receives the delegation from Meredith Maywood from Tourism
Oxford, as information.
10.2 Liz Wismer-Van Meer, Big Brothers Big Sisters of Oxford County Re: Big Brothers
Big Sisters Month
Moved By: ________________
Seconded By: ________________
THAT Council receives the delegation from Liz Wismer-Van Meer of Big Brothers
Big Sisters Oxford regarding Big Brothers Big Sisters Month as information.
Page 4 of 353
11.Deputation(s) on Committee Reports
12.Information Items
Moved By: ________________
Seconded By: ________________
THAT the following items be recieved as information:
12.1 Oxford County Council Report - Community Planning Resource Needs
12.2 Correspondence from the Honourable Michael Tibollo, Associate Minister of Mental
Health and Addictions Re: Homelessness, Mental Health and Addictions
12.3 Correspondence from the Honourable Steve Clark, Minister of Municipal Affairs and
Housing Re: Building Faster Fund
12.4 Correspondence from the Honourable Caroline Mulroney, Minister of Transportation
Re: Southwestern Ontario Transportation Task Force
12.5 Correspondence from the Honourable Sylvia Jones, Minister of Health Re: 2023
Association of Municipalities of Ontario Conference
12.6 Long Point Region Conservation Authority Meeting Minutes - July 5, 2023
13.Office of the Mayor
13.1 MYR 23-02 Association of Municipalities Ontario Conference Summary
Moved By: ________________
Seconded By: ________________
THAT report titled MYR 23-02 AMO Conference 2023 be received as information.
14.Financial Results
14.1 Finance Overview
14.1.1 FIN 23-20 2023 Second Quarter Consolidated Results
Moved By: ________________
Seconded By: ________________
THAT report titled FIN 23-20 2023 Second Quarter Consolidated Operating
Results be received as information.
14.2 Department Results
Moved By: ________________
Page 5 of 353
Seconded By: ________________
THAT the following reports be received as information:
14.2.1 Corporate Services
14.2.1.1 CS 23-13 2023 Second Quarter Corporate Services Department
Results
14.2.2 Economic Development
14.2.2.1 EDM 23-16 2023 Second Quarter Economic Development and
Marketing Results
14.2.3 Finance
14.2.3.1 FIN 23-21 2023 Second Quarter Finance Department Results
14.2.4 Fire and Emergency Services
14.2.4.1 FRS-23-09 2023 Second Quarter Fire Services Results
14.2.5 Operations and Development
14.2.5.1 OPD 23-34 2023 Second Quarter Building, Planning and By-
Law Services Results
14.2.5.2 OPD 23-35 2023 Second Quarter Operations and Development
Services Results
14.2.6 Recreation, Culture and Parks
14.2.6.1 RCP 23-34 2023 Second Quarter Recreation, Culture and
Parks Results
15.Staff Reports
15.1 Chief Administrative Officer
15.1.1 CAO 23-14 Police Services Board Composition Update
Moved By: ________________
Seconded By: ________________
THAT report titled CAO 23-14 Police Services Board Composition Update
be received as information.
15.1.2 CAO 23-15 Early Retirees Benefits
Page 6 of 353
Moved By: ________________
Seconded By: ________________
THAT report titled CAO 23-15 be received as information; andA.
THAT both Option III and Option IV be selected thereby providing
Early Retiree Benefits to Town staff effective January 1, 2024 at
100% premium costs paid by the Town for employees with at least
15 years of Town service (Option III), and 50% cost shared
premiums for employees with less than 15 years of Town service
(Option IV); and
B.
THAT the seven active participants receiving Early Retiree
Benefits be grandfathered per the current program.
C.
15.1.3 CAO 23-10 Updated Employee Recognition and Retirement Policy
Moved By: ________________
Seconded By: ________________
THAT report titled CAO 23-10 Updated Employee Recognition and
Retirement Policy be received as information; and
A.
THAT Council adopts the new Employee Recognition and
Retirement Policy as per the attached; and
B.
THAT a by-law be presented to Council for consideration to adopt
the Employee Recognition and Retirement Policy as attached in
Appendix A.
C.
15.2 Corporate Services
15.2.1 CS 23-15 2024 Council Meeting Dates
Moved By: ________________
Seconded By: ________________
THAT Council receives report CS 23-15 2023/2024 Council
Meeting Dates Schedule and Council and its Committee Meetings
Location Details, as information; and
A.
THAT a Council meeting date of October 23 be added in 2023;
and
B.
THAT the Council meeting dates for 2024 be set as listed within
report CS 23-15.
C.
15.3 Economic Development
15.3.1 EDM 23-15 Request for Reduction in Lot Coverage Requirement - Lots 5
and 6, VIP
Moved By: ________________
Seconded By: ________________
Page 7 of 353
THAT report EDM 23 – 15 Request for Reduction in Lot Coverage
Requirement – Lots 5 and 6, VIP be received; and
A.
THAT Prince Estates Inc be granted a reduction in the Lot
Coverage requirements regarding their purchase of Lots 5 and 6 in
the Van Norman Innovation Park; and
B.
THAT the Lot Coverage requirement be reduced to ten (10)
percent.
C.
15.4 Finance
15.4.1 FIN 23-15 2022 Surplus Allocation
Moved By: ________________
Seconded By: ________________
THAT Council receives report FIN 23-15 2022 Surplus Allocation;
and
1.
THAT the residual 2022 uncommitted surplus totaling $803,488 be
allocated to the following reserves:
2.
$182,510 be transferred to the Fleet and Equipment Reserve3.
$130,496 be transferred to the Facility Infrastructure Reserve4.
$100,000 to be transferred to the Linear Infrastructure Reserve5.
$77,390 be transferred to the RCP Reserve6.
$41,167 to be transferred to the Asset Management Reserve7.
$41,167 be transferred to the Engineering Reserve8.
$30,000 to be transferred to the IT Reserve9.
$13,394 to be transferred to the Physician Recruitment Reserve10.
$187,364 be transferred to the Tax Rate Stabilization reserve11.
15.5 Fire and Emergency Services
15.6 Operations and Development
15.6.1 OPD 23-36 Leaf Collection Improvements
Moved By: ________________
Seconded By: ________________
THAT report OPD 23-36 Leaf Collection Improvements be
received as information; and
A.
THAT staff be directed to eliminate the current “zone collection”B.
Page 8 of 353
leaf collection program; and
THAT staff be directed to begin the Town’s rolling/cyclical leaf
collection program beginning on the 2nd week of October 2023.
C.
15.6.2 OPD 23-30 - Animal Licencing Service Review
Moved By: ________________
Seconded By: ________________
THAT report titled OPD 23-30 be received as information; andA.
THAT the Town’s animal licensing program be amended to
provide free dog licenses (Option 3); and
B.
THAT staff provide notification to DocuPet to terminate the existing
contract and enter into a new contract to provide the existing level
of service without fees for a five (5) year term without any penalty
should the Town wish to exit the term early; and
C.
THAT the current Animal Control By-Law and Rates and Fees By-
Law be amended; and
D.
THAT a by-law to effect the changes be presented to Council for
consideration.
E.
15.7 Recreation, Culture and Parks
15.7.1 RCP 23-35 2023 Rate and Fees By-Law Update
Moved By: ________________
Seconded By: ________________
THAT report titled RCP 23-35 2023 Rates and Fees Bylaw Update
be received as information; and
A.
THAT the proposed adjustments to the 2023 Rates and Fees
Bylaw reflecting the amendment to cemetery columbarium fees be
approved as presented; and
B.
THAT a By-law to amend Schedule A of By-Law 2022-087 being
the Fees and Charges By-law be presented to Council for
consideration.
C.
16.New Business
17.Consideration of Minutes
17.1 Advisory Committee Minutes
Moved By: ________________
Seconded By: ________________
THAT Council receives as information:
Page 9 of 353
The Police Service Board Meeting minutes dated June 21, 2023 •
18.Motions/Notice of Motions
18.1 Councillor Rosehart - Parking Passes for Maple Manor
Moved By: ________________
Seconded By: ________________
WHEREAS correspondence from Maple Manor was received as information at the
August 14, 2023 Town of Tillsonburg Council Meeting requesting parking passes for
families of residents who are palliating
BE IT THEREFORE RESOLVED
THAT Staff create palliative parking exemption passes for palliative/end of life
families at Maple Manor Nursing Home that will exempt families of residents who are
palliating from the two-hour parking limit; and
THAT (4) four of these parking exemption passes be given to be regulated and
issued by Maple Manor Nursing Home; and
THAT a By-Law be brought forward to amend the Traffic and Parking By-Law 2022-
011 to recognize the parking passes for this purpose.
18.2 Councillor Spencer - A Call to the Province to End Homelessness in Ontario
Moved By: ________________
Seconded By: ________________
WHEREAS the homeless crisis is taking a devastating toll on families and
communities, undermining a healthy and prosperous Ontario;
WHEREAS the homelessness crisis is the result of the underinvestment and poor
policy choices of successive provincial governments;
WHEREAS homelessness requires a range of housing, social service and health
solutions from government;
WHEREAS homelessness is felt most at the level of local government and the
residents that they serve;
WHEREAS municipalities and District Social Administration Boards are doing their
part, but do not have the resources, capacity or tools to address this complex
challenge; and,
WHEREAS leadership and urgent action is needed from the provincial government
on an emergency basis to develop, resource, and implement a comprehensive plan
to prevent, reduce and ultimately end homelessness in Ontario.
Page 10 of 353
THEREFORE BE IT RESOLVED THAT the Town of Tillsonburg calls on the
Provincial Government to urgently:
Acknowledge that homelessness in Ontario is a social, economic, and
health crisis;
1.
Commit to ending homelessness in Ontario;2.
Work with AMO and a broad range of community, health, Indigenous and
economic partners to develop, resource, and implement an action plan to
achieve this goal.
3.
AND FURTHER THAT a copy of this motion be sent to the Minister of Municipal
Affairs and Housing; the Minister of Children, Community and Social Services; the
Minister of Health; and to the Association of Municipalities of Ontario.
18.3 Councillor Spencer - Surveillance Camera Installation for Pride Crosswalk
Moved By: ________________
Seconded By: ________________
WHEREAS the Pride Crosswalk installed in August 2023 has seen numerous acts of
vandalism
BE IT THEREFORE RESOLVED
THAT Staff be directed to prepare a staff report to look into:1.
The feesability of installing security camers at the Clock Tower
overlooking the Pride Crosswalk; and
1.
The possibility of allocating funds from the Recreation, Culture and
Parks budget for to install security cameras overlooking the Pride
Crosswalk; and
2.
Options for security camera access for wi-fi and location options.3.
19.Resolutions/Resolutions Resulting from Closed Session
20.By-Laws
Moved By: ________________
Seconded By: ________________
THAT the following By-Laws be read for a first, second and third and final reading and that
the Mayor and Clerk are hereby authorized to sign the same, and place the corporate seal
thereunto.
Page 11 of 353
20.1 By-Law 2023-70 A By-Law to Adopt an Employee Recognition and Retirement
Policy
20.2 By-Law 2023-072 A By-Law to amend By-Law 2022-087 being a By-Law to provide
a schedule of fees for certain municipal applications, services and permits
20.3 By-Law 2023-073 A By-Law to authorize a collective agreement between the
Tillsonburg Firefighter's Association and the Corporation of the Town of Tillsonburg
21.Confirm Proceedings By-law
Moved By: ________________
Seconded By: ________________
THAT By-Law 2023-069, to Confirm the Proceedings of the Council Meeting held on
September 11, 2023, be rad for a first, second and third and final reading and that the Mayor
and Clerk are hereby authorized to sign the same, and place the corporate seal thereunto.
22.Items of Public Interest
23.Adjournment
Moved By: ________________
Seconded By: ________________
THAT the Council meeting of September 11, 2023 be adjourned at _____ p.m.
Page 12 of 353
1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, August 14, 2023
5:30 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Cephas Panschow, Development Commissioner
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
2. Closed Session (5:30 p.m.)
Council agreed unanimously to add item 2.4.2 as a revision to the agenda.
Resolution # 2023-314
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
Page 13 of 353
2
THAT Council move into Closed Session to consider the following:
2.4.1 HYD 23-02 Finance and Regulatory Affairs Manager Position
239 (2) (d) labour relations or employee negotiations.
2.4.2 Verbal Update on Water Negotiations - Mayor Gilvesy
239 (2) (k) a position, plan, procedure, criteria or instruction to be applied
to any negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Carried
2.1 Adoption of Agenda
2.2 Disclosures of Pecuniary Interest and the General Nature Thereof
2.3 Adoption of Closed Session Council Minutes
2.4 Reports
2.4.1 HYD 23-02 Finance and Regulatory Affairs Manager Position
2.4.2 Verbal Update on Water Negotiations - Mayor Gilvesy
2.5 Closed Reports from Advisory Committees
2.6 Back to Open Session
3. Moment of Silence
4. Adoption of Agenda (6:00 p.m.)
Resolution # 2023-320
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
THAT the agenda for the Council meeting of August 14, 2023, be approved with
the following amendment:
Item 10.3 – delegation from John Armstrong and Item 10.4 – delegation
from Tim Ford will be moved to be heard prior to Item 9.1
Carried
Page 14 of 353
3
5. Disclosures of Pecuniary Interest and the General Nature Thereof
None.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-321
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the Council meeting minutes dated July 17, 2023 be approved.
Carried
7. Presentations
7.1 2022 Financial Statements
Whitney Deane, CPA, CA of Millards Chartered Professional Accountants,
appeared before Council to present the 2022 Financial Statements.
Ms. Deane's presentation included the following highlights:
Audit overview and responsibilities of the Auditor;
Accounting practices and attached material overview; and
Results of the audit with explanations.
Council asked various questions to Ms. Deane and staff.
Resolution # 2023-322
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
A. THAT the presentation titled 2022 Financial Statements and 2022
Report to Council be received; and
B. THAT Council approves the 2022 Financial Statements as presented.
Carried
7.2 David Simpson, Director of Public Works, Oxford County Re:
Backflow Prevention Program
David Simpson, Director of Public Works, Oxford County appeared before
Council to present regarding Backflow Prevention Program.
Page 15 of 353
4
Resolution # 2023-323
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT Council receives the presentation from David Simpson, regarding
Backflow Prevention Program, as information.
Carried
7.3 David Simpson, Director of Public Works, Oxford County Re: 2024
Water and Wastewater Master Plan
David Simpson, Director of Public Works, Oxford County appeared before
Council to present the 2024 Water and Wastewater Master Plan. Mr.
Simpson answered various questions from members of Council.
Resolution # 2023-324
Moved By: Councillor Spencer
Seconded By: Councillor Rosehart
A. THAT Council receives the presentation from David Simpson,
regarding the 2024 Water and Wastewater Master Plan, as
information; and
B. THAT the Director of Development and Operations be directed to
prepare a report regarding Oxford County's Water and Wastewater
Masterplan and present to Council for consideration
Carried
7.4 David Simpson, Director of Public Works, Oxford County Re: 2024
Transportation Master Plan
David Simpson, Director of Public Works, Oxford County, appeared before
Council to present the 2024 Transportation Master Plan. Mr. Simpson
answered various questions from members of Council.
Resolution # 2023-325
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
A. THAT Council receives the presentation from David Simpson,
regarding the 2024 Transportation Master Plan, as information; and
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5
B. THAT staff be directed to work with the County to review truck
bypass options.
Carried
8. Public Meetings
Resolution # 2023-326
Moved By: Councillor Rosehart
Seconded By: Councillor Parsons
THAT Council move into the Committee of Adjustment to hear two applications
for Minor Variance at 7:01 p.m.
Carried
8.1 A03-23 Minor Variance - 22 Bidwell Street
Laurel Davies-Snyder, Planner, Oxford County, appeared before the
Committee of Adjustment to provide an overview of the application. Staff
recommend approval of the Minor Variance application.
Opportunity was provided for comments and questions from the members.
Judith Wong, applicant, appeared before Committee to support the
application.
No members of the public appeared before Committee in opposition of the
application.
Resolution # 2023-327
Moved By: Councillor Luciani
Seconded By: Councillor Parker
That the Town of Tillsonburg Committee of Adjustment approve
Application File A03-23, submitted by Opulance Enterprise Limited Inc. for
the lands described as PT LT 1501 PL 500 PT 1 41R607 S/T A68906, 22
Bidwell Street, Town of Tillsonburg, as it relates to:
1. Relief from Section 13.2 – Zone Provisions – Table 13.2: CC
Zone Provisions, Front Yard: Minimum Depth, to decrease the
minimum required front yard depth from 7.5 m (24.6 ft) to 5.1 m
(16.7 ft);
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2. Relief from Section 13.2 – Zone Provisions – Table 13.2: CC
Zone Provisions, Exterior Side Yard: Minimum Width, to
decrease the minimum required exterior side yard from 7.5 m
(24.6 ft) to 4.1 m (13.5 ft);
3. Relief from Section 13.2 – Zone Provisions – Table 13.2: CC
Zone Provisions, Rear Yard: Minimum Depth, to decrease the
minimum required rear yard depth from 3.0 m (9.8 ft) to 0.92 m
(3.0 ft);
4. Relief from Section 5.37.1 – Permitted Projections Into Required
Yards – Table 5.37.1 – Permitted Projections Into Required
Yards, to increase the permitted projection of covered decks,
patios, and porches/verandas from 1.5 m (4.92 ft) to 2.6 m (8.5
ft);
5. Relief from Section 5.37.1 – Permitted Projections Into Required
Yards – Table 5.37.1 – Permitted Projections Into Required
Yards, to decrease the minimum required setback between the
projection and lot line for covered decks, patios, and
porches/verandas from 3 m (9.8 ft) to 2.5 m (8.2 ft);
6. Relief from Section 5.37.1 – Permitted Projections Into Required
Yards – Table 5.37.1 – Permitted Projections Into Required
Yards, to decrease the minimum required setback between the
projection and lot line for uncovered and unenclosed steps from
3 m (9.84 ft) to 1.65 m (5.41 ft);
7. Relief from Section 13.2 – Zone Provisions – Table 13.2: CC
Zone Provisions, Lot Area: Minimum, to decrease the minimum
required lot area from 90 m2 (968.8 ft2) per dwelling unit to 86.5
m2 (925.7 ft2);
8. Section 13.2 – Zone Provisions – Table 13.2: CC Zone
Provisions, Dwelling Unit Area: Minimum, to decrease the
minimum dwelling unit area from 55 m2 (595 ft2) to 37.5 m2
(403.6 ft2); and
9. Section 13.2.2 – Restrictions on Ground Floor Residential
Development, to permit residential use on the ground floor of a
building located on the subject lands
10. to facilitate conversion of a single detached dwelling into a 6-
unit apartment residence, subject to the following condition:
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to facilitate conversion of a single detached dwelling into a 6-unit
apartment residence, subject to the following condition:
1. A Building Permit shall be issued within one year of the date
of the Committee’s decision.
As the proposed variances are:
(i) deemed to be minor variances from the provisions of the
Town of Tillsonburg Zoning BylawNo. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town
of Tillsonburg Zoning By-law No. 3295; and,
(iv) in-keeping with the general intent and purpose of the Official
Plan.
Carried
8.2 A04-23 Minor Variance - 35 King Street
Laurel Davies-Snyder, Planner, Oxford County, appeared before the
Committee of Adjustment to provide an overview of the application. Staff
recommend approval of the Minor Variance application. Opportunity was
provided for comments and questions from Committee.
No members of the public appeared before Committee in support or
opposition of the application.
Resolution # 2023-328
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
That the Town of Tillsonburg Committee of Adjustment approve
Application File A04-23, submitted by Andrew Poleska for the lands
described as as LT 1208 PL 500, 35 King Street, Town of Tillsonburg, as it
relates to:
1. Relief from Section 5.1 – Accessory Uses, Buildings, Structures
– Table 5.1.1.4 - Regulations for Accessory Buildings and
Structures – Lot Coverage, maximum for all accessory buildings
and structures, to increase the combined total maximum lot
coverage from 50 m2 (538.2 ft2) to 63 m2 (678.1 ft2); and,
Page 19 of 353
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2. Relief from Section 5.1.1.4.1 i), to increase the maximum
permitted height of a detached private garage from 4.5 m (14.8 ft)
to 5.9 m (19.4 ft), to facilitate conversion of a detached garage.
Subject to the following condition:
1. A Building Permit shall be issued within one year of the date of
the Committee’s decision.
As the proposed variances are:
(i) deemed to be minor variances from the provisions of the Town
of Tillsonburg Zoning Bylaw No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of
Tillsonburg Zoning By-law No. 3295; and,
(iv) in-keeping with the general intent and purpose of the Official
Plan.
Carried
Resolution # 2023-329
Moved By: Councillor Rosehart
Seconded By: Deputy Mayor Beres
THAT Council move out of Committee of Adjustment and move back into
regular Council session at 7:21 p.m.
Carried
9. Planning Reports
9.1 CP 2023-256 Application for Zone Change - Supplemental Report ZN
7-23-03
Laurel Davies-Snyder, Planner, Oxford County, appeared before Council
to provide an overview of the report.
Opportunity was provided for comments and questions from Council.
Page 20 of 353
9
Resolution # 2023-330
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT the Council of the Town of Tillsonburg approves the zone change
application and parking plan submitted by Tim Ford, whereby the lands
described as LT 616 PL 500; PT LT 615 PL 500 AS IN 229659, Town of
Tillsonburg, known municipally as 332 Broadway, are to be rezoned from
‘Neighbourhood Commercial Zone (NC)’ to ‘Special Neighbourhood
Commercial Zone (NC1-sp)’ to permit two (2) Additional Residential Units
(ARU) in an existing single detached residential dwelling.
Defeated
10. Delegations
10.1 Oxford Community Foundation
Louise Wardrop, Executive Director of the Oxford Community Foundation,
presented to Council with support from Neil Dolson, OCF Board Member
and John and Liz Lessif, OCF Fundholders.
The presentation included the following highlights:
Overview of a Foundation;
Oxford Community Foundation agency work;
Samples of Foundation projects within other municipal jurisdiction;
2023 Warden's Charity Golf Tournament information; and
2023 Board of Directors information.
Ms. Wardrop answered various questions from members of Council.
Resolution # 2023-331
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives the delegation from Louise Wardrop of the Oxford
Community Foundation, as information.
Carried
Page 21 of 353
10
10.2 Larry Lester Re: Proud Designation
Larry Lester presented to Council regarding the Pride Designation.
Resolution # 2023-332
Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
THAT Council receives the delegation from Larry Lester regarding Proud
Designation, as information.
Carried
10.3 John Armstrong Re: ZN 7-23-03
John Armstrong presented to Council in opposition of Zoning Application
ZN 7-23-03. Mr. Armstrong answered various questions from members of
Council.
Resolution # 2023-333
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
THAT Council receives the delegation from John Armstrong regarding ZN
7-23-03, as information.
Carried
10.4 Tim Ford Re: Parking Survey 332 Broadway
Tim Ford, applicant, presented to Council in support of Zoning Application
ZN 7-23-03. Mr. Ford answered various questions from members of
Council.
Resolution # 2023-334
Moved By: Councillor Rosehart
Seconded By: Councillor Spencer
THAT Council receives the delegation from Tim Ford regarding Parking
Survey 332 Broadway, as information.
Carried
Page 22 of 353
11
11. Deputation(s) on Committee Reports
11.1 CAO 23-11 Economic Development Advisory Committee
Recommendation - Cellular Coverage
Councillor Parsons provided an overview of the Committee
recommendation.
Resolution # 2023-335
Moved By: Councillor Parsons
Seconded By: Councillor Parker
A. THAT report titled CAO 23-11 Cellular Coverage Concerns be
received as information; and
B. THAT Council approve the recommendation of the Economic
Development Advisory Committee as follows:
THAT the Economic Development Advisory Committee
recommends to Council that a letter be sent to local
telecommunications providers, SWIFT and local municipalities
regarding poor cellular coverage in the Tillsonburg and
surrounding area in support of economic development and our
growing community.
Carried
11.2 CS 23-14 MCHSA Advisory Committee Recommendation –
Discussion of Indigenous History in Tillsonburg
Councillor Spencer provided an overview of the Committee
recommendation.
Resolution # 2023-336
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
A. THAT report number CS 23-14 titled Museum, Culture, Heritage &
Special Awards Advisory Committee Recommendation –
Discussion of Indigenous History in Tillsonburg be received as
information; and
B. THAT Council approve the recommendation of the Museum,
Culture, Heritage & Special Awards Advisory Committee as follows:
Page 23 of 353
12
THAT in anticipation of the National Day for Truth and Reconciliation in
September of this year, the Museum, Culture, Heritage & Special Awards
Advisory Committee recommends to Council that staff be directed to:
A. Investigate the copyright of the Archaeological Assessment
(Stage 4) Final Report on the Tillsonburg Village (AfHe-38)
Town of Tillsonburg, prepared by Archaelogix Inc.in February
2002
B. Investigate the legalities of posting the aforementioned
document on the Town of Tillsonburg’s website
C. Contact representatives of the Six Nations of the Grand and
Mississauga’s of the Credit First Nation for assistance/approval
of the Town of Tillsonburg website content regarding the history
of area Indigenous Peoples
Carried
12. Information Items
Resolution # 2023-337
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
THAT the correspondence from Maplewood Manor regarding Parking, the
correspondence from the Ontario Coalition for Better Child Care, the Community
Planning Supplementary Report from Oxford County and the correspondence
from CN regarding Rail Safety week be received as information.
Carried
12.1 Letters from Maplewood Manor re: Parking
12.2 Ontario Coalition for Better Child Care Re: 23rd Annual Child Care
Worker and Early Childhood Educator Appreciation Day, October 17,
2023
12.3 Oxford County - Community Planning Supplementary Report CP
2023-194 - Review of a Place to Grow
12.4 CN Re: Rail Safety Week 2023 Proclamation Request
Page 24 of 353
13
13. Staff Reports
13.1 Chief Administrative Officer
13.2 Corporate Services
13.2.1 CS 23-16 Establishing an Equity, Diversity and Inclusion (EDI)
Action Plan
Resolution # 2023-338
Moved By: Councillor Spencer
Seconded By: Councillor Parsons
A. THAT Report CS 23-16, Equity, Diversity and Inclusion (EDI)
Committee, be received as information; and
B. THAT staff continue to monitor the EDI Committee formation
within the County of Oxford and provide an update report to
Council in Q2 of 2024; and
C. THAT Council supports the online Diversity, Equity, and
Inclusion in the Workplace training being expanded to Town
of Tillsonburg Advisory Committee members and staff be
directed to complete the rollout of the training to all
members; and
D. THAT staff be directed to report to council on creation of an
internal EDI Committee.
Carried
13.3 Economic Development
13.3.1 EDM 23-14 VIP Lot 7 Expression of Interest Listing Results and
Offer to Purchase
Resolution # 2023-339
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
A. THAT report titled EDM 23-14 VIP Lot 7 Expression of
Interest Listing Results and Offer to Purchase be received;
and,
Page 25 of 353
14
B. THAT a by-law be brought forward authorizing an
Agreement of Purchase and Sale with Danny Kimura In
Trust with the Mayor and Clerk being authorized to execute
all documents required to effect a transfer of the property
described as part of Block 3, Plan 41M-381 and more
specifically described as Parts 20, 21 and 22 on Plan 41R-
10330.
Carried
13.4 Finance
13.4.1 FIN 23-14 - 2022 Financial Statement Reconciliation
Resolution # 2023-340
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT Council receives report FIN 23-14 2022 Financial Statement
Reconciliation as information.
Carried
13.4.2 2022 Summary of Reserves and Trusts
Resolution # 2023-341
Moved By: Councillor Rosehart
Seconded By: Councillor Parsons
THAT Council receives report FIN 23-16, 2022 Summary of
Reserves and Trusts, as information.
Carried
13.4.3 FIN 22-07 - 2022 Annual Investment Report w Appendix
Resolution # 2023-342
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
Page 26 of 353
15
THAT Council receives report FIN 23-17, 2022 Annual Investment
Report as information.
Carried
13.4.4 FIN 20-34 2024 Budget Schedule
Resolution # 2023-343
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
A. THAT Council receives report FIN 23-19 2024 Budget Schedule;
and
B. THAT the following dates are scheduled for Council Budget
Meetings;
1. Monday, November 20, 2023 9:00am-3:00pm
2. Wednesday, December 13, 2023 5:00pm-9:00pm
3. Monday, January 15, 2024 5:00pm-9:00pm
Carried
13.4.5 FIN 23-18 - Municipal Capital Facility Designation (Interim
Town Hall)
Resolution # 2023-344
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
A. THAT report FIN 23-18 titled Municipal Capital Facility
Designation (Interim Town Hall) be received; and
B. THAT a By-Law be brought forward for Council
consideration to classify the Lease Agreements dated May
16, 2023 between R.E. Wood Realty Limited and the Town
of Tillsonburg, and dated May 26, 2023 between Community
Living Tillsonburg and the Town of Tillsonburg as municipal
capital facilities agreements made pursuant to Section
110(1) of the Municipal Act, 2001 S.O. 2001 c.25, as
amended, and to hereby exempt the properties known
municipally as 51 Brock Street East and 55 Brock Street
Page 27 of 353
16
East; Tax Roll Numbers 3204-030-030-02300 and 3204-
030-030-02400 (the “Leased Lands”) from property taxation
for municipal and school board purposes commencing
September 1, 2023 and to remain in effect for the duration of
the two (2) year Lease Terms and any subsequent renewals;
and
C. THAT the Clerk be directed to notify the Minister of Finance,
the Municipal Property Assessment Corporation, the County
of Oxford, the Tillsonburg BIA and the secretary of all school
boards which includes the land exempted, at the enactment
of the By-Law.
Carried
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-28 Hangar Land Lease Agreement Amendment
Taxiway G1-5
Resolution # 2023-345
Moved By: Councillor Luciani
Seconded By: Councillor Rosehart
A. THAT report titled OPD 23-38 Hangar Land Lease
Agreement Amendment Taxiway G1-5 be received as
information; and
B. THAT a By-law be presented to Council for consideration
effect the following:
i. To terminate the existing lease with Jonathon Leahy for
Taxiway G1 Lot #5; and
ii. To execute the Hangar Land Lease Agreement
Amendment Taxiway G1 Lot #5 whereby Jaime
Alexander will assume the rights to Taxiway G1 Lot #5;
and
iii. To repeal By-law 2021-016.
Carried
Page 28 of 353
17
13.6.2 OPD - Water and Wastewater Contract Negotiations Update
Resolution # 2023-346
Moved By: Councillor Rosehart
Seconded By: Councillor Parsons
THAT report titled OPD-23-24 Water and Wastewater Contract
Negotiations Update be received as information.
Carried
13.6.3 OPD 23-32 - Kinsmen Pedestrian Bridge Detailed Design -
Option 4
Resolution # 2023-347
Moved By: Councillor Luciani
Seconded By: Councillor Spencer
A. THAT Council direct Staff and Planmac Engineering Inc. to
engineer and design the replacement of the Kinsman
Pedestrian Bridge reflective of Option 4 a Prefabricated
Pedestrian Bridge; and
B. THAT Town Staff be directed to refine and continue to report
back to Council cost estimate(s) that are to be evaluated and
presented through the Town’s annual budget process.
Carried
13.6.4 OPS-23-33 - Bradburn Municipal Drain - Major Improvements
Resolution # 2023-348
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
A. THAT report OPD23-33 Bradburn Municipal Drain - Major
Improvements as petitioned under Section 78 of the
Drainage Act R.S.O 1990 be received as information; and
B. THAT due to timing of the petition and being subject to the
Municipal Drainage Act, the purchasing process be waived
in accordance with Section 6 of the Town’s Purchasing
Policy; and
Page 29 of 353
18
C. THAT Council appoints R.J. Burnside & Associates Limited
in the capacity of a drainage engineer to represent the
Town’s interest.
Carried
13.7 Recreation, Culture and Parks
13.7.1 Bridges Subdivision and Parkland Dedication
Resolution # 2023-349
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT report titled RCP-23-34 Bridges Subdivision Parkland
Dedication and Toboggan Hill be received as information.
Carried
14. New Business
15. Consideration of Minutes
15.1 Advisory Committee Minutes
Resolution # 2023-350
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
THAT Council receives the following as information:
The Economic Development Advisory Committee Minutes dated
July 11, 2023
The Affordable and Attainable Housing Committee Minutes dated
June 13, 2023
The Affordable and Attainable Housing Committee Minutes dated
July 26, 2023
The Airport Advisory Committee Minutes dated July 20, 2023
Carried
Page 30 of 353
19
16. Motions/Notice of Motions
16.1 Traffic Enforcement Police Officer - Councillor Parker
Resolution # 2023-351
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
WHEREAS The Town of Tillsonburg Council finds the hiring of a Traffic
Enhancement Police Officer to be necessary; and
WHEREAS the importance of proceeding forward with this initiative
necessitates the town to be prepared to immediately hire for this position
following the lifting of the Provincial hiring freeze;
BE IT THEREFORE RESOLVED:
THAT Staff initiate the necessary steps to move forward with the hiring of
a traffic enhancement Police Officer; and
THAT the hiring of a Traffic enhancement Police Officer be included in the
in the 2024 budget recognizing that the budgeted amount may only be
partially used in 2024, therefore any excess funds should be carried
forward to 2025 to support this hiring; and
THAT this resolution be forwarded to Detachment Commander, Inspector
Tony Hymers.
Carried
17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2023-063 A BY-LAW to amend Zoning By-Law Number 3295,
as amended (ZN 7-23-03)
By-law 2023-063 was removed as the associated motion was defeated.
18.2 By-Law 2023-065 A By-Law to enter into an airport hangar land lease
agreement with Jaime Alexander for Taxiway G1 Lot 5, and to repeal
By-Law 2021-016
18.3 By-Law 2023-066 A By-Law to authorize an agreement of easement
and purchase and sale with E&E McLaughlin Ltd. for the property
described as Lot 4, Sandy Court
Page 31 of 353
20
18.4 By-Law 2023-064 A BY-LAW to Authorize Tax Exemptions for Land
Leased at 51 & 55Brock Street East by the Town of Tillsonburg for
the Provision of Municipal Capital Facilities as permitted pursuant to
Subsection 110(6) of the Municipal Act
18.5 By-Law 2023-68 A By-Law to authorize an agreement of purchase
and sale with Daniel Kimura in Trust for the property described as
part of Block 3, Plan 41M-381 and more specifically described as
Parts 20, 21 and 22 on Plan 41R-10330
Resolution # 2023-352
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
THAT a By-Law to amend Zoning By-Law Number 3295, as amended (ZN
7-23-03); and
THAT A By-Law to enter into an airport hangar land lease agreement with
Jaime Alexander for Taxiway G1 Lot 5, and to repeal By-Law 2021-016;
and
A By-Law to authorize an agreement of easement and purchase and sale
with E&E McLaughlin Ltd. for the property described as Lot 4, Sandy
Court; and
A By-Law to authorize tax exemptions for land leased at 51 & 55 Brock
Street East by the Town of Tillsonburg for the Provision of Municipal
Capital Facilities as permitted pursuant to Subsection 110(6) of the
Municipal Act; and
A By-Law to authorize an agreement of purchase and sale with Daniel
Kimura in Trust for the property described as part of Block 3, Plan 41M-
381 and more specifically described as Parts 20, 21 and 22 on Plan 41R-
10330 be read for a first, second, and third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
Page 32 of 353
21
19. Confirm Proceedings By-law
Resolution # 2023-353
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
THAT By-Law 2023-067, to Confirm the Proceedings of the Council Meeting held
on August 14, 2023, be read for a first, second, third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
21. Adjournment
Resolution # 2023-354
Moved By: Councillor Spencer
Seconded By: Councillor Parker
THAT the Council meeting of August 14, 2023 be adjourned at 9:32 p.m.
Carried
Page 33 of 353
Community Planning
P. O. Box 1614, 21 Reeve Street
Woodstock, Ontario, N4S 7Y3
Phone: 519-539-9800, Fax: 519-421-4712
www.oxfordcounty.ca
Our File: A02-23
APPLICATION FOR MINOR VARIANCE
TO: Town of Tillsonburg Committee of Adjustment
MEETING: September 11, 2023
REPORT NUMBER: CP 2023-258
OWNER: Anatoli Chkaroubo
13 Ross Street
Tillsonburg, Ontario N4G 3N7
REQUESTED VARIANCE:
1. Section 5.1 – Accessory Uses, Buildings, Structures – Table 5.1.1.4 - Regulations for
Accessory Buildings and Structures – Lot Coverage, maximum for all accessory
buildings and structures, to increase the combined total maximum lot coverage from 50
m2 (538.2 ft2) to 82 m2 (882.6 ft2) to permit a shed accessory to a residential use.
LOCATION:
The subject property is described as LT 566 PL 500. The property is located at the northern end
of Ross Street, immediately west of the Lake Lisgar Waterpark and are known municipally as 13
Ross Street.
BACKGROUND INFORMATION:
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule ‘T-1’- Town of Tillsonburg Land Use Plan Residential
Schedule ‘T-2’ - Town of Tillsonburg Residential Density Plan Low Density Residential
TOWN OF TILLSONBURG ZONING BY-LAW: Low Density Residential
– Type 1 (R1)
Land uses immediately to the north, south, and west of the subject property are primarily single
detached. The Lake Lisgar Waterpark is located to the east of the subject property.
Page 34 of 353
File Number: A02-23 Report Number 2023-258
Page 2
COMMENTS:
(a) Purpose of the Application:
The applicant is proposing relief from the above-noted provision of the Town’s Zoning By-law to
facilitate the issuance of a building permit for a detached shed that was constructed without the
benefit of a permit. The addition of the detached shed to the subject property exceeds the
maximum allowable lot coverage for Accessory Buildings and Structures contained in the Town’s
Zoning By-law.
The subject property is located at the northernmost end of Ross Street, and immediately west of
the Lake Lisgar Waterpark. The property contains a single detached dwelling constructed circa
1941, a detached garage constructed in 1994, and a detached shed constructed in 2022. Plate
3 illustrates the location of the structures on the property.
The applicant has stated that they were not aware that a variance was required to construct the
shed and has been working with Building Services staff and Planning staff to rectify the issue.
The Maximum Lot Coverage for all Accessory Uses, Buildings and Structures in a Residential
Zone is a combined total of 10% of the lot area, to a maximum of 50 m2 (538.2 ft2) of the ground
floor area (GFA). In this instance, the shed constructed in 2022, comprising approximately 28.45
m2 (306.35 ft2), results in an overall GFA of approximately 82 m2 (882.6 ft2), exceeding the
permitted GFA by 32 m2 (344.46 ft2).
The subject lands are approximately 995.2 m2 (10,712 ft2) in area, have an approximate depth of
41.97 m (137.7 ft), and have a frontage of approximately 22.64 m (74.28 ft) on Ross Street.
Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the
zoning in the immediate vicinity.
Plate 2, Arial Map 2020, provides an aerial view of the subject lands and surrounding properties.
Plate 3, Applicant’s Sketch, shows the location of the existing house, existing garage, and shed
on the subject property, as provided by the applicant.
(b) Agency Comments:
Oxford County Public Works, Tillsonburg Building Services Department, Tillsonburg Engineering,
Tillsonburg Hydro, and Tillsonburg Economic Development and Marketing indicated that they
have no comments or concerns regarding this proposal.
(c) Public Consultation
Public Notice was provided to surrounding property owners on August 30, 2023, in accordance
with the requirements of the Planning Act. As of the writing of this report, no comments or
concerns had been received from the public.
Page 35 of 353
File Number: A02-23 Report Number 2023-258
Page 3
(d) Intent and Purpose of the Official Plan:
The subject lands are located within the ‘Low Density Residential’ designation according to the
Town of Tillsonburg Residential Density Plan, as contained in the Official Plan.
Low Density Residential Districts are those lands that are primarily developed or planned for a
variety of low-rise, low density housing forms including both executive and smaller single-
detached dwellings, semi-detached, duplex, and converted dwellings, street-fronting townhouses,
and other similar forms of development. Within these areas, it is intended that there will be a
mixing and integration of different forms of housing to achieve a low overall density of use.
The use of the subject lands for residential purposes together with buildings and structures
accessory to the residential use generally complies with the relevant policies of the Official Plan.
(e) Intent and Purpose of the Zoning By-law:
The subject property is zoned ‘Low Density Residential Type 1 (R1)’ in the Town of Tillsonburg
Zoning By-law, which permits single detached dwellings.
The Maximum Lot Coverage provision for Accessory Uses, Buildings and Structures in Table
5.1.1.4 for properties on lands with Residential zoning is intended to ensure that an appropriate
amount of amenity area is available for residents on the same lot as their dwelling, and that such
uses are complimentary to the size and scale of principal structures and/or buildings and uses on
adjacent lots. Further, this provision is intended to ensure that accessory uses, buildings, and
structures do not create an undesirable situation for the development of the lands and
neighbouring properties (e.g. visual impact, impact on privacy).
In this instance, the shed is approximately 28.45 m2 (306.23 ft2) in area. Table 5.1.1.4 specifies
that the Maximum Lot Coverage for Accessory Structures is 10% of the lot area, up to 50 m2
(538.2 ft2). Although the total area of the two Accessory Structures – the garage and shed - is
less than 10% of the lot area, the maximum of 50 m2 (538 ft2) permitted by the By-law is exceeded
by approximately 64%. While the total gross floor area of the two Accessory Structures exceeds
the limit, on a percentage basis, the combined GFA remains below the 10% of the lot area, and
the shed maintains the setback requirements contained in the Zoning by-law. Further, the subject
property is significantly larger than the minimum standard in the Zoning By-law which provides for
accommodating a larger accessory structure GFA and means that a reasonable amount of
amenity area is maintained on the lot.
Staff is therefore of the opinion that the lot area is sufficient to accommodate the accessory
structures without negatively impacting abutting properties, and the requested relief from the
Maximum Lot coverage to accommodate the shed constructed in 2022 is reasonable.
(f) Desirable Development/Use:
It is the opinion of this Office that the Applicant’s request can be considered minor and desirable
for the development of the subject property.
Plate 3 – Applicant’s Sketch - illustrates the location of the shed on the property in the rear yard,
behind the garage. The applicant has advised that the shed will be used primarily for storage,
and neither water nor sewer services will be installed in the shed. In addition, as the height of the
new shed is less than the height of the house and garage, it is not visible from Ross Street. While
Page 36 of 353
File Number: A02-23 Report Number 2023-258
Page 4
visible from the Lake Lisgar Waterpark property to the immediate east, the shed’s location at the
northwest corner of the property is such that it does not impact viewscapes or functions within the
park. Therefore, Planning staff are generally satisfied that the shed has minimal impact on
surrounding properties in terms of compatibility and form, and that it does not interfere with the
normal use of nearby properties.
It is the opinion of this Office that the proposed relief is in keeping with the general intent and
purpose of the Official Plan and Town Zoning By-law and can be given favourable consideration.
RECOMMENDATION:
That the Town of Tillsonburg Committee of Adjustment approve Application File A02-23,
submitted by Anatoli Chkaroubo for the lands described as LT 566 PL 500, 13 Ross Street, Town
of Tillsonburg, as it relates to:
1. Section 5.1 – Accessory Uses, Buildings, Structures – Table 5.1.1.4 - Regulations for
Accessory Buildings and Structures – Lot Coverage, maximum for all accessory
buildings and structures, to increase the combined total maximum lot coverage from 50
m2 (538.2 ft2) to 82 m2 (882.6 ft2).
As the proposed variance is:
(i) deemed to be a minor variance from the provisions of the Town of Tillsonburg Zoning By-
law No. 3295;
(ii) desirable for the appropriate development or use of the land;
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law
No. 3295; and,
(iv) in-keeping with the general intent and purpose of the Official Plan.
SIGNATURES
Authored by: Original signed by Laurel Davies Snyder, RPP, MCIP
Development Planner
Approved for submission: Original signed by Gordon K. Hough, RPP
Director
Page 37 of 353
August 10, 2023
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
710
Notes
NAD_1983_UTM_Zone_17N
36 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 1: Location Map with Existing Zoning A02-23 - Chkaroubo LT 566 PL 500, 13 Ross Street, Tillsonburg
Ross Street
Gowrie Street East
Denton Avenue
Railway Street
Lake Lisgar
Water Park
John Street
Subject Property
House
Garage
Shed
Page 38 of 353
August 10, 2023
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
710
Notes
NAD_1983_UTM_Zone_17N
36 Meters
Zoning Floodlines
Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Land Use Zoning (Displays
1:16000 to 1:500)
Plate 2: 2020 Aerial Map A02-23 - Chkaroubo LT 566 PL 500, 13 Ross Street, Tillsonburg
Shed Garage
House
Subject
Property
Ross Street
Railway Street
Denton Avenue
John Street
Lake Lisgar
Waterpark
Page 39 of 353
Plate 3: Applicant's Sketch A02-23 - Chkaroubo LT 566 PL 500, 13 Ross Street, TillsonburgRoss StreetJohn StreetSubject PropertyShedGarageHouseLake Lisgar WaterparkPage 40 of 353
Report No: CP 2023-269 COMMUNITY PLANNING Council Date: September 11, 2023
To: Mayor and Members of Tillsonburg Council
From: Laurel Davies Snyder, Development Planner, Community Planning
Implementing Provincial Direction regarding Additional Residential Units
REPORT HIGHLIGHTS
•The Province has recently amended the Planning Act through Bills 109, 23, and 97 to expandas-of-right permissions regarding Additional Residential Units (ARUs) in single detached,semi-detached, and row-house dwellings, and in a structure ancillary to such dwellings.
•The amended Planning Act directs municipalities to permit up to three (3) units per residentialproperty (i.e., up to two (2) ARUs in the principal dwelling, or one (1) ARU in an ancillarystructure and one (1) ARU in the principal dwelling).
•This report outlines Provincial direction regarding ARUs, and staff recommendations foramendments to the Official Plan and the Town’s Zoning By-law to facilitate legislationpertaining to ARUs.
DISCUSSION
Purpose and Background
The Provincial Government has made amendments to various legislation and regulations to place a stronger focus on increasing housing affordability, availability/supply and mix/range as a matter of Provincial interest. Bill 108, the More Homes, More Choices Act, 2019, came into effect in September 2019. This Act amended relevant provisions of the Planning Act to permit up to 3 residential units on a lot (including the principal dwelling), and the establishment of an ARU in a single detached, semi-detached or row house dwelling and within a building or structure accessory to a principal dwelling.
The accompanying Planning Act regulations (O. Reg 299/19) set out specific requirements and standards with respect to additional residential units, as follows:
-Each ARU shall have one parking space that is provided and maintained for the sole useof the occupant of the ARU and may be a tandem space;-An ARU may be occupied by any person regardless of whether the person who occupies
the ARU is related to the person who occupies the primary residential unit and whetherthe person who occupies either the primary additional residential unit is the owner of thelot; and,-Where the use of ARUs is authorized, an ARU is permitted, regardless of the date ofconstruction of the primary residential unit.
Page 41 of 353
Report No: CP 2023-269 COMMUNITY PLANNING
Council Date: September 11, 2023
Page 2 of 7
The Planning Act was further amended through Bill 23, the More Homes Built Faster Act, which
required municipalities to permit ARUs on ‘any parcel of urban residential land’ (meaning a parcel of land within an area of settlement on which residential use, other than ancillary residential use, is permitted by by-law and that is served by municipal water and wastewater services).
The Planning Act resulting from Bill 23 is now more prescriptive and requires municipalities to enact Official Plan policies and Zoning By-law provisions to allow for the establishment of Additional Residential Units (ARUs). Restrictions/limitations to facilitating ARUs can only be considered with respect to physical restrictions related to hazards (e.g. areas subject to flooding or erosion) or where the provision of such units would be a strain on a community’s capacity to provide municipal services.
Further, the Planning Act restricts appeals of ARU Official Plan policies and Zoning By-law provisions so that only the Minister of Municipal Affairs and Housing has the right to appeal municipal decisions to the Ontario Land Tribunal (OLT) on such matters.
The Planning Act does not include a definition of an ARU, however, Planning Act regulations currently set out the following specific requirements and standards with respect to ARUs:
•No official plan may contain any policy that has the effect of prohibiting the use of:
a)two residential units in a detached house, semi-detached house or rowhouse on a parcelof urban residential land, if all buildings and structures ancillary to the detached house,
semi-detached house or rowhouse cumulatively contain no more than one residential unit;b)three residential units in a detached house, semi-detached house or rowhouse on a parcelof urban residential land, if no building or structure ancillary to the detached house, semi-detached house or rowhouse contains any residential units; or,c)one residential unit in a building or structure ancillary to a detached house, semi-detachedhouse or rowhouse on a parcel of urban residential land, if the detached house, semi-detached house or rowhouse contains no more than two residential units and no otherbuilding or structure ancillary to the detached house, semi-detached house or rowhousecontains any residential units.
•Each ARU shall have one (1) parking space that is provided and maintained for the sole useof the occupant of the ARU, and it may be a tandem space. Further, no official plan shallcontain any policy that has the effect of requiring more than one parking pace to be provided
and maintained in connection with an ARU.
•ARUs are intended to be smaller than the primary dwelling unit, but no official plan maycontain any policy that provides for a minimum floor area of a residential unit.
•An ARU may be occupied by any person regardless of whether the person who occupies theARU is related to the person who occupies the primary residential unit and whether the person
who occupies either the primary or additional ARU is the owner of the lot.
•Where the use of ARUs is authorized, an ARU is permitted, regardless of the date ofconstruction of the primary residential unit.
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Report No: CP 2023-269 COMMUNITY PLANNING
Council Date: September 11, 2023
Page 3 of 7
Comments
Planning staff have been working with Tillsonburg Building Services staff and Tillsonburg Operations and Development staff to identify changes required to the Official Plan and Zoning By-law to bring policies and zoning provisions into compliance with Provincial legislation regarding ARUs, and to identify Town-specific provisions for ARUs that will work towards addressing the local priority for providing a greater range of housing types and tenures for current and future residents. The focus of this report is to present draft amendments proposed by County and Town staff. Draft versions of the proposed amendments to the Official Plan and to the Town’s Zoning By-law are attached to this report as Appendix 1 and Appendix 2, respectively.
Official Plan
With respect to the Official Plan, modification to existing policies is required to reflect legislative changes to the Planning Act regarding ARUs. The proposed amendments to the Official Plan would predominantly affect the Low Density Residential policies for the Town of Tillsonburg as contained in Section 8.2.4. The key elements of the proposed policy amendments include:
•establishing a definition for additional residential units;
•including ARUs as a permitted form of backyard infill;
•requiring that the Town’s Zoning By-law establish specific zoning provisions that must be met to allow ARUs to be established on a lot;
•establishing that ARUs are allowed in single detached, semi-detached and townhouse dwellings in the R1, R1A, R2 and R3 Zones (as required by Provincial legislation) where
the Town is satisfied that various development review criteria can be met, such as:o maximum of two ARUs per lot (i.e. one in the principal dwelling and/or one in an ancillary dwelling);
o ARUs are clearly secondary and subordinate to the principal dwelling and limited in size to maintain affordability and minimize potential impacts on infrastructure and public service facilities;
o the principal dwelling must have direct, individual vehicular access to a public street;o dwellings and lots are large enough to accommodate the ARU and provide for adequate parking, landscaping, and outdoor amenity areas;o the existing infrastructure and public service facilities servicing the area are adequate to accommodate the establishment of ARUs;
o ARUS are not permitted where a lot or dwelling already contains other accessory units/uses (e.g. boarding/lodging house, garden suite, converted dwelling unit, bed and breakfast); and,
o potential impacts on environmental and/or heritage resources and any environmental constraints (e.g. natural or man-made hazards, noise, vibration, emissions, etc.) can be adequately addressed.
•an ARU cannot be severed from the lot containing the principal dwelling; and,
•the Town may consider the use of other supplementary tools and measures to assist in ensuring ARUs are appropriately regulated, including registration and/or licensing, on-street parking regulations, new/updated property standards by-laws, etc.
Zoning By-law
Provincial direction with respect to providing affordable housing options has been clear and consistent in that municipalities are required to implement Zoning provisions to facilitate ARUs.
The following section provides an overview of the recommended changes to the Town’s Zoning By-law to implement Provincial direction regarding ARUs.
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Council Date: September 11, 2023
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Definition of an Additional Residential Unit (ARU)
ARUs are not currently defined in the Town’s Zoning By-law. The following definition has been used in all Oxford County municipalities where ARUs have been incorporated:
“An Additional Residential Unit (ARU) is a dwelling unit located within the principal dwelling on the lot or in a permanent detached accessory building on the lot, and which is secondary and subordinate to the principal dwelling on the lot. Additional residential unit(s) shall not include a trailer, a mobile home, a motor home, or recreational vehicle.”
Where ARUs are Permitted – Zones and Dwelling Types
Generally, ARUs are permitted in residentially zoned lands that permit single detached, semi-detached, and rowhouse (townhouse) dwelling types. In the Town of Tillsonburg, this means that any such dwellings in the R1, R1A, R2 or R3 Zone are eligible for up to
two (2) ARUs where both ARUs could be in the principal dwelling or one (1) ARU can be in the principal dwelling and one (1) ARU can be in an accessory structure, subject to meeting all established zone provisions/standards.
In effort to support compatibility of land uses, ARUs are generally not permitted on lots that already contain other accessory units/uses including a boarding/lodging house or
group home, or a home occupation characterized by higher occupancy, including but not limited to a bed and breakfast establishment.
Number of Residential Units and ARUs per Lot
The provision specifying the maximum number of dwellings or dwelling units per lot for the R1, R1A, R2, and R2 Zones needs to be amended to allow up to three (3) residential units per lot.
Also, the Zoning By-law does not currently permit ARUs; the provisions in the R1, R1A, R2 and R3 Zones need to be updated to permit two ARUs within a principal dwelling, or
one with in a principal dwelling and one within an accessory building.
Maximum Size per ARU
Generally, municipalities in Oxford County have identified ARUs as being ‘accessory’ or ‘secondary’ to the principal residential use of the lot, stipulating that such unit is to be
subordinate or ancillary to the principal use, without specifically indicating limits on gross floor area (GFA). This approach suggests that any ARU that is less than 50% of the overall principal dwelling GFA would be considered ‘accessory’ or ‘secondary’.
It is recommended that zoning provisions limit the gross floor area of ARUs on a property to no more than 45% of the GFA of the principal dwelling on the lot. It is also
recommended that a clarification be included that notwithstanding this maximum gross floor area limit, an ARU may occupy the whole of a basement of a dwelling. This would allow for a more efficient division of floor space within a dwelling to accommodate an ARU.
The recommendations regarding the maximum size of an ARU in a detached structure is provided in the section “ARUs in Detached Structures”.
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Report No: CP 2023-269 COMMUNITY PLANNING
Council Date: September 11, 2023
Page 5 of 7
Compliance with Zoning Provisions The legislative changes to the Planning Act do not exempt ARUs from complying with municipal zoning by-law performance standards. This means that existing zoning provisions apply when ARUs are proposed for a specific property (e.g. parking, lot area, lot frontage, building height, setbacks, lot coverage). Entrances for ARUs To support the function of ARUs as distinct dwelling units, County and Town staff support that entrances should be separate and distinct from the entrance provided for the principal dwelling, and that entrances can be accessed from the outside of the building or from a common hallway or stairway from inside the building. Parking
In addition to the parking requirements for the principal dwelling set out in Section 5.24 of the Town’s Zoning By-law, one (1) additional parking space must be provided for each ARU on the same lot, and the required ARU parking space may be a tandem parking space. A municipality cannot require more than one (1) parking space for each ARU.
The Town of Tillsonburg is bringing forward several “housekeeping” amendments to the Zoning By-law in a separate application. To align parking provisions for street fronting
townhouses with what is happening in various new developments in Tillsonburg, the amendments to parking provisions for street fronting townhouses are proposed as follows:
• Minimum Width of Parking Space: Reduce minimum width from 2.7 m (8.86 ft) to 2.59 m (8.5 ft); and,
• Maximum Driveway Width: Current provisions state that within a residential zone, a maximum of 50% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, may be occupied by a driveway or parking area. The proposed amendment is to allow for a maximum of 84% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, or a maximum of 5.18 m (17 ft), to be occupied by a driveway or parking area.
ARUs in Accessory Structures
A maximum of one (1) ARU per property can be in a detached accessory structure, subject to meeting zoning provisions for the property and provisions governing Accessory
Structures, set out in Section 5.1, Accessory Uses, Buildings, Structures. Building Services staff and Operations and Engineering Services staff agree that it is reasonable to utilize the provisions in Table 5.1.1.4 – Regulations for Accessory Buildings and
Structures – to govern detached ARUs. These provisions include:
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Report No: CP 2023-269 COMMUNITY PLANNING
Council Date: September 11, 2023
Page 6 of 7
Provision Lots less than 1500 m2 (16,146 ft2) Lots greater than 1500 m2 (16,146 ft2)
Permitted Location Interior Side Yard or Rear Yard
Interior Side Yard or Rear Yard
Distance from Main
Buildings, Minimum
1.2 m (3.9 ft) 1.2 m (3.9 ft)
Height, Maximum 3.7 m (12.1 ft) 4.5 m (14.8 ft)
Rear Yard and Interior Side Yard Setback, Minimum
1.2 m (3.9 ft) 1.2 m (3.9 ft)
Lot Coverage, maximum for all accessory buildings and structures
Combined total of 10% of lot area to a maximum of 50 m2 (538.2 ft2) of ground floor area.
100 m2 (1076.4 ft2) of ground floor area.
Exclusion from calculation of total lot coverage: 5.1.1.4.1 iii)
On a residentially or entrepreneurial zoned lot, one (1) accessory building, not exceeding 10.0 m2 (107.6 ft2) in gross floor area, may be excluded from the calculation of total lot coverage.
Where ARUs are not Permitted ARUs and associated parking spaces/areas cannot be located on lots that pose hazards
(e.g. flooding), where existing infrastructure and public service facilities servicing the area are not adequate to accommodate the establishment of ARUs, and, where accessory uses already exist. Lots where ARUs are not permitted include:
• any lot that does not have frontage on an improved street in accordance with Section
5.29 of the Zoning By-law;
• any lot that is not connected to municipal services in accordance with Section 5.14 of
the Zoning By-law;
• any lot containing a boarding or lodging house, a group home, a garden suite, a converted dwelling, a duplex dwelling, a mobile home, or a bed and breakfast establishment; and,
• on any lot containing natural hazards, unless clearance or approval from the Conservation Authority having jurisdiction has been obtained, or on any lot that does not meet Provincial access standards during a regulatory flood event.
Next Steps Planning staff recommend that the Town of Tillsonburg proceed with amendments to the Official
Plan and the Town’s Zoning By-law required to implement Provincial direction regarding Additional Residential Units (ARUs). With Council’s direction, staff will present the proposed amendments to Tillsonburg Council in early October 2023.
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Report No: CP 2023-269 COMMUNITY PLANNING
Council Date: September 11, 2023
Page 7 of 7
RECOMMENDATIONS
It is recommended that the Council of the Town of Tillsonburg receive Report CP 2023-269 for information, and direct staff to proceed with updates to the Official Plan and Zoning By-law related to implementing policies and provisions to enable Additional Residential Units (ARUs) consistent with Provincial direction as set out in the More Homes Built Faster Act and accompanying regulations.
SIGNATURES
Authored by: Original signed by Laurel Davies Snyder, RPP, MCIP
Development Planner
Approved for submission: Original signed by Gordon K. Hough, RPP Director
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Chapter 8 Town of Tillsonburg Land Use Policies
8.2 Housing Development and Residential Areas Page 8.2-14
County of Oxford Official Plan
ZONING RESTRICTIONS The Zoning By-law may contain regulations to limit the kinds of activities to be allowed as home occupations according to the type of dwelling unit and will establish standards relating to matters such as the scale of use, extensions to buildings, parking facilities, number of employees, exterior storage or display of goods, signage and other evidence of the business activity from outside the property, residential dwelling or accessory structure.
DENSITY The maximum net residential density for an individual development in
the Low Density Residential area is 30 units per hectare (12 units per acre) and no building shall exceed three stories in height at street
elevation.
Within areas of new Low Density Residential development, the minimum overall net residential density shall be 15 units per hectare (6 units per acre) throughout the Town. Individual development proposals may be approved at lower net residential densities provided that opportunities are available to achieve the minimum overall density requirement through development elsewhere in the Low Density Residential areas. To achieve this target, Town and County Council will support a variety of lot sizes and configurations, the development of low rise multiple units and may consider narrower road widths and private roads within multiple unit condominium developments in areas of new Low Density Residential development.
CRITERIA FOR MULTIPLE UNITS Multiple unit dwellings such as townhouse and cluster development in
Low Density Residential areas will generally be restricted to the following areas:
DESCRIPTION
8.2.4 Low Density Residential Areas
Low Density Residential areas are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms including single detached, semi-detached, duplex, additional residential units, converted dwellings, quadraplexes, townhouses, and low density cluster development. In these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. It is not intended however that the full range of housing will be permitted in every individual neighbourhood or development and Town Council may choose to restrict the range of uses
permitted in a particular location through the Zoning By-law. Low Density Residential areas are identified on Schedule T-2.
APPENDIX 1: Proposed Official Plan Amendments - Additional Residential Units (ARUs)
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Chapter 8 Town of Tillsonburg Land Use Policies
8.2 Housing Development and Residential Areas Page 8.2-15
EVALUATION CRITERIA
County of Oxford Official Plan
•sites which abut arterial or collector roads or are situated such thattraffic impacts from the site create a minimum disturbance on localstreets;
•sites where the topography or other natural features would be bestpreserved by fewer buildings;
•sites which are close to shopping, recreation, cultural and community facilities.
Notwithstanding the above criteria, Sstreet-oriented multiples such as street townhouses, quadraplexes and converted dwellings may be permitted on local streets.
8.2.4.1 Infill Housing
For the purposes of this Plan, infill housing is defined as the placement of new residential development into established built-up areas on vacant or underutilized sites. In order to efficiently utilize the designated residential land and municipal servicing infrastructure, infill housing will be supported in Low Density Residential areas. The County Land Division Committee and Town Council will be guided by the following policies when considering proposals for infill development in Low Density Residential areas.
8.2.4.1.1 Street Oriented Infill
The introduction of new residential housing into an established streetscape pattern will only be permitted if the proposal is deemed to be consistent with the characteristics of existing development on both sides of the same street. In order that street oriented infill projects are sensitive to the continuity of the existing residential streetscape, the Town Council and the County Land Division Committee will ensure that:
•the proposal is consistent compatible with street frontage, setbacksand spacing of existing development within a two-block area on thesame street;
•for proposals involving more than two dwelling units, the exterior
design in terms of height, bulk, scale and layout of the proposedbuilding is consistent with present land uses in the area and
•the proposal complies with Section 8.2.4.1.4.
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Chapter 8 Town of Tillsonburg Land Use Policies
8.2 Housing Development and Residential Areas Page 8.2-16
County of Oxford Official Plan
8.2.4.1.2 Backyard Infill
In Low Density Residential areas, backyard infill development may involve the construction of a residential structure behind a building facing a street, the conversion of a secondary structure for residential purposes, new residential development on lots with minimal street frontage (e.g. flag shaped lots), on small vacant remnant parcels of land which cannot be integrated into a plan of subdivision, or on under- utilized or obsolete industrial, commercial or institutional sites.
Backyard infill may involve the development of existing lots or of record, the creation of new lots by consent. Additional residential units and or the development of a garden suite or granny flat. Ggarden suites and granny flats may also be permitted as backyardto the rear of an existing dwelling on a lot in accordance with the policies of Section 8.2.4.3 and infill development subject to the criteria of this Section and the policies of Section 10.3.9 respectively.
EVALUATION CRITERIA When considering such proposals, the County Land Division Committee and Town Council will be guided by Section 8.2.4.1.4 and the following criteria:
• the nature of the proposed residential development will be evaluated having regard to the type of housing found in thesurrounding residential neighbourhood;
• for proposals involving more than two dwelling units, the exteriordesign in terms of height, bulk, scale and layout of the proposedbuilding is consistent with present land uses in the area;
• the siting of both buildings and parking areas in relation to the size,configuration and topography of the lot is such that effect on light,
view and privacy of adjacent backyards is minimal;
• direct vehicular access to a public street will be required anddriveways will have sufficient width to allow efficient vehicular useand turning of both private and emergency vehicles and to providefor snow storage;
• proposed multiple unit use is consistent with the multiple unitrequirements for Low Density Residential areas.
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8.2 Housing Development and Residential Areas Page 8.2-20
County of Oxford Official Plan
DEFINITION
8.2.4.3
Additional Residential Unit (ARU) means a separate, self-contained dwelling unit located within a single detached, semi-detached dwelling or street townhouse dwelling, or within a detached building ancillary to such dwelling, and which is located on the same lot as, and is clearly subordinate to the principal dwelling.
Formatted: Font: 7 pt
Formatted: Justified
ADDITIONAL RESIDENTIAL UNITS
The development of additional residential units within the Low Density Residential Districts, shall be encouraged, where appropriate, with the objective of increasing the range and availability of housing options while maintaining the□loOw□deOns□ityRre□sZid□ential character of the housing
and neighbourhoods comprising such districts.
Formatted: Justified
The general intent is to allow for the establishment of such units in existing and newly developing residential areas, subject to complying with applicable zone provisions and development standards, where the City has deemed it to be appropriate based on such considerations as the location, nature and character of existing development, existing level of services and presence of natural hazards and/or other constraints.
To this end, Town Council shall establish the appropriate zones and zoning provisions to permit the establishment of additional
residential unit(s) within a single detached, semi-detached, or street fronting townhouse dwelling and/or in a structure ancillary to
such a dwelling where they are satisfied that the following criteria can be addressed:
• a maximum of two additional residential units are permitted on a lot,consisting of up to two in the principal dwelling and/or one in astructure ancillary to the principal dwelling;
• additional residential unit(s) shall not generally be permitted on a lotthat contains a boarding/lodging house, garden suite, converted dwelling unit, group home, mobile home/park model trailer, bed and breakfast establishment, or other similar use;
•the additional residential unit(s) shall be clearly secondary andsubordinate to the principal dwelling, and, have a cumuliative gross floor area of no greater than 50% of the gross floor area of the principal
dwelling. The Town may establish lower maximum floor area limits and/or floor area caps in zoning, if deemed appropriate;
•the principal dwelling and lot are of sufficient size to accommodatethe creation of additional residential unit(s) and to provide foradequate off-street parking, landscaping, stormawatermanagement, and outdoor amenity areas, without detracting from the visual character of the lot or area;
Additional Residential Units and Converted Dwellings Formatted: Font: Italic
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8.2 Housing Development and Residential Areas Page 8.2-21
County of Oxford Official Plan
• any new or expanded structures and/or exterior alterations (e.g. newparking areas, doors, windows, stairways, decks) to accommodate an additional residential unit will maintain the general built form and architectural character of the principal dwelling and the surrounding area;
• the principal dwelling must have direct, individual vehicular accessto a public street and all additional residential units shall generally use the same driveway and parking area as the principle dwelling; new additional driveways will generally not be permitted;
• there is adequate access from the front lot line or parking area toeach additional residential unit for both occupant use and emergency
response;
• to the extent feasible, existing trees and other desirable vegetationare preserved;
• the existing infrastructure and public service facilities serving thearea are adequate to accommodate the establishment of additionalresidential units;
• stormwater run-off will be adequately controlled and will notnegatively affect adjacent properties;
• any potential increase in on-street parking demand can beadequately accommodated and/or managed;
• land use compatibility concerns (e.g. due to proximity to industrialareas or major facilities) will not be created or intensified;
• the location of the proposed additional residential unit and relatedservices and outdoor amenity areas shall comply with all other applicable polciies including: Section 3.2, Environmental Resource Policies, and, Section 3.3, Cultural Resource Policies
• all other municipal requirements such as servicing, stormwatermanagement, waste management, and emergency access can be adequately addressed
ANCILLARY BUILDING semi-detached or street fronting townhouse dwelling:
• the ancillary structure must be located in a rear or interior sideyard; and,
• the siting, design and orientation of the ancillary
structure/dwelling unit, parking area, and outdoor amenity areawill allow for privacy for the occupants of the additional residential
unit, principal dwelling, and abutting residential properties andminimize potential visual and shadowing impacts on adjacent residential properties; and,
• All other muncipal requriements (e.g. servicing, emergencyaccess, by-laws, standards, etc.) can be adquately addressed.;
The following additional criteria shall apply to the establishment of an additional residential unit in a structure ancillary to a single detached,
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Chapter 8 Town of Tillsonburg Land Use Policies
8.2 Housing Development and Residential Areas Page 8.2-22
County of Oxford Official Plan
SEVERANCE
ZONING
OTHER TOOLS AND MEASURES
Additional residential units must be located on the same lot as the principal dwelling and shall not be severed from such lot, or converted
into a separately transferable unit through plan of condominium.
The Town’s Zoning By-Law shall establish the specific zoning Formatted: Justified provisions that must be met for an additional residential unit to be established on a lot. These zoning provisions will address the policy requirements of this subsection and any other matters deemed necessary by the Town including, but not limited to: lot frontage and area; type of unit permitted; unit size and location; building height, location and setbacks; landscaping and amenity areas; parking and access.
To assist in maintaining the built form character of the principal dwelling Formatted: Justified and surrounding residential area, and minimizing potential impacts on abutting residential properties, the Zoning By-Law may also limit the location and extent of structural additions, alterations and/or features that are permitted (e.g. building additions, doorways, windows, stairways, decks).
The zoning provisions for additional residential units will be implemented through a comprehensive, City initiated amendment to the Zoning By-law, or through the proposed zoning for new residential subdivisions. Site specific amendments to the Zoning By-law to permit the establishment of an additional residential unit(s) will not generally be
permitted.
Where deemed necessary and/or appropriate, the Town may implement
other supplementary tools and measures to assist with tracking and regulating additional residential units including, but not limited to,
registration and/or licensing requirements, design guidelines, property standards by-laws, etc.
Within Low Density Residential areas, Town Council may zone areas
to permit detached, semi detached and townhouse dwellings to be converted into two residential units.
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8.2 Housing Development and Residential Areas
Page 8.2-23
County of Oxford Official Plan
CRITERIA FOR MORE THAN TWO UNITS CONVERTED DWELLINGS
In addition, Town Council may zone areas within the Town to permit the conversion of a principal dwellings for more than threeup to four dwelling units per building. Areas may be zoned to permit converted dwellings with up to four units on the basis in accordance with of the following criteria:
•the area is characterized by a mixture of residential dwelling typesincluding detached, semi detached, townhouse and existingconverted dwellings;
•lot sizes are generally sufficient to accommodate the required off- street parking without detracting from the visual character of thearea;
•existing dwellings units satisfy the dwelling size requirementsspecified in the Zoning By-law are generally if a size sufficient toaccommodate the creation of additional dwelling units.
NO FURTHER CONVERSION
ZONING
Where an additional residential unit has been established within a Formatted: Justified principal dwelling, the conversion of the principal dwelling to include additional units will generally not be permitted.
The Zoning By-law may limit the number of units that may be contained Formatted: Centered in a converted dwelling and specify minimum lot or dwelling size requirements for conversion. To maintain the external character of the dwelling the Zoning By-law may also limit the extent of structural additions or changes that would be permitted.
SITE DESIGN
POLICIES When considering a specific proposal for multiple unit development in the Low Density Residential area, Town Council will be satisfied that the policies of Section 8.2.7 are adequately addressed.
8.2.4.4 Specific Development Policies
In specified areas, the nature, scale, location and design criteria may be varied to meet specific policy objectives or to accommodate the unique characteristics of the area. Low Density Residential areas where specific policies apply, in addition to the relevant policies of this section, are identified as follows:
SITE PLAN CONTROL Any converted dwelling may be subject to site plan control.
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THE CORPORATION OF THE
TOWN OF TILLSONBURG
BY-LAW NUMBER XXXX
A By-Law to amend Zoning By-Law Number 3295, as amended.
WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg
deems it advisable to amend By-Law Number 3295, as amended.
THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg,
enacts as follows:
1.That Section 4.0 to By-law Number 3295, as amended, is hereby further amended
by adding the following definition after the definition of ‘ACCESSORY’:
“ADDITIONAL RESIDENTIAL UNIT means a dwelling unit located within the
principal dwelling on the lot or in a permanent detached accessory building on the
lot, and which is secondary and subordinate to the principal dwelling on the lot.
Additional residential unit(s) shall not include a trailer, a mobile home, a motor home,
or recreational vehicle as defined herein.”
2.That Section 4.0 to By-law Number 3295, as amended, is hereby further amended
by deleting the definition of ‘CONVERTED DWELLING’ and replacing it with the
following definition:
“CONVERTED DWELLING means a dwelling which has been altered or converted
to contain no more than four dwelling units, unless otherwise specified in this By-
law.”
3.That Section 5.1 to By-law Number 3295, as amended, is hereby further amended
by adding the following subsection at the end thereof:
“5.1.4 ADDITIONAL RESIDENTIAL UNITS
5.1.4.1 WHERE PERMITTED
Where listed as a permitted use in the Zone, additional residential units are
permitted subject to the provisions of this Section and compliance with all
other provisions of the Zone in which the lot is located.
5.1.4.2 WHERE NOT PERMITTED
Additional residential units shall not be permitted:
i.on any lot that does not have frontage on an improved street in
accordance with Section 5.29 of this By-law;
ii.on any lot that is not connected to municipal services in accordance
with Section 5.14 of this By-law;
APPENDIX 2: Proposed Zoning By-law Amendments - Additional Residential Units
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The Corporation of the
Town of Tillsonburg
By-law Number XXXX Page 2
iii.on any lot containing a boarding or lodging house, a group home, a
garden suite, a converted dwelling, a duplex dwelling, a mobile home,
or a bed and breakfast establishment; and,
iv.on any lot containing natural hazards, unless clearance or approval
from the Conservation Authority having jurisdiction has been obtained,
or on any lot that does not meet Provincial access standards during a
regulatory flood event.
TABLE 5.1.4 – REGULATIONS FOR ADDITIONAL RESIDENTIAL UNITS (ARUs)
Provision
Number of ARUs per lot i)Maximum of 2 ARUs per lot. The principal dwelling must be a
legally permitted use on the lot. Where 2 ARUs are located on a
lot, 1 ARU is required to be located within the principal dwelling.
Permitted dwelling types i)An ARU may be contained within the principal dwelling or in an
accessory structure on the lot associated with a single-detached
dwelling, semi-detached dwelling, or street-fronting townhouse
dwelling.
Maximum Gross Floor
Area for all ARUs
i)No greater than 45% of the gross floor area of the principal dwelling
on the lot, except in the case where an ARU may occupy the whole
of a basement of a dwelling.
Parking (per ARU) i)In addition to the parking requirements for the principal dwelling in
accordance with the provisions of Section 5.24, the required
additional parking spaces for an ARU shall be located on the same
lot, in accordance with the following:
•one (1) 1 additional parking space shall be provided; and,
•the required ARU parking space may be a tandem parking
space.
ii)A minimum of 50% of the front yard of a lot used for ARU purposes
shall be provided and maintained as landscaped open space and
such space shall not be utilized for parking space or parking aisle
purposes, except in the case of a street-fronting townhouse which
will permit a minimum parking space width of 2.59 m (8.5 ft) and
that a maximum of 84% of either the area of the front or lot
frontage, or the area or width of the exterior side yard, or a
maximum of 5.18 m (17 ft), may be occupied by a driveway or
parking area.
i)
Entrances (per unit) i)Must be separate and distinct from the entrance provided for the
principal dwelling.
ii)For an ARU that is contained within or attached to the principal
dwelling, the separate and distinct entrance may be accessed:
a)from the outside of the building; or,
b)from a common hallway or stairway from inside the building.
An additional, separate pedestrian access facing a street shall not be
permitted for an ARU.
Page 56 of 353
The Corporation of the
Town of Tillsonburg
By-law Number XXXX Page 3
ARUs in Detached
Accessory Structures
i) ARUs within a building or structure accessory to a residential use
shall comply with the zone provisions and general provisions of the
applicable zone category as the principal residential use on the lot.
Restricted Areas ARUs and associated parking areas shall not be permitted:
i) within areas identified as the Long Point Region Conservation
Authority Regulation Limit on Schedule ‘A’ unless approved by the
Conservation Authority;
ii) on any lot that does not have frontage on an improved street in
accordance with Section 5.19 of this By-law;
iii) on any lot that is not connected to municipal services in accordance
with Section 5.19 of this By-law; or,
iv) on any lot containing a boarding or lodging house, a group home,
a garden suite, a converted dwelling, a duplex dwelling, a mobile
home, or a bed and breakfast establishment.
4. That Section 6.1 to By-law Number 3295, as amended, is hereby amended by
deleting Table 6.1: Uses Permitted and replacing it with the following:
TABLE 6.1: USES PERMITTED
• An additional residential unit, in accordance with the provisions of Section
5.1.4 of this By-Law;
• a group home, in accordance with the provisions of Section 5.12 of this By-
Law;
• a home occupation, in accordance with the provisions of Section 5.13 of this
By-Law;
• a public use in accordance with the provisions of Section 5.27 of this By-Law;
• a single detached dwelling
5. That Section 7.1 to By-law Number 3295, as amended, is hereby amended by
deleting Table 7.1: Uses Permitted and replacing it with the following:
TABLE 7.1: USES PERMITTED
• An additional residential unit, in accordance with the provisions of Section
5.1.4 of this By-Law;
• a duplex dwelling;
• a group home, in accordance with the provisions of Section 5.12 of this By-
Law;
• a home occupation, in accordance with the provisions of Section 5.13 of this
By-Law;
• a public use in accordance with the provisions of Section 5.27 of this By-Law;
Page 57 of 353
The Corporation of the
Town of Tillsonburg
By-law Number XXXX Page 4
TABLE 7.1: USES PERMITTED
• a semi-detached dwelling;
• a single detached dwelling.
6. That Section 8.1 to By-law Number 3295, as amended, is hereby amended by
deleting Table 8.1: Uses Permitted and replacing it with the following:
TABLE 8.1: USES PERMITTED
• An additional residential unit, in accordance with the provisions of Section 5.1.4
of this By-Law;
• a converted dwelling, containing not more than 4 dwelling units.
• a single detached dwelling, converted dwelling, duplex dwelling or semi-
detached dwelling existing on the date of passing of this By-Law, in accordance
with the provisions contained in Section 7.2.
• a group home, in accordance with the provisions of Section 5.12 of this By-Law;
• a home occupation, in accordance with the provisions of Section 5.13 of this By-
Law;
• a public use in accordance with the provisions of Section 5.27 of this By-Law;
• a multiple unit dwelling, containing not more than 4 dwelling units;
• a street fronting townhouse dwelling.
7. This By-Law comes into force in accordance with Sections 34(21) and (30)
of the Planning Act, R.S.O. 1990, as amended.
READ a first and second time this XXth day of XX, 2023.
READ a third time and finally passed this XXth day of XX, 2023.
Mayor
Clerk
Page 58 of 353
Implementing Provincial Direction regardingAdditional Residential Units (ARUs) in Tillsonburg
Page 59 of 353
Summary
The Provincial Government amended various legislation and
regulations to focus on increasing housing affordability,
availability/supply and mix/range.
One of the ways the Province is addressing this is to expand as-
of-right permissions regarding Additional Residential Units
(ARUs).
The purpose of the report is to:
outline Provincial direction regarding ARUs;and,
Provide Staff recommendations for amendments to the
Official Plan and the Town’s Zoning By-law to facilitate
legislation pertaining to ARUs.
Page 60 of 353
Self-contained residential units (bedroom, bathroom, kitchen).
Opportunities for smaller footprint housing.
Intended to be secondary to the principal dwelling on the lot.
Can be within the principal dwelling and/or in an accessory structure.
What are ARUs?
“An Additional Residential Unit (ARU)is a dwelling unit located within the
principal dwelling on the lot or in a permanent detached accessory
building on the lot,and which is secondary and subordinate to the
principal dwelling on the lot.Additional residential unit(s)shall not include
a trailer,a mobile home,a motor home,or recreational vehicle.”
Page 61 of 353
What are the Planning Act regulations regarding ARUs?
Municipalities must enact Official Plan policies and Zoning By-law
provisions to allow for the establishment of ARUs.
•Location of ARUs: On any parcel of urban residential land.
•Number of ARUs: Maximum of 2 ARUs on a lot in a single detached, semi-detached,
or row house dwelling, and/or within a building or structure accessory to the
principal dwelling.
•Size of ARUs: Policies cannot provide for a minimum floor area.
•Parking: Each ARU must have one dedicated parking space; ARU parking may be a
tandem space. Municipalities cannot require more than one space per ARU.
•Occupancy: May be occupied by any person.
Page 62 of 353
ARUs in Tillsonburg: Options
Page 63 of 353
ARUs in Tillsonburg
Zones: Residential Zones -R1, R1A, R2, R3.
Structures: Single detached, semi-detached, townhouse dwellings.
Size of ARUs: Secondary and subordinate to the principal dwelling unit and have a
cumulative gross floor area no greater than 45% of the principal dwelling on the lot, except
that the entire basement of the principal dwelling may be used.
Services: Wastewater and water supply infrastructure must be adequate to serve
residential units.
Entrances: Distinct entrances per residential unit.
Page 64 of 353
ARUs in Tillsonburg
Compliance with Zoning Provisions:
•ARUs must comply with underlying zoning of the property (e.g.setbacks,height,parking);
and,
•detached ARUs must be in accordance with the General Provisions for Accessory Uses,
Buildings,and Structures (Section 5.1).
Parking:One dedicated parking space per ARU must be provided;can be a tandem parking
space.Cannot require more than one parking space per ARU.
Detached ARUs:Can be in the rear or interior side yard.
Page 65 of 353
Next Steps
Proceed with amendments to the Zoning By-law and Official Plan to
implement Provincial direction regarding Additional Residential Units
(ARUs).
Proposed amendments will be brought to Council in early October 2023.
Page 66 of 353
Delegation Request Form
Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of
Council.
Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are
livestreamed and recorded.
Delegations take place near the beginning of the meeting and are allowed 15 minutes for their
presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow
for comments and questions from Council.
It is encouraged to supply sufficient information regarding your delegation for inclusion on the public
meeting agenda, including any requests for action on the subject matter. This allows members of Council to
have an understanding of the purpose of your delegation.
Any Information contained on this form will be made public through the publication of the agenda. Through
submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal
information within the public record. Applicants may request the removal of their personal contact
information when submitting this form. The request to remove personal contact information cannot be made
after agenda publication. Please note that all meetings occur in an open public forum and are regularly
recorded and televised.
Accessibility accommodations are available. Please make your request in advance.
Page 67 of 353
First Name *
Meredith
Last Name *
Maywood
Street Address *
21 Reeve St
Town/City *
Woodstock
Postal Code *
N4S7Y3
Phone Number *
519-788-6330
E-mail *
mmaywood@oxfordcounty.ca
Subject *
Tourism Oxford Presentation
Name of Group or Person(s) being
represented (if applicable)
Oxford County - Tourism Oxford
All Delegations are limited to fifteen (15)
minutes, including questions and answers. *
I acknowledge
It is encouraged to supply sufficient information regarding your delegation for inclusion on the
public meeting agenda, including any requests for action on the subject matter. Details of the
purpose of the delegation: *
Tourism Oxford is providing an update on its activities, collaborations and services to support Tourism
management, development and marketing in Oxford County.
Please indicate the preferred meeting date which you would like to appear as a delegation:
9/25/2023
Page 68 of 353
Do you or any members of your party require
accessibility accommodations? *
Yes
No
Will there be a Power Point presentation? *
Yes
No
Please attach a copy of your presentation. If
you experience technical difficulties please
submit your presentation materials via email
to clerks@tillsonburg.ca
I acknowledge that all presentation material
must be submitted to the Office of the Clerk by
4:30 p.m. the Wednesday before the Council
meeting date.
I accept
Page 69 of 353
Upon receipt and approval of a Delegation, full details on the process will be sent to all presenters. If you
have any questions please contact the Office of the Clerk at: clerks@tillsonburg.ca or 519-688-3009 ext.
4041
Personal information on this form is collected under the legal authority of the Municipal Act, as amended.
The information is collected and mainted for the purpose of creating records that are available to the
general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy
Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200
Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-688-3009 Ext. 4040.
Page 70 of 353
Delegation Request Form
Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of
Council.
Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are
livestreamed and recorded.
Delegations take place near the beginning of the meeting and are allowed 15 minutes for their
presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow
for comments and questions from Council.
It is encouraged to supply sufficient information regarding your delegation for inclusion on the public
meeting agenda, including any requests for action on the subject matter. This allows members of Council to
have an understanding of the purpose of your delegation.
Any Information contained on this form will be made public through the publication of the agenda. Through
submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal
information within the public record. Applicants may request the removal of their personal contact
information when submitting this form. The request to remove personal contact information cannot be made
after agenda publication. Please note that all meetings occur in an open public forum and are regularly
recorded and televised.
Accessibility accommodations are available. Please make your request in advance.
Page 71 of 353
First Name *
Liz
Last Name *
Wismer-Van Meer
Street Address *
787A Dundas Street
Town/City *
Woodstock
Postal Code *
N4S 1G1
Phone Number *
519-537-6404
E-mail *
liz.wismervm@bigbrothersbigsisters.ca
Subject *
Big Brothers Big Sisters Month
Name of Group or Person(s) being
represented (if applicable)
Big Brothers Big Sisters of Oxford County
All Delegations are limited to fifteen (15)
minutes, including questions and answers. *
I acknowledge
It is encouraged to supply sufficient information regarding your delegation for inclusion on the
public meeting agenda, including any requests for action on the subject matter. Details of the
purpose of the delegation: *
Big Brothers Big Sisters of Oxford County are celebrating Big Brothers Big Sisters Month. As part of
the celebrations, we are hosting the Turn The Town Teal campaign to raise awareness on the need for
volunteers in our communities; our goal is to recruit 50 new volunteer mentors in the month of
September. Currently we have approximately 160 young people on our waitlist. Over the past year, our
agency alone has seen an increase of over 200% youth enrolling in our programs , unfortunately, our
applications for volunteers has not seen the same increase. As we celebrate our volunteer mentors
and successes this month, we are raising awareness on the need for mentors in Oxford County.
Please indicate the preferred meeting date which you would like to appear as a delegation:
9/11/2023
Page 72 of 353
Do you or any members of your party require
accessibility accommodations? *
Yes
No
Will there be a Power Point presentation? *
Yes
No
Please attach a copy of your presentation. If
you experience technical difficulties please
submit your presentation materials via email
to clerks@tillsonburg.ca
I acknowledge that all presentation material
must be submitted to the Office of the Clerk by
4:30 p.m. the Wednesday before the Council
meeting date.
I accept
Page 73 of 353
Upon receipt and approval of a Delegation, full details on the process will be sent to all presenters. If you
have any questions please contact the Office of the Clerk at: clerks@tillsonburg.ca or 519-688-3009 ext.
4041
Personal information on this form is collected under the legal authority of the Municipal Act, as amended.
The information is collected and mainted for the purpose of creating records that are available to the
general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy
Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200
Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-688-3009 Ext. 4040.
Page 74 of 353
Community Planning
P.O. Box 1614, 21 Reeve Street
Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 Fax: 519-421-4712
Web site: www.oxfordcounty.ca
MEMO
DATE: August 14, 2023
TO: All Area Municipal CAOs and Clerks
FROM: Gordon Hough, Director, Community Planning
RE: Community Planning Resource Considerations – County Council Report
On August 9th, 2023, Community Planning report CP 2023-250 was presented to the Council of the
County of Oxford, which contained the following recommendations:
1.“That Report No. CP 2023-250, titled “Community Planning Resource Considerations” be received;
2.And further, that Council provide initial direction to staff on the level of planning service, as generally
outlined in this report, that they would like to further consider;
3.And further, that Council request that staff bring a follow-up report back for Council’s consideration
as part of the 2024 Business Plan and Budget process to provide further detail on the proposed
business plan and associated resource needs for their preferred level of planning service;
4.And further, that Report No. CP 2023-250 be circulated to the Area Municipalities for information.”
Oxford County Council then passed the following resolution:
Moved By: Brian Petrie
Seconded By: David Mayberry
“Resolved that the recommendations contained in Report No. CP 2023-250, titled "Community Planning
Resource Considerations", be adopted;
And further, that Council direct staff to further consider Option C as the preferred level of planning service.”
Resolution No. 12
DISPOSITION: Motion Carried
As such, please find attached the report for your information.
Sincerely,
Gordon K. Hough
Director
Community Planning
Page 75 of 353
Report No: CP 2023-250
COMMUNITY PLANNING
Council Date: August 9, 2023
Page 1 of 14
To: Warden and Members of County Council
From: Director of Community Planning
Community Planning Resource Considerations
RECOMMENDATIONS
1. That Report No. CP 2023-250, titled “Community Planning Resource
Considerations” be received;
2. And further, that Council provide initial direction to staff on the level of planning
service, as generally outlined in this report, that they would like to further consider;
3. And further, that Council request that staff bring a follow-up report back for
Council’s consideration as part of the 2024 Business Plan and Budget process to
provide further detail on the proposed business plan and associated resource
needs for their preferred level of planning service;
4. And further, that Report No. CP 2023-250 be circulated to the Area Municipalities
for information.
REPORT HIGHLIGHTS
The Province has recently enacted and/or proposed a broad range of changes to various
planning related legislation, regulations, policies, programs and other implementation
measures as part of the implementation of their ‘Housing Supply Action Plans’ that will have
a significant impact on how municipal land use planning is implemented, resourced and
funded.
This report builds from a previous report on Municipal Resource Impacts Resulting from Bill 23
(Report No. CS 2022-49) that was presented to Council in December 2022, by providing an
update on the recent actions taken by the Community Planning Office (CPO) to address
staffing and other resource needs and outlining a number of potential further CPO resource
options and related considerations for Council’s review and direction.
Page 76 of 353
Report No: CP 2023-250
COMMUNITY PLANNING
Council Date: August 9, 2023
Page 2 of 14
Based on the initial direction received from Council on desired level of planning service,
planning staff will proceed to prepare more a detailed business plan and budget for Council’s
further consideration as part of their 2024 budget deliberations.
Implementation Points
Bill 23 and a number of the other legislative, regulatory, policy and other changes (i.e. proposed
new provincial planning statement) currently being considered and/or proposed by the Province,
will have significant implications for the local implementation of land use planning, development
charges, parks planning, environmental and heritage protections and various other matters.
These changes will require substantial review and/or update of various County and Area
Municipal policies, documents, processes and standards, as well as consideration of related
staffing and financial resource implications. Given that many of these changes have or will directly
or indirectly impact and/or involve the CPO, planning staff are continuing to monitor and report on
these potential resource implications to ensure early and appropriate actions can be taken to
ensure the CPO is able to continue to provide the expected level and quality of planning services
to the County and Area Municipalities in a timely manner.
Financial Impact
The Provincial changes identified in this report could have significant financial impacts for the
County and Area Municipalities. An initial assessment of these financial impacts was presented
to Council in December 2022 through Report No. CS 2022-49, with additional potential high level
resource impacts identified through a number of subsequent reports related to the review of
Review of A Place to Grow, Growth Plan for the Greater Golden Horseshoe (APTG) and the
Provincial Policy Statement (PPS).
The focus of this report is primarily on the potential need for additional planning staff and other
resources and the potential financial considerations associated with the provision of those
resources, particularly given the recent elimination of Development Charges (DCs) as an
available source of funding for growth related studies.
Communications
Communication is proposed to be through the inclusion of this report on the County Council
agenda and related communications and circulation to the area municipalities. Any changes to
the budget or business plan processes that may arise from consideration of this report will be
further communicated as part of those processes.
Page 77 of 353
Report No: CP 2023-250
COMMUNITY PLANNING
Council Date: August 9, 2023
Page 3 of 14
Strategic Plan (2020-2022)
WORKS WELL
TOGETHER
WELL
CONNECTED
SHAPES
THE FUTURE
INFORMS &
ENGAGES
PERFORMS &
DELIVERS
POSITIVE
IMPACT
3.ii. 3.iii. 4.i. 4.ii.
DISCUSSION
Background
Over the last few years, the Province has enacted and/or proposed a broad range of sweeping
changes to various planning related legislation, regulations, policies, programs and other
implementation measures as part of the implementation of their ‘Housing Supply Action Plans’.
Many of these changes have had, and will have, a significant impact on how municipal land use
planning is implemented, resourced and funded. Further, it is expected that more changes will be
forthcoming from the Province as part of the next phases of their Housing Supply Action Plan
implementation.
To date, Council has received a number of staff reports outlining these various changes and their
potential impacts on land use planning at the municipal level, including increased demand on
staffing and other resources, while at the same time eliminating or reducing various source of
funding (i.e. development charges, parkland dedication etc.). Some of the more recent reports in
this regard are as follows:
More Home For Everyone Act, 2022 (Bill 109), Report No. CP 2022-180;
More Homes Built Faster Act (Bill 23), Reports No. CP 2022-407 and CP 2022-413;
Municipal Resource Impacts Resulting from Bill 23, Report No. CS 2022-49; and
Review of A Place to Grow, Growth Plan for the Greater Golden Horseshoe (APTG) and
the Provincial Policy Statement (PPS), Reports No. CP 2023-126, CP 2023-144 & CP
2023-194.
Report CS 2022-49 outlined some of the potential planning staffing and other resource needs that
were expected to result from the various changes being proposed as part of Bill 23 and related
provincial initiatives including, but not limited to, eliminating the ability to fund growth related
studies through development charges, shortened application processing timelines and fee
refunds, updated requirements for additional residential units, and proposed changes to the
provincial policy statement, natural heritage planning and natural hazard regulations.
Page 78 of 353
Report No: CP 2023-250
COMMUNITY PLANNING
Council Date: August 9, 2023
Page 4 of 14
Planning staff have since taken a number of actions to begin addressing the resource needs
identified in that report, including retaining additional staffing and consulting support. Planning
staff have also begun to assess the initial impacts of Bill 109 and Bill 23 on planning processes
and resources and also have a preliminary understanding of the range and degree of the
proposed changes to the Provincial Planning Statement (PPS) and their potential implications for
municipal land use planning activities and resources.
Further, County Council has recently expressed a desire for the CPO to take a more proactive
leadership role in advocating on behalf of the County with respect to various provincial land use
planning and housing related matters, including supporting the collective actions of a number of
municipal organizations (i.e. WOWC, AMO, RISWG etc.). Planning staff have also been recently
requested to undertake a number of planning related projects and initiatives (e.g. identifying and
implementing options to increase residential intensification and density in the County, reviewing
current height permissions in Woodstock’s Central etc.). Although timely and important, these
requests will place additional demands on planning staff and potentially other resources (i.e.
consulting services for supporting studies). In recognition of this, planning staff were asked to
prepare a report to advise Council on the potential additional resources that CPO would require
to provide the capacity and expertise necessary to take timely action on these and other important
planning related initiatives going forward.
The purpose of this report is to outline a number of potential options for Council’s consideration
and initial direction, so that planning staff can work to prepare a more detailed business plan and
budget for Council’s consideration as part of their 2024 budget deliberations.
Comments
Building on report CS 2022-49, planning staff have recently undertaken a further review of existing
and potential resource needs in relation to anticipated demands on CPO resources moving
forward.
Based on this review, planning staff have prepared the following high level summary of potential
options for the level of planning service that could be provided by the CPO (i.e. to address the
above noted Provincial changes and other Council priorities and objectives) and the associated
resource (i.e. staffing and other) and financial implications for Council’s initial consideration and
direction.
1. Level of Planning Services
To provide an initial basis for Council’s discussion and consideration of potential increases in the
desired level of planning service moving forward, staff have outlined potential options, as follows:
Page 79 of 353
Report No: CP 2023-250
COMMUNITY PLANNING
Council Date: August 9, 2023
Page 5 of 14
a) Maintaining Existing Planning Service Level
This option would ensure sufficient staffing and other resources are in place to meet Planning Act
processing timelines and maintain the base level and calibre of development review and other
planning services that have come to be expected from the CPO. This option takes into
consideration the potential impacts of the above noted Provincial changes and recent levels of
growth and development activity to the extent known, recognizing that further Provincial changes
are still pending and/or anticipated.
This option does not currently include the additional staffing and other resources (i.e. consulting
services etc.) that would be required to undertake various larger scale, proactive planning projects
and initiatives that may be required to comply with or address a number of the above noted
Provincial changes (i.e. development of a new Official Plan and new Area Municipal Zoning By-
Laws together with supporting background/technical studies to ensure consistency with the new
PPS and sustainably plan for higher levels of expected growth) and/or to achieve other County
and/or Area Municipal priorities and objectives (e.g. taking more proactive role in Provincial
advocacy, identifying and implementing options to increase residential intensification/density,
area and/or topic based planning studies, assisting in development of new/updated master plans,
economic development related initiatives etc.)
The CPO has traditionally undertaken mandatory OP reviews and semi-regular zoning by-law
updates in-house, as time permitted. However, the development of a new OP and Zoning
By-Laws would require an ongoing commitment (i.e. at least 2-3 years) of resources that far
exceed the existing capacity and, in some case (i.e. certain specialized policy areas), expertise
of the CPO to undertake without additional staffing and/or consulting support. Further, undertaking
and/or assisting with other larger scale, proactive planning and development related projects and
initiatives has typically been considered beyond the standard scope of CPO planning services
and is currently at the discretion of the director, where time/staffing resources permit. Although
CPO has typically tried to accommodate such requests as they arise, they can get substantially
delayed and/or sidelined due to the need to address immediate development pressures and
planning priorities.
As has been previously noted, given the high levels of development activity that the County and
area municipalities have recently experienced and continue to experience, it has been challenging
at times for the CPO to maintain timely and high quality development review services with existing
staffing levels, particularly while also trying to move forward other important planning related
projects and initiatives (i.e. zoning by-law updates, local planning process updates and
improvements etc.).
This challenge has only been compounded by the seemingly continuous and wide ranging
legislative, regulatory, and policy changes the Province has been bringing forward over the last
few years, which have often pulled one or more senior and/or experienced staff away from work
on other important planning projects and initiatives (i.e. Official Plan updates, secondary planning
etc.) to assess and respond to the changes. In the last several years, this additional demand on
staffing has been virtually continuous.
Page 80 of 353
Report No: CP 2023-250
COMMUNITY PLANNING
Council Date: August 9, 2023
Page 6 of 14
Even without the impacts from Bill 23 and other proposed provincial changes, a comprehensive
review of CPO staffing resources was needed to ensure the currently expected level and quality
of planning service could continue to be provided. So, with Bill 23 and the other proposed
provincial changes placing ever further demands on planning staff, the CPO will require higher
levels of staffing then in the past to address both short term and longer term/ongoing resource
demands.
As a first step in addressing these additional staffing needs, 2.7 FTEs were added to the CPO
staff complement through the 2023 budget process (0.7 FTE Co-op student, 1.0 FTE
Administration Support and 1.0 FTE Development Planner), bringing the current approved total
to 17.7 FTEs. The approved administrative support and student position have since been filled.
However, the additional planner position remains unfilled due recruitment challenges. These
recruitment and other staffing related challenges are discussed in more detail under the Staffing
Resources section of this report.
Further, the CPO has taken action to address the resource gap that resulted from the Province’s
removal of the ability of Conservation Authorities to provide natural heritage review services for
applications under the Planning Act starting in January 2023. This was accomplished by retaining
a qualified consulting firm to provide natural heritage peer review services on behalf of the County
for an initial period of 2 years. This is intended to serve as an interim measure to address the
immediate need for such services and allow time for planning staff to assess the need for/benefit
of having in-house environmental planning expertise to provide such services (i.e. environmental
planner/ecologist).
The current approved CPO full staff complement is as follows:
Position FTEs Comments
Director/Managers 3
Senior Planner 1
Development/Policy Planners 8 Currently 1 position vacant
Administration/Support 5.7 Includes administrative staff, technical planner,
LDC secretary and a co-op student
Total 17.7
It is noted that, even with the recent approved increases in staffing, CPO staffing levels are still
relatively modest in comparison to other jurisdictions that provide a similar level and range of
planning services. For example Brant County, which had roughly 1/3 the total population (i.e.
39,375) and growth (i.e. 3,835 persons over 5 years) of Oxford County, according to 2021 Census,
currently has a planning staff complement of 17 FTEs (14 planners/managers and 3
admin/support), plus a general manager who is also a professional planner.
The CPO is currently looking at options to try to reach the full approved 2023 staff complement
before year end. As such, planning staff are not yet at the point where we can fully assess how
well the current planning work load and level of service expectations can be managed with that
full complement. Keeping in mind that it will also be dependent on the level of knowledge and
experience of any new staff and the ability to retain existing experienced staff. That said, it does
Page 81 of 353
Report No: CP 2023-250
COMMUNITY PLANNING
Council Date: August 9, 2023
Page 7 of 14
appear clear that further planning technical support (i.e. GIS and other planning related data
development, compilation and analysis, specialized mapping, development tracking, site plan
administration etc.) will be required in order to maintain current service level expectations. As
such, planning staff have been working to identify the best options to address that particular
resource need.
With respect to the capacity of CPO to complete the planning projects recently requested by
Council and the area municipalities, it is expected with the full 2023 approved staff complement
and technical resource support/needs identified above addressed, planning staff would be in a
position to:
Maintain a continued proactive, leadership role in Provincial advocacy on proposed
changes to land use and housing related legislation, policies and programs that are of key
interest to the County and/or area municipalities;
Work with the area municipalities over the next year to identify and undertake a number
of initial actions to facilitate increased density, such as:
o Implementing and/or updating ‘additional residential unit (ARU)’ policies and
zoning for the three urban municipalities;
o Reviewing and updating policies and zoning for low density residential areas to
increase the required minimum density and/or housing type mix;
o Reviewing the zoning for the Central Areas to identify opportunities to support
increased height and density within the context of the existing OP policies;
More comprehensive actions to facilitate increased height and/or density would likely require
additional consulting support for technical studies and, depending on desired timing and other
Council priorities, additional planning staff resources.
In terms of the potential need for other resources (i.e. consulting services for technical studies) to
adequately support this and the other options outlined below, recent changes to the Development
Charges Act (DCA) have eliminated the ability for municipalities to recover the cost of growth
related studies through DCs. As such, additional sources of revenue/funding will need to be
identified to continue to fund those projects going forward. These considerations are discussed in
further detail in the Financial Considerations section of this report.
b) Moderately Increased Level of Planning Service
This option would entail ensuring sufficient staffing and other resources are in place to provide
the additional capacity for CPO to be able to more consistently take on and/or support the timely
completion of various larger scale, proactive planning related projects and initiatives that may be
identified or requested by the County and/or Area Municipalities as a priority. Some examples
include, but are certainly not limited to:
Regular review and updates of Area Municipal Zoning By-Laws;
Investigating the potential benefit of alternative planning tools (i.e. community planning
permit system, community benefit charges, inclusionary zoning etc.)
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Identifying and implementing measures to increase height and/or density (i.e. as
generally outlined in staff Report No. CP 2022-397 and subsequent density workshop);
and
Other potential area and/or topic based studies (i.e. new/updated master plans, urban
design guidelines, intensification capacity, emerging economic development
opportunities etc.)
It is noted that such projects may still require consulting support to address matters outside of
staff’s expertise. However, in those cases planning staff would generally be able to develop the
terms of reference and manage that consulting project on behalf of the County and, where
requested and appropriate, the Area Municipality.
Effectively implementing this option would likely require securing the additional technical support
identified in the first option as well as two additional planner FTEs (assuming current levels of
growth and development interest/pressure continue and/or increase). It is expected that the
addition of these planner FTEs would provide the capacity for:
At least one planner FTE to be able to consistently focus on supporting the policy team
and area planners/municipalities with identifying and undertaking various proactive and/or
special planning related projects and initiatives; and
One planner to focus on coordinating and supporting regular Zoning By-Law reviews and
updates for all eight Area Municipalities (e.g. to ensure timely conformity with current
legislation, regulations, policies and address any area municipal implementation concerns
etc.) and support other planning functions, as time permits.
Dedicating staff specifically to these areas would allow other planning staff to focus more of their
time on core responsibilities (i.e. providing strategic and day to day planning advice and
development review services to the area municipalities) which should, in turn, increase their
ability to provide a higher level of service in those areas.
This option, together with budgeting for any required growth related studies/consulting support,
should provide the CPO with the necessary resources to dedicate staffing to completing the
planning initiatives noted in Option 1, as well as initiate additional, more comprehensive actions.
For example, undertaking an intensification study/strategy for all the Serviced Villages and Large
Urban Centres (i.e. including Woodstock’s Central Area) to identify target sites, potential, and
capacity for further intensification and/or increased height, as well as associated siting and design
considerations to inform any necessary interim updates to policies and zoning.
Over the longer term, this option would also help to provide additional staffing capacity to support
the development of a new Official Plan beginning in late 2024, including associated background
studies and policy updates (i.e. consideration of nodes and corridors structure and policies where
appropriate, updated design/compatibility policies for residential intensification, updated
employment/mixed use area policies etc.) to support more coordinated and comprehensive
intensification, density, and unit mix requirements for all Oxford’s fully serviced settlements.
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If this service option were to be considered, the desired level of planning service could continue
to be monitored and reviewed on a regular basis (e.g. annually) to determine if any additional
staffing may still be required.
For Council’s information, the preliminary estimated 2024 cost for a development/policy planner
FTE would be approximately $135,000, not including one time capital costs (i.e. laptop).
c) Comprehensive In-House Planning Service
This option would entail a more comprehensive review of the CPO structure and planning
services, with the goal of ensuring sufficient staffing and other resources were in place to be able
to provide a broad spectrum of planning services and expertise to the County and Area
Municipalities that would be typical of a more urban municipality of similar size and/or level of
growth to Oxford.
These municipalities often have a full-time planning staff complement of 20+, including more
specialized planning expertise/roles in such areas as:
Environmental planning (e.g. natural heritage, water resource systems, natural and
man-made hazards, aggregates etc.)
Sustainability;
Community engagement;
Growth management;
Housing;
Urban/community design;
Cultural heritage (i.e. archaeological/built heritage resources, Indigenous
consultation);
Infrastructure and public services (i.e. schools, parks/trails, transit, servicing capacity
allocation, nitrate/hydro-g studies etc.)
The above are simply some examples and not meant to imply that expertise in all of these areas
would necessarily be required and/or beneficial in Oxford. However, there may be a potential
business case for considering in-house expertise in some of these areas, depending on the level
of planning service/support desired by the County and Area Municipalities and/or the cost,
frequency and effectiveness of retaining related consulting services. This option might also
provide an opportunity to improve overall corporate engagement with the community and Area
Municipalities on planning and development related matters.
For example, as previously noted, the CPO has recently retained an environmental consulting
firm to provide environmental peer review services. Planning staff intend to closely monitor this
arrangement over the next 1-2 years to determine whether there may a business case for having
a full-time in-house environmental planner and/or ecologist that could provide that service, as well
as on-going support for various other environmental initiatives (i.e. policy review/development,
bio-diversity strategy, monitoring, stewardship and incentive programs etc.).
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It is noted that the CPO currently happens to have staff with expertise in some of these specific
areas that has been drawn upon from time to time. However, given that these are not specialized
positions and are often more senior staff, there is no certainty that such planning expertise will
continue to be available within the CPO and these staff are often only able to devote a small
fraction of their overall time to such matters.
If this service level option were to be considered, the added staffing capacity and specialized
expertise would further increase the ability of the CPO to provide on-going professional advice
and recommendations on a greater range of more specialized planning matters (i.e.
environmental peer review, urban/community design review, cultural heritage resource
review/identification etc.) and to undertake and/or support a greater number and range of planning
projects and initiatives in-house (i.e. new Official Plan and Zoning By-Laws, area studies,
archaeological master plans, heritage resource listings/designations, urban/community design
guidelines, streetscape master plans, neighbourhood studies etc.), with less reliance on
consulting support and associated costs. However, it is expected that it would to take some time
to resource/build this level of service, particularly in the current competitive hiring environment.
2. Staffing Considerations
a) Planning Staff Resources
To date, Oxford has had the benefit of having attracted, developed and retained some extremely
knowledgeable and experienced professional planning staff. This can likely be credited to a range
of factors, including: the positive, team focused working environment; effectiveness of the
planning service delivery model/structure; strong collaborative working relationships with the area
municipalities and other County staff; on-going mentorship from experienced senior staff;
exposure to a full spectrum of planning issues and challenges (i.e. from rural to large urban); and
level of responsibility and autonomy.
However, with the current extremely competitive job market for experienced planning staff (i.e.
direct solicitation of existing staff, multitude of other job opportunities/postings, increasing
compensation offers etc.) it has become more and more difficult to recruit and retain more
experienced planning staff. This is of particular concern given that the loss of even one or two key
experienced/senior staff would have a substantial long term impact on the ability of CPO to
continue to provide the current high level and quality of planning service and expertise that has
come to be expected. Further, with some of CPOs more senior/experienced planning staff having
recently retired and/or being eligible for retirement in the next few years, there is a relatively limited
window of opportunity for knowledge transfer, continuity/succession planning, cross-training, and
staff development/mentoring. As such, appropriate and timely action needs to be taken to ensure
that these existing more experienced/senior staff are retained, that less experienced staff can
continue to be developed, and that new qualified staff can be recruited, when required.
Such actions may include, but are not necessarily limited to reviewing and improving job
titles/descriptions, ensuring compensation remains competitive, and increased focus on staff
development, mentoring and knowledge transfer. Further, ensuring staff remain challenged, have
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adequate opportunities for growth, are appropriately recognized, and are able to maintain
manageable workloads would also assist in maintaining job satisfaction and preventing burnout.
Ensuring sufficient staffing resources and capacity could certainly assist in addressing some of
these challenges, by ensuring workloads are manageable, allowing senior planning staff to focus
more time on mentoring, training and developing less senior staff to increase their knowledge,
capacity, confidence and level of responsibility, while also facilitating increased cross training,
knowledge transfer, and continuity/succession planning.
As such, immediate action is required on many of the above considerations and will need to
remain a key focus for the CPO over the next few years.
b) Public Works Staffing Resources
In 2023 Public Works hired a new Supervisor of Development to assist in managing the increased
development volumes, new legislative deadlines for application review and other responsibilities
and expectations resulting from the Provincial changes. The need for this position was identified
in Report CS 2022-49 and approved through the 2023 budget process. That report also indicated
that any additional public works staffing needs to assist with development review would be further
assessed once the Supervisor of Development was in place.
In preparing this report, planning staff had a brief discussion with the Supervisor of Development
regarding the potential need for additional Public Works staffing to facilitate timely development
review and support for other planning/development related projects and initiatives. Their initial
indication is that, given the increased level and complexity of development (i.e. more large scale
industrial and high density intensification etc.), greater focus on improved communication
(enhanced development review outreach to Area Municipalities), and increased involvement in
secondary planning and other planning/ development related projects and initiatives (i.e. capital
works field inspection, infrastructure related policies, improving development related processes,
guidelines and standards, intensification capacity review, etc.) additional staffing support is likely
required. As such, Public Works will be further considering the need to prepare a more formal
business case for additional development review staffing resources.
3. Financial Considerations
In additional to the financial considerations that would be associated with the potential need for
additional staffing as discussed above, there are a number of other financial impacts that will also
require consideration as part of the upcoming 2024 budget process:
a) Loss of DC Funding for Growth Related Studies
Virtually all of the recent changes to the Development Charge Act (DCA) will result in less DC
revenue being collected by municipalities to fund the costs of growth-related infrastructure that
supports new housing and commercial and industrial development. With specific respect to the
planning services currently provided by the CPO, the costs of certain growth related studies will
no longer be deemed eligible capital costs. In Oxford, the growth related studies that are currently
recovered for through DCs include: Official Plan reviews/updates (including related background
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studies), secondary plans and servicing strategies (i.e. required to consider settlement
expansions) and growth forecast updates and land needs studies. These changes to the DCA
place municipalities in the position where other funding sources will need to be identified to cover
the funding shortfall for these types of studies (i.e. property tax, application fees etc.).
DCs are currently the primary source of funding for growth related studies in the County and to
some extent the Area Municipalities and, with the recent higher levels of growth the County has
been experiencing, the need for and total cost of such studies is only expected to increase.
The County’s 2019 DC background study currently identifies approximately $1.6 million for growth
related planning projects, with a similar amount identified for such projects in the area municipal
DC background studies (i.e. collectively). With these projects no longer being DC eligible, this
represents a substantial amount of funding that will now need to be obtained from other sources
to allow such projects to continue. These projects are all fundamental to ensuring growth in our
communities (in particular housing) can continue to be accommodated in a coordinated, efficient
and timely manner.
It is staff’s understanding that municipalities will be able to continue collecting DCs for the growth
related studies identified in their current DC background studies until such time as the current DC
By-Laws expire (i.e. most will expire in mid 2024), or are replaced. However, at such time, any
remaining funds in the associated DC reserve will need to have been spent on/allocated to a
specific growth related study, or transferred to another non-DC reserve that can continue to be
drawn upon for such studies (i.e. Official Plan Review Reserve). However, from that point forward,
municipalities will no longer be able to collect DCs to recover the growth related costs of such
studies.
It is currently estimated that the remaining DC reserve balance that will be available to fund growth
related planning studies, including remaining DC funds to be collected up until the DC by-laws
are replaced in mid-2024, will be approximately $180,000. Any funding deficit for growth related
studies to be undertaken in 2024 and beyond, including any new/additional studies, will need to
be off-set by alternative sources of funding. From a CPO standpoint, potential new/additional
studies may include, but are not necessarily limited to:
Comprehensive Review and Secondary Planning/Servicing Strategy Studies (i.e. to
facilitate settlement expansions identified through upcoming updates to the County and
Area Municipal growth forecasts and lands needs study, once the new PPS is in place)
o It is currently anticipated that at least three such studies will likely need to be
undertaken within the next 5 years (note: 50% of the cost of such studies is typically
covered by the applicable area municipality)
Growth Forecasts and Land Needs studies (approximately every 5 years);
Official Plan Review (generally required every 5 years - primarily for any required technical
study updates);
Other Growth Related studies – Further studies are expected to be identified through the
development of the workplan for the new County Official Plan and/or through consultation
with the Area Municipalities on local planning priorities and initiatives (e.g. nitrate studies,
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intensification capacity/potential, nodes and corridors plan, employment areas/land
strategies, urban design/intensification guidelines etc.)
It is expected that the County’s share of the total cost of such additional studies could easily
exceed $1.5 million over the next 5 years, which would be in addition to the $1.6 million in growth
related studies already identified in the County’s 2019 DC background study.
As such, the amount of any remaining DC reserve funding that will be available to fund these
studies will need to be confirmed, with the remainder to be covered through alternative sources
of funding. These sources of funding will need to be identified and considered as part of the
upcoming 2024 budget process.
b) Potential Sources of Funding
The loss of DC funding for growth related studies (as discussed above), together with any budget
increases that may be required for any increased staffing that may result from Council’s direction
on desired level of planning service (as outlined in Section 1 of this report), will require the
consideration of additional and alternative funding sources. The two most likely sources of this
funding would be taxation and user fees (i.e. planning application fees).
To date, planning application fees in the County and Area Municipalities have generally remained
extremely competitive and are typically considerably lower than those in many other
municipalities. As such, there would be considerable benefit to undertaking a detailed review of
both County and Area Municipal planning application fees to determine to what extent those fees
could potentially be increased to off-set some the potential additional costs and loss of DC
revenue, as discussed in this report.
Conclusion
The Province has recently enacted and/or proposed a broad range of changes to various planning
related legislation, regulations, policies, programs and other implementation measures as part of
the implementation of their ‘Housing Supply Action Plans’ that will have a significant impact on
how municipal land use planning is implemented, resourced and funded.
To address these anticipated resource impacts and/or otherwise provide the level of CPO
planning service desired by the County and Area Municipalities, planning staff have identified a
range of potential planning service options and the associated resource (i.e. staffing and other)
and financial implications for Council’s initial consideration and direction.
The primary purpose of this report is to seek initial feedback and direction from Council on these
potential options, so that planning staff can begin preparing a more detailed business plan and
budget for Council’s further consideration as part of the upcoming 2024 budget process.
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SIGNATURES
Report Author:
Original signed by
Paul Michiels
Manager of Planning Policy
Departmental Approval:
Original signed by
Gordon K. Hough
Director of Community Planning
Approved for submission:
Original signed by
Benjamin R. Addley
Chief Administrative Officer
Page 89 of 353
Mayor Gilvesy,
Town of Tillsonburg
10 Lisgar Ave,
Tillsonburg, Ontario
August 19th, 2023
Dear Mayor Gilvesy,
Premier Ford provided me a copy of your letter, and I want to thank you for taking the
time to write to us.
I understand that you had a lengthy conversation with my Chief of Staff to discuss these
issues in greater depth, and I want to echo here what she told you, which is that I share
your concerns about the impact that addiction and poor mental health is having on
communities across the province.
I also share with you the difficult experience of having met and spoken to those in our
communities affected by overdoses, and it does not take many of those conversations
to understand the gravity of the opioid crisis plaguing not just Ontario, but the whole
country.
As a government, we are making unprecedented investments in expanding and
improving mental health and addictions services to make up for the outrageous neglect
that was shown to these issues for decades. Through the Roadmap to Wellness, the
mental health and addictions system in the province is undergoing a modernization
process that was long overdue, but I am acutely aware of the gaps that remain and the
serious challenges they are posing to municipalities like yours.
You are also correct that the issues of homelessness, mental health, and addictions
cannot be fully separated, as each feeds into the others. Housing is one of the primary
social determinants of health, and a lack of adequate housing is fueling substance
abuse and mental health issues across the province and country. That is why I have
copied Associate Minister Tangri and Minister Clark to this letter, because I know that
they are working tirelessly to tackle the housing crisis by getting more homes built as
quickly as possible. They have also been strong advocates for supportive housing and
Page 90 of 353
have ensured that there was almost $700 million in funding in the government’s latest
budget for Homelessness Prevention.
The solution to the issues that yours and so many other municipalities are facing with
mental health and addictions is treatment and recovery. Harm reduction practices have
a role to play in combatting the opioid crisis as part of a continuum of care that
prioritizes healing and includes adequate treatment options. When paired with low-
barrier, evidence-based treatment, a harm reduction program can be the first step in a
person’s journey out of the downward spiral you mentioned.
Just this week I was in Sioux Lookout to announce the opening of 16 new addictions
treatment beds there, with a further 21 to be opened by the end of the year. This is the
approach that I and the Government of Ontario are taking, and through the Addictions
Recovery Fund we are opening hundreds of new beds across the province. We know
that treatment is the way out of this crisis, and I am pleased to hear that you feel the
same way.
Despite having already spoken to my Chief of Staff, I want to extend an invitation to
meet, either in-person or virtually, to talk more about these issues and discuss how we
can best be of assistance to Tillsonburg.
Thank you once again for your letter, and I hope to speak to you soon.
Sincerely,
Michael Tibollo
Associate Minister of Mental Health and Addictions
C: The Honourable Doug Ford, Premier of Ontario
The Honourable Steve Clark, Minister of Municipal Affairs and Housing
The Honourable Nina Tangri, Associate Minister of Housing
Ernie Hardeman, MPP Oxford
Page 91 of 353
234-2023-4205
August 22, 2023
Dear Head of Council,
Subject: Building Faster Fund
The housing supply crisis affects all of Ontario – from rural communities to large, urban
centres. Our government is committed to building at least 1.5 million homes by 2031,
with municipalities across the province as our key partners.
On August 21, 2023, Premier Ford announced the new Building Faster Fund, a new
three-year-$1.2 billion program to help municipalities meet or exceed their share of the
province’s 1.5 million homes goal.
As announced by Premier Ford, 10% of the overall funding will be set aside for
small, rural and northern communities that have not been assigned a housing
target by the province, in order to address their unique needs in supporting
growth in housing supply.
Ontario will be consulting with the Association of Municipalities of Ontario and the
Housing Supply Action Plan Implementation Team on program design details of the
Building Faster Fund, including how the funds can best support small, rural and
northern communities, and I look forward to sharing more information with you in the
future. As Ontario grows, we need to build more homes. I look forward to your support
in ensuring that everyone – newcomers, young families and seniors – can afford a place
to call home.
Sincerely,
Steve Clark
Minister
c: Hon. Nina Tangri, Associate Minister of Housing
Ryan Amato, Chief of Staff, Minister’s Office
Martha Greenberg, Deputy Minister
Joshua Paul, Assistant Deputy Minister, Market Housing Division
Sean Fraser, Assistant Deputy Minister, Planning and Growth Division
Caspar Hall, Assistant Deputy Minister, Local Government Division
Ministry of
Municipal Affairs
and Housing
Office of the Minister
777 Bay Street, 17th Floor
Toronto ON M7A 2J3 Tel.: 416 585-7000
Ministère des
Affaires municipales
et du Logement
Bureau du ministre
777, rue Bay, 17e étage
Toronto (Ontario) M7A 2J3 Tél. : 416 585-7000
Page 92 of 353
Ministry of
Transportation
Office of the Minister
777 Bay Street, 5th Floor
Toronto ON M7A 1Z8
416 327-9200
www.ontario.ca/transportation
Ministère des
Transports
Bureau de la ministre
777, rue Bay, 5e étage
Toronto ON M7A 1Z8
416 327-9200
www.ontario.ca/transports
107-2023-1453
August 21, 2023
Stephen B. Molnar
Town of Tillsonburg
c/o tdaniels@tillsonburg.ca
Dear Stephen Molnar:
I want to begin by thanking you for your years of service as the mayor of Tillsonburg,
Ontario. I also want to sincerely thank you for your participation in the Southwestern
Ontario Transportation Task Force and for making it a resounding success.
This was the first in a series of regional transportation task forces that brought together
First Nations, municipal, and transportation leaders to ensure that the work of the
Ministry of Transportation (MTO) continues to be informed by local priorities.
Recommendations from the Task Force will be crucial in guiding future updates and
implementation of MTO’s regional transportation plans, including Connecting the
Southwest: A Draft Transportation Plan for Southwestern Ontario.
I want to acknowledge the time and effort you put in along with other members of the
Task Force and reflect on your achievements and contributions. I wanted to especially
thank you for co-chairing the Air sub-group, which as you know was integral to the Task
Force’s success. Your leadership helped to gather input from partners and stakeholders
to inform the final recommendations across every mode in the region. As an illustration
of the incredible work done by this group, the Task Force engaged and gathered input
from more than 100 partners and stakeholders from across the region through multiple
engagements in its 12-month tenure. This is truly remarkable considering the
challenging and unprecedented times presented by the COVID-19 pandemic,
disruptions from recent protests and your own local community priorities.
This group has shown how MTO, First Nations, municipalities, and private sector
leaders can come together to work towards achieving a common goal through
collaboration and respectful dialogue. I assure you that this is just the beginning of
MTO’s collaborative efforts with partners and stakeholders. We will expand on this
initiative and build on the valuable relationships established through this process as
MTO continues its regional transportation planning work, including detailed and long-
range technical studies, to inform the implementation of future improvements.
Page 93 of 353
…/2
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The recommendations of this Task Force will inform the MTO’s long-term transportation
planning in the region as part of the development of the Southwestern Ontario
Transportation Planning Study. You can expect to see tangible impacts from your
recommendations in MTO’s future projects as we continue working with partners and
stakeholders to announce and advance more transportation improvements across the
region.
Sincerely,
Caroline Mulroney
Minister of Transportation
Page 94 of 353
Page 95 of 353
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Meeting Minutes of July 5, 2023
Approved September 6, 2023
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 1 -
Members in attendance:
John Scholten, Chair Township of Norwich
Michael Columbus, Vice-Chair Norfolk County
Shelley Ann Bentley Haldimand County
Dave Beres Town of Tillsonburg
Doug Brunton Norfolk County
Robert Chambers County of Brant
Tom Masschaele Norfolk County
Stewart Patterson Haldimand County
Chris Van Paassen Norfolk County
Rainey Weisler Municipality of Bayham/Township of Malahide
Peter Ypma Township of South-West Oxford
Regrets: None
Staff in attendance:
Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services
Leigh-Anne Mauthe, Interim Manager of Watershed Services
Zachary Cox, Interim Marketing Coordinator
Dana McLachlan, Executive Assistant
1. Welcome and Call to Order
The Chair called the meeting to order at 6:30 p.m., Wednesday, July 5, 2023.
2. Additional Agenda Items
There were no additional agenda items.
3. Declaration of Conflicts of Interest
None were declared.
4. Minutes of the Previous Meeting
a) Board of Directors Meeting of June 7, 2023
There were no questions or comments.
Page 96 of 353
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 2 -
A-65/23
Moved by P. Ypma
Seconded by D. Beres
THAT the minutes of the LPRCA Board of Directors Meeting held June 7, 2023 be
adopted as circulated.
Carried
5. Business Arising
No business arising from the previous minutes.
6. Review of Committee Minutes
No committee minutes were presented.
7. Correspondence
There was no correspondence presented for review.
8. Development Applications
a) Section 28 Regulations Approved Permits
Through the General Manager’s delegating authority, 24 applications were approved in
the past month. LPRCA-103/23, LPRCA-104/23, LPRCA-105/23, LPRCA-106/23,
LPRCA-107/23, LPRCA-108/23, LPRCA-109/23, LPRCA-110/23, LPRCA-111/23,
LPRCA-112/23, LPRCA-113/23, LPRCA-114/23, LPRCA-115/23, LPRCA-117/23,
LPRCA-118/23, LPRCA-120/23, LPRCA-121/23, LPRCA-122/23, LPRCA-123/23,
LPRCA-125/23, LPRCA-126/23, LPRCA-127/23, LPRCA-128/23, and LPRCA-129/23.
All of the staff-approved applications met the requirements set out in LPRCA’s policies
for the administration of Section 28 of the Conservation Authorities Act.
A-66/23
Moved by R. Weisler
Seconded by T. Masschaele
THAT the LPRCA Board of Directors receives the Section 28 Regulations Approved
Permits report dated July 5, 2023 as information.
Carried
Page 97 of 353
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 3 -
b) Application #LPRCA-124/23 to Approval
Application LPRCA-124/23 was submitted for a large-scale public infrastructure
construction project. The application met the requirements set out in LPRCA’s policies
for the administration of Section 28 of the Conservation Authorities Act; although, it was
deemed unreasonable to complete the project within the standard 24 months. The
planning department staff recommended approval of the application with a period of
validity of 60 months.
A-67/23
Moved by M. Columbus
Seconded by P. Ypma
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-124/23
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations,
C. That permission be granted for 60 months in accordance with section 9(1)(b)(i)
and 9(1)(b)(ii) of Ontario Regulation 178/06.
Carried
9. New Business
a) General Manager’s Report
The General Manager provided an overview of operations this past month.
The Planning Department issued 125 permits as of June 24, 2023, down slightly from
last year, provided comments to municipal staff on 68 planning applications, and
participated in 13 pre-consultations.
Safety training was offered to employees who needed or had expired certification. Ten
employees received the chainsaw safety certification, and 14 employees were certified
in First Aid/CPR/AED this year.
Page 98 of 353
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 4 -
Five seasonal sites remain for the 2023 season. Overnight camping started slow but is
continually picking up. Students started working at the campgrounds once school
finished the last week of June, and Corporate Services continues to recruit for the few
positions still available.
A-68/23
Moved by T. Masschaele
Seconded by C. Van Paassen
That the LPRCA Board of Directors receives the General Manager’s Report for June
2023 as information.
Carried
b) 2024 LPRCA Budget Schedule
The new Ontario Regulation 402/22, Budget and Apportionment, came into force on
July 1, 2023. The regulation affects the budget process by adding a second 30-day
notice to the member municipalities. Therefore, after the budget meeting scheduled for
November 8, 2023, the draft budget will be sent to the member municipalities for a 30-
day comment period, as usual. The draft budget, including comments and edits, will be
considered at the January 5, 2024 meeting and a 30-day notice will be sent to member
municipalities of the budget and levy vote.
The final budget will be presented to the board and voted on at the February 7, 2024
meeting.
A-69/23
Moved by R. Weisler
Seconded by S Bentley
THAT the LPRCA Board of Directors receives the 2024 LPRCA Budget Schedule as
information.
Carried
c) 2023 Christmas Operating Schedule
LPRCA will close down operations (except for emergency response) over the
Christmas-New Year period. Staff proposed a process similar to what has occurred in
previous years.
Page 99 of 353
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 5 -
A-70/23
Moved by D. Beres
Seconded by C. VanPaassen
THAT the LPRCA Board of Directors closes operations from December 27th to
December 29th, 2023 (except for emergency response);
And,
THAT staff working be granted one complimentary day off with pay;
And,
THAT staff are required to utilize two (2) vacation days during the period or take unpaid
leave.
Carried
d) Proposed 2024 Meeting Schedule
The first meeting of the New Year is scheduled for January 3, 2024 to consider the final
draft budget and to elect the officers and committees for 2024. The meeting is held early
to accommodate the 30-day notice to member municipalities of the budget and levy vote
meeting.
A-71/23
Moved by D. Brunton
Seconded by R. Weisler
THAT the LPRCA Board of Directors approves the Proposed 2024 Meeting Schedule
as presented.
Carried
e) Vittoria Dam Class Environmental Assessment
Staff outlined the ongoing progress of the Vittoria Dam Class EA Assessment. As part
of the process, the contractor, Matrix Solutions Inc., will facilitate, and seek members to
form, a Community Liaison Committee. Staff recommended that a board member join
the Community Liaison Committee.
Michael Columbus proposed Chris Van Paassen for the Committee because the Vittoria
Dam is in Mr. Van Paassen’s municipal ward. Chris Van Paassen accepted the
appointment.
Page 100 of 353
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 6 -
A-72/23
Moved by M. Columbus
Seconded by T. Masschaele
THAT the LPRCA Board of Directors receives the Vittoria Dam Class Environmental
Assessment Progress Report as information.
AND THAT the LPRCA Board of Directors approves the following appointment:
Chris Van Paassen, as a member of the Vittoria Class Environment Assessment
Community Liaison Committee.
Carried
f) Watershed Conditions Update
The weather over the last few months has been unusual. April saw a large amount of
rain, and May was abnormally dry into June.
Staff is monitoring the flows in the watershed rivers and creeks, and while some are
below average and others above average, there is no requirement to issue a Low Water
Response at this time. Staff continue to monitor the data.
Lake Erie has hit the seasonal peak and is now trending downward. The level is still
above average but below the record highs of a few years ago.
A-73/23
Moved by S. Bentley
Seconded by D. Brunton
THAT the LPRCA Board of Directors receives the watershed conditions update report
as information.
Carried
g) Timber Tenders #LPRCA-124/23
Tender packages were sent to various loggers, sawmill operators, and timber buyers for
both the Blommaert and Livsey properties with a closing date of June 23, 2023.
Two bids were received for the Blommaert Tract, and three bids were received for the
Livsey Tract. Staff recommended the tender be awarded to the highest bidder for both
tenders.
Page 101 of 353
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 7 -
A-74/23
Moved by P. Ypma
Seconded by R. Weisler
THAT the LPRCA Board of Directors accepts the tender submitted by Townsend
Lumber Inc. for marked standing timber at the Blommaert Tract – LP-351-23 for a total
tendered price of $41,785.00 and Porter Lumber for marked standing timber at the
Livsey Tract – LP-352-23 for a total tendered price of $35,360.00.
Carried
h) Oak Wilt
Oak Wilt is the latest major threat to Ontario forests and has recently been found in the
Barrie and Niagara areas. The fungal disease is known to infect and kill oak trees, red
oaks are particularly at risk. Approximately, 90% of LPRCA property is forested, and of
that, approximately 20% is oak species.
To help prevent the spread of invasive species campgrounds will have signage and the
online reservation system will notify campers to not move firewood to protect the
forests. Information will be sent out via social media by LPRCA.
Staff are participating in webinars to learn more about Oak Wilt and will be monitoring
the situation closely.
A-75/23
Moved by S. Patterson
Seconded by S. Bentley
THAT the LPRCA Board of Directors receives the Oak Wilt Outbreak report as
information.
Carried
The closed session began at 8:05 p.m.
10. Closed Session
A-76/23
Moved by T. Masschaele
Seconded by C. Van Paassen
THAT the LPRCA Board of Directors does now enter into a closed session to discuss:
A trade secret or scientific, technical, commercial or financial information that
belongs to the Authority and has monetary value or potential monetary value; or
Page 102 of 353
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma
- 8 -
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the Authority.
Carried
The board reconvened in open session at 7:10 p.m.
The closed meeting minutes of June 7, 2023 was approved in the closed session.
Next meeting: September 6, 2023
Adjournment
The Chair adjourned the meeting at 7:55 p.m.
_______________________________ ________________________________
John Scholten Judy Maxwell
Chair General Manager/Secretary-Treasurer
/dm
Page 103 of 353
Page 1 of 6
Subject: MYR 23-02 AMO Conference 2023
Report Number: MYR 23-02
Department: Office of the Mayor
Submitted by: Deb Gilvesy, Mayor
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
THAT report titled MYR 23-02 AMO Conference 2023 be received as information.
BACKGROUND
Kyle Pratt, CAO, Councillors Luciani and Spencer and myself attended the AMO
Conference, August 20th to 23rd in London, Ontario. We had the opportunity to meet
with several key Ministers to carry forward concerns and challenges the community is
facing. Homelessness and the need for mental health and detox beds was a common
thread of discussion. The Town was extremely lucky to secure a meeting with the
Minister of Health who also had the Deputy Minister in attendance in which the Town
had the opportunity to support the application for a Nurse Practitioner-Led Clinic in
Tillsonburg.
DISCUSSION
Ministry of Health
Tillsonburg Medical Centre
Growth over the last census period has placed Tillsonburg in 2nd place in Ontario and
3rd in Canada for fastest growing per capita.
Tillsonburg services a tri-county area of a population base of over 100,000 people.
People from other counties access medical care in the Town of Tillsonburg.
Tillsonburg alone has over 2,400 residents without a primary care provider.
Tillsonburg has Family Health Organizations and no team-based models of primary
care.
Page 104 of 353
MYR 23-02
Page 2 of 6
16% of patients are rostered to a physician that is over 60 years of age which is a
retirement risk. Tillsonburg has a senior population of 29.3% which is significantly
above the Provincial average of around 16.4%.
Tillsonburg has a lack of adequate infrastructure for primary health care but all for
mental health support services and addiction services.
Our current FHO’s do not have room for office space expansion. The Town is seeking a
collaboration with the local Hospital and Provincial Ministries for a newly built Medical
Centre with a team based model of care.
The new centre would be multi-use with family doctors and/or a walk-in clinic to ease
the burden on emergency room services. This could also be the home to surgeon
offices, hospitalists, life labs, a pain clinic and more. Subsequent floors of this building
would provide much needed housing. This facility could also house an already applied
for Nurse Practitioner-Led Clinic.
Nurse Practitioner-Led Clinic
The Town is requesting support for a Nurse Practitioner-Led Clinic that would provide
comprehensive care for all ages and stages.
The Ingersoll Nurse Practitioner-Led Clinic has applied to the Ministry to branch out and
locate a satellite office in Tillsonburg which is under serviced.
The Nurse Practitioner Clinic would house:
- 4 full-time Nurse Practitioners
- 2 full-time Registered Nurses
- 2 full-time Registered Social Workers
- 3 full-time medical receptionists
This clinic would provide access to those without a primary care provider and would aid
in diversion from the Hospital Emergency Department.
Social Workers are much needed due to increasing homelessness, mental health and
addiction patients that are becoming more apparent in our small Town.
Detox and Mental Health Facilities
Mental Health, drug addiction and homelessness continues to increase province wide.
The Town of Tillsonburg is not immune to facing these challenges locally.
Tillsonburg residents are feeling scared and unsafe in our small once felt safe
community.
Page 105 of 353
MYR 23-02
Page 3 of 6
Methadone clinics or other forms of addiction treatment and safe injection sites should
be tied to addiction centres and not located throughout communities or in drug stores.
There are increasing costs with regards to clean-up in the downtown core and our parks
and facilities plus extra policing costs which result in a greater tax burden to taxpayers.
The closest stabilization beds for mental health and addiction are in London in which
there are 10 beds and a maximum stay of 72 hours.
Withdrawal (detox beds) are not available within Oxford County. There are 3 beds in St.
Thomas that services the entire Southwestern Public Health Region. There are
supports available at Holmes House in Simcoe and Centre of Hope in London, however,
this is for London residents only.
Minister’s Response:
A new funding stream has been opened and they are really looking at focusing funding
towards team based care models including the Nurse Practitioner-Led models.
The Province is moving in the direction of placing more focus on funding mental
health/addiction treatment.
Ministry of Finance
Property Reassessment
- Reassessments have not been done since before to the COVID pandemic and the
Town is looking for when this practice might resume.
- Regular assessments are important to ensure the burden of taxation is fairly
distributed.
Funding Supports
- The Town is very concerned about the Province’s Housing Plan which will reduce or
eliminate some municipal development charges.
- The Town understands the purpose is to encourage building of all housing types,
however, this is going to pass the burden to the ratepayers.
- Tillsonburg is rapidly growing and the need for amenities to accommodate the growth
is required. Reduction in DC’s is harmful to progress amenities forward as well as
fund plans that were formerly allowable under DC charges.
- All of this puts more strain on the taxpayers. Tillsonburg has experienced increased
use at our local food bank.
- An increase in homelessness is rapidly evolving which also presents challenges with
regards to increased policing costs, clean-up costs and more.
Minister’s Response
Page 106 of 353
MYR 23-02
Page 4 of 6
The Ministry of Finance is currently undertaking a comprehensive review of the tax
system in Ontario which will involve input from municipalities. No timeline has been set
for completion, therefore, at this time municipal assessments will NOT be undertaken.
Ministry of Transportation
Transit
- The Town receives a Community Transportation Grant and would like to see this
program continue.
- The Town is concerned about potential discontinuation of funding for our community
transit. This form of community transit has a price tag for 2024-2025 of $434,268.
- With no funding the Town would be forced to reduce services by 42% as the burden
would fall upon the ratepayer to further fund transit.
Highway 3
- Spin-off jobs and housing are expected to grace the Town’s doorsteps upon the
announcement of the VW battery plant in nearby St. Thomas.
- This is going to be Canada’s largest factory employing around 3,000 people.
- It is estimated that Highway 3 carries 424 vehicles per hour at its evening peak. It is
predicted that once the new factory is up and running this number will skyrocket to
1500 - 1600 vehicles per hour.
- Given the proximity of Tillsonburg to St. Thomas the Town expects to house and
potentially create spin-off jobs.
- Highway 3 also is located to access the Town’s Industrial Area and also areas that
are currently being developed for industrial growth.
- It would be advantageous to upgrade the Highway 3 corridor to sustain the expected
increase for demand on this road.
- This may help alleviate truck traffic that currently goes through the downtown core
Minister’s Response:
Funding will continue to be available for transit and the Ministry has offered to be
involved in our Transportation Master Plan. Staff will follow up to include the Ministry in
the consultation process.
Solicitor General
911 Call Forwarding from Primary PSAP (Public Safety Answering Point) to Secondary
PSAP
- 911 calls are received by primary PSAPs and then transferred to Police, Fire or EMS.
Page 107 of 353
MYR 23-02
Page 5 of 6
- When calls are transferred using 911 star codes, the location and number
information is automatically shared with the secondary PSAP through CAD
(computer aided dispatch).
- Often Police and EMS PSAP’s do not send down the data required to speed up the
dispatch process.
- PSAP’s spend significant funds on CAD infrastructure and to not receive transferred
information because the PSAP is not sharing information because some think it is
faster to phone the incident to the downstream PSAP is wrong and wastes valuable
dispatch time.
- This is very prominent in tiered medical and motor vehicle accidents where primary
Police or EMS receive the call first then transfer to fire.
- Currently there is no regulation requiring primary PSAP to send ANI/ALI data to
secondary PSAP and the Town requests that there needs to be a regulation created.
- Regulations would speed up dispatch of fire resources.
Minister’s Response
A new round of funding is open for 911 Next Gen. The next generation software is
going to address concerns raised by the Fire Chief and will have the capability to
automatically link responders together with real time data. The Ministry encourages the
Town to apply for the funding as soon as possible.
Homelessness
- Small Towns, such as Tillsonburg, are entering unchartered territory with prevalent
and ever increasing volumes of homeless individuals.
- Tillsonburg residents feel scared and unsafe in our small community.
- The Town feels there is a strong need for mental health and addiction clinics.
- This is more than a housing crisis but rather a mental health crisis.
- Methadone clinics and safe injection sites should be tied to addiction/treatment
facilities and not located through communities or in drug stores.
- Challenges with policies such as catch and release bail plus court systems that are
restricting effectiveness of policing.
- Significant costs to clean up the downtown core, parks, training for staff, extra
policing which results in greater costs to the taxpayer.
CONSULTATION
CAO, Operations Department, Finance Department, Clerk’s Department, Fire Services,
Mayor’s Homelessness Working Group, the Community Health Care Committee and the
Ingersoll Nurse Practitioner-Led Office.
Page 108 of 353
MYR 23-02
Page 6 of 6
FINANCIAL IMPACT/FUNDING SOURCE
There are no cost implications to this report as this report is provided for information
only. There is a cost to attending Conferences which has been appropriately included
in the 2023 Business Plan and Budget.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Advocate for community needs with other levels of government.
Priority Project – N/A
ATTACHMENTS
None
Page 109 of 353
29 August 2023
Ministry of Health Ontario
777 Bay Street, 5th Floor
Toronto, ON M7A 2J3
RE: NURSE-LED PRACTIONER’S CLINIC, TOWN OF TILLSONBURG
Dear Minister Jones:
Thank you very much for taking the time to meet with the Delegation from the Town of
Tillsonburg at AMO last week. It was our pleasure to have the opportunity to receive
insight and commentary on the new initiatives and care models your Ministry is looking
to support.
I wanted to take this opportunity to follow up and provide you with a little more
information regarding the application by the Ingersoll Nurse Practitioner-Led Clinic that
has applied for a satellite location in the Town of Tillsonburg.
Tillsonburg is a small community of roughly 20,000 residents that serves a tri-county
region of over 100,000 people. Tillsonburg has a senior population of over 29%
exceeding the Provincial average by almost double. Currently, we have a shortage of
primary care providers and the approval of the Nurse Practitioner-Led Clinic would fill
the gap to provide much needed care. The Clinic would also provide support for mental
health and addictions care in which the need is becoming more apparent in our Town.
Our community is underserviced locally in this regard.
As our community is blessed with local Hospital care however, the pressure on the
Emergency Department is immense which is further exasperated by the shortage of
primary care providers. A Nurse Practitioner-Led Clinic would help alleviate pressure
on our local Emergency Department which would result in reduced wait times.
Other services the Clinic would offer to our community includes: chronic disease
prevention and management, geriatrics, minor procedures including IUD insertion,
diabetes management, foot and wound care, diagnostic testing and more.
I would respectfully request that the EOI application submitted by the Ingersoll Nurse
Practitioner-Led Clinic be considered for approval. A location has been secured and the
Page 110 of 353
Page 2 of 2
clinic could be up and running to serve our residents and surrounding residents in 30 to
90 days.
Thank you so much again for your time and consideration in this extremely important
matter to our community. Should you require further information, please do not hesitate
to reach out.
Sincerely,
Deb Gilvesy, Mayor
Town of Tillsonburg
(519)983-2887
dgilvesy@tillsonburg.ca
c.c. Dr. Catherine Zahn, Deputy Minister of Health, Ontario
Mr. Ernie Hardeman, MPP, Oxford
Tillsonburg Community Health Care Advisory Committee
Kyle Pratt, CAO, Tillsonburg
Town of Tillsonburg Councillors
Page 111 of 353
Page 1 of 2
Subject: 2023 Second Quarter Consolidated Operating Results
Report Number: FIN 23-20
Department: Finance Department
Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
THAT report titled FIN 23-20 2023 Second Quarter Consolidated Operating Results
be received as information.
BACKGROUND
To provide Council with the January 1, 2023 to June 30, 2023 Town-wide consolidated
operating results.
DISCUSSION
The attached data summarizes the variances between 2023 actual operating results for
the period ended June 30, 2023 and the 2023 YTD operating budget.
Questions or comments relative to the departmental 2023 second quarter revenues and
expenditures should be referred to the applicable members of the Senior Leadership
Team for commentary.
CONSULTATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
The second quarter operating results currently reflect an overall Town wide 2023
favourable variance of $1,328,305. This includes a current deficit of $193,589 in
Building Services, which is off-set via obligatory reserve at year-end. This variance will
continue to be impacted by fluctuations in revenues and expenditures throughout the
year, predominantly driven by timing as compared to the budget spread. Thus, this
preliminary figure is not a certain indication of what may be expected as the year
progresses.
Page 112 of 353
FIN 23-30 - 2023 Second Quarter Consolidated Operating Results
Page 2 of 2
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
1. Appendix A – 2023 Q2 Consolidated Operating Results
Page 113 of 353
2023 2023 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
Levy, PILS 9,380,014 10,086,060 706,046
Grants 646,427 831,974 185,547
User Charges 2,904,845 2,967,241 62,396
Other Revenue 74,211 274,688 200,477 (3%)
Specified Revenue 2,887 2,887 #DIV/0! #DIV/0!
Total Revenues 13,005,497 14,162,850 1,157,353
Expenditures
Labour 5,436,254 5,198,212 238,042
Purchases 2,469,819 2,326,352 143,467
Contracted Services 2,627,195 2,554,821 72,374
Contribution to Reserves 6,252 281,882 (275,630)44% 0
Interfunctional Adjustments 208,431 214,228 (5,797)
Debt Principal & Interest 954,442 955,946 (1,504)
Total Expenditures 11,702,393 11,531,441 170,952
Total Net Levy 1,303,104 2,631,409 1,328,305 (1%)
Page 114 of 353
Page 1 of 10
Subject: 2023 Q2 Corporate Services Department Results
Report Number: CS 23-13
Department: Corporate Services Department
Submitted by: Tanya Daniels, Director of Corporate Services/Clerk and Kyle Pratt, Chief
Administrative Officer
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
Report recommendation contained within the omnibus motion for all Department results
reports.
BACKGROUND
To provide Council with the financial results of the Corporate Services Department,
Office of the CAO and Council from January 1, 2023 to June 30, 2023.
DISCUSSION
1. Department Overviews
1.1 Corporate Services (CS) Department Overview
The following chart overviews the Corporate Services Department included within
this results report:
AREA RELATIONSHIP STAFF
Clerks
Internal 3 FTE
Communications Internal 1 FTE
Customer Service Internal 3 FTE
1 PTE
1 Summer Student
IT External /
Internal
August 2023 – FTE Contract added
after June approval from Council.
Contract - County of Oxford
Legal Services External Contract
Insurance External Contract
1.2 Office of the Chief Administrative Officer
The following chart overviews the areas within the Office of the CAO included
within this results report:
Page 115 of 353
CS 23-13 2023 Q2 Corporate Services Department Results
Page 2 of 10
AREA RELATIONSHIP STAFF
Office of the CAO Internal 2 FTE
Human Resources
Internal 3 FTE
Strategic Initiatives
and Innovation
Internal 1 FTE – Area introduced in 2023
Departments
Internal All remaining Departments report
independently their results (Fire, Ec.
Dev, OPS, RCP and Finance).
2. Budget Overview
2.1 Corporate Services and Customer Service
The Corporate Services Department organizationally includes the area of
Customer Service (CS). The budget details for both areas have been
included within this results report as they are approved independently. The
Communications area of CS is contained both within the CS budget and
legacy details with Economic Development operational budget. An efficiency
plan for 2024 will be to review the combined values and align the Corporate
Services operating budget with the staff associated. For the purposes of this
report, the Customer Service and the Corporate Services operating results
are attached.
2.2 Office of the Chief Administrative Officer
The Office of the CAO’s direct budget is included within the Corporate
Services operational budget. The Human Resources operational budget is
approved and maintained independently as a branch within the Corporate
Services operational budget. A change in 2022 transitioned the HR
Department to report directly to the CAO. For the purposes of this report, the
HR operating results are within the attached Corporate Services attachment.
2.3 Council
The operating budget results for Council has been included within the
attached documents.
3. Summary of Operational Results
3.1 Corporate Services
The following chart provides an overview of the Corporate Services
operational results for Q2 2023:
Page 116 of 353
CS 23-13 2023 Q2 Corporate Services Department Results
Page 3 of 10
Objective Owner Target
Date
Status
Youth
Engagement
Program
Director of
Corporate
Services/
Clerk
Ongoing Committee member
recruitment launched in Q1.
Youth Coalition registration
completed.
First meeting held in Q2.
Additional recruitment in Q2 for
Q3 approval being conducted.
Implement IT
Plan
Director of
Corporate
Services/
Clerk
Multi-
year
plan
2023 Cell Phone replacement
program launched and
completed in Q1.
IT procedure and policy
review commenced.
Project Manager, IT Services
position approved by Council
and recruited. Position
commenced in Q3 of 2023.
2023 Computer Hardware
upgrade replacement
launched.
While not a part of the final 2023 Business Plan, the following items are
noteworthy initiatives that were completed in Q2 2023:
Preparation for Broadway office closure including conducting staff
training for records principles and an extensive records retention
review of current paper records.
Coordination and hosting for the Citizen of the Year event.
Continued increase of Council related communication with
additional social media posts, and coordination of various internal
supports for increased communications including:
o Communications support for LLWP renovation including
dedicated webpage with project background and progress
updates. Facility signage and communication to patrons re:
entry procedures etc.
o Communications plan for TCC renovation including
dedicated webpage with project updates, and ongoing
updates on project progress.
o Extensive communications support for Bike Rodeo and
Sponsored Swims at LLWP.
Page 117 of 353
CS 23-13 2023 Q2 Corporate Services Department Results
Page 4 of 10
Reviewing customer service practices to continue providing citizens
with excellent customer supports.
Continued sourcing of software and technology improvements with
an aim to improve services the department is responsible for.
Recruitment of the new Project Manager, IT services position.
3.2 Office of the Chief Administrative Officer
The following chart provides an overview of the Office of the CAO operational
results for Q2 2023:
Objective Owner Target Date Status
Investigate Options
for a Volunteer
Recognition
Program
Manager of
Human
Resources
Q2 A Volunteer
Recognition Program
report will be coming
in September for
Council’s
consideration.
Pay Equity/Market
Review
Manager of
Human
Resources
Q3 Consultant has been
retained and staff are
working with the
consultant to gather
all the necessary
information required
to complete the
review. A status report
will be coming later in
September.
Staff Engagement
Survey
Manager of
Human
Resources
Q4 Not started
Physician
Recruitment
CAO Ongoing Ongoing- Physician
Recruitment
Committee was
rebranded to be the
“Community Health
Care Committee” that
has a focus of
planning and
implementing an
integrated approach
to health care,
recruitment and
retention of medical
practitioners with a
focus on primary care.
Page 118 of 353
CS 23-13 2023 Q2 Corporate Services Department Results
Page 5 of 10
Staff and Council
members met with the
Minister of Health at
the AMO Conference
to advocate for health
care items including: a
medical clinic,
supporting a nurse
practitioner-led clinic,
and a plan of action
for homelessness,
mental health and
drug addiction crisis.
Town Hall Project CAO Q1 2027 A report providing
different floor plan
options from the
architect will be
coming to Council in
the near future to
allow Council to select
their preferred option
to progress with the
next steps of the
Town Hall project
based on the direction
given at the April 6,
2023 Council Meeting.
Attainable and
Affordable Housing
CAO Ongoing Consultant is working
on conceptual
drawings for an
attainable/affordable
development at 31
Earle Street. The
Affordable &
Attainable Housing
Committee has
reviewed the initial
concept options and
has asked the
architect for some
revisions. The
Committee will be
reviewing these
revisions in
September with a
report to Council
Page 119 of 353
CS 23-13 2023 Q2 Corporate Services Department Results
Page 6 of 10
following that review.
The Transitional
housing has opened
through the United
Way’s project and has
been successful in
transitioning
individuals to more
permanent living
situations. The
Habitat for Humanity
home was built and is
being occupied.
Boundary
Adjustment
CAO Ongoing Economic
Development
Commissioner lead on
direction from Council.
Carry out Strategic
Plan Initiatives
CAO Ongoing Ongoing – Staff are
undertaking and
moving forward with
various priority
Strategic Plan
initiatives.
Municipal
Management Intern
CAO Q1 Q1- Internship was
completed and the
Intern’s work plan was
successfully fulfilled.
3.3 Goals for Next Quarter
Continued service level improvements in all areas with a goal to leverage
technology already available as a Town resource.
CONSULTATION
CAO, Corporate Services Team.
FINANCIAL IMPACT/FUNDING SOURCE
The Consolidated Q2 2023 Corporate Services, Customer Service and Council overall
variances are summarized in the attached appendices.
CORPORATE GOALS
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
Page 120 of 353
CS 23-13 2023 Q2 Corporate Services Department Results
Page 7 of 10
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Develop a communications strategy to increase awareness of
Council decisions and municipal programs, projects and services.
Priority Project –
ATTACHMENTS
Appendix A – Corporate Services
Appendix B – Customer Service Centre
Appendix C – Council
Page 121 of 353
CS 23-13 2023 Q2 Corporate Services Department Results
Page 8 of 10
Appendix A – Corporate Services
2023 2023 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
User Charges 5,791 4,270 (1,521)(26%)
Total Revenues 5,791 4,270 (1,521)
Expenditures
Labour 520,597 519,096 1,501 (0%)
Purchases 299,067 167,909 131,158 (44%)1
Contracted Services 282,534 261,397 21,137 (7%)2
Interfunctional Adjustments (308,344)(307,261)(1,083)(0%)
Debt Principal & Interest 11,844 11,855 (11)(0%)
Total Expenditures 805,698 652,996 152,702
Total Net Levy (799,907)(648,726)151,181
Notes
2 Legal Exp under $16,600; Equipment Maintenance Contract Exp under $8,600 - IT related
1 Rent Exp under $58,600, Heat-Light-Water under $28,000 - Reduction to Rent; Training Exp under $17,000;Advertising Exp - under
$25,600
Page 122 of 353
CS 23-13 2023 Q2 Corporate Services Department Results
Page 9 of 10
Appendix B – Customer Service Centre
2023 2023 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
User Charges 149,391 151,775 2,384 (2%)
Other Revenue 80,571 80,571
Total Revenues 149,391 232,346 82,955 (1%)
Expenditures
Labour 149,086 149,391 (305)(0%)
Purchases 51,694 46,573 5,121 (10%)
Contracted Services 26,618 27,113 (495)(2%)
Interfunctional Adjustments (142,573)(142,572)(1)(0%)
Debt Principal & Interest 3,427 3,429 (2)(0%)
Total Expenditures 88,252 83,934 4,318
Total Net Levy 61,139 148,412 87,273 (1%)
Notes
1 Supplies Exp under $9,900 - postage due to timing; Heat-Light-Water over $3,400
Page 123 of 353
CS 23-13 2023 Q2 Corporate Services Department Results
Page 10 of 10
Appendix C – Council
2023 2023 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
Grants
User Charges 300 300
Total Revenues 300 300
Expenditures
Labour 103,069 100,465 2,604 (3%)
Purchases 111,772 115,170 (3,398)(3%)
Interfunctional Adjustments 20,530 21,198 (668)(3%)
Total Expenditures 235,371 236,833 (1,462)
Total Net Levy (235,371)(236,533)(1,162)
Page 124 of 353
Page 1 of 7
Subject: Second Quarter Economic Development and Marketing Results
Report Number: EDM 23-16
Department: Economic Development Department
Submitted by: Cephas Panschow
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
Report recommendation contained within the omnibus motion for all Department results
reports.
BACKGROUND
The below tables summarize the status of the 2023 Business Plan Operating and
Capital Budget objectives.
Table 1: 2023 Business Plan Objectives
Objective Budget
Value
Target
Date
Status
Community
Improvement Plan
(Downtown Façade)
$35,000 Ongoing Funds to be transferred to BIA
Community
Improvement Plan
(Applications)
$20,000 Ongoing A number of applications have
been received and will be
brought forward to Council
Updated Economic
Development Strategy
Implementation
$5,000 Ongoing Not initiated
Enhanced Business
Processes (Apps)
$5,000 Q1 Q3 Not initiated. Awaiting
completion of Automated
Business Directory and CRM
project
High Tech
Manufacturing Action
Plan (Hub
Development)
$5,000 Ongoing Not initiated. Deferred as not
a priority at this time
Page 125 of 353
EDM 23-16 Second Quarter Economic Development and Marketing Results
Page 2 of 7
SOMA Asia Mission $24,000
(funded from
reserve)
Q4 Planning underway with a
target of late November/early
December for the mission.
SOMA Membership
Increase
$24,000
($4,000
Membership
Increase)
Q4 Completed
Discover Tillsonburg
(Magazine)
$8,000 offset
by revenue of
$6,000
Ongoing Not initiated. Deferred as not
a priority at this time
Discover Tilllsonburg
(Additional Video
Production)
$10,000 Q4 Not initiated
Town Hall Project
Support
Not
applicable
Ongoing A number of key initiatives are
underway, including design
options
Continue to facilitate
discussions and
networking with
potential partners to
review additional
opportunities for Short
Line Rail connectivity
within the Town of
Tillsonburg
Not
applicable
Q4 A number of key initiatives,
including business
development and attraction,
are underway. Property
owner request response
provided following resolution
of EDAC and Council.
Chamber Awards -
Grant
$4,000 Q3 Completed
Chamber Awards -
Sponsorship
$4,000 Q3 Completed
Discover Tillsonburg –
Turtlefest Sponsorship
$2,000 Q2 Completed
Bridges to Better
Business
$1,000 Q3 Not initiated
Youth Robotics
Challenge
$1,000 Q4 Sponsorship confirmed
Airport Business
Development
TBD (Fly-in
tours)
Q4 Initiated
Consultations for Mall
Parking Lot
Reconfiguration
$5,000 Q4 Included in Bridge Street Re-
Imagining Task Force RFP
CF Oxford Partnership
(Pop-up)
$5,000 Q4 Two Entrepreneurial Services
Pop-up events held (Jan 19,
May 11) with one additional
being planned for October.
Project Big Swing TBD Ongoing In process
Page 126 of 353
EDM 23-16 Second Quarter Economic Development and Marketing Results
Page 3 of 7
Engineering Design
Services for Rokeby
Road Property
$265,000 with
offsets per
Report DCS
20-22
Q3 Design consultant retained in
Q2, 90% design achieved
VIP Phase 2
Conceptual Plan
Development
$50,000
(funded by
Reserves)
Q4 Conceptual plan development
nearing completion and will be
incorporated into RFP for
engineering design services
Wayfinding Signage
(Consolidation
Review)
N/A Q4 Not initiated
Automated Business
Directory
$40,000
($26K
Modernization
Funding,
$14K
Reserves)
Q2 Q3 Well underway with database
transfer and business
directory complete and
updates underway.
Completion pushed to Q3
Bridge St Re-
Imagining
$80,000 from
reserves (plus
$20,000 from
private
sector)
Ongoing Shift Landscape Architects
retained, initial meeting held,
conceptual planning underway
Business
Improvement
Association –
Contribution to Capital
Expenditures
$15,000 Ongoing Not initiated
Explore Accredited
Economic
Development
Organization (AEDO)
program*
N/A Ongoing Not initiated
Van Norman
Innovation Park –
Additional Land
Acquisition
TBD Q4 In process
Van Norman
Innovation Park – Plan
of Subdivision/
Engineering Design
TBD Q4 Project Management Contract
with Colliers Project Leaders
(CPL) kicked-off May 23. RFP
for Engineering Consulting
Design Services finalized.
Gant Chart to completion of
servicing has been provided
with Critical Path items being
identified and incorporated
into schedule. Environmental
Page 127 of 353
EDM 23-16 Second Quarter Economic Development and Marketing Results
Page 4 of 7
Impact Assessment selection
process underway.
DISCUSSION
It was anticipated that a more detailed report with standard metrics would be provided
with the second quarter report, but, due to additional work required to update the
Customer Relationship Management (CRM) database project, the data is not available
yet so staff will bring forward a more detailed report for Q3.
CONSULTATION
The reporting of quarterly results helps demonstrate accountability to Senior
Leadership, Town Council, and the public. In addition to this, the Economic
Development Advisory Committee is provided with a regular summary of these metrics.
FINANCIAL IMPACT/FUNDING SOURCE
The Economic Development & Marketing Department financial results for the second
quarter of 2023 are as follows:
Department Variance (Brackets
denote over
budget)
Explanation
Development &
Communications (500)
($2,000)
Economic Development
(505)
$3,387 Part-time labour under by $9K
TOTAL $1,387
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
Page 128 of 353
EDM 23-16 Second Quarter Economic Development and Marketing Results
Page 5 of 7
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal - The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information and
opportunities to shape municipal initiatives
Strategic Direction – Not applicable
Priority Project – Not applicable
ATTACHMENTS
Appendix A – DCS and Economic Development Operating Summary
Page 129 of 353
EDM 23-16 Second Quarter Economic Development and Marketing Results
Page 6 of 7
Appendix A – DCS and Economic Development Operating Summary
2023 2023 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
User Charges 2,000 (2,000)(100%)
Total Revenues 2,000 (2,000)(1%)
Expenditures
Purchases 35,000 35,000 0%
Total Expenditures 35,000 35,000
Total Net Levy (33,000)(35,000)(2,000)
Page 130 of 353
EDM 23-16 Second Quarter Economic Development and Marketing Results
Page 7 of 7
2023 2023 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
Grants 18,000 18,521 521 (3%)
User Charges 24,500 24,450 (50)(0%)
Total Revenues 42,500 42,971 471
Expenditures
Labour 110,258 99,679 10,579 (10%)1
Purchases 79,572 84,017 (4,445)(6%)
Contracted Services 3,510 6,337 (2,827)(81%)
Interfunctional Adjustments (8,442)(8,442)0%
Debt Principal & Interest 41,412 41,803 (391)(1%)
Total Expenditures 226,310 223,394 2,916
Total Net Levy (183,810)(180,423)3,387
Notes
1 PT labour under $9,000 - summer student
Page 131 of 353
Page 1 of 3
Subject: 2023 Second Quarter Finance Department Results
Report Number: FIN 23-21
Department: Finance Department
Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
Report recommendation contained within the omnibus motion for all Department
results reports.
BACKGROUND
To provide Council with the actual January 1, 2023 to June 30, 2023 Finance
Department financial results and business plan update.
DISCUSSION
Summary of Operational Results
Table 1: 2023 Operations Business Plan
Objective Owner Target Date Status
Accounts payable digitization
including purchase order system
update (Carried forward from
2022)
Finance Q2 Q1 2024
In progress; software add-on
procured and awaiting County
confirmation on progress of
implementation
Continuation of multi-year budget
development & asset
management integration (Carried
forward from 2022)
Finance Q3 Q4 2023 Continuation of capital
budgeting updates to FMW
budgeting software in
progress
Reserve & trusts policy update
(Carried forward from 2022)
Finance Q4 2023
Accounts receivable & write-off
policy development
Finance Q4 2023
Foundational work on 2024+ goals
(financial sustainability plan, debt
policy update, tangible capital
asset policy update)
Finance Q4 Ongoing
Page 132 of 353
FIN 23-08 2023 Second Quarter Finance Department Results
Page 2 of 3
Table 2: 2023 Additional Information
Objective Target
Date
Status
2022 Financial Audit Q3 Complete
2022 Audited Financial Statements Q3 Complete
2023 Interim Audit Q4
CONSULTATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
As detailed in the attached Appendix, the 2023 second quarter results for Finance reflects
a year-to-date surplus of $127,818. Interim contributing factors include OCIF grant
funding, labour vacancies, earned interest, and timing variances of paid audit invoices.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
Page 133 of 353
FIN 23-08 2023 Second Quarter Finance Department Results
Page 3 of 3
Appendix A – 2023 Q2 Finance Department Results
Page 134 of 353
2023 2023 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
Grants 331,100 526,039 194,939 (59%) 1
User Charges 40,189 41,306 1,117 (3%)
Other Revenue 47,002 147,448 100,446 (214%) 2
Total Revenues 418,291 714,793 296,502 (1%)
Expenditures
Labour 408,629 352,092 56,537 (14%) 3
Purchases 33,635 28,601 5,034 (15%) 4
Contracted Services 20,000 (25,390) 45,390 (227%) 5
Contribution to Reserves 275,633 (275,633)6
Interfunctional Adjustments (101,442) (101,430) (12)(0%)
Total Expenditures 360,822 529,506 (168,684)
Total Net Levy 57,469 185,287 127,818 (2%)
Notes
1 OCIF Formula Funding
6 OCIF formula funding contributed to reserves ‐ $194,300; Bank interest earned relating to Reserve account $80,700
2 Interest Revenue over
3 FT labour under ‐ Vacancies
4 Training Expense under $9,300; Interest & finance Charge over $4,000
5 Auditing Services under ‐ Due to timing
Page 135 of 353
Page 1 of 5
Subject: Fire and Emergency Services 2023 Second Quarter Report
Report Number: FRS 23-09
Department: Fire and Emergency Services
Submitted by: Vanessa Devolin, Assistant Chief of Communications and Administration
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
THAT report recommendations contained within the omnibus motion for all Departments
results reports.
BACKGROUND
To provide Council with second quarter April 1, 2023 to June 30, 2023 key performance
indicators and financial information for Tillsonburg Fire Rescue Services.
DISCUSSION
SUMMARY OF BUSINESS PLAN OBJECTIVES
2023 Business Objectives
Objective Target
Date Status
Increase Fire Prevention Inspection &
Public Education Awareness Program Q4 Ongoing – 27% increase from
previous year
Implement Mandatory NFPA Compliant
Training Programs and Officer
Development
Q4 Ongoing- 80% complete waiting OFM
certification results
Continue to Develop and Implement
Cancer, PTSD, Mental Health Risk
Reduction Program
Q4 Ongoing – Diesel exhaust, Mental
Health & PTSD Training
Update Establishing and Regulating By-
law
Q2 2022
Q4 2023
Ongoing – Awaiting CRA and MFP
results
Community Risk Assessment & develop
Master Fire Plan (8-10 year Strategic
Plan)
Q3
Ongoing – 75% complete
Facility - Direct Capture Diesel Exhaust
System For Fire Hall
Q3 Ongoing
EMS Bay Floor Repair Q3 Ongoing
Page 136 of 353
FRS 23-08 Fire and Emergency Services 2023 Second Quarter Report
Page 2 of 5
Bunker Gear Capital Replacement
Program
Q4 Ongoing- awaiting delivery
40’ Sea Can for Fire Hall Storage Q1 Complete
Rescue Equipment Replacement Q4 Ongoing 30% complete
(4 Additional Volunteers) Q3/Q4 Ongoing
Window replacement at Fire Hall Q3 Ongoing - Communications windows
replaced
Gas monitor and docking station Q1 Complete
Fire Communications- Avtec Radio
Console & Out-post Q3 Ongoing – Equipment arrived
scheduling installation and testing
Review Emergency Management
Program and Plan Q4
Ongoing – IMS 200 Training, Test
Emergency Notification, Review Plan,
HIRA, CI tests
Continue to increase Communications
Partnerships Q4 Ongoing – Responded to 2 Dispatch
Services RFP’s (Unsuccessful)
Key Performance Indicators
Key Response Indicator Q1 Q2 Q3 Q4 Year- Date
% of total Firefighters attending Training 25/29 81% 22/29 76% 23/29 79%
Average % of Firefighters attending
Platoon Calls
12/14.5
80%
12/14.5
80%
12/14.5
80%
Average % of Firefighters attending All
Calls
14/29 48% 16/29 55% 15/29 52%
Average % of Firefighters attending
Medical Calls
11/29 37% 10/29 34% 10/29 34%
2023 Alarm Data (Year to Date)
OFM Response Type Total Incidents Total Staff Hours
Property Fires/Explosions 10 129
Burning Controlled 9 14
Pre Fire Conditions/ No Fire 7 65
Fire Alarm Activations 42 138
Carbon Monoxide Alarm Activations 11 33
Public Hazard 9 121
Rescue MVC 20 69
Medical/Resuscitator Call 37 71
Other Response 12 50
YTD 157 690
Page 137 of 353
FRS 23-08 Fire and Emergency Services 2023 Second Quarter Report
Page 3 of 5
Number of
Property Fire
Incidents
Estimated
Property Value
at Risk
Estimated
Structure Fire
Loss
Estimated
Content Fire
Loss
Q1 2 $50,750,000 $0 $60,000
Q2 4 $4,350,000 $200,000 $52,000
Q3
Q4
YTD Total 6 $55,100,000 $200,000 $112,000
Fire Prevention Inspections
2nd Quarter 2023 Year to Date
New Inspections 35 55
Ongoing Inspections 2 4
Legal Action 0 0
Closed 33 51
Public Education
Types
2023
2nd
Quarter
2023
Year to Date
Age Groups Served
YTD
Fire Public Education Presentations
and Events 14 43 Under 5 = 92
Ages 5-10 = 87
Ages 11-15 = 0
Ages 16-25 = 0
Ages 26-54 = 19
Ages 55+ =80
All Ages (Group) =1,597
Social Media (1 Month
Total) =178,946
Emergency Management Public
Education Presentations and Events 0 4
Emergency Management – Social
Media 18 35
Fire Public Education - Social Media 80 142
Fire Communication Report
After Hours Town of Tillsonburg Calls
2023
2nd
Quarter
On Call Called
Out
2023
YTD
On Call Called Out
YTD
Town Administration 116 N/A 180 N/A
OPP 4 N/A 30 N/A
Roads 20 8 37 11
Hydro 178 17 221 29
Water/Waste 16 12 34 19
By-Law Enforcement/Parking 1 0 10 0
Animal Control 1 1 1 1
Page 138 of 353
FRS 23-08 Fire and Emergency Services 2023 Second Quarter Report
Page 4 of 5
Garbage Collection/Transfer Station 10 0 17 0
Fleet 0 0 0 0
Community Centre/Parks/Facilities 2 0 14 0
Fire Communications Call Volume
2023 2nd
Quarter 2023 YTD
Administration Lines 5,132 7,539
Fire Incidents Dispatched 2,759 4,802
Emergency Calls Received 4,342 8,120
CONSULTATION
Fire Chief, Assistant Chief of Fire Prevention and Training, and Finance Staff were
consulted on this report.
FINANCIAL IMPACT/FUNDING SOURCE
Finance staff provided the financial data for this report.
Q 2 Financial Review
Page 139 of 353
FRS 23-08 Fire and Emergency Services 2023 Second Quarter Report
Page 5 of 5
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Develop a communications strategy to increase awareness of
Council decisions and municipal programs, projects and services.
Priority Project - N/A
ATTACHMENTS
N/A
Page 140 of 353
Page 1 of 7
Subject: 2023 Second Quarter Building, Planning & By-Law Services Results
Report Number: OPD 23-34
Department: Operations and Development Department
Submitted by: Geno Vanhaelewyn, Chief Building Official
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
Report recommendation contained within the omnibus motion for all Department results
reports.
BACKGROUND
This report contains information on activity volumes, trends over time, financials and
updates on major initiatives. The statistics provided are inclusive from January 1, 2023
to June 30, 2023.
DISCUSSION
BUILDING SERVICES
Construction activity in the Town of Tillsonburg has decreased in terms of overall
permits issued and the total value of construction for the second quarter. The residential
sector has experienced a major decrease in activity while commercial and institutional
experienced an increase. These statistics are noted in the tables that follow.
2023 – Building Permit Activity Overview – (Jan 1/23 – June 30/23 inclusive)
Total Permits Issued 206
Total Construction Value $29,117,636
Total Permit Revenue $214,729
Page 141 of 353
OPD 23-34 - 2023 Second Quarter Building, Planning & By-Law Services Results
Page 2 of 7
Value of Construction by Sector (Jan 1/23 – June 30/23)
Value of Construction Comparisons (Jan 1/23 – June 30/23)
Residential
$14,984,136
Commercial
$8,324,000.00
Industrial
$1,250,000
Institutional
$4,559,500
TYPE 2018 2019 2020 2021 2022 2023
Residential
(Value) 17,441,481 27,871,544 20,168,099 63,310,649 53,119,141 14,984,136
Commercial
(Value) 6,245,180 1,467,125 1,084,105 911,000 696,340 8,324,000
Industrial
(Value) 708,702 205,900 3,748,800 535,000 13,089,500 1,250,000
Institutional
(Value) 2,336,665 3,532,040 50,300 843,230 164,000 4,559,500
TOTAL 26,732,028 33,076,609 25,051,304 65,599,879 67,041,981 29,117,636
Page 142 of 353
OPD 23-34 - 2023 Second Quarter Building, Planning & By-Law Services Results
Page 3 of 7
Number of Permits Issued (Jan 1/23 – June 30/23)
Inspection activity has increased due to ongoing construction projects from previous
years along with open permit follow-ups.
Inspection Activity Comparisons (Jan 1/23 – June 30/23)
Major Construction/Development Projects:
631 Broadway – new commercial plaza
116 Simcoe – new gas station/commercial
62 First - 5 storey/49 unit apartment building
301 Rokeby – Armtec – new industrial (3 buildings)
98 King – 5 storey/49 unit apartment building
195 Lisgar – apartment building fire renovation
51 Broadway – change of use - residential apartments
31 Victoria – Tillsonburg Non-Profit Housing – alteration/addition – 18 unit
apartment building
19 Van St – Sewage Treatment Plant upgrades
16 Ross – Waterpark building renovation
45 Hardy Ave – Community Centre alterations/addition
Northcrest Estates Subdivision - PH 2 - Hayhoe Homes
Oak Park Subdivision – PH 2 Sycamore Drive
361 Quarter Town Line – 360 West Development – towns & stacked condos
TYPE 2018 2019 2020 2021 2022 2023
Single
Detached
Dwellings
50 30 53 129 48 9
Townhouse
Dwellings - - - - 75 25
Total Dwelling
Units 78 110 79 205 194 40
Total All
Permits 239 204 217 342 302 206
Output Measures/Activity 2018 2019 2020 2021 2022 2023
Building Inspections Completed 988 843 824 1165 849 1484
Page 143 of 353
OPD 23-34 - 2023 Second Quarter Building, Planning & By-Law Services Results
Page 4 of 7
Building Financial Impact
Financial records indicate that the Building sector has a deficit of $193,589 at the end of
Q2. The decrease in activity and project value of construction is a direct result of the
decrease in revenue found in the financial records. The forecast for year end is to be on
budget by drawing from the Building Permit Reserves.
PLANNING SERVICES
2023 Planning activity has experienced a slight reduction compared to previous years.
These activities are noted in the table below.
Planning Activity (Jan 1/23 – June 30/23)
Output Measures/Activity 2018 2019 2020 2021 2022 2023
Minor Variance Applications 13 7 6 14 10 2
Zone Change Application 4 7 8 8 10 7
Site Plan Formal Consultations 0 2 1 2 3 7
Site Plan Approvals 5 6 4 3 4 3
Site Plan Applications (in progress) 9 4 2 7 5 5
Subdivision Agreements 0 2 3 2 1 1
Pre-Servicing Agreements 3 1 2 2 1 0
Official Plan Amendments 0 1 2 3 3 1
Plans of Subdivision 1 1 1 2 3 0
Severance Applications 4 5 3
Site Plan Applications (in progress)
55 Broadway
133 North St E
31 Victoria St
Lot 3 Van Norman Innovation Park
166 & 170 Rolph St (withdrawn)
BY-LAW SERVICES
Records indicate that by-law and property standard enforcement activities and
occurrences have increased from the previous years. An increase in parking tickets
Page 144 of 353
OPD 23-34 - 2023 Second Quarter Building, Planning & By-Law Services Results
Page 5 of 7
issued was expected compared to previous years during COVID-19. These activities are
noted in the table below.
By-Law Activity (Jan 1/23 – June 30/23)
By-Law Financial Impact
Financial records indicate that the By-Law sector has a surplus of $44,811 at the end of
Q2. The forecast for year end is to be on budget. A copy of the financial summary has
been attached to this report.
DEPARTMENTAL TASKS/BUSINESS OBJECTIVES
2023 Business Plan Objectives
Objective Target Project Status
Review and implement CloudPermit customer payment
integration (carry over)
Q2 Q4
2022
Q2 2023
Completed
Review CloudPermit functions and implement
customization for increased customer usability and
service
Q4 In Progress
Inspector Training/Consistency & Policy Review Program Q4 In Progress
Host Annual Builder/Developer Information Forum Q1 Completed
Host Backyard Project Permit Night Q1 Completed
2023 Building Code Amendments –
Notify/educate designers, contractor and general public Q1 Completed
By-Law Implementation & Reviews – Clean Yard/Property
Standards (completed) Right of Way By-Law (new - in
progress), Parks By-Law (new – in progress)
Q4 In Progress
Increase By-Law presence via patrol of trails and parks to
educate/enforce Q4 In Progress
Output Measures– Quantity 2018 2019 2020 2021 2022 2023
Parking Tickets Issued 366 382 190 134 252 596
Animal Tags
Issued
Cats 848 1129 780 834 - -
Dogs 2254 1909 1696 1902 1794 2039
Enforcement –
Complaints and
Occurrences
Parking, Noise,
Garbage, Taxi 90 - - 78 123 158
Property Stds,
Zoning, Clean Yard,
Sign, Fence, etc.
137 - - 125 129 160
Animal Control 139 - - 122 102 121
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Central Area Design Study – Façade Improvement
Program Q4 In Progress
Implement Planning Application Web Portal & Digital
Service Delivery – County (carry over from 2022)
Q4 2022
Q4
In Progress
Review 2022 Planning Study Recommendations Q3 In Progress
Review provincial legislation related to Bill 23, More
Homes Built Faster Act & implement necessary planning
amendments, Ontario Building Code amendments &
provide stakeholder education
Q4 In Progress
CONSULTATION
N/A
FINANCIAL IMPACT/FUNDING SOURCE
See attached financials.
CORPORATE GOALS
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Develop a communications strategy to increase awareness of
Council decisions and municipal programs, projects and services.
Priority Project – N/A
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ATTACHMENTS
- 2023 Q2 Budget vs Actuals – Building
- 2023 Q2 Budget vs Actuals - Protection
Page 147 of 353
2023 2023 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
User Charges 420,660 235,917 (184,743)(44%)1
Total Revenues 420,660 235,917 (184,743)
Expenditures
Labour 327,594 337,790 (10,196)(3%)
Purchases 39,593 36,547 3,046 (8%)
Contracted Services 44,254 45,950 (1,696)(4%)
Interfunctional Adjustments 57,042 57,042 0%
Total Expenditures 468,483 477,329 (8,846)
Total Net Levy (47,823)(241,412)(193,589)(4%)
Notes
1 Permit Revenue under
Any surplus at year end will be contributed into the Building Department Obligatory Reserve
Any deficit at year end will be offset from the Building Department Obligatory Reserve
Page 148 of 353
2023 2023 Actual %Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
User Charges 38,886 66,129 27,243 (70%)1
Total Revenues 38,886 66,129 27,243 (1%)
Expenditures
Labour 139,316 128,568 10,748 (8%)2
Purchases 22,740 18,133 4,607 (20%)3
Contracted Services 10,254 4,129 6,125 (60%)4
Interfunctional Adjustments 14,058 17,970 (3,912)(28%)
Total Expenditures 186,368 168,800 17,568
Total Net Levy (147,482)(102,671)44,811
Notes
1 Misc. Revenue over - $26,500 - Cost of repair/ cleanup & CILOP
2 PT labour under $9,400 - Crossing guards
3 Docupet fees under $6,500 - timing of invoices
4 Subcontractor Exp under $6,300 - animal control contract
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Page 1 of 14
Table 1: 2023 Operating Business Plan
Subject: 2023 Second Quarter Operations and Development Services
Report Number: OPD 23-35
Department: Operations and Development Department
Submitted by: Jonathon Graham, Director of Operation and Development
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
Report recommendation contained within the omnibus motion for all Department results
reports.
BACKGROUND
To provide Council with a January 1st through to June 30th, 2023 project and task
updates inclusive of project and/or tasks that may have carried over from 2022 identified
as “In Progress” whereby highlighting operational and financial results for the
Operations and Development Department.
DISCUSSION
2023 Business Objectives and Capital Projects:
Objective Target Date Q4 Project
Status
Renegotiations of Westtown Line Boundary Road
Agreement Q4 In progress
Renegotiations of Water Distribution and Wastewater
Collection Agreement with Oxford County
Q3 2022
Q3 2023 In progress
Renegotiations of the Traffic Signal/Streetligths
maintenance Agreement
Q3 2022
Q3 2023 In progress
Investigate Private Woodlot East of Runway 08-26
Removal Options
Q4 2022
Q3 2023 In progress
Lincoln Street Reconstruction Detailed Design
Q4 2022
Shifted to
2024
In progress
Streetlights and Fixtures – Van Norman Heights
Subdivision
Q3 2023
Q3/Q4 2024 In progress
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Airport Apron Extension Pending Funding
Consolidated Linear Asset – ECA Application Q3 Submitted
to MOECP
Municipal Drain Decommissioning Continues
Project In progress
Table 2: 2023 Capital Business Plan
Objective Target
Date Q4 Project Status
Kinsmen Bridge Upgrade Design Q4 2022
On-going
Detailed Design towards Option 4
Assigned to Planmac
Woodcock Drive and Pheasant Crt – Design Q3 2022
Q3 2023
In progress
Awarded to GMBlue Plan
60% Design Completed
Cranberry Rd - Design Q3 2022
Q4 2023
In progress
Awarded to CJDL Engineering
30% Detail Design Completed
Beech Blvd and Stoney Creek –
Retaining Walls Reconstruction
Q3 2022
Q4 2023
Q4 Detail Design to be
completed.
Construction Q2/Q3 2024
Stoney Creek Sanitary Sewer Retaining
Walls - Design
Q4 2022
Q3 2023
In progress
Awarded to Matrix Solutions
60% Detail Design Completed
Charlotte & Clarence Street - Design Q4
In progress
Awarded RJBurnside
30% Detail Design Completed
Townline Reconstruction Q3 Completed in warranty period
Quarter Town Line (at Stoney Creek) Q4
In progress
Awarded Planmac
90% Detail Design Completed
Quarter Town Line (Beech Blvd.) Q4
In progress
Awarded Planmac
90% Detail Design Completed
Young Street Reconstruction Q3 In progress
Awarded Froese Excavating Ltd.
Bayham Line Reconstruction Q2 Completed in warranty period
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Annual Bridges & Culvert Inspection Completed
RFP – Traffic Master Plan Q4
In progress
RFP to be published in
September
Light & Medium Duty Vehicles
Ford Escape Hybrid (Building/ByLaw) Q4 In progress
(Enterprise Fleet Lease)
Light Duty Pickup with Topper
(Building/ByLaw) Q4 In progress
(Enterprise Fleet Lease)
SUV (Building/ByLaw) Completed
Light Duty Pickup (Water/Wastewater) Q4 In progress
(Enterprise Fleet Lease)
Light Duty Pickup (Water/Wastewater) Q4 In progress
(Enterprise Fleet Lease)
#33 Ram 250with Alum Dump Body
(RCP) Q4 In progress
#37 F250 Pickup Truck (RCP) Q4 In progress
4300 Hybrid Bucket Truck (Hydro) Q4 In progress
Note: Enterprise fleet leases are subject to further analysis/review including the
evaluation of key performance indicators (KPIs).
Heavy Duty Vehicles
Tandem Axle Plow with Wing 2025/
2026
In progress
(Kinetic GPO purchase)
Attachment
Tractor Mower Deck 2024 TBD
Tractor Flail Brusher 2024 TBD
Tractor Snow Pusher Blade 2024 TBD
Trackless Attachment (Ribbon Blower) Q4 In progress
Trackless Attachment (Rotary Broom) Q4 In progress
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P/U Attachment Q3 In progress
Tack Coat Sprayer Unit Q3 In progress
Off Road Equipment
Tractor (Airport) TBD
Z-Force Completed
MT6 Sidewalk Machine Q4 In progress
(Kinetic GPO purchase)
Other
Trailer Q3 In progress
Key indicators measure growth in terms of infrastructure i.e. Roads, Sewers, Watermain,
Sidewalk, etc. and the associated maintenance level of service. The Towns ability to
mitigate the associated incremental costs to maintain the additional infrastructures
demonstrates the efficiencies of continuous internal improvement.
Table 3: Key Indicators
Key Indicators 2023 2022 2021 2020 2019 2018 2017 2016
Roads (Lane km) 276 276 242.3 238.3 235.4 234.1 233.6 229.4
Sidewalks (km) 135 135 117.1 107.6 98.6 97.4 96.6 94.2
Table 4: Service Request/MESH Ticket(s)
Through the Town of Tillsonburg’s workflow management system (MESH), Town staff
generate and created internal services request; furthermore, services tickets may also
be created/requested from the general public using the Report a Problem function.
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Page 5 of 14
The following represents services tickets from January 1st, 2023 through to June 30th,
2023:
GOALS FOR NEXT QUARTER
Renegotiations of Water Distribution and Wastewater Collection Agreement with
Oxford County
Continue renegotiation of boundary road agreement
Investigate and prepare working plans for known abandon Oil Wells
CONSULTATION
The following staff/resources have been consulted for this report:
Senior Analyst/Deputy Treasurer
Manager of Public Works
Manager of Engineering
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FINANCIAL IMPACT/FUNDING SOURCE
For the period of January 1st through to June 30th, 2023 the consolidated Operations and
Development Department overall variance is summarized in the table below:
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Develop a communications strategy to increase awareness of
Council decisions and municipal programs, projects and services.
Priority Project – N/A
ATTACHMENTS:
Appendix A – Operating Summaries
Department/Service Area Surplus / (Deficit)
Operations Administration 32,301
Engineering Services 46,471
Public Works (25,692)
Municipal Parking 33,748
Airport Operations 3,424
Waste Management 53,886
Fleet Services (45,954)
Transit Services (In-Town) (47,585)
Total Variance $50,599 Surplus
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Page 1 of 4
Subject: RCP 2023 Q2 Report
Report Number: RCP 23-34
Department: Recreation, Culture and Parks Department
Submitted by: Julie Columbus, Director
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
Report recommendation contained within the omnibus motion for all Department results
reports.
BACKGROUND
This report provides Council with the January 1, 2023 to June 30, 2023 Department
year-to-date operational and financial results for Recreation, Culture & Parks
Department
DISCUSSION
2023 Business Objectives and Capital Projects
Item Target
Date Q2 Status
Northcrest Estates Phase 2 Park Q3 Playground being
installed Sept
TCC Rehabilitation Q2 2024
Completion date
estimated for June
24/2024
Roof Repair/Replacement Q2-Q4
Tremco working on
TCC roof
renovations
Continued Town beautification with BIA &
Horticultural Society Q1-Q4
Work continues
throughout the
various seasons
Update sports facilities consistent with modern
standards Q2-Q3
Baseball Diamonds,
TCC and Waterpark
Building are being
renovated
TCC Door Replacement Q3 Completion August
31/2023
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RCP 23-34 RCP 2023 Q2 Report
Page 2 of 4
Item Target
Date Q2 Status
Provide and Expand accessible trails and parks Q3
Summer staff hired
dedicated to trail
enhancements
Expand community partnerships for delivery of
programs and amenities Q1-Q4
Staff working with
community groups
to enhance youth
programming,
pickleball
programming and
canteen renovation
project
Preserve Lake Lisgar and its surrounds Q1-Q4
Parks staff working
with Lake Lisgar
Volunteers on tasks
Lake Lisgar Waterpark Building Reno Q4
Completion date is
estimated
September 15/23
Playground Replacement Program Q3
Three playgrounds
ordered and
installing Sept/23
Lake Lisgar Shoreline Maintenance Q1 Complete
Maintenance Repairs and AODA Q3
Parks Trails and
pathways being
installed
Sports Field Repairs Q3
Hardball Diamond
#1 enhancements
and fence repairs
ongoing
Tennis Court Surface 2024 Carry forward
Parks and Recreation Master Plan Q4 On going to be
completed Jan/24
Arena Dehumidifier Q4 Arriving for install
November/23
The RCP Department’s 2023 Q2 operational budget variance summary is as follows:
2023 YTD
Budget
YTD
Actuals
Budget
Variance
300 Cemetery (73,049) (47,770) 25,279
450 Parks (354,012) (312,217) 41,795
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Page 3 of 4
455 Community Events (92,912) (91,697) 1,215
460 Rec - Programs (494,746) (299,846) 194,900
465 Rec – Bldg. Maintenance (1,403,781) (1,400,457) 3,324
467 Elliott Fairbairn Centre 14,710 15,116 406
475 Museum (193,939) (179,262) 14,677
Total Recreation, Culture & Parks (2,597,729) (2,316,133) 281,596
CONSULTATION
Manager of Recreation Services, Manager of Parks & Facilities, Culture and Heritage
Manager/Curator, RCP Financial Analyst, Finance Department.
FINANCIAL IMPACT/FUNDING SOURCE
Heating Lighting Water was under in most areas of the operations.
Building Maintenance Subcontractor expense for snow removal was over
$8,600.
Parks Subcontractor expense is under $11,500.
Recreation Services revenue is up in most areas including memberships, youth
programs and aquatics.
Recreation Services revenue saw an increase in extended pool operations,
membership growth and program registration.
Labour is down in majority of areas of the department.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
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RCP 23-34 RCP 2023 Q2 Report
Page 4 of 4
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
RCP 23-34 - Appendix A – Q2 2023 Operating Results
Page 167 of 353
2023 2023 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
User Charges 77,207 80,395 3,188 (4%)
Other Revenue 9,622 28,252 18,630 (194%) 1
Total Revenues 86,829 108,647 21,818
Expenditures
Labour 78,833 72,597 6,236 (8%) 2
Purchases 28,323 27,711 612 (2%)
Contracted Services 3,030 5,382 (2,352)(78%)
Interfunctional Adjustments 48,598 49,644 (1,046)(2%)
Debt Principal & Interest 1,094 1,083 11 (1%)
Total Expenditures 159,878 156,417 3,461
Total Net Levy (73,049) (47,770) 25,279
Notes
1 Interest Revenue over
2 FT labour under - staff allocations
Page 168 of 353
2023 2023 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
Grants 1,250 1,250
Other Revenue 1,600 (1,600)(100%)
Total Revenues 1,600 1,250 (350)
Expenditures
Labour 150,686 135,995 14,691 (10%) 1
Purchases 61,610 45,888 15,722 (26%) 2
Contracted Services 56,740 44,999 11,741 (21%) 3
Interfunctional Adjustments 50,322 50,322 0%
Debt Principal & Interest 36,254 36,263 (9)(0%)
Total Expenditures 355,612 313,467 42,145
Total Net Levy (354,012) (312,217) 41,795
Total Parks 354,012 312,217 (41,795)
Notes
3 Subcontractor Exp under $11,500
1 Interest Revenue over
2 PT labour under - $9,600
Page 169 of 353
2023 2023 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
Grants 2,500 (2,500)(100%)
Other Revenue 777 777
Total Revenues 2,500 777 (1,723)(1%)
Expenditures
Labour 2,500 2,500 (100%)
Purchases 92,912 92,474 438 (0%)
Total Expenditures 95,412 92,474 2,938
Total Net Levy (92,912) (91,697) 1,215
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2023 2023 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
Grants 22,323 22,339 16 (0%)
User Charges 353,649 539,354 185,705 (53%) 1
Other Revenue 9,383 9,536 153 (2%)
Total Revenues 385,355 571,229 185,874
Expenditures
Labour 662,444 672,416 (9,972)(2%) 2
Purchases 140,185 121,187 18,998 (14%) 3
Interfunctional Adjustments 77,472 77,472 0%
Total Expenditures 880,101 871,075 9,026
Total Net Levy (494,746) (299,846) 194,900
Notes
1 Admissions over $15,500; Membership Revenue over $13,900; Youth Program Revenue over $34,200; Programs over $18,400; Rent
Revenue over $59,100; FARE over $28,200
2 FT labour over $13,800 - back filling in Aquatics department; PT labour is under $5,400
3 Program Supplies Exp under $6,300; Advertising Exp under $7,100; Training Exp under 9,100
Page 171 of 353
2023 2023 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
User Charges 3,680 4,475 795 (22%)
Specified Revenue 2,887 2,887
Total Revenues 3,680 7,362 3,682 (1%)
Expenditures
Labour 597,109 568,415 28,694 (5%) 1
Purchases 342,360 365,817 (23,457)(7%) 2
Contracted Services 119,720 123,636 (3,916)(3%)
Interfunctional Adjustments 59,310 60,857 (1,547)(3%)
Debt Principal & Interest 288,962 289,094 (132)(0%)
Total Expenditures 1,407,461 1,407,819 (358)
Total Net Levy (1,403,781) (1,400,457) 3,324
Notes
1 Net FT labour under $58,700- Vacancies; Net PT labour over 30,000
2 Building Repairs & Maintenance Exp over $22,100
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2023 2023 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
User Charges 59,681 59,361 (320)(1%)
Total Revenues 59,681 59,361 (320)
Expenditures
Purchases 14,927 15,992 (1,065)(7%)
Contracted Services 2,000 285 1,715 (86%)
Contribution to Reserves 6,252 6,249 3 (0%)
Debt Principal & Interest 21,792 21,719 73 (0%)
Total Expenditures 44,971 44,245 726
Total Net Levy 14,710 15,116 406
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2023 2023 Actual % Note
YTD Budget YTD Actuals Variance Variance Reference
10 Gen
Revenues
Grants 1,200 1,500 300 (25%)
User Charges 4,597 6,292 1,695 (37%)
Other Revenue 6,604 8,104 1,500 (23%)
Total Revenues 12,401 15,896 3,495
Expenditures
Labour 134,138 130,970 3,168 (2%)
Purchases 50,433 41,593 8,840 (18%) 1
Contracted Services 7,561 8,387 (826)(11%)
Interfunctional Adjustments 14,208 14,208 0%
Total Expenditures 206,340 195,158 11,182
Total Net Levy (193,939) (179,262) 14,677
Notes
1 Building Repairs & Maintenance Exp under $4,200; Heat-Light-Water under $10,600
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Page 1 of 3
Subject: Police Services Board Composition Update
Report Number: CAO 23-14
Department: Office of the CAO
Submitted by: Laura Pickersgill, Executive Assistant
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
THAT report titled CAO 23-14 Police Services Board Composition Update be received
as information.
BACKGROUND
In 2019 Ontario passed the Comprehensive Ontario Police Services Act, 2019 (Bill 68)
and established the Community Safety and Policing Act, 2019. Under the previous
legislation there were 63 detachments providing policing services and supports to 326
municipalities and 45 First Nation communities. That means 178 municipalities did not
participate on a police services board and as a result did not have access to civilian
governance. Under the new legislation, all municipalities receiving OPP policing
services will have the opportunity to participate in an OPP detachment board.
In 2020, the Solicitor General conducted roundtable sessions across the province and
solicited feedback from municipalities regarding policing services, OPP-related
legislation and regulatory requirements under the CSPA. In response, an OPP
detachment board framework was developed to provide municipalities receiving
services from the OPP the flexibility to create a board that reflects local communities
and their needs. Municipalities within a detachment were asked to work together to
determine the composition of their board(s). As a result of this, the following resolution
was passed at the May 10, 2021 Council Meeting:
Resolution # 2021-225
Moved By: Councillor Gilvesy Seconded By: Councillor Parker
THAT the Council of the Town of Tillsonburg receives staff report CAO 21-05
Tillsonburg Police Services Board Composition as information;
AND FURTHER THAT Council directs the selection of Option “A” including a
composition of 5 members.
Carried
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CAO 23-14 Police Services Board Composition Update
Page 2 of 3
DISCUSSION
The municipality has been notified, as shown in Appendix B, that the Town of
Tillsonburg was successful in receiving the requested composition number for the local
Police Services Board. Currently, the Board has one community representative seat,
two provincial representative seats and two Council representative seat.
Once the CSPA 2019 has been officially empowered in early 2024, the composition will
be changed to increase the community representative seats from one seat to two seats
and decrease the provincial representative seat from two seats to one seat.
CONSULTATION
Clerk’s Office, Office of the CAO, Police Services Board Chair
FINANCIAL IMPACT/FUNDING SOURCE
Since there were will still be a total of 5 members on the Board, the stipend amount will
remain the same.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Position Tillsonburg as a leader in the municipal sector.
Priority Project – N/A
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CAO 23-14 Police Services Board Composition Update
Page 3 of 3
ATTACHMENTS
Appendix A – CAO 21-05 Tillsonburg Police Services Board Composition
Appendix B – Solicitor General PSB Composition Letter
Page 177 of 353
Page 1 of 6
Subject: Tillsonburg Police Services Board Composition
Report Number: CAO 21-05
Department: CAO’s Office
Submitted by: Laura Pickersgill, Executive Assistant
Meeting Type: Council Meeting
Meeting Date: Monday, May 10, 2021
RECOMMENDATION
THAT the Council of the Town of Tillsonburg receives staff report CAO 21-05
Tillsonburg Police Services Board Composition as information;
AND FURTHER THAT Council directs the selection of option number _______ including
a composition of [#] members.
BACKGROUND
The issue of Police Services Board Governance has been discussed for a number of
years and was included as a recommendation as part of the service delivery review
conducted by Watson and Associates as a possible cost savings.
On March 26, 2019, Ontario passed the Comprehensive Ontario Police Services Act,
2019 (Bill 68) and established the Community Safety and Policing Act, 2019 (CSPA,
2019). Once in-force the CSPA, 2019 will replace the Police Services Act (1990). The
Ministry is targeting to bring this into force in early 2022. The CSPA, 2019 supports the
government’s commitment to:
Strengthen public confidence in policing and maintain key independent policing
oversight functions;
Demonstrate respect for front line policing personnel by building the right
supports and fair processes to enable police to effectively perform their duties to
ensure public safety; and
Deliver quality and efficient policing while also realizing better value for money.
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CAO 21-05
Page 2 of 6
Under the existing legislation, there are 63 detachments providing policing services and
supports to 326 municipalities and 45 First Nation communities. What is more, there
are 178 municipalities that do not participate on a board and as a result do not have
access to civilian governance. Under the new legislation, all municipalities receiving
OPP policing services will have the opportunity to participate on an OPP detachment
board.
The role of OPP detachment boards will include additional responsibilities not currently
required under the PSA, 1990:
Considering any community safety and well-being plan adopted by a municipality
that receives policing from the detachment;
Establishing local policies, in consultation with the detachment commander, with
respect to policing in the area receiving policing from the detachment; and
Ensuring local action plans prepared by the detachment commander address the
objectives and priorities determined by the board.
In February 2020, the Ministry of the Solicitor General conducted seven regional
roundtable sessions across the province. Discussions at these sessions focused on
new OPP-related regulatory requirements under the CSPA. Municipalities receiving
policing services from the OPP were invited to learn more about new OPP-related
legislative and regulatory requirements and provide the Ministry with feedback to inform
the development of related regulatory proposals. In response to the feedback, an OPP
detachment board framework was developed to provide municipalities receiving
services from the OPP the flexibility to create a board that reflects local communities
and their needs. Municipalities within a detachment are asked to work together to
determine the composition of their board(s) as well as the manner in which they will
submit their proposal to the Ministry.
The proposals must include a minimum of five members per board and each board
should be composed of 20% community representatives and 20% provincial
appointees. The names of representatives are not required at this time, only the
number of representatives. Attached Council will find the letter from Solicitor General
Sylvia Jones along with the OPP Detachment Board Proposal Process and the
Questions and Answers related to that process. Submissions are to be received by
June 7, 2021 (Note – On Tuesday, May 4, 2021 Virtual Information Session – OPP
Detachment Board Proposal Process, it was noted that the June 7 deadline is not firm
and that extensions may be given with appropriate supporting correspondence to the
Ministry of the Solicitor General).
Page 179 of 353
CAO 21-05
Page 3 of 6
The CSPA allows an OPP detachment to establish one, or more than one, OPP
detachment board. Detachments that are considering requesting more than one
detachment board should consider factors such as:
Geography (e.g. distance between municipalities)
Variations in population size
Number of municipalities within an OPP detachment; and
Service demands
If detachments are proposing more than one OPP detachment board they are being
advised to consider challenges associated with recruiting board members and the costs
associated with operating additional boards.
DISCUSSION
As you are aware, Tillsonburg does receive policing services from the OPP and
currently has their own board. In reality, this issue is truly a governance issue and
therefore in the discretion of Council. It is up to Council to determine how they wish to
govern their affairs including the oversight of police services.
At the April 26, 2021 Council meeting, Council received information and a resolution
from the Tillsonburg Police Services Board regarding the board’s recommendations for
a board composition moving forward under the new legislation.
The Tillsonburg Police Services Board passed the following resolution at their April 21,
2021 Board Meeting:
It is the position of the Tillsonburg Police Services Board that responsibility for
policing in the County of Oxford is a Lower Tier responsibility and that true
“Adequate and Effective” community policing begins with local governance
responsive to local needs and circumstances. Therefore, in the spirit of the
individual agreements signed by many lower-tier municipalities with the OPP
which require local governance, we introduce the following resolution;
That the Tillsonburg Police Services Board recommends to Tillsonburg Council
that the Tillsonburg Police Services Board remain as an independent/standalone
OPP Detachment board for the Municipality of Tillsonburg and further that the
Tillsonburg Police Services Board shall provide any information or advice as
requested by Tillsonburg Council in support of this resolution.
On motion duly made, seconded, and carried:
IT WAS RESOLVED that the recommendations of the Tillsonburg Police
Services Board be forwarded for Council consideration.
Page 180 of 353
CAO 21-05
Page 4 of 6
Moved by: A. Loker
Seconded by: G. Horvath
Carried: (4-0)
Council received the correspondence as information and requested that a report
regarding the Police Services Board amalgamation be brought forward in May.
Resolution # 2021-204
Moved By: Deputy Mayor Beres, Seconded By: Councillor Luciani
THAT Council receive the correspondence from the Tillsonburg Police Services
Board dated April 21, 2021, as information;
AND THAT Staff provide a report regarding the Police Service Board
amalgamation in May.
The Oxford County Police Services Board Chairs have been meeting virtually regarding
this topic. The Chairs agreed that each Municipality would like to maintain their own
Police Service Boards.
It is the requirement by the province that municipalities within a detachment will be
required to work together to develop and submit one proposal. If the member
municipalities cannot agree on what that proposal shall be then it may not be possible to
attain that agreement. However, the risks of not submitting one proposal appear to be
minimal. The province is the ultimate decision maker of what the board composition will
be and the only risk is that they may create one board for the entire detachment.
However, given a recent webinar on the topic it appears that the province is open to
alternative arrangements and multiple boards.
Staff are providing the following options to assist Council in their decision making
process:
Option 1
Propose a separate board for the Town:
With this option there would be no financial savings reduction. This option would
provide more local governance. It is unknown if all of the participating
municipalities would agree to this option and if agreement is not possible the
province may create one combined board.
Option 2
Join with Ingersoll into one urban board:
Page 181 of 353
CAO 21-05
Page 5 of 6
This option would provide minor savings. This would also contribute to a more
local governance model than one big board and potentially some common urban
issues. It is unknown if all participating municipalities would agree to this option.
The Ingersoll CAO is submitting this option to his Council as well.
Option 3
Join with other Municipalities into one big board:
This option has the highest potential for cost savings. However, it would provide
less local governance overview. It is also unknown if all participating
municipalities would agree to this option and some may request their own Board.
If agreement is not possible then the province may make another decision
contrary to this request.
Mayor Molnar noted that the rural municipalities are united in one board but would
consider supporting a multiple board approach where the rural municipalities were one
and either the two urbans were separate or united.
In regards to next steps, once Councils have provided their direction, County CAOs will
need to get together to discuss how they will submit one proposal moving forward.
CONSULTATION
The Mayor and Clerk were provided with this report for comment and feedback.
FINANCIAL IMPACT/FUNDING SOURCE
The Tillsonburg Police Services Board has a 2021 operating budget of $8,500. There
are associated labour costs of $27,200 in the 2021 budget as the quarterly stipend paid
to the Board members. The sum of these figures is $35,700. The Watson report notes
a potential cost savings of approximately $35,000 depending on the chosen option.
COMMUNITY STRATEGIC PLAN (CSP) LINKAGE
1. Excellence in Local Government
☒ Demonstrate strong leadership in Town initiatives
☒ Streamline communication and effectively collaborate within local government
☒ Demonstrate accountability
2. Economic Sustainability
☐ Support new and existing businesses and provide a variety of employment
opportunities
☐ Provide diverse retail services in the downtown core
Page 182 of 353
CAO 21-05
Page 6 of 6
☐ Provide appropriate education and training opportunities in line with Tillsonburg’s
economy
3. Demographic Balance
☐ Make Tillsonburg an attractive place to live for youth and young professionals
☐ Provide opportunities for families to thrive
☐ Support the aging population and an active senior citizenship
4. Culture and Community
☐ Promote Tillsonburg as a unique and welcoming community
☐ Provide a variety of leisure and cultural opportunities to suit all interests
☐ Improve mobility and promote environmentally sustainable living
ATTACHMENTS
Appendix A – Letter- Solicitor General- OPP Detachment Boards under the CSPA, 2019
Appendix B – OPP Detachment Board Proposal Process Questions and Answers
Appendix C – OPP Detachment Board Proposal Process Fact Sheet
Page 183 of 353
Solicitor General Solliciteur général
Office of the Solicitor General 25 Grosvenor Street, 18th Floor Toronto ON M7A 1Y6 Tel: 416 325-0408 MCSCS.Feedback@Ontario.ca
Bureau du solliciteur général 25, rue Grosvenor, 18e étage Toronto ON M7A 1Y6 Tél. : 416 325-0408 MCSCS.Feedback@Ontario.ca 132-2021-404 By email March 18, 2021
Dear Heads of Council and First Nations Chiefs: I am writing to provide you with an update on the new Ontario Provincial Police (OPP) detachment boards under the Community Safety and Policing Act, 2019 (CSPA).
As you may remember, in February 2020, the Ministry of the Solicitor General conducted seven regional roundtable sessions across the province. Discussions at these sessions focused on new OPP-related regulatory requirements under the CSPA. Municipalities and First Nation communities receiving policing services from the OPP were invited to learn more about new OPP-related legislative and regulatory
requirements and provide the ministry with feedback to inform the development of related regulatory proposals. In addition, we heard from many of you through various letters and engagement opportunities, including meetings with the Association of Municipalities of Ontario MOU Table and Rural Ontario Municipal Association about what you would like your new OPP detachment board to look like.
In response to your feedback, an OPP detachment board framework has been developed that we hope will provide municipalities and First Nation communities receiving direct and/or supplemental services from the OPP the flexibility to create a board that reflects your community and local needs.
Under this framework, municipalities and First Nation communities receiving direct and/or supplemental services from an OPP detachment are being asked to submit one proposal (per detachment) indicating the composition of their board and, if needed, a rationale for multiple boards and the composition of each additional board.
Municipalities and First Nations within a detachment are asked to work together to determine the composition of their board(s) as well as the manner in which they will submit their proposal to the ministry. For example, after determining the composition of the detachment board(s), municipalities and First Nations within a detachment area may
select one municipality or First Nation to complete and submit the proposal.
…/2
Page 184 of 353
Dear Heads of Council and First Nations Chiefs Page 2
Proposals must meet base requirements set by the ministry, which include a minimum number of five members per board and a requirement that each board should be composed of 20% community representatives and 20% provincial appointees. To that end, municipalities and First Nations are not required at this time to identify the names
of the individuals that will be participating on the detachment board. Rather, you are only asked to identify the number of seats each municipality and First Nation will be allocated on the detachment board as well as the number of community representatives and provincial appointments.
To streamline and support the proposal process, the ministry has developed a digital form that can be accessed using the link included here. The ministry will work with municipalities and First Nations to obtain outstanding information/proposals and support you in submitting a completed proposal. If, however,
a proposal still does not meet the minimum requirements, or a proposal is not submitted
and/or if no consensus is reached on the composition of the board then the ministry will determine the composition of the detachment board. Completed proposals are to be submitted to the ministry by Monday, June 7, 2021.
We recognize the significant implications that the current COVID-19 emergency has had on municipalities and First Nations across the province. To this end, in addition to the written supporting material attached here, we are also pleased to work with you directly through virtual information sessions.
If you have questions related to OPP detachment boards under the CSPA, please contact Sarah Caldwell, Director of Community Safety and Intergovernmental Policy, at sarah.caldwell@ontario.ca. If you have questions about the proposal process or would be interested in a virtual information session, please contact Joanna Reading, Senior
Policy Advisor, at joanna.reading@ontario.ca
Sincerely, Sylvia Jones
Solicitor General Enclosures c: Chief Administrative Officers
Municipal Clerks
Page 185 of 353
OPP DETACHMENT BOARD PROPOSAL PROCESS QUESTIONS & ANSWERS
1
Q1: What are the key differences between the section 10 board framework under the Police Services Act (1990)
(PSA) and OPP detachment board framework under the Community Safety Policing Act, 2019 (CSPA)?
A1:
•The OPP currently polices 326 municipalities. Of these, only those under a section 10 agreement have access to
civilian governance. This means there are 178 municipalities that do not participate on a board and as a result do
not have access to civilian governance.
•Under the CSPA, all municipalities receiving OPP policing services will have the opportunity to participate on an
OPP detachment board.
•In terms of the roles and responsibilities of board members, the role of OPP detachment boards will include
additional responsibilities not required for section 10 boards under the PSA (1990) such as:
o considering any community safety and well-being plan adopted by a municipality that receives policing from
the detachment;
o establishing local policies, in consultation with the detachment commander, with respect to policing in the
area receiving policing from the detachment; and
o ensuring local action plans prepared by the detachment commander address the objectives and priorities
determined by the board.
•Under the CSPA, OPP detachment board members will be required to:
o consult with the OPP Commissioner on the selection of a detachment commander;
o monitor the performance of the detachment commander; and
o provide an annual report to the municipalities and band councils served by the OPP.
•OPP detachment boards will also provide a venue for the municipalities and First Nations within a detachment area
to coordinate and collaborate on strategies to address common issues that is not present under the PSA.
Q2: What does the transition to the new OPP detachment board framework mean for municipalities and First
Nations currently receiving policing services by the OPP?
A2:
•Until the Act comes into force, the ministry will continue to renew section 10 agreements that are set to expire in
2021.
•However once the CSPA comes into force all existing section 10 agreements will be terminated, and Section 10
boards will be dissolved.
•To do this, the ministry is committed to providing sufficient time and adequate supports to municipalities currently
participating on a Section 10 board or, in the case of municipalities that receive OPP policing without a formal
agreement/contract (i.e. Section 5.1 municipality), a Community Policing Advisory Committees (CPAC) as they
dissolve their current board structures and transition to the new OPP detachment board model.
Q3: When will the CSPA come into force?
A3:
•The ministry is working towards the act being proclaimed in early 2022.
Q4: Which municipalities and First Nations are included in the OPP detachment board framework?
A4:
•The OPP detachment board framework provides civilian governance to the municipalities and First Nations
receiving policing from OPP detachments.
•More specifically, the framework includes 326 municipalities currently policed by the OPP.
•The First Nations included in this framework include the 43 First Nations that:
o are directly policed by the OPP (i.e., zone policing without a funding agreement);
o employ their own First Nations Constables but receive administrative support from the OPP (i.e., “OPP-
Administered” policing under the Federal First Nations Policing Program (FNPP)); and
o receive “OPP-Dedicated” policing (i.e. Stream Two agreements under the FNPP).
Q5: What role will municipalities and First Nations have with respect to the OPP Detachment Board proposal
process?
A5:
•Municipalities and First Nations in each OPP detachment area will be required to submit one proposal indicating
the composition of their board and the rationale for multiple boards and the composition of each additional board, if
multiple boards are being recommended.
•The ministry will only accept one proposal per detachment.
•Municipalities and First Nations within a detachment will be required to work together and determine the approach
for developing and submitting their proposal to the ministry.
o For example, after determining the composition of the detachment board(s), the municipalities and First
Nations within a detachment may select one municipality or First Nation to complete and submit the
proposal.
Page 186 of 353
OPP DETACHMENT BOARD PROPOSAL PROCESS QUESTIONS & ANSWERS
2
Q6: What information is the ministry requesting in the proposal form?
A6:
•Municipalities and First Nations within a detachment area will be required to submit a proposal indicating the
composition of their board(s).
•Municipalities and First Nations will not be required to identify the names of the individuals that will be participating
on the detachment board. Rather, they will be required to identify the number of seats each municipality and First
Nation will be allocated on the detachment board as well as the number of community representatives and
provincial appointments.
•If a municipality and/or First Nation chooses not to participate on a detachment board and forfeits their seat, they
will be required to indicate this in the proposal.
Q7: Factors to consider when requesting more than one detachment board.
A7:
•The CSPA allows an OPP detachment to establish one, or more than one, OPP detachment board.
•Detachments that are considering requesting more than one detachment board should consider factors such as:
o Geography (e.g. distance between municipalities and First Nations);
o Variations in population size and;
o The number of municipalities and First Nations within an OPP detachment; and
o Service demands (e.g. calls for service).
•However, if proposing more than one OPP detachment board, municipalities and First Nations should also
consider challenges associated with recruiting board members (e.g. inability to fill vacancies) and the costs
associated with operating additional boards.
Q8: Will municipalities/First Nations that are receiving policing and/or supports and services by two OPP
detachments be allowed to participate on both OPP detachment boards?
A8:
•Yes. Municipalities and First Nations that are receiving policing and/or supports and services by two OPP
detachments can participate on both OPP detachment boards, or can choose to participate on only one OPP
detachment board.
•Representation must be determined in collaboration with the other municipalities and First Nations within the OPP
detachment, as a consensus on the composition of the OPP detachment board is required.
•Municipalities that wish to be represented on both OPP detachment boards will be required to cover the costs
associated with participating on two boards (i.e. operational costs).
Q9: What is considered a “completed” proposal?
A9:
•Each detachment will be required to complete one proposal using the digital form provided by the ministry. The link
to the digital form can be found here: Ontario Provincial Police Board (OPP) Proposal Form.
•A completed proposal must be submitted using the digital form provided by the ministry and meet the minimum
composition requirements provided by the ministry.
•The ministry will work with each detachment to obtain outstanding information/proposals and support them in
submitting a completed proposal.
•If however in the end if a proposal does not meet the minimum requirements set by the ministry or a proposal is not
submitted, and/or if a detachment is unable to come to a consensus, the ministry will determine the composition of
the detachment board.
Q10: What support will the ministry provide municipalities and First Nations throughout the OPP detachment
board proposal process?
A10:
•Virtual information sessions, led by the ministry, will be made available upon request for municipalities and First
Nation communities to address outstanding questions and clarify concerns related to the proposal requirements
and process.
•If your detachment is interested in a virtual information session, or have other inquiries related to the OPP
detachment board proposal process, please forward your request to the ministry to Joanna Reading via email at
Joanna.Reading@ontario.ca.
Q11: What is the purpose of provincial appointments on OPP Detachment Boards?
A11:
•Provincial appointees will provide advice to the board as public representatives whose appointments are
independent of municipal/band councils.
•However, to ensure members of the detachment board are reflective of the communities they serve, the
municipalities/First Nation Chief and Councils will have the ability to nominate individuals for consideration as
provincial appointees.
Page 187 of 353
OPP DETACHMENT BOARD PROPOSAL PROCESS QUESTIONS & ANSWERS
3
Q12: Will the government address the current backlog in provincial appointments?
A12:
• We know there are concerns related to the number of vacant provincial appointments and the length of time these
appointments remain unfilled.
• We have made significant progress in reducing the backlog of provincial appointments. Since our government took
office in 2018, we have filled approximately 124 provincial appointment vacancies on section 10 boards.
• We will continue to work with municipalities and First Nations to ensure provincial appointees are recruited and
appointed in a timely manner.
Q13: Why are First Nations with Self-Administered Police Services not included in the OPP detachment board
framework?
A13:
• First Nations that receive policing from a Self-Administered First Nation Police Service (SA FNPS) are not included
in the OPP detachment board framework as they are already represented on boards and/or have their own police
governing authorities.
In addition, SA FNPS boards have existing relationships and alternate methods to communicate their input to the
OPP with respect to supports and services the OPP provides to their communities.
Q14: Are there other civilian governance options for First Nation communities that are captured within the OPP
detachment board framework?
A14:
• As an alternative to participating on an OPP Detachment board, under the CSPA First Nations have the option to
request to form a First Nation OPP Board.
• Where a First Nation or multiple First Nations has entered into an agreement with the Minister for the provision of
policing and other specified services by the Commissioner, the First Nation(s) may request that the Minister
constitute a First Nation OPP board.
• A First Nation OPP board would perform similar functions and responsibilities as an OPP Detachment board by
providing advice and oversight over the policing services provided by the OPP to a First Nation community or
communities.
o This includes determining objectives and priorities, supporting development of the strategic plan, and
advising the Detachment Commander with respect to policing provided to a First Nation community or
communities.
o A First Nation OPP board could also establish local policies, in consultation with the OPP, with respect to the
detachment’s provision of policing.
• Please contact Ashley O’Connell, Indigenous Engagement Unit, Ministry of the Solicitor General at
Ashley.OConnell@ontario.ca for more information on requesting a First Nation OPP Board.
ADDITIONAL INFORMATION
Q15: What training will OPP detachment board members be required to complete?
A15:
• Members cannot perform their duties or exercise any of their powers until they have successfully completed the
training identified in the CSPA.
• More specifically, like all other boards and councils governed under the CSPA, OPP detachment board members
will be required to successfully complete training with respect to:
o human rights and systemic racism;
o the diverse, multiracial and multicultural character of Ontario society;
o the rights and cultures of Indigenous peoples; and
o any other training prescribed by the Solicitor General.
Q16: Will municipalities be able to request enhanced OPP policing services (e.g., beyond basic “adequate and
effective” policing) under the CSPA?
A16:
• Under the CSPA, municipalities that receive policing from the OPP may enter into agreements for enhanced
policing services.
• Municipalities will continue to be responsible for funding and implementing enhancements.
Q17: Once the CSPA is in force, will municipalities within a detachment receive one billing statement (i.e., a
single invoice for the entire detachment)?
A17:
• There will be no substantive changes to the billing process.
• Municipalities will continue to be billed individually.
Page 188 of 353
OPP DETACHMENT BOARD PROPOSAL PROCESS QUESTIONS & ANSWERS
4
Q18: Will there be an opportunity to provide additional feedback on other OPP-related matters for regulation?
A18:
• All OPP-related matters for regulation will be posted on the Ontario Regulatory Registry for public comment.
Page 189 of 353
OPP DETACHMENT BOARD PROPOSAL PROCESS FACT SHEET
Ministry of the Solicitor General CONFIDENTIAL
CONTEXT FRAMEWORK
TIMELINES PROCESS
•Ontario passed the Comprehensive Ontario Police Services Act,
2019 (Bill 68) and established the Community Safety and PolicingAct, 2019 (CSP) which, once in force, will repeal the Police
Services Act, 1990 (PSA).
•Section 67 of the CSPA requires there be an Ontario Provincial
Police (OPP) detachment board, or more than one OPPdetachment board, for each detachment of the OPP that
provides policing in a municipality or in a First Nation community.
•The Ministry is required to develop a regulation related to the
composition of each OPP detachment board. To achieve this, theministry has developed an “OPP Detachment Board Framework”.
•The new OPP Detachment Board Framework will provide civilian governance to 326 municipalities and 43 First
Nations including those that:
o Are directly policed by the OPP;
o Employ their own First Nations Constables but receive administrative support from the OPP; and
o Receive “OPP Dedicated” policing (i.e. North Caribou Lake and Wapekeka First Nation).
•By enhancing civilian governance, the OPP Detachment Board Framework under the CSPA will:
o Ensure each municipality and First Nation receiving OPP services and supports has an opportunity to
represent their local perspectives, needs, and priorities; and
o Provide opportunities for municipalities and First Nations to collaborate on efforts to improve community safety.
•To ensure the objectives of the OPP Detachment Board Framework are met, the ministry has developed a flexible approach
that allows municipalities and First Nations to determine the preferred composition of their detachment board(s) by submitting a
proposal using a digital form provided by the ministry.
o Link to Digital Form: OPP Board Proposal Form
•Municipalities and First Nations within a detachment will be required to work together to develop and submit one proposal
indicating the composition of their board(s). The proposal must meet the minimum composition requirements established by the
ministry (See Page 2 & Qs and As).
•Municipalities and First Nations will not be required to identify the names of the individuals that will be participating on the
detachment board but will be required to identify the number of seats each municipality and First Nation will be allocated on the
detachment board as well as the number of community representatives and provincial appointments.
•The ministry will work with each municipality and First Nation to obtain outstanding information and provide support to ensure
each detachment submits a completed proposal. However, a proposal does not meet the minimum requirements set by the
ministry or a proposal is not submitted, and/or if a detachment is unable to come to a consensus, the ministry will determine the
composition of the detachment board(s).
•The ministry is offering virtual information sessions for municipalities and First Nation communities to address outstanding
questions and clarify concerns related to the proposal requirements and process, upon request.
Launch OPP Detachment
Board Proposal Process
March 18, 2021
Proposals Due to Ministry
June 7, 2021
Establish OPP Boards
Fall 2021
Page 190 of 353
OPP DETACHMENT BOARD PROPOSAL PROCESS FACT SHEET
Ministry of the Solicitor General CONFIDENTIAL
OPP DETACHMENT BOARD COMPOSITION REQUIREMENTS
CONTACT INFORMATION
MINIMUM REQUIREMENTS
Minimum Size 5 members
Maximum Size None
Community Representatives 20% Community Representation
• Province to appoint community representative(s) if municipal council/band council fail to appoint representatives by joint resolution.
Provincial Appointments 20% Provincial Appointees
General Information/OPP
Detachment Board Proposal
Process
Community Safety and Intergovernmental Policy Branch
Joanna Reading (Joanna.Reading@ontario.ca)
Civilian Governance Options
for First Nations
Indigenous Engagement Unit
Ashley O’Connell (Ashley.OConnell@ontario.ca)
Page 191 of 353
Ministry of the Solicitor General
Strategic Policy Division
Office of the Assistant Deputy Minister
Ministère du Solliciteur général
Division des politiques stratégiques
Bureau du sous-ministre adjoint
25 Grosvenor Street, 9th Floor
Toronto ON M7A 1Y6
Tel: 416 212-4221
25, rue Grosvenor, 9e étage
Toronto ON M7A 1Y6
Tél. : 416 212-4221
Michael Graves
CAO
Town of Ingersoll
mgraves@ingersoll.ca
Kyle Pratt
CAO
Town of Tillsonburg
kpratt@tillsonburg.ca
Kyle Kruger
CAO
Township of Norwich
kkruger@norwich.ca
July 19, 2023
Greetings,
Thank you for submitting your proposal for the Ontario Provincial Police (OPP)
detachment board framework. Your patience has been greatly appreciated while all
proposals went through a thorough review process.
At this time, I am pleased to confirm that the Oxford OPP detachment board
proposal has been approved by the Solicitor General to the next step in finalizing
the board compositions, which is posting the composition on the Ontario
Regulatory Registry (ORR). The ministry is currently working on drafting the regulation,
which is expected to be available on the Ontario Regulatory Registry (ORR) for public
comment in the summer or fall. Posting of the regulation is one of the last steps before
the regulation can be finalized in advance of bringing the Community Safety and Policing
Act, 2019 (CSPA) into force in early 2024.
The following board composition(s) have been approved for posting.
Board Communities
Serviced
Council
Seats
Community
Representative
Seat(s)
Provincial
Appointment
Seat(s)
Total
Seat(s)
1 Town of Ingersoll
2 2 1 5
2 Blandford-Blenheim
Township, East
5 1 1 7
Page 192 of 353
Zorra-Tavistock
Township, Norwhich
Township, South-
West Oxford
Township, Zorra
Township
3 Town of Tillsonburg
2 2 1 5
On behalf of the Ministry of the Solicitor General, I would like to express my appreciation
to all the communities involved in the proposal development process. I acknowledge and
value the significant efforts undertaken to create a proposal for a detachment board that
addresses the unique needs of each community that receives OPP policing services in
your detachment. As the proposal lead, I kindly request that you disseminate this
correspondence to all communities serviced by the proposed detachment board.
The ministry is planning to share more guidance as soon as possible on next steps, with
the understanding that municipalities and First Nations require time to plan for the
implementation of OPP detachment boards before the CSPA comes into force.
If you have any questions or concerns in the meantime, please contact Devendra
Sukhdeo, Senior Policy Advisor, Public Safety and Policing Policy Unit (PSPPU),
Strategic Policy Division, at Devendra.Sukhdeo@ontario.ca.
Sincerely,
Sarah Caldwell
Assistant Deputy Minister, Strategic Policy Division
Ministry of the Solicitor General
Page 193 of 353
Page 1 of 6
Subject: Early Retirees Benefits
Report Number: CAO 23-15
Department: Office of the CAO
Submitted by: Joanna Kurowski, Manager of Human Resources
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
A. THAT report titled CAO 23-15 be received as information; and
B. THAT both Option III and Option IV be selected thereby providing Early
Retiree Benefits to Town staff effective January 1, 2024 at 100% premium
costs paid by the Town for employees with at least 15 years of Town service
(Option III), and 50% cost shared premiums for employees with less than 15
years of Town service (Option IV); and
C. THAT the seven active participants receiving Early Retiree Benefits be
grandfathered per the current program.
BACKGROUND
The Town of Tillsonburg provides its’ employees with a comprehensive benefits
package that includes life insurance, health, dental, short and long term disability
coverage. These benefits are available to all full time permanent employees.
Currently, the Town also offers benefits to Early Retirees.
Early Retirement Benefits include the following coverage:
Extended Health Care
Dental Care
Early Retirees are defined as employees who chose to retire before the age of 65.
Currently, to be eligible for the Early Retirees benefits, the following conditions must be
met:
Employee must be covered by the Town’s benefits group plan on the day
preceding the retirement, and
Employee must be receiving a pension from the Town of Tillsonburg
Page 194 of 353
CAO 13-15
Page 2 of 6
Early Retirement benefits are terminated on the last day of the month in which the
retiree reaches age of 65.
The Early Retirees benefits also cover the employee’s dependents. To qualify as a
dependent, the following conditions must be met:
Person must be a spouse or a child, and
Person must be residing in Canada or the United States
Current Program Cost
The cost of Early Retirees benefits is currently covered 100% by the Town of
Tillsonburg. At present, there are seven (7) active plan participants. Individual cost
breakdown is in the table below:
Plan Type Dental Health
Total Monthly
Cost
Years of Service
with the Town
Years Left in
the Plan
1. Family $171.87 $346.01 $517.88 33 9
2. Family 171.87 346.01 517.88 3.5 4
3. Family 171.87 346.01 517.88 31 4
4. Family 171.87 346.01 517.88 33 3
5. Family 171.87 346.01 517.88 29 4
6. Family 171.87 346.01 517.88 37 6
7. Single 67.93 130.93 198.86 24 1
2023 Monthly cost*
$3,306.14
2023 Annual cost*
$39,673.68
*Assuming no other early retirees joins the plan, this value will decrease annually as the current retirees
listed reach the age of 65
DISCUSSION
Staff have been reviewing the current Early Retiree Benefits Plan. This included
exploring options if the benefit is worth continuing and whether benefit premium costs
should be covered by the plan participants. The Town’s current benefits plan renews
annually in December of each year, and terms of the plan offered can be changed or
adjusted at any time.
The existence of document(s) or policy illustrating commitment of the Town to providing
Early Retirees Benefits at no cost to former employees could not be located.
Additionally, there is no specific language regarding Early Retirees Benefits provided in
the Personnel Policy.
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CAO 13-15
Page 3 of 6
The Personnel Policy provides overall information about the group benefits that the
Town provides for its full time permanent employees as follows:
Group Insurance
The Town presently pays premiums on behalf of eligible Full-time employees for group
insurance which consists of the following group benefits:
Life Insurance
Extended Health Insurance
Deluxe Travel Insurance, and
Dental Insurance
The Town pays certain premiums for the described group insurance only. All decisions
as to the eligibility for a benefit rest exclusively with the insurance carrier, and are
subject to the terms of the applicable insurance plan.
Pros and Cons of offering early retirement benefits
Providing Early Retiree Benefits offers an excellent way to enhance a compensation
package for new hires and retain experienced, competent staff. It can help attract
candidates who are interested in long term employment and can help secure talent for
extended period of time contributing to reduced recruitment costs and lower staff
turnover.
On the other hand, it can also serve as an incentive for employees to choose earlier
retirement without compromising their health and dental benefits; more so if fully funded
by the employer.
Advantages:
An attractive compensation option for new employees.
Increases Tillsonburg’s competitiveness for qualified talent.
Offers a cost effective benefits option for each of the Town’s valued post-
employed retirees compared to the significant costs of external independent
plans.
Disadvantages:
Costs to employer (if funded by the employer).
Fully funded Early Retirement Benefits may serve as an unintended incentive to
retire earlier, impacting staffing levels of qualified personnel.
Time requirements by HR and finance staff to monitor, issue and collect the
billing of premiums from early retiree plan members (if funded wholly or in part by
the plan participants).
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Page 4 of 6
The Senior Leadership Team discussions have demonstrated support in the continued
offering of an Early Retirement Benefit Plan to all full-time staff, noting that the
advantages as identified above outweigh the disadvantages.
Feedback from other municipalities
Township of East Zorra-Tavistock
Discontinuing the program as of January 1, 2024 due to high costs to early retirement
and benefits continuation coverage for approximately 9-10 years. Current program does
not include Long Term Disability (LTD) and Travel Insurance.
County of Dufferin
Currently offering early retirees benefits to employees who have reached 55 years of
age and have worked for the County for at least 15 years. Cost of benefits is covered by
the County. Benefits are available for no more than ten (10) years or until normal
retirement age is reached, whichever comes first. Benefits do not include Life
Insurance, Long Term Disability (LTD) and Accidental Death & Dismemberment (AD&D)
City of Stratford
Health, dental and reduced life insurance up to age 65 to employees retiring on an
OMERS pension.
Woolwich Township
Health and dental coverage only for retirees up to age 65.
Town of Ingersoll
Basic life, dependent life, health and dental benefits for a maximum of five (5) years or
age 65, whichever comes first. Town pays 100% cost with the provision retirees have
unreduced OMERS pension eligibility. Benefits cease if the retiree takes other
employment providing benefits coverage.
City of Cambridge
Have grandfather dates where some employees when they retire will have benefits for
the rest of their life. Others will have them until age 65. Employees have to retire with
an unreduced pension in order to get benefits (either for life or to age 65).
Bruce County
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CAO 13-15
Page 5 of 6
Offer extended health, dental and travel coverage to employees retiring before they
reach the age of 65. Employees pay 25% of the premiums. Benefit available for
employees meeting the requirement of 25 years of employment and the Omers pension
90 Factor.
Staff are proposing Council’s consideration of one of the four following options:
Option I
Eliminate the Early Retirees Benefits Plan effective January 1, 2024.
Option II
Offer the Early Retirees Benefits Plan effective January 1, 2024 at a full 100% premium
paid by plan participants; zero ($0) premium costs to the Town.
Option III
Offer the Early Retirees Benefits Plan effective January 1, 2024 at a full 100% premium
paid by the Town for employees with 15 or more years of service with the Town.
Option IV
Offer the Early Retirees Benefits Plan effective January 1, 2024 cost shared equally at
50% premium paid by plan participants and 50% funded by the Town for employees
with less than 15 years of service with the Town.
Option V
Offer the Early Retirees Benefits Plan effective January 1, 2024 cost shared equally at
50% premium paid by plan participants and 50% funded by the Town for employees
with more than 15 years of service with the Town.
Option VI
Status Quo; Continue to offer the Early Retirees Benefits Plan at a full 100% premium
paid by the Town.
Staff are recommending a combination of Options III & IV thereby offering fully paid
premium benefits for Town staff employed for 15 years or greater, and cost shared
premiums for Town staff employed less than this threshold.
CONSULTATION
CAO, Director of Finance, and SLT.
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CAO 13-15
Page 6 of 6
FINANCIAL IMPACT/FUNDING SOURCE
There is currently an unfunded liability as recorded on the Town’s 2022 financial
statements totaling $561,470. This reflects the 100% Town funded post-retirement
benefits for the Town’s full-time staffing complement as calculated by the actuarial
consultant per the requirements of Public Sector Accounting Standards (PSAB). Should
the Town make any reductions to the Town’s portion of funding towards the post-
retirement benefit plan, a reduction to the estimated total liability would be reflected on
the Town’s subsequent years’ financial statements (subject to actuarial calculations and
associated fees).
Adopting any of the options which do not require Town funding would nearly eliminate
future taxation pressures. There is no cost to the Town for offering the Early Retirement
Program, rather the cost to the Town is on the monthly premiums for any active
participants for which the Town pays a percentage of the costs.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – N/A
Strategic Direction – N/A
Priority Project – N/A
ATTACHMENTS
Class 3 - 103075 Tillsonburg Retirees - May 2023
Page 199 of 353
Contract Number: 103075
Effective: April 1, 2023
Issued: May 12, 2023
The Corporation of the Town of Tillsonburg
Town Early Retirees
Page 200 of 353
Your Group Benefits (3) 2
Table of Contents
How to Connect with Sun Life Financial 3
Benefit Summary 4
Making Claims 7
General Information 8
Extended Health Care 12
Dental Care 20
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Your Group Benefits (3) 3
How to Connect with Sun Life Financial
Questions?
We’re here to help. Talk to a Sun Life Financial Customer Care representative for assistance with your coverage by
calling toll-free at 1-800-361-6212.
For faster service, have your group contract number and member ID ready to enter into our automated telephone
system.
Plan Member Services
Download the my Sun Life Mobile App!
• Free from the Apple App Store or Google Play, anytime
• Fast and easy access, wherever you go, to your benefit information
• View and/or submit mobile claims instantly, depending on your plan
Don’t have a smartphone? Visit www.mysunlife.ca to obtain the following services:
• benefit information about coverage, claim status, and easy access to claim forms and/or e-claims, depending on
your plan
• chat live with an agent
• send a secure email message to the Sun Life Financial Customer Care Centre
• contact information
Access to mysunlife website
The first time you access your group benefits online, you will need to register to get your personal access ID and
password. To register you will need your group contract number and member ID.
Prior Authorization Program
For the form:
• visit our website at www.mysunlife.ca/priorauthorization
• call a Sun Life Financial Customer Care representative toll-free at 1-800-361-6212
For the list of drugs:
• visit our website at www.mysunlife.ca/priorauthorization
Your Drug Card
Provided by your employer or online at www.mysunlife.ca.
Note: If you have refused Extended Health Care coverage under this plan, this drug card does not apply to you.
All other inquiries
Call 1-877-SUN-LIFE (1-877-786-5433).
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Your Group Benefits (3) 4
Benefit Summary
Contract Number 103075
This is a summary of the coverage your plan provides. You should read it together with the information in the rest of
this booklet. Please see the related sections of this booklet for more information, including exclusions, limitations and
other conditions that apply to your plan.
General Information
We, our and us Throughout this booklet, we, our and us mean Sun Life Assurance Company of Canada
Waiting period None
Termination Termination of coverage may vary from benefit to benefit as indicated in this Benefit
Summary. Coverage may also end on an earlier date, as specified in the General
Information section of this booklet.
Extended Health Care
Benefit year January 1 to December 31
Deductible For prescription drugs – none
For other expenses:
• individual – $10 per benefit year
• family – $20 per benefit year
Reimbursement level
Drug card plan Included
Prescription drugs 100% for drugs and supplies listed in the Flexible Therapeutic Formulary, including
Special Authorization drugs
80% for all other eligible expenses
Drugs covered under this plan must have a Drug Identification Number (DIN) and be
approved under Drug evaluation
We will cover the following drugs and supplies that are prescribed by a doctor or dentist
and are obtained from a pharmacist:
• drugs that legally require a prescription
• life-sustaining drugs that may not legally require a prescription
• injectable drugs and vitamins
• compounded preparations, provided that the principal active ingredient is an eligible
expense and has a DIN
• diabetic supplies
• vaccines
• varicose vein injections
• selected over-the-counter drugs, as determined by your employer
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Your Group Benefits (3) 5
There are drugs and treatments that are not covered, even when prescribed. Please
refer to the Extended Health Care section of this booklet for details.
Other health professionals
allowed to prescribe drugs
We reimburse certain drugs prescribed by other qualified health professionals the same
way as if the drugs were prescribed by a doctor or a dentist if the applicable provincial
legislation permits them to prescribe those drugs.
Drug substitution limit We will not cover charges above the lowest priced equivalent drug unless the doctor
specifies in writing that no substitution for the prescribed drug may be made
In-province hospital 100%, after the deductible, of the difference between the cost of a ward and a semi-
private room
Convalescent hospital 100%, after the deductible, of the difference between the cost of a ward and a semi-
private room, up to $25 per day for treatment of an illness due to the same or related
causes
Chronic care hospital 100%, after the deductible, of the difference between the cost of a ward and a semi-
private room, up to $25 per day for treatment of an illness due to the same or related
causes
Nursing home 100% after the deductible
Medical services and
equipment
100% without the deductible
Paramedical services 100%, without the deductible, up to a combined maximum of $500 per person per
benefit year for all the qualified paramedical practitioners listed below:
• psychologists or social workers
• massage therapists
• speech therapists
• physiotherapists
• naturopaths
• acupuncturists
• audiologists
• osteopaths or osteopathic practitioners, including a maximum of one x-ray
examination each benefit year
• chiropractors, including a maximum of one x-ray examination each benefit year
• podiatrists or chiropodists, including a maximum of one x-ray examination each
benefit year
Vision care Contact lenses, eyeglasses, laser eye correction surgery or services of an
ophthalmologist or licensed optometrist - 100%, without the deductible, up to a
maximum of $475 in any 24 month period. For each person, the first vision care benefit
period begins on the date the first vision care expenses are incurred, and any
subsequent vision care benefit period begins at the end of the preceding vision care
benefit period or the date vision care expenses are incurred, whichever is later.
Termination The last day of the month in which you reach age 65
Dental Care
Benefit year January 1 to December 31
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Your Group Benefits (3) 6
Deductible None
Fee guide The current fee guide, minus one year, in the province where the treatment is received
If services are provided by a board qualified specialist in endodontics, prosthodontics,
oral surgery, periodontics, paedodontics or orthodontics whose dental practice is limited
to that specialty, then the fee guide approved by the provincial Dental Association for
that specialist will be used
Reimbursement level
Preventive procedures 100%
Basic procedures 100%
Major procedures 50%
Orthodontic procedures 50%, only for children under age 19
Maximum benefit
Benefit year maximum $2,000 per person
A separate lifetime maximum (below) applies to Orthodontic expenses
Lifetime maximum Orthodontic procedures – $2,500 per person
Termination The last day of the month in which reach age 65
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Your Group Benefits (3) 7
Making Claims
There are time limits for making claims. You can find more on these time limits in the following chart. If you fail to
meet these time limits, you may not be entitled to some or all benefit payments.
To assess a claim, we may ask you to send us the following documents:
• medical records or reports
• proof of payment
• itemized bills
• prescriptions
• other information we need.
Proof of claim is at your expense.
Instructions and Time Limits for Sending Us Your Claims
Use this handy reminder to help you meet the time limits for sending in your claim.
Type of claim Starting the claims process Limits and special instructions
Extended Health Care Ask your employer for the form to
complete, or get the form on our
website.
You can also submit claims for
some expenses electronically. For
more information, ask your
employer.
Up to the earlier of the following
dates:
• 90 days after the end of the
benefit year during which the
expense is incurred, or
• 90 days after the end of your
Extended Health Care
coverage.
Dental Care Ask your employer for the form to
complete, or get the form on our
website.
The dentist will have to complete a
section of the form.
You can also submit claims for
some expenses electronically. For
more information, ask your
employer.
Up to the earlier of the following
dates:
• 90 days after the end of the
benefit year during which the
expense is incurred, or
• 90 days after the end of your
Dental Care coverage.
If we consider it needed, we can
require that you give us the
dentist’s statement of the treatment
received, pre-treatment x-rays and
any other related information.
For orthodontic procedures, a
treatment plan will need to be
submitted to us.
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Your Group Benefits (3) 8
General Information
The information in this employee benefits booklet is important to you. It provides the information you need
about the group benefits available through your employer’s group contract with Sun Life Assurance Company of
Canada (Sun Life), a member of the Sun Life Financial group of companies.
This booklet is only a summary of your employer’s group contract. If there are any discrepancies between the group
contract and the information in this booklet, the group contract will take priority, to the extent permitted by law.
Your group benefits may be modified after the effective date of this booklet. We will notify you in writing of any
changes to your group plan. Any such notices will become part of this group benefits booklet and you should keep
them in a safe place together with this booklet.
Have questions? Need more information about your group benefits? Talk to your employer.
Who is eligible to
receive benefits?
To be eligible for group benefits, you must reside in Canada and meet all the following
conditions:
• you must have been covered under your employer’s group plan on the day
preceding retirement.
• you must be receiving a pension from your employer.
Your dependents become eligible for coverage on the later of the following dates:
• on the date you become eligible for coverage, or
• on the date they become your dependent.
Who qualifies as your
dependent
Your dependent must be:
• your spouse or your child, and
• residing in Canada or the United States.
Your spouse qualifies as your dependent if they are your spouse in one of the following
ways:
• by marriage.
• under any other formal union recognized by law.
• as your partner of the opposite sex or of the same sex who is living with you and
has been living with you in a conjugal relationship.
You can only cover one spouse at a time.
Your children and your spouse's children (other than foster children) are eligible
dependents if they are under age 21 and do not have a spouse.
A child who is a full-time student under age 25 is also considered an eligible dependent
as long as the child is dependent on you for financial support and does not have a
spouse.
If a child becomes disabled before the maximum age and remains continuously
disabled, we will continue coverage if they are not able to support themselves financially
because of a disability and must rely on you financially. The exception is if they have a
spouse.
In these cases, you must inform Sun Life within 6 months of the date the child attains
the maximum age for this plan. Ask your employer for more on this.
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Your Group Benefits (3) 9
When coverage
begins
Your coverage begins on the date you become eligible for coverage.
A dependent’s coverage begins on the later of the following dates:
• the date your coverage begins.
• the date you first have a dependent.
Updating your
records
To ensure that coverage is kept up-to-date, it is important that you report any of the
following changes to your employer:
• change of dependents.
• change of name.
Accessing your
records
You may request copies of your records, including:
• your enrolment form or application for insurance.
• any written statements or other record about your health that you provided to
Sun Life in applying for coverage.
• one copy of the insured contract.
We will not charge you for the first copy but we may charge a fee for further copies.
Need a copy of a document? Contact one of the following:
• our website at www.mysunlife.ca.
• our Customer Care centre, toll-free at 1-800-361-6212.
When coverage ends Your coverage will end on the earlier of the following dates:
• the end of the period for which premiums have been paid to Sun Life for your
coverage.
• the date the group contract or the benefit provision ends.
A dependent’s coverage terminates on the earlier of the following dates:
• the date your coverage ends.
• the date the dependent is no longer an eligible dependent.
• the end of the period for which premiums have been paid for dependent coverage.
The end of coverage may vary from benefit to benefit. For information about a specific
benefit, please refer to the Benefit Summary section at the beginning of this booklet.
If you die while covered by this plan
Coverage for your dependents will continue, without anyone paying further premiums, until the earlier of the
following dates:
• 24 months after the date of your death.
• the date the person would no longer be considered your dependent under this plan if you were still alive.
• the date your coverage would have terminated if you were still alive.
• the date the benefit provision under which the dependent is covered ends.
When dependent coverage continues, it is subject to all other terms of the plan.
Legal actions
Limitation period for Ontario:
Every action or proceeding against an insurer for the recovery of insurance money payable under the contract is
absolutely barred unless commenced within the time set out in the Limitations Act, 2002.
Limitation period for any other province:
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Your Group Benefits (3) 10
Every action or proceeding against an insurer for the recovery of insurance money payable under the contract is
absolutely barred unless commenced within the time set out in the Insurance Act or other applicable legislation of
your province or territory.
Coordinating your benefits with another plan
If you or your dependents are covered for Extended Health Care or Dental Care under this plan and another plan, the
maximum amount that you can receive from all plans is 100% of the total eligible expenses.
When you have more than one plan, insurance industry standards determine which plan you should claim expenses
from first.
Please send in claims for you and your spouse in the following order:
• First, send in the claim to the plan where the person is covered as an employee. If the person is an employee
under two plans, send the claim to the different plans in the following order:
• to the plan where the person is covered as an active full-time employee.
• then, to the plan where they are covered as an active part-time employee.
• then, to the plan where they are covered as a retiree.
• Next, send the claim to the plan where the person is covered as a dependent.
Please send in claims for a child in the following order:
• First send in the claim to the plan where the child is covered as an employee.
• Then, to the plan where they are covered under a student health or dental plan through their educational
institution.
• Then, to the plan of whichever parent has the earlier birth date (month and day) in the calendar year. For
example, if your birthday is May 1 and your spouse's birthday is June 5, you must claim under your plan first.
When you send us a claim, you must tell us about all other equivalent coverage that you or your dependents have.
Medical examination
We may require that you or your dependent have a medical examination if you make a claim. We will pay for the
examination. If the person fails or refuses to have an examination, we will not pay any benefits.
Recovering overpayments
If we have overpaid any amount of benefit, we have the right to recover this money. We will:
• ask you to reimburse us,
• deduct that amount from other benefit payments, or
• recover that amount by any other legal means available.
Assignments
We reserve the right to deny your request for an assignment.
Definitions
Here are the definitions of some terms that appear in this employee booklet. Other definitions that describe specific
benefits appear in the benefit sections.
Accident An accident is a bodily injury that occurs solely as a direct result of a violent, sudden and
unexpected action from an outside source.
Doctor A doctor is a physician or surgeon who is licensed to practice medicine where that
practice is located.
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Your Group Benefits (3) 11
Illness An illness is a bodily injury, disease, mental infirmity or sickness. Any surgery needed to
donate a body part to another person which causes total disability is an illness.
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Your Group Benefits (3) 12
Extended Health Care
General description of the coverage
In this section, you means the employee and all dependents covered for Extended Health Care benefits.
Extended Health Care coverage pays for eligible expenses that you incur while covered under this plan.
Eligible expenses mean expenses incurred for the services and supplies described below that are medically
necessary for the treatment of an illness and do not exceed the reasonable and customary charges for the service or
supply being claimed. However, there are additional eligibility requirements that apply to drugs (see Prior
authorization program for details).
Medically necessary means generally recognized by the Canadian medical profession as effective, appropriate and
required for treating an illness according to Canadian medical standards.
Reasonable and customary charges mean:
• fees and prices normally charged in the regional area where the services or supplies are provided, and
• charges for services and supplies that represent reasonable treatment, considering the duration of services and
how frequently services and supplies are provided.
To qualify for this coverage you must be entitled to benefits under a provincial medicare plan or federal government
plan that provides similar benefits.
Reference to Doctor may also include a nurse practitioner – If the applicable provincial legislation permits nurse
practitioners to prescribe or order certain supplies or services, Sun Life will reimburse those eligible services or
supplies prescribed or ordered by a nurse practitioner the same way as if they were prescribed or ordered by a
doctor. For drugs, refer to Other health professionals allowed to prescribe drugs outlined in the Benefit Summary.
Claiming when the
expense is incurred
You must claim an expense for the benefit year in which you incur the expense. You
incur an expense on the date you receive the service or purchase or rent supplies.
The benefit year is indicated in the Benefit Summary.
See the table Instructions and Time Limits for Sending Us Your Claims at the
beginning of this booklet for information about when and how to make a claim.
Deductible and
reimbursement level
The deductible is the portion of claims that you are responsible for paying. After the
deductible has been paid, claims will be paid up to the reimbursement level under this
plan.
For each type of service listed below, the deductible and the reimbursement level
are indicated in the Benefit Summary.
If all or part of the deductible is satisfied within the last 3 months of the benefit year, your
deductible for the next benefit year will be reduced by this amount.
Prescription drugs
Prescription drugs We will cover the cost of the drugs and supplies that are listed in the Benefit Summary.
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Your Group Benefits (3) 13
Quantity limit Payments for any single purchase are limited to quantities that can reasonably be used
in a 100 day period.
What is not covered We will not pay for the following, even when prescribed:
• infant formulas (milk and milk substitutes), minerals, proteins, vitamins and collagen
treatments.
• the cost of giving injections, serums and vaccines.
• treatments for weight loss, including drugs, proteins and food or dietary
supplements.
• hair growth stimulants.
• contraceptives, other than oral contraceptives.
• products to help you quit smoking.
• drugs for the treatment of infertility.
• drugs for the treatment of sexual dysfunction.
• drugs that are used for cosmetic purposes.
• natural health products, whether or not they have a Natural Product Number (NPN).
• drugs and treatments, and any services and supplies relating to the administration of
the drug and treatment, administered in a hospital, on an in-patient or out-patient
basis, or in a government-funded clinic or treatment facility.
Drug evaluation The following drugs will be evaluated and must be approved by us to be eligible for
coverage:
• drugs that receive Health Canada Notice of Compliance for an initial or a new
indication on or after November 1, 2017.
• drugs covered under this plan and subject to a significant increase in cost.
Drug expenses are eligible for reimbursement only if incurred on or after the date of our
approval.
We will assess the eligibility of the drug based on factors such as:
• comparative analysis of the drug cost and its clinical effectiveness.
• recommendations by health technology assessment organizations and provinces.
• availability of other drugs treating the same or similar condition(s).
• plan sustainability.
Prior authorization
program
The prior authorization (PA) program applies to a limited number of drugs, where you
must get approval in advance for coverage under the program.
In order for drugs in the PA program to be covered, you need to provide medical
information. Please use our PA form to submit this information. Both you and your doctor
need to complete parts of the form. You will be eligible for coverage for these drugs if the
information you and your doctor provide meets our clinical criteria based on factors such
as:
• Health Canada Product Monograph.
• recognized clinical guidelines.
• comparative analysis of the drug cost and its clinical effectiveness.
• recommendations by health technology assessment organizations and provinces.
• your response to preferred drug therapy.
If not, your claim will be declined.
See How to Connect with Sun Life Financial at the beginning of this booklet for
information on how to obtain our prior authorization forms.
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Your Group Benefits (3) 14
Reference Drug
Program
The Reference Drug Program (RDP) applies to select drugs determined by Sun Life.
Under RDP, Sun Life will:
• group together a set of drugs that are used to treat the same condition(s) in the
same or similar way (a therapeutic category).
• determine the most cost-effective drug within a therapeutic category (the Reference
Drug), considering such factors as cost to the plan, provincial programs, safety and
clinical effectiveness.
• limit the eligible cost of drugs in a particular therapeutic category to the eligible cost
of the Reference Drug (the Reference Drug Limit).
• apply the Reference Drug Limit to select province(s), excluding Québec. The
selected province(s) may vary with each therapeutic category.
For all therapeutic categories, the Reference Drug Limit applies to covered persons in
the selected provinces having no previous claims for a non-Reference Drug. The
Reference Drug Limit may also apply to covered persons with previous claims for a
non-Reference Drug depending upon the therapeutic category and such factors as:
• clinical support for switching to the Reference Drug.
• expected duration of treatment.
• provincial programs.
Any claim submitted under this plan within 120 days before the date that Sun Life applies
the Reference Drug to the plan is a previous claim. Any drug other than the Reference
Drug in a therapeutic category is a non-Reference Drug.
When the Reference Drug Limit applies, charges in excess of this limit are not covered,
unless there is a medical reason for the covered person to take the non-Reference Drug.
To assess medical necessity, Sun Life will require the covered person and the attending
doctor to complete and submit an exception form.
Hospital expenses in your province
Hospital We will cover the cost of room and board in a hospital in the province where you live, as
indicated in the Benefit Summary.
A hospital is a facility licensed to provide care and treatment for sick or injured patients,
primarily while they are acutely ill. It must have facilities for diagnostic treatment and
major surgery. Nursing care must be available 24 hours a day.
It does not include a nursing home, rest home, home for the aged or chronically ill,
sanatorium, convalescent hospital or a facility for treating alcohol or drug abuse or beds
set aside for any of these purposes in a hospital.
Convalescent hospital We will cover the cost of room and board in a convalescent hospital, as indicated in the
Benefit Summary, if this care has been ordered by a doctor and as long as it is primarily
for rehabilitation, and not for custodial care.
A convalescent hospital is a facility licensed to provide convalescent care and treatment
for sick or injured patients on an in-patient basis. Nursing and medical care must be
available 24 hours a day.
It does not include a nursing home, rest home, home for the aged or chronically ill,
sanatorium or a facility for treating alcohol or drug abuse.
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Your Group Benefits (3) 15
Chronic care hospital We will cover the cost of room and board in a chronic care hospital, as indicated in the
Benefit Summary.
A chronic care hospital is a licensed hospital that provides chronic care for patients who
are chronically ill and/or have a functional disability (physical or mental), whose chronic
care needs cannot be provided at home, whose potential for rehabilitation may be
limited, and who require a range of therapeutic services, medical management and/or
skilled nursing care not available elsewhere. It does not include a nursing home, rest
home, home for the aged or chronically ill, sanatorium, convalescent hospital or a facility
for treating alcohol or drug abuse.
Nursing home We will cover the cost of room and board in a nursing home, as indicated in the Benefit
Summary, provided that the provincial health care plan pays a daily allowance for the
confinement.
A nursing home is a facility licensed as such to provide care for patients who require
assistance with daily living activities, who cannot be cared for at home and who require
regular medical supervision and skilled nursing care on a 24-hour basis. It does not
include a rest home, home for the aged, chronic care hospital, sanatorium, convalescent
hospital or a facility for treating alcohol or drug abuse.
Your medical services at a glance
Covered expenses Details Payment limits
Medical services and equipment
Out-of-hospital private duty nurse Must be medically necessary
Must be for nursing care, and not
for custodial care, and must be
prescribed by a doctor
The private duty nurse must be a
nurse or nursing assistant who is
licensed, certified or registered in
the province where you live and
who does not normally live with you
The services of a registered nurse
are eligible only when someone with
lesser qualifications cannot perform
the duties
$50,000 per person per benefit year
Ambulance Transportation in a licensed
ambulance that takes you to and
from the nearest hospital that is
able to provide the necessary
medical services
Must be medically necessary
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Your Group Benefits (3) 16
Air ambulance Transportation in a licensed air
ambulance that takes you to the
nearest hospital that is able to
provide the necessary medical
services
Must be medically necessary
Diagnostic services The following diagnostic services
that you receive outside of a
hospital, except where your
provincial plan considers the
expense to be an insured service:
• laboratory tests when
prescribed by a doctor
• ultrasounds
• medical imaging services,
including MRIs and CT scans
For all medical imaging services
combined, $1,000 per person per
benefit year
Dental services following an
accident
Dental services, including braces
and splints, to repair damage to
natural teeth caused by an
accidental blow to the mouth that
occurs while you are covered
You must receive these services
within 12 months of the accident
We will only cover up to the fee
stated in the Dental Association Fee
Guide for a general practitioner in
the province where the employee
lives
Contact lenses or intraocular lenses After cataract surgery One lens per eye, per lifetime
Wigs After chemotherapy $300 per person per benefit year
Equipment Medically necessary equipment that
meets your basic medical needs,
that you rented (or purchased at our
request)
For equipment to be eligible, we
may require a doctor’s prescription
If alternate equipment is available,
eligible expenses are limited to the
cost of the least expensive
equipment that meets your basic
medical needs
For wheelchairs, we only cover the
cost of a manual wheelchair, except
if your medical condition requires
that you use an electric wheelchair
Casts, trusses or crutches
Splints or braces Must be prescribed by a doctor
Breast prostheses, including
implants
Required as a result of surgery $500 per person per benefit year
Surgical brassieres Required as a result of surgery 2 brassieres per person in any 12
month period
Artificial limbs and eyes
Myoelectric appliances $10,000 per appliance
Stump socks 6 pairs per person per benefit year
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Your Group Benefits (3) 17
Elastic support stockings, including
pressure gradient hose
Must be prescribed by a doctor 6 pairs per person per benefit year,
and limited to a maximum of:
$50 per pair for elastic support
stockings with a compression value
of 5 – 20 mmHg
$225 per pair for pressure gradient
hose with a compression value of
20 – 40 mmHg
$375 per pair for pressure gradient
hose or custom made pressure
gradient hose with a compression
value of 40 mmHg or higher
Custom-made orthotics for shoes Must be prescribed by a doctor,
podiatrist or chiropodist
2 pairs per person and $450 per
pair per benefit year
Custom-made orthopaedic shoes or
modifications to orthopaedic shoes
Must be prescribed by a doctor,
podiatrist or chiropodist
2 pairs per person per benefit year
Hearing aids $500 per person over 5 benefit
years
Repairs and replacement ear molds
are included in this maximum
Oxygen
Blood glucose monitors $120 per person over 4 benefit
years
Continuous Glucose Monitor (CGM)
receivers, transmitters or sensors
Only for persons diagnosed with
Type 1 diabetes
You must provide us with a doctor's
note confirming the diagnosis
Combined maximum of $4,000 per
person per benefit year
Insulin pumps Must be prescribed by a doctor
TENS machines Must be prescribed by a doctor $700 per person, per lifetime
Mechanical or hydraulic lifts Must be prescribed by a doctor One lift up to a maximum of $2,000
over 5 benefit years
Extremity pumps Must be prescribed by a doctor $1,500 per person, per lifetime
Elevated toilet seats, shower chairs,
bathtub rails and standard
commodes
Wheelchair ramps Must be prescribed by a doctor $2,000 per person, per lifetime
Colostomy supplies
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Your Group Benefits (3) 18
Paramedical services
Paramedical practitioners listed in
the Benefit Summary
The paramedical practitioners must
be qualified
Up to the reimbursement level
indicated in the Benefit Summary
We will not pay for the cost of
services rendered by a podiatrist in
Ontario unless they are performed
after the provincial medicare plan
has paid its annual maximum
benefit
Qualified means a person who is a member of the appropriate governing body established by the provincial
government for their profession. In the absence of a governing body, the person must be an active member of an
association approved by us.
Qualified paramedical practitioners must:
• belong to a regulatory body or in the absence of a regulatory body, belong to an association approved by us,
• be licensed or registered, as required by the applicable provincial regulatory body,
• have undergone appropriate training and obtained necessary credentials in support of the services or supplies
rendered,
• maintain clinical records and files consistent with the reasonable practices and standards of others in their field
or as may be required by a regulatory body or association,
• produce clinical records and files to us upon request and generally act in a manner that is responsive to
inquiries from us, and
• not engage in administrative practices unacceptable to us.
This is not an exhaustive list of qualifications. We have the sole discretion to determine whether a paramedical
practitioner is qualified to render a service or provide a supply. To the extent that the qualifications listed above
apply to clinics, we have the sole discretion to determine whether a clinic is qualified such that claims for services or
supplies rendered at that clinic are eligible for reimbursement under this plan.
Vision care
Contact lenses, eyeglasses or laser
eye correction surgery and services
of an ophthalmologist or licensed
optometrist
An ophthalmologist or licensed
optometrist must have prescribed
contact lenses or eyeglasses
You must have received the above
from an ophthalmologist, licensed
optometrist or optician
We will only cover laser eye
correction surgery that an
ophthalmologist has performed
Up to the reimbursement level
indicated in the Benefit Summary
We will not pay for sunglasses,
magnifying glasses, or safety
glasses of any kind, unless they are
prescription glasses needed for the
correction of vision
When coverage ends
See the Benefit Summary at the beginning of this booklet to see when your coverage ends.
What is not covered
We will not pay for the costs of:
• services or supplies payable or available (regardless of any waiting list) under any government-sponsored plan or
program, except as described below under Integrating with government programs.
• implanted prosthetic or medical devices (examples of these devices are gastric lap bands, spinal implants and hip
implants).
• equipment that we consider ineligible (examples of this equipment are orthopaedic mattresses, exercise
equipment, air-conditioning or air-purifying equipment, whirlpools and humidifiers).
• services or supplies that are not usually provided to treat an illness, including experimental or investigational
Page 217 of 353
Your Group Benefits (3) 19
treatments as defined in the contract.
• services or supplies that do not qualify as medical expenses under the Income Tax Act (Canada).
• services or supplies for which no charge would have been made in the absence of this coverage.
We will not pay benefits when the claim is for an illness resulting from:
• the hostile action of any armed forces, insurrection or participation in a riot or civil commotion.
• any work for which you were compensated that was not done for the employer who is providing this plan.
• participation in a criminal offence.
Integrating this plan with government programs
This plan will integrate with benefits payable or available under the government-sponsored plan or program (the
government program).
The covered expense under this plan is the remaining portion of the expense that the government program does not
pay or make available, regardless of:
• whether you have made an application to the government program,
• whether your being covered under this plan affects your ability to be eligible for or entitled to any benefits under
the government program, or
• whether there are any waiting lists.
Page 218 of 353
Your Group Benefits (3) 20
Dental Care
General description of the coverage
In this section, you means the employee and all dependents covered for Dental Care benefits.
Dental Care coverage pays for eligible expenses that you incur for dental procedures provided by a licensed dentist,
denturist, dental hygienist and anaesthetist while you are covered by this group plan.
For each dental procedure, we will only cover reasonable and customary charges. We will not cover more than the
fee stated in the Dental Association Fee Guide specified in the Benefit Summary. When a fee guide is not published
for a given year, the term fee guide may also mean an adjusted fee guide established by Sun Life.
Reasonable and customary charges mean:
• charges considered necessary for the treatment and maintenance of a person’s oral health, according to
standard Canadian dental procedures and practices, and
• charges of a reasonable frequency and duration, as determined by Sun Life.
We will base payments on the fee guide at the time the person receives the treatment.
To decide what part of a procedure we will pay for:
• we will first find out if you could have had alternate, or other, dental procedures.
• we confirm that these alternate procedures are part of usual and accepted dental work and produced a similar
result to the procedure that the dentist performed.
We will only pay the reasonable cost of the least expensive alternate procedure.
For an implant related
crown or prosthesis
We will pay the benefit that would have been payable under this plan for a tooth
supported crown or a non-implant related prosthesis, respectively. We will take into
account any limitations that would have applied if there had been no implant.
All other expenses related to implants, including surgery charges, are not
covered.
If you receive any
temporary dental
service
It will be included as part of the final dental procedure used to correct the problem and
not as a separate procedure. The fee for the permanent service will be used to
determine the reasonable and customary charge for the final dental service.
Claiming when the
expense is incurred
You must claim an expense for the benefit year in which you incur the expense.
The benefit year is indicated in the Benefit Summary.
You incur an expense on the date your dentist performs a single appointment procedure.
For procedures which take more than one appointment, you incur an expense once the
entire procedure is completed, except for orthodontic procedures where an expense is
incurred for each appointment.
See the table Instructions and Time Limits for Sending Us Your Claims at the
beginning of this booklet for information about when and how to make a claim.
Reimbursement level Claims will be paid up to the reimbursement level under this plan.
For each type of service listed below, the reimbursement level is indicated in the
Benefit Summary.
Page 219 of 353
Your Group Benefits (3) 21
Maximum benefit Maximums are indicated in the Benefit Summary.
Getting an estimate
before you have
certain procedures
For any major treatment or any procedure that will cost more than $500, we suggest that
you send us an estimate before the work is done. Here’s what to expect:
• you will send us a completed dental claim form that shows the treatment that the
dentist is planning and the cost.
• both you and the dentist will have to complete parts of the claim form.
• we will tell you how much of the planned treatment is covered. This way you will
know how much of the cost you will be responsible for before the work is done.
Your dental services at a glance
Covered expenses Details / Payment limits
Preventive dental procedures – Your dental benefits include the following procedures used to help prevent dental
problems. They are procedures that a dentist performs routinely to help maintain good dental health.
Oral examinations • 1 complete examination every 36 months.
• 1 recall examination every 9 months.
• emergency or specific examinations.
X-rays • 1 complete series of x-rays or 1 panorex every 36 months.
• 1 set of bitewing x-rays every 9 months.
• x-rays to diagnose a symptom or examine progress of a certain course of treatment.
Other services • required consultations between two dentists.
• polishing (cleaning of teeth) and topical fluoride treatment once every 9 months.
• emergency or palliative services.
• diagnostic tests and laboratory examinations.
• removing impacted teeth.
• providing space maintainers for missing primary teeth.
• pit and fissure sealants 1 every 60 months.
• oral hygiene instruction once per lifetime.
• radiopaque dyes used to demonstrate lesions.
• microbiological, histological, cytological and pulp vitality tests and laboratory reports.
Basic dental procedures – Your dental benefits include the following procedures used to treat basic dental
problems.
Fillings • amalgam (silver) and composite or acrylic (white), or equivalent.
Extraction of teeth • removing teeth, except impacted teeth (Preventive dental procedures).
Basic restorations • prefabricated metal restorations and repairs to prefabricated metal restorations,
other than in conjunction with the placement of permanent crowns.
Endodontics • root canal therapy and root canal fillings, and treatment of disease of the pulp tissue.
Periodontics • treating disease of the gum and other supporting tissue.
Page 220 of 353
Your Group Benefits (3) 22
• scaling and root planing, up to a combined maximum of 8 units of 15 minutes every
12 months.
• occlusal equilibration, up to a maximum of 4 units of 15 minutes every 12 months.
Oral surgery • surgery, other than the removal of impacted teeth (Preventive dental procedures).
Anaesthesia • anaesthesia in conjunction with a dental procedure covered under this plan.
Repair of dentures • repair of dentures.
Rebase or reline • rebase or reline of an existing partial or complete denture every 36 months.
Other services • periapical x-rays and apicoectomies for permanent teeth only.
• sialography
Major dental procedures – Your dental benefits include the following procedures used to treat major dental
problems.
Major restorations • onlays, limited to the cost of a metal onlay. Crowns and repairs to crowns, other than
prefabricated metal restorations (Basic dental procedures).
Repair of bridges • repair of bridges.
Prosthodontics Construction and insertion of bridges or standard dentures, limited to teeth extracted
while a person is covered under this provision.
We do not consider charges for a replacement bridge or replacement standard denture
an eligible expense during the 5 year period after a previous bridge or standard denture
is constructed or inserted, unless either 1. or 2. below is true:
1. it is needed to replace a bridge or standard denture which has caused
temporomandibular joint (TMJ) disturbances and which cannot be economically
modified to correct the condition.
2. it is needed to replace a transitional denture which was inserted shortly after teeth
were extracted, where the dentist cannot economically get it to the final shape
needed.
Orthodontic procedures – Your dental benefits include the following procedures used to treat misaligned or
crooked teeth.
Only persons under the maximum age indicated in the Benefit Summary are covered for these procedures.
Coverage includes
orthodontic
examinations,
including orthodontic
diagnostic services
and fixed or
removable appliances
such as braces
The following orthodontic procedures are covered:
• interceptive, interventive or preventive orthodontic services, other than space
maintainers (Preventive dental procedures).
• comprehensive orthodontic treatment, using a removable or fixed appliance, or
combination of both. This includes diagnostic procedures, formal treatment and
retention.
When coverage ends
See the Benefit Summary at the beginning of this booklet to see when your coverage ends.
What is not covered
We will not pay for services or supplies payable or available (regardless of any waiting list) under any government-
sponsored plan or program unless explicitly listed as covered under this benefit.
We will not pay for services or supplies that are not usually provided to treat a dental problem.
Page 221 of 353
Your Group Benefits (3) 23
We will not pay for:
• procedures performed primarily to improve appearance.
• the replacement of dental appliances that are lost, misplaced or stolen.
• charges for appointments that you do not keep.
• charges for completing claim forms.
• services or supplies for which no charge would have been made in the absence of this coverage.
• supplies usually intended for sport or home use, for example, mouthguards.
• procedures or supplies used in full mouth reconstructions (capping all of the teeth in the mouth), vertical
dimension corrections (changing the way the teeth meet) including attrition (worn down teeth), alteration or
restoration of occlusion (building up and restoring the bite), or for the purpose of prosthetic splinting (capping
teeth and joining teeth together to provide additional support).
• transplants and repositioning of the jaw.
• experimental treatments.
We will also not pay for dental work resulting from:
• the hostile action of any armed forces, insurrection or participation in a riot or civil commotion.
• teeth malformed at birth or during development.
• participation in a criminal offence.
Page 222 of 353
Respecting your privacy
Respecting your privacy is a priority for the Sun Life Financial group of companies. We keep in confidence personal
information about you and the products and services you have with us to provide you with investment, retirement and
insurance products and services to help you meet your lifetime financial objectives. To meet these objectives, we
collect, use and disclose your personal information for purposes that include: underwriting; administration; claims
adjudication; protecting against fraud, errors or misrepresentations; meeting legal, regulatory or contractual
requirements; and we may tell you about other related products and services that we believe meet your changing
needs. The only people who have access to your personal information are our employees, distribution partners such
as advisors, and third-party service providers, along with our reinsurers. We will also provide access to anyone else
you authorize. Sometimes, unless we are otherwise prohibited, these people may be in countries outside Canada, so
your personal information may be subject to the laws of those countries. You can ask for the information in our files
about you and, if necessary, ask us in writing to correct it. To find out more about our privacy practices, visit
www.sunlife.ca/privacy.
You have a choice
We will occasionally inform you of other financial products and services that we believe meet your changing needs. If
you do not wish to receive these offers, let us know by calling 1-877-SUN-LIFE (1-877-786-5433).
Page 223 of 353
About Sun Life Financial
A market leader in group benefits, Sun Life Financial serves more than one in six Canadians, in over 12,000
corporate, association, affinity and creditor groups across Canada.
Our Core values – integrity, service excellence, customer focus and building value – are at the heart of who we are
and how we do business.
Sun Life Financial and its partners have operations in 22 key markets worldwide including Canada, the United
States, the United Kingdom, Hong Kong, the Philippines, Japan, Indonesia, India, China and Bermuda.
Life’s brighter under the sun
Group Benefits are provided by Sun Life Assurance Company of Canada,
a member of the Sun Life Financial group of companies.
GB10171-E
Page 224 of 353
Page 1 of 3
Subject: Updated Employee Recognition and Retirement Policy
Report Number: CAO 23-10
Department: Office of the CAO
Submitted by: Laura Pickersgill, Executive Assistant and Joanna Kurowski, Human
Resources Manager
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
A. THAT report titled CAO 23-10 Updated Employee Recognition and Retirement
Policy be received as information; and
B. THAT Council adopts the new Employee Recognition and Retirement Policy as
per the attached; and
C. THAT a by-law be presented to Council for consideration to adopt the Employee
Recognition and Retirement Policy as attached in Appendix A.
BACKGROUND
The Town historically has had two separate policies to outline procedures involved
when an employee retires and how employees are recognized for their years of service.
It was brought to the attention of senior staff that these policies were outdated and not
being consistently applied. There were issues regarding decreasing employee morale
based on the provisions of the retirement and recognition policies. In efforts to
streamline processes and to increase employee morale, which as we know equates to
increased employee productivity thus providing overall increased service levels to the
taxpayer, staff are proposing combining the policies with some more innovative ways of
recognizing our dedicated employees.
DISCUSSION
The two original policies have been attached for review.
A draft of the proposed combined and updated policy has been attached for review.
A summary of changes proposed are as follows:
Addition of voting among employees to select outstanding achievers in the
following categories:
o Teambuilding/teamwork
o Leadership/motivation
Page 225 of 353
CAO 23-10
Page 2 of 3
o Customer service/problem resolution
o Improvement/innovation
o Integrity/accountability
The retirement policy has essentially remained unchanged but has been merged
into the recognition policy
Removal of distributing various pins for years of service and replaced with gift
certificates
Combining the recognition ceremony with the Christmas Party rather than having
a stand-alone ceremony
CONSULTATION
Management Team
FINANCIAL IMPACT/FUNDING SOURCE
$125 for the addition of annual employee recognition awards.
The yearly budgeted amount for a recognition ceremony would be added to the
budgeted amount for the Christmas Party.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – Enhance employee engagement and training as the foundation
for exceptional customer service.
Page 226 of 353
CAO 23-10
Page 3 of 3
Priority Project – Immediate Term – Employee Engagement Strategy.
ATTACHMENTS
Appendix A – Draft Employee Recognition Programs Policy
Appendix B – Original Retirement Recognition Policy
Appendix C – Original Employee Recognition Policy
Appendix D – Draft By-Law to Adopt the Employee Recognition and Retirement Policy
Page 227 of 353
Page 1 of 4
ADMINISTRATION
Standard Operating Procedure
Employee Recognition Programs
Approval Date:
Approval Authority: SLT
Effective Date:
Next Scheduled Review Year: 2025
Last reviewed: September, 07, 2023
Revision Date/s:
Schedules:
1.0 PURPOSE:
To provide guidelines for Town of Tillsonburg employee recognition programs.
2.0 SCOPE:
The procedure applies to all Town of Tillsonburg employees.
3.0 DEFINITIONS:
Employee - a person who performs work for monetary compensation for the Corporation of
the Town of Tillsonburg
Employer – The Corporation of the Town of Tillsonburg
4.0 ROLES AND RESPONSIBILITIES:
Management
Provide Human Resources staff with notices of retirement from employees.
Human Resources
Maintain updated list of year of service for all employees.
Employees
Provide notices of retirement to their respective department manager or Human
Resources department.
Page 228 of 353
SOP # Page 2 of 4
5.0 EMPLOYEE YEARS OF SERVICE AWARDS
YEARS OF SERVICE ASSESSMENT
Human Resources staff to assess how many employees are eligible for which years of service
awards (YOS) in the calendar year, and to purchase the required number of gift cards.
The YOS are calculated based on the previous calendar year. To qualify, employees have to
complete the full number of years before they receive their award (i.e. employee with 5 years of
service will receive their award in the 6th year of employment).
EMPLOYEE RECOGNITION
The employees are awarded gift certificates in the value as follows:
5 years of service $25
10 years of service $50
15 years of service $75
20 years of service $100
25 years of service $125
30 years of service $150
35 years of service $175
40 years of service $200
Awards will be handed out at the company’s annual Christmas party. Should an employee be
absent, the award will be given to them by their department manager after the event.
Gift cards are a taxable benefit, therefore the monetary value will be added to employees’ T4.
Human Resources staff will track the awards and update payroll as needed.
6.0 EMPLOYEE EXCELLENCE AWARDS
EXCELLENCE AWARDS ASSESSMENT
All employees are eligible for this award. It is based on employee’s work participation, conduct
and impact they make on the workplace.
EMPLOYEE RECOGNITION
Each calendar year in September, Human Resources staff will establish the selection committee
to pick outstanding achievers in the following categories:
Page 229 of 353
SOP # Page 3 of 4
Teambuilding/teamwork
Leadership/motivation
Customer service/problem resolution
Improvement/innovation
Integrity/accountability
Employees will be provided with an online ballot and will select who they deem is the most
outstanding in the named above categories. Employees with most votes will be recognized at
the annual Christmas party with Excellence Award certificate and a $25 gift card.
7.0 EMPLOYEE RETIREMENT
RETIREMENT ASSESSMENT
Has the employee:
been employed by the Town of Tillsonburg on a full time basis for fifteen (15)
consecutive years.
been employed by the Town of Tillsonburg on a part time basis for fifteen (15)
consecutive years.
PROCEDURE
Employees – Full Time – Minimum 15 consecutive years
Open House
To be honored for their years of service at an Open House Event held at Annandale
House or other suitable location in a Municipal Building.
CAO, Mayor and Director to host event – light snacks and beverages (no alcohol)
Invited – all Town employees and Council, Retiree’s Spouse/significant other and
immediate family (children & families)
Mayor to present an engraved clock.
Director to present a retirement card from the Town with a $250.00 visa gift card.
No Open House
The employee does not wish to have a retirement Open House Event
Director to plan a retirement gathering within the department to present the clock and
gift card.
HR to send flowers or a planter on the last working day.
Page 230 of 353
SOP # Page 4 of 4
Employees – Part Time – Minimum 15 consecutive years
Open House
To be honored for their years of service at an Open House Event held at Annandale
House.
CAO, Mayor and Director to host event – light snacks and beverages (no alcohol)
Invited – all Town employees and Council, Retiree’s Spouse/significant other and
immediate family (children & families).
Department Director to present a retirement card from the Town with a $250.00 visa
gift card.
No Open House
The employee does not wish to have a retirement Open House Event
Director to plan a retirement gathering within the department to present the gift card.
Page 231 of 353
SOP # GN 118 Page 1 of 2
ADMINISTRATION
Standard Operating Procedure
Retirement
Approval Date: July 31, 2019
Approval Authority: SLT
Effective Date: July 31, 2019
Next Scheduled Review Year: 2025
Last reviewed:
Revision Date/s:
Schedules:
1.0 PURPOSE:
To provide guidelines for Town of Tillsonburg employee retirements.
2.0 SCOPE:
The procedure applies to all Town of Tillsonburg employees with fifteen (15) to twenty (20)
plus years of consecutive service with the Town of Tillsonburg.
3.0 DEFINITIONS:
Employee - a person who performs work or supplies services for monetary compensation.
Employer – The Corporation of the Town of Tillsonburg.
4.0 ROLES AND RESPONSIBILITIES:
Management
Ensure Human Resources are provided with notice of retirements from employees.
Employees
Ensure notice of Retirement has been provided to Department Manager or Human
Resources Manager prior to scheduled last day of work.
5.0 RETIREMENT ASSESSMENT
Has the employee:
been employed by the Town of Tillsonburg on a full time basis for fifteen (15)
consecutive years.
been employed by the Town of Tillsonburg on a full time basis for twenty (20)
consecutive years.
been employed by the Town of Tillsonburg on a part time basis for fifteen (15)
consecutive years.
Page 232 of 353
SOP # Page 2 of 2
6.0 PROCEDURE
Employees – Full Time – Minimum 15 consecutive years
Open House
To be honored for their years of service at an Open House Event held at Annandale
House or other suitable location in a Municipal Building.
CAO, Mayor and Department Director to host event – light snacks and beverages (no
alcohol).
Invited – all Town employees and Council, Retiree’s Spouse/significant other and
immediate family (children & families).
Mayor to present an engraved clock.
Director to present a retirement card from the Town with a $250.00 visa gift card.
No Open House
The employee does not wish to have a retirement Open House Event.
Director to plan a retirement gathering within the department to present the clock and
gift card.
Human Resources to send flowers or a planter on the last working day.
Employees – Part Time – Minimum 15 consecutive years
Open House
To be honored for their years of service at an Open House Event held at Annandale
House.
CAO, Mayor and Director to host event – light snacks and beverages (no alcohol)
Invited – all Town employees and Council, Retiree’s Spouse/significant other and
immediate family (children & families)
Director to present a retirement card from the Town with a $250.00 visa gift card.
No Open House
The employee does not wish to have a retirement Open House Event.
Director to plan a retirement gathering within the department to present the gift card.
Page 233 of 353
SOP # Page 1 of 2
ADMINISTRATION
Standard Operating Procedure
Employee Recognition
Approval Date: Month, DD, YYYY
Approval Authority: SLT
Effective Date:
Next Scheduled Review Year: 2023
Last reviewed: Month, DD, YYYY
Revision Date/s:
Schedules:
1.0 PURPOSE:
To provide guidelines for Town of Tillsonburg Employee Recognition Event.
2.0 SCOPE:
The procedure applies to all Town of Tillsonburg employees with five (5) plus years of
consecutive service with the Town of Tillsonburg.
3.0 DEFINITIONS:
Employee - a person who performs work or supplies services for monetary compensation
Employer – The Corporation of the Town of Tillsonburg
4.0 ROLES AND RESPONSIBILITIES:
Human Resource
Human Resources to compile list of recipients and notify employees with the date and
time of the event.
Employees
Inform HR Manager at least one month prior to scheduled event regarding their
attendance.
5.0 EVENT PROCEDURE
HUMAN RESOURCE
To compile the list of employees years of service.
To order pins from Talbot Marketing
Set date for event – usually the second Council meeting in February
Page 10 of 15Page 234 of 353
SOP # Page 2 of 2
Obtain permission from Mall to use the Atrium for social gathering following presentations
Notify employees who will be receiving apin/award and request RSVP
Request any achievement Certificates from employees be provided for presentation at
event
Order food – (past Sobey’s – cheese tray, bite size wraps, goodies) punch and water
Organize Communications to prepare the program and 5 year certificates
Employee Recognition
5 years of service receive a certificate
10, 15, 20, 25, 30, 35, 40 years receive pins as follows:
10 – silver plated pin
15 – silver plated with one synthetic ruby
20 - silver plated with 2 synthetic rubies
25 – gold plated
30 – gold plated with 1 synthetic diamond
35 – gold plated with 2 synthetic diamonds
40 – gold plated with 3 synthetic diamonds
6.0 EVENT
Insure no In Camera session for that meeting
Provide recipient list to Mayor and SLT
Set Up tables in atrium for social gathering
HR to MC the event
Welcome from the CAO
Mayor and department heads to present Pins
Communications to take photographs
Page 11 of 15Page 235 of 353
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-070
A BY-LAW to Adopt an Employee Recognition and Retirement Policy.
WHEREAS Section 270(1) of the Municipal Act, 2001 states that a municipality shall adopt
and maintain policies with respect to the manner in which the municipality will try to ensure
that it is accountable to the public for its actions, and the manner in which the municipality
will try to ensure that its actions are transparent to the public.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT the Employee Recognition and Retirement Policy attached hereto as
“Schedule A” is hereby adopted and forms part of this by-law;
2. THAT the Employee Recognition and Retirement Police attached hereto as
“Schedule A” replaces any pre-existing policies regarding Employee Recognition
and Retirement Celebrations.
3. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 11th day of SEPTEMBER, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of SEPTEMBER,
2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 236 of 353
Page 1 of 3
Subject: 2023/2024 Council Meeting Dates Schedule and Council and its
Committee Meetings Location Details
Report Number: CS 23-15
Department: Corporate Services Department
Submitted by: Julie Ellis, Deputy Clerk
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
A. THAT Council receives report CS 23-15 2023/2024 Council Meeting Dates
Schedule and Council and its Committee Meetings Location Details, as
information; and
B. THAT a Council meeting date of October 23 be added in 2023; and
C. THAT the Council meeting dates for 2024 be set as listed within report CS 23-15.
BACKGROUND
In accordance with the Town’s Procedural By-Law, Council meetings are held on the
second and fourth Monday of the month, except in the months of July, August and
December.
The 2023 Calendar approved by Council in 2022 inadvertently missed the meeting date
of October 23, 2023. This date will need to be approved by Council for administrative
reasons.
Due to the upcoming move of the Town of Tillsonburg Corporate Office, commencing
September 25, 2023 all meetings will be held at the Long Point Region Conservation
Authority Office. If an alternate location is required, notice will be provided. For
Committees (including Task Forces), hybrid or solely virtual meetings will be organized.
Where hybrid is going to be utilized, a municipal facility such as the Boardroom within
the Customer Service Center, Tillsonburg Community Centre, or the Airport Committee
Room. Notice both on the Town’s website and agenda for the location will be provided
in advance of the meeting.
Page 237 of 353
CS 23-15 2023/2024 Council Meeting Dates Schedule and Council and its Committee
Meetings Location Details
Page 2 of 3
DISCUSSION
The proposed 2024 regular Council meeting dates are listed below with a few
amendments suggested to accommodate for holidays and conferences. All of the
meetings listed below would begin at 6:00 p.m. unless there is a closed session
required which would then begin at a time prior to the meeting, at the discretion of the
Clerk and CAO, depending on the number of Closed Items.
Monday, January 8, 2024
Tuesday, January 23, 2024 (changed to accommodate the ROMA Conference)
Monday, February 12, 2024
Monday, February 26, 2024
Monday, March 11, 2024
Monday, March 25, 2024
Monday, April 8, 2024
Monday, April 22, 2024
Monday, May 13, 2024
Tuesday, May 21, 2024 (changed to accommodate Victoria Day holiday)
Wednesday, June 12, 2024 (changed to accommodate AMCTO Conference)
Monday, June 24, 2024
Monday, July 8, 2024
Monday, August 12, 2024
Monday, September 9, 2024
Monday, September 23, 2024
Monday, October 7, 2024
Monday, October 21, 2024
Monday, November 11, 2024
Monday, November 25, 2024
Monday, December 9, 2024
The following additional dates and times have been added to the Meeting Calendar to
meet to review budget items only. These dates and times have already been approved
by Council:
Monday, November 20th, 2023 (9:00 a.m. – 3:00 p.m.)
Wednesday December 13th, 2023 (5:00 p.m. – 9:00 p.m.)
Monday, January 15th, 2024 (5:00 p.m. – 9:00 p.m.)
Page 238 of 353
CS 23-15 2023/2024 Council Meeting Dates Schedule and Council and its Committee
Meetings Location Details
Page 3 of 3
CONSULTATION
Following Council approval, these dates will be circulated to MP Arpan Khanna, MPP Ernie
Hardeman, County of Oxford Clerk’s Office and the County of Oxford Planning Department.
The calendar will be shared in the local newspaper and posted on the Town website.
FINANCIAL IMPACT/FUNDING SOURCE
None.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in government,
providing effective and efficient services, information and opportunities to shape municipal
initiatives.
Strategic Direction – Position Tillsonburg as a leader in the municipal sector.
Priority Project – N/A
ATTACHMENTS
None
Page 239 of 353
Page 1 of 3
Subject: Request for Reduction in Lot Coverage Requirement – Lots 5 and 6, VIP
Report Number: EDM 23-15
Department: Economic Development Department
Submitted by: Cephas Panschow
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
A. THAT report EDM 23 – 15 Request for Reduction in Lot Coverage Requirement
– Lots 5 and 6, VIP be received; and
B. THAT Prince Estates Inc be granted a reduction in the Lot Coverage
requirements regarding their purchase of Lots 5 and 6 in the Van Norman
Innovation Park; and
C. THAT the Lot Coverage requirement be reduced to ten (10) percent.
BACKGROUND
Council approved the sale of lots 5 and 6 in the Van Norman Innovation Park to Prince
Estates Inc at their February 28, 2022 meeting:
THAT Council receives Report EDM 22-05 Offer to Purchase – Lots 5 and 6, Van
Norman Innovation Park;
AND THAT a by-law be brought forward to authorize the Mayor and Clerk to
enter into an agreement of purchase and sale with from Prince Estates Inc for the
property described as Lots 5 and 6 in the Van Norman Innovation Park.
The Bank of Canada started raising interest rates to fight inflation in March 2022 and
has made ten rate increases as of July 2023. This has resulted in the Bank of Canada
rate increasing from 0.25% to 5%, which has resulted in a corresponding increase in
lending rates at financial institutions. Due to the dramatic increase in borrowing costs,
Prince Estates has requested a reduction in the minimum lot coverage stipulated in the
Agreement of Purchase and Sale from 20% to 10%.
The purpose of this report is to seek Council approve to grant this request.
Page 240 of 353
EDM 23-15 Request for Reduction in Lot Coverage Requirement – Lots 5 and 6, VIP
Page 2 of 3
DISCUSSION
The Town’s standard Agreement of Purchase and Sale contains Development
Covenants that stipulate a minimum building size for industrial land sales. In this case,
the minimum lot coverage requirement is 20%, which equates to a 42,000 square foot
building for the approximately 4.86 acres contained within lots 5 and 6. The Purchaser
has indicated that they would like to construct a 24,000 square foot building to start,
which equates to approximately 11%. They have indicated that this would be the initial
phase with an additional 24,000 square feet being contemplated for a future phase.
Allowing a reduction in the minimum lot coverage would mean that there is no
requirement to construct more than the 10%. However, the Town’s standard agreement
also contains an option for the Town to repurchase any vacant portion of lands sold if
the Purchaser has not constructed a permanent building with a minimum lot coverage of
thirty (30) percent up to 10 years from the initial transfer of the property. The
repurchase of excess lands would be at the same price paid by the purchaser.
Hence, even with the reduction to 10% building coverage, the Purchaser would still be
responsible to reach 30% lot coverage (63,500 square feet) within 10 years of
purchasing the land (by December 15, 2032, after which this obligation would terminate
if the Town does not exercise its option).
The Development Commissioner is recommending that Town Council support this
request and facilitate the phased-in approach to the Purchaser meeting their
development obligations.
CONSULTATION
The purchaser has requested a reduction in the minimum lot coverage in response to
the rapid and severe interest rates hikes that have taken place over the last year and
that have negatively impacted project costs.
Planning has advised that that all phases of the project will be subject to Site Plan Control.
FINANCIAL IMPACT/FUNDING SOURCE
There is no financial impact related to this report other than reduced development and
related fees proportionate to the reduced building size and lower property tax revenues
in the short term.
Page 241 of 353
EDM 23-15 Request for Reduction in Lot Coverage Requirement – Lots 5 and 6, VIP
Page 3 of 3
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☐ Customer service, communication and engagement
☒ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Through community and regional partnerships, Tillsonburg will attract and
retain a diverse range of businesses, creating employment opportunities for
residents and a balanced tax base.
Strategic Direction – Ensure adequate supply of “shovel ready” land for
business attraction and expansion.
Priority Project – Ongoing Projects - Marketing and build out of Van Norman
Innovation Park and Increase diversity in manufacturing and other key sectors
ATTACHMENTS
None
Page 242 of 353
Page 1 of 5
SUBJECT: 2022 Surplus Allocation
Report Number: FIN 23-15
Department: Finance Department
Submitted by: Sheena Pawliwec, CPA, CGA, Director of Finance/Treasurer
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
A. THAT Council receives report FIN 23-15 2022 Surplus Allocation; and
B. THAT the residual 2022 uncommitted surplus totaling $803,488 be allocated to
the following reserves:
1. $182,510 be transferred to the Fleet and Equipment Reserve
2. $130,496 be transferred to the Facility Infrastructure Reserve
3. $100,000 to be transferred to the Linear Infrastructure Reserve
4. $77,390 be transferred to the RCP Reserve
5. $41,167 to be transferred to the Asset Management Reserve
6. $41,167 be transferred to the Engineering Reserve
7. $30,000 to be transferred to the IT Reserve
8. $13,394 to be transferred to the Physician Recruitment Reserve
9. $187,364 be transferred to the Tax Rate Stabilization reserve
BACKGROUND
The Annual Surplus/Deficit Allocation Policy, approved on June 12, 2017 (Appendix A),
and the Town’s Reserve Policy, a policy governing the management and administration
of reserves and reserve funds, approved on January 13, 2020, govern the allocation of
surplus funds and transfer of funds to and from reserves. This report provides staff
recommendations on the allocation of the 2022 surplus in accordance with the noted
policies.
Page 243 of 353
FIN 23-15 2022 Surplus Allocation
Page 2 of 5
DISCUSSION
At the July 17, 2023 meeting of Tillsonburg Town Council, the following two resolutions
were passed:
RCP 23-32 Lake Lisgar Waterpark Canteen Renovation
Resolution # 2023-305
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
A. THAT report titled RCP-23-32 Lake Lisgar Waterpark Canteen Renovation Update
be received as information; and
B. THAT staff be directed to transfer $201,000 funded from the 2022 year-end surplus,
to the Facilities Reserve earmarked for the construction costs of the Lake Lisgar
Waterpark Canteen Renovation; and
C. THAT staff be authorized to execute any necessary documents required to facilitate
the project.
CAO 23-08 New Town Hall Project
Resolution # 2023-299
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
A. THAT report titled CAO 23-08 New Town Hall Project be received as information;
B. AND THAT staff be directed to transfer the savings realized from the 2022 and 2023
reduced rent payment at the Corporate Office for the unusable space due to the mould
remediation to the Facilities Capital Reserve, to be earmarked for the capital costs of
the new Town Hall;
C. AND THAT staff be directed to transfer the Town Hall unused funds from 2020 of
$25,000 from the Tax Rate Stabilization Reserve to the Facilities Capital Reserve, to be
earmarked for the capital costs of the new Town Hall;
Page 244 of 353
FIN 23-15 2022 Surplus Allocation
Page 3 of 5
D. AND FURTHER THAT staff be directed to maintain the same 2023 budget for rent
for the Corporate Office for 2024, 2025 and 2026 and transfer any unspent amount in
the aforementioned years to the Facilities Capital Reserve, to be earmarked for the
capital costs of the new Town Hall.
Additionally, at the June 14, 2023 Closed meeting of Tillsonburg Town Council, a
resolution was passed to direct staff to transfer and earmark $130,019, funded from the
2022 year-end surplus, to the Tax Rate Stabilization Reserve.
A summary of these approved commitments is provided in the table below.
Resolution Reserve Committed Value
2023-237 Tax Rate Stabilization $130,019
2023-299 Facilities Reserve $64,665
2023-305 Facilities Reserve $201,000
TOTAL $395,684
Given the finalization of the 2022 financial statements and related year-end audit, a
surplus of $1,199,172 (2021 - $1,006,934) is reported. The balance is comprised of a
$439,285 capital deficit offset by a $1,637,636 operating surplus (Appendix B). There is
an immaterial variance between this sum and the year-end reported surplus due to
rounding and a pending transfer. A sum of $395,684 was previously committed by
Council, therefore the residual 2022 uncommitted surplus to be allocated to reserves
totals $803,488.
The surplus allocation policy provides a priority allocation of operating budget surpluses,
as follows:
1. Fund the Fleet and Equipment Reserve to the upper limit or to a lesser amount
required to fund capital projects;
2. Fund reserves deemed appropriate by the CAO and Director of Finance, in
collaboration with Senior Leadership Team (SLT);
3. Fund the Tax Rate Stabilization Reserve to its upper limit;
4. If funds remain, to be carried forward to subsequent year’s budget
In keeping with the surplus allocation policy priorities, a listing of reserves and their
respective allocations are shown in the below table, with a summary of
recommendations as follows:
Page 245 of 353
FIN 23-15 2022 Surplus Allocation
Page 4 of 5
Reserve Previously
Approved
by Council
Proposed
Residual
Allocation
Rationale
Fleet and Equipment $182,510 Year-end net departmental surplus +
additional allocation to help offset
subsequent year funding requirements.
Facility Infrastructure $265,665 $130,496 To aid in funding the next two subsequent
years projects.
Linear Infrastructure $100,000 To assist with funding future needs.
RCP $77,390 To aid in funding future projects.
Asset Management $41,167 To aid in funding AMP capital projects.
Engineering Reserve $41,167 Reflecting 1/3 the net Engineering
department surplus; to fund future capital
related studies.
IT Reserve $30,000 To fund anticipated IT capital betterments
Physician Recruitment $13,394 Allocation to meet minimum threshold
Tax Rate Stabilization $130,019 $187,364 Allocation to meet minimum threshold
TOTALS $395,684 $803,488 TOTAL RESIDUAL SURPLUS
ALLOCATION
Page 246 of 353
FIN 23-15 2022 Surplus Allocation
Page 5 of 5
CONSULTATION
The Senior Leadership Team was provided an opportunity for feedback on the surplus
allocation which have been incorporated into the report recommendations.
FINANCIAL IMPACT
Positive impact to the Town’s reserves, which will be utilized in future budgets according
to the reserve policy.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☒ Community growth
☐ Connectivity and transportation
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal - The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Goal - The Town of Tillsonburg will accommodate and support sustainable growth.
Strategic Direction – Plan and develop a long-term financing strategy for new services
and infrastructure to support growth.
Priority Projects – Ongoing Projects – Replenish and grow municipal reserves.
ATTACHMENTS
1. Appendix A – Annual Surplus/Deficit Allocation Policy
2. Appendix B – 2022 Capital and Operating Surplus summary
Page 247 of 353
ANNUAL SURPLUS/DEFICIT ALLOCATION POLICY
Annual Surplus / Deficit Allocation Policy
Policy Statement
The purposes of this policy are:
To ensure that operating surpluses are returned to the taxpayers;
To establish a priority framework for the allocation of any operating surpluses and eliminate any
operating deficits through the use of the same priority framework.
Scope
This policy applies to all Town of Tillsonburg departments, excluding Building, which contributes
surpluses and allocates deficits from the Obligatory Building Permit Cost Stabilization Reserve.
This policy does not apply to revenues generated from Development Charges. These funds are to be
allocated to the appropriate Development Charge Reserve.
This policy does not apply to proceeds received through the Federal Gas Tax program. Unspent Gas Tax
funds are to be allocated to the Gas Tax Rebate Reserve.
Policy
Guiding Principles
Surpluses which are not required to fund reserve balance thresholds, as set out in the Town's Reserve
Fund Policy, shall be distributed as outlined in the "Priority Allocation for Operating Surpluses" section
below.
A deficit shall be funded as outlined in the "Priority Application for Operating Deficits" below.
Department staff will respect the nature of and manage a global budget by first offsetting higher than
expected spending in one area through savings in another.
Priority Allocation for Operating Surpluses
Certain Reserve Funds have been established with the primary source of funding as an allocation from
operating surpluses. Each of these Reserve Funds have targeted upper limits.
An operating surplus is to be allocated as follows
1. Fleet and Equipment reserve, until the upper limit of the fund as defined in By-law 4107 Reserve
Policy is met; However, the Director of Finance and CAO may approve a lesser amount
a. The Minimum contribution shall be equal to the lesser of:
i. The amount required to fund capital projects funded from Reserves as approved
in the subsequent budget year; or
ii. The entirety of the operating surplus
Page 248 of 353
ANNUAL SURPLUS/DEFICIT ALLOCATION POLICY
Priority Allocation for Operating Surpluses (continued)
2. The remaining of any operating surplus shall be allocated to reserves by the CAO and Director of
Finance in collaboration with the Senior Leadership Team, until the upper limit of the funds as
defined in By-law 4107 Reserve Policy is met.
a. Where no reserve has been previously established, the Director of Finance is authorized
to create the necessary reserves. The creation of reserves shall be contingent on a
review of budget obligations, which in the opinion of the CAO and the Director of
Finance are material;
3. Tax Rate Stabilization Reserve until the upper limit of the fund as defined in By-law 4107
Reserve Policy is met;
4. If surplus funds still remain, the amount shall be carried forward to the subsequent years'
budget in accordance with the provisions of the Municipal Act.
Priority Application for Operating Deficits
An operating deficit is to be allocated as follows:
1. Transfer the necessary funds from the Tax Rate Stabilization Reserve unless these funds have
been included in the subsequent years' budget funding estimates;
2. Review the status of discretionary reserves and, in collaboration with Senior Leadership Team,
transfer any available funds from these reserves to the operating deficit;
3. Transfer the necessary funds from the Asset Management Funding Reserve, unless these funds
have been included in the subsequent year's budget funding estimates;
4. If a deficit still remains, the amount shall be carried forward to the subsequent years' budget in
accordance with the provisions of the Municipal Act and staff shall be directed to review their
budgets to find savings equal to the unfunded deficit amount.
Approval Process
In addition to any information requested by Council, or that the Director of Finance consider
appropriate, Council shall be presented with a report for their approval detailing the following no later
than the date at which the Audited Financial Statements are presented:
1. The recommended distribution of the operating surplus or deficit funding
2. A list of any reserves created under Paragraph 2.a. of “Priority Allocation for Operating
Surpluses” which will include their revenue source, use of funds (expenses) and
minimum/maximum fund limits.
This policy will be reviewed annually after the year end surplus or deficit figures have been verified.
Page 249 of 353
FIN 23‐15 ‐ Appendix B – 2022 Capital and Operating Surplus
Page 250 of 353
Page 1 of 3
Subject: Leaf Collection Improvements
Report Number: OPD 23-36
Department: Operations and Development Department
Submitted by: Richard Sparham, Manager of Public Works
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
A. THAT report OPD 23-36 Leaf Collection Improvements be received as
information; and
B. THAT staff be directed to eliminate the current “zone collection” leaf collection
program; and
C. THAT staff be directed to begin the Town’s rolling/cyclical leaf collection program
beginning on the 2nd week of October 2023.
BACKGROUND
Since approximately 2007, the Town of Tillsonburg has provided an annual leaf
collection service to residents where leaves are loosely set at the roadside each year
where when staff collects leaves the practices dominates staff resourcing levels
including the use of various pieces of equipment.
Historically, leaf collection has been scheduled over a four-week period with staff
collecting the leaves in four distinct zones where each zone is scheduled for collection
on a specific week. The current loose leaf collection process has presented challenges
to both staff and residents alike (i.e. the time and season that leaves fall is
“unpredictable”, leaves are left “stranded” in piles, etc...). Subsequently Public Works
staff is challenged as the process requires all Public Works staffing compliment to
complete the leaf collection activities during November/December period each year.
Although the service is generally welcomed by the residents of Tillsonburg, challenges
are presented as the collection for each resident occurs on their one scheduled
collection day. If their leaves have not fallen from the trees, or they neglect to rake them
to the road side, they are tasked with transporting the leaves to the transfer station.
Although residents are duly informed of their collection week and advised to place their
collected leafs at the end of their yard for that week, staff have noted leaves are placed
soon after their leaves fall which tends to create piles on the roadside which can create
sight line issues for motorists and pedestrians. Furthermore, the leaves, over time
effectively adhere to the road surface, making it difficult and time consuming to collect.
Page 251 of 353
OPD 23-36 Leaf Collection Improvements
Page 2 of 3
In 2022, staff recommended a contracted bagged leaf and yard waste collection
program which was not recommended by Council and the County, who recognized the
contracted collection as waste management initiative under the County’s control.
DISCUSSION
In efforts in striving for continuous improvements in programs, staff and Council has
recognized the need to alter the current leaf collection program both to make the
collection safer and more efficient for staff as well as improving upon the program for
residents over-and-above the single collection day currently experienced.
The former program saw the beginning of the collection on the 2nd week of November
with four weeks of collection covering each of the four zones. As stated, if your leaves
hadn’t fallen and where not placed at the end of the curb for collection when crews
passed your house, the leaves weren’t collected.
Further, leaf piles generally begin appearing in early October and lay piled until they are
collected; some residents could see collection as late as the end of November or early
December. As such and due to the current Zoning practices some areas cleared at the
end of the program see large piles of leaves that due to height/sight line issues are
considered unsafe to motorists and pedestrians including the bottom layer of the piles
becoming stuck to the pavement creating large clumps at an extra labor cost.
RECOMMENDED IMPROVEMENTS
Staff is proposing that the current use of zones to be eliminated where leaf collection
would begin on the 2nd week of October where the entire Town would be treated each
week while leaves are more easily managed in smaller sections. Service improvements
are recognized as per the following:
Residents receive multiple collections dates; not just one
Much less confusing for residents as they don’t need to worry about which zone
they’re in and their collection week (which is a benefit to Customer Service and
Communications as well)
Piles of leaves, when collected each week, are kept at a minimum and don’t
block motorists and aren’t piled such that they stick to the road and form clumps,
making it easier to collect
Significant reduction in the need for residents to take their leaves to the transfer
station
Easier collection means fewer staff teams required and areas can be covered in
shorted time
Page 252 of 353
OPD 23-36 Leaf Collection Improvements
Page 3 of 3
A further Environmental impact is also seen as smaller leaf piles and more
frequent collections mean less opportunities for leaves to blow to other
neighbouring properties or down the street
Staff view the program improvements as a “Win-Win” for both residents and staff as we
fully anticipate the increased service can be accomplished within the current budget
allocated.
CONSULTATION
Public Operations staff as well as the Director of Operations and Development were
fully consulted on the effectiveness of the recommended strategic improvements.
FINANCIAL IMPACT/FUNDING SOURCE
Staff has evaluated these proposed program improvements and have determined that
they are within current budget limits where no additional financial impacts are expected.
CORPORATE GOALS
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in government,
providing effective and efficient services, information, and opportunities to shape municipal
initiatives.
Strategic Direction – Explore opportunities for service efficiencies in partnership with
adjacent municipalities.
Priority Project – Short Term - Municipal service review.
ATTACHMENTS
Attachment A - Draft Leaf Collection Handout 2023
Page 253 of 353
www.tillsonburg.ca/leavesCONNECTED. ENRICHED. INSPIRED.
How to prepare your leaves
It’s important to rake and prepare your leaves properly for collection.
If you miss the Town’s
collection program
• Mulch leaves to use in
gardens, flowerbeds, or
leave them on your yard
• Compost your loose
leaves in your backyard
composter
• Take your loose leaves to
the Tillsonburg Transfer
Station (50 Newell Road)
for composting
YARD WASTE DEPOT
Monday to Saturday
(9:00 a.m. to 5:00 p.m.)
LARGE ITEM DEPOT
Saturdays
(9:00 a.m. to 5:00 p.m.)
Loose Leaf Collection Program
NEW! Continuous pickup for 7 weeks in all zones
Collection will occur
Date # to #
• Do NOT cover storm grates or
clog roadside ditches.
• Do NOT include brush, plants,
weeds or loose dirt in the piles.
• Ensure children do not play in
streetside leaf piles
This year we’re offering every Tillsonburg resident
seven (7) weeks of curbside leaf collection.
No more rushing to get your leaves raked for a
certain week. No more fretting about uncooperative
weather. Just rake your leaves to the
curb or boulevard at any time during the
collection period and we’ll do the rest!
• Do NOT rake leaves out more
than a week before collection
begins
• Only loose leaves will be
collected. Do NOT bag leaves.
• Rake leaves onto the boulevard
or edge of lawn NOT onto the
street.
Page 254 of 353
Page 1 of 8
Subject: Animal Licensing Service Review
Report Number: OPD 23-30
Department: Operations and Development Department
Submitted by: Geno Vanhaelewyn, Chief Building Official
Meeting Type: Council Meeting
Meeting Date: Monday, September 11, 2023
RECOMMENDATION
A. THAT report titled OPD 23-30 be received as information; and
B. THAT the Town’s animal licensing program be amended to provide free dog
licenses (Option 3); and
C. THAT staff provide notification to DocuPet to terminate the existing contract and
enter into a new contract to provide the existing level of service without fees for a
five (5) year term without any penalty should the Town wish to exit the term early;
and
D. THAT the current Animal Control By-Law and Rates and Fees By-Law be
amended; and
E. THAT a by-law to effect the changes be presented to Council for consideration.
BACKGROUND
Animal Control By-Law 2021-013 requires all dogs to be licensed within the Town. This
provides a program that returns lost dogs to their owner, provides funding for the
municipal dog park, reminds pet owners of vaccinations, controls the population and
promotes animal adoption.
At the April 26, 2021 Council meeting the following resolution was carried:
Resolution # 2021-212
Moved By: Councillor Parker
Seconded By: Councillor Gilvesy
THAT Staff be directed to bring a report to Council regarding the status of options
and cancellation of the cat and dog tag program.
Report OPD-21-44 Animal Licensing Service Review was brought forward to Council on
October 21, 2021 and the following resolutions were carried:
Resolution # 2021-456
Moved By: Councillor Luciani
Seconded By: Deputy Mayor Beres
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OPD 23-30 – Animal Licensing Service Review
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THAT report OPD 21-44 Animal Licensing Service Review, be received as
Information;
AND THAT the Town’s animal licensing program is amended to
remove cat licensing starting in 2022 (Option 3);
AND THAT the current Animal Control By-Law and Rates and Fees
By-Law be amended to remove the requirement to licence cats
starting in 2022 (Option 3);
AND THAT Staff be directed to bring a report to Council in 2023
regarding the status of options and cancellation of the dog licensing
program for 2024 (Option 3).
DISCUSSION
Many municipalities in Ontario licence dogs. The purpose of licensing is to identify and
re-unite lost pets with their owners, control pet population and to remind pet owners of
rabies vaccination requirements. Licencing programs have been the most effective way
to communicate, verify and provide this service.
Over the last few years, some municipalities have ventured to cancel their animal
licensing program. In consultation, the main reasons were related to high cost of
administration, IT complications, low uptake in the program, social media resources for
returning lost pets and the perception from residents that they do not receive adequate
services for the annual fees they pay for licensing.
In recent years, pet owners have started to use GPS tracking systems, Apple Air Tags,
microchipping, QR codes, or standard tags to keep their dogs protected. Engraved tags,
social media and technology have allowed people to locate and be reunited with their
dogs quicker reducing the need for animal control pickups.
While some municipalities do not require residents to licence dogs with the municipality,
almost all have made it a requirement that owners must have an identification tag. The
identification tag specifies the owner name, address and contact information.
An overview of the Town’s animal licencing program along with comparators are
provided below in the following sections including licencing fees, administration and
budget.
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LICENCING FEES
The current licencing fees for the Town are provided in the table below along with
comparators of neighbouring municipalities including the requirement for
registration/licencing and identification.
2023 Licencing Requirements/Fees
Municipality
Require Dogs
to Licence
with
Municipality
Dog Must Have
Identification
Tag
Early Purchase
Fee
Late Purchase
Fee
Aylmer No Yes None None
Bayham No Yes None None
Brant County Yes Yes Intact-40
S/N-25
Intact-40
S/N-25
Brantford Yes Yes Intact-60
S/N-30
Intact-75
S/N-45
Ingersoll Yes Yes Intact -25
S/N- 20
Intact -25
S/N- 20
London Yes Yes Intact-57
S/N-33
Intact-57
S/N-33
Lucan No Yes None None
Norfolk County Yes Yes Intact-39.25
S/N-25.50
Intact-44.75
S/N-33
Norwich
Yes Yes Intact-30
S/N-20
Intact-50
S/N-50
St. Thomas No No None None
SWOX No Yes None None
Thames Centre Yes Yes None None
Tillsonburg Yes Yes Intact-25
S/N-20
Intact-47
S/N-42
Woodstock No Yes None None
Zorra No Yes None None
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In review of the statistics, Town licensing fees for dogs are very competitive compared
to other municipalities particularly if pet owners take advantage of discounted early
renewal fees. Secondly, more municipalities in the area have ended their licensing
programs since the last service review report was presented to Council in 2021.
ADMINISTRATION
The sale of licenses is administered by DocuPet (72%), Customer Service Centre (16%)
and Local Pet Stores (12%).
Statistics related to the number of dogs licensed in the Town are identified in the
following table:
Year 2018 2019 2020 2021 2022 2023
Jan 1 – July 21
Number of
Dogs Licensed
2512
2232
2110
1902
1903
2053
Since 2019, the majority of administration for dog licensing for the 2000 +/- registered
dogs in Tillsonburg is completed by DocuPet. DocuPet is a contracted service that
provides customer notifications, process licenses, supply/issues identification tags,
maintains licensing database, maintains website, deigns marketing/Facebook ads, etc.
for a cost of $3.91/licence sold. Customer communication mail outs such as follow-
ups/reminders/notices are produced and mailed out by DocuPet at a cost of $1.43/ea.
The DocuPet program is subject to a five-year contract ending in 2024. The program
has eliminated most of the administration and proven to be very efficient and affordable
for residents.
BUDGET
The 2022 animal control financials for the program are broken down as follows:
2022 Licensing Program Financials
Licensing Revenue 47,580.00
DocuPet Administration (16,345.00)
Misc. Administration (1,500.00)
Animal Control Subcontractor (12,508.00)
Contribution to the Dog Park (1,590.00)
Total 15,637.00
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CONSULTATION
Consultation with DocuPet revealed an opportunity to maintain the existing licensing
program while eliminating all associated fees. This would include free mail outs for
letters/ tags, no processing fees, free tags and replacement tags for all pet owners.
DocuPet would commit to provide the existing level of service without fees for a five (5)
year term without any penalty should the Town wish to exit the term early. In addition,
DocuPet would commit to increase enrollment by providing pet owners with a fee
designer tag for a limited time.
Staff also consulted with Municipal Law Enforcement Officers Association, neighbouring
municipalities and the Finance Department.
FINANCIAL IMPACT/FUNDING SOURCE
In review of the program the value of service and financial impacts were key
components and are broken down into potential options for Council’s consideration.
OPTION 1 – MAINTAIN EXISTING LICENCING PROGRAM WITH REVIEW IN 2026
Licensing program to remain unchanged and continue as per the current Animal Control
By-Law and Rates & Fees By-Law with a follow-up report to Council in 2025 to review
the status of options and cancellation of the licensing program for 2026.
It is anticipated that the revenue and expenditures in the coming years would be similar
to the 2022 figures provided in this report.
OPTION 2 - CANCEL DOG LICENCING PROGRAM IN 2024 WITH A REQUIREMENT
TO TAG/IDENTIFY
Considering cancellation of the licensing program for 2024 as per the current By-Law
and contracts would result in the following loss in revenue based on 2022 financials:
Licensing Revenue 47,580.00
DocuPet Administration Cost (16,345.00)
Misc. Administration ( 1,500.00)
Total Revenue Loss 29,735.00
The anticipated $29,735+/- loss in revenue would result in a direct increase to the tax
levy for 2024 and going forward as there are no measurable financial efficiencies. In
consultation with Finance, to raise an additional $29,735 through taxation, the property
tax impact on the median residential property assessed at $237,000 would be
approximately a $3.05 annual tax increase.
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OPD 23-30 – Animal Licensing Service Review
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In order to consider cancellation of the licensing program for 2024, a notice of
termination would have to be submitted 90 days prior to ending the DocuPet agreement.
Staff would also recommend to amend the applicable By-Laws to:
1. Add requirements that each dog must have an identification tag. Requiring
dog owners to have a visible tag will reduce calls to animal control for dogs at
large and promote responsible ownership.
2. Not exempt licensing for owners of dangerous dogs and to pay a licensing fee
as per the Town Rates & Fees By-Law to recover associated cost to register
and inspect.
3. Maintain a registry of dangerous dogs in the community and continue to
conduct inspections upon licence renewals to ensure compliance.
Advantages:
- Consistent with the trend of some municipalities ending dog licensing programs.
- No incurred penalties with DocuPet for canceling.
- Maintain protecting the public from dangerous dogs and requiring owners to
- Have identification on dogs to reduce calls for service.
Disadvantages:
- 2024 and ongoing financial implications due to a decrease in revenue during a
time where the Town is experiencing community pressures for additional
By-Law Enforcement Services.
OPTION 3 – FREE DOG LICENSING
Licensing requirements to remain with no applicable fees for dog owners. Licensing to
continue to be administered by DocuPet via an amended agreement with the Town to
maintain the existing licensing program while eliminating all associated fees. This would
include free mail outs for letters/tags, no processing fees and free tags for all dog
owners.
Considering cancellation of fees for the licensing for 2024 as per the current By-Law
along with free DocuPet services would result in a loss in revenue in the amount of
$29,735 based on 2022 financials.
The anticipated $29,735+/- loss in revenue would result in a direct increase to the tax
levy for 2024 and going forward as there are no measurable financial efficiencies. In
consultation with Finance, to raise an additional $29,735 through taxation, the property
tax impact on the median residential property assessed at $237,000 would be
approximately a $3.05 annual tax increase.
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OPD 23-30 – Animal Licensing Service Review
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In order to amend the licensing program for 2024 the following items would be required:
1. A notice of termination would have to be submitted 90 days prior to ending the
current DocuPet agreement.
2. Enter into a new five (5) year term with DocuPet to provide the existing level of
service subject to no fees and without penalty should the Town wish to exit the
term early.
3. Minor amendments to the Animal Control By-Law.
4. Amend the Town’s Rates & Fees By-Law to remove licensing fees with the
exception of dangerous dogs.
Advantages
- No fees for licensing.
- No fees incurred for DocuPet services.
- Consistent form of tags issued for identification.
- Ability to remind pet owners of rabies vaccination requirements.
- Animal control and enforcement staff will have easier access and the ability to
contact/find dog owners.
- Program enrollment will increase as licenses, tags and renewals are free.
Disadvantages:
- 2024 and ongoing financial implications due to a decrease in revenue during a
time where the Town is experiencing community pressures for additional
By-Law Enforcement Services
Council should be aware that a preliminary 2024 budget review of By-Law Services has
identified a need for an increase in service due to recent demands and population
growth which will result in increased labour and expenses.
CORPORATE GOALS
☐ Lifestyle and amenities
☒ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
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Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – The Town of Tillsonburg will strive for excellence and accountability in
government, providing effective and efficient services, information, and opportunities to
shape municipal initiatives.
Strategic Direction – N/A
Priority Project – Short Term – Municipal Service Review.
ATTACHMENTS
N/A
Page 262 of 353
Page 1 of 3
Subject: 2023 Rates and Fees Bylaw Update
Report Number: RCP 23-35
Department: Recreation, Culture and Parks Department
Submitted by: Julie Columbus, Director
Meeting Type: Council Meeting
Meeting Date: Sunday, September 17, 2023
RECOMMENDATION
A. THAT report titled RCP 23-35 2023 Rates and Fees Bylaw Update be received
as information; and
B. THAT the proposed adjustments to the 2023 Rates and Fees Bylaw reflecting the
amendment to cemetery columbarium fees be approved as presented; and
C. THAT a By-law to amend Schedule A of By-Law 2022-087 being the Fees and
Charges By-law be presented to Council for consideration.
BACKGROUND
The Rates and Fees Bylaw is updated annually as part of the budget process. Council
passed the 2023 Fees & Charges By-Law 2022-087 at the December 12, 2022 meeting.
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RCP 23-35 2023 Rates and Fees Bylaw Update
Page 2 of 3
DISCUSSION
The RCP Department is recommending a change to the 2023 By-law to adjust the
Columbarium Niche rate and remove the cost of the engraving of the plates reducing
the overall cost by $500. This adjustment will be processed on future columbarium sales
once approved. The engraving costs are being removed as they are a variable fee and
continually increase and unpredictable. The purchaser of the niche will take the
responsibility of the engraving and be required to cover the cost when necessary.
RCP proposes the following:
Amendments
Amendment to the approved Rates & Fees Schedule A pertaining to the Columbarium
niche fee and cemetery care and maintenance (C & M) minimum required contribution
amounts. The minimum values noted are as prescribed by the Bereavement Authority
of Ontario (the Province) as per the Funeral, Burial and Cremation Services Act, 2002,
Section 51 and Ontario Regulation 30/11.
Current Proposed Change
Item Town Fee Care &
Maintenance Town Fee
Care &
Maintenance
(set by BAO)
Change
Columbarium Niche
(level 1) - 12X12X12 $1,785.00 $315.00 $1,360.00 $240.00 -$500.00
Columbarium Niche
(level 2) - 12X12X12 $1,827.50 $322.50 $1,402.50 $247.50 -$500.00
Columbarium Niche
(level 3) - 12X12X12 $1,870.00 $330.00 $1,445.00 $255.00 -$500.00
Columbarium Niche
(level 4) - 12X12X12 $1,912.50 $337.50 $1,487.50 $262.50 -$500.00
Columbarium Niche
(level 5) - 12X12X12 $1,955.00 $345.00 $1,530.00 $270.00 -$500.00
Columbarium Niche
(level 6) - 12X12X12 $1,997.50 $352.50 $1,572.50 $277.50 -$500.00
Columbarium Niche
(level 7) - 12X12X12 $2,040.00 $360.00 $1,615.00 $285.00 -$500.00
Columbarium Niche
(level 8) - 12X12X12 $2,082.50 $367.50 $1,657.50 $292.50 -$500.00
Proposed prices remove the cost of brass plates and engraving.
The expense will now be paid directly by the customer.
Page 264 of 353
RCP 23-35 2023 Rates and Fees Bylaw Update
Page 3 of 3
CONSULTATION
Staff who consulted on this report include the Manager of Parks and Facilities,
Programs and Facilities Registrar, the RCP Director, and RCP Financial Analyst.
FINANCIAL IMPACT/FUNDING SOURCE
Amending the cemetery fees ensures the Town collects the correct revenue for the care
and maintenance of the columbarium including the minimum set by the Province. By
removing the engraving from the niche purchase price it ensures the niche purchaser
takes on the responsibility and future cost of the engraving of the niche when required.
The niche plate engraving rate is continually increasing and currently being subsidized
against the 2023 cemetery operating revenue.
CORPORATE GOALS
How does this report support the corporate goals identified in the Community Strategic
Plan?
☒ Lifestyle and amenities
☐ Customer service, communication and engagement
☐ Business attraction, retention and expansion
☐ Community growth
☐ Connectivity and transportation
☐ Not Applicable
Does this report relate to a specific strategic direction or project identified in the
Community Strategic Plan? Please indicate section number and/or any priority projects
identified in the plan.
Goal – Within the community, Tillsonburg will strive to offer residents the amenities,
services and attractions they require to enjoy balanced lifestyles.
Strategic Direction – Increase opportunities to enjoy culture, events and leisure
activities in Tillsonburg; Maintain and enhance programs and facilities to support
an active, engaged senior population; Maintain and enhance programs and facilities to
support an active, engaged youth population.
Priority Project – N/A
ATTACHMENTS
Appendix A – Revised Schedule “A” By-Law 2022-087
Page 265 of 353
Page
Building‐Bylaw‐Planning ………………………………………….. 2
Clerks Office ………………………………………….. 6
Finance ………………………………………….. 7
Fire Services ………………………………………….. 8
Tillsonburg Community Centre ………………………………………….. 10
Museum ………………………………………….. 15
Cemetery‐Parks ………………………………………….. 17
Public Works ………………………………………….. 18
Transit ………………………………………….. 20
THI‐Utility ………………………………………….. 22
Non‐Controlled Town Fees ………………………………………….. 23
Town of Tillsonburg
Rates and Fees
By‐law 2022‐087, Schedule A
Index
Page 266 of 353
2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee 2023 Fee % Change Tax NotesAnimal ControlBoarding Fee Cat 25.00 25.00 0% HSTAs per Animal Control ContractBoarding Fee Dog 25.00 25.00 0% HSTAs per Animal Control ContractCall out fee for service 110.00 115.00 5% HSTAs per Animal Control ContractDog License Renewal- spayed or neutered before Feb 28 (discounted) 17.00 20.00 18% ExemptSchedule V Part VI (ETA)- Exempt AMEND MARCH 31st TO FEBRUARY 28th Dog License Renewal - spayed neutered after Feb 28 37.00 42.00 14% ExemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Dog License Renewal - intact - before Feb 28 (discounted) 22.00 25.00 14% ExemptSchedule V Part VI (ETA)- ExemptDog License Renewal - intact - after Feb 28 42.00 47.00 12% ExemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)New Dog licence - spayed or neutered 20.00 23.00 15% ExemptSchedule V Part VI (ETA)- ExemptNew Dog licence - intact 25.00 28.00 12% ExemptSchedule V Part VI (ETA)- ExemptCat License Renewal - (Licenses no longer offered) 27.00 - -100% ExemptSchedule V Part VI (ETA)- ExemptDog license - replacement 6.00 7.00 17% ExemptSchedule V Part VI (ETA)- ExemptEuthanasia and Disposal - Cat 60.00 60.00 0% HSTAs per Animal Control ContractEuthanasia and Disposal - Dog 80.00 80.00 0% HSTAs per Animal Control ContractLive Trap Placement 115.00 115.00 0% HSTAs per Animal Control ContractMuzzle Order Appeal 220.00 250.00 14% ExemptBy-law EnforcementInvoice admin processing fee 270.00 300.00 11% HSTIssue Order 175.00 200.00 14% Exempt Schedule V Part VI (ETA)- ExemptBy-law Enforcement Officer hourly rate (one hour min) - 46.00 NEW ExemptBy-Law Enforcement Supervisor hourly rate (one hour minimum) - 55.00 NEW ExemptExecute Search Warrant - 500.00 NEW ExemptLocksmith Service - Cost + 15% NEW HSTRe-issuance of Permit/License/Document 50.00 55.00 10% ExemptSchedule V Part VI (ETA)- ExemptFortification By-Law Exemption Application - single family dwelling or not-for- 150.00 155.00 3% ExemptFortification By-Law Exemption Application - Multi-Residential, Commercial, 400.00 410.00 3% ExemptProperty Standards - Issuance of Certificate of Compliance ( Residential - per 100.00 105.00 5% HSTProperty Standards - Issuance of Certificate of Compliance (Commercial - per 100.00 105.00 5% HSTProperty Standards - Issuance of Certificate of Compliance $25 per 92.9 $25 per 92.9 0% HSTProperty Standards - Issuance of Certificate of Compliance (vacant and/or 100.00 105.00 5% HSTProperty Standards Appeal 380.00 400.00 5% ExemptSuperior Court Judge - Appeal Property Standards Decision 380.00 400.00 5% ExemptNoise By-Law Exemption Permit - Minor 250.00 375.00 50% ExemptNoise By-law Exemption Permit - Major 375.00 375.00 0% ExemptBuilding - FeesBuilding - photocopies - larger than ledger 3.00 3.00 0% HSTBuilding Certificate 55.00 55.00 0% ExemptSchedule V Part VI (ETA)- ExemptBuilding Certificate - urgent request - less than 5 business days 75.00 75.00 0% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - amend existing permit 60.00 60.00 0% ExemptPermit Review Fee (per hour) - major amendment to existing permit 51.00 60.00 18% HST Per hour fee to review major changes to existing permit(s) in accordance with By-Law 3198 Chief Building Official hourly rate (one half hour minimum) ‐ 80.00 NEW ExemptDeputy Chief Building Official hourly rate (one half hour minimum) - 62.00 NEW ExemptBuilding Inspector (one hour minimum) - 55.00 NEW ExemptBuilding Enforcement Supervisor (one hour minimum) - 55.00 NEW ExemptBuilding - FeesTown of TillsonburgPage 2Page 267 of 353
2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee 2023 Fee % Change Tax NotesResidential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,500.00OR$133.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included Minimum permit fee $2,500.00, Maximum permit fee $5,000.00 OR$140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- Exempt.Added max. permit fee $5K due to increase in value of construction, plus changed Flat rate to $140Residential – Mobile Homes, Low Density, Medium Density, Additions, Alterations, etc. $133.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential – New $133.00 Flat Rate + $5.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $140.00 Flat Rate + $5.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential Major Alterations/Renovations/Additions(> 100,000) $1,000.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $1,000.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential Minor Alteration/Renovations/Additions($100,000 or less) $265.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $275.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included4% Exempt Schedule V Part VI (ETA)- ExemptDecks, Sheds, Accessory Buildings, Pools, etc. $133.00 Flat Rate + $10.00 per each additional $1000.00 in value of construction. $140.00 Flat Rate + $10.00 per each additional $1000.00 in value of construction. 5% Exempt Schedule V Part VI (ETA)- ExemptPart 9 Residential Demolition 133.00 140.00 5% Exempt Schedule V Part VI (ETA)- ExemptDemolition – all others 530.00 550.00 4% Exempt Schedule V Part VI (ETA)- ExemptWater Connection, Sewer Connection or repair 133.00 140.00 5% Exempt Schedule V Part VI (ETA)- ExemptChange of Use Permit (no construction) 265.00 270.00 2% Exempt Schedule V Part VI (ETA)- ExemptConditional Permit Agreement 265.00 270.00 2% Exempt Schedule V Part VI (ETA)- ExemptAlternative Solution Review (Fee + Cost of Peer Review) 530.00 540.00 2% Exempt Schedule V Part VI (ETA)- ExemptOccupant Load Inspection Analysis & Report (per hr, one hr minimum) 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptAGCO Agency Approval 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptRe-inspection 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptIssue Order 175.00 200.00 14% Exempt Schedule V Part VI (ETA)- ExemptTransfer Permit 107.00 125.00 17% Exempt Schedule V Part VI (ETA)- ExemptConstruction w/o Permit Double the initial permit rate Double the initial permit rate 0% Exempt Schedule V Part VI (ETA)- ExemptSignsPermit fees - signs - permanent a) $100.00 first $1,000.00 of estimated value of construction plus b) $7.00 per each additional $1,000.00 or part there of a) $100.00 first $1,000.00 of estimated value of construction plus b) $7.00 per each additional $1,000.00 or part there of Increase per/$1000 rateExemptSchedule V Part VI (ETA)- ExemptPermit fees - signs - mobile 30.00 35.00 17% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - sign - construction/placement without a permit double initial permit double initial permit 0% ExemptSchedule V Part VI (ETA)- ExemptTown of TillsonburgPage 3Page 268 of 353
2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee 2023 Fee % Change Tax NotesSign Variance - Minor Variance - Director Approval 280.00 300.00 7% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Major Variance - Council Approval 420.00 450.00 12% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Appeal Application 280.00 300.00 7% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - after the fact 1.5 the initial application rate 1.5 the initial application rate 0% ExemptSign Removal - General 125.00/sign 125.00/sign 0% HSTSign Removal - Mobile Sign 290.00 325.00 12% HSTSign Removal - Posters 25.00/ea + cost to repair any damage to public property 25.00/ea + cost to repair any damage to public property 0% HSTSign Removal - Temporary Signs 25.00/ea 25.00/ea 0% HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100/ea 100/ea 0% HSTSign Removal - Banner Sign 250.00/ea 250.00/ea 0% HSTPermit fees - temporary buildings 2,000.00 2,000.00 0% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - transfer of permit 56.00 65.00 16% ExemptSchedule V Part VI (ETA)- ExemptBuilding LicencesTaxi Cab Driver's Licence 35.00 35.00 0% ExemptSchedule V Part VI (ETA)- Exempt (As in 2016 Taxi By-Law report.)Taxi Cab Owner Stand 125.00 125.00 0% ExemptSchedule V Part VI (ETA)- ExemptTaxi Cab Owner Licence 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Taxi Cab Vehicle Licence 65.00 65.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Group Transportation Owner Licence 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Group Transportation Drivers Licence 35.00 35.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Group Transportation Vehicle Licence 75.00 75.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Group Transportation Vehicle Licence Renewal 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Limousine Driver's Licence 65.00 65.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Limousine Owner Licence 70.00 70.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Limousine Vehicle Licence 72.00 72.00 0% ExemptSchedule V Part VI (ETA)- Exempt (annual fee - as per by-law 4051)Kennel - new 100.00 100.00 0% ExemptSchedule V Part VI (ETA)- ExemptKennel - renewal 100.00 100.00 0% ExemptSchedule V Part VI (ETA)- ExemptPlanning & DevelopmentCash-in-lieu of parkland (low density residential consents) 4,000.00 8,000.00 100% ExemptUp to 5% of lot value for residential & 2.5% for commercial - increase due to land value increase based on 160k lot.Planning Application - Minor Variance 1,100.00 1,250.00 14% ExemptPlanning Application - Minor Variance - after the fact 2,200.00 2,500.00 14% ExemptPlanning Application - Site Plan - Minor 575.00 650.00 13% ExemptPlanning Application - Site Plan - Minor - after construction 1,150.00 1,300.00 13% ExemptPlanning Application - Site Plan - Major 1,400.00 1,600.00 14% ExemptPlanning Application - Site Plan - Major - after construction 2,800.00 3,200.00 14% ExemptPlanning Application - Site Plan - Amendment Application 575.00 675.00 17% ExemptPlanning Application - Site Plan - Amendment Application after-the-fact 1,150.00 1,350.00 17% ExemptSite Plan Application - 3rd & subsequent submissions 575.00 675.00 17% ExemptSite Plan Agreement Administration Fee (includes registration on title) 575.00 675.00 17% ExemptPlanning Application - Zone Change- prior to use 1,450.00 1,700.00 17% ExemptPlanning Application - Zone Change- after use has occupied 2,900.00 3,400.00 17% ExemptPlanning Application - Zoning - Removal of (H) 275.00 300.00 9% ExemptSubdivision Certificate 65.00 75.00 15% ExemptZoning Certificate 55.00 55.00 0% ExemptSchedule V Part VI (ETA)- ExemptZoning Certificate - urgent request - less than 5 business days 75.00 75.00 0% ExemptCivic Addressing - Readdressing 125.00 135.00 8% ExemptLand Division (severance) Clearance Letter 75.00 75.00 0% ExemptSeverance Agreement 1,200.00 1,400.00 17% ExemptPlanning - Preserving Agreement Administration fee 1,800.00 2,000.00 11% HSTSubdivision Agreement Administration Fee 1,900.00 2,200.00 16% HSTTown of TillsonburgPage 4Page 269 of 353
2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee 2023 Fee % Change Tax NotesSubdivision Drawing Review Fee (per lot) - 1st and 2nd submission 110.00 125.00 14% ExemptSubdivision Drawing Review Fee (per lot) - 3rd submission & thereafter 55.00 65.00 18% ExemptEngineering Inspection Fee 185.00 210.00 14% ExemptStorm Water Management Pond Review 550.00 650.00 18% ExemptEncroachment Agreement Fee 1,400.00 1,600.00 14% ExemptSchedule V Part VI (ETA)- ExemptEncroachment Permit Fee 25.00 30.00 20% HSTEasement Research Request 125.00 145.00 16% ExemptEngineering Certificate Request 125.00 145.00 16% ExemptTown of TillsonburgPage 5Page 270 of 353
2023 Fees By‐lawClerksItem 2022 Fee 2023 Fee % Change Tax NotesClerk Issued Documents -LicencesRefer to Town Business Licence Bylaw for definitions and requirements for Clerk Issued Licences.Business Licence New Business 140.00 145.00 4% ExemptSchedule V Part VI (ETA)- ExemptHome occupation Business 140.00 145.00 4% ExemptSchedule V Part VI (ETA)- ExemptBusiness Licence per yearAuctioneer Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - renewal 65.00 70.00 8% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - new 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Security Deposit - refundable 2,000.00 2,000.00 0% ExemptSchedule V Part VI (ETA)- ExemptVending/Salesperson Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptFood Vending Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptEvent Organizer Licence 205.00 210.00 2% ExemptCharge does not apply to not for profit organizationsMarriages Marriage Licence 135.00 140.00 4% ExemptSchedule V Part VI (Excise Tax Act (ETA))- ExemptMarriage Ceremony - Council Chambers 250.00 270.00 8% HSTIn Council Chambers during business hours.Marriage Ceremony - Other Location (plus applicable mileage) 300.00 325.00 8% HSTWithin Town limits - outside Town limits subject to mileage. Witness if required 25.00 30.00 20% HSTTwo witnesses are required for each ceremony. Other Burial Permits 20.00 25.00 25% ExemptSchedule V Part VI (ETA)- ExemptPhotocopying/ Printing double sided 0.55 0.58 5% HSTPhotocopying/ Printing single sided 0.50 0.52 4% HSTCommissioner of Oaths (Pension applications and bankruptcy forms exempt) 25.00 30.00 20% ExemptPension applications and bankruptcy forms Exempt.Register Document on Title 285.00 300.00 5% ExemptRemove/Release Document from Title 285.00 300.00 5% ExemptTitle Search 75.00 80.00 7% ExemptFreedom of Information Request (FOI) - Application Fee 5.00 5.00 0% ExemptInitial fee; Costs to fulfill request may apply, per S. 45(1) of MFIPPA.Town of TillsonburgPage 6Page 271 of 353
2023 Fees By‐lawFinanceItem 2022 Fee 2023 Fee % Change Tax Unit NotesCorporatePhotocopying/ Printing double sided 0.55 0.58 5%HST per pagePhotocopying/ Printing single sided 0.50 0.52 4%HST per pageInterest on overdue accounts (per month) 1.25% 1.25%0%HST per month Similar rate to taxes in arrears, per Municipal Act, 2001, c. 25, s. 345 (3)Tax DepartmentTax certificate 50.00 55.00 10% Exempt each Fee Increase for 2023Tax registration service costs 3,000.00 As per direct RealTax costs 0% Exempt eachTax Sale Registrations are handled by Realtax Recovery Specialists. This charge is no longer applicable. Tax Bill reprint 10.00 10.00 0% Exempt eachTax receipt 10.00 10.00 0% Exempt eachPayment Redistribution 15.00 15.00 0% Exempt eachPayment Refund Administration Fee - 25.00 NEW Exempt New Fee for 2023Water/Sewer Admin Charge 45.00 45.00 0% Exempt eachTax Statement (Paper Copy Only) 10.00 10.00 0% Exempt each Charge only for paper copyMortgage Billing Fee (per roll number/per billing) - 10.00 NEW Exempt each New Fee for 2023Past Due Notice Fee - 5.00 NEW Exempt each New Fee for 2023New Account Fee - 30.00 NEW Exempt each New Fee for 2023Addition to the Tax Roll - Cost Recovery + 25% - 25%NEW Exempt each New Fee for 2023Tax Sale Procedures - Cost Recovery + 25% - 25%NEW Exempt each New Fee for 2023CorporateNSF Fee 35.00 45.00 29% HST each Fee Increase for 2023Town of TillsonburgPage 7Page 272 of 353
2023 Fees By‐lawFireItem 2022 Fee 2023 Fee % Change Tax Unit NotesFireFalse Alarm Response Fee - Preventable Fire Alarm - Panel Alarms - 1st Offence 1/2 Current MTO Rates 1/2 Current MTO Rates Exempt Per Incident First Offence 50% of Regualr MTO RatesFalse Alarm Response Fee - Preventable Fire Alarm - Panel Alarms - 2nd and any additional Offence Current MTO Rates Current MTO Rates Per Incident 2 Apparatus responseFalse Alarm Response Fee - Work is being performed on a fire alarm system and the owner fails to notify Fire Department Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourEach incident based on 2 Apparatus responseMotor Vehicle Accident / Vehicle Fire Response Fee Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Motor Vehicle Accident or Vehicle Fire Response fee on a Provincial Highway Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsThis fee will be charged to the Ministry of Transportation for all vehicle accident or vehicle fire related services that occur on provincial highways. Natural Gas Leak Response Fee - Caused by an individual or company Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hour + materialsThis fee is chargeable where the fire department responds and determines that a natural gas incident has been caused directly bya person or company.Hazardous Materials Response fee Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsThis fee is chargeable to the person or company that has control of a Hazardous Material that’s release has resulted in the response of the fire department.Fire Watch or Stand By Authorized by the Fire Chief Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hourThis fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the propertywhere in the opinion of the fire chief or his designate a fire is likely to occur. Violation of Conditions of Burn Permit - 1st and any additional Offence Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourThis fee is charged to the property owner where the fire department attends a burn complaint and is required to extinguish an open air burn or where the open air by-law is contraviened and the fire department attends due due to a complaint.Open Air Burning -Illegal/Unauthorized Fire Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourFire Department Fee for Expenses Incurred for Equipment, Expertise, Materials, Required to Extinguish a Fire, including but not limited to heavy equipment, speiclized equipment, tow trucks, foam, Engineers etc.) Actual Cost Actual Cost Exempt Per Incident This fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the propertywhere in the opinion of the fire chief or his designate it is necessary to employ heavy equipment to extinguish a fire or protect adjacent properties from the spread of fire. Fee for MTO - ARIS Owner / Contact Information Search 45.00 50.00 11% HST Per Incident Fee added to the hourly fire department response charge any timethat the fire departent is required to access the MTO ARIS data base. This fee is 100% cost recovery only based on fee charged to the Town of Tillsonburg.Fee for Fire Department Incident Report 125.00 135.00 8% HST eachFee for Fire Department Investigation Report 235.00 245.00 4% HST eachFee for Fire Department File Search for Outstanding Orders / Inspection Reports / Incident Reports 125.00 125.00 0% HST each requestFee Fire Department Request Fire Code Inspection - Commercial, Industrial, or Institutional building less than 930m2 (10,000 sq.ft.) 250.00 265.00 6% HST each OBC Classification A, B, D, E & F. Residential (OBC C) removed for 2015 and listed separate.Fee for Fire Department Request Fire Code Inspection Each additional 185m2 (2000 sq.ft.) in a Commercial, Industrial or Institutional building 35.00 35.00 0% HST each New fee for additional area over base feeFee Fire Department Request Fire Code Inspection a Residential building up to and including 4 suites or apartments 250.00 265.00 6% HST each OBC Classification C. Separated from other occupancies for 2015.Fee Fire Department Request Fire Code Inspection each additional suite or apartment over base fee 35.00 35.00 0% HST each New fee for additonal unit(s). Fee per apartment over base fee.Town of TillsonburgPage 8Page 273 of 353
2023 Fees By‐lawFireItem 2022 Fee 2023 Fee % Change Tax Unit NotesFee Fire Department Request Fire Code Inspection of a licensed Occupancy excluding a daycare 250.00 265.00 6% HST eachFee Fire Department Request Fire Code Inspection of a Daycare Facility 100.00 100.00 0% HST eachFee for Fire Department Request to Conduct Verification of VO Fire Drill Scenario 250.00 265.00 6% HST each For verifying fire drills are conducted within established time limits in occupancies with vulnerable occupants. Cost recovery of Fee to Conduct Business License Inspection 90.00 100.00 11% Exempt eachFee for Re-Inspections if Violations not Remedied 250.00 265.00 0% HST each Subsequent inspections following the second. Fee charged to registered owner.Residential Smoke or Carbon Monoxide Alarm Installed in a Residence 50.00 55.00 10% HST, if not returnedeach Fee to Install Smoke and CO in Residence for ComplianceFire Department approval of a Demolition Permit issued by the Building Department. 125.00 135.00 8% HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 200.00 215.00 8% HST eachFee to Review Fireworks Display Application (F.2) Event 150.00 150.00 0% HST each Town of Tillsonburg sponsored event are Exempt from this fee.Fee to Review Licence to Conduct a Pyrotechnics (F.3) Display Application, Safety Plan Review, Site Plan Inspection 220.00 220.00 0% HST eachFee for Open Air Burn Permit 75.00 75.00 0% HST eachFee to Review Fire Safety Plan 100.00 125.00 25% HST eachFee to Review, Approve a Level 1 Risk Management Plan for TSSA Licence for Propane Storage 350.00 350.00 0% HST eachFee to Review, Approve Level 2 Risk Management Plan for TAAS Licence for Propane Storage, plus actual costs to retain a 3rd part engineer or other firm if required. 790.00 800.00 1% HST each Plus actual costs to retain a 3rd part engineer or other firm if required.Fee for Fire Safety Training, plus cost of materials 115.00 120.00 4% HSTper hourPlus cost of materialsFee for Fire Extinguisher Training (Theory) 110.00 120.00 9% HST Max 20 studentsFee for Fire Extinguisher Training (Practical with Burn Prop) 200.00 215.00 8% HSTFee to Recharge SCBA Breathing Cylinder 35.00 35.00 0% HST per cylinder Excludes customers with special agreementRental of Training Room (excluding emergency services) 225.00 235.00 4% HST per dayTown of TillsonburgPage 9Page 274 of 353
2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee 2023 Fee % Change Tax Unit NotesCommunity Centre - AquaticsWater Fitness - 10 passes59.0562.00 5% HST 10 passes UFS applicableLand Fitness - 10 passes59.0562.005% HST 10 passes UFS applicableLand Fitness (1/2 hour class) - 10 passes29.5531.00 5% HST 10 passesWater Fitness - 20 passes95.40100.15 5% HST 20 passes UFS applicableLand Fitness - 20 passes95.40100.155% HST 20 passes UFS applicableLand Fitness (1/2 hour class) - 20 passes47.7050.10 5% HST 20 passes30 minute Swimming Lesson 7.257.40 2% Exemptper lesson Schedule V, Part VI, UFS Applicable45 minute Swimming Lesson 7.657.80 2% Exemptper lesson Schedule V, Part VI, UFS Applicable60 minute Swimming Lesson8.108.25 2% Exemptper lesson Schedule V, Part VI, UFS ApplicableBronze Star66.2067.52 2% HST course UFS applicableBronze Medallion82.2583.90 2% HSTper course UFS applicableBronze Cross82.2583.90 2% HSTper course UFS applicableFirst Aid104.05106.15 2% HSTper course UFS applicableFirst Aid Recert72.8574.31 2% HST per course UFS applicableNational Lifeguard227.45232.00 2% HSTper course UFS applicableNational Lifeguard Recert54.1055.20 2% HSTper course UFS applicableAssistant Swimming Instructors School70.1071.50 2% HSTper course UFS applicableAdditional Fee28.9529.55 2% HSTper course UFS applicableSwim for Life Instructors School110.55112.75 2% HSTper course UFS applicableLifesaving Instructors110.55112.75 2% HSTper course UFS applicableSwim/Lifesaving Instructors227.45232.00 2% HST per course UFS applicablePrivate Lessons (14+ years) 20.40 20.80 2% HST per lesson UFS applicablePrivate Lessons 20.40 20.80 2% Exempt per lesson Youth, UFS applicableSemi-Private Lessons 14.05 14.35 2% Exempt per lessonLifesaving Sport Fundamentals 7.70 7.85 2% Exempt per lesson YouthSwim Synchro Swimming Lessons 7.70 7.85 2% Exemptper lesson YouthSynchronized Swimming Team 525.50 536.00 2% Exempt 9 Months Youth, UFS applicableFirst Aid Instructor 111.55 113.80 2% HSTper courseNational Lifeguard Instructor 160.15 163.35 2% HSTper course UFS applicableExaminer Standards/Advanced Instructors 40.20 41.00 2% HSTper course UFS applicableCommunity Centre - classes, courses, and campsBabysitting Course 57.45 58.60 2% Exempt 8hr course Schedule V, Part VIYouth Program 30 min class 6.50 6.65 2% Exemptper lesson Schedule V, Part VIYouth Program 45 min class 7.50 7.65 2% Exemptper lessonYouth Program 60 min class 8.50 8.70 2% Exemptper lesson Schedule V, Part VIYouth Program - Specialty Course 11.90 12.15 2% Exemptper lessonTeen Program 30 min 6.50 6.65 2% HSTper lessonTeen Program 45 min 7.50 7.65 2% HSTper lessonTeen Program 60 min 8.50 8.65 2% HSTper lessonKarate - Kids Karate 5.25 5.35 2% Exemptper lesson Schedule V, Part VIKarate - Tiny Tigers 4.25 4.35 2% Exemptper lesson Schedule V, Part VIWorkshops - 1/2 day28.65 29.20 2% HSTWorkshops - Specialty Course 86.55 88.30 2% HSTWorkshops - 8 hours 114.80 117.10 2% HSTYouth Camp - week 146.65 149.60 2% Exempt week Schedule V, Part VIYouth Camp day36.40 37.15 2% Exempt dailySchedule V, Part VIYouth Camp Lunch8.00 new Exempt each Schedule V, Part VIYouth Camp Special 202.30 206.35 2% Exempt week Schedule V, Part VIYouth Camp - short week 118.20 120.55 2% Exempt Schedule V, Part VICommunity Centre - EventsCommunity Centre - Facility RentalsArena - Internet Access Fee 100.00 100.00 0% HSTper yearArena - Weekdays before 5pm & after 11pm 99.80 101.80 2% HST hour Effective April through MarchArena - Weekdays after 5pm & weekends 185.50 189.20 2% HST hour Effective April through MarchTown of Tillsonburg10Page 275 of 353
2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee 2023 Fee % Change Tax Unit NotesArena - Minor 130.30 132.90 2% HST hour Effective April through MarchArena - Shinny 6.00 6.10 2% HSTper personArena - Ice Flat Rate 450.50 459.50 2% HSTper dayArena Floor - Commercial 2,373.85 2421.35 2% HSTper dayArena Floor - Full Use 1,788.55 1824.30 2% HSTper dayArena Floor - Flat Fee (no set up)585.15 596.85 2% HSTper dayArena Floor - Chilled Floor (additional fee)2,252.30 2297.35 2% HSTper dayArena Floor - Hourly League Fee 72.25 73.70 2% HSTper hourArena Floor - Set up Day/Tear Down Day894.30 912.20 2% HSTper dayArena Storage Room A 28.10 28.65 2% HSTper monthArena Storage Room B 16.95 17.30 2% HSTper monthArena Storage Room C 5.80 5.90 2% HSTper monthArena - Mini Practice Rink 48.05 49.00 2% HST hourAuditorium - Friday or Saturday563.05 574.30 2% HSTper dayAuditorium - Sunday - Thursday314.65 320.95 2% HSTper eveningAuditorium - Hourly 63.55 64.80 2% HSTRoom Set up & Decorating Fee (Day before)118.10 120.45 2% HSTBall Diamond - Occasional Use 84.45 86.15 2% HSTper dayBall Diamond - Seasonal Youth Team 84.45 86.15 2% HSTBall Diamond - Seasonal Team Practice 298.10 304.05 2% HSTper teamBall Diamond - Seasonal Adult Team 491.35 501.20 2% HSTper teamBall Diamond - 2-day Tournament (Annandale Diamonds)579.60 591.20 2% HST 2 daysBall Diamond - Tournament per diamond per day84.45 86.15 2% HSTper diamond/dayBall Diamond - portable washrooms - 1 day tournament 220.85 240.05 8% HST 2 unitsBall Diamond - portable washrooms - 2 day tournament 276.00 300.00 8% HST 2 unitsTractor with Groomer - Prep Friday83.95 85.65 2% HSTper eventTractor with Groomer - Prep Saturday42.00 45.00 7% HSTper eventTractor with Groomer - Prep Sunday42.00 45.00 7% HSTper eventTractor with Groomer - Repair Monday82.25 83.90 2% HSTper eventAdministrative Fees 110.35 112.55 2% HSTper eventSite clean up - 1 or 2 day event 179.65 183.25 2% HST 3 staffBall Diamond - Key Deposit 12.65 15.00 16% HST eachper keyBall Diamonds - Lights left on/equipment not stored 54.05 55.15 2% HSTper occurrenceDamage Deposit 551.80 562.85 2% ExemptDen - Fri or Sat 192.45 196.30 2% HSTper dayDen - Sun - Thursday 140.20 143.00 2% HSTper dayDen - Hourly 33.60 34.25 2% HSTEntire TCC Building - 1 arena 9am-4pm2,241.30 2286.15 2% HSTEntire TCC Building - 2 arenas 9am-4pm2,815.35 2871.65 2% HSTGibson House 74.60 76.10 2% HSTper dayGibson House - Hourly29.15 29.75 2% HSTper hourKinsmen Canteen 28.65 29.25 2% HST per dayKitchen Rental - Daily75.00 new HSTper eventKitchen Rental - 3 Day Weekend 200.00 new HSTper eventLobby Area 34.50 35.20 2% HSTMarwood B or C 74.60 76.10 2% HST per dayMarwood BC 145.70 148.60 2% HST per dayMarwood B or C - Hourly 28.15 28.70 2% HSTMarwood BC - Hourly 33.65 34.30 2% HSTMemorial Pavilion (full) or Kinsmen Bandshell 97.30 99.25 2% HST per dayMemorial Pavilion (half) or Kinsmen Bandshell 60.70 61.90 2% HST per dayMemorial Park for Major Concert (includes bandshell & 689.75 703.55 2% HST per event up to 4 Newman Park Gazebo 59.10 60.20 2% HST per dayParking Lot 118.10 120.45 2% HST per dayRotary Room 74.60 76.10 2% HSTRotary Room - Hourly 28.65 29.20 2% HSTRowing Club per month 104.50 106.60 2% HSTTown of Tillsonburg11Page 276 of 353
2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee 2023 Fee % Change Tax Unit NotesSchool Lessons 4.10 4.20 2% Exempt per person Youth, UFS applicableSoccer Field Rental - Adults (Gyulveszi Park) 5.00 new HST per hourSoccer Field Rental - Under age 14 (Gyulveszi Park) 5.00 new Exempt per hourSwim to Survive Rentals 96.85 98.70 2% Exempt per hour Youth, UFS applicableSwim to Survive Instructor Fee 21.00 25.00 16% HST per hourSwim Meet 332.35 339.00 2% HST per day UFS applicableSwim Meet Evening 163.05 166.30 2% HST per day UFS applicableSwim Team Practice 74.15 75.65 2% HST per hourStorage Pool Deck 29.15 29.75 2% HST per monthSwim Lane 16.50 16.85 2% HST per hourStorage Rooms 117.05 119.40 2% HST per contractStorage Office A 28.65 29.20 2% HST per monthStorage Office B 17.35 17.70 2% HST per monthStorage Office C 5.90 6.00 2% HST per monthPool - 0-50 swimmers 94.60 96.50 2% HST per hour UFS applicablePool - 101+swimmers 241.00 245.82 2% HST per hour UFS applicablePool - 51-100 swimmers 128.35 130.90 2% HST per hour UFS applicableWaterPark - 0-100 swimmers 337.90 344.65 2% HST hour UFS applicableWaterPark- 0-100 swimmers - extra hour 225.15 229.65 2% HST add. Hr. UFS applicableWaterpark 101-300 swimmers 459.50 469.70 2% HST hour UFS applicableWaterpark 101-300 swimmers - extra hour 337.90 344.65 2% HST add. Hr. UFS applicableWaterpark 300+ swimmers 619.45 631.85 2% HST hour UFS applicableWaterpark 300+ swimmers - extra hour 489.80 499.60 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100 swimmers 299.65 305.65 2% HST hour UFS applicableWaterpark Board of Ed 100 swimmers add. Hr. 166.45 169.80 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100+ swimmers 532.80 543.45 2% HST hour UFS applicableWaterpark Board of Ed 100+ swimmers add. Hr. 266.50 271.85 2% HST add. Hr. UFS applicableCOVID Cleaning Fee 25.00 25.00 0% HST eachCOVID Cleaning Fee 50.00 50.00 0% HST eachCOVID Cleaning Fee 100.00 100.00 0% HST eachCommunity Centre - Leagues and MembershipsAdult League - Individual 62.95 64.20 2% HST eachAdult League - Team 406.35 414.50 2% HST per teamAdult League - OVA Refs Vollyball 590.00 601.80 2% HST per teamCourt Membership - Adult 56.25 57.40 2% HST SeasonalCourt Membership - Youth 20.25 20.65 2% HST SeasonalTennis Lessons - 1 hour 11.20 11.40 2% HST per lessonTennis Lessons - 1/2 hour 4.95 5.05 2% HST per lesson YouthTennis Advanced Lessons - 1 hour 11.75 12.00 2% HST per lessonTennis Lessons - 1 hour 90.00 91.80 2% HST 8 lessons UFS applicableTennis Lessons - 1/2 hour 39.45 40.25 2% HST 8 lessonsTennis Advanced Lessons - 1 hour 93.85 95.75 2% HST 8 lessonsAdult Pickleball Program (11 weeks) 44.00 new HST 11 weeksMembership - Land Fitness - 12 mo338.90new HST 12 monthMembership - Water Fitness - 12 mo 332.25 338.90 2% HST 12 monthMembership - Personal Training - 20 210.00 214.20 2% HST 20 sessions 1/2 hr UFS applicableMembership - Personal Training - 10 119.30 121.70 2% HST 10 sessions 1/2 hr UFS applicableMembership - Pool - 12 month 210.85 215.05 2% HST eachMembership - Pool - 6 month 147.95 150.90 2% HST eachTown of Tillsonburg12Page 277 of 353
2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee 2023 Fee % Change Tax Unit NotesMembership - Pool 20 Pass 70.10 71.50 2% HST eachMembership - Skate 20 Pass 70.10 71.50 2% HST eachMembership - Weight Training 60.15 61.35 2% HST up to 6 hoursMembership - HC Plus - 12 Month 640.00 new HST 12 monthMembership - HC Adult - 01 month 77.80 79.35 2% HST 1 monthMembership - HC Adult - 03 month 204.30 175.05 -17% HST 3 monthMembership - HC Adult - 12 month 457.05 466.20 2% HST 12 monthMembership - HC Adult - 5 pass 48.30 49.25 2% HST 5 visitsMembership - HC Adult - 10 pass 94.50 96.40 2% HSTMembership - HC Adult - 20 Pass 181.05 184.65 2% HST 20 VisitsMembership - HC Family - 01 month 175.50 179.00 2% HST 1 monthMembership - HC Family - 03 month 437.90 394.88 -11% HST 3 month Membership - HC Family - 12 month 916.35 934.70 2% HST 12 monthMembership - HC Student/Senior - 01 month 62.95 64.20 2% HST 1 monthMembership - HC Student/Senior - 12 month 337.80 344.55 2% HST 12 monthMembership - Student - 5 Passes 27.55 28.10 2% HST 5 visitsMembership - Student - 10 Passes 49.90 50.90 2% HSTMembership- Student - 20 Passes 89.50 91.30 2% HSTMembership - HC Glendale Student 103.80 105.90 2% HST 5 MonthMembership - Replacement Card 5.50 5.60 2% HST eachMembership - Squash Adult - 10 pass 93.85 95.75 2% HST per court (1hr)Pay as you go - AdmissionAquatfit/Fitness/Yoga Class 8.15 8.30 2% HST included eachFitness / Yoga (1/2 hr class) 4.10 4.15 1% HST included eachBoard of Education - Squash/HC 2.85 2.90 2% HST included UFS applicableBoard of Education - Arena/Pool 3.10 3.15 2% HST included UFS applicableDrop In Swimming Lessons 9.00 9.20 2% HST included per lesson Min Age of 12Drop In Swimming Lessons - ea. Additional child 5.55 5.65 2% HST included per lessonDrop-in Pickleball6.78 new HST included eachHealth Club Adult 10.95 11.15 2% HST included eachHealth Club - Youth 5.95 6.05 2% HST included eachSquash 11.20 11.40 2% HST included per court (1 hr) UFS applicableRoller Skate - Admission No skate rental 2.50 3.00 17% HST included UFS applicableSwim Child 2.50 2.55 2% HST included eachSwim Family 10.00 12.00 17% HST included eachSwim - Over 14 4.75 4.85 2% HST included eachSkate Child 2.50 2.55 2% HST included eachSkate Family 10.00 12.00 17% HST included eachSkate - Over 14 4.75 4.85 2% HST included each UFS applicableWallyball 11.70 11.90 2% HST included per court (1 hr) UFS applicableWaterpark 2-5 yrs - 0.00 0% HST included each UFS applicableWaterpark Grandparents Day - 0.00 0% HST included UFS applicableWaterpark 60 years & over 6.25 6.40 2% HST included each UFS applicableWaterprak 60 years & Over Half Price 3.15 3.20 2% HST included each UFS applicableWaterpark 6-14 yrs 5.75 5.85 2% HST included each UFS applicableWaterpark 6-14 yrs Half Price 2.90 2.95 2% HST included each UFS applicableWaterpark Additional Family Member 2.50 2.55 2% HST included each UFS applicableWaterpark Adult 8.25 8.45 2% HST included each UFS applicableWaterpark Adult Half Price 4.15 4.25 2% HST included each UFS applicableWaterpark Family 29.00 29.60 2% HST included per family of 5 UFS applicableTown of Tillsonburg13Page 278 of 353
2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee 2023 Fee % Change Tax Unit NotesWaterpark Family Half Price 14.50 14.80 2% HST includedper family of 5 UFS applicableWaterpark Tillsonburg Resident Pass (6 +) 40.00 40.80 2% HST per personWaterpark Non-resident Pass (Youth & Srs 60+) 55.00 56.10 2% HST per personWaterpark Non-resident Pass (Adult under 60) 75.00 76.50 2% HST per personCommunity Centre - Other feesLLWP Sponsorship 1200.00 new Exempt eachCommunity Swim/Skate Sponsorship 200.00 new Exempt eachSpecial Events: Expenses + 5% Administrative Fee new HstCapital Re-Investment Fee - Ice Rentals 2.50 new per hourAdmin - Refund Admin Fee 16.25 16.50 2% Exempt eachAdmin - Reprint receipt 5.40 5.50 2% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.80 11.00 2% HST Operational requirementsAdmin - Copies - Single sided 0.30 0.52 42% HSTAdmin - Copies - Double sided 0.35 0.58 40% HSTRentals - 8' wooden tables 5.80 5.90 2% HSTRentals - Black plastic chairs 2.20 2.25 2% HST eachDelivery of Table & Chairs( per round trip) 28.10 28.65 2% HSTRentals - Black curtains/hardware rental per foot 2.80 2.85 2% HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,148.20 1171.15 2% HST eachAdvertising - Community Arena Backlit 574.10 585.60 2% HST eachAdvertising - Memorial Arena Board 745.25 760.15 2% HST eachAdvertising - Community Arena Board 458.25 467.40 2% HST eachAdvertising - Ice Re-Surfacer - Side 574.10 585.60 2% HST eachAdvertising - Ice Re-Surfacer - Top 1,148.20 1171.15 2% HST eachAdvertising - Ice Re-Surfacer - 3 sides 2,539.35 2590.15 2% HST eachAdvertising - Skate Aid 10.60 10.80 2% HSTper monthAdvertising - Inside Front/Back Page Glossy 1,683.70 1717.35 2% HST eachAdvertising - Back Page Glossy 2,252.30 2297.35 2% HST eachAdvertising - Brochure 1/8 page 114.80 117.10 2% HST eachAdvertising - Brochure 1/4 page 200.90 204.90 2% HST eachAdvertising - Brochure 1/2 page 343.30 350.15 2% HST eachAdvertising - Brochure 1/2 page Inside/Back Page Glossy 675.65 689.15 2% HST eachAdvertising - Brochure Full page 686.70 700.45 2% HST eachAdvertising - Brochure Full page (internal corporate) 225.30 229.80 2% HST eachAdvertising - Miscellaneous 114.80 117.10 2% HST eachAdvertising - Digital Ad Set up 22.40 22.85 2% HST eachAdvertising - Digital Ad - Monthly(min. 3 mos term) 56.25 57.40 2% HST eachAdvertising - Digital Ad - Tournament/Special Events 56.25 57.40 2% HST eachAdvertising - Fence - Per Season 125.85 128.35 2% HST per seasonAdvertising - Fence - Per Year 251.85 256.90 2% HST annuallyAdvertising - Infocaster Set Up 52.00 53.05 2% HST eachAdvertising - Infocaster - Small Ad 26.00 26.50 2% HST per monthAdvertising - Infocaster - Large Ad 52.00 53.05 2% HST per monthAdvertising - Infocaster - Tournament/Special Event 52.00 53.05 2% HST eachA 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets Town of Tillsonburg14Page 279 of 353
2023 Fees By‐lawMuseumItem 2022 Fee 2023 Fee % Change Tax UnitMuseumMuseum-Admission-Adult 6.19 6.50 5%HSTdailyMuseum-Admission-Annual-Family Rate 46.02 48.30 5%HSTyearlyMuseum-Admission-Annual-Individual 20.35 21.35 5%HSTyearlyMuseum-Admission-Child 2.21 2.30 4%HSTdailyMuseum-Admission-Family Rate 12.39 13.00 5%HSTdailyMuseum-Admission-Group Rate 5.00 5.25 5%HSTdailyMuseum-Admission-Senior 5.09 5.35 5%HSTdailyMuseum-Admission-Student 3.10 3.25 5%HSTdailyMuseum Volunteer-Admission-Free FREE FREE dailyMuseum - Research (Genealogy) 25.00 30.00 20%HSTper hourMuseum-Permission Fees-Personal Use 2.50 4.50 80%HSTeachMuseum-Permission Fees-Pubication Use 5.50 8.50 55%HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate FREE FREE eachMuseum-Rentals-Program Room or Grounds & Gardens - 25 - 50 51.00 55.00 8%HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 51.00 75.00 47%HSTeachMuseum-Rentals-Kitchen 25.50 30.00 18%HSTeachMuseum-Rentals-Kitchen - Corporate 35.70 40.00 12%HSTeachMuseum-Rentals-Program Room - half day -non profite 51.00 55.00 8%HSThalf dayMuseum-Rentals-Program Room -full day - non profit 76.50 100.00 31%HSTfull dayMuseum-Rentals-Program Room-Corporate 76.50 100.00 31%HSThalf dayMuseum-Rentals-Program Room-Corporate 102.00 120.00 18%HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 102.00 120.00 18%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 61.20 70.00 14%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 76.50 85.00 11%HSTeachMuseum- School Program- per student (1 hour) 2.50 3.00 20%ExempteachMuseum - School Program - per student (2 hours) 3.50 4.00 14%ExempteachMuseum - School Program - In Class 35.00 newExempteachMuseum - School Program - per student (1.5 hours) 3.25 newExempteachMuseum- Programs & Workshops 5.00 0%eachMuseum- Programs & Workshops 10.00 0%eachMuseum- Programs & Workshops 15.00 0%eachMuseum- Programs & Workshops 20.00 0%eachMuseum- Programs & Workshops 25.00 0%eachMuseum- Programs & Workshops 30.00 0%eachMuseum- Programs & Workshops 35.00 0%eachMuseum- Programs & Workshops 40.00 0%eachMuseum- Programs & Workshops 45.00 0%eachMuseum- Programs & Workshops 50.00 0%eachTown of Tillsonburg Page 15Page 280 of 353
2023 Fees By‐lawMuseumItem 2022 Fee 2023 Fee % Change Tax UnitMuseum- Programs & Workshops 55.00 0%eachMuseum- Programs & Workshops 60.00 0%eachMuseum- Programs & Workshops 65.00 0%eachMuseum- Programs & Workshops 70.00 0%eachMuseum- Programs & Workshops 75.00 0%eachMuseum- Programs & Workshops 80.00 0%eachMuseum- Programs & Workshops 85.00 0%eachMuseum- Programs & Workshops 90.00 0%eachMuseum- Programs & Workshops 95.00 0%eachMuseum- Programs & Workshops 100.00 0%eachMuseum-Admission - Pratt Gallery only 2.65 3.00 13%HSTeachMuseum- Special Event- Lunch & Learn Series Pass 81.60 100.00 23%HSTMuseum- Special Event - Lunch & Learn- Single ticket 25.50 30.00 18%HSTMuseum - Special Event - Luncheon 30.60 35.00 14%HSTMuseum - Special Event - Dinner 56.10 60.00 7%HSTper eventMuseum - Special Event - Performance 40.80 40.80 0%HSTSpecial Events: Expenses + 5% admin fee - 0%HSTTown of Tillsonburg Page 16Page 281 of 353
2023 Fees By‐lawCemetery‐ParksItem 2022 Fee 2022 Perpetual Care Fee 2022 Net Fee 2023 Fee 2023 Perpetual Care Fee 2023 Net Fee % ChangeTax Unit NotesInterment RightsGrave 10 x 4 800.00 320.00 480.00 800.00 320.00 480.00 0%HSTgraveInfant Grave 3X3 225.00 150.00 75.00 225.00 175.00 50.00 0%HSTgrave Fee is set by the ProvinceCremation Grave 3x3 600.00 240.00 360.00 600.00 240.00 360.00 0%HSTgraveColumbarium Niche - Level 1 2,100.00 315.00 1,785.00 1,600.00 240.00 1,360.00 -24%HSTniche does not include engravingColumbarium Niche - Level 2 2,150.00 322.50 1,827.50 1,650.00 247.50 1,402.50 newHSTniche does not include engravingColumbarium Niche - Level 3 2,200.00 330.00 1,870.00 1,700.00 255.00 1,445.00 newHSTniche does not include engravingColumbarium Niche - Level 4 2,250.00 337.50 1,912.50 1,750.00 262.50 1,487.50 newHSTniche does not include engravingColumbarium Niche - Level 5 2,300.00 345.00 1,955.00 1,800.00 270.00 1,530.00 newHSTniche does not include engravingColumbarium Niche - Level 6 2,350.00 352.50 1,997.50 1,850.00 277.50 1,572.50 newHSTniche does not include engravingColumbarium Niche - Level 7 2,400.00 360.00 2,040.00 1,900.00 285.00 1,615.00 newHSTniche does not include engravingColumbarium Niche - Level 8 2,450.00 367.50 2,082.50 1,950.00 292.50 1,657.50 newHSTniche does not include engravingFamily Columbarium 10,400.00 1,560.00 8,840.00 10,400.00 1,560.00 8,840.00 0%HSTcolumbarium does not include engravingCemetery ServicesCemeteries Regulation Unit burial and cremation 12.00 12.00 12.00 12.00 0%Exemptinterment Fee is set by the ProvinceColumbarium Niche Open/Close 200.00 200.00 200.00 200.00 0%HSTeachAdult Interment 835.00 835.00 835.00 835.00 0%HSTeachLead in fee, per 1/2 hour minimum 30.00 30.00 30.00 30.00 0%HSTper 1/2 hourCharged if lead in requested by Funeral HomeChild/ Infant Interment 300.00 300.00 300.00 300.00 0%HSTeachLength is 5' or lessCremated Remains Interment Infant 200.00 200.00 200.00 200.00 0%HSTeachCremated Remains Interment Adult 350.00 350.00 350.00 350.00 0%HSTeachStatutory Holidays - Funeral FeeHST eachWeekend - Funeral Fee 10:00am - 3:00pmnew HST eachWeekend - Funeral Fee - before 10:00am or after 3:00pmnew HST eachDisinterment/Exhumation- Relocation in Same 2,087.50 2,087.50 2,087.50 2,087.50 0%HSTeachDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,878.75 1,878.75 1,878.75 1,878.75 0% HST eachDisinterment/Exhumation- Relocation in Another 1,565.63 1,565.63 1,565.63 1,565.63 0%HSTeachDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,409.06 1,409.06 1,409.06 1,409.06 0% HST eachDisinterment/Exhumation-Child Casket 750.00 750.00 750.00 750.00 0%HSTeachLength is 5' or lessDisinterment/Exhumation-Adult Cremains (Ground) 475.00 475.00 475.00 475.00 0%HSTeachDisinterment/Exhumation-Child/Infant Cremains 300.00 300.00 300.00 300.00 0%HSTeachMarker/Foundation ServicesUpright Monument Foundation (5' depth) 27.00 27.00 27.00 27.00 0%HSTper cubic footVeteran Standing Monument Setting 200.00 200.00 200.00 200.00 0%HSTeachFlat Marker with Granite Border & no concrete 50.00 50.00 50.00 50.00 0%HSTeachFlat Marker with 4" concrete border 125.00 125.00 125.00 125.00 0%HSTeachMonument Care & MaintenanceFlat Markers 50.00 50.00 100.00 - 0%HSTeachUpright Markers Up to 48" 100.00 100.00 200.00 - 0%HSTeachUpright Markers Over 48" 200.00 200.00 400.00 - 0%HSTeachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 45.00 45.00 45.00 45.00 0%HSTeachMemorial (Park) Benches 2,200.00 200.00 2,000.00 3,200.00 320.00 2,880.00 45% HST eachGeneology Requests (per 1/2 hr) by appointment 30.00 30.00 new HST per 1/2 hourFees are set by the Province.Perpetual care fees regulated by the Province 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee 25% surcharge on applicable interment fee 25% surcharge on applicable interment fee 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee Town of TillsonburgPage 17Page 282 of 353
2023 Fees By‐lawPublic WorksItem 2022 Fee 2023 Fee % Change Tax UnitAirportAirport - Aircraft Parking Fees - Daily 10.00 10.00 0% HST per dayAirport - Aircraft Parking Fees - Monthly 60.00 60.00 0% HST per monthAirport - Aircraft Parking Fees - Yearly 600.00 600.00 0% HST per yearAirport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0% HST per half dayAirport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0% HST per full dayAirport - Basement Rental per hour 15.00 15.00 0% HST per hourAirport - Boardroom Long term rental 290.00 290.00 0% HST per weekAirport - Hangar Land Lease per Sq. Ft. Fee Annually, adjusted by CPI Ontario for the previous 12-month average Nov-Oct, if warranted through a market rate comparison 0.31 0.33 6.48% HST per Sq. Ft.Airport - Infrastructure fee < 5,000 SF hangar 550.00 550.00 0% HST upon signingAirport - Infrastructure fee > 5,000 SF hangar 1,100.00 1,100.00 0% HST upon signingAirport - Maintenance fee 130.00 130.00 0% HST per yearAirport Toque 12.00 12.00 0% HST per unitAirport Fuel Call Out Fee 50.00 50.00 0% HST per call outAirport Administration Fee 35.00 35.00 0% HST per unitAirport Hangar Application Fee 310.00 310.00 0% HST per applicationAirport Hangar Transfer Fee 160.00 160.00 0% HST per applicationAirport Development Permit Fee 620.00 620.00 0% HST per applicationAirport Corporate Parking Fee (waived with fuel purchase) 25.00 25.00 0% HST up to 4 hrsAirport Corporate Parking Fee (waived with fuel purchase) 50.00 50.00 0% HST per dayAirport Corporate Landing Fee (waived with fuel purchase) 40.00 40.00 0% HST per landingRoadsPublic Works Administration Fee 51.00 52.00 2%HST flat rateRoads-Labourer/Operator (per hour) 40.00 41.00 3%HST per hourRoads-Labourer/Operator Overtime (per hour) 55.00 61.50 12%HST per hourRoads-Labour Double Time 71.00 72.00 1%HST per hour1/2 Ton Pickup Truck 15.00 15.00 0%HST per hour1-Ton Truck 33.00 35.00 6%HST per hourSingle Axle Dump Truck 80.00 80.00 0%HST per hour With Plow & Wing 13.00 15.00 15%HST per hour With Sander/Salter 20.00 20.00 0%HST per hour With Plow, Wing & Sander/Salter 33.00 35.00 6%HST per hour With Anti-Icing System 4.50 5.00 11%HST per hourFront End Loader 70.00 70.00 0%HST per hour With Plow Blade 7.00 8.00 14%HST per hourTown of TillsonburgPage 18Page 283 of 353
2023 Fees By‐lawPublic WorksItem 2022 Fee 2023 Fee % Change Tax Unit With Snowblower 180.00 180.00 0%HST per hourBackhoe 50.00 50.00 0%HST per hourGrader 75.00 75.00 0%HST per hourStreet Sweeper 80.00 80.00 0%HST per hourSidewalk Machine 45.00 47.00 4%HST per hour With Plow 6.00 7.00 17%HST per hour With Sander 5.00 6.00 20%HST per hour With Snowblower 18.00 20.00 11%HST per hour With Plow & Sander 11.00 12.00 9%HST per hour With Snowblower & Sander 23.00 25.00 9%HST per hour With Angle Broom 8.50 9.00 6%HST per hour With Flail Mower 10.00 12.00 20%HST per hour With Cold Planer 35.00 35.00 0%HST per hourLeaf Vacuum 90.00 90.00 0%HST per hourLine Striper 12.00 12.00 0%HST per hourSewer Rodder 95.00 95.00 0%HST per hourWood Chipper 25.00 25.00 0%HST per hourZero Radius Mower 30.00 30.00 0%HST per hourPortable Pump 35.00 35.00 0%HST per hourWalk Behind Snowblower 2.50 3.00 20%HST per hourWalk Behind Push Mower 2.50 3.00 20%HST per hourChainsaw 2.50 3.00 20%HST per hourTrimmer 2.00 3.00 50%HST per hourSmall Generator 10.00 10.00 0%HST per hourUtility Trailer 9.00 10.00 11%HST per hourConstruction & Demolition Disposal Cost Recovery Fee 25.00 25.00 0%HST per loadTown of TillsonburgPage 19Page 284 of 353
2023 Fees By‐lawTransitItem 2022 Fee 2023 Fee % ChangeTax UnitT-GO IN-TOWNTicket - Adult - Single Ride 2.50 2.50 0%ExemptSingle RideTicket - Adult - 10 Ride Pass 20.00 20.00 0%Exempt10 Ride PassTicket - Adult - Day Pass 8.00 8.00 0%ExemptDay PassTicket - Adult - Monthly Pass 60.00 60.00 0%ExemptMonthly PassTicket - Seniors (60+) - Single Ride 2.00 2.00 0%ExemptSingle RideTicket - Seniors (60+) - 10 Pass Ride 16.00 16.00 0%Exempt10 Ride PassTicket - Seniors (60+) - Day Pass 6.00 6.00 0%ExemptDay PassTicket - Seniors (60+) - Monthly Pass 48.00 48.00 0%ExemptMonthly PassTicket - Students - Single Ride 2.00 2.00 0%ExemptSingle RideTicket - Students - 10 Ride Pass 16.00 16.00 0%Exempt10 Ride PassTicket - Students - Day Pass 6.00 6.00 0%ExemptDay PassTicket - Students - Monthly Pass 48.00 48.00 0%ExemptMonthly PassTicket - Children (5 and under) - Single Ride FREE FREE Single RideTicket - Children (5 and under) - 10 Ride Pass FREE FREE 10 Ride PassTicket - Children (5 and under) - Day Pass FREE FREE Day PassTicket - Children (5 and under) - Monthly Pass FREE FREE Monthly PassTicket - Support Person - Single Ride FREE FREE Single RideTicket - Support Person - 10 Ride Pass FREE FREE 10 Ride PassTicket - Support Person - Day Pass FREE FREE Day PassTicket - Support Person - Monthly Pass FREE FREE Monthly PassTicket - Veteran - Single Ride FREE FREE Single RideTicket - Veteran - 10 Ride Pass FREE FREE 10 Ride PassTicket - Veteran - Day Pass FREE FREE Day PassTicket - Veteran - Monthly Pass FREE FREE Monthly PassAdvertising – T:GO In-Town Vehicle (1 Month) 438.00 438.00 HSTAdvertising – T:GO In-Town Vehicle (3 Months) 1,008.00 1,008.00 HSTAdvertising – T:GO In-Town Vehicle (6 Months) 1,818.00 1,818.00 HSTT:GO INTER-COMMUNITY Ticket - Adult - Single Ride 10.00 10.00 0%ExemptSingle RideTicket - Adult - 10 Ride Pass 80.00 80.00 0%Exempt10 Ride PassTicket - Adult - Day Pass 20.00 20.00 0%ExemptDay PassTicket - Adult - Monthly Pass 200.00 200.00 0%ExemptMonthly PassTicket - Seniors (60+) - Single Ride 8.00 8.00 0%ExemptSingle RideTicket - Seniors (60+) - 10 Pass Ride 65.00 65.00 0%Exempt10 Ride PassTicket - Seniors (60+) - Day Pass 16.00 16.00 0%ExemptDay PassTicket - Seniors (60+) - Monthly Pass 160.00 160.00 0%ExemptMonthly PassTown of TillsonburgPage 20Page 285 of 353
2023 Fees By‐lawTransitItem 2022 Fee 2023 Fee % ChangeTax UnitTicket - Students - Single Ride 8.00 8.00 0%ExemptSingle RideTicket - Students - 10 Ride Pass 65.00 65.00 0%Exempt10 Ride PassTicket - Students - Day Pass 16.00 16.00 0%ExemptDay PassTicket - Students - Monthly Pass 160.00 160.00 0%ExemptMonthly PassTicket - Children (5 and under) - Single Ride FREE FREE Single RideTicket - Children (5 and under) - 10 Ride Pass FREE FREE 10 Ride PassTicket - Children (5 and under) - Day Pass FREE FREE Day PassTicket - Children (5 and under) - Monthly Pass FREE FREE Monthly PassTicket - Support Person - Single Ride FREE FREE Single RideTicket - Support Person - 10 Ride Pass FREE FREE 10 Ride PassTicket - Support Person - Day Pass FREE FREE Day PassTicket - Support Person - Monthly Pass FREE FREE Monthly PassTicket - Veteran - Single Ride FREE FREE Single RideTicket - Veteran - 10 Ride Pass FREE FREE 10 Ride PassTicket - Veteran - Day Pass FREE FREE Day PassTicket - Veteran - Monthly Pass FREE FREE Monthly PassAdvertising – T:GO Inter-Community Vehicle (1 Month) 507.00 507.00 HSTAdvertising – T:GO Inter-Community Vehicle (3 Months) 1,077.00 1,077.00 HSTAdvertising – T:GO Inter-Community Vehicle (6 Months) 1,887.00 1,887.00 HSTTown of TillsonburgPage 21Page 286 of 353
2023 Fees By‐lawUtilityItem 2022 Fee 2023 Fee % Change Tax Unit NotesUtility-Returned Cheque Fee (plus bank charges) 15.00 15.00 0% HST eachas per OEB rate scheduleUtility-Account Set Up / Change of Occupancy Fee 30.00 30.00 0% HST eachas per OEB rate scheduleUtility-Late Payment (per annum) 19.56% 19.56%0% HST %as per OEB rate scheduleUtility-After Hour Reconnect (at meter) 185.00 185.00 0% HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at meter) 65.00 65.00 0% HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at mpole) 185.00 185.00 0% HST eachas per OEB rate scheduleUtility-Special Meter Reading 30.00 30.00 0% HST eachChanges to rates must be approved by the OEBUtility-Service Call (after hours) 165.00 165.00 0% HST eachas per OEB rate scheduleUtility-Access to Utility Poles 44.50 44.50 0% HST eachas per OEB rate scheduleUtility-Miscellaneous Materials Mark Up 0.25 0.25 0% HST %Changes to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 30 ft 1.50 1.50 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 35 ft 2.25 2.25 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 150 W 3.75 3.75 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 175 W 3.75 3.75 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 250 W 4.00 4.00 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 400 W 4.00 4.00 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 70 W 3.50 3.50 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Labour 62.50 65.00 4% HST hourUtility-Truck Charges - #26 15.00 17.00 13% HST hourUtility-Truck Charges - #30 15.00 17.00 13% HST hourUtility-Truck Charges - #41 20.00 22.00 10% HST hourUtility-Truck Charges - #65 67.50 70.00 4% HST hourUtility-Truck Charges - #66 67.50 70.00 4% HST hourUtility-Truck Charges - #68 75.00 77.00 3% HST hourUtility-Truck Charges - #74 65.00 68.00 5% HST hourUtility-Truck Charges - #22 15.00 17.00 13% HST hourUtility-Truck Charges - #28 15.00 17.00 13% HST hourUtility-Truck Charges - #44 30.00 33.00 10% HST hourUtility-Truck Charges - #45 15.00 17.00 13% HST hourUtility-Sewer Camera Job - 1 hour minimum 55.00 58.00 5% HST hour1 hour minimumTown of TillsonburgPage 22Page 287 of 353
2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee 2023 Fee % ChangeTaxUnitNotesBag Tags2.00 2.00 0%incl HST per tag County approvedBlue Box (apartment ) 3.50 3.50 0%incl HST County approvedBlue Box (83 Litre) 6.20 6.20 0%incl HST County approvedBlue Box Lid (83 Litre) 2.70 2.70 0%incl HST County approvedComposter10.00 10.00 0%incl HST County approvedRain barrels53.00 65.00 23%incl HST County approvedGreen Cones 50.00 50.00 0%incl HST County approvedFine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private property Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kitten Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at large Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessities Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwith Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to renew dog/cat license Fine - fail to renew dog/cat license Fine - fail to renew dog/cat license Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dog Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dog Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 23Page 288 of 353
2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee 2023 Fee % ChangeTaxUnitNotesFine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle order Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the species Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proof Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to post sign Fine - failure to post sign Fine - failure to post sign Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than three dogs Fine - Harbouring more than three dogs Fine - Harbouring more than three dogs Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than two cats Fine - Harbouring more than two cats Fine - Harbouring more than two cats Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping more than ten pigeons Fine - Keeping more than ten pigeons Fine - Keeping more than ten pigeons Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping prohibited animals Fine - Keeping prohibited animals Fine - Keeping prohibited animals Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - operate a kennel without a license Fine - operate a kennel without a license Fine - operate a kennel without a license Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying fees Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 24Page 289 of 353
2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee 2023 Fee % ChangeTaxUnitNotesFine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.AGCO Required LicencesRaffle 3% of prize value 3% of prize value 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar $10 per wheel, 3 wheels max $10 per wheel, 3 wheels max 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Bingo 2 percent 2 percent 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Raffle 3% up to $5000 3% up to $5000 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bingo Only 2% up to $5500 2% up to $5500 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO)Break Open @ other location 3% x # of units X total prize/unit 3% x # of units X total prize/unit 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO)Break Open @ own location 2% x # of units X total prize/unit 2% x # of units X total prize/unit 0%ExempteachAlcohol & Gaming Commission of Ontario (AGCO)PoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 0% Exempt eachDuplicate Copy of Criminal and Police Record Check 5.00 5.00 0%incl HSTeachCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) FREE FREE 0% Exempt eachFingerprints (OPP charge) 26.50 26.50 0%incl HSTeachFee Payable to Minister of FinanceFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0%incl HSTeachFee Payable to Minister of FinanceOccurrence Confirmation Reports/Incident Reports 42.25 42.25 0%incl HSTeachStatements 42.25 42.25 0%incl HSTeachTechnical Traffic Collision Reports 565.00 565.00 0%incl HSTeachReconstructionist Report 1,130.00 1,130.00 0%incl HSTeachFalse Alarm 200.00 200.00 0% per incidentFalse Alarm - appeal fee 45.00 45.00 0% Non refundablePAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 0%incl HSTHourly Vehicle Usage Fee (note 1) 28.25 28.25 0%incl HST2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0%incl HST2014 Hourly Supervisor Rate - PDS (note 1) 83.17 83.17 0%incl HSTOwner dumping debris on own lands Owner dumping debris on own lands Owner dumping debris on own lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Owner failing to tag garbage Owner failing to tag garbage Owner failing to tag garbage Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - double parking Parking - double parking Parking - double parking Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - for longer period than provided Parking - for longer period than provided Parking - for longer period than provided Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - in loading zone Parking - in loading zone Parking - in loading zone Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - near fire hydrant Parking - near fire hydrant Parking - near fire hydrant Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - no parking (2am-7am) Parking - no parking (2am-7am) Parking - no parking (2am-7am) Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Obstructing Traffic Parking - Obstructing Traffic Parking - Obstructing Traffic Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 25Page 290 of 353
2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee 2023 Fee % ChangeTaxUnitNotesParking - Parking/standing in fire route Parking - Parking/standing in fire route Parking - Parking/standing in fire route Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - prohibited area Parking - prohibited area Parking - prohibited area Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - too close to corner Parking - too close to corner Parking - too close to corner Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - too close to curb Parking - too close to curb Parking - too close to curb Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Wrong side of road Parking - Wrong side of road Parking - Wrong side of road Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person assisting dumping debris on private lands Person assisting dumping debris on private lands Person assisting dumping debris on private lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person dumping debris on private/public lands Person dumping debris on private/public lands Person dumping debris on private/public lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person fail to immediate remove debris Person fail to immediate remove debris Person fail to immediate remove debris Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Owner - fail to tag garbageexempt Schedule V Part VI (ETA)- ExemptSchedule V Part VI (ETA)- ExemptFail to enclose swimming pool during construction 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to properly enclose swimming pool with temporary enclosure 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Permit construction of swimming pool not completely enclosed with swimming pool enclosure 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip hydro massage pool with secure cover 350.00 350.00 0% noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-closing device 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-latching device 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with operable lock 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to maintain swimming pool fence to a safe condition and good repair 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Construct or permit swimming pool enclosure not in compliance with height requirement 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or alter a sign in the Town of Tillsonburg before obtaining a permit from the Chief Building Official 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or permit community bulletin sign on town property, without town approval 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a temporary community sign, without town approval 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a mobile sign – closer than 30.0 meters or (98.44 ft) from any other mobile sign 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or display a mobile sign that is not located on the same property as the business which it is advertising. 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a prohibited sign on land owned by the Town 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a sidewalk sign on a public street and did not position as to provide a minimum of 1.5 meters of unobstructed sidewalk space 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 26Page 291 of 353
2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee 2023 Fee % ChangeTaxUnitNotesDid erect a sign located on a premise which does not specifically identify or advertise a business, service, or occupant of the premises where it is located 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a vehicle/trailer sign on a non-motorized vehicle, where the purpose of the sign meets the definition of a sign under the By-law 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Operate a vehicle for hire without a licence. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Operate vehicle not licenced as a vehicle for hire. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display taxicab plate. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to submit vehicle for inspection. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to produce licence upon demand. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Permit smoking in taxicab. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display tariff card. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Charge fare not prescribed in fare schedule. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to accept service animal into taxicab. 400.00 400.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke on town walkway 105.00 105.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 m of any town facility entrance or exit 105.00 105.00 0%none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Library Lane entrance 105.00 105.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Town Centre Mall 105.00 105.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 27Page 292 of 353
Page 293 of 353
Page 294 of 353
Police Services Board Report
May 2022
Oxford Detachment
Page 295 of 353
Police Services Board Report for Tillsonburg
2023/May
Public Complaints
Policy 0
Service 0
Conduct 0
Date information collected from Professional Standards Bureau Commander Reports: 2023-06-12
Data Source
Ontario
Provincial
Police,
Professional
Standards
Bureau
Commander
Reports
- Includes all public policy, service and conduct complaints submitted to the Office of the Independent Police Review Director
(OIPRD)
Secondary Employment
Daily Activity Reporting Patrol Hours
Total Hours 2023/May
Number of Cruiser Patrol Hours 388.00
Number of Motorcycle Patrol Hours 0.00
Number of Marine Patrol Hours 0.00
Number of ATV Patrol Hours 0.00
Number of Snowmobile Patrol Hours 0.00
Number of Bicycle Patrol Hours 24.00
Number of Foot Patrol Hours 59.25
Number of School Patrol Hours 0.00
Data source (Daily Activity Reporting System) date: 2023/06/12
Staffing Updates
Detachment Initiatives
Crime and Traffic
Campaigns/Initiatives:Canada Road Safety Week Tues May 16, 2023 - Mon May 22, 2023
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Report Generated by: Report Generated on:
Mckinnon, Miriam 12-Jun-23 3:42:39 PM
PP–CSC–Operational Planning-4300
Page 296 of 353
2022 2023 % Change 2022 2023 % Change
0 0 N/C 1 0 -100.0%
0 0 N/C 5 2 -60.0%
10 16 60.0%48 57 18.8%
10 16 60.0%54 59 9.3%
Data Utilized
Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Area:Tillsonburg
Data source date:
May 2023
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to
investigate and solve crime.
Police Services Board Report for 'Tillsonburg' Motor Vehicle Collisions
Records Management System
2023/06/15
Motor Vehicle Collisions by Type
Incidents May Year to Date May
Fatal
Personal Injury
Property Damage
Total
0
5
10
15
20
Fatal Personal
Injury
Property
DamageIncidents
2022 2023
Page 297 of 353
Police Services Board Report for Tillsonburg
Records Management System
May - 2023
Violent Crime
Actual May Year to Date - May
2022 2023 %
Change
2022 2023 %
Change
Murder 0 0 --0 0 --
Other Offences Causing Death 0 0 --0 0 --
Attempted Murder 0 0 --0 0 --
Sexual Assault 2 3 50.0%14 13 -7.1%
Assault 13 6 -53.8%40 31 -22.5%
Abduction 0 0 --0 1 --
Robbery 0 0 --0 1 --
Other Crimes Against a
Person
6 2 -66.7%20 13 -35.0%
Total 21 11 -47.6%74 59 -20.3%
0
2
4
6
8
10
12
14
SexualAssau...Assault OtherCrimes...
2022 2023Actual
Property Crime
Actual May Year to Date - May
2022 2023 %
Change
2022 2023 %
Change
Arson 0 0 --1 0 -100.0%
Break & Enter 8 4 -50.0%30 18 -40.0%
Theft Over 2 1 -50.0%17 13 -23.5%
Theft Under 27 13 -51.9%126 79 -37.3%
Have Stolen Goods 2 0 -100.0%6 4 -33.3%
Fraud 11 5 -54.5%47 44 -6.4%
Mischief 8 3 -62.5%57 23 -59.6%
Total 58 26 -55.2%284 181 -36.3%
0
48
12
16
20
24
28
Break & Ente...Theft OverTheft UnderHave Stolen ...FraudMischief2022 2023Actual
Drug Crime
Actual May Year to Date - May
2022 2023 %
Change
2022 2023 %
Change
Possession 0 1 --10 3 -70.0%
Trafficking 1 0 -100.0%1 3 200.0%
Importation and Production 0 0 --0 0 --
Total 1 1 0.0%11 6 -45.5%
0
0
0
1
1
1
Possession Trafficking
2022 2023Actual
Clearance Rate
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated by: Report Generated on:
2023/06/03 Mckinnon, Miriam 6-Jun-23 11:57:13 AM
PP–CSC–Operational Planning-4300
Page 298 of 353
Police Services Board Report for Tillsonburg
Records Management System
May - 2023
Clearance Rate May Year to Date - May
2022 2023 Difference 2022 2023 Difference
Violent Crime 76.2%63.6%-12.6%70.3%72.9%2.6%
Property Crime 25.9%19.2%-6.6%19.7%20.4%0.7%
Drug Crime 100.0%100.0%0.0%63.6%83.3%19.7%
Total (Violent, Property & Drug)40.7%35.9%-4.8%32.3%35.6%3.3%
0%
20%
40%
60%
80%
100%
ViolentCrim...PropertyCri...DrugCrime Total(Viole...
2022 2023
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police
continue
to
investigate
and
solve
crime.
Data Utilized-
Major
Crimes
- Niche RMS All Offence Level Business Intelligence Cube
Detachment: 6S - OXFORD
Location code(s): 6S00 - OXFORD
Area code(s): 6208 - Tillsonburg
Data source date: Report Generated by: Report Generated on:
2023/06/03 Mckinnon, Miriam 6-Jun-23 11:57:13 AM
PP–CSC–Operational Planning-4300
Page 299 of 353
Police Services Board Report for Criminal and Provincial Offenses
TILLSONBURG
MAY 2023
Provincial Offence Notices
Charge Monthly Total Total Year to Date
Impaired 1 5
Speeding 0 14
Distracted Driving (Handheld device,
Careless driving, etc.) 13 22
Seatbelt 12 18
Criminal Code Traffic (excluding
Impaired) 0 0
Criminal Code Non-Traffic 0 67
Moving Violations (Fail to Stop, Disobey
Sign, Fail to Yield, Improper Turn, etc.)
8 24
Non-Moving Violations (Licence plate,
Insurance, etc.) 24 100
Other Provincial Offence Statutes
(Cannabis, Liquor, Trespass, etc.)
5 17
CMV (Half load, etc.) 15 17
Total (does not include warnings or bylaw) 78 338
Bylaw Tickets (Parking, Noise, etc.) 0 0
Warnings
40 106
Page 300 of 353
Calls For Service (CFS) Billing Summary Report
Tillsonburg
May - 2023
Billing Categories
(Billing categories below do not match traditional
crime groupings)
2023 2022
May Year to
Date
Time
Standard
Year To Date
Weighted Hours May Year to
Date
Time
Standard
Year To Date
Weighted Hours
Violent Criminal Code 13 67 15.8 1,058.6 21 80 15.8 1,264.0
Property Crime Violations 27 185 6.4 1,184.0 59 293 6.4 1,875.2
Other Criminal Code Violations (Excluding
traffic)13 66 7.5 495.0 18 70 7.5 525.0
Drug Possession 2 12 7.1 85.2 4 23 7.1 163.3
Drugs 0 4 68.0 272.0 1 2 68.0 136.0
Statutes & Acts 28 166 3.4 564.4 37 165 3.4 561.0
Operational 229 877 3.8 3,332.6 204 959 3.8 3,644.2
Operational2 49 209 1.4 292.6 61 229 1.4 320.6
Traffic 13 82 3.7 303.4 17 91 3.7 336.7
Total 374 1,668 7,587.8 422 1,912 8,826.0
Note to Detachment Commanders:
●
The content of each report is to be shared by the Detachment Commander only with the municipality for which it was generated.
The municipality may treat this as a public document and distribute it as they wish.
●
All data is sourced from the Niche RMS application. Included are 'reported' occurrences (actuals and unfounded occurrences) for 'billable'
occurrences ONLY. Data is refreshed on a weekly basis.
●
The Traffic category includes motor vehicle collision (MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced
from the eCRS application for this report.
●
Only the primary violation is counted within an occurrence.
●
Time standards displayed are for the 2023 billing period.
Note to Municipalities:
●
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continues to
investigate and solve crime.
●
This report is NOT to be used for crime trend analysis as not all occurrences are included.
●
Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services
Board reports or Statistics Canada reporting.
Report Content Last Updated:Report generated by:Report generated on:
2023/06/03 Mckinnon, Miriam 6-Jun-23 11:26:11 AM
Page 1 of 1
Page 301 of 353
1
Coordinator: O.P.P. Constable Patti Cote
W.P.S. S/Pc Shaylyn Jackson
E-mail: oxfordcs@execulink.com
Web site: http: www.oxfordcrimestoppers.com
To: Board of Directors, Crime Stoppers of Oxford Inc.
Cc: Inspector Tony Hymers, Oxford OPP
Staff Sgt Jen Ormsby, Oxford OPP
Det/Sgt. Mike Haegens, Woodstock PS
Monthly Statistics for May 2023
32 Total Calls received this month.
16 Woodstock PS tips
13 OPP tips
1 Assigned/out to other Crime Stoppers programs or Agency
2 Not Assigned
STATS FOR OPP: TIPS RECEIVED PER ZONE
8 for Tillsonburg
0 for Ingersoll
1 for Zorra
2 for Norwich
1 for South-West Oxford
1 for East Zorra-Tavistock
0 for Blandford-Blenheim
Meetings/Events Attended This Month
Presentation for WPS Citizens Academy – May 4th
Monthly meeting – May 9th
Woodstock Victoria Day Parade – May 22 nd at 10 a.m. - Mandatory Meeting for Parade May
15th at 5:30 p.m. at Community Complex
Page 302 of 353
2
Awareness
Media Relations:
• Patti and Shaylyn prepare media releases and social media posts for Woodstock City
and Oxford OPP which are picked up by local media outlets
Fundraising: Art at the Inn
Crime Stoppers of Oxford Golf Tournament June 15th in Ingersoll
Promotions:
Upcoming Events
OACS Conference – June 2nd – Guelph
Golf Tournament – June 15th - Ingersoll
Page 303 of 353
3
Co-coordinator: OPP Cst. Patti Cote, WPS S/Pc Shaylyn Jackson
Chairperson: Mr. Glen Blair
Statistics
This Month YTD SI (1991)
Tips Received 32 112 11488
Arrests 0 1 2051
WPS Arrests 0 1 n/a
OPP Arrests 0 0 n/a
Other Arrests (Immigration) 0 0 0
Web Tips 18 75 1913(2006)
In-House 6 17 1670(2004)
Call Centre 9 33 2463(2004)
E-Transfer 1352 (2004)
Cases Cleared
Total Cleared 7 8 1,442
Total Charges Laid 0 2 2,834
WPS Charges 0 2 n/a
OPP Charges 0 0 n/a
Rewards Approved 0 0 1499
Property Recovered 0 0 $2,308,805
Narcotics recovered 0 0 $8,736,659
Total $11,045,464
Respectfully Submitted by
Patti Cote, Shaylyn Jackson
Police Co-coordinator
Crime Stoppers of Oxford
Oxford County O.P.P./Woodstock Police Service
Page 304 of 353
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-070
A BY-LAW to Adopt an Employee Recognition and Retirement Policy.
WHEREAS Section 270(1) of the Municipal Act, 2001 states that a municipality shall adopt
and maintain policies with respect to the manner in which the municipality will try to ensure
that it is accountable to the public for its actions, and the manner in which the municipality
will try to ensure that its actions are transparent to the public.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT the Employee Recognition and Retirement Policy attached hereto as
“Schedule A” is hereby adopted and forms part of this by-law;
2. THAT the Employee Recognition and Retirement Police attached hereto as
“Schedule A” replaces any pre-existing policies regarding Employee Recognition
and Retirement Celebrations.
3. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 11th day of SEPTEMBER, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of SEPTEMBER,
2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 305 of 353
Page 1 of 4
ADMINISTRATION Standard Operating Procedure Employee Recognition Programs
Approval Date: Approval Authority: SLT Effective Date:
Next Scheduled Review Year: 2025 Last reviewed: September, 07, 2023 Revision Date/s: Schedules:
1.0 PURPOSE: To provide guidelines for Town of Tillsonburg employee recognition programs.
2.0 SCOPE: The procedure applies to all Town of Tillsonburg employees.
3.0 DEFINITIONS:
Employee - a person who performs work for monetary compensation for the Corporation of
the Town of Tillsonburg
Employer – The Corporation of the Town of Tillsonburg
4.0 ROLES AND RESPONSIBILITIES:
Management
• Provide Human Resources staff with notices of retirement from employees.
Human Resources
• Maintain updated list of year of service for all employees.
Employees
• Provide notices of retirement to their respective department manager or Human
Resources department.
Page 306 of 353
SOP # Page 2 of 4
5.0 EMPLOYEE YEARS OF SERVICE AWARDS
YEARS OF SERVICE ASSESSMENT
Human Resources staff to assess how many employees are eligible for which years of service
awards (YOS) in the calendar year, and to purchase the required number of gift cards.
The YOS are calculated based on the previous calendar year. To qualify, employees have to
complete the full number of years before they receive their award (i.e. employee with 5 years of
service will receive their award in the 6th year of employment).
EMPLOYEE RECOGNITION
The employees are awarded gift certificates in the value as follows:
5 years of service $25 10 years of service $50
15 years of service $75
20 years of service $100 25 years of service $125 30 years of service $150 35 years of service $175
40 years of service $200
Awards will be handed out at the company’s annual Christmas party. Should an employee be absent, the award will be given to them by their department manager after the event.
Gift cards are a taxable benefit, therefore the monetary value will be added to employees’ T4.
Human Resources staff will track the awards and update payroll as needed.
6.0 EMPLOYEE EXCELLENCE AWARDS
EXCELLENCE AWARDS ASSESSMENT
All employees are eligible for this award. It is based on employee’s work participation, conduct
and impact they make on the workplace.
EMPLOYEE RECOGNITION
Each calendar year in September, Human Resources staff will establish the selection committee
to pick outstanding achievers in the following categories:
Page 307 of 353
SOP # Page 3 of 4
Teambuilding/teamwork
Leadership/motivation
Customer service/problem resolution
Improvement/innovation
Integrity/accountability
Employees will be provided with an online ballot and will select who they deem is the most
outstanding in the named above categories. Employees with most votes will be recognized at
the annual Christmas party with Excellence Award certificate and a $25 gift card.
7.0 EMPLOYEE RETIREMENT
RETIREMENT ASSESSMENT
Has the employee:
• been employed by the Town of Tillsonburg on a full time basis for fifteen (15)
consecutive years.
• been employed by the Town of Tillsonburg on a part time basis for fifteen (15)
consecutive years.
PROCEDURE
Employees – Full Time – Minimum 15 consecutive years
Open House
• To be honored for their years of service at an Open House Event held at Annandale
House or other suitable location in a Municipal Building.
• CAO, Mayor and Director to host event – light snacks and beverages (no alcohol)
• Invited – all Town employees and Council, Retiree’s Spouse/significant other and
immediate family (children & families)
• Mayor to present an engraved clock.
• Director to present a retirement card from the Town with a $250.00 visa gift card.
No Open House
• The employee does not wish to have a retirement Open House Event
• Director to plan a retirement gathering within the department to present the clock and
gift card.
• HR to send flowers or a planter on the last working day.
Page 308 of 353
SOP # Page 4 of 4
Employees – Part Time – Minimum 15 consecutive years
Open House
• To be honored for their years of service at an Open House Event held at Annandale
House.
• CAO, Mayor and Director to host event – light snacks and beverages (no alcohol)
• Invited – all Town employees and Council, Retiree’s Spouse/significant other and
immediate family (children & families).
• Department Director to present a retirement card from the Town with a $250.00 visa
gift card.
No Open House
• The employee does not wish to have a retirement Open House Event
• Director to plan a retirement gathering within the department to present the gift card.
Page 309 of 353
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-072
A BY-LAW to amend By-Law 2022-087 being a By-Law to provide a schedule of
fees for certain municipal applications, services and permits.
WHEREAS Section 39(1) of the Municipal Act, S.O. 2001, c. M. 25, as amended,
provides that without limiting sections 9, 10 and 11, those sections authorize a
municipality to impose fees or changes on persons, for services or activities provided or
done by or on behalf of it, for costs payable by it for services or activities provide or
done by or on behalf of any other municipality or any local board; and for the use of its
property including property under its control;
WHERAS the Council of the Corporation of the Town of Tillsonburg established a
schedule of fees for certain municipal applications, services and permits through By-
Law 2022-087;
WHEREAS it is deemed necessary and expedient to amend Schedule A of By-Law
2022-087;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT the Schedule A of By-Law 2022-087 be amended as attached hereto;
2. THAT this by-law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 11th day of SEPTEMBER, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of SEPTEMBER,
2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 310 of 353
Page
Building‐Bylaw‐Planning ………………………………………….. 2
Clerks Office ………………………………………….. 6
Finance ………………………………………….. 7
Fire Services ………………………………………….. 8
Tillsonburg Community Centre ………………………………………….. 10
Museum ………………………………………….. 15
Cemetery‐Parks ………………………………………….. 17
Public Works ………………………………………….. 18
Transit ………………………………………….. 20
THI‐Utility ………………………………………….. 22
Non‐Controlled Town Fees ………………………………………….. 23
Town of Tillsonburg
Rates and Fees
By‐law 2022‐087, Schedule A
Index
Page 311 of 353
2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee 2023 Fee % Change Tax NotesAnimal ControlBoarding Fee Cat 25.00 25.00 0% HSTAs per Animal Control ContractBoarding Fee Dog 25.00 25.00 0% HSTAs per Animal Control ContractCall out fee for service 110.00 115.00 5% HSTAs per Animal Control ContractDog License Renewal- spayed or neutered before Feb 28 (discounted) 17.00 20.00 18% ExemptSchedule V Part VI (ETA)- Exempt AMEND MARCH 31st TO FEBRUARY 28th Dog License Renewal - spayed neutered after Feb 28 37.00 42.00 14% ExemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Dog License Renewal - intact - before Feb 28 (discounted) 22.00 25.00 14% ExemptSchedule V Part VI (ETA)- ExemptDog License Renewal - intact - after Feb 28 42.00 47.00 12% ExemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)New Dog licence - spayed or neutered 20.00 23.00 15% ExemptSchedule V Part VI (ETA)- ExemptNew Dog licence - intact 25.00 28.00 12% ExemptSchedule V Part VI (ETA)- ExemptCat License Renewal - (Licenses no longer offered) 27.00 - -100% ExemptSchedule V Part VI (ETA)- ExemptDog license - replacement 6.00 7.00 17% ExemptSchedule V Part VI (ETA)- ExemptEuthanasia and Disposal - Cat 60.00 60.00 0% HSTAs per Animal Control ContractEuthanasia and Disposal - Dog 80.00 80.00 0% HSTAs per Animal Control ContractLive Trap Placement 115.00 115.00 0% HSTAs per Animal Control ContractMuzzle Order Appeal 220.00 250.00 14% ExemptBy-law EnforcementInvoice admin processing fee 270.00 300.00 11% HSTIssue Order 175.00 200.00 14% Exempt Schedule V Part VI (ETA)- ExemptBy-law Enforcement Officer hourly rate (one hour min) - 46.00 NEW ExemptBy-Law Enforcement Supervisor hourly rate (one hour minimum) - 55.00 NEW ExemptExecute Search Warrant - 500.00 NEW ExemptLocksmith Service - Cost + 15% NEW HSTRe-issuance of Permit/License/Document 50.00 55.00 10% ExemptSchedule V Part VI (ETA)- ExemptFortification By-Law Exemption Application - single family dwelling or not-for- 150.00 155.00 3% ExemptFortification By-Law Exemption Application - Multi-Residential, Commercial, 400.00 410.00 3% ExemptProperty Standards - Issuance of Certificate of Compliance ( Residential - per 100.00 105.00 5% HSTProperty Standards - Issuance of Certificate of Compliance (Commercial - per 100.00 105.00 5% HSTProperty Standards - Issuance of Certificate of Compliance $25 per 92.9 $25 per 92.9 0% HSTProperty Standards - Issuance of Certificate of Compliance (vacant and/or 100.00 105.00 5% HSTProperty Standards Appeal 380.00 400.00 5% ExemptSuperior Court Judge - Appeal Property Standards Decision 380.00 400.00 5% ExemptNoise By-Law Exemption Permit - Minor 250.00 375.00 50% ExemptNoise By-law Exemption Permit - Major 375.00 375.00 0% ExemptBuilding - FeesBuilding - photocopies - larger than ledger 3.00 3.00 0% HSTBuilding Certificate 55.00 55.00 0% ExemptSchedule V Part VI (ETA)- ExemptBuilding Certificate - urgent request - less than 5 business days 75.00 75.00 0% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - amend existing permit 60.00 60.00 0% ExemptPermit Review Fee (per hour) - major amendment to existing permit 51.00 60.00 18% HST Per hour fee to review major changes to existing permit(s) in accordance with By-Law 3198 Chief Building Official hourly rate (one half hour minimum) ‐ 80.00 NEW ExemptDeputy Chief Building Official hourly rate (one half hour minimum) - 62.00 NEW ExemptBuilding Inspector (one hour minimum) - 55.00 NEW ExemptBuilding Enforcement Supervisor (one hour minimum) - 55.00 NEW ExemptBuilding - FeesTown of TillsonburgPage 2Page 312 of 353
2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee 2023 Fee % Change Tax NotesResidential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,500.00OR$133.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included Minimum permit fee $2,500.00, Maximum permit fee $5,000.00 OR$140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- Exempt.Added max. permit fee $5K due to increase in value of construction, plus changed Flat rate to $140Residential – Mobile Homes, Low Density, Medium Density, Additions, Alterations, etc. $133.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $140.00 Flat Rate + $9.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential – New $133.00 Flat Rate + $5.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $140.00 Flat Rate + $5.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 2% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential Major Alterations/Renovations/Additions(> 100,000) $1,000.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $1,000.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0% Exempt Schedule V Part VI (ETA)- ExemptICI & High Density Residential Minor Alteration/Renovations/Additions($100,000 or less) $265.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included $275.00 Flat Rate + $8.00 per each additional $1000.00 in value of construction.- plumbing permit fees included4% Exempt Schedule V Part VI (ETA)- ExemptDecks, Sheds, Accessory Buildings, Pools, etc. $133.00 Flat Rate + $10.00 per each additional $1000.00 in value of construction. $140.00 Flat Rate + $10.00 per each additional $1000.00 in value of construction. 5% Exempt Schedule V Part VI (ETA)- ExemptPart 9 Residential Demolition 133.00 140.00 5% Exempt Schedule V Part VI (ETA)- ExemptDemolition – all others 530.00 550.00 4% Exempt Schedule V Part VI (ETA)- ExemptWater Connection, Sewer Connection or repair 133.00 140.00 5% Exempt Schedule V Part VI (ETA)- ExemptChange of Use Permit (no construction) 265.00 270.00 2% Exempt Schedule V Part VI (ETA)- ExemptConditional Permit Agreement 265.00 270.00 2% Exempt Schedule V Part VI (ETA)- ExemptAlternative Solution Review (Fee + Cost of Peer Review) 530.00 540.00 2% Exempt Schedule V Part VI (ETA)- ExemptOccupant Load Inspection Analysis & Report (per hr, one hr minimum) 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptAGCO Agency Approval 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptRe-inspection 80.00 90.00 13% Exempt Schedule V Part VI (ETA)- ExemptIssue Order 175.00 200.00 14% Exempt Schedule V Part VI (ETA)- ExemptTransfer Permit 107.00 125.00 17% Exempt Schedule V Part VI (ETA)- ExemptConstruction w/o Permit Double the initial permit rate Double the initial permit rate 0% Exempt Schedule V Part VI (ETA)- ExemptSignsPermit fees - signs - permanent a) $100.00 first $1,000.00 of estimated value of construction plus b) $7.00 per each additional $1,000.00 or part there of a) $100.00 first $1,000.00 of estimated value of construction plus b) $7.00 per each additional $1,000.00 or part there of Increase per/$1000 rateExemptSchedule V Part VI (ETA)- ExemptPermit fees - signs - mobile 30.00 35.00 17% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - sign - construction/placement without a permit double initial permit double initial permit 0% ExemptSchedule V Part VI (ETA)- ExemptTown of TillsonburgPage 3Page 313 of 353
2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee 2023 Fee % Change Tax NotesSign Variance - Minor Variance - Director Approval 280.00 300.00 7% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Major Variance - Council Approval 420.00 450.00 12% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - Appeal Application 280.00 300.00 7% ExemptSchedule V Part VI (ETA)- ExemptSign Variance - after the fact 1.5 the initial application rate 1.5 the initial application rate 0% ExemptSign Removal - General 125.00/sign 125.00/sign 0% HSTSign Removal - Mobile Sign 290.00 325.00 12% HSTSign Removal - Posters 25.00/ea + cost to repair any damage to public property 25.00/ea + cost to repair any damage to public property 0% HSTSign Removal - Temporary Signs 25.00/ea 25.00/ea 0% HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100/ea 100/ea 0% HSTSign Removal - Banner Sign 250.00/ea 250.00/ea 0% HSTPermit fees - temporary buildings 2,000.00 2,000.00 0% ExemptSchedule V Part VI (ETA)- ExemptPermit fees - transfer of permit 56.00 65.00 16% ExemptSchedule V Part VI (ETA)- ExemptBuilding LicencesTaxi Cab Driver's Licence 35.00 35.00 0% ExemptSchedule V Part VI (ETA)- Exempt (As in 2016 Taxi By-Law report.)Taxi Cab Owner Stand 125.00 125.00 0% ExemptSchedule V Part VI (ETA)- ExemptTaxi Cab Owner Licence 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Taxi Cab Vehicle Licence 65.00 65.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Group Transportation Owner Licence 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Group Transportation Drivers Licence 35.00 35.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Group Transportation Vehicle Licence 75.00 75.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Group Transportation Vehicle Licence Renewal 50.00 50.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Limousine Driver's Licence 65.00 65.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Limousine Owner Licence 70.00 70.00 0% ExemptSchedule V Part VI (ETA)- Exempt (as per by-law 4051) As in 2016 Taxi By-Law report.Limousine Vehicle Licence 72.00 72.00 0% ExemptSchedule V Part VI (ETA)- Exempt (annual fee - as per by-law 4051)Kennel - new 100.00 100.00 0% ExemptSchedule V Part VI (ETA)- ExemptKennel - renewal 100.00 100.00 0% ExemptSchedule V Part VI (ETA)- ExemptPlanning & DevelopmentCash-in-lieu of parkland (low density residential consents) 4,000.00 8,000.00 100% ExemptUp to 5% of lot value for residential & 2.5% for commercial - increase due to land value increase based on 160k lot.Planning Application - Minor Variance 1,100.00 1,250.00 14% ExemptPlanning Application - Minor Variance - after the fact 2,200.00 2,500.00 14% ExemptPlanning Application - Site Plan - Minor 575.00 650.00 13% ExemptPlanning Application - Site Plan - Minor - after construction 1,150.00 1,300.00 13% ExemptPlanning Application - Site Plan - Major 1,400.00 1,600.00 14% ExemptPlanning Application - Site Plan - Major - after construction 2,800.00 3,200.00 14% ExemptPlanning Application - Site Plan - Amendment Application 575.00 675.00 17% ExemptPlanning Application - Site Plan - Amendment Application after-the-fact 1,150.00 1,350.00 17% ExemptSite Plan Application - 3rd & subsequent submissions 575.00 675.00 17% ExemptSite Plan Agreement Administration Fee (includes registration on title) 575.00 675.00 17% ExemptPlanning Application - Zone Change- prior to use 1,450.00 1,700.00 17% ExemptPlanning Application - Zone Change- after use has occupied 2,900.00 3,400.00 17% ExemptPlanning Application - Zoning - Removal of (H) 275.00 300.00 9% ExemptSubdivision Certificate 65.00 75.00 15% ExemptZoning Certificate 55.00 55.00 0% ExemptSchedule V Part VI (ETA)- ExemptZoning Certificate - urgent request - less than 5 business days 75.00 75.00 0% ExemptCivic Addressing - Readdressing 125.00 135.00 8% ExemptLand Division (severance) Clearance Letter 75.00 75.00 0% ExemptSeverance Agreement 1,200.00 1,400.00 17% ExemptPlanning - Preserving Agreement Administration fee 1,800.00 2,000.00 11% HSTSubdivision Agreement Administration Fee 1,900.00 2,200.00 16% HSTTown of TillsonburgPage 4Page 314 of 353
2023 Fees By‐lawBuilding‐Bylaw‐PlanningItem 2022 Fee 2023 Fee % Change Tax NotesSubdivision Drawing Review Fee (per lot) - 1st and 2nd submission 110.00 125.00 14% ExemptSubdivision Drawing Review Fee (per lot) - 3rd submission & thereafter 55.00 65.00 18% ExemptEngineering Inspection Fee 185.00 210.00 14% ExemptStorm Water Management Pond Review 550.00 650.00 18% ExemptEncroachment Agreement Fee 1,400.00 1,600.00 14% ExemptSchedule V Part VI (ETA)- ExemptEncroachment Permit Fee 25.00 30.00 20% HSTEasement Research Request 125.00 145.00 16% ExemptEngineering Certificate Request 125.00 145.00 16% ExemptTown of TillsonburgPage 5Page 315 of 353
2023 Fees By‐lawClerksItem 2022 Fee 2023 Fee % Change Tax NotesClerk Issued Documents -LicencesRefer to Town Business Licence Bylaw for definitions and requirements for Clerk Issued Licences.Business Licence New Business 140.00 145.00 4% ExemptSchedule V Part VI (ETA)- ExemptHome occupation Business 140.00 145.00 4% ExemptSchedule V Part VI (ETA)- ExemptBusiness Licence per yearAuctioneer Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - renewal 65.00 70.00 8% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - new 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptPawnbroker Security Deposit - refundable 2,000.00 2,000.00 0% ExemptSchedule V Part VI (ETA)- ExemptVending/Salesperson Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptFood Vending Licence 205.00 210.00 2% ExemptSchedule V Part VI (ETA)- ExemptEvent Organizer Licence 205.00 210.00 2% ExemptCharge does not apply to not for profit organizationsMarriages Marriage Licence 135.00 140.00 4% ExemptSchedule V Part VI (Excise Tax Act (ETA))- ExemptMarriage Ceremony - Council Chambers 250.00 270.00 8% HSTIn Council Chambers during business hours.Marriage Ceremony - Other Location (plus applicable mileage) 300.00 325.00 8% HSTWithin Town limits - outside Town limits subject to mileage. Witness if required 25.00 30.00 20% HSTTwo witnesses are required for each ceremony. Other Burial Permits 20.00 25.00 25% ExemptSchedule V Part VI (ETA)- ExemptPhotocopying/ Printing double sided 0.55 0.58 5% HSTPhotocopying/ Printing single sided 0.50 0.52 4% HSTCommissioner of Oaths (Pension applications and bankruptcy forms exempt) 25.00 30.00 20% ExemptPension applications and bankruptcy forms Exempt.Register Document on Title 285.00 300.00 5% ExemptRemove/Release Document from Title 285.00 300.00 5% ExemptTitle Search 75.00 80.00 7% ExemptFreedom of Information Request (FOI) - Application Fee 5.00 5.00 0% ExemptInitial fee; Costs to fulfill request may apply, per S. 45(1) of MFIPPA.Town of TillsonburgPage 6Page 316 of 353
2023 Fees By‐lawFinanceItem 2022 Fee 2023 Fee % Change Tax Unit NotesCorporatePhotocopying/ Printing double sided 0.55 0.58 5%HST per pagePhotocopying/ Printing single sided 0.50 0.52 4%HST per pageInterest on overdue accounts (per month) 1.25% 1.25%0%HST per month Similar rate to taxes in arrears, per Municipal Act, 2001, c. 25, s. 345 (3)Tax DepartmentTax certificate 50.00 55.00 10% Exempt each Fee Increase for 2023Tax registration service costs 3,000.00 As per direct RealTax costs 0% Exempt eachTax Sale Registrations are handled by Realtax Recovery Specialists. This charge is no longer applicable. Tax Bill reprint 10.00 10.00 0% Exempt eachTax receipt 10.00 10.00 0% Exempt eachPayment Redistribution 15.00 15.00 0% Exempt eachPayment Refund Administration Fee - 25.00 NEW Exempt New Fee for 2023Water/Sewer Admin Charge 45.00 45.00 0% Exempt eachTax Statement (Paper Copy Only) 10.00 10.00 0% Exempt each Charge only for paper copyMortgage Billing Fee (per roll number/per billing) - 10.00 NEW Exempt each New Fee for 2023Past Due Notice Fee - 5.00 NEW Exempt each New Fee for 2023New Account Fee - 30.00 NEW Exempt each New Fee for 2023Addition to the Tax Roll - Cost Recovery + 25% - 25%NEW Exempt each New Fee for 2023Tax Sale Procedures - Cost Recovery + 25% - 25%NEW Exempt each New Fee for 2023CorporateNSF Fee 35.00 45.00 29% HST each Fee Increase for 2023Town of TillsonburgPage 7Page 317 of 353
2023 Fees By‐lawFireItem 2022 Fee 2023 Fee % Change Tax Unit NotesFireFalse Alarm Response Fee - Preventable Fire Alarm - Panel Alarms - 1st Offence 1/2 Current MTO Rates 1/2 Current MTO Rates Exempt Per Incident First Offence 50% of Regualr MTO RatesFalse Alarm Response Fee - Preventable Fire Alarm - Panel Alarms - 2nd and any additional Offence Current MTO Rates Current MTO Rates Per Incident 2 Apparatus responseFalse Alarm Response Fee - Work is being performed on a fire alarm system and the owner fails to notify Fire Department Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourEach incident based on 2 Apparatus responseMotor Vehicle Accident / Vehicle Fire Response Fee Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Motor Vehicle Accident or Vehicle Fire Response fee on a Provincial Highway Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsThis fee will be charged to the Ministry of Transportation for all vehicle accident or vehicle fire related services that occur on provincial highways. Natural Gas Leak Response Fee - Caused by an individual or company Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hour + materialsThis fee is chargeable where the fire department responds and determines that a natural gas incident has been caused directly bya person or company.Hazardous Materials Response fee Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hour + materialsThis fee is chargeable to the person or company that has control of a Hazardous Material that’s release has resulted in the response of the fire department.Fire Watch or Stand By Authorized by the Fire Chief Current MTO Rate + Consumables Current MTO Rate + Consumables (based on MTO set rate)Exempt per hour or half hourThis fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the propertywhere in the opinion of the fire chief or his designate a fire is likely to occur. Violation of Conditions of Burn Permit - 1st and any additional Offence Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourThis fee is charged to the property owner where the fire department attends a burn complaint and is required to extinguish an open air burn or where the open air by-law is contraviened and the fire department attends due due to a complaint.Open Air Burning -Illegal/Unauthorized Fire Current MTO Rates Current MTO Rates (based on MTO set rate)Exempt per hour or half hourFire Department Fee for Expenses Incurred for Equipment, Expertise, Materials, Required to Extinguish a Fire, including but not limited to heavy equipment, speiclized equipment, tow trucks, foam, Engineers etc.) Actual Cost Actual Cost Exempt Per Incident This fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the propertywhere in the opinion of the fire chief or his designate it is necessary to employ heavy equipment to extinguish a fire or protect adjacent properties from the spread of fire. Fee for MTO - ARIS Owner / Contact Information Search 45.00 50.00 11% HST Per Incident Fee added to the hourly fire department response charge any timethat the fire departent is required to access the MTO ARIS data base. This fee is 100% cost recovery only based on fee charged to the Town of Tillsonburg.Fee for Fire Department Incident Report 125.00 135.00 8% HST eachFee for Fire Department Investigation Report 235.00 245.00 4% HST eachFee for Fire Department File Search for Outstanding Orders / Inspection Reports / Incident Reports 125.00 125.00 0% HST each requestFee Fire Department Request Fire Code Inspection - Commercial, Industrial, or Institutional building less than 930m2 (10,000 sq.ft.) 250.00 265.00 6% HST each OBC Classification A, B, D, E & F. Residential (OBC C) removed for 2015 and listed separate.Fee for Fire Department Request Fire Code Inspection Each additional 185m2 (2000 sq.ft.) in a Commercial, Industrial or Institutional building 35.00 35.00 0% HST each New fee for additional area over base feeFee Fire Department Request Fire Code Inspection a Residential building up to and including 4 suites or apartments 250.00 265.00 6% HST each OBC Classification C. Separated from other occupancies for 2015.Fee Fire Department Request Fire Code Inspection each additional suite or apartment over base fee 35.00 35.00 0% HST each New fee for additonal unit(s). Fee per apartment over base fee.Town of TillsonburgPage 8Page 318 of 353
2023 Fees By‐lawFireItem 2022 Fee 2023 Fee % Change Tax Unit NotesFee Fire Department Request Fire Code Inspection of a licensed Occupancy excluding a daycare 250.00 265.00 6% HST eachFee Fire Department Request Fire Code Inspection of a Daycare Facility 100.00 100.00 0% HST eachFee for Fire Department Request to Conduct Verification of VO Fire Drill Scenario 250.00 265.00 6% HST each For verifying fire drills are conducted within established time limits in occupancies with vulnerable occupants. Cost recovery of Fee to Conduct Business License Inspection 90.00 100.00 11% Exempt eachFee for Re-Inspections if Violations not Remedied 250.00 265.00 0% HST each Subsequent inspections following the second. Fee charged to registered owner.Residential Smoke or Carbon Monoxide Alarm Installed in a Residence 50.00 55.00 10% HST, if not returnedeach Fee to Install Smoke and CO in Residence for ComplianceFire Department approval of a Demolition Permit issued by the Building Department. 125.00 135.00 8% HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 200.00 215.00 8% HST eachFee to Review Fireworks Display Application (F.2) Event 150.00 150.00 0% HST each Town of Tillsonburg sponsored event are Exempt from this fee.Fee to Review Licence to Conduct a Pyrotechnics (F.3) Display Application, Safety Plan Review, Site Plan Inspection 220.00 220.00 0% HST eachFee for Open Air Burn Permit 75.00 75.00 0% HST eachFee to Review Fire Safety Plan 100.00 125.00 25% HST eachFee to Review, Approve a Level 1 Risk Management Plan for TSSA Licence for Propane Storage 350.00 350.00 0% HST eachFee to Review, Approve Level 2 Risk Management Plan for TAAS Licence for Propane Storage, plus actual costs to retain a 3rd part engineer or other firm if required. 790.00 800.00 1% HST each Plus actual costs to retain a 3rd part engineer or other firm if required.Fee for Fire Safety Training, plus cost of materials 115.00 120.00 4% HSTper hourPlus cost of materialsFee for Fire Extinguisher Training (Theory) 110.00 120.00 9% HST Max 20 studentsFee for Fire Extinguisher Training (Practical with Burn Prop) 200.00 215.00 8% HSTFee to Recharge SCBA Breathing Cylinder 35.00 35.00 0% HST per cylinder Excludes customers with special agreementRental of Training Room (excluding emergency services) 225.00 235.00 4% HST per dayTown of TillsonburgPage 9Page 319 of 353
2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee 2023 Fee % Change Tax Unit NotesCommunity Centre - AquaticsWater Fitness - 10 passes59.0562.00 5% HST 10 passes UFS applicableLand Fitness - 10 passes59.0562.005% HST 10 passes UFS applicableLand Fitness (1/2 hour class) - 10 passes29.5531.00 5% HST 10 passesWater Fitness - 20 passes95.40100.15 5% HST 20 passes UFS applicableLand Fitness - 20 passes95.40100.155% HST 20 passes UFS applicableLand Fitness (1/2 hour class) - 20 passes47.7050.10 5% HST 20 passes30 minute Swimming Lesson 7.257.40 2% Exemptper lesson Schedule V, Part VI, UFS Applicable45 minute Swimming Lesson 7.657.80 2% Exemptper lesson Schedule V, Part VI, UFS Applicable60 minute Swimming Lesson8.108.25 2% Exemptper lesson Schedule V, Part VI, UFS ApplicableBronze Star66.2067.52 2% HST course UFS applicableBronze Medallion82.2583.90 2% HSTper course UFS applicableBronze Cross82.2583.90 2% HSTper course UFS applicableFirst Aid104.05106.15 2% HSTper course UFS applicableFirst Aid Recert72.8574.31 2% HST per course UFS applicableNational Lifeguard227.45232.00 2% HSTper course UFS applicableNational Lifeguard Recert54.1055.20 2% HSTper course UFS applicableAssistant Swimming Instructors School70.1071.50 2% HSTper course UFS applicableAdditional Fee28.9529.55 2% HSTper course UFS applicableSwim for Life Instructors School110.55112.75 2% HSTper course UFS applicableLifesaving Instructors110.55112.75 2% HSTper course UFS applicableSwim/Lifesaving Instructors227.45232.00 2% HST per course UFS applicablePrivate Lessons (14+ years) 20.40 20.80 2% HST per lesson UFS applicablePrivate Lessons 20.40 20.80 2% Exempt per lesson Youth, UFS applicableSemi-Private Lessons 14.05 14.35 2% Exempt per lessonLifesaving Sport Fundamentals 7.70 7.85 2% Exempt per lesson YouthSwim Synchro Swimming Lessons 7.70 7.85 2% Exemptper lesson YouthSynchronized Swimming Team 525.50 536.00 2% Exempt 9 Months Youth, UFS applicableFirst Aid Instructor 111.55 113.80 2% HSTper courseNational Lifeguard Instructor 160.15 163.35 2% HSTper course UFS applicableExaminer Standards/Advanced Instructors 40.20 41.00 2% HSTper course UFS applicableCommunity Centre - classes, courses, and campsBabysitting Course 57.45 58.60 2% Exempt 8hr course Schedule V, Part VIYouth Program 30 min class 6.50 6.65 2% Exemptper lesson Schedule V, Part VIYouth Program 45 min class 7.50 7.65 2% Exemptper lessonYouth Program 60 min class 8.50 8.70 2% Exemptper lesson Schedule V, Part VIYouth Program - Specialty Course 11.90 12.15 2% Exemptper lessonTeen Program 30 min 6.50 6.65 2% HSTper lessonTeen Program 45 min 7.50 7.65 2% HSTper lessonTeen Program 60 min 8.50 8.65 2% HSTper lessonKarate - Kids Karate 5.25 5.35 2% Exemptper lesson Schedule V, Part VIKarate - Tiny Tigers 4.25 4.35 2% Exemptper lesson Schedule V, Part VIWorkshops - 1/2 day28.65 29.20 2% HSTWorkshops - Specialty Course 86.55 88.30 2% HSTWorkshops - 8 hours 114.80 117.10 2% HSTYouth Camp - week 146.65 149.60 2% Exempt week Schedule V, Part VIYouth Camp day36.40 37.15 2% Exempt dailySchedule V, Part VIYouth Camp Lunch8.00 new Exempt each Schedule V, Part VIYouth Camp Special 202.30 206.35 2% Exempt week Schedule V, Part VIYouth Camp - short week 118.20 120.55 2% Exempt Schedule V, Part VICommunity Centre - EventsCommunity Centre - Facility RentalsArena - Internet Access Fee 100.00 100.00 0% HSTper yearArena - Weekdays before 5pm & after 11pm 99.80 101.80 2% HST hour Effective April through MarchArena - Weekdays after 5pm & weekends 185.50 189.20 2% HST hour Effective April through MarchTown of Tillsonburg10Page 320 of 353
2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee 2023 Fee % Change Tax Unit NotesArena - Minor 130.30 132.90 2% HST hour Effective April through MarchArena - Shinny 6.00 6.10 2% HSTper personArena - Ice Flat Rate 450.50 459.50 2% HSTper dayArena Floor - Commercial 2,373.85 2421.35 2% HSTper dayArena Floor - Full Use 1,788.55 1824.30 2% HSTper dayArena Floor - Flat Fee (no set up)585.15 596.85 2% HSTper dayArena Floor - Chilled Floor (additional fee)2,252.30 2297.35 2% HSTper dayArena Floor - Hourly League Fee 72.25 73.70 2% HSTper hourArena Floor - Set up Day/Tear Down Day894.30 912.20 2% HSTper dayArena Storage Room A 28.10 28.65 2% HSTper monthArena Storage Room B 16.95 17.30 2% HSTper monthArena Storage Room C 5.80 5.90 2% HSTper monthArena - Mini Practice Rink 48.05 49.00 2% HST hourAuditorium - Friday or Saturday563.05 574.30 2% HSTper dayAuditorium - Sunday - Thursday314.65 320.95 2% HSTper eveningAuditorium - Hourly 63.55 64.80 2% HSTRoom Set up & Decorating Fee (Day before)118.10 120.45 2% HSTBall Diamond - Occasional Use 84.45 86.15 2% HSTper dayBall Diamond - Seasonal Youth Team 84.45 86.15 2% HSTBall Diamond - Seasonal Team Practice 298.10 304.05 2% HSTper teamBall Diamond - Seasonal Adult Team 491.35 501.20 2% HSTper teamBall Diamond - 2-day Tournament (Annandale Diamonds)579.60 591.20 2% HST 2 daysBall Diamond - Tournament per diamond per day84.45 86.15 2% HSTper diamond/dayBall Diamond - portable washrooms - 1 day tournament 220.85 240.05 8% HST 2 unitsBall Diamond - portable washrooms - 2 day tournament 276.00 300.00 8% HST 2 unitsTractor with Groomer - Prep Friday83.95 85.65 2% HSTper eventTractor with Groomer - Prep Saturday42.00 45.00 7% HSTper eventTractor with Groomer - Prep Sunday42.00 45.00 7% HSTper eventTractor with Groomer - Repair Monday82.25 83.90 2% HSTper eventAdministrative Fees 110.35 112.55 2% HSTper eventSite clean up - 1 or 2 day event 179.65 183.25 2% HST 3 staffBall Diamond - Key Deposit 12.65 15.00 16% HST eachper keyBall Diamonds - Lights left on/equipment not stored 54.05 55.15 2% HSTper occurrenceDamage Deposit 551.80 562.85 2% ExemptDen - Fri or Sat 192.45 196.30 2% HSTper dayDen - Sun - Thursday 140.20 143.00 2% HSTper dayDen - Hourly 33.60 34.25 2% HSTEntire TCC Building - 1 arena 9am-4pm2,241.30 2286.15 2% HSTEntire TCC Building - 2 arenas 9am-4pm2,815.35 2871.65 2% HSTGibson House 74.60 76.10 2% HSTper dayGibson House - Hourly29.15 29.75 2% HSTper hourKinsmen Canteen 28.65 29.25 2% HST per dayKitchen Rental - Daily75.00 new HSTper eventKitchen Rental - 3 Day Weekend 200.00 new HSTper eventLobby Area 34.50 35.20 2% HSTMarwood B or C 74.60 76.10 2% HST per dayMarwood BC 145.70 148.60 2% HST per dayMarwood B or C - Hourly 28.15 28.70 2% HSTMarwood BC - Hourly 33.65 34.30 2% HSTMemorial Pavilion (full) or Kinsmen Bandshell 97.30 99.25 2% HST per dayMemorial Pavilion (half) or Kinsmen Bandshell 60.70 61.90 2% HST per dayMemorial Park for Major Concert (includes bandshell & 689.75 703.55 2% HST per event up to 4 Newman Park Gazebo 59.10 60.20 2% HST per dayParking Lot 118.10 120.45 2% HST per dayRotary Room 74.60 76.10 2% HSTRotary Room - Hourly 28.65 29.20 2% HSTRowing Club per month 104.50 106.60 2% HSTTown of Tillsonburg11Page 321 of 353
2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee 2023 Fee % Change Tax Unit NotesSchool Lessons 4.10 4.20 2% Exempt per person Youth, UFS applicableSoccer Field Rental - Adults (Gyulveszi Park) 5.00 new HST per hourSoccer Field Rental - Under age 14 (Gyulveszi Park) 5.00 new Exempt per hourSwim to Survive Rentals 96.85 98.70 2% Exempt per hour Youth, UFS applicableSwim to Survive Instructor Fee 21.00 25.00 16% HST per hourSwim Meet 332.35 339.00 2% HST per day UFS applicableSwim Meet Evening 163.05 166.30 2% HST per day UFS applicableSwim Team Practice 74.15 75.65 2% HST per hourStorage Pool Deck 29.15 29.75 2% HST per monthSwim Lane 16.50 16.85 2% HST per hourStorage Rooms 117.05 119.40 2% HST per contractStorage Office A 28.65 29.20 2% HST per monthStorage Office B 17.35 17.70 2% HST per monthStorage Office C 5.90 6.00 2% HST per monthPool - 0-50 swimmers 94.60 96.50 2% HST per hour UFS applicablePool - 101+swimmers 241.00 245.82 2% HST per hour UFS applicablePool - 51-100 swimmers 128.35 130.90 2% HST per hour UFS applicableWaterPark - 0-100 swimmers 337.90 344.65 2% HST hour UFS applicableWaterPark- 0-100 swimmers - extra hour 225.15 229.65 2% HST add. Hr. UFS applicableWaterpark 101-300 swimmers 459.50 469.70 2% HST hour UFS applicableWaterpark 101-300 swimmers - extra hour 337.90 344.65 2% HST add. Hr. UFS applicableWaterpark 300+ swimmers 619.45 631.85 2% HST hour UFS applicableWaterpark 300+ swimmers - extra hour 489.80 499.60 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100 swimmers 299.65 305.65 2% HST hour UFS applicableWaterpark Board of Ed 100 swimmers add. Hr. 166.45 169.80 2% HST add. Hr. UFS applicableWaterpark Board of Ed 100+ swimmers 532.80 543.45 2% HST hour UFS applicableWaterpark Board of Ed 100+ swimmers add. Hr. 266.50 271.85 2% HST add. Hr. UFS applicableCOVID Cleaning Fee 25.00 25.00 0% HST eachCOVID Cleaning Fee 50.00 50.00 0% HST eachCOVID Cleaning Fee 100.00 100.00 0% HST eachCommunity Centre - Leagues and MembershipsAdult League - Individual 62.95 64.20 2% HST eachAdult League - Team 406.35 414.50 2% HST per teamAdult League - OVA Refs Vollyball 590.00 601.80 2% HST per teamCourt Membership - Adult 56.25 57.40 2% HST SeasonalCourt Membership - Youth 20.25 20.65 2% HST SeasonalTennis Lessons - 1 hour 11.20 11.40 2% HST per lessonTennis Lessons - 1/2 hour 4.95 5.05 2% HST per lesson YouthTennis Advanced Lessons - 1 hour 11.75 12.00 2% HST per lessonTennis Lessons - 1 hour 90.00 91.80 2% HST 8 lessons UFS applicableTennis Lessons - 1/2 hour 39.45 40.25 2% HST 8 lessonsTennis Advanced Lessons - 1 hour 93.85 95.75 2% HST 8 lessonsAdult Pickleball Program (11 weeks) 44.00 new HST 11 weeksMembership - Land Fitness - 12 mo338.90new HST 12 monthMembership - Water Fitness - 12 mo 332.25 338.90 2% HST 12 monthMembership - Personal Training - 20 210.00 214.20 2% HST 20 sessions 1/2 hr UFS applicableMembership - Personal Training - 10 119.30 121.70 2% HST 10 sessions 1/2 hr UFS applicableMembership - Pool - 12 month 210.85 215.05 2% HST eachMembership - Pool - 6 month 147.95 150.90 2% HST eachTown of Tillsonburg12Page 322 of 353
2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee 2023 Fee % Change Tax Unit NotesMembership - Pool 20 Pass 70.10 71.50 2% HST eachMembership - Skate 20 Pass 70.10 71.50 2% HST eachMembership - Weight Training 60.15 61.35 2% HST up to 6 hoursMembership - HC Plus - 12 Month 640.00 new HST 12 monthMembership - HC Adult - 01 month 77.80 79.35 2% HST 1 monthMembership - HC Adult - 03 month 204.30 175.05 -17% HST 3 monthMembership - HC Adult - 12 month 457.05 466.20 2% HST 12 monthMembership - HC Adult - 5 pass 48.30 49.25 2% HST 5 visitsMembership - HC Adult - 10 pass 94.50 96.40 2% HSTMembership - HC Adult - 20 Pass 181.05 184.65 2% HST 20 VisitsMembership - HC Family - 01 month 175.50 179.00 2% HST 1 monthMembership - HC Family - 03 month 437.90 394.88 -11% HST 3 month Membership - HC Family - 12 month 916.35 934.70 2% HST 12 monthMembership - HC Student/Senior - 01 month 62.95 64.20 2% HST 1 monthMembership - HC Student/Senior - 12 month 337.80 344.55 2% HST 12 monthMembership - Student - 5 Passes 27.55 28.10 2% HST 5 visitsMembership - Student - 10 Passes 49.90 50.90 2% HSTMembership- Student - 20 Passes 89.50 91.30 2% HSTMembership - HC Glendale Student 103.80 105.90 2% HST 5 MonthMembership - Replacement Card 5.50 5.60 2% HST eachMembership - Squash Adult - 10 pass 93.85 95.75 2% HST per court (1hr)Pay as you go - AdmissionAquatfit/Fitness/Yoga Class 8.15 8.30 2% HST included eachFitness / Yoga (1/2 hr class) 4.10 4.15 1% HST included eachBoard of Education - Squash/HC 2.85 2.90 2% HST included UFS applicableBoard of Education - Arena/Pool 3.10 3.15 2% HST included UFS applicableDrop In Swimming Lessons 9.00 9.20 2% HST included per lesson Min Age of 12Drop In Swimming Lessons - ea. Additional child 5.55 5.65 2% HST included per lessonDrop-in Pickleball6.78 new HST included eachHealth Club Adult 10.95 11.15 2% HST included eachHealth Club - Youth 5.95 6.05 2% HST included eachSquash 11.20 11.40 2% HST included per court (1 hr) UFS applicableRoller Skate - Admission No skate rental 2.50 3.00 17% HST included UFS applicableSwim Child 2.50 2.55 2% HST included eachSwim Family 10.00 12.00 17% HST included eachSwim - Over 14 4.75 4.85 2% HST included eachSkate Child 2.50 2.55 2% HST included eachSkate Family 10.00 12.00 17% HST included eachSkate - Over 14 4.75 4.85 2% HST included each UFS applicableWallyball 11.70 11.90 2% HST included per court (1 hr) UFS applicableWaterpark 2-5 yrs - 0.00 0% HST included each UFS applicableWaterpark Grandparents Day - 0.00 0% HST included UFS applicableWaterpark 60 years & over 6.25 6.40 2% HST included each UFS applicableWaterprak 60 years & Over Half Price 3.15 3.20 2% HST included each UFS applicableWaterpark 6-14 yrs 5.75 5.85 2% HST included each UFS applicableWaterpark 6-14 yrs Half Price 2.90 2.95 2% HST included each UFS applicableWaterpark Additional Family Member 2.50 2.55 2% HST included each UFS applicableWaterpark Adult 8.25 8.45 2% HST included each UFS applicableWaterpark Adult Half Price 4.15 4.25 2% HST included each UFS applicableWaterpark Family 29.00 29.60 2% HST included per family of 5 UFS applicableTown of Tillsonburg13Page 323 of 353
2023 Fees By‐lawTillsonburg Community Centre (TCC)Programs 2022 Fee 2023 Fee % Change Tax Unit NotesWaterpark Family Half Price 14.50 14.80 2% HST includedper family of 5 UFS applicableWaterpark Tillsonburg Resident Pass (6 +) 40.00 40.80 2% HST per personWaterpark Non-resident Pass (Youth & Srs 60+) 55.00 56.10 2% HST per personWaterpark Non-resident Pass (Adult under 60) 75.00 76.50 2% HST per personCommunity Centre - Other feesLLWP Sponsorship 1200.00 new Exempt eachCommunity Swim/Skate Sponsorship 200.00 new Exempt eachSpecial Events: Expenses + 5% Administrative Fee new HstCapital Re-Investment Fee - Ice Rentals 2.50 new per hourAdmin - Refund Admin Fee 16.25 16.50 2% Exempt eachAdmin - Reprint receipt 5.40 5.50 2% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.80 11.00 2% HST Operational requirementsAdmin - Copies - Single sided 0.30 0.52 42% HSTAdmin - Copies - Double sided 0.35 0.58 40% HSTRentals - 8' wooden tables 5.80 5.90 2% HSTRentals - Black plastic chairs 2.20 2.25 2% HST eachDelivery of Table & Chairs( per round trip) 28.10 28.65 2% HSTRentals - Black curtains/hardware rental per foot 2.80 2.85 2% HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,148.20 1171.15 2% HST eachAdvertising - Community Arena Backlit 574.10 585.60 2% HST eachAdvertising - Memorial Arena Board 745.25 760.15 2% HST eachAdvertising - Community Arena Board 458.25 467.40 2% HST eachAdvertising - Ice Re-Surfacer - Side 574.10 585.60 2% HST eachAdvertising - Ice Re-Surfacer - Top 1,148.20 1171.15 2% HST eachAdvertising - Ice Re-Surfacer - 3 sides 2,539.35 2590.15 2% HST eachAdvertising - Skate Aid 10.60 10.80 2% HSTper monthAdvertising - Inside Front/Back Page Glossy 1,683.70 1717.35 2% HST eachAdvertising - Back Page Glossy 2,252.30 2297.35 2% HST eachAdvertising - Brochure 1/8 page 114.80 117.10 2% HST eachAdvertising - Brochure 1/4 page 200.90 204.90 2% HST eachAdvertising - Brochure 1/2 page 343.30 350.15 2% HST eachAdvertising - Brochure 1/2 page Inside/Back Page Glossy 675.65 689.15 2% HST eachAdvertising - Brochure Full page 686.70 700.45 2% HST eachAdvertising - Brochure Full page (internal corporate) 225.30 229.80 2% HST eachAdvertising - Miscellaneous 114.80 117.10 2% HST eachAdvertising - Digital Ad Set up 22.40 22.85 2% HST eachAdvertising - Digital Ad - Monthly(min. 3 mos term) 56.25 57.40 2% HST eachAdvertising - Digital Ad - Tournament/Special Events 56.25 57.40 2% HST eachAdvertising - Fence - Per Season 125.85 128.35 2% HST per seasonAdvertising - Fence - Per Year 251.85 256.90 2% HST annuallyAdvertising - Infocaster Set Up 52.00 53.05 2% HST eachAdvertising - Infocaster - Small Ad 26.00 26.50 2% HST per monthAdvertising - Infocaster - Large Ad 52.00 53.05 2% HST per monthAdvertising - Infocaster - Tournament/Special Event 52.00 53.05 2% HST eachA 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets Town of Tillsonburg14Page 324 of 353
2023 Fees By‐lawMuseumItem 2022 Fee 2023 Fee % Change Tax UnitMuseumMuseum-Admission-Adult 6.19 6.50 5%HSTdailyMuseum-Admission-Annual-Family Rate 46.02 48.30 5%HSTyearlyMuseum-Admission-Annual-Individual 20.35 21.35 5%HSTyearlyMuseum-Admission-Child 2.21 2.30 4%HSTdailyMuseum-Admission-Family Rate 12.39 13.00 5%HSTdailyMuseum-Admission-Group Rate 5.00 5.25 5%HSTdailyMuseum-Admission-Senior 5.09 5.35 5%HSTdailyMuseum-Admission-Student 3.10 3.25 5%HSTdailyMuseum Volunteer-Admission-Free FREE FREE dailyMuseum - Research (Genealogy) 25.00 30.00 20%HSTper hourMuseum-Permission Fees-Personal Use 2.50 4.50 80%HSTeachMuseum-Permission Fees-Pubication Use 5.50 8.50 55%HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate FREE FREE eachMuseum-Rentals-Program Room or Grounds & Gardens - 25 - 50 51.00 55.00 8%HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 51.00 75.00 47%HSTeachMuseum-Rentals-Kitchen 25.50 30.00 18%HSTeachMuseum-Rentals-Kitchen - Corporate 35.70 40.00 12%HSTeachMuseum-Rentals-Program Room - half day -non profite 51.00 55.00 8%HSThalf dayMuseum-Rentals-Program Room -full day - non profit 76.50 100.00 31%HSTfull dayMuseum-Rentals-Program Room-Corporate 76.50 100.00 31%HSThalf dayMuseum-Rentals-Program Room-Corporate 102.00 120.00 18%HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 102.00 120.00 18%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 61.20 70.00 14%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 76.50 85.00 11%HSTeachMuseum- School Program- per student (1 hour) 2.50 3.00 20%ExempteachMuseum - School Program - per student (2 hours) 3.50 4.00 14%ExempteachMuseum - School Program - In Class 35.00 newExempteachMuseum - School Program - per student (1.5 hours) 3.25 newExempteachMuseum- Programs & Workshops 5.00 0%eachMuseum- Programs & Workshops 10.00 0%eachMuseum- Programs & Workshops 15.00 0%eachMuseum- Programs & Workshops 20.00 0%eachMuseum- Programs & Workshops 25.00 0%eachMuseum- Programs & Workshops 30.00 0%eachMuseum- Programs & Workshops 35.00 0%eachMuseum- Programs & Workshops 40.00 0%eachMuseum- Programs & Workshops 45.00 0%eachMuseum- Programs & Workshops 50.00 0%eachTown of Tillsonburg Page 15Page 325 of 353
2023 Fees By‐lawMuseumItem 2022 Fee 2023 Fee % Change Tax UnitMuseum- Programs & Workshops 55.00 0%eachMuseum- Programs & Workshops 60.00 0%eachMuseum- Programs & Workshops 65.00 0%eachMuseum- Programs & Workshops 70.00 0%eachMuseum- Programs & Workshops 75.00 0%eachMuseum- Programs & Workshops 80.00 0%eachMuseum- Programs & Workshops 85.00 0%eachMuseum- Programs & Workshops 90.00 0%eachMuseum- Programs & Workshops 95.00 0%eachMuseum- Programs & Workshops 100.00 0%eachMuseum-Admission - Pratt Gallery only 2.65 3.00 13%HSTeachMuseum- Special Event- Lunch & Learn Series Pass 81.60 100.00 23%HSTMuseum- Special Event - Lunch & Learn- Single ticket 25.50 30.00 18%HSTMuseum - Special Event - Luncheon 30.60 35.00 14%HSTMuseum - Special Event - Dinner 56.10 60.00 7%HSTper eventMuseum - Special Event - Performance 40.80 40.80 0%HSTSpecial Events: Expenses + 5% admin fee - 0%HSTTown of Tillsonburg Page 16Page 326 of 353
2023 Fees By‐lawCemetery‐ParksItem 2022 Fee 2022 Perpetual Care Fee 2022 Net Fee 2023 Fee 2023 Perpetual Care Fee 2023 Net Fee % ChangeTax Unit NotesInterment RightsGrave 10 x 4 800.00 320.00 480.00 800.00 320.00 480.00 0%HSTgraveInfant Grave 3X3 225.00 150.00 75.00 225.00 175.00 50.00 0%HSTgrave Fee is set by the ProvinceCremation Grave 3x3 600.00 240.00 360.00 600.00 240.00 360.00 0%HSTgraveColumbarium Niche - Level 1 2,100.00 315.00 1,785.00 1,600.00 240.00 1,360.00 -24%HSTniche does not include engravingColumbarium Niche - Level 2 2,150.00 322.50 1,827.50 1,650.00 247.50 1,402.50 newHSTniche does not include engravingColumbarium Niche - Level 3 2,200.00 330.00 1,870.00 1,700.00 255.00 1,445.00 newHSTniche does not include engravingColumbarium Niche - Level 4 2,250.00 337.50 1,912.50 1,750.00 262.50 1,487.50 newHSTniche does not include engravingColumbarium Niche - Level 5 2,300.00 345.00 1,955.00 1,800.00 270.00 1,530.00 newHSTniche does not include engravingColumbarium Niche - Level 6 2,350.00 352.50 1,997.50 1,850.00 277.50 1,572.50 newHSTniche does not include engravingColumbarium Niche - Level 7 2,400.00 360.00 2,040.00 1,900.00 285.00 1,615.00 newHSTniche does not include engravingColumbarium Niche - Level 8 2,450.00 367.50 2,082.50 1,950.00 292.50 1,657.50 newHSTniche does not include engravingFamily Columbarium 10,400.00 1,560.00 8,840.00 10,400.00 1,560.00 8,840.00 0%HSTcolumbarium does not include engravingCemetery ServicesCemeteries Regulation Unit burial and cremation 12.00 12.00 12.00 12.00 0%Exemptinterment Fee is set by the ProvinceColumbarium Niche Open/Close 200.00 200.00 200.00 200.00 0%HSTeachAdult Interment 835.00 835.00 835.00 835.00 0%HSTeachLead in fee, per 1/2 hour minimum 30.00 30.00 30.00 30.00 0%HSTper 1/2 hourCharged if lead in requested by Funeral HomeChild/ Infant Interment 300.00 300.00 300.00 300.00 0%HSTeachLength is 5' or lessCremated Remains Interment Infant 200.00 200.00 200.00 200.00 0%HSTeachCremated Remains Interment Adult 350.00 350.00 350.00 350.00 0%HSTeachStatutory Holidays - Funeral FeeHST eachWeekend - Funeral Fee 10:00am - 3:00pmnew HST eachWeekend - Funeral Fee - before 10:00am or after 3:00pmnew HST eachDisinterment/Exhumation- Relocation in Same 2,087.50 2,087.50 2,087.50 2,087.50 0%HSTeachDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,878.75 1,878.75 1,878.75 1,878.75 0% HST eachDisinterment/Exhumation- Relocation in Another 1,565.63 1,565.63 1,565.63 1,565.63 0%HSTeachDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,409.06 1,409.06 1,409.06 1,409.06 0% HST eachDisinterment/Exhumation-Child Casket 750.00 750.00 750.00 750.00 0%HSTeachLength is 5' or lessDisinterment/Exhumation-Adult Cremains (Ground) 475.00 475.00 475.00 475.00 0%HSTeachDisinterment/Exhumation-Child/Infant Cremains 300.00 300.00 300.00 300.00 0%HSTeachMarker/Foundation ServicesUpright Monument Foundation (5' depth) 27.00 27.00 27.00 27.00 0%HSTper cubic footVeteran Standing Monument Setting 200.00 200.00 200.00 200.00 0%HSTeachFlat Marker with Granite Border & no concrete 50.00 50.00 50.00 50.00 0%HSTeachFlat Marker with 4" concrete border 125.00 125.00 125.00 125.00 0%HSTeachMonument Care & MaintenanceFlat Markers 50.00 50.00 100.00 - 0%HSTeachUpright Markers Up to 48" 100.00 100.00 200.00 - 0%HSTeachUpright Markers Over 48" 200.00 200.00 400.00 - 0%HSTeachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 45.00 45.00 45.00 45.00 0%HSTeachMemorial (Park) Benches 2,200.00 200.00 2,000.00 3,200.00 320.00 2,880.00 45% HST eachGeneology Requests (per 1/2 hr) by appointment 30.00 30.00 new HST per 1/2 hourFees are set by the Province.Perpetual care fees regulated by the Province 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee 25% surcharge on applicable interment fee 25% surcharge on applicable interment fee 50% surcharge on applicable interment fee 50% surcharge on applicable interment fee Town of TillsonburgPage 17Page 327 of 353
2023 Fees By‐lawPublic WorksItem 2022 Fee 2023 Fee % Change Tax UnitAirportAirport - Aircraft Parking Fees - Daily 10.00 10.00 0% HST per dayAirport - Aircraft Parking Fees - Monthly 60.00 60.00 0% HST per monthAirport - Aircraft Parking Fees - Yearly 600.00 600.00 0% HST per yearAirport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0% HST per half dayAirport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0% HST per full dayAirport - Basement Rental per hour 15.00 15.00 0% HST per hourAirport - Boardroom Long term rental 290.00 290.00 0% HST per weekAirport - Hangar Land Lease per Sq. Ft. Fee Annually, adjusted by CPI Ontario for the previous 12-month average Nov-Oct, if warranted through a market rate comparison 0.31 0.33 6.48% HST per Sq. Ft.Airport - Infrastructure fee < 5,000 SF hangar 550.00 550.00 0% HST upon signingAirport - Infrastructure fee > 5,000 SF hangar 1,100.00 1,100.00 0% HST upon signingAirport - Maintenance fee 130.00 130.00 0% HST per yearAirport Toque 12.00 12.00 0% HST per unitAirport Fuel Call Out Fee 50.00 50.00 0% HST per call outAirport Administration Fee 35.00 35.00 0% HST per unitAirport Hangar Application Fee 310.00 310.00 0% HST per applicationAirport Hangar Transfer Fee 160.00 160.00 0% HST per applicationAirport Development Permit Fee 620.00 620.00 0% HST per applicationAirport Corporate Parking Fee (waived with fuel purchase) 25.00 25.00 0% HST up to 4 hrsAirport Corporate Parking Fee (waived with fuel purchase) 50.00 50.00 0% HST per dayAirport Corporate Landing Fee (waived with fuel purchase) 40.00 40.00 0% HST per landingRoadsPublic Works Administration Fee 51.00 52.00 2%HST flat rateRoads-Labourer/Operator (per hour) 40.00 41.00 3%HST per hourRoads-Labourer/Operator Overtime (per hour) 55.00 61.50 12%HST per hourRoads-Labour Double Time 71.00 72.00 1%HST per hour1/2 Ton Pickup Truck 15.00 15.00 0%HST per hour1-Ton Truck 33.00 35.00 6%HST per hourSingle Axle Dump Truck 80.00 80.00 0%HST per hour With Plow & Wing 13.00 15.00 15%HST per hour With Sander/Salter 20.00 20.00 0%HST per hour With Plow, Wing & Sander/Salter 33.00 35.00 6%HST per hour With Anti-Icing System 4.50 5.00 11%HST per hourFront End Loader 70.00 70.00 0%HST per hour With Plow Blade 7.00 8.00 14%HST per hourTown of TillsonburgPage 18Page 328 of 353
2023 Fees By‐lawPublic WorksItem 2022 Fee 2023 Fee % Change Tax Unit With Snowblower 180.00 180.00 0%HST per hourBackhoe 50.00 50.00 0%HST per hourGrader 75.00 75.00 0%HST per hourStreet Sweeper 80.00 80.00 0%HST per hourSidewalk Machine 45.00 47.00 4%HST per hour With Plow 6.00 7.00 17%HST per hour With Sander 5.00 6.00 20%HST per hour With Snowblower 18.00 20.00 11%HST per hour With Plow & Sander 11.00 12.00 9%HST per hour With Snowblower & Sander 23.00 25.00 9%HST per hour With Angle Broom 8.50 9.00 6%HST per hour With Flail Mower 10.00 12.00 20%HST per hour With Cold Planer 35.00 35.00 0%HST per hourLeaf Vacuum 90.00 90.00 0%HST per hourLine Striper 12.00 12.00 0%HST per hourSewer Rodder 95.00 95.00 0%HST per hourWood Chipper 25.00 25.00 0%HST per hourZero Radius Mower 30.00 30.00 0%HST per hourPortable Pump 35.00 35.00 0%HST per hourWalk Behind Snowblower 2.50 3.00 20%HST per hourWalk Behind Push Mower 2.50 3.00 20%HST per hourChainsaw 2.50 3.00 20%HST per hourTrimmer 2.00 3.00 50%HST per hourSmall Generator 10.00 10.00 0%HST per hourUtility Trailer 9.00 10.00 11%HST per hourConstruction & Demolition Disposal Cost Recovery Fee 25.00 25.00 0%HST per loadTown of TillsonburgPage 19Page 329 of 353
2023 Fees By‐lawTransitItem 2022 Fee 2023 Fee % ChangeTax UnitT-GO IN-TOWNTicket - Adult - Single Ride 2.50 2.50 0%ExemptSingle RideTicket - Adult - 10 Ride Pass 20.00 20.00 0%Exempt10 Ride PassTicket - Adult - Day Pass 8.00 8.00 0%ExemptDay PassTicket - Adult - Monthly Pass 60.00 60.00 0%ExemptMonthly PassTicket - Seniors (60+) - Single Ride 2.00 2.00 0%ExemptSingle RideTicket - Seniors (60+) - 10 Pass Ride 16.00 16.00 0%Exempt10 Ride PassTicket - Seniors (60+) - Day Pass 6.00 6.00 0%ExemptDay PassTicket - Seniors (60+) - Monthly Pass 48.00 48.00 0%ExemptMonthly PassTicket - Students - Single Ride 2.00 2.00 0%ExemptSingle RideTicket - Students - 10 Ride Pass 16.00 16.00 0%Exempt10 Ride PassTicket - Students - Day Pass 6.00 6.00 0%ExemptDay PassTicket - Students - Monthly Pass 48.00 48.00 0%ExemptMonthly PassTicket - Children (5 and under) - Single Ride FREE FREE Single RideTicket - Children (5 and under) - 10 Ride Pass FREE FREE 10 Ride PassTicket - Children (5 and under) - Day Pass FREE FREE Day PassTicket - Children (5 and under) - Monthly Pass FREE FREE Monthly PassTicket - Support Person - Single Ride FREE FREE Single RideTicket - Support Person - 10 Ride Pass FREE FREE 10 Ride PassTicket - Support Person - Day Pass FREE FREE Day PassTicket - Support Person - Monthly Pass FREE FREE Monthly PassTicket - Veteran - Single Ride FREE FREE Single RideTicket - Veteran - 10 Ride Pass FREE FREE 10 Ride PassTicket - Veteran - Day Pass FREE FREE Day PassTicket - Veteran - Monthly Pass FREE FREE Monthly PassAdvertising – T:GO In-Town Vehicle (1 Month) 438.00 438.00 HSTAdvertising – T:GO In-Town Vehicle (3 Months) 1,008.00 1,008.00 HSTAdvertising – T:GO In-Town Vehicle (6 Months) 1,818.00 1,818.00 HSTT:GO INTER-COMMUNITY Ticket - Adult - Single Ride 10.00 10.00 0%ExemptSingle RideTicket - Adult - 10 Ride Pass 80.00 80.00 0%Exempt10 Ride PassTicket - Adult - Day Pass 20.00 20.00 0%ExemptDay PassTicket - Adult - Monthly Pass 200.00 200.00 0%ExemptMonthly PassTicket - Seniors (60+) - Single Ride 8.00 8.00 0%ExemptSingle RideTicket - Seniors (60+) - 10 Pass Ride 65.00 65.00 0%Exempt10 Ride PassTicket - Seniors (60+) - Day Pass 16.00 16.00 0%ExemptDay PassTicket - Seniors (60+) - Monthly Pass 160.00 160.00 0%ExemptMonthly PassTown of TillsonburgPage 20Page 330 of 353
2023 Fees By‐lawTransitItem 2022 Fee 2023 Fee % ChangeTax UnitTicket - Students - Single Ride 8.00 8.00 0%ExemptSingle RideTicket - Students - 10 Ride Pass 65.00 65.00 0%Exempt10 Ride PassTicket - Students - Day Pass 16.00 16.00 0%ExemptDay PassTicket - Students - Monthly Pass 160.00 160.00 0%ExemptMonthly PassTicket - Children (5 and under) - Single Ride FREE FREE Single RideTicket - Children (5 and under) - 10 Ride Pass FREE FREE 10 Ride PassTicket - Children (5 and under) - Day Pass FREE FREE Day PassTicket - Children (5 and under) - Monthly Pass FREE FREE Monthly PassTicket - Support Person - Single Ride FREE FREE Single RideTicket - Support Person - 10 Ride Pass FREE FREE 10 Ride PassTicket - Support Person - Day Pass FREE FREE Day PassTicket - Support Person - Monthly Pass FREE FREE Monthly PassTicket - Veteran - Single Ride FREE FREE Single RideTicket - Veteran - 10 Ride Pass FREE FREE 10 Ride PassTicket - Veteran - Day Pass FREE FREE Day PassTicket - Veteran - Monthly Pass FREE FREE Monthly PassAdvertising – T:GO Inter-Community Vehicle (1 Month) 507.00 507.00 HSTAdvertising – T:GO Inter-Community Vehicle (3 Months) 1,077.00 1,077.00 HSTAdvertising – T:GO Inter-Community Vehicle (6 Months) 1,887.00 1,887.00 HSTTown of TillsonburgPage 21Page 331 of 353
2023 Fees By‐lawUtilityItem 2022 Fee 2023 Fee % Change Tax Unit NotesUtility-Returned Cheque Fee (plus bank charges) 15.00 15.00 0% HST eachas per OEB rate scheduleUtility-Account Set Up / Change of Occupancy Fee 30.00 30.00 0% HST eachas per OEB rate scheduleUtility-Late Payment (per annum) 19.56% 19.56%0% HST %as per OEB rate scheduleUtility-After Hour Reconnect (at meter) 185.00 185.00 0% HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at meter) 65.00 65.00 0% HST eachas per OEB rate scheduleUtility-During Hours Reconnect (at mpole) 185.00 185.00 0% HST eachas per OEB rate scheduleUtility-Special Meter Reading 30.00 30.00 0% HST eachChanges to rates must be approved by the OEBUtility-Service Call (after hours) 165.00 165.00 0% HST eachas per OEB rate scheduleUtility-Access to Utility Poles 44.50 44.50 0% HST eachas per OEB rate scheduleUtility-Miscellaneous Materials Mark Up 0.25 0.25 0% HST %Changes to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 30 ft 1.50 1.50 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 35 ft 2.25 2.25 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 150 W 3.75 3.75 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 175 W 3.75 3.75 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 250 W 4.00 4.00 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 400 W 4.00 4.00 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 70 W 3.50 3.50 0% HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Labour 62.50 65.00 4% HST hourUtility-Truck Charges - #26 15.00 17.00 13% HST hourUtility-Truck Charges - #30 15.00 17.00 13% HST hourUtility-Truck Charges - #41 20.00 22.00 10% HST hourUtility-Truck Charges - #65 67.50 70.00 4% HST hourUtility-Truck Charges - #66 67.50 70.00 4% HST hourUtility-Truck Charges - #68 75.00 77.00 3% HST hourUtility-Truck Charges - #74 65.00 68.00 5% HST hourUtility-Truck Charges - #22 15.00 17.00 13% HST hourUtility-Truck Charges - #28 15.00 17.00 13% HST hourUtility-Truck Charges - #44 30.00 33.00 10% HST hourUtility-Truck Charges - #45 15.00 17.00 13% HST hourUtility-Sewer Camera Job - 1 hour minimum 55.00 58.00 5% HST hour1 hour minimumTown of TillsonburgPage 22Page 332 of 353
2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee 2023 Fee % ChangeTaxUnitNotesBag Tags2.00 2.00 0%incl HST per tag County approvedBlue Box (apartment ) 3.50 3.50 0%incl HST County approvedBlue Box (83 Litre) 6.20 6.20 0%incl HST County approvedBlue Box Lid (83 Litre) 2.70 2.70 0%incl HST County approvedComposter10.00 10.00 0%incl HST County approvedRain barrels53.00 65.00 23%incl HST County approvedGreen Cones 50.00 50.00 0%incl HST County approvedFine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private property Fine - allow or permit an animal to trespass on private property Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Fine - Fail to ensure that the animal enclosure is kept free of offensive odour Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be negatively affected Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Fine - fail to keep dog license fixed on dog/cat Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kitten Fine - fail to notify license issuer upon sale of puppy/kitten Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Fine - Fail to obtain dog/cat license Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at large Fine - fail to prevent an animal from running at large Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessities Fine - Fail to provide animal with basic necessities Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwith Fine - fail to remove or dispose of animal excrement forthwith Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to renew dog/cat license Fine - fail to renew dog/cat license Fine - fail to renew dog/cat license Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dog Fine - failing to muzzle potentially dangerous dog or dangerous dog Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Fine - Failing to restrain dog from causing noise Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dog Fine - failing to restrain potentially dangerous dog or dangerous dog Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 23Page 333 of 353
2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee 2023 Fee % ChangeTaxUnitNotesFine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle order Fine - Failure to comply with conditions of muzzle order Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the species Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adequate for the needs of the species Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proof Fine - Failure to ensure that the animal enclosure is escape-proof Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Fine - Failure to ensure that the animal enclosure is of a size/in condition such that the animal may extend its lefs, wings and body to their full extent, stand sit and perch Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to post sign Fine - failure to post sign Fine - failure to post sign Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Fine - Failure to store feed in a rodent-proof container Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than three dogs Fine - Harbouring more than three dogs Fine - Harbouring more than three dogs Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than two cats Fine - Harbouring more than two cats Fine - Harbouring more than two cats Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Fine - have dog on leash exceeding two metres Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Fine - Keep animal in unsanitary conditions Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping more than ten pigeons Fine - Keeping more than ten pigeons Fine - Keeping more than ten pigeons Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping prohibited animals Fine - Keeping prohibited animals Fine - Keeping prohibited animals Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Fine - keeping prohibited animals - agricultural lands Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Fine - Offering for sale, selling, making available Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - operate a kennel without a license Fine - operate a kennel without a license Fine - operate a kennel without a license Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying fees Fine - retrieve a dog and or cat from pound keeper without paying fees Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 24Page 334 of 353
2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee 2023 Fee % ChangeTaxUnitNotesFine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Fine - unlawfully transferred dog/cat tag Exemptper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.AGCO Required LicencesRaffle 3% of prize value 3% of prize value 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar $10 per wheel, 3 wheels max $10 per wheel, 3 wheels max 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Bingo 2 percent 2 percent 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bazaar/Raffle 3% up to $5000 3% up to $5000 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO) Bingo Only 2% up to $5500 2% up to $5500 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO)Break Open @ other location 3% x # of units X total prize/unit 3% x # of units X total prize/unit 0%Exempt each Alcohol & Gaming Commission of Ontario (AGCO)Break Open @ own location 2% x # of units X total prize/unit 2% x # of units X total prize/unit 0%ExempteachAlcohol & Gaming Commission of Ontario (AGCO)PoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 0% Exempt eachDuplicate Copy of Criminal and Police Record Check 5.00 5.00 0%incl HSTeachCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) FREE FREE 0% Exempt eachFingerprints (OPP charge) 26.50 26.50 0%incl HSTeachFee Payable to Minister of FinanceFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0%incl HSTeachFee Payable to Minister of FinanceOccurrence Confirmation Reports/Incident Reports 42.25 42.25 0%incl HSTeachStatements 42.25 42.25 0%incl HSTeachTechnical Traffic Collision Reports 565.00 565.00 0%incl HSTeachReconstructionist Report 1,130.00 1,130.00 0%incl HSTeachFalse Alarm 200.00 200.00 0% per incidentFalse Alarm - appeal fee 45.00 45.00 0% Non refundablePAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 0%incl HSTHourly Vehicle Usage Fee (note 1) 28.25 28.25 0%incl HST2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0%incl HST2014 Hourly Supervisor Rate - PDS (note 1) 83.17 83.17 0%incl HSTOwner dumping debris on own lands Owner dumping debris on own lands Owner dumping debris on own lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Owner failing to tag garbage Owner failing to tag garbage Owner failing to tag garbage Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - double parking Parking - double parking Parking - double parking Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - for longer period than provided Parking - for longer period than provided Parking - for longer period than provided Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - in loading zone Parking - in loading zone Parking - in loading zone Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - near fire hydrant Parking - near fire hydrant Parking - near fire hydrant Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - no parking (2am-7am) Parking - no parking (2am-7am) Parking - no parking (2am-7am) Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Obstructing Traffic Parking - Obstructing Traffic Parking - Obstructing Traffic Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Parking - parking in handicapped parking space without permit Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 25Page 335 of 353
2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee 2023 Fee % ChangeTaxUnitNotesParking - Parking/standing in fire route Parking - Parking/standing in fire route Parking - Parking/standing in fire route Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - prohibited area Parking - prohibited area Parking - prohibited area Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - too close to corner Parking - too close to corner Parking - too close to corner Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - too close to curb Parking - too close to curb Parking - too close to curb Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Parking - Wrong side of road Parking - Wrong side of road Parking - Wrong side of road Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person assisting dumping debris on private lands Person assisting dumping debris on private lands Person assisting dumping debris on private lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person dumping debris on private/public lands Person dumping debris on private/public lands Person dumping debris on private/public lands Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Person fail to immediate remove debris Person fail to immediate remove debris Person fail to immediate remove debris Exempt per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Owner - fail to tag garbageexempt Schedule V Part VI (ETA)- ExemptSchedule V Part VI (ETA)- ExemptFail to enclose swimming pool during construction 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to properly enclose swimming pool with temporary enclosure 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Permit construction of swimming pool not completely enclosed with swimming pool enclosure 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip hydro massage pool with secure cover 350.00 350.00 0% noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-closing device 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with self-latching device 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to equip swimming pool gate with operable lock 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to maintain swimming pool fence to a safe condition and good repair 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Construct or permit swimming pool enclosure not in compliance with height requirement 350.00 350.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or alter a sign in the Town of Tillsonburg before obtaining a permit from the Chief Building Official 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or permit community bulletin sign on town property, without town approval 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a temporary community sign, without town approval 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a mobile sign – closer than 30.0 meters or (98.44 ft) from any other mobile sign 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect or display a mobile sign that is not located on the same property as the business which it is advertising. 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a prohibited sign on land owned by the Town 200.00 200.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a sidewalk sign on a public street and did not position as to provide a minimum of 1.5 meters of unobstructed sidewalk space 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 26Page 336 of 353
2023 Fees By‐lawNon‐Controlled Town FeesItem 2022 Fee 2023 Fee % ChangeTaxUnitNotesDid erect a sign located on a premise which does not specifically identify or advertise a business, service, or occupant of the premises where it is located 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Did erect a vehicle/trailer sign on a non-motorized vehicle, where the purpose of the sign meets the definition of a sign under the By-law 100.00 100.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Operate a vehicle for hire without a licence. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Operate vehicle not licenced as a vehicle for hire. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display taxicab plate. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to submit vehicle for inspection. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to produce licence upon demand. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Permit smoking in taxicab. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Failure to display tariff card. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Charge fare not prescribed in fare schedule. 250.00 250.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fail to accept service animal into taxicab. 400.00 400.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke on town walkway 105.00 105.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 m of any town facility entrance or exit 105.00 105.00 0%none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Library Lane entrance 105.00 105.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Smoke within 9 metres of Town Centre Mall 105.00 105.00 0% none per infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Town of TillsonburgPage 27Page 337 of 353
Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-073
A BY-LAW to authorize a collective agreement between the Tillsonburg
Firefighter’s Association and the Corporation of the Town of Tillsonburg.
WHEREAS The Town of Tillsonburg is desirous of entering into the collective
agreement with the Tillsonburg Dispatchers Firefighters’ Association;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT the collective agreement attached hereto as Schedule “A” forms part of
this By-Law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached
agreement marked as Schedule “A” on behalf of the Corporation of the Town of
Tillsonburg;
3. THAT this By-Law shall come into force and take effect on the date it is passed.
READ A FIRST AND SECOND TIME THIS 11th day of SEPTEMBER, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of SEPTEMBER,
2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
Page 338 of 353
Page 1 of 14
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
Association Agreement,
made pursuant to the terms of the Fire Protection and Prevention Act, 1997
Between:
The Corporation of the Town of Tillsonburg, (the “Corporation”)
AND
The Tillsonburg Fire Fighters Association (the “Association”)
Effective: January 1, 2023 to December 31, 2025
Page 339 of 353
Page 2 of 14
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
TABLE OF CONTENTS
ARTICLE 1 GENERAL PURPOSE ..................................................................................................... 3
ARTICLE 2 WAGES .......................................................................................................................... 3
ARTICLE 3 BENEFITS ...................................................................................................................... 3
ARTICLE 4 UNIFORM ....................................................................................................................... 3
ARTICLE 5 MEDICAL COSTS .......................................................................................................... 5
ARTICLE 6 PROMOTIONS ............................................................................................................... 5
ARTICLE 7 GRIEVANCE PROCEDURE ........................................................................................... 5
ARTICLE 8 LEAVE OF ABSENCE .................................................................................................... 7
ARTICLE 9 VACATION ..................................................................................................................... 7
ARTICLE 10 PROGRESSIVE DISCIPLINE ......................................................................................... 7
ARTICLE 11 LABOUR MANAGEMENT .............................................................................................. 9
ARTICLE 12 TRAINING ...................................................................................................................... 9
Signature Page .................................................................................................................................... 11
APPENDIX A ....................................................................................................................................... 12
APPENDIX “B” .................................................................................................................................... 13
APPENDIX “C” ................................................................................................................................... 14
Page 340 of 353
Page 3 of 14
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
ARTICLE 1 GENERAL PURPOSE
The Corporation recognizes the Association as the sole bargaining agent for all suppression
firefighters as defined by subsection 1 (1) of the Fire Protection and Prevention Act, 1997
(FPPA) and the Establishing and Regulating By-Law, enacted by the Town of Tillsonburg.
ARTICLE 2 WAGES
2.01 The Corporation shall pay the Members of the Association in accordance with
Appendix “A” to this Agreement, attached hereto and forming part of this
Agreement.
2.02 The Corporation shall pay Members of the Negotiating Committee their regular
hourly rate of pay per hour as defined in Appendix “A” for meetings directly with the
Corporation’s negotiating team. It is understood that all preparation time associated
with negotiations prior to and in between meetings with the Corporation will be at no
cost to the Corporation. Timesheets will be submitted immediately post meeting to
the Fire Chief.
2.03 The Corporation shall make an annual Association payment by January 31 in
accordance with Appendix “A” to this agreement. The Association payment amount
shall be paid based on 34 firefighters.
ARTICLE 3 BENEFITS
3.01 The Corporation agrees that actively employed members of the Association, for which
no coverage is available at their regular place of employment, be permitted to enroll in
the Corporation’s medical and/or dental insurance policy, on the clear understanding
that the cost for such benefits be deducted from the Member’s salary and is not to be
paid for nor contributed towards by the Corporation.
3.02 The Corporation agrees to provide 24/7 accident insurance coverage - provided by
Volunteer Firefighter’s Insurance Services, Inc. to each Member. The cost of such
insurance shall be paid by the Corporation. Benefits details are summarized in
Appendix “C”. The Corporation shall provide a copy of the insurance policy annually to
the Association including clear instructions on how to file a claim for this insurance.
3.03 Gym Membership - The Corporation shall provide members a membership at the
Tillsonburg Community Centre at no charge, and the member may choose to upgrade
the membership to a family membership. The family membership portion, which shall be
a taxable benefit, is being paid by members.
ARTICLE 4 UNIFORM
4.01 Each member is eligible upon hire and shall be reimbursed up to – (2023 - $200, 2024 -
$220, 2025 - $240) for safety boots and subsequently every two years, or as deemed
acceptable by the Fire Chief or his / her designate. Firefighters will purchase boots
Page 341 of 353
Page 4 of 14
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
that are CSA approved and black in colour. Boots must be approved by the Fire Chief
or his / her designate.
4.02 The Corporation agrees to provide each Firefighter with station wear upon their
appointment as a Probationary Firefighter. The style of station wear shall be agreed
upon by the Fire Chief or his / her designate and shall include the following:
a. Two (2) collared shirts with approved shoulder flashes and epaulets
b. Two (2) pair of duty pants
c. One (1) tie
d. One (1) tie clip
e. One (1) Tillsonburg Fire Department badge for duty shirt
f. One (1) Tillsonburg Fire Department name tag for duty shirt
g. One (1) Black belt for pants
h. Two (2) T Shirts (Annually)
4.03 The Corporation agrees to provide each Firefighter with Class “A” Dress Uniform upon
their appointment as a 2nd Class Firefighter. The style of Class “A” Dress Uniform
shall be agreed upon by the Fire Chief or his / her designate and shall include the
following:
h. One (1) dress tunic
i. One (1) dress pant
j. One (1) dress shirt (Blue) with approved shoulder flashes and epaulets
k. One (1) dress belt
l. One (1) tie with tie clip
m. One (1) cap with badge
n. One (1) Tillsonburg Fire Department badge for dress tunic
o. One (1) Tillsonburg Fire Department name tag for dress tunic
p. One (1) pair of dress shoes
q. Years of Service marks, rank identifiers and service medals to be awarded as
required
4.04 In addition to the above items, officers shall be issued the following:
a. One (1) long sleeve dress shirt (White) with shoulder flashes and epaulets
b. One (1) short sleeve dress shirt (White) with shoulder flashes and
epaulets.
c. One (1) pair of collar insignia for dress tunic and shirts
d. One (1) light weight jacket with approved shoulder flashes and epaulets
4.05 Station Wear and Class “A” Uniforms shall be replaced as required due to normal fire
department wear and tear.
Page 342 of 353
Page 5 of 14
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
ARTICLE 5 MEDICAL COSTS
5.01 The Corporation shall cover costs for medicals associated with Members
acquiring and maintaining their DZ driver’s license including training course (Max
$500) and medicals (Max $150) required by Ministry of Transportation to maintain
DZ licence.
5.02 The Corporation shall cover costs associated with work related risk immunizations
required for the health and safety of the Members that are not covered by OHIP.
5.03 The Corporation shall pay medical costs to a (Max $75) for Functional Abilities
Form assessments requested by the Corporation.
ARTICLE 6 PROMOTIONS
6.01 The Corporation and the Association agree to promotional requirements in
accordance with Appendix “B” to this Agreement, attached hereto and forming part
of this Agreement.
ARTICLE 7 GRIEVANCE PROCEDURE
7.01 A grievance is a complaint, dispute or controversy in which it is claimed that either
party has failed in an obligation under this Agreement and which involves the
interpretation, application, administration or alleged violation of the provisions of this
Agreement.
7.02 The Corporation and the Association agree to the following grievance procedure to
resolve concerns relating to this Agreement or any Corporation policy, procedure or
guideline.
7.03 The Association shall appoint a Grievance Committee of three (3) members in
accordance with its constitution and by-laws for the purpose of attempting to settle
any grievances, which may arise, in accordance with the following procedure. The
Association shall notify the Employer of the names of the employees serving as
members of, and any changes in the Grievance Committee.
7.04 No grievance shall be considered where the circumstances giving rise to it
occurred or originated more than five (5) days before the submission of the
grievance.
7.05 The word "day" shall mean calendar day, excluding Saturdays, Sundays and statutory
holidays, for the purpose of this Article. The following procedure shall be utilized when a
grievance is initiated by an employee, a group of employees, or the Association.
7.06 Should the Corporation fail to comply with the identified time limits, the Association
Page 343 of 353
Page 6 of 14
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
may appeal immediately to the next step. Should the Association fail to comply with
the time limits herein, the grievance shall be considered abandoned. Time limits may
be extended by mutual consent.
7.07 Both parties agree that all grievances should be dealt with promptly and every effort
should be made to settle grievances as close to the source as possible. Before
resorting to the Formal Grievance Procedure below, the complaint, which may lead to
a formal grievance, should be discussed with the immediate supervisor, in an effort to
resolve the complaint.
7.08 In the event that an employee covered under this Agreement believes he/she has a
grievance, the employee shall, as quickly as possible, bring the matter to the
Grievance Committee. The Grievance Committee shall give due consideration to any
matter brought to it by a member, and if they are satisfied that there is just cause for a
grievance it shall be reduced to writing, setting out the nature of the grievance and the
remedy sought. The grievance shall then be taken forward as follows:
Step 1: Within five (5) days after the matter giving rise to the grievance first arose, the
grievance shall be filed with the Fire Chief or delegate, and a meeting shall be
scheduled as quickly as possible, to try to resolve the matter. The Fire Chief or
delegate shall render his/her decision in writing within five (5) days from the date of
the meeting.
Step 2: Failing satisfactory settlement within five (5) days after receiving the written
decision under Step 1, the Grievance Committee, shall present the grievance, in
writing, to the Manager of Human Resources, and a meeting shall be scheduled as
quickly as possible, with the Manager of Human Resources, or their designated
representatives, to try to resolve the matter. A decision shall be given in writing within
fourteen (14) days after the grievance was first presented to the Manager of Human
Resources.
Step 3: Failing satisfactory settlement within five (5) days after receiving the written
decision under Step 1, the Grievance Committee, shall present the grievance, in
writing, to the CAO of the Corporation, and a meeting shall be scheduled as quickly
as possible, with the CAO or their designated representatives, to try to resolve the
matter. A decision shall be given in writing within fourteen (14) days after the
grievance was first presented to the CAO.
Step 4: Failing settlement through the procedures set out in Steps 1 and 2 above,
the Fire Chief, the CAO (or designate), shall apprise Council of the Grievance. Upon
agreement of both parties the matter in dispute shall be submitted to a Mediation
process.
Page 344 of 353
Page 7 of 14
Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
Step 5: Failing settlement through the procedures set out in Steps 1, 2 and 3 above,
the matter in dispute shall be submitted to a Board of Arbitration appointed in the
manner set out in the Fire Protection and Prevention Act, 1997 and all relevant
amendments thereto.
ARTICLE 8 LEAVE OF ABSENCE
8.01 If a member requests a leave of absence for any reason, the leave, if approved by
the Fire Chief or his/her designate, will be for a maximum duration of twelve
(12) months. At the end of twelve (12) months the firefighter must return or they will
have been considered to have resigned unless the Fire Chief or his / her designate
grants an extension. Leave of absence will not be granted during probation.
8.02 If a member requests a leave that falls within the Employment Standards Act (ESA),
they would be granted said leave for the time allowed under the Act. From the time
the leave is granted the firefighter’s honorarium will continue to be paid for a period of
three (3) months. At the end of the – three (3) months the honorarium would cease. If
the leave is medical in nature, a physician statement will be required indicating the
firefighter is fit to return to duty. If there are restrictions in place, the employer will review
and determine if an accommodation can be made.
ARTICLE 9 VACATION
9.01 Vacation Time – Members shall be entitled to vacation time as set out in Table 9.01 and
their honorarium shall continue to be paid while they are on vacation according to Appendix A.
Table 9.01
Eligible Years of Service – Calculated by a
total of years that the member has worked
for the Tillsonburg Fire and Rescue
Services
Vacation Time
12 months complete Two weeks
4 years complete Three weeks
10 years complete Four weeks
18 years complete Five weeks
25 years complete Six Weeks
9.02 All wages paid are inclusive of statutory vacation pay in accordance with the
Employment Standards Act.
ARTICLE 10 PROGRESSIVE DISCIPLINE
10.01 Progressive Discipline – To the extent appropriate in the circumstances, the
Corporation will follow a progressive discipline policy, with disciplinary
consequences advancing in severity with each incident deserving of discipline. Any
violation of a rule or policy contained in this Policy will be considered to be an
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Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
incident deserving of discipline, notwithstanding that the rule or policy breached
may not specifically describe discipline as a consequence.
10.02 In certain circumstances, having regard to the severity of the incident, affect the
employee's performance, workplace habit or other workplace conduct, the
Corporation may advance past a step or steps in the scale of progression, including
directly to termination for cause. In cases of the least serious nature, the Corporation
may repeat a step in the scale of progression.
10.03 The Corporation is not required to follow this policy for employees within their
probationary period.
10.04 The Disciplinary Scale of Progression is as follows:
i. Counseling
ii. Verbal Warning
iii. Written Warning
iv. Suspension
v. Termination
10.05 The procedure is as follows:
Step 1: Verbal Warning: This warning will be issued on the first unsatisfactory
performance and/or misconduct. A disciplinary memo will be completed and added to
the employee’s personnel file.
Step 2: Written Warning: This warning serves to firmly call the employee’s attention to
continued unsatisfactory performance and/or misconduct. A disciplinary form will be
completed and added to the employee’s personnel file. The report will include the
cause for warning, the employee’s explanation, the recommended corrective action,
and a statement concerning the nature of the anticipated disciplinary actions.
Step 3: Final Warning/Suspension (without pay): The final warning serves to put the
employee on notice that his or her unsatisfactory performance and/or misconduct is not
acceptable and that failure to immediately correct the problem may be cause for more
serious disciplinary action, including termination of employment for cause. A
disciplinary letter explaining the serious nature of the incident, the duration of the
unpaid suspension and the corrective action necessary for improvement accompanies
the final warning. A copy of the final warning letter will be added to the employee’s
personnel file.
Step 4: Termination/Dismissal: Reflects the employee’s continued failure to correct
unsatisfactory performance and/or misconduct.
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Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
10.06 Disciplinary notation of two (2) years or more will not to be considered in evaluation
of members for promotion provided the member remains discipline free for a period
of 2 years. However, if the members commits the same violation for which they
were originally disciplined regardless of the period, the original disciplinary notation
will form part of the member’s permanent file.
ARTICLE 11 LABOUR MANAGEMENT
11.01 Labour Management Committee – The Association and the Corporation shall appoint
a committee and establish a terms of reference to meet on a regular basis. The
Association shall elect three representatives to sit on this committee and the
Corporation shall appoint three representatives to be on the committee for
management.
ARTICLE 12 TRAINING
12.01 The Corporation guarantees a minimum of 24 hours of training is scheduled annually.
12.02 On-line training required by the Corporation for current position will be assigned an
appropriate hour value and members will be paid their hourly rate for approved on-line
training upon successful completion.
12.03 Any qualified member acting in the capacity of a Training Instructor for the purposes of
training staff will be paid at the Training Instructor rate for approved hours while training.
12.04 Daily meal per-diems shall be paid to employees who are at training or conferences that
are approved by the Fire Chief or his / her designate at the rate of:
i. Breakfast - $20.00 / day
ii. Lunch - $25.00 / day
iii. Supper - $50.00 / day
12.05 Daily meal per-diems shall not be paid for meals that are provided at the training or
conference.
12.06 Off-Site Training Costs
i. The cost of the off-site course for all approved firefighter related
training shall be paid for by the Corporation.
ii. When the course is mandatory for the position currently held by the
firefighter, the Corporation will also pay the hourly rate for the
firefighter’s time spent in the course, as well as associated travel
costs.
iii. When the course is not mandatory for the position currently held by
the firefighter, the Corporation will not pay for the firefighter’s time
spent in the course or associated travel costs.
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Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
12.07 The Corporation agrees to provide a Truck Check Attendance Fund beginning in 2020, in
the amount of $5000. This amount is to be distributed equally among all Firefighters who have
completed a minimum of six (6) truck checks between January 1 and November 30 each year.
Payment will be made on the first regular pay in December.
[SIGNATURE PAGE FOLLOWS]
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Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
APPENDIX A
1) The Tillsonburg Fire and Rescue Services shall maintain a force that consists of
the following*:
34 Part-Time Members in the following ranks:
o 2 Platoon Chiefs
o 4 Suppression Captains
o Training Instructor (Classification)
o 4 Acting Captains
o 1 Public Educator/Firefighter
o 23 Firefighters
1st Class Firefighter
2nd Class Firefighter
Probationary Firefighter
*Management reserves the right to review positions as they become vacant.
2) Wages are based on that of a 1st Class Firefighter for all other ranks:
Table A1
Rank
2023
Honorarium
1st
Class
Hourly Wage Association
Payment
Per-Diem
Platoon Chief $10,672.41 110 $40.62
$321.95
$135.00
Suppression Captain $9,280.33 105 $38.77
Training Instructor
(Classification)
$9,280.33 105 $38.77
Firefighter / Pub Ed $9,280.33 105 $38.77
Acting Captain $9,280.33 103 $38.02
1st Class Firefighter $7,924.81 100 $36.92
2nd Class Firefighter $7619.16 85 $28.68
Probationary Firefighter $6290.24 70 $23.62
The Corporation and the Association agree that the term of this Agreement shall be three (3)
years January 01, 2023 to December 31, 2025. The remuneration outlined in Table A1 shall
increase as per the cost of living awarded to Non-Union Town of Tillsonburg employees
effective January 01 of each year. In addition to the above listed annual adjustments the
honorarium for the positions above will increase as outlined below based on a 1st Class
Firefighter position.
3% increase in honorarium January 1st 2023 (included in amount above)
3% increase in honorarium January 1st 2024
3% increase in honorarium January 1st 2025
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Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
3) Honorarium is defined as monies paid for the following:
i. to be on call as part of the platoon system that currently exists
ii. to respond to emergency calls
iii. to return equipment, apparatus and station to service after an
emergency call
4) Hourly wages are paid for the following:
i. Training scheduled by the fire department
ii. Fire prevention activities approved by management
iii. Completing inspection reports
iv. Completing fire incident reports
v. Instructor preparation time approved by management
vi. Committee meetings approved by management
5) Mileage shall be paid in accordance with the Corporation rate and the Vehicle
Rental Procedure, or own vehicle upon approval by the Chief
APPENDIX “B”
Rank Required Certifications for Rank Recommended
Years of
Service
Platoon Chief NFPA 1021 Level II, NFPA 1041 Level II 10
Suppression Captain
NFPA 1521 ISO
6
Training Instructor NFPA 1041 Level I, NFPA 1001 I & II 1002, DZ
license
6
Acting Captain
NFPA 1041 Level I and NFPA 1021 Level I
5
FF / Public Educator 1st Class FF Plus Qualifications Determined by Fire
Chief
3
1st Class Firefighter NFPA 1002 Driver Operator / DZ License 3
2nd Class Firefighter NFPA 1001 Level I and II / NFPA 1072
Operations
1
Probationary
Firefighter
First Aid / CPR - Departmental Hire Process
0
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Association Agreement between the Corporation of the Town of Tillsonburg and the
Tillsonburg Fire Fighters Association January 01, 2023 - December 31, 2025
APPENDIX “C”
Benefits Coverage
I. Loss of Life Benefits
a. Accidental Death Benefits
i. Accidental Death Benefit Amount.$150,000
ii. Seat Belt Benefit Amount. $37,500
iii. Safety Vest Benefit Amount. $37,500
iv. Military Death Benefit Amount. $15,000
b. Illness Loss of Life Benefit Amount. $150,000
c. Dependent Child and Education Benefit Amount. $30,000
d. Spousal Support and Education Benefit Amount. $15,000
e. Memorial Benefit Amount. $5,000
f. Dependent Elder Benefit Amount. $5,000
g. Repatriation Benefit Amount. $20,000
II. Lump Sum Living Benefits
a. Accidental Dismemberment Benefit Principal Sum $150,000
b. Vision Impairment Benefit Principal Sum $150,000
c. Injury Permanent Impairment Benefit Principal Sum. $150,000
d. Heart Permanent Impairment Benefit Principal Sum. $150,000
e. Illness Permanent Impairment Benefit Principal Sum $150,000
f. Cosmetic Disfigurement Resulting From Burns Benefit Principal Sum $150,000
g. HIV Positive Lump Sum Living Benefit Principal Sum $150,000
h. Cancer Benefit Principal Sum. $5,000
i. Coma Permanent Impairment Benefit. $1,000
III. Weekly Income Benefits
IV. Total Disability Benefits
a. Total Disability Weekly Amount (first 28 days) $300
b. Total Disability Maximum Weekly Amount (after 28 days} $900
c. Total Disability Minimum Weekly Amount. $75
V. Partial Disability Benefits
a. Partial Disability Weekly Amount (first 28 days) $150
b. Partial Disability Maximum Weekly Amount (after 28 days) $450
c. Partial Disability Minimum Weekly Amount. $38
VI. Disability Benefits General
a. Occupational Retraining Benefit Maximum Amount. $20,000
VII. Medical Expense Benefits
a. Medical Expense Benefit Maximum Amount. $5,000
b. Cosmetic Plastic Surgery Maximum Amount. $25,000
c. Post-Traumatic Stress Disorder Maximum Amount. $25,000
d. Critical Incident Stress Management Maximum Amount $25,000
e. Family Expense Benefit Amount (per day) $100
f. Family Bereavement and Trauma Counseling Benefit Amount (per person) $1,000
VIII. Transition Benefit IXI Yes
IX. Felonious Assault Benefit Amount. $75,000
X. Home Alteration and Vehicle Modification Benefit Maximum Amount. $50,000
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Page 1 of 1
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW 2023-069
A BY-LAW to confirm the proceedings of Council at its meeting held on SEPTEMBER
11, 2023.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of
a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg
as follows:
1. All actions of the Council of the Corporation of the Town of Tillsonburg at its meeting
held on September 11th, 2023, with respect to every report, motion, by-law, or other
action passed and taken by the Council, including the exercise of natural person
powers, are hereby adopted, ratified and confirmed as if all such proceedings were
expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred
to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of the Corporation of the Town of
Tillsonburg.
4. That this By-Law shall come into force and take effect on the date it is passed.
5.
READ A FIRST AND SECOND TIME THIS 11th day of SEPTEMBER, 2023.
READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of SEPTEMBER, 2023.
___________________________
MAYOR – Deb Gilvesy
______________________________
CLERK – Tanya Daniels
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