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240108 Regular Council AgendaThe Corporation of the Town of Tillsonburg Council Meeting AGENDA Monday, January 8, 2024 5:30 PM LPRCA 4 Elm St Tillsonburg 1.Call to Order 2.Closed Session (5:30 p.m.) Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT Council move into Closed Session to consider the following: 2.5.1 CLD-FIN-24-001 Property Tax Interest Relief and Payment Arrangement 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees; 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2.1 Adoption of Agenda 2.2 Disclosures of Pecuniary Interest and the General Nature Thereof 2.3 Adoption of Closed Session Council Minutes 2.4 Adoption of Closed Session Committee Minutes 2.5 Reports 2.5.1 CLD-FIN-24-001 Property Tax Interest Relief and Payment Arrangement 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees; 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2.6 Back to Open Session 3.Moment of Silence 4.Adoption of Agenda Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the Agenda for the Council meeting of January 8, 2024, be approved. 5. Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the Council meeting minutes dated December 11, 2023, be approved. 7.Presentations 8.Public Meetings 8.1 ZN 7-23-08 - Application for Zone Change Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the Council of the Town of Tillsonburg approve the proposed Zoning By-law amendment to introduce housekeeping amendments to Section 5 (General Provisions), and Key Maps 7, 12 and 18, to correct duplicate zoning provisions. 9.Planning Reports 10.Delegations 10.1 Kelly Gilson, United Way Oxford Re: Coldest Night of the Year Walk - February 24, Page 2 of 132 2024 Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT Council receives the delegation from Kelly Gilson from United Way Oxford, as information. 10.2 Olive Williams Re: Black History Heritage Event Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT Council receives the delegation from Olive Williams, as information. 11.Deputation(s) on Committee Reports 12.Information Items Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the following items be received as information: 12.1 The Salvation Army - Donation Request 12.2 Tillsonburg District Memorial Hospital Foundation - Donation Request 12.3 United Way Oxford Re: Coldest Night of the Year 2024 12.4 Long Point Region Conservation Authority Board of Directors Meeting Minutes - December 6, 2023 13.Staff Reports 13.1 Chief Administrative Officer 13.1.1 CAO-23-031 - Paramedical Benefits Adjustment for Non-unionized Employees Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT report CAO 23-031 titled “Increase of Paramedical Benefits for Non-Union Staff” be received as information; and A. Page 3 of 132 THAT Council approves the increase of paramedical benefits for non-unionized employees effective January 1, 2024. B. 13.2 Corporate Services 13.3 Economic Development 13.3.1 EDM-24-001 - Community Improvement Plan Application – 1030 Progress Drive Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT Council receives report titled EDM 24-001 Community Improvement Plan Application – 1030 Progress Drive; and, xxx A. THAT the 1030 Progress Drive property be approved for the Tax Increment Grant Back Program of the Community Improvement Plan, related to enhancements of the property, at the High Level, which offers the following growth related rebates:Years 1 to 6 - 50% rebate of the incremental tax increaseYear 7 - 40% rebateYear 8 - 30% rebateYear 9 - 20% rebateYear 10 - 10% rebatewith full property taxes being payable in year 11. B. 13.3.2 EDM-24-002 - Surplus Land Declaration – Municipal Lands East of Langrell Avenue Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT report titled EDM 24-002 Surplus Land Declaration – Municipal Lands East of Langrell Avenue be received; and, A. THAT the municipally owned lands located East of Langrell Avenue, North of the Town owned Storm Water Management facility, and described as part of Part 55 on Plan 41R-7299, be declared surplus to the needs of the Town of Tillsonburg in accordance with Bylaw 2021-031 (land disposition) including suitable notification to the public; and, B. That the Development Commissioner be authorized to negotiate an Agreement of Purchase and Sale with the adjacent property owner(s) subject to being brought back to Council for approval. C. 13.4 Finance 13.5 Fire and Emergency Services 13.6 Operations and Development Page 4 of 132 13.6.1 OPD-24-006 By-Law Enforcement Co-op Student Appointment Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT report titled OPD 23-23 By-Law Enforcement Student Appointment be received as information. A. THAT a By-Law to appoint Samantha Giesbrecht as a Municipal Law Enforcement Officer for the Town of Tillsonburg be brought forward for Council consideration. B. 13.7 Recreation, Culture and Parks 14.New Business 15.Consideration of Minutes 15.1 Advisory Committee Minutes Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the following Advisory Committee minutes be received as information: Economic Development Committee Minutes from the meeting dated November 14, 2023 • Community Health Care Advisory Committee Minutes from the meeting dated November 14, 2023 • 16.Motions/Notice of Motions 17.Resolutions/Resolutions Resulting from Closed Session 18.By-Laws Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the following By-Laws be read for a first, second, third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 18.1 By-Law 2024-001 A By-Law to Amend Zoning By-Law Number 3295, as amended (ZN 7-23-07) Page 5 of 132 18.2 By-Law 2024-002 A By-Law to Appoint a Municipal Law Enforcement Officer for the Town of Tillsonburg 18.3 By-Law 2024-003 A By-Law to amend Zoning By-Law Number 3295, as amended (ZN 7-23-08) 19.Confirm Proceedings By-law Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT By-Law 2024-006 A By-Law to Confirm the Proceedings of the Council Meeting held on January 8, 2024, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 20.Items of Public Interest 21.Adjournment Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the Council meeting of January 8, 2024, be adjourned at ____ p.m. Page 6 of 132 1 The Corporation of the Town of Tillsonburg Council Meeting MINUTES Monday, December 11, 2023 6:00 PM LPRCA 4 Elm St Tillsonburg ATTENDANCE: Mayor Gilvesy (Chair) Deputy Mayor Beres Councillor Luciani Councillor Parker Councillor Parsons Councillor Rosehart Councillor Spencer Staff: Kyle Pratt, Chief Administrative Officer Tanya Daniels, Director of Corporate Services/Clerk Johnathon Graham, Director of Operations & Development Cephas Panschow, Development Commissioner Andrea Greenway, Interim Director of Recreation, Culture and Parks Ted Lyons, Revenue Manager Julie Ellis, Deputy Clerk _____________________________________________________________________ 1. Call to Order Meeting called to order at 6:00 p.m. 2. Closed Session None. 3. Moment of Silence Page 7 of 132 2 4. Adoption of Agenda Resolution # 2023-572 Moved By: Councillor Rosehart Seconded By: Councillor Parker THAT the Agenda as prepared for the Council Meeting of December 11, 2023, be approved. Carried 5. Disclosures of Pecuniary Interest and the General Nature Thereof None. 6. Adoption of Council Minutes of Previous Meeting Resolution # 2023-573 Moved By: Councillor Spencer Seconded By: Councillor Parsons THAT the Council Budget meeting minutes dated November 20, 2023 and the Council meeting minutes dated November 27, 2023 be approved. Carried 7. Presentations 7.1 Tillsonburg Volunteer Achievement Award Presentation Carrie Lewis, Chair of the Museum, Culture and Heritage and Special Awards Committee, attended before Council to present Dr. Mark Dickson with the Tillsonburg Volunteer Achievement Award. A summary of Dr. Dickson's volunteer accolades is as follows:  Active participant on many Committees, including Chair of the Accessibility Advisory Committee and a Director on the Tillsonburg and District Multi-Service Centre Board.  Recipient of the New Beaver Leader Recognition Certificate and the Jane and Phil Esseltine Positive Change Award (Chamber of Commerce).  Advocated for walking trails and was instrumental in acquiring the Trans Canada Trail for Tillsonburg. Page 8 of 132 3  Present member of the Movember Foundation being a Moutsache participant privately raising over $19,000.  Tillsonburg Minor Baseball and Tillsonburg Minor Soccer Coach for over 6 years. 8. Public Meetings 8.1 Application for Zone Change ZN 7-23-06 Laurel Davies-Snyder attended before Council to provide an overview of Item 8.1 and answered questions from Council. No additional speakers, either in support or in opposition, were present. Resolution # 2023-574 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani THAT the Council of the Town of Tillsonburg defer the application submitted by Damien Cooper, whereby an additional residential unit comprising a floor area of approximately 109.45 m2 (1,178 ft2) will be allowed in the basement of the existing dwelling on lands described as Lot 26 Plan M42, Town of Tillsonburg, known municipally as 36 Centennial Avenue, pending the approval of the general amendment to the Town’s Zoning By-law implementing provisions regarding Additional Residential Units. Carried 9. Planning Reports 9.1 Application for Consent and Minor Variance B23-66-7 and A23-197 Laurel Davies-Snyder attended before Council to provide an overview of Item 9.1 and answered questions from Council. Resolution # 2023-575 Moved By: Councillor Parker Seconded By: Deputy Mayor Beres A. THAT The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Application for Consent B23-66-7 as submitted by Gijsbert & Johanna Albertha Kok for Page 9 of 132 4 lands described as Lot 543, Plan 500 in the Town of Tillsonburg, subject to the following conditions: 1. The owners shall agree to submit an updated survey to confirm lot sizes and building setbacks, to the satisfaction of the Town of Tillsonburg. 2. The owners shall remove the shed from the lot to be severed, to the satisfaction of the Town of Tillsonburg. 3. The owners shall provide payment for cash-in-lieu of parkland to the Town of Tillsonburg for the lot to be severed, to the satisfaction of the Town of Tillsonburg. 4. The owners shall consult with Canada Post regarding relocating the community mailbox on Delevan Crescent. The owners shall be responsible for all costs associated with relocating the mailbox. The new location of the community mailbox shall be submitted to the Town for review and comment to ensure it does not interfere with any future plans the Town may have for the road allowance. The Owner must agree in writing to satisfy the requirements of Canada Post and provide the Town with written confirmation from Canada Post that all requirements have been satisfied. 5. The owners shall agree to submit a preliminary lot grading plan, including services for the lot to be severed to the satisfaction of the Town of Tillsonburg Engineering Services Department. 6. The owners shall agree, in writing, to satisfy all requirements, financial and otherwise, of the Town of Tillsonburg, regarding the installation of services and drainage facilities, to the satisfaction of the Town of Tillsonburg. Any work being completed in the Town’s right-of-way will require an Encroachment Permit and the owner shall agree that a representative of the developer’s consultant be on-site for any work being completed in the Town’s right of way. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards. 7. The owners shall provide an Oxford County Connection application to the Town of Tillsonburg Engineering Services Department prior to construction. 8. The owner shall agree to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water and sanitary sewer services, to the satisfaction of the County including Page 10 of 132 5 payment of all outstanding fees regarding the same. To this regard, the lot to be severed must be independently serviced (water/sanitary), and if any/all services crossing the proposed property line should be disconnected, it is done to the satisfaction of the County of Oxford Public Works Department. 9. The Clerk of the Town of Tillsonburg advise the Secretary- Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with.; and B. THAT The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports Minor Variance Application A23-08-7 submitted by Gijsbert & Johanna Albertha Kok for lands described as Lot 543, Plan 500 in the Town of Tillsonburg, as it relates to: 1. Relief from Section 6.2 – Table 6.2 - Zone Provisions, to reduce the Minimum Lot Depth from 32 m to 26.8 m for the lots to be severed and retained via Application for Consent B23-66-7. 2. Relief from Section 6.2 – Table 6.2 - Zone Provisions, to reduce the Rear Yard Depth from 12 m to 2.3 m for the lot to be retained via Application for Consent B23-66-7. As the proposed variances are: (i) deemed to be minor variances from the provisions of the Town of Tillsonburg Zoning By-law No. 3295; (ii) desirable for the appropriate development or use of the land; (iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning Bylaw No. 3295; and, (iv) in-keeping with the general intent and purpose of the Official Plan. Carried 9.2 Application for Zone Change ZN 7-23-07 Page 11 of 132 6 Laurel Davies-Snyder attended before Council to provide an overview of Item 9.2 and answered questions from Council. Resolution # 2023-576 Moved By: Councillor Parsons Seconded By: Councillor Rosehart THAT the Council of the Town of Tillsonburg approve the zone change application submitted by 207774 Ontario Limited, for lands legally described as Part Lot 1594, Plan 500, 41R-10523 in the Town of Tillsonburg, to remove the Holding Provision from lands as identified on Plate 3 of Report No. CP 2023-398. Carried 10. Delegations 11. Deputation(s) on Committee Reports 12. Information Items Resolution # 2023-577 Moved By: Councillor Luciani Seconded By: Councillor Spencer THAT the following items be received as information: 12.1 Correspondence from the Royal Canadian Legion Branch 153 Re: Remembrance Day Ceremony 12.2 Long Point Region Conservation Authority Meeting Minutes - November 1, 2023 12.3 Long Point Region Conservation Authority Budget Meeting Minutes - November 8, 2023 Carried 13. Staff Reports 13.1 Chief Administrative Officer 13.2 Corporate Services 13.2.1 CS 23-031 Integrity Commissioner Services Page 12 of 132 7 Resolution # 2023-578 Moved By: Deputy Mayor Beres Seconded By: Councillor Parker A. THAT report titled CS 23-031 Integrity Commissioner Services be received as information; and B. THAT Council authorize a single-source procurement per Sec. 2B(g) and Sec. 6(b) of Procurement Policy 5-006; and C. THAT the Clerk be directed to secure new Integrity Commissioner services with Robert Swayze as outlined within report CS 23-031 on a four year term; and D. THAT a By-Law be presented for Council’s consideration to appoint a new Integrity Commissioner and authorize the agreement execution. Carried 13.2.2 CS 23-21 Information Technology Policy Resolution # 2023-579 Moved By: Councillor Spencer Seconded By: Councillor Luciani A. THAT report titled CS-23-21 Information Technology Policy be received as information; and B. THAT Council support the guiding principles outlined within the Information Technology Policy and IT Policy Manual framework; and C. THAT a By-Law to enact the overarching Information Technology Policy be presented to Council for consideration. Carried 13.3 Economic Development 13.4 Finance 13.4.1 FIN-23-041 - Property Tax Arrears Resolution # 2023-580 Page 13 of 132 8 Moved By: Councillor Rosehart Seconded By: Councillor Parsons THAT report titled FIN 23-041 be received as information. Carried 13.5 Fire and Emergency Services 13.6 Operations and Development 13.6.1 OPD-23-049 OSIM assessment of Bridges for 2023 Resolution # 2023-581 Moved By: Councillor Luciani Seconded By: Deputy Mayor Beres THAT report titled “OSIM assessment of Bridges for 2023” be received as information; AND THAT Council authorize $15,900 (including HST) from the Engineering Reserve Fund for the 2023 OSIM program. Carried 13.7 Recreation, Culture and Parks 13.7.1 RCP-23-043 - 2024 RCP Capital Pre-Budget Approvals Resolution # 2023-582 Moved By: Councillor Parsons Seconded By: Councillor Spencer A. THAT report titled RCP-43 2024 RCP Capital Pre-Budget Approvals be received as information; and B. THAT pre-budget approval for the following 2024 RCP capital project X27, Pickleball Courts, in the amount of $100,000 be granted, with eligible share to be funded from DC Reserves; and C. THAT the 2023 capital project 399, Tennis Court Surface, in the amount of $145,000 be carried forward to 2024 and be combined with the Pickleball Court project; and Page 14 of 132 9 D. THAT a Request For Proposal be issued for a joint project of resurfacing the existing tennis courts and adding 3 new pickleball courts with the combined funding from capital projects X27 and 399 in the amount of $245,000 Carried 14. New Business 15. Consideration of Minutes 15.1 Advisory Committee Minutes Resolution # 2023-583 Moved By: Councillor Parker Seconded By: Councillor Rosehart THAT the following Advisory Committee Minutes be received as information:  Tillsonburg Airport Advisory Committee Minutes dated October 26, 2023  Special Affordable and Attainable Housing Committee Minutes dated November 8, 2023 Carried 16. Motions/Notice of Motions 16.1 Deputy Mayor Beres - Rescheduling of meetings for January 2024 Resolution # 2023-584 Moved By: Deputy Mayor Beres Seconded By: Councillor Spencer THAT the Town of Tillsonburg council meeting currently scheduled for Wednesday, January 24th, 2024 be rescheduled to Tuesday, January 23rd, 2024. Carried 17. Resolutions/Resolutions Resulting from Closed Session Page 15 of 132 10 18. By-Laws Resolution # 2023-585 Moved By: Councillor Parker Seconded By: Councillor Rosehart THAT the following By-Laws be read for a first, second, third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 18.1 By-Law 2023-100 A By-Law to provide a schedule of fees for certain municipal applications, services and permits (as amended to remove the increase to the Pawnbrokers Pawnbroker Security Deposit – refundable) 18.2 By-Law 2023-104 A By-Law to authorize an agreement of purchase and sale with Robko Farms Ltd. for the Property described as Part Lot 12-13, Concession 4 NTR Middleton, CS-23-032 18.3 By-Law 2023-105 A By-Law to Authorize a Contact Agreement Between the Corporation of the Town of Tillsonburg and Jamie Horvath Holdings for Municipal Parking Lot Winter Maintenance 18.4 By-Law 2023-106 A By-Law to Adopt an Information Technology Policy 18.5 By-Law 2023-107 A By-Law to Appoint an Integrity Commissioner for the Corporation of the Town of Tillsonburg 18.6 By-Law 2023-108 A By-Law to amend Zoning By-Law 3295, as amended Carried 19. Confirm Proceedings By-law Resolution # 2023-586 Moved By: Councillor Parsons Seconded By: Councillor Luciani THAT By-Law 2023-109, to Confirm the Proceedings of the Council Meeting held on December 11, 2023, be read for a first, second and third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Page 16 of 132 11 Carried 20. Items of Public Interest 21. Adjournment Resolution # 2023-587 Moved By: Councillor Rosehart Seconded By: Councillor Luciani THAT the Council meeting of December 11, 2023 be adjourned at 7:00 p.m. Carried Page 17 of 132 Report No: CP 2024-08 COMMUNITY PLANNING Council Date: January 8, 2024 To: Mayor and Members of Tillsonburg Council From: Laurel Davies Snyder, Development Planner, Community Planning Application for Zone Change (Housekeeping Amendment) ZN 7-23-08 – Town of Tillsonburg REPORT HIGHLIGHTS  The purpose of the zone change application is to propose general amendments to the Town of Tillsonburg Zoning By-law No. 3295 to address necessary updates, correct minor errors and zone duplications, and introduce new provisions as per updates to the Ontario Building Code.  Planning staff are of the opinion that these amendments are necessary and appropriate to ensure the continued effectiveness of the Town’s Zoning By-law.  No concerns were raised through agency circulation. DISCUSSION Background APPLICANT: The Corporation of the Town of Tillsonburg 10 Lisgar Avenue, Tillsonburg, ON N4G 5A5 PROPOSAL: The Town of Tillsonburg has initiated a zone change application to update Zoning By-law No. 3295 to address minor errors, omissions, required updates, and a zone duplication, which affect both text and key maps. Since the last general amendment in 2021, Staff have been monitoring minor variance approvals, noting interpretation issues, and reviewing suggestions from the Town in effort to clarify and update the existing Zoning By-law. Staff are of the opinion that this general housekeeping amendment is necessary and appropriate to ensure continued effectiveness of the Township’s Zoning By-law. The proposed amendments will address necessary updates, correct minor errors, and provide clarification to text and mapping schedules. Page 18 of 132 Report No: CP 2024-08 COMMUNITY PLANNING Council Date: January 8, 2024 Page 2 of 7 The proposed amendments are summarized in the table below. Section Proposed Amendments (noted in red font) 5.1.1.4.1 iii) – Regulations for Accessory Buildings and Structures Amend the gross floor area for the accessory building that may be excluded from the calculation of total lot coverage to 15m2 (161.46 ft2) to align with changes to the Ontario Building Code. 5.1.1.4.1 vi) – Regulations for Accessory Buildings and Structures Amend the reference number to Section 5.37. Table 5.1.2 – Accessory Use Exceptions and Related Provisions Amend the table to include ‘pergola’ as a structure with the following specific provisions: a) Exempt from Distance from Main buildings; b) When located on a raised deck or platform exceeding 0.3 m (1 ft) in height, a pergola shall not exceed 10 ft (3 m) in height, measured from the walkable surface. Table 5.1.2 - Accessory Use Exceptions and Related Provisions Amend the table to include ‘pool equipment’ in the list of structures and amend the reference to number to 5.37. Structures - an unenclosed, outdoor private swimming pool or hot tub, including pool equipment, accessory to a residential use. Specific Provisions a) Shall only be permitted in an interior side yard or rear yard, with a minimum 1.2 m (3.9 ft) setback from a side lot line or rear lot line or in an exterior side yard with a minimum 3 m (9.8 ft) setback from the street line; b) An above ground private pool shall not exceed 1.6 m (5.25 ft) in height above finished grade, measured to the top of the pool wall; c) Any deck associated with an above ground private swimming pool or hot tub, shall be in accordance with the provisions for decks in Table 5.37; d) Such private swimming pool or hot tub shall not be included in lot coverage calculations; Page 19 of 132 Report No: CP 2024-08 COMMUNITY PLANNING Council Date: January 8, 2024 Page 3 of 7 Section Proposed Amendments (noted in red font) Table 5.24.1.6 - Parking Space and Aisle Standards Amend the provision for the minimum width of parking spaces to add a provision for a street fronting townhouse, and, add a provision for a minimum size of a parking space in an enclosed garage. Minimum Width of Parking Space 2.7 m (8.86 ft), except for parking spaces flanking a wall, fence, or other obstruction, which shall be 3 m (9.8 ft) and except for a street fronting townhouse dwelling which may be reduced to 2.59 m (8.5 ft); Minimum Size of a Parking Space in an enclosed Garage 6 m (19.7 ft) x 2.7 m (8.9 ft). 5.24.1.7.3 – Maximum Driveway Width – Residential Zones Amend the provision for the maximum percentage of parking in the front yard or lot frontage by adding a new provision for street fronting townhouse dwellings. Maximum Driveway Width - Residential Zones Within a residential zone, a maximum of 50% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, may be occupied by a driveway or parking area except for street fronting townhouse dwellings where a maximum of 84% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, or a maximum of 5.18 m (17 ft) may be occupied by a driveway or parking area. Table 5.37.1 – Permitted Projections into Required Yards Add generators and pool pump equipment to Table 5.37.1. Structure: Generators, pool equipment Permitted Projections into Required Yards: Interior, Exterior, Rear Yard, no limit. Minimum Setback between Projection and Lot line: 1.2 m (4 ft) Page 20 of 132 Report No: CP 2024-08 COMMUNITY PLANNING Council Date: January 8, 2024 Page 4 of 7 Section Proposed Amendments (noted in red font) Table 5.37.1 - Permitted Projections into Required Yards Amend the Minimum Setback Between Projection & Lot Line for the Rear or Interior Side to 1.2 m (3.9 ft) so that it is consistent with the setback for Accessory Structures. Uncovered decks, patios, concreate pads and other similar structures comprising part of an outdoor amenity area, exceeding 0.3 m (1 ft) in height, but not exceeding 0.6 m (2 ft) in height. Front or Exterior Side, 3 m (9.8 ft) Rear or Interior Side, 1.2 m (3.9 ft) Section 6.5.27 – Arbor Lane Duplicate ‘R1-27’ zone, to be renumbered ‘R1-30’. Special provisions will be retained, and Key Map 18 will be revised accordingly. Section 7.5.24 – Sandy Court Duplicate ‘R2-24’ zone, to be renumbered ‘R2-34’. Special provisions will be retained, and Key Map 7 will be revised accordingly. Section 7.5.27- Concession St W. Duplicate ‘R2-27’ zone, to be renumbered R2-35’. Special provisions will be retained, and Key Map 12 will be revised accordingly. Comments 2020 Provincial Policy Statement The 2020 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. In particular, the PPS focuses growth within settlement areas and promotes efficient development patterns that optimize the use of land, resources and public investment in infrastructure and public service facilities. Section 1.1.1 of the PPS states that healthy, liveable, and safe communities are sustained by promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term and cost-effective development patterns and standards to minimize land consumption and servicing costs. Further, Section 1.1.3.2 directs that settlement areas shall be the focus of growth and development, and their vitality and regeneration shall be promoted. Land use patterns within settlement areas shall be based on densities and a mix of land uses which efficiently use land and resources and existing infrastructure and public service facilities. A range of uses and opportunities for intensification and redevelopment should also be promoted where it can be accommodated in settlement areas. Page 21 of 132 Report No: CP 2024-08 COMMUNITY PLANNING Council Date: January 8, 2024 Page 5 of 7 Section 1.1.3.3 also directs that planning authorities shall identify appropriate locations and promote opportunities for intensification and redevelopment where this can be accommodated considering existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Official Plan No specific sections of the Official Plan are impacted as the proposed amendment deals with several minor changes as required to the Zoning By-law to address minor errors, omissions and a zone duplication, and an update to the Ontario Building Code regarding the maximum gross floor area of an accessory building exempt from the calculation of total lot coverage. Section 10.3.5 (Zoning By-Laws and Non-Conforming Uses) identifies that the Zoning By-Law is the primary means of implementing the policies of the Official Plan by defining the uses permitted in specific locations within a municipality, and to provide specific development standards relating to those uses. Zoning By-law The proposed amendments affect the General Provisions (Section 5) and Sections 6.5 & 7.5, Special Provisions for Certain R1 & R2 properties. Agency Comments The application was circulated to those agencies considered to have an interest in the proposal. No comments or concerns were provided. Public Consultation Notice of the zone change application was posted in the Norfolk & Tillsonburg News on December 14, 2023, in accordance with the requirements of the Planning Act. Correspondence was also sent to the two property owners on Sandy Court affected by this proposal. At the time this report was written, no comments or concerns were received from the public. Planning Analysis The Town of Tillsonburg Zoning By-law No. 3295 was passed by Council on April 14, 2008. Based on discussions with Town staff, minor changes are required to correct minor errors, one site specific zone duplication, and amend provisions based on examining building permit applications, planning applications, and inquiries. An analysis of the proposed housekeeping amendment is provided below. Zone Duplication There are three zone duplications that requires amendment to ensure consistency (‘R1-27’, ‘R2-24’, & ‘R2-27’). In each instance, a special zone was created to implement a site specific amendment to the By-law, but the assigned zone number was already in use for another site. The duplicate sections will be renumbered to ensure that there is no confusion over the applicable zoning provisions for the properties. Page 22 of 132 Report No: CP 2024-08 COMMUNITY PLANNING Council Date: January 8, 2024 Page 6 of 7 Over time, as site specific zones are added and deleted from the Zoning By-law, it is not uncommon for zone duplications to occur. The proposed minor housekeeping amendment related to such duplications serve to ensure correct provisions are properly reflected for each site specific zone. Staff is of the opinion that the proposed change is administrative in nature and has no impact on any provisions contained in the Zoning By-law. Regulations for Accessory Buildings and Structures A recent update to the Ontario Building Code permits that an accessory building of up to 15 m2 (161.46 ft2) – an increase from 10 m2 (107.6 ft2) - may be excluded from the calculation of total lot coverage. The introduction of the updated standard will ensure the Town’s Zoning By-law is consistent with current legislation. Accessory Use Exceptions and Related Provisions Through regular use of the Zoning By-law, Town Staff has determined that ‘pergolas’ and ‘pool equipment’ should be added to Table 5.1.2 which sets out Accessory Use Exceptions and Related Provisions. Pergolas: The proposed amendment establishes that pergolas are exempt from the provision for distance from main building, and that when they are located on a raised deck of platform exceeding 0.3 m (1 ft) in height, a pergola should not exceed 3 m (10 ft) in height. Pool Equipment: Along with an unenclosed, outdoor private swimming pool or hot tub accessory to a residential use, this proposed amendment includes ‘pool equipment’ to provide clarity regarding where these structures can be located on a property. Parking Space and Aisle Standards Through regular use of the Zoning By-law, Town Staff has determined that a provision for a minimum size of a parking space in an enclosed garage is needed to provide clarity. Staff also determined that a provision for a reduced minimum width of a parking space for street fronting townhouses should be added to provide clarity and reflect that the space available for vehicular parking on townhouse lots is typically less than the space available on lots for single detached and semi-detached dwellings. Maximum Driveway Width – Residential Zones Through regular use of the Zoning By-law, Town Staff has determined that the space available for vehicular parking on townhouse lots is typically less than the space available on lots for single detached and semi-detached dwellings. This proposed provision provides that a maximum of 84% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, or a maximum of 5.18 m (17 ft) may be occupied by a driveway or parking area. Permitted Projections into Required Yards Through regular use of the Zoning By-law, Town Staff has determined that ‘generators’ and ‘pool equipment’ should be added to Table 5.37.1 which sets out permitted projections into required yards. Page 23 of 132 Report No: CP 2024-08 COMMUNITY PLANNING Council Date: January 8, 2024 Page 7 of 7 Staff also determined that for uncovered decks, patios, concrete pads and other similar structures comprising part of an outdoor amenity area, exceeding 0.3 m (1 ft) in height, but not exceeding 0.6 m (2 ft) in height, the Minimum Setback Between Projection & Lot Line for the Rear or Interior Side need to be amended to 1.2 m (3.9 ft) from 1.5 m (4.9 ft) so that it is consistent with the setback for Accessory Structures. Summary The proposed changes are minor and corrective in nature, and the proposed amendment will improve the usability and consistency of the current Zoning By-law. Planning staff is of the opinion that the proposal is consistent with the policies of the Provincial Policy Statement and in keeping with the policies of the County Official Plan and should be given favourable consideration. RECOMMENDATIONS It recommended that the Council of the Town of Tillsonburg approve the proposed Zoning By-law amendment to introduce housekeeping amendments to Section 5 (General Provisions), and Key Maps 7, 12 and 18, to correct duplicate zoning provisions. SIGNATURES Authored by: "Original Signed by" Laurel Davies Snyder, RPP, MCIP Development Planner Approved for submission: "Original Signed by" Eric Gilbert, RPP, MCIP Manager of Development Planning Page 24 of 132 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 2024-003 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule “A” to By-Law 3295, as amended, is hereby further amended by replacing Key Maps 7, 12 & 18 with Key Maps 7, 12, & 18 attached to this By-Law. 2. That Section 6.5 to By-Law Number 3295, as amended, is hereby further amended by deleting Section 6.5.27 in its entirety and adding the following subsection: “6.5.30 LOCATION: LOTS 64, 65, & 66, PLAN 507, 19 ARBOR LANE, R1-30 (KEY MAP 18) 6.5.30.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R1-30 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 6.1; a detached additional residential dwelling unit. 6.5.30.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R1-30 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 6.5.30.2.1 PROVISIONS FOR AN ACCESSORY BUILDING CONTAINING AN ADDITIONAL RESIDENTIAL DWELLING UNIT 6.5.30.2.1.1 HEIGHT Maximum 6.3 m (20.7 ft) 6.5.30.2.1.2 REAR YARD DEPTH Minimum 1.2 m (3.9 ft) Page 25 of 132 6.5.30.3 That all of the provisions of the R1 Zone in Section 6.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3. That Section 7.5 to By-Law Number 3295, as amended, is hereby further amended by deleting Section 7.5.24 “Lot 2, Plan 41M-205, Parts 3 & 6 of 41R-7549 (Sandy Court)” in its entirety and adding the following subsection: “7.5.34 LOCATION: LOT 2, PLAN 41M-205, PARTS 3 & 6 OF 41R-7549 (SANDY COURT), R2-34 (KEY MAP 7) 7.5.34.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-34 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Section 7.1. 7.5.34.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-34 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.34.2.1 FRONT YARD DEPTH Minimum 6.0 m (19.69 ft) 7.5.34.2.2 REAR YARD DEPTH Minimum 3.0 m (9.8 ft) 7.5.23.3 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 4. That Section 7.5 to By-Law Number 3295, as amended, is hereby further amended by deleting Section 7.5.32 “Lots 44 & 45, Plan 41M-144 (Concession Street West)” in its entirety and adding the following subsection: “7.5.35 LOCATION: LOTS 44 & 45, PLAN 41M-144 - R2-35 (KEY MAP 12) 7.5.35.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-35 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: Page 26 of 132 All uses permitted in Table 7.1. 7.5.35.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-35 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.35.2.1 SPECIAL PROVISIONS FOR SEMI-DETACHED DWELLINGS 7.5.35.2.1.1 LOT AREA Minimum 260 m2 (2,798 ft2) 7.5.35.2.1.2 LOT FRONTAGE Minimum 7.7 m (25.2 ft) 7.5.35.2.1.3 FRONT YARD DEPTH Minimum 6 m (19.6 ft) 7.5.35.2.1.4 INTERIOR SIDE YARD WIDTH Minimum 1.2 m (3.9 ft) 7.5.35.3 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 5. That Section 5.1 to By-law Number 3295, as amended, is hereby further amended by deleting Subsection 5.1.1.4.1 iii) and replacing it with the following: iii) on a residentially or entrepreneurial zoned lot, one (1) accessory building, not exceeding 15m2 (161.46 ft2) in gross floor area, may be excluded from the calculation of total lot coverage. 6. That Section 5.1 to By-law Number 3295, as amended, is hereby further amended by deleting subsection 5.1.1.4.1 vi) and replacing it with the following: vi) covered and uncovered decks, patios, porches/verandas and other similar structures shall only be permitted in accordance with the provisions of Section 5.37.1 Page 27 of 132 7. That Section 5.1 to By-law Number 3295, as amended, is hereby further amended by deleting Table 5.12 ‘Accessory Use Exceptions and Related Provisions’ and replacing it with the following: TABLE 5.1.2 – ACCESSORY USE EXCEPTIONS AND RELATED PROVISIONS Structures Specific Provisions - clothes poles, flag poles and basketball standards; - garden trellises; - ornamental fountains, statues, cenotaphs, monuments, and memorials; - planters, benches, and picnic tables; - retaining walls, sidewalks, pavements, and curbs; and - other similar accessory uses. None - patios, concrete pads, walkways, and other similar structures comprising part of an outdoor amenity area and not exceeding 0.3 m (1 ft) in height Shall not alter any drainage swale required by an approved lot grading plan. - Fences and similar structures In accordance with the Town’s Fencing By-Law and any other special provisions that are specifically noted in this By-Law; - Pergola a) exempt from Distance from Main buildings; b) When located on a raised deck or platform exceeding 0.3 m (1 ft) in height, a pergola shall not exceed 10 ft (3 m) in height, measured from the walkable surface. - Attached and freestanding signs In accordance with the Town’s Sign By-Law, unless otherwise specifically noted in this By-Law - an unenclosed, outdoor private swimming pool or hot tub, including pool equipment, accessory to a residential use a) Shall only be permitted in an interior side yard or rear yard, with a minimum 1.2 m (3.9 ft) setback from a side lot line or rear lot line or in an exterior side yard with a minimum 3 m (9.8 ft) setback from the street line; b) An above ground private pool shall not exceed 1.6 m (5.25 ft) in height above finished grade, measured to the top of the pool wall; c) Any deck associated with an above ground private swimming pool or hot tub, shall be in accordance with the provisions for decks in Table 5.37.1 d) Such private swimming pool or hot tub shall not be included in lot coverage calculations. Page 28 of 132 8. That Section 5.24 to By-law Number 3295, as amended, is hereby further amended by deleting Table 5.24.1.6 ‘Parking Space and Aisle Standards’ and replacing it with the following: TABLE 5.24.1.6 - PARKING SPACE AND AISLE STANDARDS Angle of the Parking Spaces Minimum Perpendicular Width of the Aisle Minimum Depth of Parking Space Minimum Width of Parking Space 30 degree 3.4 m (11.2 ft) 4.6 m (15.1 ft) 2.7 m (8.9 ft), except for parking spaces flanking a wall, fence or other obstruction, which shall be 3 m (9.8 ft) and except for a street fronting townhouse dwelling which may be reduced to 2.59 m (8.5 ft); Minimum Size of a Parking Space in an enclosed Garage 6 m (19.7 ft) x 2.7 m (8.9 ft) 45 degree 3.7 m (12.1 ft) 5.5 m (18 ft) 55 degree 4.3 m (14.1 ft) 5.8 m (19 ft) 60 degree 4.9 m (16.1 ft) 5.8 m (19 ft) 65 degree 5.2 m (17.1 ft) 5.8 m (19 ft) 70 degree 5.5 m (18 ft) 5.8 m (19 ft) 90 degree 7.3 m (24 ft) 5.5 m (18 ft) parallel parking 4 m (13.1 ft) for one way traffic and 6 m (19.7 ft) for two-way traffic 6.5 m (21.3 ft) angle other than those listed shall meet the requirements for the angle of parking which is greater than the angle being provided 9. That Section 5.24 to By-law Number 3295, as amended, is hereby further amended by deleting Subsection 5.24.1.7.3 ‘Maximum Driveway Width – Residential Zones’ and replacing it with the following: Within a residential zone, a maximum of 50% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, may be occupied by a driveway or parking area except for street fronting townhouse dwellings where a maximum of 84% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, or a maximum of 5.18 m (17 ft) may be occupied by a driveway or parking area. 10. That Section 5.37 to By-law Number 3295, as amended, is hereby further amended by deleting Table 5.37.1 ‘Permitted Projections into Required Yards’ to and replacing it with the following: Page 29 of 132 TABLE 5.37.1 – PERMITTED PROJECTIONS INTO REQUIRED YARDS Structure Permitted Projections into Required Yards Minimum Setback Between Projection and Lot line Uncovered and unenclosed steps, not exceeding 1.2 m (3.9 ft) above grade, providing access to a basement or a ground floor, deck, stoop or landing All Yards, no limit Interior Side, 0.6 m (2 ft) Front, Exterior Side and Rear, 3 m (9.84 ft) Fire escapes, steps providing access above the ground floor and balconies above the ground floor Rear and Interior Side Yard, 1.2 m (3.94 ft) 1.2 m (3.94 ft) Ramps used for handicapped access All Yards, no limit Interior Side, 1.2 m (3.93 ft) Rear, 3 m (9.84 ft) Street line, None Balconies on apartment buildings All Yards, 1.5 m (4.92 ft) None Sills, belt courses, cornices, pilasters, chimneys, eaves, gutters, parapets and pilasters and similar architectural features, provided that they are a minimum of 2 m (6.56 ft) above grade All Yards, 0.6 m (2 ft) None Air conditioning units, heat pumps, air exchangers, fireplaces, exhaust fan hoods and other similar mechanical structures All Yards, no limit None Generators and pool pump equipment Interior, Exterior, Rear Yards, no limit 1.2 m (4 ft) Bay windows, not exceeding 3 m (9.84 ft) in width Front, Rear and Exterior Side Yards, 1 m (3.3 ft) 5 m (16.4 ft) Building cantilevers Front and Rear Yards, 0.6 m (2 ft) None Permanent window awnings, provided that they are a minimum of 2 m (6.56 ft) above grade All Yards, 1 m (3.3 ft) 5 m (16.4 ft) Page 30 of 132 TABLE 5.37.1 – PERMITTED PROJECTIONS INTO REQUIRED YARDS Structure Permitted Projections into Required Yards Minimum Setback Between Projection and Lot line Retractable-drop canopies and awnings Rear Yard, 3.7 m (12.1 ft) 3 m (9.8 ft) Uncovered decks, patios, concrete pads, and other similar structures comprising part of an outdoor amenity area, exceeding 0.3 m (1 ft) in height, but not exceeding 0.6 m (2 ft) in height. Front and Exterior Side, 3 m (9.8 ft) Rear and Interior Side Yard, No Limit Front, Interior or Exterior Side, 3 m (9.8 ft) Rear or Interior Side, 1.2 m (3.9 ft) Uncovered decks, patios, and porches/verandas, exceeding 0.6 m (2 ft), but less than 1.2 m (4 ft) in average height Front, Interior and Exterior Side Yards, 1.5 m (4.9 ft) Rear, 3.7 m (12.14 ft) Front or Exterior Side, 3 m (9.8 ft) Interior Side, 1.2 m (3.9 ft) Rear, 3 m (9.8 ft) Uncovered decks, patios, and porches/verandas, exceeding 1.2 m (4 ft) in average height Front, Interior and Exterior Side Yards 1.5 m (4.9 ft) Rear, 3.7 m (12.14 ft) Front or Exterior Side, 3 m (9.8 ft) Interior Side, 1.2 m (3.9 ft) Rear, 3.8 m (12.4 ft) Covered decks, patios, and porches/verandas All Yards, 1.5 m (4.92 ft) Front or Exterior Side, 3 m (9.8 ft). Interior Side, 1.2 m (3.93 ft) Rear, 7.5 m (24.6 ft) 11. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 8th day of January 2024. READ a third time and finally passed this 8th day of January 2024. Mayor Clerk Page 31 of 132 ZN 7-23-08 TOWN OF TILLSONBURG BY-LAW NUMBER 2024-003 EXPLANATORY NOTE The purpose of By-Law Number 2024-003 is to update the Town of Tillsonburg Zoning By-law No. 3295 to address minor errors, omissions, zone duplications, and update to the Ontario Building Code relating to the maximum gross floor area for an accessory building that may be excluded from the calculation of total lot coverage. The Municipal Council, after conducting the public hearing necessary to consider any comments to the proposed zone change application, approved By-Law Number 2024-003. The public hearing was held on January 8, 2024. Any person wishing further information relative to Zoning By-Law Number2024-003 may contact the undersigned: Tanya Daniels Director of Corporate Services / Clerk Town of Tillsonburg 10 Lisgar Avenue Tillsonburg, ON N4G 5A5 Telephone: 519-688-3009 ext. 4040 File: ZN 7-23-08 (Town of Tillsonburg) Report No: CP 2024-08 Page 32 of 132 TILLSON AVENUESEE KEY MAP 6STREET FD SEE KEY MAP 15NORTH STREET EAST R2 FIFTH STC P R FOURTH STLISGAR AVENUESEE KEY MAP 8MG R2 SEE KEY MAP 1 6 R2 RM-9 KING STMG FOURTH ST MG R2 SANDY CRT QUEEN STMG FIFTH ST SC C P RSIXTH SC(H)R1-12 R3 R1 MG OS1 CLARKE ST R2-34OS2 SEE KEY MAP 5 Jan 04, 2024 SCALE 1:5,000 TOWN OF TILLSONBURG KEY MAP 7SCHEDULE "A" ¹ NOTES: ALL DIMENSIONS ARE IN METRES.PRODUCED BY THE COUNTY OF OXFORD USING DATA UNDERLICENSE FROM THE UPPER THAMES RIVER AND GRAND RIVERCONSERVATION AUTHORITIES, TERANET ENTERPRISES INC.,AND THE PROVINCE OF ONTARIO, Copyright 2024. LATEST AMENDING BY-LAW: 100 YEAR FLOODLINE!!!!!!!!! REGULATORY FLOODAND FILL LINES FLOOD AND FILL AREASee General Provisions 5.8 SOURCEWATER PROTECTION OVERLAY 2 (SP2)See Section 5.38 SOURCEWATER PROTECTION OVERLAY 1 (SP1)See Section 5.38 ENVIRONMENTAL PROTECTION 2 OVERLAYSee General Provisions 5.30.2 ENVIRONMENTAL PROTECTION 1 OVERLAYSee General Provisions 5.30.1 Page 33 of 132 SYCAMORE DRIVE R1A-23 IN1 OS1 TOWNSHIP OF SOUTH-WEST OXFORDR1A R1A(H) R1A BIRDWAY DRR1 R1A-23 DRIVECONCESSION STREET WEST GREENEAGLE DR R1 SEE KEY MAP 23 R1A-23 HEMLOCK DRIVE BEECH BOULEVARD CHESTNUT DR R1A BEECH BOULEVARDFD SEE KEY MAP 13R1A R1BEECH BOULEVARDR2-35 R1A(H) R1 FAIRWAY HILLS BLVD WILLIAM STREET QUARTER TOWN LINER1A(H)CATALPA CRTSEE KEY MAP 1 1 R1A MYRTLE COURTWILLIAM STREET FD OS2 WALNUTR1A Jan 04, 2024 SCALE 1:5,000 TOWN OF TILLSONBURG KEY MAP 12SCHEDULE "A" ¹ NOTES: ALL DIMENSIONS ARE IN METRES.PRODUCED BY THE COUNTY OF OXFORD USING DATA UNDERLICENSE FROM THE UPPER THAMES RIVER AND GRAND RIVERCONSERVATION AUTHORITIES, TERANET ENTERPRISES INC.,AND THE PROVINCE OF ONTARIO, Copyright 2024. LATEST AMENDING BY-LAW: 100 YEAR FLOODLINE!!!!!!!!! REGULATORY FLOODAND FILL LINES FLOOD AND FILL AREASee General Provisions 5.8 SOURCEWATER PROTECTION OVERLAY 2 (SP2)See Section 5.38 SOURCEWATER PROTECTION OVERLAY 1 (SP1)See Section 5.38 ENVIRONMENTAL PROTECTION 2 OVERLAYSee General Provisions 5.30.2 ENVIRONMENTAL PROTECTION 1 OVERLAYSee General Provisions 5.30.1 Page 34 of 132 PARKWOODCT TOWNSHIP OF SOUTH-WEST OXFORD OS1 DEMEYEREMAPLE LANER1 ALEXANDERSEE KEY MAP 1 6 HYMAN S T FAIRFIELD CRES R1 R1 CHRISTOPHER CT R1 R1 C P R OS1ARBORR1 R1 AVENUE Big Otter Cree k PARK W O O D R1-30 AVENUER1 OTTER COU R T R1 S EE K E Y M A P 1 7C P RMAPLE CRTBig Ott e r Cree k OS1 OS2 SEE KEY MAP 19THOMASR1 AVENUEAVENUE S EE K E Y M A P 3 0PARKWOODDRIV E CONCESSION STREET EAST OS1PARKWOOD DRIVER1 DRIVELANE R1 DEMEYERE Jan 04, 2024 SCALE 1:5,000 TOWN OF TILLSONBURG KEY MAP 18SCHEDULE "A" ¹ NOTES: ALL DIMENSIONS ARE IN METRES.PRODUCED BY THE COUNTY OF OXFORD USING DATA UNDERLICENSE FROM THE UPPER THAMES RIVER AND GRAND RIVERCONSERVATION AUTHORITIES, TERANET ENTERPRISES INC.,AND THE PROVINCE OF ONTARIO, Copyright 2024. LATEST AMENDING BY-LAW: 100 YEAR FLOODLINE!!!!!!!!! REGULATORY FLOODAND FILL LINES FLOOD AND FILL AREASee General Provisions 5.8 SOURCEWATER PROTECTION OVERLAY 2 (SP2)See Section 5.38 SOURCEWATER PROTECTION OVERLAY 1 (SP1)See Section 5.38 ENVIRONMENTAL PROTECTION 2 OVERLAYSee General Provisions 5.30.2 ENVIRONMENTAL PROTECTION 1 OVERLAYSee General Provisions 5.30.1 Page 35 of 132 Delegation Request Form Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of Council. Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are livestreamed and recorded. Delegations take place near the beginning of the meeting and are allowed 15 minutes for their presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow for comments and questions from Council. It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. This allows members of Council to have an understanding of the purpose of your delegation. Any Information contained on this form will be made public through the publication of the agenda. Through submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal information within the public record. Applicants may request the removal of their personal contact information when submitting this form. The request to remove personal contact information cannot be made after agenda publication. Please note that all meetings occur in an open public forum and are regularly recorded and televised. Accessibility accommodations are available. Please make your request in advance. Page 36 of 132 First Name * Kelly Last Name * Gilson Street Address * 447 Hunter St. Town/City * Woodstock Postal Code * N4S 4G7 Phone Number * 519-539-3851 E-mail * kelly@unitedwayoxford.ca Subject * Coldest Night of the Year Walk - Feb. 24, 2024 Name of Group or Person(s) being represented (if applicable) United Way Oxford All Delegations are limited to fifteen (15) minutes, including questions and answers. * I acknowledge It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. Details of the purpose of the delegation: * United Way Oxford is excited to join over 200 Canadian Communities and launch 2 new Coldest Night of the Year walks in 2024 -in both Tillsonburg and Ingersoll. It is a winterrific family-friendly walk to raise money for organizations serving people experiencing hurt, hunger, and homelessness. As Oxford's largest non-government funder of social and human services, we are well-positioned to leverage the funds collected to enhance and expand local services in each community to meet the growing needs. All funds raised in Tillsonburg’s CNOY walk will remain in Tillsonburg to help us increase our capacity to provide stable and supportive housing at our Light House as well as support the vital community wrap- around supports such as street outreach, housing stability programs, food access as well as mental health and addiction supports provided by our many community partners. We invite the Mayor and Members of Council to enter a team and lead the way to a better future for our most vulnerable neighbours and we welcome community members and local businesses to join us. When our community cares for everyone, we all thrive together! Please indicate the preferred meeting date which you would like to appear as a delegation: 1/8/2024  Page 37 of 132 Do you or any members of your party require accessibility accommodations? * Yes No Will there be a Power Point presentation? * Yes No Please attach a copy of your presentation. If you experience technical difficulties please submit your presentation materials via email to clerks@tillsonburg.ca File Name CNOY Town of Tillsonburg United Way Oxford Presentation.pdf 1.4 MB I acknowledge that all presentation material must be submitted to the Office of the Clerk by 4:30 p.m. the Wednesday before the Council meeting date. I accept Page 38 of 132 Upon receipt and approval of a Delegation, full details on the process will be sent to all presenters. If you have any questions please contact the Office of the Clerk at: clerks@tillsonburg.ca or 519-688-3009 ext. 4041 Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and mainted for the purpose of creating records that are available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, Ontario, N4G 5A7, Telephone 519-688-3009 Ext. 4040. Page 39 of 132 TILLSONBURG Page 40 of 132 February 24, 2024 Lion’s Auditorium 5:00 –7:00 pm Page 41 of 132 •A winterrific family-friendly walk to raise money for local charities serving people experiencing hurt, hunger, and homelessness •A national 2k or 5k walk in 200+ communities with thousands of people wanting to make a positive difference in their community •A movement of positive change –on the same day at the same time! Page 42 of 132 •Oxford’s largest non-government funder of human and social services •Strong connections and partnerships •Invests in immediate needs AND early interventions to root cause •100% Local –all funds raised in Tillsonburg’s Walk will be invested in Tillsonburg services! Page 43 of 132 What can you do? •Register a Tillsonburg Council Team •Inspire participation and giving •Promote this opportunity to give where you live and help your neighbours Page 44 of 132 Together we can… •Enhance easy access, local, free mental health and addiction counselling •Expand Supportive Transitional Housing opportunities •Increase street outreach and services •Prevent evictions •Stabilize food access and distribution Page 45 of 132 February 24, 2024 PLEASE JOIN US AND HELP US CHANGE LIVES….. BECAUSE IT IS COLD OUT THERE! Page 46 of 132 Delegation Request Form Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of Council. Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are livestreamed and recorded. Delegations take place near the beginning of the meeting and are allowed 15 minutes for their presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow for comments and questions from Council. It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. This allows members of Council to have an understanding of the purpose of your delegation. Any Information contained on this form will be made public through the publication of the agenda. Through submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal information within the public record. Applicants may request the removal of their personal contact information when submitting this form. The request to remove personal contact information cannot be made after agenda publication. Please note that all meetings occur in an open public forum and are regularly recorded and televised. Accessibility accommodations are available. Please make your request in advance. Page 47 of 132 Page 48 of 132 Page 49 of 132 Page 50 of 132 Page 51 of 132 Page 52 of 132 Page 53 of 132 Page 54 of 132 December 10, 2023 Mayor Gilvesy Town of Tillsonburg Hello Deb, I want to invite you to be part of United Way Oxford’s new Coldest Night of the Year campaign. Team up, fundraise, and walk together... because it’s cold out there. We are excited to launch CNOY walks in both Tillsonburg and Ingersoll and join 200 charities across Canada that are also addressing the same issues. Companies and organizations have been starting multiple teams in support of multiple charities that are impacting their communities. We know that helping the most vulnerable people in our community matters to you and CNOY provides an easy way in which you can help those in need. United Way Oxford provides valuable services in our community because our goal is to address Oxford’s social needs today and reduce the needs of tomorrow. We do that by investing in strategies and programs that provide both vital getting by supports as well as getting ahead services to allow for a future with hope and opportunity. All funds raised in Tillsonburg’s CNOY walk will remain in Tillsonburg to help us increase our capacity to address homelessness, hunger, and hurting locally. As the needs continue to grow, we need to expand and enhance local services to ensure that our neighbours receive the immediate care and support that they need. We invest heavily in local supportive housing, street outreach, housing stability, food security and mental health/addiction counselling – all of which help local citizens. Additionally, we now own the Light House and provide a transitional housing program for Tillsonburg residents who were facing homelessness and can see how a helping hand make the difference! We are inviting you to join us by forming a Tillsonburg Mayor’s Elected Officials team to walk and raise funds for much needed wrap-around supports that can provide immediate assistance and preventative care. It is a wonderful way to lead by example and show support for Tillsonburg’s most vulnerable citizens as well as those amazing organizations that are on the ground supporting them. We would be grateful for your assistance and would love to have your team lead the walk. By working together, we can create positive change. It is so easy to do! Register a team online at cnoy.org. During registration, select TILLSONBURG where you will find our charity listed. Once registered, invite your fellow members of Council to join your team. Of course, you can even expand beyond your Council and invite family and friends to participate and/or to donate to Page 55 of 132 your walk in support of our cause. There are all kinds of tools and resources to make it easy. Show up for the walk, which begins at 5:00 PM, starting at the Lion’s Auditorium at the Tillsonburg Community Centre where you will meet hundreds of community members and organizational leaders. It is a grand event. We want you to join us and our Tillsonburg Committee Members on February 24, 2024. When our community cares for everybody, we all thrive together. Your support and involvement in this campaign will enable us to address the needs of those that are facing homelessness and housing insecurity as well as invest in preventative measures that help make our community a better place. It's cold out there, Kelly Gilson, Executive Director United Way Oxford kelly@unitedwayoxford.ca Page 56 of 132 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of December 6, 2023 Approved January 3, 2024 Members in attendance: John Scholten, Chair Township of Norwich Michael Columbus, Vice-Chair Norfolk County Shelley Ann Bentley Haldimand County Dave Beres Town of Tillsonburg Doug Brunton Norfolk County Robert Chambers County of Brant Tom Masschaele Norfolk County Stewart Patterson Haldimand County Chris Van Paassen Norfolk County Rainey Weisler Municipality of Bayham/Township of Malahide Regrets: Peter Ypma Township of South-West Oxford Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Interim Manager of Watershed Services Jessica King, Social Media and Marketing Associate Dana McLachlan, Executive Assistant *S. Bentley joined the meeting at 4:04 p.m. 1. Welcome and Call to Order The Chair called the meeting to order at 4:00 p.m., Wednesday, December 6, 2023. 2. Additional Agenda Items There were no additional agenda items. 3. Declaration of Conflicts of Interest Chris Van Paassen declared a conflict with Item 8 a) Section 28 Regulations Approved Permits Page 57 of 132 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 2 - 4. Hearing A-108/23 Moved by D. Beres Seconded by R. Weisler THAT the LPRCA Board of Director’s does now sit as a Hearing Board. Carried The roll was called to conduct the following Hearing under Section 28 of the Conservation Authorities Act. Shelley Ann Bentley was absent from the call. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Shelley Ann Bentley arrived at 4:04 p.m. and did not participate in the hearing. Hearing: LPRCA-283/23 (Marc Lannoo) Leigh-Anne Mauthe introduced the applicants Marc and Rasa Lannoo and their agent Dave Roe, then proceeded to present the staff hearing report. An application was received to construct an addition to a non-habitable accessory building at 100 Wolven Street, Port Rowan. The scope of work contains a request to add an additional 314 ft2 to an existing garage. The land contains a one-story house built prior to 2002. The entire property is regulated under O. Reg. 178/06 and is subject to slope stability and erosion related hazards associated with Lake Erie, and is adjacent to a Provincially Significant Wetland. Staff recommended refusal to grant a permit for this application for the following reasons: 1. The construction of a structure in the Lake Erie shoreline unstable slope and erosion hazard along Wolven Street is contrary to the LPRCA policies for development in the area of the subject lands. These policies have been implemented to reduce or eliminate preventable property damage due to unstable slopes and shoreline erosion. 2. This construction of an addition to the structure affects the control of erosion in that it increases the potential for damage from slope instability and erosion. 3. The proposal is not unique; therefore, the granting of an exemption to policy could be seen as setting precedent. Similar applications may have to be permitted as a consequence. Dave Roe addressed the board on behalf of the applicant. Mr. Roe referenced a Page 58 of 132 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 3 - Vegetation and Slope Assessment Report completed by a consultant engaged by the applicant. The report was not provided to LPRCA with the application or provided before the hearing to include in the agenda, therefore, it could not be used in the hearing. Staff and the proponent responded to questions from the Board. The members entered the closed session of the Hearing Board at 4:43 p.m. A-109/23 Moved by R. Weisler Seconded by S. Patterson THAT the LPRCA Hearing Board does now enter into a closed session to discuss:  Litigation or potential litigation, including matters before administrative tribunals (e.g. Local Planning Appeal Tribunal), affecting the Authority. Carried The LPRCA Hearing Board reconvened in open session at 4:56 p.m. The Chair advised Marc Lannoo that the permit has been approved. A-110/23 Moved by R. Weisler Seconded by R. Chambers That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board. Carried The applicants and agent left the meeting at 4:59 p.m. 5. Minutes of the Previous Meeting a) Board of Directors Meeting of November 1, 2023 A-111/23 Moved by T. Masschaele Seconded by D. Brunton THAT the minutes of the LPRCA Board of Directors Meeting held November 1, 2023 be adopted as circulated. Carried Page 59 of 132 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 4 - b) Board of Directors Budget Meeting of November 8, 2023 A-112/23 Moved by D. Beres Seconded by S. Bentley THAT the minutes of the LPRCA Board of Directors Budget Meeting held November 8, 2023 be adopted as circulated. Carried 6. Business Arising There was no business arising from the previous minutes. 7. Correspondence a) Prince Edward County re: Resolution urging the Province to stop the proposal to expand the use of the permit-by-rule No further information regarding the correspondence was available. A-113/23 Moved by C. Van Paassen Seconded by S. Patterson THAT the correspondence outlined in the Board of Directors Agenda of December 6, 2023 be received as information. Carried 8. Development Applications a) Section 28 Regulations Approved Permits Through the General Manager’s delegating authority, 17 applications were approved in the past month. LPRCA-198/23, LPRCA-224/23, LPRCA-228/23, LPRCA-231/23, LPRCA-232/23, LPRCA-233/23, LPRCA-234/23, LPRCA-235/23, LPRCA-237/23, LPRCA-239/23, LPRCA-240/23, LPRCA-241/23, LPRCA-243/23, LPRCA-244/23, LPRCA-248/23, LPRCA-249/23, LPRCA-251/23, In response to questions from Shelley Ann Bentley and Michael Columbus, Leigh- Page 60 of 132 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 5 - Anne Mauthe verified that applications for work started prior to a permit being issued are charged double the fee, provided the staff are able to recommend the application for approval. Chris Van Paassen declared a conflict and did not participate in discussions or the vote. A-114/23 Moved by S. Patterson Seconded by D. Brunton THAT the LPRCA Board of Directors receives the Section 28 Regulations Approved Permits report dated December 6 for information. Carried 9. New Business a) General Manager’s Report The General Manager provided a report summarizing operations this past month. A-115/23 Moved by T. Masschaele Seconded by S. Bentley THAT the LPRCA Board of Directors receives the General Manager’s Report for November 2023 as information. Carried b) Forest Management Prescriptions/Operating Plans Staff prepared and presented for approval a prescription/operating plan for the Proper, Serels, Greathead tract. The marking of the timber will be completed in preparation for tendering next year. A-116/23 Moved by M. Columbus Seconded by D. Beres THAT the LPRCA Board of Directors approves the prescription/operating plan for the Proper, Serels, Greathead Tract on 1283 Norfolk County Road 19 West in Windham Township. Page 61 of 132 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 6 - Carried c) Christmas Season Staff Appreciation As in the past, management requested approval to present LPRCA staff with a gift card in appreciation of their work throughout the year and to mark the Christmas season. The expense was incorporated into the 2023 budget. A-117/23 Moved by R. Weisler Seconded by S. Bentley THAT the LPRCA Board of Directors authorizes the General Manager to purchase gift cards for staff working at this time of year in appreciation for their efforts. Carried d) Backus Education Centre Update The General Manager provided an update on the progress to date of the renovations to the Education Centre and Gallery, and the funding and donations received. The next and final phase of the project is the completion and installation of the displays and display panels in the Gallery. Also, a new Waterfowling Decoy Museum is currently in the planning stages with Tom Davidson Sr. who is funding the project. A-118/23 Moved by D. Brunton Seconded by S. Bentley THAT the LPRCA Board of Directors receives the Backus Education Centre Update as information. Carried e) 2024 Draft Fee Schedules The draft fee schedules were included as part of the 2024 Draft Budget, approved November 8th, and sent to the municipalities for a 30-day comment period due December 14, 2023. However, due to the timing of the final budget approval vote, set for February 1, 2024, it was recommended by the Board to approve the fees at the December meeting. Page 62 of 132 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Stewart Patterson, John Scholten, Rainey Weisler, Chris Van Paassen, Peter Ypma - 7 - A-119/23 Moved by R. Chambers Seconded by D. Brunton THAT the LPRCA Board of Directors approves the proposed 2024 Fee Schedules as presented to be effective January 1, 2024. Carried The closed session began at 5:20 p.m. 10. Closed Session A-120/23 Moved by D. Beres Seconded by C. Van Paassen THAT the LPRCA Board of Directors does now enter into a closed session to discuss:  A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Authority. Carried The Board reconvened in open session at 5:25 p.m. The closed meeting minutes of the Hearing Board and the Board of Directors meetings of November 1, 2023 were approved in the closed session. Next meetings: January 3, 2024, Board of Directors & Elections Adjournment The Chair adjourned the meeting at 5:25 p.m. John Scholten Judy Maxwell Chair General Manager/Secretary-Treasurer /dm Page 63 of 132 Page 1 of 2 Subject: Increase of Paramedical Benefits for Non-Union Staff Report Number: CAO 23-031 Department: Office of the CAO Submitted by: Joanna Kurowski Meeting Type: Council Meeting Meeting Date: Monday, January 8, 2024 RECOMMENDATION A. THAT report CAO 23-031 titled “Increase of Paramedical Benefits for Non-Union Staff” be received as information; and B. THAT Council approves the increase of paramedical benefits for non-unionized employees effective January 1, 2024. BACKGROUND On July 16, 2021, a Memorandum of Agreement between the Corporation of the Town and Tillsonburg and the Power Workers’ Union (PWU) Article 13 Health Plan was signed to increase combined paramedical coverage from $800 to $1,000 effective April 1, 2023. This increase pertains to PWU employees only. Historically, the negotiated benefit increases for unionized employees would be recommended and budgeted for non-unionized employees. Due to multiple staffing changes in Human Resources Department over the last couple years, this adjustment was omitted from 2023 budget. DISCUSSION While the negotiations of unionized employees initiated the increase to paramedical services, it is important to maintain equal benefits for all staff. Different benefits levels among employees could negatively affect company culture and create animosity between unionized and non-unionized employees. The current Collective Agreement between the Corporation and the PWU expires on March 31, 2024. The negotiations will commence in the first quarter of 2024. It is the Page 64 of 132 CAO 23-031 Increase of Paramedical Benefits for Non-Union Staff Page 2 of 2 staff recommendation to include any re-negotiated benefits in subsequent budget years if such agreements will occur. CONSULTATION Director of Finance FINANCIAL IMPACT/FUNDING SOURCE Annual financial impact is $22,164. This amount is included in 2024 budget. CORPORATE GOALS ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Strive for equality and accountability in government Strategic Direction – Leadership in the municipal sector Priority Project – N/A ATTACHMENTS Appendix A – Costing of Paramedical Benefits Increase Appendix B – 2021 MOU Page 65 of 132 Page 66 of 132 Page 67 of 132 Page 68 of 132 Page 69 of 132 Page 70 of 132 Page 71 of 132 Page 72 of 132 Page 73 of 132 Page 74 of 132 Page 75 of 132 Page 76 of 132 Page 77 of 132 Page 78 of 132 Page 79 of 132 Page 1 of 5 Subject: Community Improvement Plan Application – 1030 Progress Drive Report Number: EDM 23-001 Department: Economic Development Department Submitted by: Cephas Panschow Meeting Type: Council Meeting Meeting Date: Monday, January 8, 2024 RECOMMENDATION A. THAT Council receives report titled EDM 24-001 Community Improvement Plan Application – 1030 Progress Drive; and, xxx B. THAT the 1030 Progress Drive property be approved for the Tax Increment Grant Back Program of the Community Improvement Plan, related to enhancements of the property, at the High Level, which offers the following growth related rebates: Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate with full property taxes being payable in year 11. BACKGROUND Schep’s Bakeries Ltd, the operating company for the owner of the 1030 Progress Drive property, has submitted an application to the Town for property tax rebates in accordance with the Town’s Community Improvement Plan. The purpose of this report is to seek Council’s approval for the application, which will support the construction of a new, 192,000 square foot food processing facility in the Town of Tillsonburg and 100 to 200 new jobs in the community. Page 80 of 132 EDM 24-001 Page 2 of 5 DISCUSSION The Town of Tillsonburg has received a revised Community Improvement Plan (CIP) application from Schep’s Bakeries Ltd for their proposed 1030 Progress Drive facility. Schep’s had previously submitted a Community Improvement Plan as mentioned in Report EDM 22-19 Offer to Purchase – Part of Lot 4, Van Norman Innovation Park, which report was approved by Council on July 11, 2022. The 2022 CIP application was for the maximum permitted Building Permit fee rebate of 50% on a 150,000 square foot building. This application was not brought forward to Council at that time for a number of reasons including potential negotiations on the extension of Progress Drive in order to service the “snow storage” lands on the West side of the Van Norman Innovation Park. The revised CIP application has been changed from a request for a building permit fee rebate to a request for a Tax Grant Back (rebate) at the Strategic (or highest) level of the CIP program. Schep’s Bakeries has provided the attached letter, which details a number of reasons in support of their request. These reasons include:  An increase in the size of the facility from the initially proposed 150,000 square foot to the current 192,000 square foot building;  A phased approach to using the building over the next 10 years, which will include six productions lines once fully operational and phasing of the taxes will enable them to “grow into the building” in a more sustainable manner;  The overall attractiveness their building, which will be constructed with precast panels using a significant amount of glass; and,  The environmental sustainability features and technology planned for the new building, including electric car charging stations, cleaning equipment that uses air and reduces the amount of water consumption, recovering heat from equipment and transferring the heat to hot water boilers. The proposed building will also be very energy efficient as it will maintain continuous insulation on walls and ceilings, with the added thermal mass from the structural precast materials. Page 81 of 132 EDM 24-001 Page 3 of 5 The property owner has applied for support under the following Community Improvement Plan programs: Program Comment Tax Increment Equivalent Grant Back Program Grant to rebate increases of Town portion of property taxes resulting from improvements of lands and buildings. Requires an increase in the assessed value of the property. In reviewing this application, staff note the following desirable characteristics of the development:  It meets the primary intent of the Town’s Community Improvement Plan Policies, which includes: “The improvement of existing industrial areas by encouraging further development and redevelopment”  It represents a significant investment in the Town’s existing building inventory and supports growth in a key economic sector for the Town e.g. Food Processing; o This facility will be the largest Food Processing facility and one of the five largest buildings in the Town; o Has the potential to be one of the largest employers in the Town;  Significantly improves the overall attractiveness of the streetscape/community;  Provides for a high level of architectural design; and,  Incorporates environmental sustainability features and technology that results in energy conservation and reduced environmental impact. The shift from a Building Permit Fee rebate to a Property Tax Rebate removes a significant cost to the Town’s budget, i.e. instead of funding through the annual budget allocation of $20,000, the property tax rebates are refunded from the taxes paid by the company (represents an opportunity cost instead of a direct cost) While the application meets many of the criteria for the “Strategic Level” category of the program, the Development Commissioner, in consultation with the Director of Finance, is recommending the “High Level” of the program for the following reasons:  The goal of the Town’s Community Improvement Plan is support for reinvestment in the existing building inventory, particularly older and obsolete building. In this case, the proposed investment is for new construction, which Page 82 of 132 EDM 24-001 Page 4 of 5 can be supported, but a lower level is appropriate as new construction is relatively less complex and less costly than rehabilitation of obsolete buildings.  The base value for the property would be the assessed value of the land, which is very low compared to the estimated final value of the building, which means that virtually all of the Municipal Property Tax assessed against the property would be rebated with only minimal revenue for the Town in the first six years of the program (if approved).  If Town Council were to approve a new industrial construction project for the Strategic Level of the program, this would be the first project of this type to receive this level of support. While other companies, particularly food processors, have received the Strategic Level of program support, the projects involved the conversion of an existing, older, and heavy industrial building to a food grade building, which was costly and complex; and hence, required that level of support to be viable. If approved at the High Level, the property owner will be eligible for a 50% rebate of the municipal portion of the increased assessment for the first six years with the rebate decreasing by 10% per year until full taxes are payable in year 11. The base value for the property will be the year prior to the construction being completed, which in this case will be the assessed value of the land. CONSULTATION The Community Improvement Plan was developed through extensive consultation and input from the Economic Development Advisory Committee and the community. The application has been submitted by a new property owner/investor in the community and circulated to the Building, Planning and Finance Departments. The application has also been circulated to the Economic Development Advisory Committee for information. In terms of the future assessed value of the proposed building, the Finance Department has been advised by the Municipal Property Assessment Corporation that they are unable to give a definitive estimate of what proposed construction projects will add from a hypothetical standpoint as it depends on how the new building is constructed. The permit value does provide an indication; however, it is important to keep in mind that they continue to be required to value property based on the 2016 market value and with a significant rise in material costs the building permit value and final assessment applied are unlikely to be identical. Page 83 of 132 EDM 24-001 Page 5 of 5 FINANCIAL IMPACT/FUNDING SOURCE Schep’s investment is estimated at $26 Million in construction costs plus an additional $120 Million for equipment. A quote from their contractor has been provided to support these estimates. While the final tax assessment cannot be estimated at this time, the Finance Department has indicated that, if the new tax assessment is valued in the $13,000,000 - $15,000,000 range, the initial annual rebate would be $141,500 - $163,000 and the cumulative rebates over the 10-year period of the program would be $1,150,000 to $1,300,000. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☐ Customer service, communication and engagement ☒ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Through community and regional partnerships, Tillsonburg will attract and retain a diverse range of businesses, creating employment opportunities for residents and a balanced tax base Strategic Direction – Not applicable Priority Project – Ongoing Projects – Increase diversity in manufacturing and other key sectors ATTACHMENTS Community Improvement Plan Application Letter – Schep’s Bakeries Ltd Page 84 of 132 Page 85 of 132 Page 86 of 132 Page 87 of 132 Page 88 of 132 Page 89 of 132 Page 90 of 132 Page 91 of 132 2023-11-01 Dear Town of Tillsonburg, We are excited as we work towards constructing a new facility for our growing business, Schep’s Bakeries. Being in business over the last few years we’ve had various opportunities that have led to small additions in Norwich, building a section every other year. We’ve had to take a step back and recognized a large facility is preferred. We’d benefit to grow into a building rather than having the building grow for us every other year. Recognizing this, we’ve taken several steps already and have appreciated the support provided from Tillsonburg and we are seeking further support today for your Community Improvement Plan. We are currently designing a building that will accommodate 6 waffle production lines at full capacity. Each production line is manufactured in England and takes well over a year to put the machinery together. From manufacturing all the required components, to assembly, testing, disassembly and then shipping overseas to Canada. From there, set up, testing, to production. It’s well over a year from order to production on the oven alone and what follows is all the packaging equipment to support it. The current pricing for the new facility is upwards of $28,000,000.00. Each production line that’s imputed into the facility is $20,000,000.00. Over the next 10 years Scheps Bakeries is committed to investing, $150,000,000.00 into this new facility. Many of the components to support these lines and trades in the area significantly benefit each time a production line is added. It will take us 10 years to fill this building with the required equipment. Due to the timelines of phasing production, we are seeking tax relief offered in the CIP Application. Our project meets the criteria highlighted in the CIP, Industrial Projects, Strategic level. Our building will significantly improve the overall attractiveness of Highway # 3. It will be one of the first Food Processing manufacturer buildings on Highway 3 In Tillsonburg. With 220’ of the building facing Highway 3, we’ve opted for a structural precast panel, with a significant amount of Curtain wall (glass). We’ve in the process been able to accommodate several environmental sustainability features and technology, such as electric car charging stations, cleaning equipment with air to reduce the amount of water consumption, recovering heat from equipment and transferring the heat to hot water boilers. This building will also be very energy efficient as it will maintain continuous insulation on walls & ceiling, with the added thermal mass from the structural precast. Scheps Bakeries Inc, will be a key factor to the economic growth in the Town of Tillsonburg. All of this leads to our final decision in proceeding with the large facility to fit the 20-year model or cutting back and phasing the building to accommodate the production lines. Our hope is that you’ll grant this relief so we can maintain course with pursuing the larger facility and have the ability to grow into the building and be of added value to the Tillsonburg Community. Sincerely, Jacco Schep Page 92 of 132 Page 1 of 6 Subject: Surplus Land Declaration – Municipal Lands East of Langrell Avenue Report Number: EDM 24-002 Department: Economic Development Department Submitted by: Cephas Panschow Meeting Type: Council Meeting Meeting Date: Monday, January 8, 2024 RECOMMENDATION A. THAT report titled EDM 24-002 Surplus Land Declaration – Municipal Lands East of Langrell Avenue be received; and, B. THAT the municipally owned lands located East of Langrell Avenue, North of the Town owned Storm Water Management facility, and described as part of Part 55 on Plan 41R-7299, be declared surplus to the needs of the Town of Tillsonburg in accordance with Bylaw 2021-031 (land disposition) including suitable notification to the public; and, C. That the Development Commissioner be authorized to negotiate an Agreement of Purchase and Sale with the adjacent property owner(s) subject to being brought back to Council for approval. BACKGROUND The Town of Tillsonburg has been contacted by a property owner who is interested in acquiring a portion of the Town owned Lands to the East of Langrell Avenue and adjacent to their property. In reviewing this request, it has been determined that these lands are not required for municipal purposes, and hence, can be considered for surplusing and potential sale. The purpose of this report is to seek Council direction with respect to declaring these lands as surplus to the Town’s needs and proceed with soliciting interest the adjacent property owners. Page 93 of 132 EDM 24-002 Page 2 of 6 DISCUSSION The subject property is part of the Langrell Avenue subdivision and are approximately 10 metres (33 feet) wide and 16 metres (53 feet) to 28 metres (92 feet) long, more or less, and contain approximately 5,100 square feet of land between the two parts (see Figure 1). Figure 1 – Subject Property Staff report RCP 20-24 Establishing Pedestrian Connections to Broadway was brought forward to Council on May 25, 2020 and details the history of this property (see attached) including the fact that preliminary park development plans prepared by the subdivision developer were abandoned many years ago. With the proposed redevelopment of the 671 Broadway property for Fresh Auto (at that time), Recreation, Culture and Park staff were able to obtain a two metre wide easement to formally Page 94 of 132 EDM 24-002 Page 3 of 6 establish a pedestrian walkway connection from Langrell Avenue through the Town’s property to Broadway by an easement on the 671 Broadway property. The goal at that time was to establish a Tier 1 active transportation link through this property (see attached Proposed Pedestrian Connection map). With the change in plans for the 671 Broadway property and subsequent sale to the current property owner, the proposed pedestrian walkway has been maintained and the Town’s objective achieved. CONSULTATION Department Comment Response/Reason Building and Bylaw No comments received Clerks No comments received Engineering Does the County have an agreement for the access road to Langrell/Fairview and pump station? The area just north of the pump station is graded for the major overland flow See response to these comments in the Planning section below Fire Department No comments received Planning Not aware of any formal agreements that led to the establishment of the pumping station, but I think the pumping station/ water treatment facility was constructed in 2004-2005. The subdivision agreement just refers to the lands and parkland. I think the existing overland flows would have to be accommodated and within an easement, or they would re-design the grading in that area so that their lands weren’t necessary for drainage purposes. Concerns regarding an easement for the preservation of an overland flow route can be addressed through the future Agreement of Purchase and Sale process Public Works No comments received Page 95 of 132 EDM 24-002 Page 4 of 6 Recreation, Culture & Parks Land is not conducive for a playground  The topography of the location would not permit for a playground to be installed  The terrain has too much elevation on the north side.  It is best suited as passive green space. Selling property to land owners to the north would be very doable with minimal impact Tillsonburg Hydro Inc No comments received Duncan, Linton LLP Not circulated Notice of the potential surplus property has been provided in accordance with Bylaw 2021-031, and specifically, by:  Posting a notice on the Town’s website (November 28, 2023); and,  Posting a notice on the property (December 8, 2023);  Publishing a notice in the Tillsonburg News (December 7 and 14, 2023). FINANCIAL IMPACT/FUNDING SOURCE The value of the property will be established through an Opinion of Value obtained from a local real estate broker. The purchasers will be responsible for the negotiated value of the land as well as legal and survey costs related to the transaction. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Page 96 of 132 EDM 24-002 Page 5 of 6 Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Not applicable. Priority Project – Not applicable. ATTACHMENTS RCP 20-24 Establishing Pedestrian Connections to Broadway RCP 20-24 Appendix A (Proposed Pedestrian Connection) Page 97 of 132 EDM 24-002 Page 6 of 6 Appendix A – Plan 41R-7299 Page 98 of 132 Page 1 of 4 Subject: Establishing Pedestrian Connections to Broadway Report Number: RCP 20-24 Author: Rick Cox, Director of Recreation, Culture & Parks Meeting Type: Council Meeting Meeting Date: Monday, May 25, 2020 RECOMMENDATION THAT Council receives Report RCP 20-24 - Establishing a Pedestrian Connection From Langrell and James Avenues to Broadway; AND THAT Council authorizes staff to develop and procure a pedestrian connection to Broadway from James Avenue and Langrell Avenue; AND THAT CJDL Consulting Engineers be engaged as a single-source provider to develop the plan for this connection at a cost not to exceed $6,500 plus taxes; AND THAT the $31,500 Trails Master Plan Implementation Project approved in the 2019 capital budget be cancelled and the funds be repurposed as a new capital project to establish the pedestrian connection from James and Langrell Avenues to Broadway. BACKGROUND The development of an automobile dealership under way at 671 Broadway includes the establishment of a pedestrian walkway from the Town-owned parkland parcel adjacent to the South-West corner of the property being developed. This is the location of an informal path from the neighbourhood to the west through to the retail services on Broadway. This report seeks permission to formalize the pedestrian connections through the undeveloped parkland to connect to the walkway. DISCUSSION The parkland block associated with the Langrell Avenue development known as North Park Estates has never been developed as a formal park. Preliminary park development plans prepared by the developer were abandoned many years ago. There is a County-owned water treatment facility on part of the parkland parcel, and until 2018, most of the rest was buried under a large pile of dirt and virtually unusable as a park. Over the years neighbourhood residents have been accessing the parkland parcel from James Avenue or Langrell Avenue. Pedestrians pass through the parkland and the adjacent private property in order to reach the retail services available along Broadway, rather than walking all the way around via North Street. This traffic has established an Page 99 of 132 RCP 20-24 Page 2 of 4 informal path but the Town has never formalized this active transportation connection as part of the trail or sidewalk network. During the site plan approval process for the future auto dealership being established at 671 Broadway, staff secured the provision of a permanent 2.0m wide asphalt pedestrian walkway through an easement along the southern limit of the dealership property as part of the development. Once this walkway is in place, it is important that there is connectivity through the parkland parcel for the walkway to connect to. The attached sketch shows where the connections would need to be made in order to provide formal pathways to both Langrell and James Avenues. It is recommended that, once established, these pathways be incorporated into the Town’s active transportation network as Tier 1 connections. This means they would be constructed with hard surfacing and maintained all winter similar to the Veteran’s Walkway or the pedestrian pathway from Delevan to Sanders Street through Memorial Park. CJDL Consulting Engineers were involved with the original North Park Estates subdivision development and the original parkland plan. They are also the consulting engineers hired by the developer of the automobile dealership and therefore the designers of the walkway included as part of that project. Given their historical knowledge of the location and their current involvement with the auto dealership project, it is expected CJDL is best positioned to update the parkland design to connect to the walkway quickly and cost effectively. Consultation: Planning and Engineering staff were consulted during the preparation of this report. CJDL Consulting Engineers were consulted to assess the potential cost of the design. Until that work is completed, an estimated cost for construction is not available. Financial Impact/Funding Source: There is a trail expansion project for $31,500 on the current approved Capital Project list from 2019. The project was proposed to extend the rail trail from Weston Drive past the Transfer Station, across Pressey Line and through to the Van Norman Innovation Park at Clearview Drive. During the 2019 budget deliberations, Council put a hold on that project but did not remove the funding from the budget, so the funds remain in reserves. Staff recommends that project be cancelled and the funds be redirected towards establishing and formalizing the pedestrian connection discussed in this report. Establishing this pedestrian connection as a Tier 1 active transportation link will have a minimal operational budget impact on the annual winter maintenance allocation for the Public Works Department. Community Strategic Plan (CSP) Linkage: 1. Excellence in Local Government ☒ Demonstrate strong leadership in Town initiatives ☒ Streamline communication and effectively collaborate within local government Page 100 of 132 RCP 20-24 Page 3 of 4 ☒ Demonstrate accountability 2. Economic Sustainability ☒ Support new and existing businesses and provide a variety of employment opportunities ☐ Provide diverse retail services in the downtown core ☐ Provide appropriate education and training opportunities in line with Tillsonburg’s economy 3. Demographic Balance ☒ Make Tillsonburg an attractive place to live for youth and young professionals ☒ Provide opportunities for families to thrive ☒ Support the aging population and an active senior citizenship 4. Culture and Community ☒ Promote Tillsonburg as a unique and welcoming community ☒ Provide a variety of leisure and cultural opportunities to suit all interests ☒ Improve mobility and promote environmentally sustainable living Attachments: Appendix A – Sketch of Proposed Pedestrian Connection Page 101 of 132 RCP 20-24 Page 4 of 4 Report Approval Details Document Title: RCP 20-24 - Establishing a Pedestrian Connection From Langrell Ave to Broadway.docx Attachments: - RCP 20-24 - A - Sketch of Proposed Pedestrian Connection.pdf Final Approval Date: May 20, 2020 This report and all of its attachments were approved and signed as outlined below: Dave Rushton - May 14, 2020 - 8:33 AM Kyle Pratt - May 20, 2020 - 6:59 AM Michelle Smibert - May 20, 2020 - 7:33 AM Page 102 of 132 May 5, 2020 Proposed Pedestrian Connection from Langrell & James Avenues to Broadway This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 00 Notes NAD_1983_UTM_Zone_17N 0 Purple - sidewalk and asphalt path installed by developer. Red - proposed asphalt path to be developed by the Town. Kilometers Yellow - future sidewalk connection to be developed by the Town. Page 103 of 132 Page 1 of 2 Subject: OPD 24-006 By-Law Enforcement Co-op Student Appointment Report Number: OPD 24-006 Department: Operations and Development Department Submitted by: Geno Vanhaelewyn, Chief Building Official Meeting Type: Council Meeting Meeting Date: Monday, January 8, 2024 RECOMMENDATION A. THAT report titled OPD 23-23 By-Law Enforcement Student Appointment be received as information. B. THAT a By-Law to appoint Samantha Giesbrecht as a Municipal Law Enforcement Officer for the Town of Tillsonburg be brought forward for Council consideration. BACKGROUND By-Law Services has partnered with Mohawk College’s Advanced Police Studies program to host a co-op placement position from January 2024 to April 2024. DISCUSSION By-Law Services recently recruited Samantha Giesbrecht as a By-Law Enforcement Co- op Student for the winter duration from January to April. By-Law training will be provided which will include assisting with parking enforcement along with other enforcement duties. This report is to request Council for the official appointment of Samantha Giesbrecht as a Municipal Law Enforcement Officer which will enact the individual to issue Part 1 and Part 2 Provincial Offences Notices (fine/ticket) within the Town of Tillsonburg. Some examples of current Part 1 fines within the department are related to Animal Control, Garbage, Noise, Signs, etc. and all Part 2 fines which are related to the Traffic and Parking By-Law. CONSULTATION Personnel approval obtained via Human Resources. Page 104 of 132 OPD 24-006 By-Law Enforcement Co-op Student Appointment Page 2 of 2 FINANCIAL IMPACT/FUNDING SOURCE No wage impacts to the Town. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – N/A Priority Project – N/A ATTACHMENTS N/A Page 105 of 132 1 The Corporation of the Town of Tillsonburg Economic Development Advisory Committee Meeting MINUTES Tuesday, November 14, 2023 7:30 AM Thompson Goossens Accountants Boardroom 21 Oxford Street, Tillsonburg ATTENDANCE: Dane Willson Councillor Bob Parsons Deb Gilvesy, Mayor Lisa Gilvesy Randy Thornton Gurvir Hans Steve Spanjers Jesse Goossens Mark Renaud, Executive Director, Business Improvement Area Regrets: Suzanne Renken Andrew Burns Randi-Lee Bain Kirby Heckford Staff: Kyle Pratt, Chief Administrative Officer Cephas Panschow, Development Commissioner Laura Pickersgill, Executive Assistant 1. Call to Order The meeting was called to order at 7:46 a.m. 2. Closed Session There was no closed session. Page 106 of 132 2 3. Adoption of Agenda Resolution # 1 Moved By: Randy Thornton Seconded By: Dane Willson THAT the Agenda as prepared for the Economic Development Advisory Committee meeting of Tuesday, November 14, 2023, be adopted. Carried 4. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 5. Adoption of Minutes of Previous Meeting Resolution # 2 Moved By: Randy Thornton Seconded By: Dane Willson THAT the minutes of the Economic Development Advisory Committee of October 10, 2023, be approved. Carried 6. General Business and Reports 6.1 Monthly Activity Update C. Panschow provided an overview of the monthly activity update. Opportunity was provided for members to ask questions. 6.2 Community Improvement Plan Update This will be brought to the next agenda for further review to outline the updates made to the Community Improvement Plan. 6.3 Economic Development & Marketing Q3 Results C. Panschow provided an overview of the Q3 Economic Development and Marketing results. Opportunity was provided for members to ask questions. 7. Planning Items Circulation Page 107 of 132 3 There were no items. 8. Community Strategic Plan 8.1 Town Hall Update Council recently approved the option to sole source the architectural services to +VG Architects to proceed with developing a detailed design for a new Town Hall. Council has selected the two story floor plan option with the option to include a fire dispatch centre. Staff will be working with the architect to decrease costs as much as possible. Cephas to ensure architect is reaching out to local companies during the design phase to ensure they have the opportunity to bid on the work. 8.2 Affordable and Attainable Housing Committee A report was recently brought to Council to provide an update on the status of the 31 Earle Street project. The Committee has made recommendations on the conceptual drawings to allow for higher density. There is consideration for an option to have a daycare in the building. The zone change amendment and official plan amendment applications will be circulated soon. The County has indicated they will provide $1.5 million towards this project. It was suggested that the project keep focus on one and two bedrooms units. 8.3 Health Care Committee 8.3.1 Minutes - Community Health Care Advisory Committee The Committee has recommended having a cost-shared Physician Recruiter be hired to recruit health care professionals to Tillsonburg and Ingersoll. 9. Boundary Adjustment The Provincial Policy Changes Statement should be released in the beginning of 2024. 10. Community Organization Updates 10.1 Downtown Business Improvement Association 10.1.1 Report from BIA Chair Page 108 of 132 4 M. Renaud provided an overview of the report. Opportunity was provided for members to ask questions. 10.2 Tillsonburg District Chamber of Commerce 10.2.1 CS 2023-29 Economic Development Group Recommendations This will be added to the next agenda. 10.3 Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors 10.3.1 Monthly Statistics D. Willson provided an overview of the statistics. 11. Round Table The recommendation to create a public video facing series was supported by Council and staff will be looking to do this in-house. 12. Next Meeting December 12, 2023 7:30 a.m. 13. Adjournment Resolution # 4 Moved By: Dane Willson Seconded By: Randy Thornton THAT the Economic Development Advisory Committee meeting of Tuesday, November 14, 2023 be adjourned at 9:01 a.m. Carried Page 109 of 132 1 The Corporation of the Town of Tillsonburg Community Health Care Advisory Committee Meeting MINUTES Tuesday, November 14, 2023 1:30 PM Electronic Meeting ATTENDANCE: Mayor Deb Gilvesy Deputy Mayor Dave Beres Councillor Kelly Spencer Nadia Facca Dr. John Andrew Stephanie Nevins Teresa Martins Gerry Dearing Regrets: Mike Bastow Dr. Clay Inculet Dr. Will Cheng Dr. Mohammed Abdalla Staff: Kyle Pratt, Chief Administrative Officer Laura Pickersgill, Executive Assistant _____________________________________________________________________ 1. Call to Order The meeting was called to order at 1:33 p.m. 2. Adoption of Agenda Resolution # 1 Moved By: Gerry Dearing Seconded By: Nadia Facca Page 110 of 132 2 THAT the Agenda as prepared for the Health Care Advisory Committee meeting of Tuesday, November 14th, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 4. Adoption of Minutes of Previous Meeting Resolution # 2 Moved By: Stephanie Nevins Seconded By: Mayor Gilvesy THAT the minutes of the Health Care Advisory Committee of October 10, 2023, be approved. Carried 5. General Business and Reports 5.1 Tillsonburg District Memorial Hospital Physician and Primary Care Recruitment There is no active recruitment at this moment however there are many ads posted for the vacancies available. TDMH is seeking a new Chief Doctor for the Emergency Department. The Nurse Practitioner-Led Clinic continues to seek updates on the status of their application with the Ministry. 5.2 Update Regarding Recruitment Coordinator N. Facca provided an overview of this process. N. Facca and T. Martins are working together to present to the Ingersoll Physician Recruitment Committee along with Oxford County Council to request shared funding towards this position. It was discussed that the Oxford County Physician Recruitment Committee will be requesting less funds from the County (enough to support Discovery Week) followed by T. Martins to request funds be allocated to development of this position. Councillor Spencer joined the meeting at 1:55 p.m. Page 111 of 132 3 6. Next Meeting January 9th - time to be confirmed through Doodle Poll 7. Adjournment Resolution # 3 Moved By: Nadia Facca Seconded By: Councillor Spencer THAT the Health Care Advisory Committee meeting of Tuesday, November 14, 2023, be adjourned at 2:14 p.m. Carried Page 112 of 132 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2024-001 A BY-LAW to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘R2-30’ and ‘R3-22’ the zone symbols of the lands so designated ‘R2- 30’ and R3-22’ on Schedule “A” attached hereto. 2. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ A FIRST AND SECOND TIME THIS 8th day of JANUARY, 2024. READ A THIRD AND FINAL TIME AND PASSED THIS 8th day of JANUARY, 2024. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 113 of 132 ZN 7-23-07 TOWN OF TILLSONBURG BY-LAW NUMBER 2024-001 EXPLANATORY NOTE The purpose of By-Law Number 2024-001 is to rezone specific lands within Draft Plan of Subdivision SB 20-02-7, The Bridges, from Special Low Density Residential Holding Zone (R2- 30 (H)) and Special Low Density Residential Holding Zone (R3-22 (H)) to Special Low Density Residential (R2-30) and Special Low Density Residential Holding Zone (R3-22), to remove the holding provisions from the lands. The required development agreements have been executed and it is now appropriate to remove the holding provisions to permit the development of the lands. The subject lands are described as Part Lot 1594, Plan 500, 41R-10523 in the Town of Tillsonburg. The lands are located on the south side of Baldwin Street, between Bridle Path and Borden Crescent, and are known municipally 101 John Pound Road (to be addressed as Municipal Number 1 to Municipal Number 55 Greenhill Drive). Any person wishing further information relative to Zoning By-Law Number 2024-001 may contact the undersigned. Tanya Daniels Clerk Town of Tillsonburg 10 Lisgar Avenue Tillsonburg, ON N4G 5A5 Telephone: 519-688-3009 ext. 4040 File: ZN 7-23-07 (207774 Ontario Limited) Report No: CP 2023-398 Page 114 of 132 HO L L A N D G A T E B I DW E L L S T BALDWIN ST W ILS O N A V E SERES D R BRIDLEPATHGEOR G E S T J O H N P O U N D R D BO R D E N C R E S Stony Creek Big Otter Creek KEY MAP LANDS TO WHICH BYLAW 2024-001 APPLIES © 50 0 50 100 15025 METRES Page 115 of 132 N11°32'40"W86.09N11°33'30"WN72 ° 2 0 ' 3 0 " W 26. 7 3 R = 205.37A = 98.46 R = 485.94A = 141.51 N40°19'10"E38.03 N86°17'00"W 69.72 N02°30'00"W2.51 N81°44'30"W17.80 N89°53'10"E33.13 N60°24'30"E16.61 N4°38'50"E38.31 JOHN POUN D R O A D N58°39'00"W26.42 OS1 N83°40'30"E73.79 N07°53'30"W 31.10N11°35'20"W 152.43N11°31'50"W115.76N89°53'10"E33.13 13.55N37°43'15"WN58°22'30"W38.2438. 9 3N5 6 ° 4 6 ' 3 5 " W N 3 3 ° 2 0 ' 4 0 " W 3 8 . 9 0 N25°26'15"W44.07 N31°20'15"E47.04N21°17'50"W48.64 N 3 9 ° 3 9 ' 0 0 " W 1 1 0 . 8 8 N87°16'20"E13.0459.45N4 4 ° 0 2 ' 5 0 " W 66 . 8 3 77. 2 7 N4 7 ° 0 8 ' 0 0 " W N4 6 ° 2 2 ' 0 0 " W 93 . 4 5 N52° 16'05"E 195.07BALDWIN ST GEO R G E S T BRIDLE PATHB O R D EN CRES L O T 1 5 9 4 L O T 6 P L A N 5 0 0 R2-30 R3-22 SCHEDULE "A" PT LOT 1594, PLAN 500, PARTS 1 AND 2, REFERENCE PLAN 41R-8799,AND PT OF PART 1, REFERENCE PLAN 41R-7400TOWN OF TILLSONBURG THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. 2024-001, PASSED THE 8th DAY OF January, 2024 TO BY-LAW No.© 40 0 40 80 12020 METRES AREA OF ZONE CHANGE TO R2-30R2-30 AREA OF ZONE CHANGE TO R3-22R3-22 NOTE: ALL DIMENSIONS IN METRESTHIS BY-LAW IS INTENDED TO ENCOMPASS PARTOF DRAFT PLAN OF SUBDIVISION SB20-02-7. 2024-001 Page 116 of 132 Page 1 of 2 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2024-002 A BY-LAW to Appoint a Municipal Law Enforcement Officer for the Town of Tillsonburg. WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001, c.25, as amended, the Council of a Municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act, to enable them to govern their affairs as they consider appropriate and to enhance their ability to respond to municipal issues; AND WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001, c. 25, as amended, requires that a municipality’s capacity, rights, powers and privileges, shall be exercised by by-law; AND WHEREAS pursuant to the Police Services Act, R.S.O. 1990, cP.15, as amended, a municipal council may appoint one or more Municipal Law Enforcement Officers to enforce the By-laws of the Municipality; AND WHEREAS pursuant to the Fire Protection and Prevention Act, 1997, c. 4, as amended, provides that a municipality may appoint officers to enter upon land and into structures at any reasonable time to inspect the land and structures to determine whether by-laws enacted in accordance with the Act are being complied with; AND WHEREAS the Council of The Corporation of the Town of Tillsonburg considers it desirable to appoint a Municipal Law Enforcement Officer; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. That Samantha Giesbrecht be and is hereby appointed as Municipal Law Enforcement Officer for the Town of Tillsonburg. 2. That this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 8th day of JANUARY, 2024. READ A THIRD AND FINAL TIME AND PASSED THIS THIS 8th day of JANUARY, 2024. Page 117 of 132 By-Law 2024-002 Page 2 of 2 ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 118 of 132 Page 1 of 9 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2024-003 A BY-LAW to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. That Schedule “A” to By-Law 3295, as amended, is hereby further amended by replacing Key Maps 7, 12 & 18 with Key Maps 7, 12, & 18 attached to this By-Law. 2. That Section 6.5 to By-Law Number 3295, as amended, is hereby further amended by deleting Section 6.5.27 in its entirety and adding the following subsection: “6.5.30 LOCATION: LOTS 64, 65, & 66, PLAN 507, 19 ARBOR LANE, R1-30 (KEY MAP 18) 6.5.30.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R1-30 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 6.1; a detached additional residential dwelling unit. 6.5.30.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R1-30 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 6.5.30.2.1 PROVISIONS FOR AN ACCESSORY BUILDING CONTAINING AN ADDITIONAL RESIDENTIAL DWELLING UNIT 6.5.30.2.1.1 HEIGHT Maximum 6.3 m (20.7 ft) 6.5.30.2.1.2 REAR YARD DEPTH Minimum 1.2 m (3.9 ft) 6.5.30.3 That all of the provisions of the R1 Zone in Section 6.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” Page 119 of 132 By-Law 2024-003 Page 2 of 9 3. That Section 7.5 to By-Law Number 3295, as amended, is hereby further amended by deleting Section 7.5.24 “Lot 2, Plan 41M-205, Parts 3 & 6 of 41R-7549 (Sandy Court)” in its entirety and adding the following subsection: “7.5.34 LOCATION: LOT 2, PLAN 41M-205, PARTS 3 & 6 OF 41R-7549 (SANDY COURT), R2-34 (KEY MAP 7) 7.5.34.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-34 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Section 7.1. 7.5.34.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-34 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.34.2.1 FRONT YARD DEPTH Minimum 6.0 m (19.69 ft) 7.5.34.2.2 REAR YARD DEPTH Minimum 3.0 m (9.8 ft) 7.5.23.3 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 4. That Section 7.5 to By-Law Number 3295, as amended, is hereby further amended by deleting Section 7.5.32 “Lots 44 & 45, Plan 41M-144 (Concession Street West)” in its entirety and adding the following subsection: “7.5.35 LOCATION: LOTS 44 & 45, PLAN 41M-144 - R2-35 (KEY MAP 12) 7.5.35.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-35 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: All uses permitted in Table 7.1. Page 120 of 132 By-Law 2024-003 Page 3 of 9 7.5.35.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any R2-35 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 7.5.35.2.1 SPECIAL PROVISIONS FOR SEMI-DETACHED DWELLINGS 7.5.35.2.1.1 LOT AREA Minimum 260 m2 (2,798 ft2) 7.5.35.2.1.2 LOT FRONTAGE Minimum 7.7 m (25.2 ft) 7.5.35.2.1.3 FRONT YARD DEPTH Minimum 6 m (19.6 ft) 7.5.35.2.1.4 INTERIOR SIDE YARD WIDTH Minimum 1.2 m (3.9 ft) 7.5.35.3 That all of the provisions of the R2 Zone in Section 7.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 5. That Section 5.1 to By-law Number 3295, as amended, is hereby further amended by deleting Subsection 5.1.1.4.1 iii) and replacing it with the following: iii) on a residentially or entrepreneurial zoned lot, one (1) accessory building, not exceeding 15m2 (161.46 ft2) in gross floor area, may be excluded from the calculation of total lot coverage. 6. That Section 5.1 to By-law Number 3295, as amended, is hereby further amended by deleting subsection 5.1.1.4.1 vi) and replacing it with the following: vi) covered and uncovered decks, patios, porches/verandas and other similar structures shall only be permitted in accordance with the provisions of Section 5.37.1 7. That Section 5.1 to By-law Number 3295, as amended, is hereby further amended by deleting Table 5.12 ‘Accessory Use Exceptions and Related Provisions’ and replacing it with the following: Page 121 of 132 By-Law 2024-003 Page 4 of 9 TABLE 5.1.2 – ACCESSORY USE EXCEPTIONS AND RELATED PROVISIONS Structures Specific Provisions - clothes poles, flag poles and basketball standards; - garden trellises; - ornamental fountains, statues, cenotaphs, monuments, and memorials; - planters, benches, and picnic tables; - retaining walls, sidewalks, pavements, and curbs; and - other similar accessory uses. None - patios, concrete pads, walkways, and other similar structures comprising part of an outdoor amenity area and not exceeding 0.3 m (1 ft) in height Shall not alter any drainage swale required by an approved lot grading plan. - Fences and similar structures In accordance with the Town’s Fencing By-Law and any other special provisions that are specifically noted in this By-Law; - Pergola a) exempt from Distance from Main buildings; b) When located on a raised deck or platform exceeding 0.3 m (1 ft) in height, a pergola shall not exceed 10 ft (3 m) in height, measured from the walkable surface. - Attached and freestanding signs In accordance with the Town’s Sign By-Law, unless otherwise specifically noted in this By-Law - an unenclosed, outdoor private swimming pool or hot tub, including pool equipment, accessory to a residential use a) Shall only be permitted in an interior side yard or rear yard, with a minimum 1.2 m (3.9 ft) setback from a side lot line or rear lot line or in an exterior side yard with a minimum 3 m (9.8 ft) setback from the street line; b) An above ground private pool shall not exceed 1.6 m (5.25 ft) in height above finished grade, measured to the top of the pool wall; c) Any deck associated with an above ground private swimming pool or hot tub, shall be in accordance with the provisions for decks in Table 5.37.1 d) Such private swimming pool or hot tub shall not be included in lot coverage calculations. 8. That Section 5.24 to By-law Number 3295, as amended, is hereby further amended by deleting Table 5.24.1.6 ‘Parking Space and Aisle Standards’ and replacing it with the following: TABLE 5.24.1.6 - PARKING SPACE AND AISLE STANDARDS Page 122 of 132 By-Law 2024-003 Page 5 of 9 Angle of the Parking Spaces Minimum Perpendicular Width of the Aisle Minimum Depth of Parking Space Minimum Width of Parking Space 30 degree 3.4 m (11.2 ft) 4.6 m (15.1 ft) 2.7 m (8.9 ft), except for parking spaces flanking a wall, fence or other obstruction, which shall be 3 m (9.8 ft) and except for a street fronting townhouse dwelling which may be reduced to 2.59 m (8.5 ft); Minimum Size of a Parking Space in an enclosed Garage 6 m (19.7 ft) x 2.7 m (8.9 ft) 45 degree 3.7 m (12.1 ft) 5.5 m (18 ft) 55 degree 4.3 m (14.1 ft) 5.8 m (19 ft) 60 degree 4.9 m (16.1 ft) 5.8 m (19 ft) 65 degree 5.2 m (17.1 ft) 5.8 m (19 ft) 70 degree 5.5 m (18 ft) 5.8 m (19 ft) 90 degree 7.3 m (24 ft) 5.5 m (18 ft) parallel parking 4 m (13.1 ft) for one way traffic and 6 m (19.7 ft) for two-way traffic 6.5 m (21.3 ft) angle other than those listed shall meet the requirements for the angle of parking which is greater than the angle being provided 9. That Section 5.24 to By-law Number 3295, as amended, is hereby further amended by deleting Subsection 5.24.1.7.3 ‘Maximum Driveway Width – Residential Zones’ and replacing it with the following: Within a residential zone, a maximum of 50% of either the area of the front yard or lot frontage, or the area or width of the exterior side yard, may be occupied by a driveway or parking area except for street fronting townhouse dwellings where a maximum of 84% of either the area of the front yard or lot frontage, or the area or Page 123 of 132 By-Law 2024-003 Page 6 of 9 width of the exterior side yard, or a maximum of 5.18 m (17 ft) may be occupied by a driveway or parking area. 10. That Section 5.37 to By-law Number 3295, as amended, is hereby further amended by deleting Table 5.37.1 ‘Permitted Projections into Required Yards’ to and replacing it with the following: TABLE 5.37.1 – PERMITTED PROJECTIONS INTO REQUIRED YARDS Structure Permitted Projections into Required Yards Minimum Setback Between Projection and Lot line Uncovered and unenclosed steps, not exceeding 1.2 m (3.9 ft) above grade, providing access to a basement or a ground floor, deck, stoop or landing All Yards, no limit Interior Side, 0.6 m (2 ft) Front, Exterior Side and Rear, 3 m (9.84 ft) Fire escapes, steps providing access above the ground floor and balconies above the ground floor Rear and Interior Side Yard, 1.2 m (3.94 ft) 1.2 m (3.94 ft) Ramps used for handicapped access All Yards, no limit Interior Side, 1.2 m (3.93 ft) Rear, 3 m (9.84 ft) Street line, None Balconies on apartment buildings All Yards, 1.5 m (4.92 ft) None Page 124 of 132 By-Law 2024-003 Page 7 of 9 TABLE 5.37.1 – PERMITTED PROJECTIONS INTO REQUIRED YARDS Structure Permitted Projections into Required Yards Minimum Setback Between Projection and Lot line Sills, belt courses, cornices, pilasters, chimneys, eaves, gutters, parapets and pilasters and similar architectural features, provided that they are a minimum of 2 m (6.56 ft) above grade All Yards, 0.6 m (2 ft) None Air conditioning units, heat pumps, air exchangers, fireplaces, exhaust fan hoods and other similar mechanical structures All Yards, no limit None Generators and pool pump equipment Interior, Exterior, Rear Yards, no limit 1.2 m (4 ft) Bay windows, not exceeding 3 m (9.84 ft) in width Front, Rear and Exterior Side Yards, 1 m (3.3 ft) 5 m (16.4 ft) Building cantilevers Front and Rear Yards, 0.6 m (2 ft) None Permanent window awnings, provided that they are a minimum of 2 m (6.56 ft) above grade All Yards, 1 m (3.3 ft) 5 m (16.4 ft) Retractable-drop canopies and awnings Rear Yard, 3.7 m (12.1 ft) 3 m (9.8 ft) Page 125 of 132 By-Law 2024-003 Page 8 of 9 TABLE 5.37.1 – PERMITTED PROJECTIONS INTO REQUIRED YARDS Structure Permitted Projections into Required Yards Minimum Setback Between Projection and Lot line Uncovered decks, patios, concrete pads, and other similar structures comprising part of an outdoor amenity area, exceeding 0.3 m (1 ft) in height, but not exceeding 0.6 m (2 ft) in height. Front and Exterior Side, 3 m (9.8 ft) Rear and Interior Side Yard, No Limit Front, Interior or Exterior Side, 3 m (9.8 ft) Rear or Interior Side, 1.2 m (3.9 ft) Uncovered decks, patios, and porches/verandas, exceeding 0.6 m (2 ft), but less than 1.2 m (4 ft) in average height Front, Interior and Exterior Side Yards, 1.5 m (4.9 ft) Rear, 3.7 m (12.14 ft) Front or Exterior Side, 3 m (9.8 ft) Interior Side, 1.2 m (3.9 ft) Rear, 3 m (9.8 ft) Uncovered decks, patios, and porches/verandas, exceeding 1.2 m (4 ft) in average height Front, Interior and Exterior Side Yards 1.5 m (4.9 ft) Rear, 3.7 m (12.14 ft) Front or Exterior Side, 3 m (9.8 ft) Interior Side, 1.2 m (3.9 ft) Rear, 3.8 m (12.4 ft) Covered decks, patios, and porches/verandas All Yards, 1.5 m (4.92 ft) Front or Exterior Side, 3 m (9.8 ft). Interior Side, 1.2 m (3.93 ft) Rear, 7.5 m (24.6 ft) 11. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. Page 126 of 132 By-Law 2024-003 Page 9 of 9 READ A FIRST AND SECOND TIME THIS 8th day of JANUARY, 2024. READ A THIRD AND FINAL TIME AND PASSED THIS 8th day of JANUARY, 2024. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 127 of 132 ZN 7-23-08 TOWN OF TILLSONBURG BY-LAW NUMBER 2024-003 EXPLANATORY NOTE The purpose of By-Law Number 2024-003 is to update the Town of Tillsonburg Zoning By-law No. 3295 to address minor errors, omissions, zone duplications, and update to the Ontario Building Code relating to the maximum gross floor area for an accessory building that may be excluded from the calculation of total lot coverage. The Municipal Council, after conducting the public hearing necessary to consider any comments to the proposed zone change application, approved By-Law Number 2024-003. The public hearing was held on January 8, 2024. Any person wishing further information relative to Zoning By-Law Number2024-003 may contact the undersigned: Tanya Daniels Director of Corporate Services / Clerk Town of Tillsonburg 10 Lisgar Avenue Tillsonburg, ON N4G 5A5 Telephone: 519-688-3009 ext. 4040 File: ZN 7-23-08 (Town of Tillsonburg) Report No: CP 2024-08 Page 128 of 132 TILLSON AVENUESEE KEY MAP 6STREET FD SEE KEY MAP 15NORTH STREET EAST R2 FIFTH STC P R FOURTH STLISGAR AVENUESEE KEY MAP 8MG R2 SEE KEY MAP 1 6 R2 RM-9 KING STMG FOURTH ST MG R2 SANDY CRT QUEEN STMG FIFTH ST SC C P RSIXTH SC(H)R1-12 R3 R1 MG OS1 CLARKE ST R2-34OS2 SEE KEY MAP 5 Jan 04, 2024 SCALE 1:5,000 TOWN OF TILLSONBURG KEY MAP 7SCHEDULE "A" ¹ NOTES: ALL DIMENSIONS ARE IN METRES.PRODUCED BY THE COUNTY OF OXFORD USING DATA UNDERLICENSE FROM THE UPPER THAMES RIVER AND GRAND RIVERCONSERVATION AUTHORITIES, TERANET ENTERPRISES INC.,AND THE PROVINCE OF ONTARIO, Copyright 2024. LATEST AMENDING BY-LAW: 100 YEAR FLOODLINE!!!!!!!!! REGULATORY FLOODAND FILL LINES FLOOD AND FILL AREASee General Provisions 5.8 SOURCEWATER PROTECTION OVERLAY 2 (SP2)See Section 5.38 SOURCEWATER PROTECTION OVERLAY 1 (SP1)See Section 5.38 ENVIRONMENTAL PROTECTION 2 OVERLAYSee General Provisions 5.30.2 ENVIRONMENTAL PROTECTION 1 OVERLAYSee General Provisions 5.30.1 Page 129 of 132 SYCAMORE DRIVE R1A-23 IN1 OS1 TOWNSHIP OF SOUTH-WEST OXFORDR1A R1A(H) R1A BIRDWAY DRR1 R1A-23 DRIVECONCESSION STREET WEST GREENEAGLE DR R1 SEE KEY MAP 23 R1A-23 HEMLOCK DRIVE BEECH BOULEVARD CHESTNUT DR R1A BEECH BOULEVARDFD SEE KEY MAP 13R1A R1BEECH BOULEVARDR2-35 R1A(H) R1 FAIRWAY HILLS BLVD WILLIAM STREET QUARTER TOWN LINER1A(H)CATALPA CRTSEE KEY MAP 1 1 R1A MYRTLE COURTWILLIAM STREET FD OS2 WALNUTR1A Jan 04, 2024 SCALE 1:5,000 TOWN OF TILLSONBURG KEY MAP 12SCHEDULE "A" ¹ NOTES: ALL DIMENSIONS ARE IN METRES.PRODUCED BY THE COUNTY OF OXFORD USING DATA UNDERLICENSE FROM THE UPPER THAMES RIVER AND GRAND RIVERCONSERVATION AUTHORITIES, TERANET ENTERPRISES INC.,AND THE PROVINCE OF ONTARIO, Copyright 2024. LATEST AMENDING BY-LAW: 100 YEAR FLOODLINE!!!!!!!!! REGULATORY FLOODAND FILL LINES FLOOD AND FILL AREASee General Provisions 5.8 SOURCEWATER PROTECTION OVERLAY 2 (SP2)See Section 5.38 SOURCEWATER PROTECTION OVERLAY 1 (SP1)See Section 5.38 ENVIRONMENTAL PROTECTION 2 OVERLAYSee General Provisions 5.30.2 ENVIRONMENTAL PROTECTION 1 OVERLAYSee General Provisions 5.30.1 Page 130 of 132 PARKWOODCT TOWNSHIP OF SOUTH-WEST OXFORD OS1 DEMEYEREMAPLE LANER1 ALEXANDERSEE KEY MAP 1 6 HYMAN S T FAIRFIELD CRES R1 R1 CHRISTOPHER CT R1 R1 C P R OS1ARBORR1 R1 AVENUE Big Otter Cree k PARK W O O D R1-30 AVENUER1 OTTER COU R T R1 S EE K E Y M A P 1 7C P RMAPLE CRTBig Ott e r Cree k OS1 OS2 SEE KEY MAP 19THOMASR1 AVENUEAVENUE S EE K E Y M A P 3 0PARKWOODDRIV E CONCESSION STREET EAST OS1PARKWOOD DRIVER1 DRIVELANE R1 DEMEYERE Jan 04, 2024 SCALE 1:5,000 TOWN OF TILLSONBURG KEY MAP 18SCHEDULE "A" ¹ NOTES: ALL DIMENSIONS ARE IN METRES.PRODUCED BY THE COUNTY OF OXFORD USING DATA UNDERLICENSE FROM THE UPPER THAMES RIVER AND GRAND RIVERCONSERVATION AUTHORITIES, TERANET ENTERPRISES INC.,AND THE PROVINCE OF ONTARIO, Copyright 2024. LATEST AMENDING BY-LAW: 100 YEAR FLOODLINE!!!!!!!!! REGULATORY FLOODAND FILL LINES FLOOD AND FILL AREASee General Provisions 5.8 SOURCEWATER PROTECTION OVERLAY 2 (SP2)See Section 5.38 SOURCEWATER PROTECTION OVERLAY 1 (SP1)See Section 5.38 ENVIRONMENTAL PROTECTION 2 OVERLAYSee General Provisions 5.30.2 ENVIRONMENTAL PROTECTION 1 OVERLAYSee General Provisions 5.30.1 Page 131 of 132 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2024-006 A BY-LAW to confirm the proceedings of Council at its meeting held on JANUARY 8, 2024. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. All actions of the Council of the Corporation of the Town of Tillsonburg at its meeting held on January 8, 2024 with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the Town of Tillsonburg. 4. That this By-Law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 8th day of JANUARY, 2024. READ A THIRD AND FINAL TIME AND PASSED THIS 8th day of JANUARY, 2024. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 132 of 132