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240311 Council AgendaThe Corporation of the Town of Tillsonburg Council Meeting AGENDA Monday, March 11, 2024 5:30 PM LPRCA 4 Elm St Tillsonburg 1.Call to Order 2.Closed Session (5:30 p.m.) Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT Council move into Closed Session to consider the following: 2.4.1 CLD-EDM-24-004 Notice of Surplus Land - 20 Cranberry Road 239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2.1 Adoption of Agenda 2.2 Disclosures of Pecuniary Interest and the General Nature Thereof 2.3 Adoption of Closed Session Council Minutes 2.4 Reports 2.4.1 CLD-EDM-24-004 Notice of Surplus Land - Cranberry Road Property 239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2.5 Back to Open Session 3.Moment of Silence 4.Adoption of Agenda (6:00 p.m.) Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the Agenda as prepared for the Council meeting of March 11, 2024, be approved. 5. Disclosures of Pecuniary Interest and the General Nature Thereof 6.Adoption of Council Minutes of Previous Meeting Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the Council Meeting Minutes dated February 26, 2024, be approved. 7.Presentations 7.1 Watson & Associates: Town of Tillsonburg Development Charges Background Study Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the presentation from Watson & Associates regarding Town of Tillsonburg Development Charges Background Study be received as information. 8.Public Meetings Page 2 of 295 8.1 Applications for Consent B23-78-7 & B23-79-7 - 22 and 26 A Old Vienna Road Proposed Resolution # Moved By: ________________ Seconded By: ________________ The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Application for Consent B 23-78-7 as submitted by Peter Staley for lands described as Pt. Lt. 1385 Plan 500 Pt 2, 41R- 6145 in the Town of Tillsonburg, subject to the following conditions: The lot to be severed be appropriately zoned.1. The owners shall agree, in writing, to satisfy all requirements financial and otherwise, of the Town of Tillsonburg regarding the installation of services and drainage facilities to the satisfaction of the Town of Tillsonburg. Any work being done in the Town’s right-of-way will require an Encroachment Permit and a representative of the developer’s consultant must be on site. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards. 2. A Stormwater Management (SWM) Technical Brief which identifies the location of the existing drainage ditch that traverses the subject lands, addresses the minor and major overland flows entering the site from all adjacent properties and right of ways, and identifies the size of the easement required over the said drainage ditch, be submitted to the satisfaction of the Town. 3. The owners shall submit a preliminary lot grading plan, including servicing, for the lot to be created through B23-78-7 and B-23-79-7 to the satisfaction of the Town of Tillsonburg Engineering Services Department. 4. An Easement over the existing drainage ditch that runs east to west through the existing lands of 26A Old Vienna Road, the size of which will be determined through the SWM Technical Brief, will be dedicated to the Town of Tillsonburg to the satisfaction of the Town. 5. The certificate for Application B23-78-7 be issued, the Transfer registered, and a copy of the registered Transfer be provided to the Secretary-Treasurer of the Land Division Committee, prior to the issuance of the certificate for Application B23-79-7. 6. The owner shall agree to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water and sanitary sewer services, to the satisfaction of the County including payment of all outstanding fees regarding the same. To this regard, the lot to be severed must be independently serviced (water/sanitary), and any/all services crossing the 7. Page 3 of 295 proposed property line be disconnected to the satisfaction of the County of Oxford Public Works Department. Water/sanitary servicing is available on Old Vienna Rd. and the applicant will be required to connect to the services for the new lot. An application to connect will be required. Prior to building permit issuance, the applicant must submit a preliminary drawing / plan to Building Services containing sufficient information to determine the feasibility of the proposed development on the new enlarged lot created through B23-78-7 and B23-79-7, to the satisfaction of Building Services. 8. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with. 9. Proposed Resolution # Moved By: ________________ Seconded By: ________________ The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Application for Consent B23-79-7 as submitted by Jeff Snow for lands described as Part of Block A Plan 966 Part 1 Plan 41R-10254 in the Town of Tillsonburg, subject to the following conditions: The lot to be severed be appropriately zoned.1. The owners shall agree, in writing, to satisfy all requirements financial and otherwise, of the Town of Tillsonburg regarding the installation of services and drainage facilities to the satisfaction of the Town of Tillsonburg. Any work being done in the Town’s right-of-way will require an Encroachment Permit and a representative of the developer’s consultant must be on site. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards. 2. A Stormwater Management (SWM) Technical Brief which identifies the location of the existing drainage ditch that traverses the subject lands, addresses the minor and major overland flows entering the site from all adjacent properties and right of ways, and identifies the size of the easement required over the said drainage ditch, be submitted to the satisfaction of the Town. 3. The owners shall submit a preliminary lot grading plan, including servicing, for the lot to be created through B23-78-7 and B-23-79-7 to the satisfaction of the Town of Tillsonburg Engineering Services Department. 4. An Easement over the existing drainage ditch that runs east to west through the existing lands of 26A Old Vienna Road, the size of which will be 5. Page 4 of 295 determined through the SWM Technical Brief, will be dedicated to the Town of Tillsonburg to the satisfaction of the Town. The parcel intended to be severed be conveyed to the abutting landowner to the immediate north and be consolidated with said owner’s existing property. Any additional transactions with regard to the severed parcel must comply with Section 50(3) & (5) of the Planning Act, R.S.O., 1990, as amended, and be reflected on the certificate. 6. The certificate for Application B23-78-7 be issued, the Transfer registered, and a copy of the registered Transfer be provided to the Secretary-Treasurer of the Land Division Committee, prior to the issuance of the certificate for Application B23-79-7. 7. The owner shall agree to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water and sanitary sewer services, to the satisfaction of the County including payment of all outstanding fees regarding the same. To this regard, the lot to be severed must be independently serviced (water/sanitary), and any/all services crossing the proposed property line be disconnected to the satisfaction of the County of Oxford Public Works Department. Water/sanitary servicing is available on Old Vienna Rd. and the applicant will be required to connect to the services for the new lot. An application to connect will be required. 8. Prior to building permit issuance, the applicant must submit a preliminary drawing / plan to Building Services containing sufficient information to determine the feasibility of the proposed development on the new enlarged lot created through B23-78-7 and B23-79-7, to the satisfaction of Building Services. 9. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with. 10. 9.Planning Reports 10.Delegations 10.1 Dave Cripps and Leanne Hopkins, Trustees, Thames Valley District School Board Re: TVDSB Oxford County Update Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the delegation Dave Cripps and Leanne Hopkins, Trustees, Thames Valley District School Board Re: TVDSB Oxford County Update be received as information. Page 5 of 295 11.Deputation(s) on Committee Reports 11.1 CS-24-017 Museum, Culture, Heritage and Special Awards Advisory Committee - Recommendation on Annandale House and Parks, Culture and Recreation Social Media Proposed Resolution # Moved By: ________________ Seconded By: ________________ A. THAT report titled Recommendation on Annandale House and Parks, Culture and Recreation Facebook Pages be received as information; and B. THAT Council approve the recommendation of the Museum, Culture, Heritage and Special Awards Advisory Committee as follows: THAT the Museum, Culture, Heritage and Special Awards Advisory Committee recommend that THAT the Museum, Culture, Heritage and Special Awards Committee recommend to Council that the Annandale National Historic Site maintain their own Facebook page and that the Committee supports the creation of a Parks and Recreation page. 1. AND THAT staff at the Annandale National Historic Site remain active and involved in the creation of content for their own page. 2. 11.2 EDM-24-008 Economic Development Advisory Committee Resolution - Backflow Prevention By-Law Update Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT report titled “EDM 24-008 Economic Development Advisory Committee Resolution – Backflow Prevention By-Law Update” be received; and, A. THAT Council approve the recommendation of the Economic Development Advisory Committee to be forwarded to Oxford County Public Works for consideration in the implementation of the Backflow Cross Connection Program as follows: B. THAT the Economic Development Advisory Committee recommends to Tillsonburg Town Council that they recommend to Oxford County Council that the Oxford County Backflow Cross Connection Control Survey, be triaged based on property type, and be given the following extended time frames for completion: 90 days for Industrial properties (no change)• Six months for Commercial properties• Page 6 of 295 Year-end (December 31, 2024) for Multi-Residential properties• 12.Information Items Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the following items be received as information: 12.1 Township of South-West Oxford - Section 76 Request - Koteles Drain 12.2 Correspondence from the Honourable Sylvia Jones, Deputy Premier and Minister of Health Re: Rural Ontario Municipal Association (ROMA) Conference 13.Staff Reports 13.1 Chief Administrative Officer 13.2 Corporate Services 13.3 Economic Development 13.3.1 EDM-24-009 - Community Improvement Plan Update - Final Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT report EDM 24- titled Community Improvement Plan Update – Final be received. 13.4 Finance 13.5 Fire and Emergency Services 13.6 Operations and Development 13.7 Recreation, Culture and Parks 14.New Business 15.Consideration of Minutes 15.1 Advisory Committee Minutes Proposed Resolution # Page 7 of 295 Moved By: ________________ Seconded By: ________________ THAT the following Advisory Committee minutes be received as information: Police Services Board - November 15, 2023 • Parks, Beautification and Cemeteries Advisory Committee - January 30, 2024 • Economic Development Advisory Committee - February 13, 2024 • Affordable and Attainable Housing - February 28, 2024• 16.Motions/Notice of Motions 17.Resolutions/Resolutions Resulting from Closed Session 18.By-Laws Moved By: ________________ Seconded By: ________________ THAT the following By-Laws be read for a first, second, third and final reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 18.1 By-Law 2024-024 A BY-LAW to register a lease on title for the premises at 51 Brock Street, Tillsonburg. 18.2 By-Law 2024-025 A BY-LAW to register a lease on title for the premises at 55 Brock Street, Tillsonburg. 18.3 By-Law 2024-026 A BY-LAW to adopt a Community Improvement Plan, CS-24-026 19.Confirm Proceedings By-law Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT By-Law 2024-022 A By-Law to Confirm the Proceedings of the Council Meeting of March 11, 2024, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 20.Items of Public Interest 21.Adjournment Page 8 of 295 Proposed Resolution # Moved By: ________________ Seconded By: ________________ THAT the Council meeting of March 11, 2024, be adjourned at _____ p.m. Page 9 of 295 1 The Corporation of the Town of Tillsonburg Council Meeting MINUTES Monday, February 26, 2024 5:00 PM LPRCA 4 Elm St Tillsonburg ATTENDANCE: Mayor Gilvesy (Chair) Deputy Mayor Beres Councillor Luciani Councillor Parker Councillor Parsons Councillor Rosehart Councillor Spencer Staff: Kyle Pratt, Chief Administrative Officer Tanya Daniels, Director of Corporate Services/Clerk Julie Columbus, Director of Recreations, Culture & Parks Cephas Panschow, Development Commissioner Johnathon Graham, Director of Operations & Development Renato Pullia, Director of Innovation and Strategic Iniativies and Interim Director of Finance/Treasurer Julie Ellis, Deputy Clerk _____________________________________________________________________ 1. Call to Order The meeting was called to order at 5:00 p.m. 2. Closed Session (5:00 p.m.) Page 10 of 295 2 Resolution # 2024-089 Moved By: Councillor Spencer Seconded By: Councillor Rosehart THAT Council move into Closed Session to consider the following: 2.1 CAO Annual Performance Review 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees; 2.2 CLD-EDM-24-003 - Project Big Swing - Waiving of Conditions 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board; 239 (2) (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried 2.1 Adoption of Agenda 2.2 Disclosures of Pecuniary Interest and the General Nature Thereof 2.3 Adoption of Closed Session Minutes 2.4 Reports 2.4.1 CAO Annual Performance Evaluation 2.4.2 CLD-EDM-24-003 - Project Big Swing - Waiving of Conditions 2.5 Back to Open Session 3. Moment of Silence Mayor Gilvesy read in the Land Acknowledgement. Council provided comments regarding the recent passing of former Council Member and Mayor Brenda Carroll. Page 11 of 295 3 4. Adoption of Agenda (6:00 p.m.) Resolution # 2024-096 Moved By: Deputy Mayor Beres Seconded By: Councillor Spencer THAT the Agenda as prepared for the Council meeting of February 26, 2024, be approved with the addition of Agenda Item 10.1 – Delegation from the Tillsonburg Kinsmen regarding the 2024 Kinsmen Easter Egg Hunt. Carried 5. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest. 6. Adoption of Council Minutes of Previous Meeting Council took a brief recess from 6:06 to 6:11 p.m. Resolution # 2024-097 Moved By: Councillor Rosehart Seconded By: Councillor Parsons THAT the Council Meeting Minutes dated February 12, 2024, be approved. Carried 7. Presentations 8. Public Meetings 8.1 EDM-24-006 - Revised Community Improvement Plan Cephas Panschow, Development Commissioner, attended before Council to provided an overview of EDM-24-006 and answer various questions from Members of Council. Mr. Pratt, CAO, provided comments and confirmed the item is planned to be on the upcoming Affordable and Attainable Housing Advisory Committee meeting prior to returning to Council for final ratification. Resolution # 2024-098 Moved By: Councillor Rosehart Seconded By: Deputy Mayor Beres Page 12 of 295 4 A. THAT report EDM 24-004 titled Revised Community Improvement Plan be received; and, B. THAT the revised Community Improvement Plan be approved subject to any final revisions/additions to be considered at the Public Meeting noting to strike 'whichever is later' in section 3 and a review of the backlfow implications; and, C. THAT a bylaw be brought forward for consideration. Carried 8.2 A07-23 - Application for Minor Variance (2,4 and 6 Greenhill Drive) Laurel Davies Snyder, Oxford County Planner, attended for the Committee of Adjustments to provide an overview of A07-23 - Application for Minor Variance (2,4, and 6 Greenhill Drive). There was no one present to speak in favour of or in opposition to the application. Resolution # 2024-099 Moved By: Councillor Rosehart Seconded By: Councillor Parker THAT Council move into the Committee of Adjustment to hear an application for Minor Variance at 6:28 p.m. Carried Moved By: Councillor Spencer Seconded By: Councillor Parker THAT the Committee of Adjustment approve Application File A07-23, submitted by 2407774 Ontario Limited for lands described as Lot 18 Plan 41M-395 in the Town of Tillsonburg as it relates to: 1. Relief from Section 8.6.22.2.2 – Exterior Side Yard, Minimum Width, to reduce the minimum required side yard width from 4.5 m (14.8 ft) to 2.8 m (9.2 ft); Page 13 of 295 5 2. Relief from Section 8.6.22.2.4 – Rear Yard, Minimum Depth, to reduce the minimum required rear yard depth from 6.0 m (19.7 ft) to 4.9 m (16.1 ft); 3. Relief from Section 5.37.1 Permitted Projections Into Required Yards – Table 5.37.1 - Permitted Projections into Required Yards – to reduce the minimum required exterior side yard setback for a covered deck from 3.0 m (9.8 ft) to 1.3 m (4.3 ft); 4. Relief from Section 5.37.1 Permitted Projections Into Required Yards – Table 5.37.1 - Permitted Projections into Required Yards – to reduce the minimum required rear side yard setback for a covered deck from 7.5 m (24.6 ft) to 3.8 m (12.5 ft). Subject to the following conditions: i. A building permit for the proposed dwelling shall be issued within one year of the date of the Committee's decision. ii. That the proposed relief shall only apply to the construction of a three-unit townhouse dwelling and covered decks of the general size and location as illustrated on Plate 4 of Report CP 2024-32. Carried Moved By: Councillor Luciani Seconded By: Councillor Spencer THAT Council move out of Committee of Adjustment and move back into regular Council session at 6:38 p.m. Carried 9. Planning Reports 10. Delegations 10.1 Tillsonburg Kinsmen re: 2024 Kinsmen Easter Egg Hunt Cedric Tomico, Tillsonburg Kinsmen Member, attended before Council to provide a presentation on the Kinsmen Club of Tillsonburg's Easter Egg Hunt occurring on March 30th 2024. Mr. Tomico requested financial support of approximately $209.40 from Council to cover the facility and park rental fees for the 2024 event and all future years of the Easter Egg Hunt. Page 14 of 295 6 Resolution # 2024-100 Moved By: Councillor Parker Seconded By: Councillor Rosehart A. THAT Council receives the delegation from the Tillsonburg Kinsmen as information; and B. THAT the 2024 fees associated for the memorial park rental be donated to the Kinsman of Tillsonburg from the tax rate stabilization reserve. Carried 11. Deputation(s) on Committee Reports 12. Information Items 13. Staff Reports 13.1 Chief Administrative Officer 13.2 Corporate Services 13.3 Economic Development 13.3.1 EDM-24-003 - Community Improvement Plan Application – 150 Vienna Road Property Cephas Panschow, Development Commissioner, provided an overview of EDM24-003 regarding a Community Improvement Plan Application for 150 Vienna Road. Resolution # 2024-101 Moved By: Councillor Parker Seconded By: Councillor Parsons A. THAT Council receives report titled EDM 24-003 Community Improvement Plan Application – 150 Vienna Road Property; and B. That 150 Vienna Road property be approved for: a. An Accessibility Renovation Grant in matching funds to a maximum contribution of $3,000; b. A 100% rebate of the building permit fees; and, Page 15 of 295 7 c. The Tax Increment Grant Back Program of the Community Improvement Plan, related to enhancements of the property, at the Strategic Level, which offers the following growth related rebates: Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate with full property taxes being payable in year 11. Carried 13.3.2 EDM-24-007 - Surplus Unopened Right-of-Way Lands South of Wood Haven Drive - Multiple Offers to Purchase Cephas Panschow, Development Commissioner, provided an overview of EDM-24-007 - Surplus Unopened Right-of-Way Lands South of Wood Haven Drive - Multiple Offers to Purchase. Resolution # 2024-102 Moved By: Councillor Luciani Seconded By: Councillor Rosehart A. THAT report EDM 24-007 Surplus Unopened Right-of-Way Lands South of Wood Haven Drive – Multiple Offers to Purchase be received; and B. THAT by-laws be brought forward authorizing the Mayor and Clerk to enter into the following Agreement of Purchase and Sales and to execute any documents required to effect the transfer of seven portions of former Right-of-Way lands; a. Kenneth Agnew and Kimberly Agnew (Lot 16) for lands described as Parts 2 and 3, Plan 41R-10605; b. Harry Ostrander and Elizabeth Ostrander (Lot 15) for lands described as Parts 5 and 6, Plan 41R-10605; Page 16 of 295 8 c. Timothy Hodgkinson and Deborah Hodgkinson (Lot 14) for lands described as Parts 8 and 9, Plan 41R-10605; d. Dale Lee and Judith Lee (Lot 12) for lands described as Parts 14 and 15, Plan 41R-10605; e. Jason Freeman and Charlene Freeman (Lot 11) for lands described as Parts 17 and 18, Plan 41R-10605; f. Jay Jackson and Lynn Jackson (Lots 33 and 34) for lands described as Part 22, Plan 41R-10605; g. Linda Carpani (Lot 35) for lands described as Part 23, Plan 41R-10605; and, C. THAT the bylaws include authorization for the Town of Tillsonburg to take possession of 1 foot by 1 foot blocks of land along the frontage of the lots along Wood Haven Drive and Ridge Boulevard for the purpose of deeming “a lot not to be a lot” under the Planning Act, thereby enabling the parts being acquired by the property owners to merge with their existing lands and to create a new contiguous parcel of land for each of the properties, and as follows: a. Part 1 on Lot 16 b. Part 4 on Lot 15 c. Part 7 on Lot 14 d. Part 13 on Lot 12 e. Part 16 on Lot 11 f. Parts 19 and 20 on Lots 33 and 34, Ridge Boulevard g. Part 21 on Lot 35, Ridge Boulevard. Carried 13.4 Finance 13.5 Fire and Emergency Services 13.6 Operations and Development 13.7 Recreation, Culture and Parks Page 17 of 295 9 13.7.1 RCP-24-009 - Lake Lisgar Waterpark 2024 Operations Julie Columbus, Director of Recreation, Culture and Parks, attended before Council to provide an overview of RCP-24-009 - Lake Lisgar Waterpark 2024 Operations and answered questions regarding adjustment of staffing wage resources and clarifying lesson impacts to public swims. Resolution # 2024-103 Moved By: Deputy Mayor Beres Seconded By: Councillor Parsons A. THAT report titled RCP 24-009 Lake Lisgar Waterpark 2024 Operations be received as information; and B. THAT the Town of Tillsonburg supports the amended hours for Lake Lisgar Waterpark for the 2024 season as outlined in the report in order to provide aquatic program offerings such as swimming lessons and water fitness while the indoor pool is closed for renovations. Carried 13.7.2 RCP-24-012 - Pickleball and Tennis Court RFP Julie Columbus, Director of Recreation, Culture and Parks, attended before Council to provide an overview RCP-24-012 - Pickleball and Tennis Court RFP and answered questions from Members of Council. Director Columbus answered various questions from Members of Council. Resolution # 2024-104 Moved By: Councillor Parker Seconded By: Councillor Luciani A. THAT report titled RCP 24-012 Pickleball and Tennis Court RFP be received as information; and B. THAT Court Surface Specialists be awarded the tender for a total of $296,705 + HST, inclusive of: i. $200,500.00 +HST for the design, supply and install of 3 pickleball courts; and Page 18 of 295 10 ii. $ 96,205.00 +HST for the resurfacing of 3 tennis courts Carried 13.7.3 RCP-24-014 - Lake Lisgar Canteen Project Update Julie Columbus, Director of Recreation, Culture and Parks, attended before Council to provide an overview RCP-24-014 - Lake Lisgar Canteen Project Update and answered Councillor Parsons questions regarding completion of the Canteen. Resolution # 2024-105 Moved By: Councillor Spencer Seconded By: Councillor Parsons A. THAT report titled RCP 24-014 Lake Lisgar Canteen Renovation Budget Update be received as information; and B. THAT the budget overage of $49,674 + HST for capital project 698 LLWP Canteen Reno be hereby approved and be funded from the Facilities Reserve; and C. THAT the LLWP Canteen Reno project construction project be awarded to PK Construction for $231,474 + HST. Carried 13.7.4 RCP-24-015 - TCC Renovation Update Julie Columbus, Director of Recreation, Culture and Parks, attended before Council to provide an overview RCP-24-015 - TCC Renovation Update and outlined cost allocations connected to the project. Director Columbus answered questions regarding funding deficits noting either 2023 Surplus or Facilities Reserve options that may be needed to complete the project. Resolution # 2024-106 Moved By: Councillor Rosehart Seconded By: Councillor Parker THAT report RCP 24-015 titled TCC Renovation Update be received as information. Page 19 of 295 11 Carried 14. New Business 15. Consideration of Minutes 15.1 Advisory Committee Minutes Resolution # 2024-107 Moved By: Deputy Mayor Beres Seconded By: Councillor Rosehart THAT the following Advisory Committee minutes be received as information:  Youth Advisory Committee Meeting Minutes dated February 7, 2024  Traffic Advisory Committee Meeting Minutes dated February 15, 2024 Carried 16. Motions/Notice of Motions 16.1 Councillor Parker - Grants Policy Councillor Parker presented a revised wording for the Motion. Councillor Parsons was absent at the time of the vote. Resolution # 2024-108 Moved By: Councillor Parker Seconded By: Councillor Rosehart A. THAT the establishment of a Town Grant Committee be reviewed and included within a report to Council on Clerks resources (Q2); and B. THAT the Clerk be directed to review Procedure By-law updates for donation requests from delegations. Carried 17. Resolutions/Resolutions Resulting from Closed Session Page 20 of 295 12 18. By-Laws Councillor Parsons was not present at the time of the vote. Resolution # 2024-109 Moved By: Councillor Luciani Seconded By: Councillor Rosehart THAT the following By-Laws be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 18.1 By-Law 2024-018 A BY-LAW to amend By-Law 2023-017 to Appoint Directors to the Board of Management of the Tillsonburg Business Improvement Area (BIA) Established by The Corporation of the Town of Tillsonburg. 18.2 By-Law 2024-019 A BY-LAW to amend By-Law 4255, A By-Law to control noise in the Town of Tillsonburg 18.3 By-Law 2024-020 A BY-LAW to close the Unopened Right-of-Way, known as a Road Allowance south of Ridge Boulevard and Wood Haven Drive and deem lands surplus to needs of the Town Carried 19. Confirm Proceedings By-law Resolution # 2024-110 Moved By: Councillor Parker Seconded By: Councillor Spencer THAT By-Law 2024-021, A By-Law to Confirm the Proceedings of the Council Meeting held on February 26, 2024, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Items of Public Interest 21. Adjournment Page 21 of 295 13 Resolution # 2024-111 Moved By: Councillor Rosehart Seconded By: Deputy Mayor Beres THAT the Council meeting of February 26, 2024, be adjourned at 7:40 p.m. Carried Page 22 of 295 Council Meeting March 11, 2024 Town of Tillsonburg Development Charge Background Study 0 Page 23 of 295 Introduction 1 •Watson & Associates Economists Ltd. (Watson) has been retained to prepare a Development Charges (D.C.) Background Study for the Town •The Town’s current by-laws will expire on June 13, 2024 •The purpose of this meeting is to: •Provide an overview of the draft D.C. calculations and municipal comparisons; •Review D.C. by-law policies, including D.C. exemptions •Provide estimated financial impacts of statutory and non-statutory D.C. by-law policies Page 24 of 295 Simplified D.C.A. Methodology/Calculation 2 $ Identify Amount, Type, and Location of Residential and Non- Residential Growth D.C. per Residential Unit D.C. per sq.ft. of Non- Residential Development Development Charges Increase in Need for Service to Accommodate Growth D.C. Recoverable Cost of Infrastructure to Accommodate Growth •Eligible D.C. Services •Increase in Need for Service must not exceed average historical level of service over prior 15-year period •Expression of Council that needs will be met Deduct: 1.Uncommitted excess capacity 2.Grants, subsidies and contributions 3.Benefit to existing development Identify Capital Costs to Provide Service Page 25 of 295 Growth Forecast Mid-2024 to Mid-2033 3 •10-year growth forecast has been prepared based on the County’s Municipal Comprehensive Review to 2046, recent development trends, and active development applications in the approvals process Net Population Residential Units Employment Sq.m. of G.F.A. Mid-2024 19,521 9,084 8,814 Mid-2034 25,178 11,838 10,648 10-year 5,657 2,754 1,834 148,366 Time Horizon Residential Non-Residential Incremental Change Page 26 of 295 Increase in Need for Service •10-Year (2024-2033) •Services Related to a Highway •Police Services •Fire Protection Services •Parks and Recreation Services •See Technical Appendix 4 Page 27 of 295 Anticipated Capital Needs Gross Capital Costs ($73.3 million) 5 Page 28 of 295 D.C. Recoverable Costs $37.6 Million 6 Page 29 of 295 Major Growth-Related Capital Projects 7 Service Area Gross Capital Costs D.C. Recoverable Costs Fire Services Current Station Renovation and Expansion $5.3 M $3.6 M Full Size Rescue Unit $1.5 M $1.1 M Police Services Police Parking Improvements (Phase 1 and 2)$0.4 M $0.1 M Services Related to a Highway New Public Works Facility $14 M $3.3 M Public Works Fleet $2.7 M $2.7 M Road Reconstructions $8.9 M $7 M Signalization $0.5 M $0.5 M Sidewalk Connectivity Plan $1.5 M $1.4 M Parks and Recreation Community Complex Renovation and Expansion $5.3 M $1.3 M Provision for additional Gymnasium and Multi-Use Space $6.2 M $4.4 M Third Ice Pad $22.6 M $12.9 M Provision for Additional Parkland $1.7 M $1.7 M Page 30 of 295 Calculated Schedule of D.C.s 8 Single and Semi- Detached Dwelling Other Multiples Apartments - 2 Bedrooms + Apartments - Bachelor and 1 Bedroom (per sq.m. of Gross Floor Area) (per Wind Turbine) Municipal Wide Services: Services Related to a Highway 4,082 3,253 2,653 1,684 20.54 4,082 Fire Protection Services 1,347 1,074 876 556 6.78 1,347 Parks and Recreation Services 8,643 6,888 5,618 3,566 7.25 Policing Services 6 5 4 2 0.03 6 Total Municipal Wide Services 14,078 11,220 9,151 5,808 34.59 5,435 Year 1 Charge (80% of Full Charge)11,262 8,976 7,321 4,646 27.67 4,348 Service RESIDENTIAL NON-RESIDENTIAL Page 31 of 295 D.C. Comparison 9 Service Current Calculated (2024$)Change ($)Change (%) Municipal Wide Services: Services Related to a Highway 6,538 4,082 (2,457) -38% Fire Protection Services 806 1,347 541 67% Parks and Recreation Services 1,717 8,643 6,926 403% Policing Services 68 6 (62) -91% Growth-Related Studies 435 (435) -100% Total Municipal Wide Services 9,565 14,078 4,513 47% Year 1 Charge (80% of Full Charge)9,565 11,262 1,697 18% Service Current Calculated (2024$)Change ($)Change (%) Municipal Wide Services: Services Related to a Highway 29.09 20.54 (8.56) -29% Fire Protection Services 3.76 6.78 3.02 80% Parks and Recreation Services 1.49 7.25 5.75 385% Policing Services 0.32 0.03 (0.29) -91% Growth-Related Studies 1.98 (1.98) -100% Total Municipal Wide Services 36.65 34.59 (2.06) -6% Year 1 Charge (80% of Full Charge)36.65 27.67 (8.98) -24% Residential (Single Detached) Comparison Non-Residential (per sq.m.) Comparison Page 32 of 295 Municipal Comparison Per Single Detached Residential Dwelling Unit 10 Page 33 of 295 Municipal Comparison $ per Square Meter of Commercial Gross Floor Area 11 Page 34 of 295 Municipal Comparison $ per Square Meter of Industrial Gross Floor Area 12 Page 35 of 295 D.C. By-law Policies Development Charges 13 Page 36 of 295 D.C. By-Law Policies •D.C.s are calculated and collected at building permit issuance •D.C.s may also be paid before of after they otherwise would be payable through agreement •D.C.s for developments proceeding through Site Plan or Zoning By-law Amendment will be determined based on the charges in effect on the day of the application •Rental housing and institutional developments would pay D.C.s in 6 equal annual payments, commencing from the date of occupancy •Interest to be imposed where D.C.s are calculated at time of Site Plan or Zoning By-law Amendment application and for mandatory installment payments (rental housing and institutional development) Timing of Collection 14 Page 37 of 295 D.C. By-Law Policies •The Act provides for some mandatory exemptions but also gives municipalities the ability to provide their own exemptions •The Act is specific in identifying that the revenue forgone may not be made up by increasing the D.C.s for other classes of development •In effect, it is a loss of revenue to the municipality which will have to be funded via taxes, rates, reserves or other financial resources •Financial impacts of D.C. exemptions and reductions have been assessed D.C. Exemptions 15 Page 38 of 295 D.C. By-Law Policies •Upper/Lower Tier Governments and School Boards •Development of lands intended for use by a university that received operating funds from the Government •Existing industrial building expansions (may expand by 50% with no D.C.) •Additional residential units in existing and new residential buildings (revised through Bill 23): •May add up to two apartments for a single detached, semi-detached or row house (only one unit can be in an ancillary structure) •One additional unit or 1% of the units in an existing rental residential building with four or more residential units Statutory D.C. Exemptions 16 Page 39 of 295 D.C. By-Law Policies •Non-profit housing (Added through Bill 23) •Inclusionary zoning affordable housing units (Added through Bill 23) •Additional exemptions for affordable and attainable units to be exempt upon proclamation by the Lieutenant Governor units (Added through Bill 23) •Discount for rental housing development: •>2 bedrooms -25% discount •2 bedrooms -20% discount •<2 bedrooms -15% discount •Mandatory reduction of D.C. (Maximum charge of 80%, 85%, 90%, 95%, 100% for first 5 Years of the by-law) Statutory D.C. Exemptions 17 Page 40 of 295 Statutory and Non-Statutory Exemptions County of Oxford Blandford- Blenheim East Zorra- Tavistock Ingersoll Norwich Tillsonburg South-West Oxford Zorra 1.Non-residential uses Excl. Industrial  2.Industrial buildings  3.Non-residential farm building  4.Places of worship  5.Public hospitals  6.Development in Central Business District and Entrepreneurial Area  7.Temporary buildings and structures  8.Long-term care home  9.Affordable housing  10.Temporary dwelling units  11. Private Schools  Exemption Non-Statutory D.C. Exemptions 18 Page 41 of 295 Non-Statutory Exemptions •Removal of non-residential D.C. exemptions is being considered •Anticipated 10-year non-residential revenue (net of revenue loss associated with statutory phase-in): •Industrial: $2.7 million •Commercial/Institutional: $2 million •Majority of municipalities in South-Western Ontario outside of Oxford County impose industrial D.C.s •Consideration being given to charging D.C.s on farm bunk houses for seasonal workers •Charge would be imposed per bed based on Ministry of Health occupancies 2024 D.C. Study Consideration 19 Page 42 of 295 Financial Impacts of D.C. Exemptions and Reductions 20 •Forecast development that would be exempt from D.C.s has been assessed for the purposes of understanding financial impacts to the Town (i.e., requirement to fund exemptions and discounts) •Exemption analysis has been prepared by type of exemption, including exemptions not yet in effect (i.e., affordable housing) •Analysis based on forecast development activity and historical exemptions witnessed Page 43 of 295 Financial Impacts of D.C. Exemptions and Reductions 21 Page 44 of 295 Financial Impacts of D.C. Exemptions and Reductions 22 Page 45 of 295 Financial Impacts of D.C. Exemptions and Reductions 23 D.C. Exemption/Reduction 10-Year Cost Industrial $2.7 M Commercial/Institutional $2 M Affordable Housing $5.2 M D.C. Phase-In 1 $3.8 M Non-Profit Housing (LTC)$0.6 M Rental Reduction $0.4 M Secondary Units $0.3 M Other 2 $0.3 M Subtotal (Statutory Exemptions)$10.5 M Total Exemptions $15.1 M 1. Assumes new by-laws still passed every 5-years. All other impacts are net of Phase-in revenue loss 2. Other includes Municipal Facilities, Agricultural, Places of Worship Page 46 of 295 D.C. By-Law Policies •Redevelopment credits on conversions or demolitions of existing buildings or structures are generally granted to recognize what is being replaced on site (not specific in the Act but provided by case law) •Redevelopment must occur within 5 years of demolition •The credit cannot exceed the amount of D.C.s that would otherwise be payable •No credit is available if the use that was demolished/converted would be exempt under this by-law or was not capable of being occupied •Refund may be available if the existing building cannot be demolished until after construction of the new building. Redevelopment Credits 24 Page 47 of 295 D.C. By-Law Policies •Separate by-law for each service area to be imposed •Charge to be phased in on the anniversary date of the by-laws (i.e., June 13th) •D.C.A. allows for adjustment of charges to reflect underlying cost increases and reduces municipal cash flow impact between statutory by-law reviews •Mandatory indexing to occur on anniversary date of by-law (i.e., June 13th) •Mandatory indexing currently in each year on April 1st By-Law Administration 25 Page 48 of 295 Next Steps •Present to development industry stakeholders – March 18, 2024 •Release background study publicly – By April 12, 2024 (60 days prior to by-law passage) •Public Meeting of Council – May 27, 2024 •By-law Passage – June 12, 2024 (By-law effective on June 13, 2024) Draft Timing 26 Page 49 of 295 Discussion 27 Page 50 of 295 Historical Level of Service Calculations and Capital Needs Technical Appendix 28 Page 51 of 295 Services Related to a Highway 29 Page 52 of 295 Infrastructure Costs Included in the Development Charges CalculationTown of TillsonburgService: Services Related to a HighwayLess: Potential D.C. Recoverable CostPrj. NoResidential ShareNon-Residential Share2024-203376% 24%Project NameLength (km)Existing Road SurfaceSurface Work- - - - - - - Public Works Buildings- - - - - - - 1 New Public Works Facility 2026-2027 14,000,000 5,680,800 8,319,200 5,004,100 3,315,100 2,519,476 795,624 Public Works Fleet- - - - - - - 2 Heavy Duty Fleet2025 463,500 - 463,500 - 463,500 352,260 111,240 3 Sidewalk Plow2024 226,600 - 226,600 - 226,600 172,216 54,384 4 Sidewalk Plow2027 226,600 - 226,600 - 226,600 172,216 54,384 5 Backhoe2024-2033 231,800 - 231,800 - 231,800 176,168 55,632 6 Loader2024-2033 363,100 - 363,100 - 363,100 275,956 87,144 7 Provision for Additional Fleet 2024-2033 1,150,641 - 1,150,641 - 1,150,641 874,487 276,154 Road Reconstructions- - - - - - - 8 Concession Street - Tillson Ave to Maple Lane 0.32 Asphalt Asphalt 2024-2033 1,046,800 - 1,046,800 159,360 887,440 674,454 212,986 9West Town Line - boundary road with Norwich (Simcoe to Potters)1 Asphalt Asphalt 2024-2033 2,057,800 - 2,057,800 498,000 547,500 1,012,300 769,348 242,952 10 Cranberry Rd. - North St. to North Town Limit 0.8 Rural Asphalt 2024-2033 1,344,200 - 1,344,200 140,800 1,203,400 914,584 288,816 11 Concession St. East - Broadway to Tillson Ave. 0.8 Asphalt Asphalt 2024-2033 3,405,700 - 3,405,700 398,400 3,007,300 2,285,548 721,752 12 Townline Rd and Goshen St Reconstruction 0.26 Asphalt Asphalt 2024-2033 1,058,000 - 1,058,000 129,480 928,520 705,675 222,845 Signalization- - - - - - - 13 Town-wide Signalization 2024-2033 386,900 - 386,900 - 386,900 294,044 92,856 14 Signal Priority Control System Expansion - Phase 2 2024 54,100 - 54,100 - 54,100 41,116 12,984 15 Signal Priority Control System Expansion Phase 3 2025 24,200 - 24,200 - 24,200 18,392 5,808 16 Signal Priority Control System Expansion Phase 4 2026 24,200 - 24,200 - 24,200 18,392 5,808 - - - - - - - 17 Sidewalk Connectivity Plan 2024-2033 1,529,400 - 1,529,400 152,900 1,376,500 1,046,140 330,360 - - - - - - - Reserve Fund Adjustment- - - - (2,258,471) (1,716,438) (542,033) - - - - - - - Total27,593,541 5,680,800 21,912,741 6,483,040 547,500 12,623,729 9,594,034 3,029,695 Note: 2-Lane Asphalt - $246,000Road Surface Treatment - $87,000Net Capital CostBenefit to Existing DevelopmentGrants, Subsidies and Other Contributions Attributable to New DevelopmentTotalTiming (year)Gross Capital Cost Estimate(2024$)Post Period Benefit1. For newly constructed projects benefit to existing or non-growth share is considered to be nil. For road widenings or upgrades, benefit to existing or non-growth share is based on the cost to the Town of repaving the existing sections of road twice to build-out of the Town. In short the non-growth share is the capital cost the Town would incur if there was no growth over the forecast period. The calculation of the non-growth share assumes the following resurfacing costs per km:Increased Service Needs Attributable to Anticipated DevelopmentDevelopment Charges Background Study - TillsonburgCapital Needs Calculation SheetsPage 53 of 295 Town of TillsonburgService Standard Calculation SheetService: Services Related to a Highway - RoadsUnit Measure: km of roadwaysDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Value ($/km)D.CArterial Roads 19.1 19.1 19.1 19.1 19.1 19.1 19.1 19.1 19.1 19.1 19.1 19.1 19.1 19.1 19.1 $1,908,100Collector Roads 15.0 15.0 15.0 15.0 15.0 15.0 15.0 15.0 15.0 15.0 15.0 15.0 15.0 15.0 15.0 $1,318,800Total 34 34 34 34 34 34 34 34 34 34 34 34 34 34 34 Population 15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard 0.0023 0.0022 0.0022 0.0022 0.0022 0.0022 0.0022 0.0021 0.0021 0.0021 0.0020 0.0020 0.0019 0.0018 0.0018 15 Year Average 2009-2023Quantity Standard 0.0021 Quality Standard $1,634,571Service Standard $3,433D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $3,433Eligible Amount $19,418,218Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 54 of 295 Town of TillsonburgService Standard Calculation SheetService: Services Related to a Highway - Bridges, Culverts & StructuresUnit Measure: Number of Bridges, Culverts & StructuresDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Value ($/item)Bridges 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 $1,420,400Culverts 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 $656,100Retaining Walls 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 $1,683,000Total 23 23 23 23 23 23 23 23 23 23 23 23 23 23 23 Population 15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard 0.0015 0.0015 0.0015 0.0015 0.0015 0.0015 0.0015 0.0014 0.0014 0.0014 0.0014 0.0013 0.0013 0.0012 0.0012 15 Year Average 2009-2023Quantity Standard 0.0014 Quality Standard $1,070,479Service Standard $1,499D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $1,499Eligible Amount $8,477,976Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 55 of 295 Town of TillsonburgService Standard Calculation SheetService: Services Related to a Highway - Sidewalks and Active TransportationUnit Measure: km of sidewalks and active transportationDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Value ($/km)Sidewalks 83.1 83.1 86.3 88.1 89.1 89.5 91.6 94.2 96.6 96.6 96.6 96.6 96.6 96.6 96.6 $176,500Total 83 83 86 88 89 90 92 94 97 97 97 97 97 97 97 Population 15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard 0.0055 0.0055 0.0056 0.0057 0.0057 0.0057 0.0058 0.0059 0.0060 0.0059 0.0057 0.0055 0.0054 0.0051 0.0050 15 Year Average 2009-2023Quantity Standard 0.0056 Quality Standard $176,607Service Standard $989D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $989Eligible Amount $5,594,773Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 56 of 295 Town of TillsonburgService Standard Calculation SheetService: Services Related to a Highway - Traffic Signals & StreetlightsUnit Measure: No. of Traffic SignalsDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Value ($/item)Streetlights 2,788 2,788 2,788 2,788 2,788 2,788 2,788 2,788 2,788 2,788 2,788 2,788 2,788 2,788 2,788 $4,700Signalized Intersections 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 $309,000Total 2,794 2,794 2,794 2,794 2,794 2,794 2,794 2,794 2,794 2,794 2,794 2,794 2,794 2,794 2,794 Population 15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard 0.1846 0.1836 0.1826 0.1809 0.1800 0.1790 0.1773 0.1760 0.1722 0.1696 0.1653 0.1601 0.1548 0.1485 0.1438 15 Year Average 2009-2023Quantity Standard 0.1706 Quality Standard $5,352Service Standard $913D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $913Eligible Amount $5,165,576Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 57 of 295 Town of TillsonburgService Standard Calculation SheetClass of Service:Public Works - FacilitiesUnit Measure: sq.ft. of building areaDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Bld'g Value ($/sq.ft.)Value/sq.ft. with land, site works, etc.Equipment Depot/Office - 20 Spruce Street 9,859 9,859 9,859 9,859 9,859 9,859 9,859 9,859 9,859 9,859 9,859 9,859 9,859 9,859 9,859 $352 $394Salt Shed - 20 Spruce Street 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 $89 $104Sign Shop - 20 Spruce Street 608 608 608 608 608 608 608 608 608 608 608 608 608 608 608 $89 $104Storage Building 692 692 692 692 692 692 692 692 692 692 692 692 692 692 692 $352 $394Sand Shed 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 2,096 $89 $104Brine Facility (#) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $56,426 $62,216Total15,352 15,352 15,352 15,352 15,352 15,352 15,352 15,352 15,352 15,352 15,352 15,352 15,352 15,352 15,352 Population 15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard 1.0142 1.0086 1.0033 0.9942 0.9891 0.9835 0.9744 0.9672 0.9464 0.9320 0.9082 0.8799 0.8507 0.8160 0.7903 15 Year Average 2009-2023Quantity Standard 0.9372 Quality Standard $307Service Standard $288D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $288Eligible Amount $1,629,499Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 58 of 295 Town of Tillsonburg Service Standard Calculation SheetClass of Service: Public Works - Vehicles & EquipmentUnit Measure: No. of vehicles and equipmentDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Value ($/Vehicle)Light Duty Pick-Up 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $59,2005500 w/ Service Body 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $160,700F250 Pickup Truck 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $72,100Ram 3500 w/ Alum Dump Body 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $90,6004500 Truck w/ Service Body, Crane 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $103,000Ram 5500 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $72,100Heavy Duty 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 $463,500Trackless Sidewalk Machine 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 $226,600Trackless Equipment 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 $18,500Loader 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 $363,100Grader 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $501,900Backhoe 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $231,800Sweeper 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $412,000Leaf Vacuum 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $71,700Brush Chipper 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $82,400Line Stripper 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $30,900Forklift 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $59,700Trailers 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 $22,400Generators 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 $45,200Misc. Equipment & Attachments 83 83 83 83 83 83 83 83 83 83 83 83 83 83 83 $3,900Total 141 141 141 141 141 141 141 141 141 141 141 142 142 142 142 Population 15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard 0.0093 0.0093 0.0092 0.0091 0.0091 0.0090 0.0089 0.0089 0.0087 0.0086 0.0083 0.0081 0.0079 0.0075 0.0073 15 Year Average 2009-2023Quantity Standard 0.0086 Quality Standard $54,722Service Standard $471D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $471Eligible Amount $2,662,241Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 59 of 295 Fire Protection Services 30 Page 60 of 295 Infrastructure Costs Included in the Development Charges CalculationTown of TillsonburgService: Fire Protection ServicesLess: Potential D.C. Recoverable CostPrj. NoResidential ShareNon-Residential Share2024-203376% 24%Facilities- - - - - - - 1 Current Station Renovation and Expansion 2025-2026 5,300,000 1,653,378 3,646,622 - 3,646,622 2,771,433 875,189 Equipment- - - - - - - 2 Additional Firefighter Equipment (10) 2024-2033 82,000 - 82,000 - 82,000 62,320 19,680 3 New SCBA Units and Personal Face Masks (8) 2024-2033 122,400 - 122,400 110,000 12,400 9,424 2,976 Vehicles- - - - - - - 4 Single Axel Enclosed Trailer 2024-2033 15,000 - 15,000 - 15,000 11,400 3,600 5 ATV 2025 40,000 - 40,000 - 40,000 30,400 9,600 6 Full Size Rescue Unit 2024-2033 1,500,000 - 1,500,000 381,100 1,118,900 850,364 268,536 Reserve Fund Adjustment - - - - (735,870) (559,261) (176,609) - - - - - - - Total 7,059,400 1,653,378 5,406,022 491,100 - 4,179,052 3,176,080 1,002,973 Increased Service Needs Attributable to Anticipated DevelopmentTiming (year)Benefit to Existing DevelopmentGrants, Subsidies and Other Contributions Attributable to New DevelopmentTotalPost Period BenefitNet Capital CostGross Capital Cost Estimate(2024$)Development Charges Background Study - TillsonburgCapital Needs Calculation SheetsPage 61 of 295 Town of TillsonburgService Standard Calculation SheetService: Fire Protection Services - FacilitiesUnit Measure: sq.ft. of building areaDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Bld'g Value ($/sq.ft.)Value/sq.ft. with land, site works, etc.Tillsonburg Fire Station - Concession Street 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 $462 $536Total9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 9,472 Population15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard0.6258 0.6223 0.6190 0.6134 0.6103 0.6068 0.6012 0.5968 0.5839 0.5750 0.5604 0.5429 0.5249 0.5035 0.4876 15 Year Average 2009-2023Quantity Standard 0.5783 Quality Standard $536Service Standard $310D.C. Amount (before deductions) 10 YearForecast Population 5,657 $ per Capita $310Eligible Amount $1,753,331Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 62 of 295 Town of Tillsonburg Service Standard Calculation SheetService: Fire Protection Services - Vehicles & EquipmentUnit Measure: No. of vehicles Description 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Value ($/Vehicle)Pumper 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $937,300Pumper/Tanker 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $1,493,500Rescue Truck 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $381,100Aerial Truck 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $2,729,500Medium Duty Truck 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 $85,000SUV1 $87,600Total 6 6 6 6 6 6 6 6 6 6 6 6 6 6 7 Population 15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard 0.0004 0.0004 0.0004 0.0004 0.0004 0.0004 0.0004 0.0004 0.0004 0.0004 0.0004 0.0003 0.0003 0.0003 0.0004 15 Year Average2009-2023Quantity Standard 0.0004 Quality Standard $872,425Service Standard $349D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $349Eligible Amount $1,974,123Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 63 of 295 Town of Tillsonburg Service Standard Calculation SheetService: Fire Protection Services - Small Equipment and GearUnit Measure: No. of equipment and gearDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Value ($/item)Dispatch Centre Equipment 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $484,700Hoses and Appliances (i.e. nozzles, valves) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $161,200Pagers and Radios 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $67,000SCBA Units (17) 17 17 17 17 17 17 17 17 17 20 20 20 20 20 20 $15,300SCBA Cylinder Fill Station - - 1 1 1 1 1 1 1 1 1 1 1 1 1 $64,500Equipment for Firefighters (bunker gear, uniforms, helmets, etc. )Full Time 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 $8,200Volunteers 28 28 28 30 30 30 30 30 30 30 30 30 30 34 34 $8,200Total 50 50 51 53 53 53 53 53 53 56 56 56 56 60 60 Population 15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard 0.0033 0.0033 0.0033 0.0034 0.0034 0.0034 0.0034 0.0033 0.0033 0.0034 0.0033 0.0032 0.0031 0.0032 0.0031 15 Year Average 2009-2023Quantity Standard 0.0033 Quality Standard $24,191Service Standard $80D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $80Eligible Amount $451,598Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 64 of 295 Police Services 31 Page 65 of 295 Infrastructure Costs Included in the Development Charges CalculationTown of TillsonburgService: Policing ServicesLess: Potential D.C. Recoverable CostPrj. NoResidential ShareNon-ResidentialShare2024-203376% 24%1 Police Parking Improvements (Phase 1) 2024-2033 42,000 35,900 6,100 - 6,100 4,636 1,464 2 Police Parking Improvements (Phase 2) 2024-2033 348,000 297,500 50,500 - 50,500 38,380 12,120 Reserve Fund Adjustment - - - - (41,312) (31,397) (9,915) Total 390,000 333,400 56,600 - - 15,288 11,619 3,669 Grants, Subsidies and Other Contributions Attributable to New DevelopmentNet Capital CostBenefit to Existing DevelopmentIncreased Service Needs Attributable to Anticipated DevelopmentTiming (year)Gross Capital Cost Estimate(2024$)Post Period BenefitTotalDevelopment Charges Background Study - TillsonburgCapital Needs Calculation SheetsPage 66 of 295 Town of TillsonburgService Standard Calculation SheetService: Policing Services - FacilitiesUnit Measure: sq.ft. of building areaDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Bld'g Value ($/sq.ft.)Value/sq.ft. with land, site works, etc.OPP Facility 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 $385 $448Total12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 12,686 Population15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard0.8381 0.8335 0.8291 0.8215 0.8173 0.8127 0.8052 0.7993 0.7821 0.7702 0.7505 0.7271 0.7029 0.6743 0.6530 15 Year Average 2009-2023Quantity Standard 0.7745 Quality Standard 448 Service Standard $347D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $347Eligible Amount $1,962,696Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 67 of 295 Parks and Recreation Services 32 Page 68 of 295 Infrastructure Costs Included in the Development Charges CalculationTown of TillsonburgService:Parks and Recreation ServicesPrj.NoResidential ShareNon-Residential Share2024-203395% 5%Facilities1Community Complex Renovation and Expansion2024 5,282,750 - 5,282,750 1,022,800 2,956,280 1,303,670 1,238,486 65,183 2Provision for additional Gymnasium and Multi-Use Space2024-2033 6,180,000 1,816,000 4,364,000 - 4,364,000 4,145,800 218,200 3 Third Ice Pad 2030-2033 22,607,200 9,662,000 12,945,200 - 12,945,200 12,297,940 647,260 Parkland and Park Facilities- - - - - - - 4 New Picnic Pavilion 2024-2033 46,900 - 46,900 36,300 10,600 10,070 530 5 Rolling Meadows Park 2024-2033 167,100 - 167,100 - 167,100 158,745 8,355 6 Kinsmen Bridge Upgrades 2024-2033 696,100 - 696,100 539,100 157,000 149,150 7,850 7 Pickleball Courts 2024 204,000 - 204,000 - 204,000 193,800 10,200 8 Victoria Woods Park 2024-2033 167,100 - 167,100 - 167,100 158,745 8,355 9 Parking Lot Expansion 2024-2025 206,000 - 206,000 159,500 46,500 44,175 2,325 10 Provision for Additional Parkland 2024-2033 1,698,162 - 1,698,162 - 1,698,162 1,613,254 84,908 11 Baseball Diamond 2024-2033 48,300 - 48,300 - 48,300 45,885 2,415 12 Softball Diamonds (4) 2024-2033 193,200 - 193,200 - 193,200 183,540 9,660 13 Tennis Courts 2024-2033 100,000 - 100,000 - 100,000 95,000 5,000 Gross Capital Cost Estimate(2024$)Increased Service Needs Attributable to Anticipated DevelopmentTiming (year)Post Period BenefitNet Capital CostLess: Potential D.C. Recoverable CostBenefit to Existing DevelopmentGrants, Subsidies and Other Contributions Attributable to New DevelopmentTotalDevelopment Charges Background Study - TillsonburgCapital Needs Calculation SheetsPage 69 of 295 Trail Development- - - - - - - 14 New Trail Development 2024-2033 137,400 - 137,400 106,400 31,000 29,450 1,550 15 Upgrade Participark Trail 2024-2033 120,700 - 120,700 93,500 27,200 25,840 1,360 16 Trail Head Improvements 2024-2033 51,500 - 51,500 39,900 11,600 11,020 580 Vehicles- - - - - - - 17 Pick-Up Truck 2024-2033 59,200 - 59,200 - 59,200 56,240 2,960 18 Ice Resurfacer 2030-2033 103,000 - 103,000 - 103,000 97,850 5,150 19 Tractor 2024 25,800 - 25,800 - 25,800 24,510 1,290 20 Mini Excavator 2024 133,900 - 133,900 - 133,900 127,205 6,695 21 Scissor Lift 2024 36,100 - 36,100 - 36,100 34,295 1,805 - - - - - - - Reserve Fund Adjustment - - - - (1,037,139) (985,282) (51,857) - - - - - - - Total 38,264,412 11,478,000 26,786,412 1,997,500 2,956,280 20,795,494 19,755,719 1,039,775 Development Charges Background Study - TillsonburgCapital Needs Calculation SheetsPage 70 of 295 Town of Tillsonburg Service Standard Calculation SheetService: Parkland AmenitiesUnit Measure: No. of parkland amenitiesDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Value ($/item)Play Structures (All Parks) 11 11 11 12 12 12 12 12 13 13 13 13 13 13 13 $78,400Newman Park - Gazebo 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $11,300Kiwanis Park - Ball Diamond - Lit 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $201,500Coronation Park - Picnic Pavillion & Washroom 2 2 2 2 2 2 $96,800Annandale Park - Canteen 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $428,100Fairgrounds 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $1,070,600Memorial Park - Ball Diamond - Unlit 1 1 1 1 - - - - - - - - - - - $32,300Annandale Park - Ball Diamond - Unlit 2 4 4 4 4 4 4 4 3 3 3 3 3 3 3 $48,300Annandale Park - Ball Diamond - Lit 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $201,500Fairgrounds - Ball Diamond/Race Track - Lit 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $290,200Fairgrounds - Ball Diamond - Unlit 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $32,300Annandale Park - Soccer Field 1 - - - - - - - - - - - - - - $32,300Soccer Park- Lit 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $193,400Soccer Park - Unlit 11 11 11 11 11 11 11 11 11 11 11 11 11 11 11 $32,300Memorial Park - Picnic Pavilion 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $298,400Memorial Park - Beach Volleyball - - - - 1 1 $6,500BridgesKinsmen Bridge 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $3,244,500Van Street Pedestrian Bridge 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $649,900Hawkins Bridge 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $1,194,500Outdoor BuildingsKiwanis Park Lighting Building 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $9,600Tennis Club House 1 1 1 1 - - - - - - - - - - - $14,500Parks Equipment Depot 1 1 1 - - - - - - - - - - - - $290,200Waterpark Storage Sheds 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $24,200Waterpark Canteen 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $100,000Summer Place/Rowing Club 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $441,500Gibson House 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $344,100Parking LotsPaved Parking Lots (# of spaces) 181 181 181 181 181 181 181 181 181 181 181 181 181 181 181 $3,600Unpaved Parking Lots 9# of spaces) 262 262 262 292 292 292 292 302 302 374 374 374 374 374 374 $2,500Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 71 of 295 Town of Tillsonburg Service Standard Calculation SheetService: Parkland AmenitiesUnit Measure: No. of parkland amenitiesDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Value ($/item)Special FacilitiesLake Lisgar Water Park 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $293,200Horse Stables 1 1 1 1 $483,700Skatepark 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $241,800Rowing Club Dock 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $189,000Dock at Gibson House 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $189,000Structural Steel Gazebo over Lake Lisgar 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $236,300Fountain in Lake Lisgar 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $59,100Grandstand 1 1 1 1 - - - - - - - - - - - $1,289,700Racetrack 1 1 1 1 - - - - - - - - - - - $209,600Celebration Plaza Bandshell1 1 1 1 1 1 1 $251,700Pump Track1 1 1 1 1 1 1 1 $74,700Dog Park1 1 1 1 1 1 1 $55,600Splash Pad1 1 $912,000Total 499 500 500 530 526 526 523 534 536 608 608 608 608 609 608 Population 15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard 0.0330 0.0328 0.0327 0.0343 0.0339 0.0337 0.0332 0.0336 0.0330 0.0369 0.0360 0.0348 0.0337 0.0324 0.0313 15 Year Average 2009-2023Quantity Standard 0.0337 Quality Standard $25,127Service Standard $847D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $847Eligible Amount $4,790,178Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 72 of 295 Town of TillsonburgService Standard Calculation SheetService:Parkland TrailsUnit Measure:Kilometres of Paths and TrailsDescription2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Value($ /Kilometre)Participark (unpaved)2.7 2.7 2.7 2.7 2.7 2.2 2.2 2.2 2.2 2.2 2.2 2.2 2.2 2.2 2.2 $7,800Participark (paved)0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 $3,900Borden Crescent Walking Trail 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 $7,800Tillsonburg Golf Course Trail 3.4 3.4 3.4 3.4 3.4 3.4 3.4 3.4 3.4 3.4 3.4 3.4 3.4 3.4 3.4 $122,800McLaughlin Way0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 $7,800Veterans Memorial Walkway3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 $70,400Cadman Park- - 1.2 1.2 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 $7,800TCT 4th St - Cranberry- - 2.4 2.4 2.4 2.4 2.4 2.4 2.4 2.4 2.4 2.4 2.4 2.4 2.4 $34,400Celebration Plazza2.0 2.0 2.0 2.0 2.0 2.0 2.0 $7,800Pedestrian Bridges >3m (# of bridges) 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 $847,900Total18.1 18.1 21.7 21.7 21.5 21.5 21.5 21.5 23.5 23.5 23.5 23.5 23.5 23.5 23.5 Population15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard0.0012 0.0012 0.0014 0.0014 0.0014 0.0014 0.0014 0.0014 0.0014 0.0014 0.0014 0.0013 0.0013 0.0012 0.0012 15 Year Average2009-2023Quantity Standard 0.0013 Quality Standard $315,623Service Standard $410D.C. Amount (before deductions) 10 YearForecast Population5,657$ per Capita$410Eligible Amount$2,321,124Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 73 of 295 Town of TillsonburgService Standard Calculation SheetService: Recreation FacilitiesUnit Measure: sq.ft. of building areaDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Bld'g Value ($/sq.ft.)Value/sq.ft. with land, site works, etc.Community Complex 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 $564 $624Tillsonburg Special Events Centre (Recreational Space)35,000 35,000 35,000 35,000 - - - - - - $274 $303Total171,000 171,000 171,000 171,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 136,000 Population 15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard 11.2968 11.2345 11.1757 11.0737 8.7623 8.7124 8.6316 8.5685 8.3842 8.2564 8.0459 7.7946 7.5359 7.2287 7.0009 15 Year Average 2009-2023Quantity Standard 8.9135 Quality Standard $602Service Standard $5,366D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $5,366Eligible Amount $30,354,727Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 74 of 295 Town of Tillsonburg Service Standard Calculation SheetService: Parks & Recreation Vehicles and EquipmentUnit Measure: No. of vehicles and equipmentDescription 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 20232024 Value ($/Vehicle)RecreationPickup Truck (#29) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $64,400Van (#24) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $51,000Ice Edger (#148, 149) 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 $4,100Ice Resurfacer (#116) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $128,800ParksLight Duty Truck (#43) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $64,400Medium Duty Truck (#46) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $87,600Tractor (#88, 89) 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 $103,000Articulating Tractor (#107) 1 1 1 1 1 1 1 1 1 1 $72,100Gator (#200)1 1 1 $18,500Mower (#204) 1 1 1 1 1 1 1 1 1 1 $15,500Diamond Groomer (#129) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $25,800Turf Topper (#229) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 $13,400Trailers (#231, 232, 233) 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 $20,300Ventrac Leaf Vac (#248)1 1 1 $16,000Ventrac Power Rake (#249)1 1 1 $16,000Ventrac Stump Grinder (#250)1 1 1 $16,0002021 Ventrac Snow Blower (#251)1 1 1 $16,000Aerator/Top Dresser (#256)1 1 1 $8,200Finishing Mower (#257)1 1 1 $8,200Miscellaneous Equipment 25 25 25 25 25 25 25 25 25 25 25 25 25 25 25 $3,500Total 41 41 41 41 41 41 41 42 42 42 39 39 45 45 45 Population 15,137 15,221 15,301 15,442 15,521 15,610 15,756 15,872 16,221 16,472 16,903 17,448 18,047 18,814 19,426 Per Capita Standard 0.0027 0.0027 0.0027 0.0027 0.0026 0.0026 0.0026 0.0026 0.0026 0.0025 0.0023 0.0022 0.0025 0.0024 0.0023 15 Year Average 2009-2023Quantity Standard 0.0025 Quality Standard $21,416Service Standard $54D.C. Amount (before deductions) 10 YearForecast Population 5,657$ per Capita $54Eligible Amount $302,876Development Charges Background Study - TillsonburgService Standard Calculation SheetsPage 75 of 295 January 19, 2024 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 960 Notes NAD_1983_UTM_Zone_17N 48 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500)Old Vienna Road Vienna Road Van Street Plate 1: Location Map and Existing Zoning File Nos. B23-78-7 (Staley) and B23-79-7 (Snow) Pt. Lt. 1385 Plan 500 Pt 2, 41R6145 - 22 Old Vienna Road, Tillsonburg (Staley) Part of Block A Plan 966 Part 1 Plan 41R10254; 26A Old Vienna Road, Tillsonburg (Snow) Lot to be Retained by B23-78-7 Lot to be Severed by B23-78-7 Final Proposed Lot Boundary Lot to be Retained by B23-79-7 Lot to be Severed by B23-79-7 and added to Lot to be created through B23-78-7 Approximate location of existing drainage ditch Page 76 of 295 January 19, 2024 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 960 Notes NAD_1983_UTM_Zone_17N 48 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500)Old Vienna Road Vienna Road Van Street Plate 1a: Location Map and Existing Zoning File No. B23-78-7 (Staley) Pt. Lt. 1385 Plan 500 Pt 2, 41R-6145 - 22 Old Vienna Road, Tillsonburg Lot to be Retained by B23-78-7 Lot to be Severed by B23-78-7 Page 77 of 295 January 19, 2024 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 960 Notes NAD_1983_UTM_Zone_17N 48 Meters Zoning Floodlines Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Land Use Zoning (Displays 1:16000 to 1:500)Old Vienna Road Vienna Road Van Street Plate 1b: Location Map and Existing Zoning File No. B23-79-7 (Snow) Part of Block A Plan 966 Part 1 Plan 41R-10254; 26A Old Vienna Road, Tillsonburg Lot to be Retained by B23-79-7 Parcel to be Severed by B23-79-7 and added to lot to be created through B23-78-7 Approximate location of existing drainage ditch Page 78 of 295 March 4, 2024 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 480 Notes NAD_1983_UTM_Zone_17N 24 Meters Plate 2: 2020 Aerial Map File Nos. B23-78-7 (Staley) and B23-79-7 (Snow) Pt. Lt. 1385 Plan 500 Pt 2, 41R6145 - 22 Old Vienna Road, Tillsonburg (Staley) Part of Block A Plan 966 Part 1 Plan 41R10254; 26A Old Vienna Road, Tillsonburg (Snow) Vienna Road Old Vienna Road Lot to be Retained by B23-78-7 Lot to be Severed by B23-78-7 and Enlarged by B23-79-7 Lot to be Severed by B23-79-7 and added to Lot to be Severed by B23-78-7 Lot to be Retained by B23-79-7 Final Proposed Lot Boundary Approximate location of existing drainage ditch Page 79 of 295 E:\OSOFT141\Wayne\2023 Work\Ref Plans\22-18215rp.dwg Plate 3: Applicant's Sketch File Nos. B23-78-7 (Staley) and B23-79-7 (Snow) Pt. Lt. 1385 Plan 500 Pt 2, 41R6145 - 22 Old Vienna Road, Tillsonburg Part of Block A Plan 966 Part 1 Plan 41R10254; 26A Old Vienna Road, Tillsonburg Lot to be Retained by B23-78-7 Lot to be Severed by B23-78-7 Final Proposed Lot Lot to be Severed by B23-79-7 and added to Lot to be Severed by B23-78-7 Lot to be Retained by B23-79-7 Approximate location of existing drainage ditch Page 80 of 295 Page 1 of 12 Report No. CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 To: Mayor and Members of Tillsonburg Town Council From: Laurel Davies Snyder, Development Planner, Community Planning Applications for Consent B23-78-7 – Staley, and B23-79-7 - Snow REPORT HIGHLIGHTS  The overall purpose of these applications is to retain two existing residential lots and the existing residential dwellings on each lot and create one new parcel between these two lots for a future residential development.  The proposed lot to be created will have an approximate area of 2,182.7 m2 (23,494.4 ft2) with approximately 30 m (98.4 ft) of frontage on Old Vienna Road.  Planning staff are recommending that the applications be approved, subject to conditions, as they are consistent with the policies of the Provincial Policy Statement (PPS) and maintain the intent and purpose of the Official Plan respecting residential intensification and development within Low Density Residential Areas. DISCUSSION Background OWNERS: B23-78-7: Peter Staley 22 Old Vienna Road, Tillsonburg, ON N4G 3G4 B23-79-7: Jeff Snow 26A Old Vienna Road, Tillsonburg, ON N4G 3C4 APPLICANT: 2455892 Ontario Ltd. - Abe Hiebert 11645 Sunset Road, St. Thomas, ON N5P 3T2 AGENT: Cyril J. Demeyere Limited 261 Broadway, PO Box 460, Tillsonburg, ON N4G 4H8 Page 81 of 295 Report No: CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 Page 2 of 12 LOCATION: The subject lands are described as Pt. Lt. 1385 Plan 500, Pt 2, 41R-6145 and Part of Block A Plan 966, Part 1 Plan 41R-10254. The lands are located on the east side of Old Vienna Road, between Van Street and Oxford Street and are municipally known as 22 and 26A Old Vienna Road, Tillsonburg. COUNTY OF OXFORD OFFICIAL PLAN: TILLSONBURG ZONING BY-LAW NO. 3295: Existing Zoning: 22 Old Vienna Road - ‘Low Density Residential Type 1 Zone (R1)’ 26A Old Vienna Road – ‘Low Density Residential Type 3 Zone (R3-14)’ EXISTING USE OF SUBJECT PROPERTY: Lots to be Severed: vacant Lots to be Retained: existing residential dwellings SERVICES: Lots to be Severed and Retained: municipal water and municipal sanitary sewer ACCESS: Lots to be Severed and Retained: paved municipal road (Old Vienna Road) PROPOSAL: 22 Old Vienna Road 26A Old Vienna Road New Enlarged Lot Frontage: 32 m (105 ft) 15 m (49 ft) 30 m (98.4 ft) Approximate Depth: 56 m (184 ft) 44 m (144 ft) Approximate Area: 1,347 m2 (14,509 ft2) 1,089 m2 (11,700 ft2) 2,182.7m2 (23,494.4 ft2) The overall purpose of these applications is to retain two existing residential lots and the existing residential dwellings on each lot (22 and 26A Old Vienna Road) and create one new parcel between these two lots for future residential development (illustrated in Plate 1). The new lot is proposed to be created via the severance of lands from 22 Old Vienna Road (B23- 78-7) and enlarging said lands with lands to be severed from 26A Old Vienna Road (B23-79-7), resulting in one new parcel for future residential development comprising approximately 2,182.7 m2 (23,494.4 ft2) and having approximately 30 m of frontage on Old Vienna Road. Schedule “T-1” Town of Tillsonburg Land Use Plan Residential Schedule “T-2” Town of Tillsonburg Residential Density Plan Low Density Residential Page 82 of 295 Report No: CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 Page 3 of 12 For Committee’s information, the applicant provided a preliminary proposal for a 3-storey, 6-unit building for the new parcel. Staff note that facilitating the development of a multi-unit building for up to 6 units would require an amendment to the Town’s Zoning By-law. The Official Plan designation is ‘Low Density Residential which permits a range of low density housing forms, a maximum height of three (3) stories at street elevation, and a maximum density of 30 units per hectare (uph). The proposed area of the new parcel created via the subject consent applications would be approximately 0.218 ha (0.54 ac) and a 6-unit building would result in a density of approximately 27.5 units per hectare (11 units per acre) which would appear to be within the range permitted in the Low Density Residential designation. As illustrated on Plate 1a, Consent Application B23-78-7 proposes to sever a parcel with a frontage of 30 m (98 ft), depth of 50 m (164 ft) and approximate area of 1,492 m2 (16,048 ft2) while retaining a parcel with a frontage of 32 m (105 ft), depth of 56 m (184 ft) and approximate area of 1,347 m2 (14,509 ft2) and containing an existing dwelling. As illustrated in Plate 1b, Consent Application B23-79-7 proposes to sever a parcel of approximately 53 m (174 ft) in depth and 690.7 m2 (7,438 ft2) in area and add it to the parcel to be severed via application B23-78-7. The proposed lot to be retained contains an existing residential dwelling in the form of a street fronting townhouse (end unit in a block of 4 units) which will be maintained and will have a frontage of 15 m (49 ft), depth of 44 m (144 ft) and approximate area of 1,089 m2 (11,700 ft2). The lot area of the new enlarged lot created via the above-noted applications will be approximately 2,182.7 m2 (23,494.4 ft2) with frontage of approximately 30 m (98.4 ft). It will contain an existing drainage ditch, located on the southern boundary of the property and running east to west across the property. Surrounding land uses include residential to the north and south on Old Vienna Road, and Coronation Park across Old Vienna Road to the south. Plate 1, Location Map and Existing Zoning, shows the location of the subject lands and the existing zoning in the immediate vicinity. Plate 1a, Location Map and Existing Zoning, shows the location of the lot to be severed and the lot to be retained resulting from application B23-78-7. Plate 1b, Location Map and Existing Zoning, shows the location of the lot to be severed and the lot to be retained resulting from application B23-79-7. Plate 2, 2020 Aerial Map, provides an aerial view of the subject lands and surrounding area. Plate 3, Applicant’s Sketch, provides the dimensions of the lands to be severed and lands to be retained, as provided by the applicant. Page 83 of 295 Report No: CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 Page 4 of 12 Application Review PROVINCIAL POLICY STATEMENT (PPS): Section 1.1.1 of the PPS provides that healthy liveable and safe communities are sustained by accommodating an appropriate range and mix of residential housing (including additional units, affordable housing, and housing for older persons) to meet long-term needs, and promoting cost- effective development that minimizes land consumption and servicing costs. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Land use patterns within settlement areas shall be based on:  densities and mix of land use which are appropriate for, and efficiently use the infrastructure and public service facilities which are planned or available;  support for active transportation;  efficiently using land and resources; and,  a range of uses and opportunities for intensification and redevelopment in accordance with the criteria in policy 1.1.3.3, where this can be accommodated. Section 1.1.3.2 states that land use patterns within settlement areas shall be based on densities and a mix of land uses which efficiently use land, resources, existing infrastructure, and public service facilities. A range of uses and opportunities for intensification and redevelopment should also be promoted where it can be accommodated in settlement areas. Section 1.1.3.4 directs that appropriate development standards shall be promoted which facilitate intensification, redevelopment, and compact form, while avoiding or mitigating risks to public health and safety. Section 1.4, Housing, and specifically Subsection 1.4.3, states that planning authorities shall provide for an appropriate range and mix of housing types and densities to meet projected requirements of current and future residents of the regional market area by:  Establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households;  Permitting and facilitating all forms of housing required to meet the social, health and well-being requirements of current and future residents;  Permitting and facilitating all types of residential intensification, including additional residential units and redevelopment, in accordance with policy 1.3.3.3;  Directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs;  Promoting densities for new housing which efficiently use land, resources, infrastructure, and public service facilities, and support the use of active transportation and transit in areas where it exists or is to be developed; and,  Establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form, while maintaining appropriate levels of public health and safety. Page 84 of 295 Report No: CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 Page 5 of 12 OFFICIAL PLAN: The subject lands are located within the ‘Low Density Residential’ designation according to the Town of Tillsonburg Residential Density Plan, as contained in the Official Plan. Low Density Residential Districts are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms including both executive and smaller single detached dwellings, semi-detached, duplex, and converted dwellings, street-fronting townhouses, and other, similar forms of development. Within these areas, it is intended that there will be a mixing and integration of different forms of housing to achieve a low overall density of use. The policies in Section 8.2.2.5, Residential Intensification and Redevelopment, promote residential intensification in appropriate locations to make more efficient use of existing land, infrastructure, and public services. Specifically, a minimum target of 15 percent of all new residential dwelling units are to be developed through residential intensification within built-up areas of the Town. Residential intensification and compact urban form are permitted in appropriate locations within the Residential and Central Areas of the Town, subject to complying with the policies of the associated land use designations pertaining to the density, form and scale of residential development being proposed. Intensification shall be facilitated through appropriate zoning standards, and Town Council may consider the use of reduced municipal infrastructure requirements and lot standards on a site or area specific basis, provided that such standards are still in keeping with the overall objectives of the Official Plan. The policies of Section 8.2.4.1, Infill Housing, apply to this proposal. Infill housing is defined as the placement of new residential development into established built-up areas on vacant or underutilized sites. To efficiently utilize the residentially designated land supply, and municipal servicing infrastructure, infill housing will be supported in Low Density Residential Districts. The introduction of new residential housing into an established streetscape pattern will only be permitted if the proposal is deemed to be consistent with the characteristics of existing development on both sides of the same street. In order that street-oriented infill projects are sensitive to the continuity of the existing residential streetscape, the County Land Division Committee and Town Council will ensure that the proposal is consistent with the street frontage, setbacks, lot area, and, spacing of existing development within a two-block area on the same street. In addition to the specific infill policies identified, the following will be considered for all infill proposals:  the location of vehicular access points, the effect of traffic generated by the proposal on the public road system, pedestrian and vehicular safety and surrounding properties is assessed and found to be acceptable;  existing municipal services and community facilities will be adequate to accommodate the proposed infill project;  stormwater run-off from the proposal will be adequately controlled and will not negatively affect adjacent properties; Page 85 of 295 Report No: CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 Page 6 of 12  the extent to which the proposed development provides for the retention of any desirable vegetation or natural features that contribute to the visual character of the surrounding area;  the effect of proposed development on environmental resources or the effects of environmental constraints on the proposed development will be addressed and mitigated in accordance with Section 3.2;  compliance of the proposed development with the provisions of the Zoning By-Law of the Town and other municipal by-laws; and,  consideration of the potential effect of the development on natural and heritage resources and their settings. Residential intensification and compact urban form shall be facilitated through appropriate zoning standards and Town Council may consider the use of reduced municipal infrastructure requirements and lot standards on a site or area specific basis, provided that such standards are in keeping with the overall objectives of the Official Plan. TOWN OF TILLSONBURG ZONING BY-LAW: 22 Old Vienna Road is currently zoned ‘Low Density Residential – Type 1 Zone (R1)’ in the Town’s Zoning By-law. Permitted uses in the ‘R1’ zone include a group home, a home occupation, a public use, and single detached dwellings. For single detached dwellings, the provisions of the ‘R1’ zone relevant to this application include:  minimum lot area of 480 m2 (5,166 ft2);  minimum lot frontage of 15 m (49.2 ft); and,  minimum lot depth of 32 m (105 ft). 26A Old Vienna Road is currently zoned ‘Low Density Residential – Type 3 Zone (R3-14)’ in the Town’s Zoning By-law. Permitted uses in the ‘R3’ zone include single detached dwellings, converted dwellings, duplex dwellings or semi-detached dwellings, a group home, a home occupation, a public use, a multiple unit dwelling, containing not more than 4 dwelling units, and street fronting townhouse dwellings. For street fronting townhomes, the provisions of the ‘R3-14’ zone relevant to this application include:  minimum lot area of 330 m2 (3,552 ft2);  minimum lot frontage of 11 m (36 ft); and,  minimum lot depth of 30 m (98.4 ft). The minimum lot area, frontage, and yard setback provisions of the By-Law are intended to ensure that lots are sufficiently large enough to provide an adequately sized building envelope and maintain suitable setbacks to provide access to the rear yard and provide sufficient area to conduct normal property maintenance. These provisions are also intended to ensure that adequate area is provided for parking, landscaping, drainage, and private amenity space. The minimum lot frontage provision of the By-law is intended to ensure that enough space is provided for safe access and egress to the lot. The applicant is proposing to sever land from 22 and 26A Old Vienna Road to create one new parcel between these two properties for future residential development. The proposed dimensions of the lots at 22 and 26A as amended by the subject applications appear to meet the zoning provisions for minimum lot area, minimum lot frontage, and minimum lot depth for the respective zones (‘R1’ and ‘R3-14’). Page 86 of 295 Report No: CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 Page 7 of 12 As previously discussed, as the ‘Low Density Residential – Type 3 Zone (R3)’ allows for a multiple unit dwelling containing not more than 4 dwelling units, the applicant’s initial proposal for a 3- storey, 6-unit building would require a zone change to an appropriate zoning category. For the Committee’s information, the applicant has not submitted a formal proposal regarding the future development of the new lot proposed via consent applications B23-78-7 and B23-79-7. Staff note that the existing drainage ditch currently contained on 26A Old Vienna Road will become part of the new enlarged property, and any requirements/conditions to manage the ditch prior to development on the site may affect the building location and/or feasibility of facilitating a multiple unit building on the site. AGENCY COMMENTS: Oxford County Public Works If approved, conditions of severance include:  the owner agrees to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water & sanitary sewer services, to the satisfaction of the County;  both properties must be independently serviced (water/sanitary);  any/all services crossing the proposed property line should be disconnected to the satisfaction of the County of Oxford Public Works Department; and,  Water/sanitary servicing is available on Old Vienna Rd. and the applicant will be required to connect to the services for the new lot. An application to connect will be required. Town of Tillsonburg Building Services Department  Prior to building permit issuance, the applicant must submit a preliminary drawing / plan to Building Services containing sufficient information to enable determination of the feasibility of the proposed development on the new enlarged lot, to the satisfaction of Building Services. Town of Tillsonburg Engineering Department Comments regarding the full extent of enlarged lands:  The owners shall submit a preliminary lot grading plan, including servicing for the ultimate lot to be created to the satisfaction of the Town of Tillsonburg Engineering Services Department.  The owners shall agree, in writing, to satisfy all requirements financial and otherwise, of the Town of Tillsonburg regarding the installation of services and drainage facilities to the satisfaction of the Town of Tillsonburg. Any work being done in the Town’s right-of-way will require an Encroachment Permit and a representative of the developer’s consultant must be on site. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards.  The Town will require an easement over the existing drainage ditch that runs east to west through the existing lands of 26A Old Vienna Road.  Due to known drainage concerns, a Stormwater Management (SWM) Technical Brief, to the satisfaction of the Town, must be provided which addresses the minor and major overland flows entering the site from all adjacent properties, right of ways, and identifies the size of the easement required over the existing drainage ditch.  The Town will require an easement over the existing drainage ditch that runs east to west through the existing lands of 26A Old Vienna, the size of which will be determined through a SWM Technical Brief, to be submitted to the satisfaction of the Town. Page 87 of 295 Report No: CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 Page 8 of 12 Long Point Region Conservation Authority (LPRCA)  The enlarged property will contain flooding hazards from a watercourse. The property has sufficient room that an appropriate setback from the watercourse can be achieved.  The subject property is regulated by Long Point Region Conservation Authority under Ontario Regulation 178/06. A permit is required from this office prior to any development, and, prior to development, the following details/requirement must be met (not limited to): o Site plan that illustrates all development is setback 15 m from the watercourse; o Grading plan; o Stormwater Management report; and, o Construction drawings. Tillsonburg Economic Development & Marketing, Tillsonburg Hydro, did not have any comments or concerns. PUBLIC CONSULTATION: Notice of the Application for Consent was provided to the public and surrounding property owners in accordance with the requirements of the Planning Act. At the time of writing this report, no comments or concerns had been received from the public. Planning Analysis Provincial Policy Statement (PPS) Approving the proposed severances will result in the creation of one new residential infill lot in the Town of Tillsonburg, providing the opportunity for intensification within a serviced settlement area. This is consistent with the policies of the PPS in Section 1.1.1 regarding accommodating an appropriate range and mix of residential housing to meet long-term needs, and promoting cost- effective development that minimizes land consumption and servicing costs. Staff are of the opinion that the new lot resulting from the proposed consent applications is suitable for residential purposes. More specifically, the applicant’s initial proposal for a 3-storey 6-unit multiple unit dwelling would appear, on a preliminary basis, to be feasible on the lands with respect to the size and configuration of the proposed lot to be created and represents an efficient use of land and municipal infrastructure. In this regard, the proposal is consistent with the policies of the PPS in Section 1.1.3.1 that support Settlement Areas as the focus of growth, the effective use of existing infrastructure, and efficiently using land and resources. Official Plan The proposal is consistent with Low Density Residential Areas and Infill Housing policies in the Official Plan. The subject lands are located within an area characterized by various residential types on a range of lot sizes. The proposed lots to be retained are consistent with the relevant provisions of the ‘R1’ and ‘R3-14’ provisions in the Zoning By-law and will be of sufficient size to provide adequate space for setbacks, required off-street parking, and vehicular ingress and egress. Page 88 of 295 Report No: CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 Page 9 of 12 Regarding the street-oriented infill policies contained in Section 8.2.4.1.1, staff are of the opinion that the two-block area between Oxford Street and Van Street is characterized by a variety of existing and planned residential uses, including single detached dwellings to the north and west, and street fronting townhomes to the south. The proposed lots to be retained are compatible with residential lot sizes within the defined area and will provide adequate lot area to maintain setbacks. As previously discussed, the proposed lot to be created will provide for a reasonable building envelope and ability to maintain setbacks and meet other relevant zoning provisions. As such, it is the opinion of staff that the application conforms to the relevant policies of the Official Plan respecting intensification and infill. The Low Density Residential designation is intended to accommodate a mix and integration of different housing types while achieving an overall low density. Planning staff are of the opinion that as the proposed enlarged lot is within an existing settlement area and part of an underutilized parcel, it provides an opportunity to increase the supply of housing through intensification, and specifically, through Street Oriented Infill residential development. Planning staff are of the opinion that the proposed new enlarged infill lot is of sufficient size to accommodate new residential development compatible with surrounding residential uses with respect to lot area, lot frontage and lot depth, and orientation to Old Vienna Road. Town Engineering staff have indicated concerns regarding drainage in the area and therefore, conditions of approval include specifically identifying the location of the ditch, dedicating an easement over the existing drainage ditch to the Town, and submission of a SWM Technical Brief that addresses minor and major overland flows entering the site from all adjacent properties and right of ways. The LPRCA commented that the new enlarged lot appears to have sufficient room to provide an appropriate setback from the existing watercourse (drainage ditch), and that a permit will be required from their office prior to any development on the newly created lot. The proposed new lot provides opportunity for a residential infill development. Depending upon the nature and scale of the development of the lands, a zone change may be required, however, staff are of the opinion that the proposed lot will adequately provide for a range of housing forms that are compatible with and maintains the general form and function of the existing residential neighbourhood. Zoning By-law For Consent Application B23-78-7 (22 Old Vienna Road), based on the sketch provided by the applicant, attached as ‘Plate 3’ to this report, it appears that the relevant provisions of the ‘R1’ zone will be maintained for both the proposed lot to be retained and the lot to be severed through B23-78-7 and enlarged through B23-79-7. For Consent Application B23-79-7 (26A Old Vienna Road), based on the sketch provided by the applicant, attached as ‘Plate 3’ to this report, it appears that the relevant provisions of the ’R3-14’ zone will be maintained for the lot to be retained. The proposed parcel to be severed will be added to the lot to be severed via B23-78-7. Page 89 of 295 Report No: CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 Page 10 of 12 Regarding the new lot, as previously discussed, facilitating the applicant’s preliminary proposal for a 3-storey, 6-unit building would require a zone change to ‘Medium Density Residential Zone (RM)’. Based on the information provided by the applicant for B23-78-7 and B23-79-7, it appears that the new enlarged lot meets the relevant provisions of the ‘RM’ zone. Staff note that conditions pertaining to the drainage ditch on the new enlarged lot may affect the building location and/or feasibility of facilitating a multiple unit building on the site. In light of the foregoing, it is the opinion of this Office that the Applications for Consent are consistent with policies of the PPS and maintain the intent of the Official Plan respecting efficient use of land and municipal services within a serviced urban area, and by providing infill housing opportunities for the Town of Tillsonburg. As such, Planning staff recommend that the application be given favourable consideration. RECOMMENDATION B23-78-7 The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Application for Consent B 23-78-7 as submitted by Peter Staley for lands described as Pt. Lt. 1385 Plan 500 Pt 2, 41R-6145 in the Town of Tillsonburg, subject to the following conditions: 1. The lot to be severed be appropriately zoned. 2. The owners shall agree, in writing, to satisfy all requirements financial and otherwise, of the Town of Tillsonburg regarding the installation of services and drainage facilities to the satisfaction of the Town of Tillsonburg. Any work being done in the Town’s right- of-way will require an Encroachment Permit and a representative of the developer’s consultant must be on site. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards. 3. A Stormwater Management (SWM) Technical Brief which identifies the location of the existing drainage ditch that traverses the subject lands, addresses the minor and major overland flows entering the site from all adjacent properties and right of ways, and identifies the size of the easement required over the said drainage ditch, be submitted to the satisfaction of the Town. 4. The owners shall submit a preliminary lot grading plan, including servicing, for the lot to be created through B23-78-7 and B-23-79-7 to the satisfaction of the Town of Tillsonburg Engineering Services Department. 5. An Easement over the existing drainage ditch that runs east to west through the existing lands of 26A Old Vienna Road, the size of which will be determined through the SWM Technical Brief, will be dedicated to the Town of Tillsonburg to the satisfaction of the Town. Page 90 of 295 Report No: CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 Page 11 of 12 6. The certificate for Application B23-78-7 be issued, the Transfer registered, and a copy of the registered Transfer be provided to the Secretary-Treasurer of the Land Division Committee, prior to the issuance of the certificate for Application B23-79-7. 7. The owner shall agree to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water and sanitary sewer services, to the satisfaction of the County including payment of all outstanding fees regarding the same. To this regard, the lot to be severed must be independently serviced (water/sanitary), and any/all services crossing the proposed property line be disconnected to the satisfaction of the County of Oxford Public Works Department. Water/sanitary servicing is available on Old Vienna Rd. and the applicant will be required to connect to the services for the new lot. An application to connect will be required. 8. Prior to building permit issuance, the applicant must submit a preliminary drawing / plan to Building Services containing sufficient information to determine the feasibility of the proposed development on the new enlarged lot created through B23-78-7 and B23-79-7, to the satisfaction of Building Services. 9. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with. B23-79-7 The Council of the Town of Tillsonburg advise the Oxford County Land Division Committee that the Town supports the Application for Consent B23-79-7 as submitted by Jeff Snow for lands described as Part of Block A Plan 966 Part 1 Plan 41R-10254 in the Town of Tillsonburg, subject to the following conditions: 1. The lot to be severed be appropriately zoned. 2. The owners shall agree, in writing, to satisfy all requirements financial and otherwise, of the Town of Tillsonburg regarding the installation of services and drainage facilities to the satisfaction of the Town of Tillsonburg. Any work being done in the Town’s right- of-way will require an Encroachment Permit and a representative of the developer’s consultant must be on site. The owner shall submit a stamped and sealed letter to the Town of Tillsonburg from the consulting engineer stating that all servicing and restoration work has been completed to the Town’s design standards. 3. A Stormwater Management (SWM) Technical Brief which identifies the location of the existing drainage ditch that traverses the subject lands, addresses the minor and major overland flows entering the site from all adjacent properties and right of ways, and identifies the size of the easement required over the said drainage ditch, be submitted to the satisfaction of the Town. Page 91 of 295 Report No: CP 2024-33 COMMUNITY PLANNING Council Meeting: March 11, 2024 Page 12 of 12 4. The owners shall submit a preliminary lot grading plan, including servicing, for the lot to be created through B23-78-7 and B-23-79-7 to the satisfaction of the Town of Tillsonburg Engineering Services Department. 5. An Easement over the existing drainage ditch that runs east to west through the existing lands of 26A Old Vienna Road, the size of which will be determined through the SWM Technical Brief, will be dedicated to the Town of Tillsonburg to the satisfaction of the Town. 6. The parcel intended to be severed be conveyed to the abutting landowner to the immediate north and be consolidated with said owner’s existing property. Any additional transactions with regard to the severed parcel must comply with Section 50(3) & (5) of the Planning Act, R.S.O., 1990, as amended, and be reflected on the certificate. 7. The certificate for Application B23-78-7 be issued, the Transfer registered, and a copy of the registered Transfer be provided to the Secretary-Treasurer of the Land Division Committee, prior to the issuance of the certificate for Application B23-79-7. 8. The owner shall agree to satisfy all requirements, financial and otherwise, of the County, regarding the installation of water and sanitary sewer services, to the satisfaction of the County including payment of all outstanding fees regarding the same. To this regard, the lot to be severed must be independently serviced (water/sanitary), and any/all services crossing the proposed property line be disconnected to the satisfaction of the County of Oxford Public Works Department. Water/sanitary servicing is available on Old Vienna Rd. and the applicant will be required to connect to the services for the new lot. An application to connect will be required. 9. Prior to building permit issuance, the applicant must submit a preliminary drawing / plan to Building Services containing sufficient information to determine the feasibility of the proposed development on the new enlarged lot created through B23-78-7 and B23-79-7, to the satisfaction of Building Services. 10. The Clerk of the Town of Tillsonburg advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Town of Tillsonburg have been complied with. SIGNATURES Authored by: "Original Signed by" Laurel Davies Snyder, RPP, MCIP Development Planner Approved for submission: "Original Signed by" Gordon K. Hough, RPP Director Page 92 of 295 Delegation Request Form Members of the public or citizen group may submit a Delegation Request to speak at a regular meeting of Council. Council meetings are held the second and fourth Monday of the month at 6:00 p.m. Council meetings are livestreamed and recorded. Delegations take place near the beginning of the meeting and are allowed 15 minutes for their presentation; ten (10) minutes is meant for the presentation and the remaining five (5) minutes is to allow for comments and questions from Council. It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. This allows members of Council to have an understanding of the purpose of your delegation. Any Information contained on this form will be made public through the publication of the agenda. Through submission of a Delegation Request, individauls are agreeing to the release and inclusing of their personal information within the public record. Applicants may request the removal of their personal contact information when submitting this form. The request to remove personal contact information cannot be made after agenda publication. Please note that all meetings occur in an open public forum and are regularly recorded and televised. Accessibility accommodations are available. Please make your request in advance. Page 93 of 295 First Name * Dave Last Name * Cripps Street Address * 1250 Dundas St Town/City * London Postal Code * N5W 5P2 Phone Number * 548-388-2342 E-mail * d.hancock@tvdsb.ca Subject * TVDSB Oxford County Update Name of Group or Person(s) being represented (if applicable) Danielle Hancock All Delegations are limited to fifteen (15) minutes, including questions and answers. * I acknowledge It is encouraged to supply sufficient information regarding your delegation for inclusion on the public meeting agenda, including any requests for action on the subject matter. Details of the purpose of the delegation: * Please see the slide deck for more information. I will begin with sharing some information about how Thames Valley supports student literacy and numeracy, our program opportunities available to students in Oxford and across the board and some examples of ways Thames Valley is collaborating with community organizations. I will also share about our current capital projects, enrolment trends and student accommodation plans/reviews in Oxford County. Please indicate the preferred meeting date which you would like to appear as a delegation: 3/11/2024  Page 94 of 295 Do you or any members of your party require accessibility accommodations? * Yes No Will there be a Power Point presentation? * Yes No Please attach a copy of your presentation. If you experience technical difficulties please submit your presentation materials via email to clerks@tillsonburg.ca I acknowledge that all presentation material must be submitted to the Office of the Clerk by 4:30 p.m. the Wednesday before the Council meeting date. I accept Page 95 of 295 Thames Valley District School Board Oxford County Update Page 96 of 295 Thames Valley District School Board Trustees for Oxford County Leeanne Hopkins 519-452-2000 ext.22404 l.hopkins@tvdsb.ca Dave Cripps 519-452-2000 ext.22411 d.cripps@tvdsb.ca Page 97 of 295 1.Oxford Map 2.Supporting Literacy &Numeracy 3.Program Opportunities 4.Community Collaborations 5.Accommodation Overview 6.Current Capital Projects 7.Elementary Enrolment 8.Secondary Enrolment 9.Oxford North Attendance Area Review (ONAAR) Agenda Page 98 of 295 Page 99 of 295 •Math Achievement Action Plan •Right to Read Inquiry Report •Using EQAO data to support student achievement •Preparing students for EQAO questions and procedures Supporting Literacy &Numeracy Page 100 of 295 •Adult and Continuing Education •School within a College/University •Aviation School (SHSM) •H3 Environmental Leaders' Project •One World International Welcome Centre •Specialist High Skills Major (SHSM) •BealArt Program opportunities Page 101 of 295 School Sector SHSM Lead Principal College Avenue Agriculture Jack Verrips Ian Charlton College Avenue Arts & Culture Shelley Corriveau Ian Charlton College Avenue Construction Rob Van Dasler Ian Charlton College Avenue Hospitality & Tourism Andrew Linton, Marc Gauvin Ian Charlton College Avenue Manufacturing Jason Campbell Ian Charlton Glencoe Construction Jonathan Pirard Tom Maloney Glencoe Transportation Jim Rops Tom Maloney Glendale Transportation Chuck Peterson Dave Chisholm Huron Park Health & Wellness Monique Telfer Tiffany Birtch Huron Park Manufacturing Henry Letkeman Tiffany Birtch Ingersoll District Construction Mike Pelton, Jonathan Postma Kerry Everitt Ingersoll District Manufacturing Adam Vincent Kerry Everitt Ingersoll District Sports Tila Cassone Kerry Everitt Ingersoll District Transportation Gord Smith, Brian Nagle Kerry Everitt Montcalm Aviation Nathan From Jeff Beynon Woodstock Arts & Culture Sue Stevens Brendon White Woodstock Information & Communication Scott MacIntosh Brendon White Woodstock Sports Martha Trepanier, Jason Poole Brendon White Page 102 of 295 www.tvdsb.ca Page 103 of 295 •Thames Valley Education Foundation •Family Well-being Community Workshops •Community Engagement Session Series •Tu Puente and Bridges program •Annual Community Planning & Facility Collaboration Meetings Community Collaborations Page 104 of 295 Accommodations Overview •Woodstock French Immersion & Elementary Panel Attendance Area Review in 2021 resulted in more balanced enrolment across the City, as well as the creation of a dual-track French Immersion school (Oliver Stephens PS) •New school approved in Woodstock •Planned New Schools in Oxford (require Provincial funding) include: •New Ingersoll Elementary School •New Thamesford Elementary School •Future accommodation reviews through 2026 in South Oxford, East Oxford and Woodstock Page 105 of 295 Current Capital Projects •110 projects completed or underway in Oxford schools •Over $23.5M in tendered work, investments made or to be made Notable Projects •College Avenue SS Rubberized Track replacement – Underway •College Avenue SS Library Learning Commons renovations – Underway •Ingersoll DCI Library Learning Commons renovations – Completed •Oliver Stephens Library Learning Commons Renovations - Underway •Roch Carrier FI PS School Renovations – Underway •Woodstock Collegiate Institute – Auditorium Renovations – Underway Page 106 of 295 Current Capital Projects (continued) New North Woodstock PS •The Ministry of Education (MOE) has approved $8 million in additional funding to increase the size of the future north Woodstock elementary school. •Submitted an approval to proceed to tender to MOE •Expected opening September 2026 (Pending tender approvals from the Ministry) Page 107 of 295 Elementary Enrolment Page 108 of 295 Secondary Enrolment Page 109 of 295 Oxford North Attendance Area Review (ONAAR) Objectives •Create attendance area for new North Woodstock elementary school •Balance enrolment across North Oxford so that schools can be well-utilized •Ensure the long-term viability of all area schools Timing •Attendance Area Review Committees to be established in Fall 2023 •Recommendations to be brought forward to Trustees in Spring 2024 •Changes to be implemented upon opening of new north Woodstock elementary school Page 110 of 295 Bill 98 Bill 98, Better Schools and Student Outcomes Act, 2023 -Legislative Assembly of Ontario (ola.org) Page 111 of 295 Common Questions From Oxford Constituents/Councillors •Does the schoolboard own xyz property and can our municipality use it for…. •There are crime related issues occurring on a TVDSB property? •Is there an opportunity to solve traffic or pedestrian safety issues together? •The curriculum at public schools is creating issues for our community, who do we contact? •There is an issue with a TVDSB property ie fallen tree etc. •We have a constituent that just moved to Oxford county and they need help registering their children for school. •A constituent is concerned by student behavior off of school property. Page 112 of 295 A.J. Baker 2023 'Safe and Inclusive School Plan Community (tvdsb.ca) DRAFT Equity Action Plan -TVDSB H->ELP (google.com) Right to Read inquiry report | Ontario Human Rights Commission (ohrc.on.ca) Specialist High Skills Major SHSM -TVDSB Curriculum (gov.on.ca) Student Transportation Services | My Big Yellow Bus Page 113 of 295 Thank you. www.tvdsb.ca Page 114 of 295 Page 1 of 4 Subject: Recommendation on Annandale House and Parks, Culture and Recreation Social Media Report Number: CS 24-017 Committee Name: Museum, Culture, Hertiage & Special Awards Advisory Committee Submitted by: Hillary Miller, Records and Legislative Coordinator Meeting Type: Council Meeting Meeting Date: Monday, March 11, 2024 RECOMMENDATION A. THAT report titled Recommendation on Annandale House and Parks, Culture and Recreation Facebook Pages be received as information; and B. THAT Council approve the recommendation of the Museum, Culture, Heritage and Special Awards Advisory Committee as follows: THAT the Museum, Culture, Heritage and Special Awards Advisory Committee recommend that A. THAT the Museum, Culture, Heritage and Special Awards Committee recommend to Council that the Annandale National Historic Site maintain their own Facebook page and that the Committee supports the creation of a Parks and Recreation page. B. AND THAT staff at the Annandale National Historic Site remain active and involved in the creation of content for their own page. BACKGROUND The Museum, Culture, Heritage and Special Awards Advisory Committee supports the recommendation to establish social media pages for the Recreation, Culture and Parks Department and the Annandale National Historic Site (NHS) that are independent of the Town of Tillsonburg’s official Facebook page. At their meeting on January 17, 2024, the following support resolution was passed: 7.1 Recreation and Sports Advisory committee recommendation - RCP24-008 Resolution # 6 Moved By: Joan Weston Seconded By: Rosemary Dean A. THAT report titled RCP 24-008 Recreation & Sports Advisory committee recommendation be received as information; and Page 115 of 295 CS 24-017 Recommendation on Annandale House and Parks, Culture and Recreation Social Media Page 2 of 4 B. THAT feedback and any recommendations from the Museum, Culture, Heritage and Special Awards Committee recommend to Council that the Annandale National Historic Site maintain their own Facebook page and that the Committee supports the creation of a Parks and Recreation page. C. AND THAT staff at the Annandale National Historic Site remain active and involved in the creation of content for their own page. DISCUSSION A recommendation was brought to the November 27, 2023 meeting of Council to consider an independent social media page for both the Recreation, Culture and Parks Department and the Annandale NHS. Council recommended that it be referred to the Museum, Culture, Heritage and Special Advisory Awards Committee for their input: RCP 23-32 Recreation and Sports Advisory Committee Report Resolution # 2023-558 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani A. THAT report titled “Recreation & Sports Advisory Committee Report to Council” be received as information, and B. THAT Council approves the recommendations of the Recreation and Sports Advisory Committee as follows: A. THAT the Recreation & Sports Advisory Committee recommend that the communications/social media report be received by Council, and B. THAT the Recreation & Sports Advisory committee recommendation that Council implement Option 2 as outlined in the report be referred to the Museum, Culture, Heritage and Special Awards Committee; and C. THAT a subcommittee be created to review scoring matrix for the Hall of Fame nominations consisting of Andrew Gradish, Taylor Campbell, Chris Parker, Susie Wray and Scott Gooding. At their meeting on January 17, 2024, the Museum, Culture, Heritage and Special Awards Advisory Committee received three reports regarding the recommendation for independent social media pages. The Committee supported the recommendation from the Recreation and Sports Advisory Committee to have two separate social media pages; one for the Recreation, Culture and Parks Department and one for the Page 116 of 295 CS 24-017 Recommendation on Annandale House and Parks, Culture and Recreation Social Media Page 3 of 4 Annandale NHS. The Committee supported Option 2 as presented by the Recreation and Sports Advisory Committee: Option 2: Create a social media page for the Recreation, Culture & Parks (RCP) department. This page would be managed by the RCP management team with staff appointed as moderators. The page would encompass the sharing of all Recreation, Culture and Parks information to the public. As a separate Facebook page for Annandale NHS already exists, this page would be amalgamated to create one Recreation, Culture & Parks page that disseminates all department information to the public. CONSULTATION Andrea Greenway – Interim Director of Recreation, Culture and Parks FINANCIAL IMPACT/FUNDING SOURCE There would be costs in the staff time to create and maintain the pages, training staff on social media etiquette, content creation, rules on content subject to privacy legislation, forum moderation, etc. Costs dependent on number of staff involved and if training is provided externally. CORPORATE GOALS ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Increase opportunities and promotion for public engagement in municipal initiatives; Engage community groups, including advisory committees and service organizations, in shaping municipal initiatives. Priority Project – N/A Page 117 of 295 CS 24-017 Recommendation on Annandale House and Parks, Culture and Recreation Social Media Page 4 of 4 ATTACHMENTS Appendix A – RCP 24-008 Recreation and Sports Advisory Committee Recommendation Appendix B – RCP 23-32 Recreation and Sports Advisory Committee Report Appendix C – RCP Communication Page 118 of 295 Page 1 of 3 Subject: Recreation & Sports Advisory Committee Recommendation Report Number: RCP 24-008 Department: Recreation, Culture and Parks Department Submitted by: Andrea Greenway, Acting Director of Recreation, Culture and Parks Meeting Type: Advisory Committee Meeting Meeting Date: Wednesday, January 17, 2024 RECOMMENDATION A. THAT report titled RCP 24-008 Recreation & Sports Advisory committee recommendation be received as information; and B. THAT feedback and any recommendations from the Museum, Culture, Heritage and Special Awards Committee on option 2 be provided to Council BACKGROUND At the November 27, 2023, meeting of Tillsonburg Town Council, the following resolution was passed with an amendment to Advisory Committee Clause B: RCP 23-32 Recreation and Sports Advisory Committee Report Resolution # 2023-558 Moved By: Deputy Mayor Beres Seconded By: Councillor Luciani A. THAT report titled “Recreation & Sports Advisory Committee Report to Council” be received as information, and B. THAT Council approves the recommendations of the Recreation and Sports Advisory Committee as follows: A. THAT the Recreation & Sports Advisory Committee recommend that the communications/social media report be received by Council, and B. THAT the Recreation & Sports Advisory committee recommendation that Council implement Option 2 as outlined in the report be referred to the Museum, Culture, Heritage and Special Awards Committee; and C. THAT a subcommittee be created to review scoring matrix for the Hall of Fame nominations consisting of Andrew Gradish, Taylor Campbell, Chris Parker, Susie Wray and Scott Gooding. Page 119 of 295 Choose an item. Click or tap here to enter text. Page 2 of 3 Carried This report addresses part B of the resolution. DISCUSSION The Recreation and Sports Advisory Committee expressed concerns with the Recreation department having the ability to provide information to the public in a timely manner. The Recreation, Culture and Parks department has a significant amount of information to share with the community. There are a number of projects to celebrate and opportunities to engage the community. The department relies heavily on revenue generation in order to meet budget projections and there is a need to market and promote recreation programs in a timely manner. An analysis was completed and reported to the committee (attached) and the following resolution was passed at the September 7, 2023 Recreation and Sports Advisory Committee meeting: THAT the Recreation & Sports Advisory committee recommend that Council implement Option 2 as outlined in the report: Option 2: Create a separate social media page for the Recreation, Culture & Parks department. This page would be managed by the RCP management team with staff appointed as moderators. The page would encompass the sharing of all Recreation, Culture and Parks information to the public. As a separate Facebook page for Annandale NHS already exists, this page would be amalgamated to create one Recreation, Culture & Parks page that disseminates all department information to the public. Council considered the recommendation at the November 27, 2023 Council meeting and asked that it be referred to the Museum, Culture, Heritage and Special Awards Committee for input. CONSULTATION Recreation and Sports Advisory Committee, Town of Tillsonburg Council. FINANCIAL IMPACT/FUNDING SOURCE N/A Page 120 of 295 Choose an item. Click or tap here to enter text. Page 3 of 3 CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Increase opportunities and promotion for public engagement in municipal initiatives; Engage community groups, including advisory committees and service organizations, in shaping municipal initiatives. Priority Project – N/A ATTACHMENTS Appendix 1 – RCP Communication Report Appendix 2 - Recreation & Sports Advisory Committee Report to Council Page 121 of 295 Page 1 of 3 Subject: Recreation & Sports Advisory Committee Report to Council Report Number: RCP 23-32 Committee Name: Recreation and Sports Advisory Committee Submitted by: Margaret Puhr / Andrea Greenway Meeting Type: Council Meeting Meeting Date: Monday, November 27, 2023 RECOMMENDATION A. THAT report titled “Recreation & Sports Advisory Committee Report to Council” be received as information, and B. THAT Council approves the recommendations of the Recreation and Sports Advisory Committee as follows: THAT the Recreation & Sports Advisory Committee recommend that the communications/social media report be received by Council, and THAT the Recreation & Sports Advisory committee recommend that Council implement Option 2 as outlined in the report; and THAT a subcommittee be created to review scoring matrix for the Hall of Fame nominations consisting of Andrew Gradish, Taylor Campbell, Chris Parker, Susie Wray and Scott Gooding. BACKGROUND Resolution #2 pertained to the review of a communications and social media report prepared by Andrea Greenway. Option 2: Create a separate social media page for the Recreation, Culture & Parks department. This page would be managed by the RCP management team with staff appointed as moderators. The page would encompass the sharing of all Recreation, Culture and Parks information to the public. As separate Facebook page for Annandale NHS already exists, this page would be amalgamated to create one Recreation, Culture & Parks page that disseminates all department information to the public. Page 122 of 295 RCP 23-32 Page 2 of 3 The report contained two options for council consideration, and Option 2 was recommended by the committee. Additionally, the committee passed Resolution #3, which addresses the need for a review of the scoring matrix used for Hall of Fame nominations. DISCUSSION The committee, after careful consideration, found Option 2 of the social media/communications report to be the most suitable choice for implementing the recommendations outlined in the report. It was deemed as the option that aligns best with the goals of management of separate RCP social media, including posting and sharing posts of local Tillsonburg user groups and minor sports. Additionally, the Committee agreed to the establishment of a subcommittee for review of the scoring matrix for the Hall of Fame. It was seen as an efficient approach to ensure a fair and transparent evaluation process. Post Committee Meeting – Secondary Consultation After the Committee received the report, staff within RCP and Corporate Services met to review the impact. The originating report contained general noted comments only. It would be the recommendation of Corporate Services that communication practices not be decentralized at this time as a general guideline. However, noting the size of the team within the Communications branch, containing all social media items within a single area can make situations less practical to execute fast paced posts or large promotional posts (Summer Camps). From a communications strategy perspective, having more traditional RCP social media posts not within the main Town socials may align better for both sets of overall purposes (i.e. one is to promote camps, swims, recreation activities, and one is to deliver Legislation and Corporate updates/promotions). That is not to say that in some instances the topics can and should cross into both areas and would be good to communicate jointly (Recreation Master Plan). Taking into consideration the desires of the Committee desire, RCP, and Corporate Services, a compromised starting step to action Option 2 would be to take 3- 4 maximum RCP team members as dedicated communication leads and provide training on communications strategies, processes, and be provided tools for success in social media management. As social media needs grow and develop, Council may wish to consider the level of staff support allocated across the entire organization as well directly to Council by way of support to expand the staff within Corporate Services to facilitate a wider range of social media goals, programs, policies and overall support. Another item Council should consider in the future, as noted within the original staff Page 123 of 295 RCP 23-32 Page 3 of 3 report, is the need for increased robust Social Media Policies and Procedures for all areas of the organization. CONSULTATION This report was prepared with consultation with the Recreation and Sports Advisory Committee and the Director of Corporate Services/Clerk. FINANCIAL IMPACT/FUNDING SOURCE There would be no financial impact to the department. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Increase opportunities and promotion for public engagement in municipal initiatives; Engage community groups, including advisory committees and service organizations, in shaping municipal initiatives. Priority Project – n/a ATTACHMENTS Appendix 1 – RCP Communication Report Page 124 of 295 Page 1 of 7 Subject: RCP Communication Report Number: RCP 23-02 Department: Recreation, Culture and Parks Department Submitted by: Andrea Greenway, Recreation Programs & Services Manager Meeting Type: Advisory Committee Meeting Meeting Date: Thursday, September 7, 2023 RECOMMENDATION A. THAT report titled RCP 23-02 Communication be received as information; and B. THAT The Recreation and Sports Advisory Committee recommend Option 2 to Council for consideration. BACKGROUND At the July 6 Recreation & Sports Advisory Committee meeting the following resolution was passed: Resolution #2 Moved by: Deb Gilvesy Seconded by: Taylor Campbell THAT the Recreation & Sports Advisory committee requests back a staff report on ways to increase communication to the public from the Recreation, Culture and Parks department when it comes to programming, events and facilities. And opportunities to further collaborate with user groups to improve partnerships and communication when it comes to successes of local organizations/teams and the promotion of events being held in Tillsonburg. Carried Options for increased communication are provided in this report. DISCUSSION The Town of Tillsonburg has one Facebook page that provides information on all corporate initiatives with the exception of Annandale NHS. The Recreation department Page 125 of 295 Choose an item. Click or tap here to enter text. Page 2 of 7 has an Instagram page, however the target audience of Facebook is who we are typically trying to reach (ie: parents who sign their children up for programs). The committee has expressed concerns with the Recreation department having the ability to provide information to the public in a timely manner. The Manager of Recreation Programs & Services completed a review of how neighboring municipalities manage social media. Below are the comparators: Municipality/Organization Department Responsibility Municipal Recreation Page Municipal Corporate Page Notes City of Woodstock Corporate Communications no yes Recreation information is posted on the corporate social media page by the recreation team. There is a posting calendar provided by the communications team. Recreation staff have access to post if communications staff are unavailable. Approach is to “schedule and automate” what is known in advance and work around those (or adjust if needed) for the “responsive or urgent” needs. Page 126 of 295 Choose an item. Click or tap here to enter text. Page 3 of 7 Norfolk County Corporate Communications yes yes Recreation information is posted on the recreation social media page by the corporate communications team. The recreation team provides content. Town of Aylmer Parks and Recreation yes yes Recreation staff post on the recreation social media pages. City of St. Thomas Corporate Communications no yes All posts are on the corporate page and posted by the communications team. Recreation staff provide content Strathroy-Caradoc Corporate Communications No yes All posts are on the corporate page and posted by the communications team. Recently hired an additional staff member to focus on social media and this is working very well Page 127 of 295 Choose an item. Click or tap here to enter text. Page 4 of 7 City of London Corporate Communications yes yes Recreation information is posted on the recreation social media page by the corporate communications team. The recreation team provides content. Town of Ingersoll Community Services yes yes Recreation staff post on the recreation social media pages. Staff post during working hours only, no expectation to post after hours Municipality of Thames Centre Corporate Communications no yes Recreation staff provide posts including graphics, posts are forwarded to the communications team and posted when they are able In reviewing how neighboring municipalities organize their social media, it was evenly split between having a separate recreation page for disseminating information and having a corporate page that encompasses all departments. A review was also completed on social media policies for 9 municipalities. The municipalities included (note: not all of the comparators above have social media policies):  Township of Zorra Page 128 of 295 Choose an item. Click or tap here to enter text. Page 5 of 7  City of London  County of Wellington  Middlesex Centre  North Perth  Thames Centre  Haldimand County  Norfolk County  Strathroy-Caradoc Each municipality has a different staffing structure, but in all policies there are clearly defined staff roles, including management oversight of social media, social media moderators and staff who monitor social media. The management of social media is the responsibility of the communications or administration department while the moderators are appointed by managers and supervisors to produce content and post information on behalf of the municipality. All staff are responsible for following the corporate social media policy. Based on the review, the committee is presented with the following options to increase communication for the Recreation, Culture and Parks Department: Option 1: Maintain 1 corporate social media page managed by corporate communications and appoint social media moderators in each department that are responsible for creating content and posting to social media. This is currently happening informally on a trial basis for the RCP department. Option 2: Create a separate social media page for the Recreation, Culture & Parks department. This page would be managed by the RCP management team with staff appointed as moderators. The page would encompass the sharing of all Recreation, Culture and Parks information to the public. As separate Facebook page for Annandale NHS already exists, this page would be amalgamated to create one Recreation, Culture & Parks page that disseminates all department information to the public. The Recreation, Culture and Parks department has a significant amount of information to share with the community. There are a number of projects to celebrate and opportunities to engage the community. The department relies heavily on revenue generation in order to meet budget projections and there is a need to market and promote recreation programs in a timely manner. In the Community Recreation Survey that took place in June, 2022, when asked how residents learn about recreation Page 129 of 295 Choose an item. Click or tap here to enter text. Page 6 of 7 opportunities in Tillsonburg, social media was the top response with just over 50% of residents receiving their information in this manner. This provides an excellent opportunity for RCP to increase communications through social media. Based on these factors, RCP staff recommend option 2 above. It is also recommended that the Town develop social media guidelines for departments to follow in order to ensure corporate standards are met. Staff will need to be assigned and trained on the social media guidelines for quality assurance. CONSULTATION RCP Director, Managers and staff, neighboring municipalities noted above, Director of Corporate Services FINANCIAL IMPACT/FUNDING SOURCE N/A CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Increase opportunities and promotion for public engagement in municipal initiatives. Page 130 of 295 Choose an item. Click or tap here to enter text. Page 7 of 7 Priority Project – N/A ATTACHMENTS N/A Page 131 of 295 Page 1 of 3 Subject: Economic Development Advisory Committee Resolution – Backflow Prevention By-Law Update Report Number: EDM 24-008 Committee Name: Economic Development Advisory Committee Submitted by: Laura Pickersgill, Executive Assistant Meeting Type: Council Meeting Meeting Date: Monday, March 11, 2024 RECOMMENDATION A. THAT report titled “EDM 24-008 Economic Development Advisory Committee Resolution – Backflow Prevention By-Law Update” be received; and, B. THAT Council approve the recommendation of the Economic Development Advisory Committee to be forwarded to Oxford County Public Works for consideration in the implementation of the Backflow Cross Connection Program as follows: THAT the Economic Development Advisory Committee recommends to Tillsonburg Town Council that they recommend to Oxford County Council that the Oxford County Backflow Cross Connection Control Survey, be triaged based on property type, and be given the following extended time frames for completion:  90 days for Industrial properties (no change)  Six months for Commercial properties  Year-end (December 31, 2024) for Multi-Residential properties BACKGROUND On June 14, 2023, Oxford County Council endorsed By-Law 6544-2023 Cross Connection and Backflow Prevention. The by-law’s intent is to further safeguard the municipal drinking water system by preventing contamination from non-drinking water sources. Backflow events can significantly impact residents, businesses and the environment by impacting water quality, posing a health risk to consumers, and causing service interruptions. Backflow is a reversal of the normal flow of water. It happens when back pressure conditions, which push or pull water from inside a private-service connection back into the municipal drinking water system. Backflow can impact water quality in the distribution system and at neighbouring properties if the water “backflows” through a Page 132 of 295 EDM 24-008 Page 2 of 3 cross-connection. A cross-connection is any connection between the municipal drinking water system and any source of contamination. The by-law is requiring the installation of Backflow Prevention Devices on all industrial, commercial, institutional and multi-residential properties, whereas draft versions of the program appeared to be focused on properties/uses that are rated as a moderate or severe hazard. The County has released notification recently to property owners on this requirement with a tight deadline of 90 days to submit the Cross-Connection Survey. Property owners are required to hire a contractor that is certified by the County of Oxford to check the property owner’s systems to determine if the property is to be classed as moderate or severe hazard as mentioned above. As of the Committee’s review of this program, there was only one plumbing company in Tillsonburg that could provide this service, which is likely to result in significant delays in the ability of Tillsonburg companies to comply with this requirement. DISCUSSION This item was brought forward to the Economic Development Advisory Committee at their February 13, 2024 meeting. Concerns were raised during the discussion regarding the unreasonable timeline required, 90 days, for submitting the surveys. There is only one identified contractor located in Tillsonburg that is certified to conduct this work. The Committee discussed how meeting this timeline would nearly be impossible with the ample number of property owners required to complete the survey without having to pay extra money to hire a certified contractor to travel from out of Town. The following resolution was passed: Resolution # 3 Moved By: Mark Renaud Seconded By: Suzanne Renken THAT the Economic Development Advisory Committee recommends to Tillsonburg Town Council that they recommend to Oxford County Council that the Oxford County Backflow Cross Connection Control Survey, be triaged based on property type, and be given the following extended time frames for completion:  90 days for Industrial properties (no change)  Six months for Commercial properties  Year-end (December 31, 2024) for Multi-Residential properties Page 133 of 295 EDM 24-008 Page 3 of 3 Carried CONSULTATION Oxford County Water/Wastewater Department Oxford County, Backflow Prevention Department Director of Operations & Development FINANCIAL IMPACT/FUNDING SOURCE While this issue doesn’t directly financially affect the Town, the Town’s property owners will be burdened with the fees of completing this survey and any repercussive fines that may result of not meeting the 90-day time frame. CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☐ Lifestyle and amenities ☒ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – The Town of Tillsonburg will strive for excellence and accountability in government, providing effective and efficient services, information, and opportunities to shape municipal initiatives. Strategic Direction – Advocate for community needs with other levels of government. Priority Project – N/A ATTACHMENTS Appendix A – Oxford County By-Law No. 6544-2023 Cross Connection and Backflow Prevention Page 134 of 295 Page 135 of 295 Page 136 of 295 Page 137 of 295 Page 138 of 295 Page 139 of 295 Page 140 of 295 Page 141 of 295 Page 142 of 295 Page 143 of 295 Page 144 of 295 Page 145 of 295 Page 146 of 295 Page 147 of 295 Page 148 of 295 Page 149 of 295 Page 150 of 295 Page 151 of 295 Page 152 of 295 Page 153 of 295 Page 154 of 295 Page 155 of 295 Page 156 of 295 Page 157 of 295 Page 158 of 295 Page 159 of 295 Page 160 of 295 Page 161 of 295 Page 162 of 295 Page 163 of 295 Page 164 of 295 Page 165 of 295 Page 166 of 295 Page 167 of 295 Page 168 of 295 Page 169 of 295 Page 170 of 295 Page 171 of 295 Page 172 of 295 Page 173 of 295 Page 174 of 295 Page 175 of 295 Page 176 of 295 Page 177 of 295 Page 178 of 295 Page 179 of 295 Page 180 of 295 Page 181 of 295 Page 182 of 295 Page 183 of 295 Page 184 of 295 Page 185 of 295 Page 186 of 295 Page 187 of 295 Page 188 of 295 Page 189 of 295 Page 190 of 295 Page 191 of 295 Page 1 of 3 Subject: Community Improvement Plan Update – Final Report Number: EDM 24-009 Department: Economic Development Department Submitted by: Cephas Panschow, Development Commissioner Meeting Type: Council Meeting Meeting Date: Monday, March 11, 2024 RECOMMENDATION THAT report EDM 24- titled Community Improvement Plan Update – Final be received. BACKGROUND The following resolution was passed at the February 26, 2024 Town of Tillsonburg Council Meeting: A. THAT report EDM 24-004 titled Revised Community Improvement Plan be received; and, B. THAT the revised Community Improvement Plan be approved subject to any final revisions/additions to be considered at the Public Meeting noting to strike 'whichever is later' in section 3 and a review of the backflow implications; and, C. THAT a bylaw be brought forward for consideration. The two changes requested by Council and some other minor wording changes have been made to the final Community Improvement Plan and is being brought forward for Bylaw approval. DISCUSSION The changes made to the final version of the bylaw, in accordance with the discussion during the Public Meeting and Council’s direction are as follows. Section 3.0 – The requirement to complete construction within two years has had the subclause “whichever is later” removed as indicated. Page 192 of 295 EDM 24-009 Community Improvement Plan Update – Final Page 2 of 3 3.9 HOUSING PROJECT Incentive Program – Minor corrections for additional clarity as indicated. 3.10 COMMERCIAL BUILDING INTERIOR RENOVATION PROGRAM – This program has been clarified to indicate that backflow valve installation costs are not covered by this program. Appendix II and Appendix III had incorrect references to “Commercial” and “Industrial” removed and “Multi-Residential” added in as appropriate. CONSULTATION The purpose of the Public Meeting held under the Planning Act was to provide members of the public with an opportunity to provide input and comments with respect to the proposed changes. A number of minor comments received in advance of the Public Meeting have now been included in the final version of the program along with the changes requested by Council. FINANCIAL IMPACT/FUNDING SOURCE There is no financial impact related to this report. If approved, all applications would be subject to further review and approval by Town Council with a source of funding being brought forward at that time. Page 193 of 295 EDM 24-009 Community Improvement Plan Update – Final Page 3 of 3 CORPORATE GOALS How does this report support the corporate goals identified in the Community Strategic Plan? ☒ Lifestyle and amenities ☐ Customer service, communication and engagement ☐ Business attraction, retention and expansion ☐ Community growth ☐ Connectivity and transportation ☐ Not Applicable Does this report relate to a specific strategic direction or project identified in the Community Strategic Plan? Please indicate section number and/or any priority projects identified in the plan. Goal – Within the community, Tillsonburg will strive to offer residents the amenities, services and attractions they require to enjoy balanced lifestyles Strategic Direction – Work with Oxford County and community partners to ensure an adequate supply of affordable, attainable housing options. Priority Project – Immediate Term - Affordable housing collaboration with Oxford County ATTACHMENTS 1. Community Improvement Plan – Final 2. Appendix I – Community Improvement Plan Area 3. Appendix II – Summary Table 4. Appendix III – Decision Matrix 5. Application Form Page 194 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 1 1.0 PREAMBLE TO THE TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN 1.1 INTRODUCTION Community improvement planning is commonly used as a tool to provide assistance to municipalities to address challenges related to growth management, accessibility and development. It provides a means of planning and financing development activities that effectively assist in the redevelopment of lands, buildings and infrastructure, as well as the creation of affordable housing, as through the implementation of various financial incentives. The intent of a Community Improvement Plan (CIP) is to outline, in one document, the possible range of improvement options which may be undertaken to promote and encourage renewal, redevelopment and rehabilitation within the key areas of the Town requiring investment. The Plan is also intended to provide general design direction to complement and assist with the implementation of the financial incentive programs enabled by this CIP. The Plan is intended to provide a list of suggested incentive programs that Council might draw upon in its decision making to direct funding towards developments deemed as a priority to assist with downtown improvement and attracting investment for significant development projects. As such, the Town is not obligated to implement all of the incentives outlined in this Plan, and may discontinue or reduce funding for the incentives at any time. Further, Town Council reserves the right to determine, at its sole discretion, the implementation schedule of the proposed financial incentives contained in the Plan. 1.2 LEGISLATIVE AUTHORITY AND POLICY FRAMEWORK 1.2.1 Municipal Act Ontario’s Municipal Act, 2001 is the principle statute governing municipal organization and the delivery of services in Ontario. The Act came into effect on January 1, 2003, replacing the 1990 Municipal Act. Effective January 1, 2007, the Municipal Statute Law Amendment Act introduced significant amendments to the Municipal Act, providing municipalities with greater flexibility to meet community expectations and fulfilling responsibilities. Section 106 of the Municipal Act prohibits municipalities from directly or indirectly assisting any manufacturing business or other industrial or commercial enterprise through the granting of financial incentives, a practice that is commonly referred to as ‘bonusing’. Notwithstanding Section 106, the Act does provide an exception which allows a municipality to offer certain incentives where the said municipality has approved a Community Improvement Plan in accordance with Section 28 of the Planning Act. 1.2.2 Planning Act The Planning Act empowers the Council of a lower-tier or local municipality to designate Community Improvement Project Areas (CIPAs) and develop CIPs in accordance with the Page 195 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 2 Act. Where a municipality has an approved CIP in place, the Act directs that the municipality may:  Acquire, hold, clear, grade, otherwise prepare, sell, lease or otherwise dispose of lands;  Construct, repair, rehabilitate or improve buildings on lands acquired or held by the municipality;  Make grants or loans to registered owners, assessed owners and tenants of lands or buildings to pay for the whole or part of any cost of rehabilitating such lands or buildings; and  Enter into agreements with any government authority for conducting studies and for the preparation, implementation and financing of plans and programs. 1.2.3 Provincial Policy Statement The 2020 Provincial Policy Statement (PPS)– provides policy direction on matters of provincial interest related to land use planning and development. The PPS establishes the policy foundation for regulating the development and use of land and supports the provincial goal of enhancing the quality of life for the citizens of Ontario. The PPS is issued under Section 3 of the Planning Act, which requires that all decisions affecting land use planning matters “shall be consistent with” policy statements issued under the Act. The PPS provides high-level policy direction pertinent to community improvement areas, including intensification, redevelopment, mixed land use and heritage preservation. In this regard the PPS generally promotes:  Land use patterns in settlement areas based on densities and a mix of land uses that use land and resources efficiently, promote energy efficiency and provide a range of uses and opportunities for intensification and redevelopment (Section 1.1.3.2);  Opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites (Section 1.1.3.3);  Development standards which facilitate intensification, redevelopment and compact form (Section 1.1.3.4);  Providing an appropriate range of housing types and densities to meet projected requirements of current and future residents with residential intensification, densities which support active transportation modes including public transit, and redevelopment which facilitates a compact form (Section 1.4.3);  Planning of streets and spaces which meet the needs of pedestrians, foster social interaction and facilitate community connectivity (Section 1.5.1);  A land use pattern, density and mix of uses which minimizes vehicle trips and supports transit and active transportation (Section 1.6.7.4);  Opportunities for economic development, maintaining and enhancing the vitality and viability of the downtown and main streets and encouraging a sense of place by conserving features that help define culture (Section 1.7.1);  Energy conservation and efficiency and improved air quality through compact form and a structure of nodes and corridors, focusing employment and other travel- Page 196 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 3 intensive uses on sites which are well served by transit, improving the mixture of employment and housing to shorten commute journeys, design to maximize energy efficiency and conservation (Section 1.8.1); and,  Conservation of significant built heritage resources and significant cultural heritage landscapes (Section 2.6.1). 1.2.4 Oxford County 10-Year Shelter Plan and Master Housing Strategy The County of Oxford adopted a 10-year Shelter Plan in 2014 for the purpose of providing a vision of how housing services and supports should be delivered to meet the diverse needs of the community. As required by the Ministry of Municipal Affairs and Housing (MMAH), a five-year review of the Plan took place in 2019, highlighting a number of projected outcomes and strategies into 2024, including the preservation and optimization of existing housing stock and an increase in the affordable rental housing supply. In light of rising rental and housing costs, and the growing wait-list for community housing, affordable housing was further identified as a top priority item in the 2022 County Budget Survey. While the creation of affordable housing is central to the County’s 10-Year Shelter Plan, based on significant changes in the housing market, there was a need to consider a Master Housing Strategy (MHS) to support the implementation of additional housing options. Through the completion of the MHS, it was determined that a lack of housing supply is leading to less affordability and more demand on rental housing. In light of this, the MHS was developed in an effort to provide a variety of strategies and initiatives to assist in addressing the current housing supply shortage. Of note, the Strategy included the consideration of incentives to further promote more affordable housing options throughout the County. In following development of this strategy, County Council further authorized their staff to review the CIP with the intent of formally exempting affordable housing projects from County planning application fees and encouraging Area Municipalities to consider similar incentives with respect to Affordable Housing. 1.2.5 Oxford County Official Plan Central Area Vision Section 8.1.1 of the Oxford County Official Plan outlines the Municipal Planning Strategy for the Town of Tillsonburg, as articulated in Chapter 8 of the Official Plan. The goals articulated in Section 8.1.1 serve as general guidelines for detailed policy development. The Town aims to maintain and promote the downtown as the hub or heartbeat of the town, rich in commercial diversity and amenities which bolster its role as the focal point of the community. In the future, the Central Area of the Town of Tillsonburg will remain as the most functionally diverse area of the Town and will serve as the primary business, cultural and administrative Page 197 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 4 centre. The commercial core of the Central Area will remain a viable regional retail shopping district capable of meeting the day to day and specialty needs of residents of the Town as well as serving the southern part of Oxford County and portions of Elgin and Norfolk Counties. At the same time the Central Area will increasingly serve as a people place and will have increased day and night activity through the introduction of residential development within and near the Central Area and through better integration of the Central Area with the wider community. New buildings and spaces will reflect a human scale of development which results in a significantly enhanced pedestrian environment. The heritage resources of the Central Area will be protected through heritage conservation and enhanced through new development which respects nearby heritage buildings. To support the Town’s goal of a vibrant central area, the Town supports the creation of new residential units within commercial and institutional buildings within the Central Area through the development of appropriate zoning standards. In addition, the Official Plan directs that where new development, expansion, or redevelopment is undertaken, Site Plan Control shall address issues such as parking, signage, lighting, barrier-free design and vegetation, to the effect of ensuring compatibility with adjacent land uses and achieving an overall high quality of development. Residential Areas Official Plan policies in Section 8.2 facilitate a variety of housing type, tenure, cost and location that meets the changing needs of all types of households by providing for a variety and mix of housing throughout the Town. A strategic aim of the Town is also to promote and facilitate the provision of affordable housing through the co-operative efforts of all levels of government, the private sector and volunteer interest groups through such means as technical assistance, land conveyances, joint ventures, regulatory measures, and incentives. Cultural Heritage Policies The Official Plan requires that significant built heritage resources and cultural heritage landscapes that are valued by the community, be conserved. Section 8.3.2.2.5 of the Official Plan recognizes the importance of conserving and enhancing the Town’s heritage resources, including buildings, structures, sites and landscape elements having architectural, historical or cultural significance. In this regard the Town:  Shall maintain the heritage resources which are in its ownership and shall ensure that public improvements are sensitive to the heritage character of the resource. In addition Town Council shall require that essential heritage elements are conserved, incorporated or maintained when any new use or development of such feature is proposed; Page 198 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 5  May designate individual buildings or sites in the Central Area under the Ontario Heritage Act;  May authorize the use of the density bonus provisions or transfer of density provisions of the Planning Act, in accordance with Chapter 10, Implementation Measures, as incentives to the private sector for heritage conservation;  May administer programs of senior levels of government directed towards heritage conservation and may develop complementary municipal programs to maintain and enhance heritage elements in the Central Area. The CIP should support these policies in the Official Plan by recognizing existing cultural heritage resources and promoting the preservation and restoration of potentially significant properties within the Community Improvement Project Area. Transportation Policies According to Section 8.3.2.2.6, a strategic approach for Transportation is to provide for a safe, convenient and aesthetically pleasing integrated transportation system which will promote cycling and walking in the Central Area while continuing to provide adequate facilities to meet vehicular needs. The Town also endeavours to support improvements to the transportation system which will increase the use of bicycles and walking in the Town for commuting to work, shopping and other purposes, consistent with efforts to improve air quality, energy efficiency and non-auto modes of transportation. Community Improvement Policies Section 10.4 of the County Official Plan includes policies intended to direct County and Area Municipal actions regarding upgrading, redeveloping and rehabilitating the physical environment of existing, older residential neighbourhoods, ancillary open space and recreational areas, commercial centres and industrial areas. The policies are intended to guide both private and public community improvement activities within designated community improvement project areas and are premised on a number of goals, including:  The upgrade and improvement of municipal hard services, social and recreational facilities and public utilities;  The preservation and upgrade of older residential neighbourhoods and settlements;  The strengthening of existing central areas;  The improvement of existing industrial areas by encouraging further development and redevelopment;  Consideration of participation in senior government funding assistance programs; and  Encouraging the coordination of municipal, private and community organizations in promoting community improvement efforts. In addition to a number of general criteria for the designation of community improvement areas, the Official Plan provides additional guidance for identifying residential, commercial Page 199 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 6 and industrial improvement areas based on, among other matters, the structural integrity of building stock, lack of community facilities and, in the case of commercial improvement districts, those areas that are experiencing high vacancy rates, inadequate off-street parking and poor traffic circulation. Contaminated Sites Section 10.4.6 of the Official Plan provides that where a redevelopment proposal demonstrates a change in land use on a site where contaminants may be present, the County and/or Town will require that environmental site assessment and site cleanup be undertaken as required in accordance with Section 3.3.3.2. The County and/or Town may:  Provide grants and/or loans to owners and tenants of properties to assist in clean up and redevelopment of the lands or buildings to conform with the Community Improvement Plan;  Cancel or not increase the municipal portion of the property tax on sites during the rehabilitation period; and,  Cancel or not increase the education portion of the property tax on sites during the rehabilitation period with the approval of the Ministry of Finance. 1.2.5 Central Area Design Study The Central Area Design Study was completed in 2012 by Brook McIllroy, Town staff, and County Planning Staff. It was approved by Council in September 2012. The main objectives of the design study are:  Elevate and promote the cultural heritage and built form of Broadway Street;  Create an urban design vision that highlights the diverse character of the Central Area of Tillsonburg, while prioritizing inherently sustainable approaches;  Identify the unique character areas within the Central Area and prepare specific visions and urban design guidelines for each;  Improve connection within the Central Area as well as between the downtown and the surrounding community;  Transform Broadway Street into a weekday, evening, and weekend destination with a mix of uses and activities. Town staff have identified that the successful implementation of the study will be tied to incentives and CIP programs that will encourage property owners and developers to use the recommendations of the Design Study into their projects. To date, through a Façade Improvement Program Grant, the Town and Tillsonburg BIA has partnered with numerous businesses and property owners to improve the façade of buildings at prominent locations in the downtown. Page 200 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 7 1.3 PROCESS In August 2015, Town Staff together with Planning staff initiated the review of the three existing Community Improvement Plans (Dereham Forge, Van Norman, Tillsonburg Gateway CIPs) and determined it would be advantageous to develop a new comprehensive Town-wide CIP that would identify several financial incentive programs to assist with renewal in the Downtown areas of the Town, vacant industrial sites, and brownfield projects within the Town. The consolidated Town-wide CIP was approved in 2017. Subsequently, it was determined in 2022 that an update to the CIP to reflect housing needs was required. The Town CIP has been prepared in accordance with the provisions of Section 28 of the Planning Act. The draft Community Improvement Plan (CIP) was circulated to the prescribed public bodies as required by Section 17 of the Act and a final draft was prepared, reflecting those comments received through the noted circulation, where applicable. 2.0 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN 2.1 COMMUNITY IMPROVEMENT PROJECT AREA (CIPA) The CIP applies to all lands within the Town of Tillsonburg, as identified on Appendices I, respectively. 2.2 PURPOSE The purpose of the Town CIP is to promote the development and redevelopment of buildings and lands within the Town’s Central Area (areas designated as Central Business District & Entrepreneurial District as depicted on Schedule T-1 of the Oxford County Official Plan), support brownfield redevelopment opportunities, support redevelopment of vacant employment buildings throughout the Town and support the Town’s Housing objectives and other goals and objectives as outlined in the Town’s Community Strategic Plan. 2.3 GOALS AND OBJECTIVES The fundamental goal of the CIP is to promote development in the Central Areas and employment lands by encouraging property and business owners to improve the visual quality and function of buildings with a view to enhancing the long-term viability and economic stability of the Town. The goals of the CIP are consistent with the policies of the County Official Plan and compliment the directives of the County’s 10-Year Shelter Plan and the Master Housing Strategy. Generally, the objectives of the CIP are to:  facilitate the ongoing viability, vitality and revitalization of the Central Area of the Town;  encourage long-term investment that improves the economic climate of the Town;  outline a set of key design principles to form a basis for improvement efforts;  improve the physical and visual quality of the existing building inventory; Page 201 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 8  conserve and strengthen traditional heritage features within designated community improvement areas by encouraging improvement that is ‘sympathetic’ to the history of the area and encouraging reuse;  promote a visually attractive, safe and clean public realm that is accommodating and accessible to all users;  stimulate private investment activity and private property maintenance;  creation of affordable housing for low and moderate income households by assisting to minimize the barriers and costs associated with the development process;  further promote and encourage the development of affordable housing;  use existing services and infrastructure more effectively;  stimulate investment in housing that meets the goals and objectives of the Community Strategic Plan; including various forms of accommodation along the Housing Continuum (such as Affordable/Affordable Rental*); and,  increases the sense of community participation and civic pride. *NOTE: AFFORDABLE HOUSING HAS TYPICALLY BEEN DEFINED AS EITHER OWNERSHIP OR RENTAL HOUSING WHERE MONTHLY HOUSING COSTS DO NOT EXCEED 30% OF GROSS MONTHLY HOUSEHOLD INCOME. AFFORDABLE RENTAL HOUSING HAS ALSO BEEN DEFINED AS UNITS RENTED AT OR BELOW THE CMHC AVERAGE MARKET RENT, AS PROVIDED BY THE MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING. FOR THE PURPOSES OF THIS PLAN, THE DEFINITION FOR THESE CATEGORIES OF HOUSING WILL BE AS DEFINED IN THE CURRENT VERSION OF THE COUNTY OF OXFORD’S MUNICIPAL HOUSING FACILITIES BY-LAW. 2.4 MONITORING AND CHANGES TO THE CIP The Town supports actions that may be undertaken to promote revitalization and renewal, either through the use of one initiative or a combination of complementing incentives. However, the Town is not obligated to implement the incentive programs as outlined in this Plan and may choose to discontinue any incentive associated with the CIP at the sole discretion of Town Council. Where Town Council resolves to discontinue a program or incentive, any approved projects underway at the time will generally be honoured until the development is concluded. 2.5 IMPLEMENTATION Council shall prepare and adopt a set of guidelines and procedures to establish specifics on how the various elements of the Plan will be implemented. The guidelines will address such issues as the application and approval procedures, agreement requirements, and how decisions will be made regarding which projects receive approval. At the time Council establishes its annual budget, Council will determine the maximum contribution to be made available to various programs under the CIP for the current year. The Town will conduct periodic reviews of the programs being implemented under the CIP to determine their effectiveness and to determine whether funding levels should be increased or decreased, or whether modifications to the program should be made. Any Page 202 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 9 changes to the financial incentives programs will require pre-consultation with Ministry of Municipal Affairs and Housing (MMAH). 3.0 FINANCIAL INCENTIVE PROGRAMS This section outlines the financial incentive programs that may be implemented by the Town through the CIP. These incentive programs are designed to stimulate and assist new development, redevelopment and rehabilitation of vacant, underutilized or deteriorated properties in the designated areas of the Town and may be funded by way of both grants and loans. Annual limits on expenditures/funds to be made available for the financial incentive programs in this Plan will be determined by Town Council who may also adjust rebate amounts in accordance with available funds and Community Strategic Plan objectives. Detailed program implementation policies will also be established by the Town for the programs identified in this Plan. The following general implementation and eligibility criteria shall apply to all financial incentive programs offered through this plan:  Applications for funding shall generally be submitted prior to the issuance of a building permit. Grants will only be paid out after the applicable improvements have been completed and inspected by the Town and all outstanding work orders have been satisfied;  All taxes and other Municipal financial obligations for a property must be paid in full before any grant or loan is paid to an eligible property owner. The Town reserves the right to request an independent audit of the applicants accounts, at the expense of the applicant;  If a property is under an assessment appeal, the grant or loan application will be held in abeyance until the appeal is resolved;  Any program applicant may be required to provide a business plan and detailed cost estimates for the proposed works as part of the application;  Participating property owners may be required to enter into an agreement with the Town specifying such items as the level of loan or grant available and the terms and conditions associated with the loan or grant, including the circumstances whereby an owner would be obligated to repay the Town for any loans or grants received;  If a building erected or improved with a program grant or loan is demolished prior to the expiry of the grant or loan period, or the property is not maintained in a satisfactory state of repair consistent with Town By-laws, the grant or loan is forfeited and will be recovered by the Town; Page 203 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 10  To be eligible for any of the funding programs, the proposed work shall conform with the goals of this CIP, all Town policies, standards and procedures including the Town’s Property Standards By-law, Town’s Sign By-law, Town Zoning By-law, site plan guidelines and the Central Area Design Study as appropriate, and will be subject to review and the issuance of all required planning and development approvals and building permits;  All construction should be completed within two (2) years of the application being approved or following the issuance of a building permit as determined by the Town in its sole and absolute discretion, acting reasonably. Failing which, the approved funding, either all or in part, shall be cancelled.  The total cost of all grants and loans provided by the Town and County combined may not exceed the total cost of rehabilitation;  All applications for assistance under this CIP will be considered on a 'first come, first served' basis and will be restricted to the limit of budgeted funding. Should the number of eligible projects exceed the annual funding available, those eligible projects will be held in queue until, and if, funding becomes available the following year;  Any applicant may be required to provide detailed quotes and/or cost estimates for services and materials subject to an application;  The Town may, at any time, discontinue or cancel funding of a program.  Unused funds from a particular program may to be transferred to reserve for CIP use in future years at the discretion of Town Council. The following is a brief description of each program that may be offered at the discretion of Town Council within all or part of the Community Improvement Project Area. A summary of the program descriptions appear in Appendix II of this Plan. 3.1 INCREMENTAL TAX REBATE PROGRAM This program is intended to provide a grant to owners of lands and buildings who undertake improvements or redevelopment that result in an increased property assessment. The amount of the grant provided will depend on the amount of the municipal portion of property taxes that has increased as a result of the improvements. The increase in realty tax represents the annual municipal realty tax in each year following improvement or redevelopment of lands and buildings over and above municipal realty tax prior to improvement or redevelopment of the lands in question. All commercial and residential properties located in the Central Area are eligible for this program. Residential, Commercial and Industrial areas outside of the Central Area may also be eligible where applicable. For additional clarity, the only residential properties outside of the Central Area that may be considered under this program are multi-residential projects, non-profit owned rental or ownership projects, or affordable housing projects subject to an appropriate funding Page 204 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 11 agreement with the County, or Additional Residential Unit developments that meet one or more Town housing objectives (as outlined in the Community Strategic Plan). The increase in taxes, or tax increment, is calculated by subtracting the municipal portion of property taxes before reassessment from the municipal portion of property taxes after reassessment. The Town may provide any proportion of the increment for any length of time that Council deems appropriate, to a maximum of 10 years. The tax increment does not include any increase/decrease in municipal taxes due to a general tax rate increase/decrease, or projects that result in a tax class change without an increase in assessment due to redevelopment. Where a redevelopment results in a tax class change, the pre-project assessment shall be set as the initial value in the new tax class. The pre- project municipal property taxes will be calculated by taking the pre-project assessment multiplied by the current year tax rate of the applicable property class. The first year of the program shall generally be the first full tax year after completion of the project and following the issuance of the occupancy permit. For clarity, the specific calculation used in determining the annual grant amount shall be: Annual Grant = (Post-project Municipal Property Taxes – (Pre-project Assessment * Current Year Municipal Tax Rate)) * Increment Tax Rebate Percentage. 3.2 FAÇADE IMPROVEMENT PROGRAM This program is intended to provide a loan or grant to encourage exterior renovations which are in keeping with the desired aesthetic effect and historical/heritage characteristics of buildings within the designated areas. Eligible improvements may consist of external repairs to façades, including signage, lighting and security enhancements, entrances and display windows. Interior work is not eligible. All commercial and residential properties in the Central Area shall be eligible and commercial properties outside of the Central Area may be eligible at prominent locations. 3.3 ALLEYWAY FAÇADE IMPROVEMENT PROGRAM This program is intended to provide a loan or grant to property owners in the Central Area to assist with non-street front façade improvements to be consistent with the Central Area Design Study and to improve the appearance of rear alleys and other visible servicing corridors. All commercial and residential properties in the Central Area shall be eligible. For the purposes of this program, a non-street front facade shall mean a portion of a non- street front building that is visible from an adjacent street or alleyway. All works shall be pre-approved and generally be in keeping with the Central Area Design Study or other design guidelines as may be approved from time to time. Page 205 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 12 3.4 ACCESSIBILITY RENOVATION PROGRAM This program is intended to provide a grant to improve accessibility to and of existing commercial buildings and properties through the renovation of building entrances, upgrading of doors, installation of power assist door operators, installation of ramps, elevating devices, and accessibility washrooms for the public. This grant is intended to provide funds to assist owners and tenants of existing commercial buildings, particularly older buildings in the Central Area, with accessibility improvements to improve the accessibility of commercial spaces in the Town. 3.5 BUILDING PERMIT FEE REBATE PROGRAM This program is intended to provide a grant equivalent to the fees paid for Building Permits. The program is meant to stimulate and encourage development and property improvements. 3.6 ARCHITECTURAL DESIGN GRANT PROGRAM This program is intended to provide a grant to owners of lands and buildings in the Central Area who wish to hire a professional such as an architect (for preparing designs, estimates, etc.), an engineer (for structural analysis) or accredited designer (landscape, interior, lighting or graphics/signage) to develop a project concept for other programs offered under this CIP. Design Grants may be applied for prior to the submission of an application for such applicable program. All design work shall generally be in keeping with the Central Area Design Study to be eligible for funding through this program. All commercial properties in the Central Area shall be eligible. 3.7 LEGAL AND REGISTRATION COSTS In order to provide additional motivation for those landowners accessing the CIP programs, the Town may assume a portion of the legal costs and costs associated with registration of agreements for all of the above listed programs. 3.8 CONTAMINATED PROPERTY OR SUBSTANDARD BUILDING INCENTIVE PROGRAM This program is intended to stimulate private sector investment in the reuse and redevelopment of suspected contaminated sites or Substandard Buildings and partially offset the costs associated with the site/building assessment and remediation. Incentives offered by the Town could include a grant equivalent to 50% of the cost of a environmental or building hazard study including a Phase II Environmental Site Assessment, designated substances and hazardous materials survey, remedial work plan or risk assessment. A maximum grant would be determined by Town Council per environmental study and per property. Page 206 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 13 3.9 HOUSING PROJECT Incentive Program The Town may provide loans, either interest bearing or interest free, or grants for projects that increase the supply of non-market housing, i.e. affordable, attainable or community housing projects (e.g. non-profit owned, Habitat for Humanity). Financial support should be accompanied by a legal and binding commitment by the project owner/manager in terms of providing these non-market housing units, or by way of a municipal housing facilities agreement with the County. In general, commitments should be longer term in nature and demonstrate benefits that exceed the support provided. In addition, Oxford County currently offers an Affordable Housing Incentive Program. This Program will provide a waiver for the costs of applicable County planning application fees, including Condominium, Official Plan Amendment and Consent, as set out in the County’s Fees and Charges By-Law.. The County of Oxford is strongly committed to working with the Town to cooperatively and effectively address housing needs. The County CIP and the Town’s CIP works together to address common housing goals in a partnership beneficial to both levels of government, with the understanding that varying incentives can be provided at each level. To complement the County’s Affordable Housing Incentive Program, and provide further incentives for affordable housing, the Town of Tillsonburg may offer eligible housing projects a waiver from Town planning application fees. The waiver does not include any deposits required to cover the costs of peer reviews in relation to studies submitted in support of a planning application. In order to qualify for the Housing Project Incentive Program, the eligible housing project must be located within the Town limits, and generally meet one or both of the following criteria:  An affordable rental housing project that is subject to a Municipal Housing Facilities Agreement with the County, pursuant to Section 110(1) of the Municipal Act and County By-law 4664-2006, as amended, including appropriate securities, to ensure the property is developed and maintained, either primarily or partially, as affordable rental housing for a specified term.  An affordable ownership housing project that is developed by Habitat for Humanity, or a similar non-profit organization that is devoted to providing affordable ownership housing, and is subject to a Municipal Housing Facilities Agreement, pursuant to Section 110(1) of the Municipal Act and County By-law 4664-2006, as amended, or a similar funding agreement, with the County, including appropriate securities to ensure the property is developed and offered, either primarily or partially, as affordable ownership housing for a specified term. The Town of Tillsonburg is committed to working with the County of Oxford to cooperatively and effectively address housing needs. The Town’s CIP enables the both levels of Local Government to further address common housing goals in a partnership beneficial to both Page 207 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 14 levels of government, with the understanding that varying incentives can be provided at each level. The Town of Tillsonburg may, in accordance with its Community Improvement Plan, and subject to the sole and absolute discretion of Town Council, provide any/all of the support programs offered by the Town even in the case where the project is not subject to a Municipal Housing Facilities Agreement or owned by a non-profit organization. 3.10 COMMERCIAL BUILDING INTERIOR RENOVATION PROGRAM The Commercial Building Interior Renovation Program provides grants for renovations to commercial properties within the Town of Tillsonburg. Interior improvements to commercial units can help property owners and new business tenants fill vacant storefronts, support a more vibrant street life, and create better first impressions of the community. The Program is available to owners of vacant properties or tenants of vacant street level buildings subject to approval by Town Council and available funding. Tenants applying to the Program must have the property owner’s written permission to make any improvements to the property and apply for this program. Grants can be up to 50% of the costs of eligible interior improvements to a maximum of $10,000. Applications for work totaling less than $2,500 are ineligible. Common areas (foyers or hallways) are not eligible unless improved along with a commercial unit. Eligibility Eligible applications must answer yes to all of the following:  Commercial unit is located on the main floor and facing the street;  Commercial unit is located within the Town of Tillsonburg;  Building is at least 20 years old;  Commercial unit has been vacant for at least 6 months prior to applying to the Program or has been underutilized over the last 3 years;  Application submitted prior to the start of construction;  By construction’s end, and for the length of the maintenance period, windows and doors will not be covered by security bars, grills, rolling shutters or doors, posters, large window appliques, vinyl wraps or otherwise obscured; and,  By project’s end, the commercial unit must have a minimum 2-year lease with a commercial tenant. Eligible Work Eligible work improvements are to the interior of the commercial unit only and include at least three of the following:  Structural repairs; Page 208 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 15  Electrical upgrades;  Plumbing upgrades and fixtures (i.e. sinks, toilets, etc) but does not include backflow valve installation;  HVAC;  Flooring and/or doors, windows and ceilings;  Demising walls;  Drywall and/or painting;  Improved accessibility (i.e. ramps, handrails, accessible washrooms);  Fire safety compliance (i.e. sprinklers); and,  Improvements related to health and safety; including asbestos/other hazardous material abatement; Eligible costs that can be reimbursed through the Program also include architecture/design/engineering fees (20% maximum), project management/administration fees (10% maximum), demolition, equipment rentals and labour costs. Ineligible items of work include:  Non-permanent fixtures such as bars or cabinetry;  Appliances, furniture, window coverings and other moveable objects;  Lightbulbs;  Permit fees, service fees and insurance; and  Gas, tools, consumables, cell phone fees and other incidental costs. The Commercial Building Interior Renovation Program is not a maintenance program to fix broken windows, interior lighting or security systems, clean clogged plumbing and/or replace ceiling panels. The intent of the Program is to improve the function, efficiency and interior appearance of commercial business premises. 3.11 COUNTY TAX GRANT BACK INCENTIVE PROGRAM The County has also adopted a Community Improvement Plan that applies to those lands within the County of Oxford that are subject to a local municipal downtown, central area, or village core-oriented community improvement plan. All lands within the Central Area of the Town of Tillsonburg, as identified on Appendix I, have been designated by County Council, by by-law, as a Community Improvement Project Area (CIPA) for the purpose of administrating the CCIP. Similar to the tax incentive program offered through the Town CIP, the County CIP provides a tax grant back to owners of commercial, industrial or institutional properties and buildings who undertake improvements or redevelopment that result in an increased property assessment. Page 209 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN P a g e | 16 Where a property is eligible for a tax grant back in accordance with the eligibility criteria as contained in the Town CIP and is located in the Central Area, as defined in the County CIP, the subject property may be eligible to receive a grant back for the increased County portion of taxes that would result in the proposed redevelopment or improvement. As the County CIP is intended to complement and enhance the incentives offered through the Town CIP, this duplication of financial assistance is acknowledged and will be permitted. Page 210 of 295 ESSELTINE DR TILLSON AVENORTH ST E CONCESSION ST W BALDWIN ST CONCESSION ST E VIENNA RDGOSHENSTLISGAR AVE WIL S ONAVESIMCOE ST D E V O NSHI RE A VE GLENDALEDR TILLSONSTBR O CK S T E NORTH ST W OXFORD ST QUARTER TOWN LINEQUARTER TOWN LINEBROADWAYBROADWAYTOWN LINE RD DEREHAMDR CRANBERRY RDCHARLOTTEAVEH IGH W AY 3 HIGHWAY 3 HIGHWAY 3 BELLMILLSI DERDPO T T E R S R D JOHNPOUND RD BRIDGESTE NEWELL RD HARVESTAVE CLEARVIEW DR 500 0 500 1,000 1,500250 Metres ¬Central Area Central Business District Entrepreneurial District Town of Tillsonburg Community Improvement Project Area TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PROJECT AREA SCHEDULE 1APPENDIX I Page 211 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN APPENDIX II TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN SUMMARY OF RECOMMENDED COMMUNITY IMPROVEMENT INITIATIVES PROGRAM ELIGIBILITY CRITERIA Alleyway Façade Improvement Grant Interest free loan or grant for alleyway building facade improvements and works to comply with the Central Area Design Study, for properties in the Central Area.  50/50 matching funds.  Maximum of $10,000 per project.  Commercial properties in the Central Area are eligible.  Projects that incorporate Ontario Building Code improvements such as stairs, railings, guards, fire escapes, etc. are also eligible.  Projects that meet energy conservation and efficiency goals shall be given a higher score. Architectural Design Grant Program Grant to offset cost of retaining professionals to provide acceptable design(s), in accordance with the Town Central Area Design Study for eligible properties in the Central Area.  50/50 matching funds.  Maximum of $2,500 per project.  Commercial properties in the Central Area are eligible.  Affordable or social housing projects are eligible Contaminate d Property or Substandard Building Redevelopm ent Grant Program Grant to cover up to 50% of the cost of an environmental or building hazard study including a Phase II Environmental Site Assessment (ESA), designated substances and hazardous materials survey, remedial work plan or risk assessment.  50/50 matching funds.  Maximum of $10,000 per project.  Applicant must provide a copy of the final report to the Town. Page 212 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN PROGRAM ELIGIBILITY CRITERIA Building Permit Fee Rebate Program Rebate of Building Permits fees for commercial, industrial and multi-residential properties in the CIP area. Commercial Properties outside of the Central Area are not eligible for building permit grants. Industrial Projects – Small (Project value of $150,000 to $1,000,000)  Grant of 100% of the applicable building permit fees offered as a rebate once the project is completed. Industrial Projects – Large (Project value of $1,000,000 or more)  Grant of 50% of the applicable building permit fees up to a maximum of $20,000, or other amount as may be approved by Council, offered as a rebate once the project is completed. Commercial Projects – Central Area (Minimum project value of $150,000) Rebate of the applicable building permit fee offered once the project is complete, as follows:  General renovations/rehabilitations - 25% Rebate;  Projects that will improve the overall attractiveness of the streetscape and downtown - 50% Rebate;  Projects that meet above criteria and provide exemplary attention to detail and a high level of design – 75% Rebate. Social Housing Projects as defined herein may be eligible for 100% rebate of Building Permit Fees for the units meeting this definition Facade Improvement Grant Interest free loan or grant for exterior renovations of buildings within the Central Area. Eligible improvements may consist of external repairs to facades, including signage, lighting and security enhancements, entrances and display windows. Interior renovations will not be eligible.  50/50 matching funds.  Maximum of $10,000 per façade.  Commercial properties in the Central Area are eligible.  Other commercial properties outside of the Central Area may also be eligible at prominent locations. These projects will not be eligible for the matching BIA funds.  Project shall conform to the design principles contained within the Town’s Central Area Design Study as determined by the Façade Improvement Review Committee.  Projects that meet energy conservation and efficiency goals shall be given a higher score.  Affordable or social housing projects may also be eligible subject to Council approval and funding Page 213 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN PROGRAM ELIGIBILITY CRITERIA Accessibility Renovation Grant Grant, of up to $3000, to improve accessibility to existing commercial buildings and properties through the renovation of:  building entrances;  upgrading of doors;  installation of power assist door operators;  installation of ramps;  elevating devices;  accessible washrooms for the public. This grant is intended to provide funds to assist owners and tenants of existing commercial buildings, particularly older buildings in the Central Area, with accessibility improvements to improve the accessibility of commercial buildings within the Town. Page 214 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Incremental Tax Rebate Program Grant to rebate increase in Town property taxes resulting from improvements or redevelopment of lands and buildings, for properties located in the CIP area. Projects must meet the following general eligibility criteria:  An increased property assessment value;  Support Town objectives such as increased residential density, affordable or social housing, retail, business services and industrial diversity as contained in the Town’s strategic plans;  Conform to the principles of the Town’s Central Area Design Study (where applicable);  Additional criteria including 75% of the front of the building is comprised of glass, brick or stone and preference given to projects that use a brick consistent with the yellow heritage brick evidenced throughout the downtown (for properties zoned ‘Central Commercial (CC)’ & ‘Entrepreneurial (EC)’, where applicable).  Projects that meet energy conservation and efficiency goals, as well as water conservation and re-use goals shall be given a higher score. Commercial and Multi-Residential Projects Within the Central Area (Including Affordable or Social Housing Projects) - Phase-in Schedule  General renovations/rehabilitations – Rebate of 100% of increased taxes in year 1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five, with full taxes payable in year 6.  Projects that improve the overall attractiveness of the streetscape/community and provide attention to detail and a high level of design – Rebate of 50% of increased taxes from years 1 – 6, 40% of increased taxes in year 7, 30% in year 8, 20% in year 9, 10% in year 10, with full taxes payable in year 11.  Projects that are of strategic interest to the community and provide exemplary attention to detail and a high level of design – Rebate of 100% of increased taxes from years 1 – 6, 80% in year 7, 60% in year 8, 40% in year 9 and 20% in year 10, with full taxes payable in year 11. Commercial and Multi-Residential Projects Outside the Central Area (Including Affordable or Social Housing Projects) - Phase-in Schedule  General renovations/rehabilitations – Rebate of 100% of increased taxes in year 1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five, with full taxes payable in year 6.  Projects that improve the overall attractiveness of the streetscape/community and provide attention to detail and a high level of design – Rebate of 50% of increased taxes from years 1 – 6, 40% of increased taxes in year 7, 30% in year 8, 20% in year 9, 10% in year 10, with full taxes payable in year 11.  Projects that are of strategic interest to the community and provide exemplary attention to detail and a high level of design – Rebate of 100% of increased taxes from years 1 – 6, 80% in year 7, 60% in year 8, 40% in year 9 and 20% in year 10, with full taxes payable in year 11. Industrial Projects - Phase-in Schedule  General renovations/rehabilitations – Rebate of 100% of increased taxes in year 1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five, with full taxes payable in year 6.  Projects that improve the overall competitiveness of Tillsonburg’s economic base while provide a high level of design – Rebate of 50% of increased taxes from years 1 – 6, 40% of increased taxes in year 7, 30% in year 8, 20% in year 9, 10% in year 10, with full taxes payable in year 11.  Projects that are of strategic interest to the community and provide a high level of design – Rebate of 100% of increased taxes from years 1 – 6, 80% in year 7, Page 215 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN PROGRAM ELIGIBILITY CRITERIA 60% in year 8, 40% in year 9 and 20% in year 10, with full taxes payable in year 11. Legal and Registration Costs Grant Grant to reimburse legal costs and costs associated with the registration of agreements associated with the above programs.  Town staff may register applicable agreements on title, or provide a grant to a maximum of $250 to reimburse legal costs of having a solicitor register the applicable agreements on title. Commercial Building Interior Renovation Program Grant, of up to $10,000 to assist with interior renovations of existing commercial buildings including:  Structural repairs;  Electrical upgrades;  Plumbing upgrades and fixtures (i.e. sinks, toilets, etc);  HVAC;  Flooring and/or doors, windows and ceilings;  Demising walls;  Drywall and/or painting;  Improved accessibility (i.e. ramps, handrails, accessible washrooms);  Fire safety compliance (i.e. sprinklers); and,  Improvements related to health and safety; including asbestos/other hazardous material abatement; This grant is intended to provide supportive funding for renovations to commercial properties within the Town of Tillsonburg in order to fill vacant storefronts, support a more vibrant street life, and create better first impressions of the community. Page 216 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN APPENDIX III TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN RECOMMENDED INCREMENTAL TAX REBATE GUIDELINES - DECISION MAKING MATRIX DEVELOPMENT TYPE CRITERIA LEVEL OF TAX INCREMENT GRANT Downtown Commercial and Multi- Residential (including Affordable or Social Housing) Projects Projects that meet General Downtown Development Objectives:  General property renovations/ rehabilitations that will improve the attractiveness of the Downtown Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate, Year 4 - 40% rebate Year 5 - 20% rebate  Rebate amount is calculated based on incremental assessment growth  Full taxes are payable in year 6  Only Multi-Residential projects with a minimum of 4-units are considered Projects that meet High Level Downtown Development Objectives:  Improves the overall attractiveness of the streetscape/community  Projects that conform to some of the design and general guidelines contained in the Town’s Central Area Design Study o E.g. Matching height with adjacent buildings, building maintains/ improves consistency with heritage elements from adjacent buildings  Improved accessibility Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate  Rebate amount is calculated based on incremental assessment growth  Full taxes are payable in year 11  Only Multi-Residential projects with a minimum of 4-units are considered Projects that meet Strategic Level Downtown Development Objectives:  Projects that conform to many of the design and general guidelines contained in the Town’s Central Area Design Study  Incorporate environmental sustainability features and Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate  Rebate amount is calculated based on incremental assessment growth  Full taxes are payable in year 11 Page 217 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN technology that results in energy conservation and reduced environmental impact  Improved accessibility with no barriers to access  Only Multi-Residential projects with a minimum of 4-units are considered Commercial and Multi- Residential (including Affordable or Social Housing) Projects Outside of Downtown Projects that meet General Development Objectives:  General property renovations/ rehabilitations that will improve the attractiveness of the community Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate Year 4 - 40% rebate Year 5 - 20% rebate  Rebate amount is calculated based on incremental assessment growth  Full taxes are payable in year 6 Projects that meet High Level Development Objectives:  Improves the overall attractiveness of the streetscape/community  Projects that provide a higher level of architectural design o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate  Rebate amount is calculated based on incremental assessment growth  Full taxes are payable in year 11 Projects that meet Strategic Level Development Objectives:  Significantly improves the overall attractiveness of the streetscape/ community  Provides for a high level of architectural design: o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements  Incorporates environmental sustainability features and technology that results in energy conservation and reduced environmental impact Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate  Rebate amount is calculated based on incremental assessment growth  Full taxes are payable in year 11 Page 218 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Industrial Projects Projects that meet General Development Objectives:  General property renovations/ rehabilitations that will improve the attractiveness of the community Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate, Year 4 - 40% rebate Year 5 - 20% rebate Rebate amount is calculated based on the incremental assessment growth only Full taxes are payable in year 6 Projects that meet High Level Development Objectives:  Improves the overall attractiveness of the streetscape/community  Projects that provide a higher level of architectural design: o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate Rebate amount is calculated based on the incremental assessment growth only Full taxes are payable in year 11 Projects that meet Strategic Level Development Objectives:  Significantly improves the overall attractiveness of the streetscape/community  Provides for a high level of architectural design: o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements  Incorporates environmental sustainability features and technology that results in energy conservation and reduced environmental impact  Supports growth in key economic sectors for the Town, E.g. Automotive, High Tech Manufacturing, Agri-food/Food Processing, Energy, etc. Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate Full taxes are payable in year 11 Page 219 of 295 Page 1 of 7 Community Improvement Plan (CIP) Application Form The Town of Tillsonburg offers a comprehensive Community Improvement Plan (CIP) as a means of planning and financing development activities that assist in the redevelopment/development of lands, buildings, and infrastructure through various financial incentives. To ensure your application for the CIP is complete, please refer to the checklist below. Mandatory Requirements □Completed application with relevant signatures □Applicant’s and owner’s full name and contact information □One itemized cost estimate satisfactory to the Town (the Town reserves the right to request an additional cost estimate at their discretion) □Municipal address and legal description (if applicable) □Relevant drawings and/or photos of the property Additional Requirements (if necessary) □Building plans □Building elevations and/or renderings □Site plans □Company information □Description of the products and/or services provided by the company □Articles of incorporation detailing shareholders or background on ownership and/or partners □Engineering reports and related drawings □Cultural, built, or natural heritage studies and reports □Environmental Site Assessment □Reports and Record of Site Condition The Town of Tillsonburg reserves the right to request additional information that may be necessary to substantiate the project. Page 220 of 295 Community Improvement Plan (CIP) Application Form Page 2 of 7 Please forward the completed Community Improvement Plan (CIP) Application Form to the Development Commissioner, Town of Tillsonburg Economic Development & Marketing Department. A separate application is required for the Façade Improvement Programs. Façade Improvement applications can be obtained from the Town of Tillsonburg Building, Planning and Bylaw Department by calling 519.688.3009. Town of Tillsonburg Economic Development and Marketing Dept 10 Lisgar Ave, Tillsonburg, Ontario N4G 5A5 Telephone: 519.688.5651 Fax: 519.842.9431 Email: invest@tillsonburg.ca Registered Owner: Applicant: (If different from registered owner) Name: Name: Business Name: Business Name: Address: Address: Postal Code: Postal Code: Home Phone: Home Phone: Work Phone: Work Phone: Email Address: Email Address: Fax Number: Fax Number: Property Description: Address: Building to be redeveloped: Page 221 of 295 Community Improvement Plan (CIP) Application Form Page 3 of 7 Current Use of the Property? Proposed Use of the Property? Description of the Proposed Development/Redevelopment Cost of Proposed Repairs (Please provide one cost estimate. If it is not possible to provide an estimate, please explain why) Type of Investment Support Requested: Please Choose Program Eligibility Criteria □ Accessibility Renovation Grant The grant, of up to $3,000 in 50/50 matching funds, is intended to assist owners or tenants, particularly older buildings in the central area, with accessibility improvements to improve the accessibility of the central area and commercial buildings throughout the Town. Grant can be used for the following types of projects: •Power assist door operators •Renovation of building entrances •Upgrading of doors •Installation of ramps •Installation of elevating devices •Renovations to create accessible washrooms Page 222 of 295 Community Improvement Plan (CIP) Application Form Page 4 of 7 □ Architectural Design Grant Grant to offset the cost of retaining professionals to provide acceptable design(s), in accordance with the Central Area Design Study for eligible properties in the central area. • 50/50 matching funds • Maximum of $2,500 per project • Commercial properties in the central area are eligible □ Building Permit Fee Rebate Program Rebate of Building Permits fees for commercial, industrial and multi-residential properties in the CIP area. Commercial properties outside of the Central Area are not eligible for building permit grants. Industrial – Small (Project value of $150,000 to $1,000,000) • Minimum project value of $150,000 and maximum project value of $1,000,000 • Grant of 100% of the applicable building permit fees offered as a rebate once completed. Industrial – Large (Project value of $1,000,000 or more) • Grant of 50% of the applicable building permit fees up to a maximum of $20,000, or other amount as may be approved by Council, offered as a rebate once the project is completed. Commercial - Central Area (Min. project value of $150,000) Rebate of the applicable building permit fee offered once the project is complete, as follows: • General renovations/rehabilitations - 25% Rebate; • Projects that will improve the overall attractiveness of the streetscape and downtown - 50% Rebate; • Projects that meet above criteria and provide exemplary attention to detail and a high level of design – 75% Rebate. Social Housing Projects as defined herein may be eligible for 100% rebate of Building Permit Fees for the units meeting this definition. □ Commercial Building Interior Renovation Program Grant, of up to $10,000, to assist with interior renovations of existing commercial buildings including: • Structural repairs; • Electrical upgrades; • Plumbing upgrades and fixtures (i.e. sinks, toilets, etc.) but not including backflow valve installation; • HVAC; • Flooring and/or doors, windows and ceilings; • Demising walls; • Drywall and/or painting; • Improved accessibility (i.e. ramps, handrails, accessible washrooms); Page 223 of 295 Community Improvement Plan (CIP) Application Form Page 5 of 7 •Fire safety compliance (i.e. sprinklers); and, •Improvements related to health and safety; includingasbestos/other hazardous material abatement This grant is intended to provide supportive funding for renovations to commercial properties within the Town of Tillsonburg to fill vacant storefronts, support a more vibrant street life, and create better first impressions of the community. □ Contaminated Property or Substandard Building Incentive Program Grant to cover up to 50% of the cost of an environmental or building hazard study including a Phase II Environmental Site Assessment, designated substances and hazardous materials survey, remedial work plan, or site assessment. •50/50 matching funds•Maximum of $10,000 per project •Applicant must provide a copy of the final report to theTown □ Façade Improvement Grant: Alleyway Grant for alleyway building façade improvements for properties in the central area. •50/50 Matching Funds •Maximum of $10,000 per project. •Commercial properties in the central area are eligible •Projects that meet energy conservation and efficiency goals shall be given a higher score. A separate application from the Building department is needed. □ Façade Improvement Grant: Street Facing A grant for exterior renovations within the central area. Improvements may consist of repairs to facades, Including; signage, lighting, entrances and display windows. Interior renovations will not be eligible. •50/50 Matching Funds •Maximum of $10,000 per façade •Commercial properties in the central area are eligible •Other commercial properties outside of the central areamay be eligible at prominent locations. These projectswill not be eligible for the matching BIA funds. •The project shall conform to the design principlescontained within the Town’s central area design study. A separate application from the Building department is needed. □ Legal and Registration Grant Grant to reimburse legal costs and costs associated with the registration of agreements associated with the above programs. •This may take the form of Town staff registering applicableagreements on the title, or a grant to a maximum of $200to reimburse legal costs of having a solicitor register theapplicable agreements on the title. Page 224 of 295 Community Improvement Plan (CIP) Application Form Page 6 of 7 □ Tax Increment Equivalent Grant Back Program Grant to rebate increases of Town portion of property taxes resulting from improvements of lands and buildings, for properties in the central area. Projects must meet the following criteria: •An increase in the assessed value of the property •Supporting Town objectives of increased density, retail,business services, and industrial diversity. •Conform to the principles of the Town’s Central AreaDesign Study (where applicable) •Additional criteria of having the front of the buildingcomprised of 75% glass, brick, or stone. Preference willbe given to projects that use the heritage yellow brickevidenced throughout the downtown. •Projects that meet energy conservation and efficiencygoals shall be given a higher score. •Projects that meet water conservation and re-use goalsshall also be given a higher score. Please provide the following information: How will the proposed development benefit the community? If the proposed development is in the downtown, how will it fit in with, or improve, the existing streetscape? What is the proposed timeline (start date and completion date)? Page 225 of 295 Community Improvement Plan (CIP) Application Form Page 7 of 7 The Town of Tillsonburg is subject to Ontario Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and other privacy legislation. Applicants should be aware that personal and other information contained in this application are subject to Municipal Freedom of Information and Protection of Privacy Act and may be deemed releasable under this legislation, and that the anonymity or confidentiality of the applicant and any information contained within the application cannot be guaranteed. The Government of Ontario maintains a website with free access to Municipal Freedom of Information and Protection of Privacy Act and other legislation on their e-laws website. The applicant also consents to the use of his or her name, business name and business address in connection with any program funding announcements. Date: Signature of Registered Owner: Date: Signature of Applicant: For Office Use Only: Current Assessment: Building Permit Calculation: Development Charges Calculation: Page 226 of 295 Page 227 of 295 Page 228 of 295 Page 229 of 295 Police Services Board Report November 2023 Oxford Detachment Page 230 of 295 Police Services Board Report for Tillsonburg 2023/Nov Public Complaints Policy 0 Service 0 Conduct 0 Date information collected from Professional Standards Bureau Commander Reports: 2023-12-06 Data Source Ontario Provincial Police, Professional Standards Bureau Commander Reports - Includes all public policy, service and conduct complaints submitted to the Office of the Independent Police Review Director (OIPRD) Secondary Employment 0 Daily Activity Reporting Patrol Hours Total Hours 2023/Nov Number of Cruiser Patrol Hours 375.00 Number of Motorcycle Patrol Hours 0.00 Number of Marine Patrol Hours 0.00 Number of ATV Patrol Hours 0.00 Number of Snowmobile Patrol Hours 0.00 Number of Bicycle Patrol Hours 0.00 Number of Foot Patrol Hours 53.00 Number of School Patrol Hours 1.50 Data source (Daily Activity Reporting System) date: 2023/12/02 Staffing Updates Transfers: Sergeant transferred in Detachment Initiatives Number of Targeted Media Releases: Nov 6, 2023 - Festive RIDE Campaign Launch Event // Nov 8, 2023 Mischief Charge Laid // Nov 8, 2023 Theft From Construction Trailer // Nov 9, 2023 OPP Seeking Assistance from Public in Locating A Missing Person // Nov 9. 2023 OPP Seeking Assistance From Public in Locating a Missing Person Crime and Traffic Campaigns/Initiatives:Festive RIDE Thu Nov 16, 2023 - Mon Jan 01, 2024 Lock It or Lose It: Nov 11 - 61 vehicles locked, 6 unlocked Other: Auxiliary - 106.75 hours // Nov 2 - Special Olympics Torch Run // Nov 18 - Christmas Parade // Nov 27 - Cops 4 Kids Detachment: 6S - OXFORD Location code(s): 6S00 - OXFORD Area code(s): 6208 - Tillsonburg Report Generated by: Report Generated on: Mckinnon, Miriam 6-Dec-23 3:39:30 PM PP–CSC–Operational Planning-4300 Page 231 of 295 2022 2023 % Change 2022 2023 % Change 0 0 N/C 1 0 -100.0% 1 0 -100.0% 12 7 -41.7% 20 8 -60.0% 123 118 -4.1% 21 8 -61.9% 136 125 -8.1% Data Utilized Niche RMS All Offence Level Business Intelligence Cube Detachment: 6S - OXFORD Area:Tillsonburg Data source date: November 2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Police Services Board Report for 'Tillsonburg' Motor Vehicle Collisions Records Management System 2023/12/06 Motor Vehicle Collisions by Type Incidents November Year to Date November Fatal Personal Injury Property Damage Total 0 5 10 15 20 Fatal Personal Injury Property DamageIncidents 2022 2023 Page 232 of 295 Police Services Board Report for Tillsonburg Records Management System November - 2023 Violent Crime Actual November Year to Date - November 2022 2023 % Change 2022 2023 % Change Murder 0 0 --0 0 -- Other Offences Causing Death 0 0 --0 0 -- Attempted Murder 0 0 --0 0 -- Sexual Assault 3 1 -66.7%28 21 -25.0% Assault 7 11 57.1%95 97 2.1% Abduction 0 0 --1 3 200.0% Robbery 0 0 --1 2 100.0% Other Crimes Against a Person 4 5 25.0%58 57 -1.7% Total 14 17 21.4%183 180 -1.6% 0 2 4 6 8 10 12 Sexual Assau... Assault Other Crimes... 2022 2023Actual Property Crime Actual November Year to Date - November 2022 2023 % Change 2022 2023 % Change Arson 0 0 --1 1 0.0% Break & Enter 4 3 -25.0%58 56 -3.4% Theft Over 4 3 -25.0%35 26 -25.7% Theft Under 19 9 -52.6%264 206 -22.0% Have Stolen Goods 0 0 --8 9 12.5% Fraud 5 4 -20.0%100 113 13.0% Mischief 10 8 -20.0%108 85 -21.3% Total 42 27 -35.7%574 496 -13.6% 0 4 8 12 16 20 Break & Ente...Theft OverTheft UnderFraudMischief2022 2023Actual Drug Crime Actual November Year to Date - November 2022 2023 % Change 2022 2023 % Change Possession 1 0 -100.0%14 10 -28.6% Trafficking 0 0 --4 8 100.0% Importation and Production 0 0 --0 0 -- Total 1 0 -100.0%18 18 0.0% 0 0 0 1 1 1 Possession 2022 2023Actual Detachment: 6S - OXFORD Location code(s): 6S00 - OXFORD Area code(s): 6208 - Tillsonburg Data source date: Report Generated by: Report Generated on: 2023/12/02 Mckinnon, Miriam 6-Dec-23 8:44:05 AM PP–CSC–Operational Planning-4300 Page 233 of 295 Police Services Board Report for Tillsonburg Records Management System November - 2023 Clearance Rate Clearance Rate November Year to Date - November 2022 2023 Difference 2022 2023 Difference Violent Crime 57.1%70.6%13.4%65.6%69.4%3.9% Property Crime 14.3%18.5%4.2%17.4%18.4%0.9% Drug Crime 100.0%----77.8%88.9%11.1% Total (Violent, Property & Drug) 26.3%38.6%12.3%31.6%34.6%3.0% 0% 20% 40% 60% 80% 100% Violent Crim... Property Cri... Drug Crime Total (Viole... 2022 2023 Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized- Major Crimes - Niche RMS All Offence Level Business Intelligence Cube Detachment: 6S - OXFORD Location code(s): 6S00 - OXFORD Area code(s): 6208 - Tillsonburg Data source date: Report Generated by: Report Generated on: 2023/12/02 Mckinnon, Miriam 6-Dec-23 8:44:05 AM PP–CSC–Operational Planning-4300 Page 234 of 295 Calls For Service (CFS) Billing Summary Report Tillsonburg November - 2023 Billing Categories (Billing categories below do not match traditional crime groupings) 2023 2022 November Year to Date Time Standard Year To Date Weighted Hours November Year to Date Time Standard Year To Date Weighted Hours Violent Criminal Code 18 196 15.8 3,096.8 14 198 15.8 3,128.4 Property Crime Violations 26 497 6.4 3,180.8 45 593 6.4 3,795.2 Other Criminal Code Violations (Excluding traffic)12 163 7.5 1,222.5 11 136 7.5 1,020.0 Drug Possession 0 34 7.1 241.4 3 39 7.1 276.9 Drugs 0 9 68.0 612.0 0 6 68.0 408.0 Statutes & Acts 25 343 3.4 1,166.2 30 369 3.4 1,254.6 Operational 194 2,318 3.8 8,808.4 151 2,166 3.8 8,230.8 Operational2 45 460 1.4 644.0 34 460 1.4 644.0 Traffic 8 172 3.7 636.4 29 211 3.7 780.7 Total 328 4,192 19,608.5 317 4,178 19,538.6 Note to Detachment Commanders: ● The content of each report is to be shared by the Detachment Commander only with the municipality for which it was generated. The municipality may treat this as a public document and distribute it as they wish. ● All data is sourced from the Niche RMS application. Included are 'reported' occurrences (actuals and unfounded occurrences) for 'billable' occurrences ONLY. Data is refreshed on a weekly basis. ● The Traffic category includes motor vehicle collision (MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced from the eCRS application for this report. ● Only the primary violation is counted within an occurrence. ● Time standards displayed are for the 2023 billing period. Note to Municipalities: ● Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continues to investigate and solve crime. ● This report is NOT to be used for crime trend analysis as not all occurrences are included. ● Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services Board reports or Statistics Canada reporting. Report Content Last Updated:Report generated by:Report generated on: 2023/12/02 Mckinnon, Miriam 6-Dec-23 7:42:54 AM Page 1 of 1 Page 235 of 295 1 Coordinator: O.P.P. Constable Patti Cote W.P.S. S/Pc Shaylyn Jackson E-mail: oxfordcs@execulink.com Web site: http: www.oxfordcrimestoppers.com To: Board of Directors, Crime Stoppers of Oxford Inc. Cc: Inspector Tony Hymers, Oxford OPP Staff Sgt Mike Salminen, Oxford OPP Det/Sgt. Mike Haegens, Woodstock PS Monthly Statistics for November 2023 23 Total Calls received this month. 8 Woodstock PS tips 15 OPP tips 3 Assigned/out to other Crime Stoppers programs or Agency 0 Not Assigned STATS FOR OPP: TIPS RECEIVED PER ZONE 8 for Tillsonburg 4 for Ingersoll 2 for Zorra 1 for Norwich 0 for South-West Oxford 0 for East Zorra-Tavistock 0 for Blandford-Blenheim Meetings/Events Attended This Month Monthly meeting – November 14th Human Trafficking Information Session – November 14th Page 236 of 295 2 Awareness Media Relations: • Patti and Shaylyn prepare media releases and social media posts for Woodstock City and Oxford OPP which are picked up by local media outlets Fundraising: Promotions: Participation in local Christmas Parades throughout the month of November and more to come in December Upcoming Events Nov 14th – Human Trafficking Awareness Event Nov-Dec – Invitation to participate in many local Christmas Parades Dec 12th- Monthly Meeting Page 237 of 295 3 Co-coordinator: OPP Cst. Patti Cote, WPS S/Pc Shaylyn Jackson Chairperson: Mr. Glen Blair Statistics This Month YTD SI (1991) Tips Received 23 283 11659 Arrests 1 2 2052 WPS Arrests 1 2 n/a OPP Arrests 0 0 n/a Other Arrests (Immigration) 0 0 0 Web Tips 19 193 2031(2006) In-House 3 40 1693(2004) Call Centre 4 70 25002004) E-Transfer 1352 (2004) Cases Cleared Total Cleared 1 18 1,452 Total Charges Laid 1 3 2,835 WPS Charges 1 3 n/a OPP Charges 0 0 n/a Rewards Approved 0 2 1501 Property Recovered 0 0 $2,308,805 Narcotics recovered 0 1 $8,756,659 Total $11,045,464 Respectfully Submitted by Patti Cote, Shaylyn Jackson Police Co-coordinator Crime Stoppers of Oxford Oxford County O.P.P./Woodstock Police Service Page 238 of 295 The Corporation of the Town of Tillsonburg Parks, Beautification & Cemeteries Committee Meeting MINUTES Tuesday, January 30, 2024 5:00 PM Boardroom CSC 10 Lisgar Ave. Present: Wayne Beard (Chair) Ron Walder Mike Dean Maurice Verhoeve Barbara Wareing Martha Kirkpatrick Isaac Card Joan Weston Karen Clipson Paul DeCloet Councillor Pete Luciani Mayor Deb Gilvesy, Regrets: Kristine Vandenbussche Susan Saelens Staff: Matt Johnson, Manager of Parks and Facilities Julie Columbus, Director of Recreation, Culture and Parks Tanya Daniels, Town Clerk _____________________________________________________________________ 1. Call to Order Meeting called to order at 5:00 p.m. Page 239 of 295 2 2. Adoption of Agenda Resolution # 1 Moved By: Karen Clipson Seconded By: Ron Walder THAT the agenda as prepared for the January 30, 2024 be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof None. 4. Adoption of Minutes of Previous Meeting Resolution # 2 Moved By: Karen Clipson Seconded By: Ron Walder THAT the Minutes for the Parks, Beautification & Cemeteries Advisory Committee meeting of November 28, 2023, be adopted. Carried 5. Presentations None. 6. General Business & Reports 6.1 Parks By-Law Matt Johnson introduced the new Parks By-Law and introduced Mark Russell, Supervisor of By-Law, to the Committee. Staff answered various questions from the Members of the Committee. The Committee provided, in addition to general language or grammar comments, the following areas for review:  8 year old child unable attend alone in changeroom - suggested 12 year age;  Outdoor Rink - problem with refuse - changing hut area, remove all personal belongings; Page 240 of 295 3  Lake Lisgar - clarification needed of Stormwater pond, activities that can and cannot be conducted on the Lake; and  Balloon releasing language - review for consistency and language simplicity. Staff advised that liability with a risk management lens needs to be reviewed in connection to activities on Lake Lisgar. Staff further committed to reviewing other Municipalities use of waterways prior to presenting final version of the proposed By-Law. No vote was taken. 6.2 Status updates Julie Columbus, Director of Recreation, Culture and Parks, provided a brief update on the TCC Renovations. Staff noted additional timeline updates are coming and will be shared publicly soon. No vote was taken. 6.3 Draft Parks and Recreation Master Plan Julie Columbus, Director of Recreation, Culture and Parks, provided introductory comments to the Committee. Staff facilitated a feedback opportunity and comment collection exercise with the Committee including the ability to provide staff independent comments to staff. Members provided general comments to staff regarding the Master Plan process. General discussion on parks maintenance, garbage cans within trails, dog park maintenance, and general clean up of trails was undertaken. No vote was taken. Resolution # NOT MOVED THAT the documents titled Town of Tillsonburg Draft Parks and Recreation Master Plan be received as information; and THAT the Parks, Beautification and Cemeteries Committee review and provide comments on the draft master plan; and THAT staff provide any comments from the Committee to Council at their next meeting for consideration. Page 241 of 295 4 7. Next Meeting The date of the next meeting is February 27th. 8. Adjournment Resolution # 3 Moved By: Joan Weston Seconded By: Karen Clipson THAT the meeting of Parks, Beautification & Cemeteries Advisory Committee be adjourned at 6:02 p.m. Carried Page 242 of 295 1 The Corporation of the Town of Tillsonburg Economic Development Advisory Committee Meeting MINUTES Tuesday, February 13, 2024 12:00 PM Thompson Goossens Accountants Boardroom 21 Oxford Street, Tillsonburg ATTENDANCE: Suzanne Renken Dane Willson Councillor Bob Parsons Deb Gilvesy, Mayor Lisa Gilvesy Andrew Burns Randy Thornton Randi-Lee Bain Steve Spanjers Jesse Goossens Kirby Heckford Mark Renaud, Executive Director, Tillsonburg BIA Regrets: Gurvir Hans Staff: Kyle Pratt, Chief Administrative Officer Cephas Panschow, Development Commissioner Laura Pickersgill, Executive Assistant 1. Call to Order The meeting was called to order at 12:04 p.m. 2. Adoption of Agenda Resolution # 1 Page 243 of 295 2 Moved By: Suzanne Renken Seconded By: Andrew Burns THAT the Agenda as prepared for the Economic Development Advisory Committee meeting of Tuesday, February 13, 2024, be adopted, as amended. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 4. Adoption of Minutes of Previous Meeting S. Spanjers joined the meeting at 12:06 p.m. Resolution # 2 Moved By: Randi-Lee Bain Seconded By: Suzanne Renken THAT the minutes of the Economic Development Advisory Committee of January 9, 2024, be approved. Carried 5. Backflow Prevention By-Law Update D. Ford, Manager of Water/Wastewater, Oxford County, S. Alexander, By-Law Compliance Officer, Backflow Prevention, Oxford County and J. Graham, Director of Operations & Development, Town of Tillsonburg were in attendance to answer questions regarding this item and to provide a summary of the survey. B. Parsons joined the meeting at 12:34 p.m. D. Ford, S. Alexander and J. Graham left the meeting at 12:40 p.m. It was discussed that in the future using an Ontario-based contractor to provide this notification would be preferable and that any communications sent out could be revised to include further detailed information. Resolution # 3 Moved By: Mark Renaud Seconded By: Suzanne Renken Page 244 of 295 3 THAT the Economic Development Advisory Committee recommends to Tillsonburg Town Council that they recommend to Oxford County Council that the Oxford County Backflow Cross Connection Control Survey, be triaged based on property type, and be given the following extended time frames for completion: • 90 days for Industrial properties (no change) • Six months for Commercial properties • Year-end (December 31, 2024) for Multi-Residential properties Carried 6. Presentations 6.1 CRM and Business Directory Update C. Panschow provided an overview of the Client Relationship Management System and Business Directory Update. 7. Information Items 7.1 St. Thomas Land Listings 7.1.1 Rail Industrial Park (East - 288 Acres) 7.1.2 Brocolini Talbot Lands (West - 527 Acres) It was suggested that the marketing templates used in these examples be incorporated into future marketing materials for Town land listings. 7.2 Notice of Public Meeting - Community Improvement Plan Update This item was brought forward for information. 8. General Business and Reports 8.1 Monthly Activity Update C. Panschow provided an overview of the monthly activity update. An update on next steps for the Highway 3 land acquisition (Redling property) will be provided at an upcoming meeting. 9. Planning Items Circulation There were no items. 10. Community Strategic Plan Page 245 of 295 4 10.1 Town Hall Update Staff have met with the architect, +VG, to review the draft agreement and staff are continuing to review and propose changes. Tillsonburg Hydro Inc. will be vacating the Customer Service Centre by the end of the year. Going forward, Jonathon Graham, Director of Operations and Development and Geno Vanhaelewyn, Chief Building Official, will be the project and design leads for the Town Hall project. 10.2 Affordable and Attainable Housing Committee The applications for Official Plan amendment and Zoning Change have been submitted to Oxford County Planning. Town staff are working on implementing public consultation for the project. 10.3 Health Care Committee Council approved as part of the 2024 budget to include funds to hire a shared Health Care Recruitment Coordinator with the Town and Tillsonburg District Memorial Hospital. Kyle and the TDMH CEO are working together to finalize the contract details. 11. Boundary Adjustment Town representations met with the Ministry of Municipal Affairs and Housing at the ROMA Conference and discussed the importance and need for boundary adjustment. The Provincial Policy Updates have not yet been released. 12. Community Organization Updates 12.1 Downtown Business Improvement Association 12.1.1 Report from BIA Chair M. Renaud provided an overview of the BIA report. 12.2 Tillsonburg District Chamber of Commerce The Chamber has secured the dates for their events being hosted in 2024. Four new directors were added to the Board and the Board will have their next meeting on February 14th. The Chamber is looking for sponsors for the Arpan Khanna Luncheon coming up on February 22nd. Page 246 of 295 5 The +Advocacy Day date is February 27th. 12.3 Woodstock, Ingersoll, Tillsonburg and Area Association of Realtors 12.3.1 Monthly Statistics There were no comments regarding this item. 13. Round Table There was a discussion regarding the delegation at the ROMA Conference with the Ministry of Energy regarding the hydro capacity concerns in the Town. It was requested that the BMA survey be included on the next agenda. 14. Next Meeting Tuesday, March 12, 2024 12:00 p.m. 15. Adjournment Resolution # 4 Moved By: Mark Renaud Seconded By: Kirby Heckford THAT the Economic Development Advisory Committee meeting of Tuesday, February 13, 2024, be adjourned at 1:50 p.m. Carried Page 247 of 295 1 The Corporation of the Town of Tillsonburg Affordable and Attainable Housing Committee Meeting MINUTES Wednesday, February 28, 2024 4:15 PM Boardroom CSC 10 Lisgar Ave. ATTENDANCE: Councillor Chris Parker Deb Gilvesy, Mayor Gary Green Suzanne Renken Jean Martin Regrets: Cedric Tomico Dane Willson Shelley Langley Staff: Cephas Panschow, Development Commissioner Rebecca Smith, Manager of Housing Development, Oxford County Kyle Pratt, Chief Administrative Officer Laura Pickersgill, Executive Assistant _____________________________________________________________________ 1. Call to Order The meeting was called to order at 4:19 p.m. 2. Adoption of Agenda Resolution # 1 Moved By: Gary Green Seconded By: Suzanne Renken Page 248 of 295 2 THAT the Agenda as prepared for the Affordable and Attainable Housing Advisory Committee meeting of Wednesday, February 28, 2024, be adopted. Carried 3. Closed Session Resolution # 2 Moved By: Mayor Gilvesy Seconded By: Jean Martin THAT the Affordable and Attainable Housing Advisory Committee moves into closed session at 4:19 p.m. to discuss matters related to: • 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local Carried 4. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 5. Adoption of Minutes of Previous Meeting Resolution # 3 Moved By: Gary Green Seconded By: Suzanne Renken THAT the minutes of the Affordable and Attainable Housing Advisory Committee of January 24, 2024, be approved. Carried 6. Presentations There were no presentations. 7. Information Items There were no information items. 8. General Business & Reports 8.1 Community Improvement Plan Updates Page 249 of 295 3 C. Panschow provided a summary of the amendments to the Community Improvement Plan. Comments on the amendments included eligibility for funding under the section 3.8 'Contaminated Property and Substandard Building', electric vehicle charging and the number of units under Appendix III - 'Downtown Commercial and Multi-Residential (including Affordable or Social Housing) Projects' to be updated to four units to remain consistent with the other updates in this section. 8.2 31 Earle Street Project Update L. Pickersgill and C. Panschow provided a status update regarding the 31 Earle Street project. The planning applications have been put on hold until the results of an Environmental Impact Study come back. The results are anticipated to come back later in June. It was suggested that draft Bill 162 could have some effect on regulations regarding the requirement to have an Environmental Impact Study done on the property should this Bill be enacted. There was a discussion regarding the importance of hosting the public engagement sessions for this project. It was suggested that R. Smith could provide a workshop to Tillsonburg Town Council to educate further on what affordable housing projects are all about. It was suggested that an engagement session be held before the RFP is released as well as after the RFP is released. 9. Next Meeting March 27, 2024 4:15 p.m. 10. Adjournment Resolution # 4 Moved By: Gary Green Seconded By: Jean Martin THAT the Affordable and Attainable Housing Advisory Committee meeting of Wednesday, February 28, 2024 be adjourned at 5:19 p.m. Carried Page 250 of 295 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2024-024 A BY-LAW to register a lease on title for the premises at 51 Brock Street, Tillsonburg. WHEREAS the Town of Tillsonburg has entered into a Lease Agreement with Community Living Tillsonburg for the lease of the premises of 51 Brock Street, Tillsonburg; AND WHEREAS the Town of Tillsonburg is desirous of registering the lease on title; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT the Town of Tillsonburg register the lease on title and execute any other documents that may be necessary to that effect; 2. THAT the agreement attached hereto forms part of this by-law; 3. THAT the Mayor and Clerk be hereby authorized to execute the Acknowledgement and Direction Agreement. READ A FIRST AND SECOND TIME THIS 11th day of MARCH, 2024. READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of MARCH, 2024. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 251 of 295 TO:Adrian L. Rosu (Insert lawyer's name) AND TO:DUNCAN, LINTON LLP (Insert firm name) RE:Notice of Lease; The Corporation of the Town of Tillsonburg lease from ("the transaction") Community Living Tillsonburg; 51 Brock St. E., Tillsonburg (Insert brief description of transaction) This will confirm that: ●I/We have reviewed the information set out in this Acknowledgement and Direction and in the documents described below (the "Documents"), and that this information is accurate; ●You, your agent or employee are authorized and directed to sign, deliver, and/or register electronically, on my/our behalf the Documents in the form attached. ●You are hereby authorized and directed to enter into an escrow closing arrangement substantially in the form attached hereto being a copy of the version of the Document Registration Agreement, which appears on the website of the Law Society of Ontario as the date of the Agreement of Purchase and sale herein. I/We hereby acknowledge the said Agreement has been reviewed by me/us and that I/We shall be bound by its terms; ●The effect of the Documents has been fully explained to me/us, and I/we understand that I/we are parties to and bound by the terms and provisions of the Documents to the same extent as if I/we had signed them; and ●I/we are in fact the parties named in the Documents and I/we have not misrepresented our identities to you. ●I,______________________________________, am the spouse of______________________________________, the (Transferor/Chargor) , and hereby consent to the transaction described in the Acknowledgment and Direction. I authorize you to indicate my consent on all the Documents for which it is required. DESCRIPTION OF ELECTRONIC DOCUMENTS The Document(s) described in the Acknowledgement and Direction are the document(s) selected below which are attached hereto as "Document in Preparation" and are: ☐A Transfer of the land described above. ☐A Charge of the land described above. ☐Other documents set out in Schedule "B" attached hereto. Dated at ________________________ , this ________________ day of _____________________ , 20 ___ . WITNESS (As to all signatures, if required) THE CORPORATION OF THE TOWN OF TILLSONBURG PER: DEB GILVESY, MAYOR PER: TANYA DANIELS, CLERK WE HAVE THE AUTHORITY TO BIND THE CORPORATION OF THE TOWN OF TILLSONBURG ACKNOWLEDGEMENT AND DIRECTION 24Tillsonburg x Page 252 of 295 Properties PIN 00040 - 0025 LT Description PT LT 1139 PL 500 PT 1, 41R4492; TILLSONBURG Address 51 BROCK STREET EAST TILLSONBURG Consideration Consideration $0.00 Party From(s) Name COMMUNITY LIVING TILLSONBURG Acting as a company Address for Service 96 Tillson Avenue, Tillsonburg, ON N4G 3A1 A person or persons with authority to bind the corporation has/have consented to the registration of this document. This document is not authorized under Power of Attorney by this party. Party To(s)Capacity Share Name THE CORPORATION OF THE TOWN OF TILLSONBURG Acting as a company Address for Service 10 Lisgar Avenue, Tillsonburg, ON N4G 5A5 Statements The applicant is prepared to produce the document for inspection within fourteen (14) days of the request and the applicant consents to the cancellation of the document on presentation of proof satisfactory to the Land Registrar that the document was not produced upon request. Term: 24 months to be computed from the 1st day of September 2023 Expiry date: 2025/08/31 Provision for renewal or extension, The Tenant shall have the option to renew the Lease for a three (3) successive terms of one (1) year each (each hereinafter called a Renewal Term), such Renewal Term(s) thereby created to begin upon the expiration of the Term or the preceding Renewal Term, as the context requires, and all the terms, covenants and provisions of this Lease shall apply to any such renewal with the exception, however, that the Tenant shall not have any further option to renew the Lease beyond the third Renewal Term. If the Tenant elects to exercise the aforesaid option to renew, it shall do so by giving the Landlord notice in writing of its election not later than four (4) months before the expiration of the Term or the preceding Renewal Term. The registered owner(s) is a party to the Lease or consents to the registration of the Notice of Lease. Calculated Taxes Provincial Land Transfer Tax $0.00 File Number Party To Client File Number :0045356 LRO # 41 Notice Of Lease In preparation on 2024 02 07 at 14:17 This document has not been submitted and may be incomplete.yyyy mm dd Page 1 of 2 Page 253 of 295 In the matter of the conveyance of:00040 - 0025 PT LT 1139 PL 500 PT 1, 41R4492; TILLSONBURG BY:COMMUNITY LIVING TILLSONBURG TO:THE CORPORATION OF THE TOWN OF TILLSONBURG 3.The total consideration for this transaction is allocated as follows: (a) Monies paid or to be paid in cash $0.00 (b) Mortgages (i) assumed (show principal and interest to be credited against purchase price)$0.00 (ii) Given Back to Vendor $0.00 (c) Property transferred in exchange (detail below)$0.00 (d) Fair market value of the land(s)$0.00 (e) Liens, legacies, annuities and maintenance charges to which transfer is subject $0.00 (f) Other valuable consideration subject to land transfer tax (detail below)$0.00 (g) Value of land, building, fixtures and goodwill subject to land transfer tax (total of (a) to (f))$0.00 (h) VALUE OF ALL CHATTELS -items of tangible personal property $0.00 (i) Other considerations for transaction not included in (g) or (h) above $0.00 (j) Total consideration $0.00 PROPERTY Information Record A. Nature of Instrument:Notice Of Lease LRO 41 Registration No.Date: B. Property(s):PIN 00040 - 0025 Address 51 BROCK STREET EAST TILLSONBURG Assessment Roll No 3204030 - 03002300 C. Address for Service:10 Lisgar Avenue, Tillsonburg, ON N4G 5A5 D. (i) Last Conveyance(s):PIN 00040 -0025 Registration No. (ii) Legal Description for Property Conveyed: Same as in last conveyance?Yes No Not known LAND TRANSFER TAX STATEMENTS Page 254 of 295 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2024-025 A BY-LAW to register a leae on title for the premises of 55 Brock Street, Tillsonburg. WHEREAS the Town of Tillsonburg is desirous of entering into a Lease Agreement with R.E. Wood Realty Limited for the lease of the premises at 55 Brock Street, Tillsonburg; AND WHEREAS the Town of Tillsonburg is desirous of registering the lease on title; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. THAT the Town of Tillsonburg register the lease on title and execute any other documents that may be necessary to that effect; 2. THAT the agreement attached hereto forms part of this by-law; 3. THAT the Mayor and Clerk be hereby authorized to execute the Acknowledgement and Direction Agreement. READ A FIRST AND SECOND TIME THIS 11th day of MARCH, 2024. READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of MARCH, 2024. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 255 of 295 TO:Adrian Lucian Rosu (Insert lawyer's name) AND TO:DUNCAN, LINTON LLP (Insert firm name) RE:Notice of Lease; The Corporation of the Town of Tillsonburg lease from ("the transaction") R.E. Wood Realty Limited; 55 Brock St. E., Tillsonburg (Insert brief description of transaction) This will confirm that: Ⴠ I/We have reviewed the information set out in this Acknowledgement and Direction and in the documents described below (the "Documents"), and that this information is accurate; Ⴠ You, your agent or employee are authorized and directed to sign, deliver, and/or register electronically, on my/our behalf the Documents in the form attached. Ⴠ You are hereby authorized and directed to enter into an escrow closing arrangement substantially in the form attached hereto being a copy of the version of the Document Registration Agreement, which appears on the website of the Law Society of Ontario as the date of the Agreement of Purchase and sale herein. I/We hereby acknowledge the said Agreement has been reviewed by me/us and that I/We shall be bound by its terms; Ⴠ The effect of the Documents has been fully explained to me/us, and I/we understand that I/we are parties to and bound by the terms and provisions of the Documents to the same extent as if I/we had signed them; and Ⴠ I/we are in fact the parties named in the Documents and I/we have not misrepresented our identities to you. Ⴠ I,______________________________________, am the spouse of______________________________________, the (Transferor/Chargor) , and hereby consent to the transaction described in the Acknowledgment and Direction. I authorize you to indicate my consent on all the Documents for which it is required. DESCRIPTION OF ELECTRONIC DOCUMENTS The Document(s) described in the Acknowledgement and Direction are the document(s) selected below which are attached hereto as "Document in Preparation" and are: ჱ A Transfer of the land described above. ჱ A Charge of the land described above. ჱ Other documents set out in Schedule "B" attached hereto. Dated at ________________________ , this ________________ day of _____________________ , 20 ___ . WITNESS (As to all signatures, if required) THE CORPORATION OF THE TOWN OF TILLSONBURG PER: DEB GILVESY, MAYOR PER: TANYA DANIELS, CLERK WE HAVE AUTHORITY TO BIND THE CORPORATION OF THE TOWN OF TILLSONBURG ACKNOWLEDGEMENT AND DIRECTION x Tillsonburg December 23 "Notice of Lease" Page 256 of 295 Properties PIN 00040 - 0024 LT Description PT LT 1139, 1170 PL 500 AS IN 339241; S/T 438130; TILLSONBURG Address 55 BROCK STREET EAST TILLSONBURG Consideration Consideration $0.00 Party From(s) Name R. E. WOOD REALTY LIMITED Acting as a company Address for Service Attn: R.E. Wood Realty Limited 55 Brock Street E. Tillsonburg, ON N4G 1Z7 A person or persons with authority to bind the corporation has/have consented to the registration of this document. This document is not authorized under Power of Attorney by this party. Party To(s)Capacity Share Name THE CORPORATION OF THE TOWN OF TILLSONBURG Acting as a company Address for Service 10 Lisgar Avenue, Tillsonburg, ON N4G 5A5 Statements The applicant is prepared to produce the document for inspection within fourteen (14) days of the request and the applicant consents to the cancellation of the document on presentation of proof satisfactory to the Land Registrar that the document was not produced upon request. Term: 23 months to be computed from the 1st day of October 2023 Expiry date: 2025/08/31 Provision for renewal or extension, the Tenant shall have the option of renewing this Lease for three (3) additional one (1) year terms, provided that the Tenant shall provide at least four (4) months notice of its intention to exercise such an option is provided to the Landlord. The terms of this Lease, including the Rent, shall remain the same during each renewal period. For clarity, the Rent payable during any renewal period shall be the same amount as the year preceding such renewal. The registered owner(s) is a party to the Lease or consents to the registration of the Notice of Lease. Calculated Taxes Provincial Land Transfer Tax $0.00 File Number Party To Client File Number :0045318 LRO # 41 Notice Of Lease In preparation on 2023 12 08 at 16:23 This document has not been submitted and may be incomplete.yyyy mm dd Page 1 of 2 Page 257 of 295 In the matter of the conveyance of:00040 - 0024 PT LT 1139, 1170 PL 500 AS IN 339241; S/T 438130; TILLSONBURG BY:R. E. WOOD REALTY LIMITED TO:THE CORPORATION OF THE TOWN OF TILLSONBURG 3.The total consideration for this transaction is allocated as follows: (a) Monies paid or to be paid in cash $0.00 (b) Mortgages (i) assumed (show principal and interest to be credited against purchase price)$0.00 (ii) Given Back to Vendor $0.00 (c) Property transferred in exchange (detail below)$0.00 (d) Fair market value of the land(s)$0.00 (e) Liens, legacies, annuities and maintenance charges to which transfer is subject $0.00 (f) Other valuable consideration subject to land transfer tax (detail below)$0.00 (g) Value of land, building, fixtures and goodwill subject to land transfer tax (total of (a) to (f))$0.00 (h) VALUE OF ALL CHATTELS -items of tangible personal property $0.00 (i) Other considerations for transaction not included in (g) or (h) above $0.00 (j) Total consideration $0.00 PROPERTY Information Record A. Nature of Instrument:Notice Of Lease LRO 41 Registration No.Date: B. Property(s):PIN 00040 - 0024 Address 55 BROCK STREET EAST TILLSONBURG Assessment Roll No 3204030 - 03002400 C. Address for Service:10 Lisgar Avenue, Tillsonburg, ON N4G 5A5 D. (i) Last Conveyance(s):PIN 00040 -0024 Registration No. (ii) Legal Description for Property Conveyed: Same as in last conveyance?Yes No Not known LAND TRANSFER TAX STATEMENTS Page 258 of 295 Page 1 of 2 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2024-026 A BY-LAW to adopt the Town of Tillsonburg Community Improvement Plan. WHEREAS Sections 28 and 17 of the Planning Act, RSO 1990, Chapter P.13, as amended, provide for the designation of a Community Improvement Project Area and for the adoption of a Community Improvement Plan; AND WHEREAS a Community Improvement Plan attached hereto as “Schedule A” has been prepared for the Community Improvement Project Area; AND WHEREAS the proposed Town of Tillsonburg Community Improvement Plan conforms to the County of Oxford Official Plan; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. That any previous By-Laws enacting a Community Improvement Plan, being By- Law No. 3477, By-Law No. 3654, By-Law No. 3655, and By-Law 4084 are hereby repealed. 2. That the Town of Tillsonburg Community Improvement Plan, attached hereto as “Schedule A” and forming part of this By-Law, is hereby adopted. 3. That this by-law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 11th day of MARCH, 2024. READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of MARCH, 2024. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 259 of 295 By-Law 2024-000 Page 2 of 2 Page 260 of 295 Community Improvement Plan March 2024 Page 261 of 295 TABLE OF CONTENTS 1.0 Preamble to the Town of Tillsonburg Community Improvement Plan .................................... 1 1.1 Introduction ............................................................................................................. 1 1.2 Legislative Authority and Policy Framework ........................................................... 1 1.2.1 Municipal Act .............................................................................................. 1 1.2.2 Planning Act ............................................................................................... 1 1.2.3 Provincial Policy Statement ......................................................................... 2 1.2.4 Oxford County 10-Year Shelter Plan and Master Housing Strategy............... 3 1.2.5 Oxford County Official Plan ......................................................................... 3 1.2.6 Central Area Design Study .......................................................................... 6 1.3 Process .................................................................................................................. 7 2.0 Town of Tillsonburg Community Improvement Plan ............................................................. 7 2.1 Community Improvement Project Area (CIPA) ........................................................ 7 2.2 Purpose .................................................................................................................. 7 2.3 Goals and Objectives .............................................................................................. 7 2.4 Monitoring and Changes to the CIP ........................................................................ 8 2.5 Implementation ....................................................................................................... 8 3.0 Financial Incentive Programs ............................................................................................... 9 3.1 Incremental Tax Rebate Program......................................................................... 10 3.2 Façade Improvement Grant .................................................................................. 11 3.3 Alleyway Façade Improvement Grant ................................................................... 11 3.4 Accessibility Renovation Grant ............................................................................ 12 3.5 Building Permit Fee Grant Program ..................................................................... 12 3.6 Architectural Design Grant Program ..................................................................... 12 3.7 Legal and Registration Costs ................................................................................ 12 3.8 Contaminated Property or Substandard Building Incentive Program ................... 12 3.9 Housing Project Incentive Program ...................................................................... 13 3.10 Commercial Building Interior Renovation Program ............................................... 14 3.11 County Tax Grant Back Incentive Program .......................................................... 15 APPENDICES Appendix I. Town of Tillsonburg Community Improvement Project Area Appendix II. Summary of the Recommended Community Improvement Initiatives Appendix III. Recommended Incremental Tax Rebate Guidelines – Decision Making Matrix Page 262 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 1 1.0 PREAMBLE TO THE TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN 1.1 INTRODUCTION Community improvement planning is commonly used as a tool to provide assistance to municipalities to address challenges related to growth management, accessibility and development. It provides a means of planning and financing development activities that effectively assist in the redevelopment of lands, buildings and infrastructure, as well as the creation of affordable housing, as through the implementation of various financial incentives. The intent of a Community Improvement Plan (CIP) is to outline, in one document, the possible range of improvement options which may be undertaken to promote and encourage renewal, redevelopment and rehabilitation within the key areas of the Town requiring investment. The Plan is also intended to provide general design direction to complement and assist with the implementation of the financial incentive programs enabled by this CIP. The Plan is intended to provide a list of suggested incentive programs that Council might draw upon in its decision making to direct funding towards developments deemed as a priority to assist with downtown improvement and attracting investment for significant development projects. As such, the Town is not obligated to implement all of the incentives outlined in this Plan, and may discontinue or reduce funding for the incentives at any time. Further, Town Council reserves the right to determine, at its sole discretion, the implementation schedule of the proposed financial incentives contained in the Plan. 1.2 LEGISLATIVE AUTHORITY AND POLICY FRAMEWORK 1.2.1 Municipal Act Ontario’s Municipal Act, 2001 is the principle statute governing municipal organization and the delivery of services in Ontario. The Act came into effect on January 1, 2003, replacing the 1990 Municipal Act. Effective January 1, 2007, the Municipal Statute Law Amendment Act introduced significant amendments to the Municipal Act, providing municipalities with greater flexibility to meet community expectations and fulfilling responsibilities. Section 106 of the Municipal Act prohibits municipalities from directly or indirectly assisting any manufacturing business or other industrial or commercial enterprise through the granting of financial incentives, a practice that is commonly referred to as ‘bonusing’. Notwithstanding Section 106, the Act does provide an exception which allows a municipality to offer certain incentives where the said municipality has approved a Community Improvement Plan in accordance with Section 28 of the Planning Act. 1.2.2 Planning Act The Planning Act empowers the Council of a lower-tier or local municipality to designate Community Improvement Project Areas (CIPAs) and develop CIPs in accordance with the Page 263 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 2 Act. Where a municipality has an approved CIP in place, the Act directs that the municipality may:  Acquire, hold, clear, grade, otherwise prepare, sell, lease or otherwise dispose of lands;  Construct, repair, rehabilitate or improve buildings on lands acquired or held by the municipality;  Make grants or loans to registered owners, assessed owners and tenants of lands or buildings to pay for the whole or part of any cost of rehabilitating such lands or buildings; and  Enter into agreements with any government authority for conducting studies and for the preparation, implementation and financing of plans and programs. 1.2.3 Provincial Policy Statement The 2020 Provincial Policy Statement (PPS)– provides policy direction on matters of provincial interest related to land use planning and development. The PPS establishes the policy foundation for regulating the development and use of land and supports the provincial goal of enhancing the quality of life for the citizens of Ontario. The PPS is issued under Section 3 of the Planning Act, which requires that all decisions affecting land use planning matters “shall be consistent with” policy statements issued under the Act. The PPS provides high-level policy direction pertinent to community improvement areas, including intensification, redevelopment, mixed land use and heritage preservation. In this regard the PPS generally promotes:  Land use patterns in settlement areas based on densities and a mix of land uses that use land and resources efficiently, promote energy efficiency and provide a range of uses and opportunities for intensification and redevelopment (Section 1.1.3.2);  Opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites (Section 1.1.3.3);  Development standards which facilitate intensification, redevelopment and compact form (Section 1.1.3.4);  Providing an appropriate range of housing types and densities to meet projected requirements of current and future residents with residential intensification, densities which support active transportation modes including public transit, and redevelopment which facilitates a compact form (Section 1.4.3);  Planning of streets and spaces which meet the needs of pedestrians, foster social interaction and facilitate community connectivity (Section 1.5.1);  A land use pattern, density and mix of uses which minimizes vehicle trips and supports transit and active transportation (Section 1.6.7.4);  Opportunities for economic development, maintaining and enhancing the vitality and viability of the downtown and main streets and encouraging a sense of place by conserving features that help define culture (Section 1.7.1);  Energy conservation and efficiency and improved air quality through compact form and a structure of nodes and corridors, focusing employment and other travel- Page 264 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 3 intensive uses on sites which are well served by transit, improving the mixture of employment and housing to shorten commute journeys, design to maximize energy efficiency and conservation (Section 1.8.1); and,  Conservation of significant built heritage resources and significant cultural heritage landscapes (Section 2.6.1). 1.2.4 Oxford County 10-Year Shelter Plan and Master Housing Strategy The County of Oxford adopted a 10-year Shelter Plan in 2014 for the purpose of providing a vision of how housing services and supports should be delivered to meet the diverse needs of the community. As required by the Ministry of Municipal Affairs and Housing (MMAH), a five-year review of the Plan took place in 2019, highlighting a number of projected outcomes and strategies into 2024, including the preservation and optimization of existing housing stock and an increase in the affordable rental housing supply. In light of rising rental and housing costs, and the growing wait-list for community housing, affordable housing was further identified as a top priority item in the 2022 County Budget Survey. While the creation of affordable housing is central to the County’s 10-Year Shelter Plan, based on significant changes in the housing market, there was a need to consider a Master Housing Strategy (MHS) to support the implementation of additional housing options. Through the completion of the MHS, it was determined that a lack of housing supply is leading to less affordability and more demand on rental housing. In light of this, the MHS was developed in an effort to provide a variety of strategies and initiatives to assist in addressing the current housing supply shortage. Of note, the Strategy included the consideration of incentives to further promote more affordable housing options throughout the County. In following development of this strategy, County Council further authorized their staff to review the CIP with the intent of formally exempting affordable housing projects from County planning application fees and encouraging Area Municipalities to consider similar incentives with respect to Affordable Housing. 1.2.5 Oxford County Official Plan Central Area Vision Section 8.1.1 of the Oxford County Official Plan outlines the Municipal Planning Strategy for the Town of Tillsonburg, as articulated in Chapter 8 of the Official Plan. The goals articulated in Section 8.1.1 serve as general guidelines for detailed policy development. The Town aims to maintain and promote the downtown as the hub or heartbeat of the town, rich in commercial diversity and amenities which bolster its role as the focal point of the community. In the future, the Central Area of the Town of Tillsonburg will remain as the most functionally diverse area of the Town and will serve as the primary business, cultural and administrative Page 265 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 4 centre. The commercial core of the Central Area will remain a viable regional retail shopping district capable of meeting the day to day and specialty needs of residents of the Town as well as serving the southern part of Oxford County and portions of Elgin and Norfolk Counties. At the same time the Central Area will increasingly serve as a people place and will have increased day and night activity through the introduction of residential development within and near the Central Area and through better integration of the Central Area with the wider community. New buildings and spaces will reflect a human scale of development which results in a significantly enhanced pedestrian environment. The heritage resources of the Central Area will be protected through heritage conservation and enhanced through new development which respects nearby heritage buildings. To support the Town’s goal of a vibrant central area, the Town supports the creation of new residential units within commercial and institutional buildings within the Central Area through the development of appropriate zoning standards. In addition, the Official Plan directs that where new development, expansion, or redevelopment is undertaken, Site Plan Control shall address issues such as parking, signage, lighting, barrier-free design and vegetation, to the effect of ensuring compatibility with adjacent land uses and achieving an overall high quality of development. Residential Areas Official Plan policies in Section 8.2 facilitate a variety of housing type, tenure, cost and location that meets the changing needs of all types of households by providing for a variety and mix of housing throughout the Town. A strategic aim of the Town is also to promote and facilitate the provision of affordable housing through the co-operative efforts of all levels of government, the private sector and volunteer interest groups through such means as technical assistance, land conveyances, joint ventures, regulatory measures, and incentives. Cultural Heritage Policies The Official Plan requires that significant built heritage resources and cultural heritage landscapes that are valued by the community, be conserved. Section 8.3.2.2.5 of the Official Plan recognizes the importance of conserving and enhancing the Town’s heritage resources, including buildings, structures, sites and landscape elements having architectural, historical or cultural significance. In this regard the Town: • Shall maintain the heritage resources which are in its ownership and shall ensure that public improvements are sensitive to the heritage character of the resource. In addition Town Council shall require that essential heritage elements are conserved, incorporated or maintained when any new use or development of such feature is proposed; Page 266 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 5 • May designate individual buildings or sites in the Central Area under the Ontario Heritage Act; • May authorize the use of the density bonus provisions or transfer of density provisions of the Planning Act, in accordance with Chapter 10, Implementation Measures, as incentives to the private sector for heritage conservation; • May administer programs of senior levels of government directed towards heritage conservation and may develop complementary municipal programs to maintain and enhance heritage elements in the Central Area. The CIP should support these policies in the Official Plan by recognizing existing cultural heritage resources and promoting the preservation and restoration of potentially significant properties within the Community Improvement Project Area. Transportation Policies According to Section 8.3.2.2.6, a strategic approach for Transportation is to provide for a safe, convenient and aesthetically pleasing integrated transportation system which will promote cycling and walking in the Central Area while continuing to provide adequate facilities to meet vehicular needs. The Town also endeavours to support improvements to the transportation system which will increase the use of bicycles and walking in the Town for commuting to work, shopping and other purposes, consistent with efforts to improve air quality, energy efficiency and non-auto modes of transportation. Community Improvement Policies Section 10.4 of the County Official Plan includes policies intended to direct County and Area Municipal actions regarding upgrading, redeveloping and rehabilitating the physical environment of existing, older residential neighbourhoods, ancillary open space and recreational areas, commercial centres and industrial areas. The policies are intended to guide both private and public community improvement activities within designated community improvement project areas and are premised on a number of goals, including: • The upgrade and improvement of municipal hard services, social and recreational facilities and public utilities; • The preservation and upgrade of older residential neighbourhoods and settlements; • The strengthening of existing central areas; • The improvement of existing industrial areas by encouraging further development and redevelopment; • Consideration of participation in senior government funding assistance programs; and • Encouraging the coordination of municipal, private and community organizations in promoting community improvement efforts. In addition to a number of general criteria for the designation of community improvement areas, the Official Plan provides additional guidance for identifying residential, commercial Page 267 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 6 and industrial improvement areas based on, among other matters, the structural integrity of building stock, lack of community facilities and, in the case of commercial improvement districts, those areas that are experiencing high vacancy rates, inadequate off-street parking and poor traffic circulation. Contaminated Sites Section 10.4.6 of the Official Plan provides that where a redevelopment proposal demonstrates a change in land use on a site where contaminants may be present, the County and/or Town will require that environmental site assessment and site cleanup be undertaken as required in accordance with Section 3.3.3.2. The County and/or Town may: • Provide grants and/or loans to owners and tenants of properties to assist in clean up and redevelopment of the lands or buildings to conform with the Community Improvement Plan; • Cancel or not increase the municipal portion of the property tax on sites during the rehabilitation period; and, • Cancel or not increase the education portion of the property tax on sites during the rehabilitation period with the approval of the Ministry of Finance. 1.2.6 Central Area Design Study The Central Area Design Study was completed in 2012 by Brook McIllroy, Town staff, and County Planning Staff. It was approved by Council in September 2012. The main objectives of the design study are: • Elevate and promote the cultural heritage and built form of Broadway Street; • Create an urban design vision that highlights the diverse character of the Central Area of Tillsonburg, while prioritizing inherently sustainable approaches; • Identify the unique character areas within the Central Area and prepare specific visions and urban design guidelines for each; • Improve connection within the Central Area as well as between the downtown and the surrounding community; • Transform Broadway Street into a weekday, evening, and weekend destination with a mix of uses and activities. Town staff have identified that the successful implementation of the study will be tied to incentives and CIP programs that will encourage property owners and developers to use the recommendations of the Design Study into their projects. To date, through a Façade Improvement Program Grant, the Town and Tillsonburg BIA has partnered with numerous businesses and property owners to improve the façade of buildings at prominent locations in the downtown. Page 268 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 7 1.3 PROCESS In August 2015, Town Staff together with Planning staff initiated the review of the three existing Community Improvement Plans (Dereham Forge, Van Norman, Tillsonburg Gateway CIPs) and determined it would be advantageous to develop a new comprehensive Town-wide CIP that would identify several financial incentive programs to assist with renewal in the Downtown areas of the Town, vacant industrial sites, and brownfield projects within the Town. The consolidated Town-wide CIP was approved in 2017. Subsequently, it was determined in 2022 that an update to the CIP to reflect housing needs was required. The Town CIP has been prepared in accordance with the provisions of Section 28 of the Planning Act. The draft Community Improvement Plan (CIP) was circulated to the prescribed public bodies as required by Section 17 of the Act and a final draft was prepared, reflecting those comments received through the noted circulation, where applicable. 2.0 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN 2.1 COMMUNITY IMPROVEMENT PROJECT AREA (CIPA) The CIP applies to all lands within the Town of Tillsonburg, as identified on Appendices I, respectively. 2.2 PURPOSE The purpose of the Town CIP is to promote the development and redevelopment of buildings and lands within the Town’s Central Area (areas designated as Central Business District & Entrepreneurial District as depicted on Schedule T-1 of the Oxford County Official Plan), support brownfield redevelopment opportunities, support redevelopment of vacant employment buildings throughout the Town and support the Town’s Housing objectives and other goals and objectives as outlined in the Town’s Community Strategic Plan. 2.3 GOALS AND OBJECTIVES The fundamental goal of the CIP is to promote development in the Central Areas and employment lands by encouraging property and business owners to improve the visual quality and function of buildings with a view to enhancing the long-term viability and economic stability of the Town. The goals of the CIP are consistent with the policies of the County Official Plan and compliment the directives of the County’s 10-Year Shelter Plan and the Master Housing Strategy. Generally, the objectives of the CIP are to:  facilitate the ongoing viability, vitality and revitalization of the Central Area of the Town;  encourage long-term investment that improves the economic climate of the Town;  outline a set of key design principles to form a basis for improvement efforts;  improve the physical and visual quality of the existing building inventory; Page 269 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 8  conserve and strengthen traditional heritage features within designated community improvement areas by encouraging improvement that is ‘sympathetic’ to the history of the area and encouraging reuse;  promote a visually attractive, safe and clean public realm that is accommodating and accessible to all users;  stimulate private investment activity and private property maintenance;  creation of affordable housing for low and moderate income households by assisting to minimize the barriers and costs associated with the development process;  further promote and encourage the development of affordable housing;  use existing services and infrastructure more effectively;  stimulate investment in housing that meets the goals and objectives of the Community Strategic Plan; including various forms of accommodation along the Housing Continuum (such as Affordable/Affordable Rental*); and,  increases the sense of community participation and civic pride. *NOTE: AFFORDABLE HOUSING HAS TYPICALLY BEEN DEFINED AS EITHER OWNERSHIP OR RENTAL HOUSING WHERE MONTHLY HOUSING COSTS DO NOT EXCEED 30% OF GROSS MONTHLY HOUSEHOLD INCOME. AFFORDABLE RENTAL HOUSING HAS ALSO BEEN DEFINED AS UNITS RENTED AT OR BELOW THE CMHC AVERAGE MARKET RENT, AS PROVIDED BY THE MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING. FOR THE PURPOSES OF THIS PLAN, THE DEFINITION FOR THESE CATEGORIES OF HOUSING WILL BE AS DEFINED IN THE CURRENT VERSION OF THE COUNTY OF OXFORD’S MUNICIPAL HOUSING FACILITIES BY-LAW. 2.4 MONITORING AND CHANGES TO THE CIP The Town supports actions that may be undertaken to promote revitalization and renewal, either through the use of one initiative or a combination of complementing incentives. However, the Town is not obligated to implement the incentive programs as outlined in this Plan and may choose to discontinue any incentive associated with the CIP at the sole discretion of Town Council. Where Town Council resolves to discontinue a program or incentive, any approved projects underway at the time will generally be honoured until the development is concluded. 2.5 IMPLEMENTATION Council shall prepare and adopt a set of guidelines and procedures to establish specifics on how the various elements of the Plan will be implemented. The guidelines will address such issues as the application and approval procedures, agreement requirements, and how decisions will be made regarding which projects receive approval. At the time Council establishes its annual budget, Council will determine the maximum contribution to be made available to various programs under the CIP for the current year. The Town will conduct periodic reviews of the programs being implemented under the CIP to determine their effectiveness and to determine whether funding levels should be increased or decreased, or whether modifications to the program should be made. Any Page 270 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 9 changes to the financial incentives programs will require pre-consultation with Ministry of Municipal Affairs and Housing (MMAH). 3.0 FINANCIAL INCENTIVE PROGRAMS This section outlines the financial incentive programs that may be implemented by the Town through the CIP. These incentive programs are designed to stimulate and assist new development, redevelopment and rehabilitation of vacant, underutilized or deteriorated properties in the designated areas of the Town and may be funded by way of both grants and loans. Annual limits on expenditures/funds to be made available for the financial incentive programs in this Plan will be determined by Town Council who may also adjust rebate amounts in accordance with available funds and Community Strategic Plan objectives. Detailed program implementation policies will also be established by the Town for the programs identified in this Plan. The following general implementation and eligibility criteria shall apply to all financial incentive programs offered through this plan:  Applications for funding shall generally be submitted prior to the issuance of a building permit. Grants will only be paid out after the applicable improvements have been completed and inspected by the Town and all outstanding work orders have been satisfied;  All taxes and other Municipal financial obligations for a property must be paid in full before any grant or loan is paid to an eligible property owner. The Town reserves the right to request an independent audit of the applicants accounts, at the expense of the applicant;  If a property is under an assessment appeal, the grant or loan application will be held in abeyance until the appeal is resolved;  Any program applicant may be required to provide a business plan and detailed cost estimates for the proposed works as part of the application;  Participating property owners may be required to enter into an agreement with the Town specifying such items as the level of loan or grant available and the terms and conditions associated with the loan or grant, including the circumstances whereby an owner would be obligated to repay the Town for any loans or grants received;  If a building erected or improved with a program grant or loan is demolished prior to the expiry of the grant or loan period, or the property is not maintained in a satisfactory state of repair consistent with Town By-laws, the grant or loan is forfeited and will be recovered by the Town; Page 271 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 10  To be eligible for any of the funding programs, the proposed work shall conform with the goals of this CIP, all Town policies, standards and procedures including the Town’s Property Standards By-law, Town’s Sign By-law, Town Zoning By-law, site plan guidelines and the Central Area Design Study as appropriate, and will be subject to review and the issuance of all required planning and development approvals and building permits;  All construction should be completed within two (2) years of the application being approved or following the issuance of a building permit as determined by the Town in its sole and absolute discretion, acting reasonably. Failing which, the approved funding, either all or in part, shall be cancelled.  The total cost of all grants and loans provided by the Town and County combined may not exceed the total cost of rehabilitation;  All applications for assistance under this CIP will be considered on a 'first come, first served' basis and will be restricted to the limit of budgeted funding. Should the number of eligible projects exceed the annual funding available, those eligible projects will be held in queue until, and if, funding becomes available the following year;  Any applicant may be required to provide detailed quotes and/or cost estimates for services and materials subject to an application;  The Town may, at any time, discontinue or cancel funding of a program.  Unused funds from a particular program may to be transferred to reserve for CIP use in future years at the discretion of Town Council. The following is a brief description of each program that may be offered at the discretion of Town Council within all or part of the Community Improvement Project Area. A summary of the program descriptions appear in Appendix II of this Plan. 3.1 INCREMENTAL TAX REBATE PROGRAM This program is intended to provide a grant to owners of lands and buildings who undertake improvements or redevelopment that result in an increased property assessment. The amount of the grant provided will depend on the amount of the municipal portion of property taxes that has increased as a result of the improvements. The increase in realty tax represents the annual municipal realty tax in each year following improvement or redevelopment of lands and buildings over and above municipal realty tax prior to improvement or redevelopment of the lands in question. All commercial and residential properties located in the Central Area are eligible for this program. Residential, Commercial and Industrial areas outside of the Central Area may also be eligible where applicable. For additional clarity, the only residential properties outside of the Central Area that may be considered under this program are multi-residential projects, non-profit owned rental or ownership projects, or affordable housing projects subject to an appropriate funding Page 272 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 11 agreement with the County, or Additional Residential Unit developments that meet one or more Town housing objectives (as outlined in the Community Strategic Plan). The increase in taxes, or tax increment, is calculated by subtracting the municipal portion of property taxes before reassessment from the municipal portion of property taxes after reassessment. The Town may provide any proportion of the increment for any length of time that Council deems appropriate, to a maximum of 10 years. The tax increment does not include any increase/decrease in municipal taxes due to a general tax rate increase/decrease, or projects that result in a tax class change without an increase in assessment due to redevelopment. Where a redevelopment results in a tax class change, the pre-project assessment shall be set as the initial value in the new tax class. The pre-project municipal property taxes will be calculated by taking the pre-project assessment multiplied by the current year tax rate of the applicable property class. The first year of the program shall generally be the first full tax year after completion of the project and following the issuance of the occupancy permit. For clarity, the specific calculation used in determining the annual grant amount shall be: Annual Grant = (Post-project Municipal Property Taxes – (Pre-project Assessment * Current Year Municipal Tax Rate)) * Increment Tax Rebate Percentage. 3.2 FAÇADE IMPROVEMENT PROGRAM This program is intended to provide a loan or grant to encourage exterior renovations which are in keeping with the desired aesthetic effect and historical/heritage characteristics of buildings within the designated areas. Eligible improvements may consist of external repairs to façades, including signage, lighting and security enhancements, entrances and display windows. Interior work is not eligible. All commercial and residential properties in the Central Area shall be eligible and commercial properties outside of the Central Area may be eligible at prominent locations. 3.3 ALLEYWAY FAÇADE IMPROVEMENT PROGRAM This program is intended to provide a loan or grant to property owners in the Central Area to assist with non-street front façade improvements to be consistent with the Central Area Design Study and to improve the appearance of rear alleys and other visible servicing corridors. All commercial and residential properties in the Central Area shall be eligible. For the purposes of this program, a non-street front facade shall mean a portion of a non- street front building that is visible from an adjacent street or alleyway. All works shall be pre-approved and generally be in keeping with the Central Area Design Study or other design guidelines as may be approved from time to time. Page 273 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 12 3.4 ACCESSIBILITY RENOVATION PROGRAM This program is intended to provide a grant to improve accessibility to and of existing commercial buildings and properties through the renovation of building entrances, upgrading of doors, installation of power assist door operators, installation of ramps, elevating devices, and accessibility washrooms for the public. This grant is intended to provide funds to assist owners and tenants of existing commercial buildings, particularly older buildings in the Central Area, with accessibility improvements to improve the accessibility of commercial spaces in the Town. 3.5 BUILDING PERMIT FEE REBATE PROGRAM This program is intended to provide a grant equivalent to the fees paid for Building Permits. The program is meant to stimulate and encourage development and property improvements. 3.6 ARCHITECTURAL DESIGN GRANT PROGRAM This program is intended to provide a grant to owners of lands and buildings in the Central Area who wish to hire a professional such as an architect (for preparing designs, estimates, etc.), an engineer (for structural analysis) or accredited designer (landscape, interior, lighting or graphics/signage) to develop a project concept for other programs offered under this CIP. Design Grants may be applied for prior to the submission of an application for such applicable program. All design work shall generally be in keeping with the Central Area Design Study to be eligible for funding through this program. All commercial properties in the Central Area shall be eligible. 3.7 LEGAL AND REGISTRATION COSTS In order to provide additional motivation for those landowners accessing the CIP programs, the Town may assume a portion of the legal costs and costs associated with registration of agreements for all of the above listed programs. 3.8 CONTAMINATED PROPERTY OR SUBSTANDARD BUILDING INCENTIVE PROGRAM This program is intended to stimulate private sector investment in the reuse and redevelopment of suspected contaminated sites or Substandard Buildings and partially offset the costs associated with the site/building assessment and remediation. Incentives offered by the Town could include a grant equivalent to 50% of the cost of a environmental or building hazard study including a Phase II Environmental Site Assessment, designated substances and hazardous materials survey, remedial work plan or risk assessment. A maximum grant would be determined by Town Council per environmental study and per property. Page 274 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 13 3.9 HOUSING PROJECT Incentive Program The Town may provide loans, either interest bearing or interest free, or grants for projects that increase the supply of non-market housing, i.e. affordable, attainable or community housing projects (e.g. non-profit owned, Habitat for Humanity). Financial support should be accompanied by a legal and binding commitment by the project owner/manager in terms of providing these non-market housing units, or by way of a municipal housing facilities agreement with the County. In general, commitments should be longer term in nature and demonstrate benefits that exceed the support provided. In addition, Oxford County currently offers an Affordable Housing Incentive Program. This Program will provide a waiver for the costs of applicable County planning application fees, including Condominium, Official Plan Amendment and Consent, as set out in the County’s Fees and Charges By-Law.. The County of Oxford is strongly committed to working with the Town to cooperatively and effectively address housing needs. The County CIP and the Town’s CIP works together to address common housing goals in a partnership beneficial to both levels of government, with the understanding that varying incentives can be provided at each level. To complement the County’s Affordable Housing Incentive Program, and provide further incentives for affordable housing, the Town of Tillsonburg may offer eligible housing projects a waiver from Town planning application fees. The waiver does not include any deposits required to cover the costs of peer reviews in relation to studies submitted in support of a planning application. In order to qualify for the Housing Project Incentive Program, the eligible housing project must be located within the Town limits, and generally meet one or both of the following criteria: • An affordable rental housing project that is subject to a Municipal Housing Facilities Agreement with the County, pursuant to Section 110(1) of the Municipal Act and County By-law 4664-2006, as amended, including appropriate securities, to ensure the property is developed and maintained, either primarily or partially, as affordable rental housing for a specified term. • An affordable ownership housing project that is developed by Habitat for Humanity, or a similar non-profit organization that is devoted to providing affordable ownership housing, and is subject to a Municipal Housing Facilities Agreement, pursuant to Section 110(1) of the Municipal Act and County By-law 4664-2006, as amended, or a similar funding agreement, with the County, including appropriate securities to ensure the property is developed and offered, either primarily or partially, as affordable ownership housing for a specified term. The Town of Tillsonburg is committed to working with the County of Oxford to cooperatively and effectively address housing needs. The Town’s CIP enables the both levels of Local Government to further address common housing goals in a partnership beneficial to both Page 275 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 14 levels of government, with the understanding that varying incentives can be provided at each level. The Town of Tillsonburg may, in accordance with its Community Improvement Plan, and subject to the sole and absolute discretion of Town Council, provide any/all of the support programs offered by the Town even in the case where the project is not subject to a Municipal Housing Facilities Agreement or owned by a non-profit organization. 3.10 COMMERCIAL BUILDING INTERIOR RENOVATION PROGRAM The Commercial Building Interior Renovation Program provides grants for renovations to commercial properties within the Town of Tillsonburg. Interior improvements to commercial units can help property owners and new business tenants fill vacant storefronts, support a more vibrant street life, and create better first impressions of the community. The Program is available to owners of vacant properties or tenants of vacant street level buildings subject to approval by Town Council and available funding. Tenants applying to the Program must have the property owner’s written permission to make any improvements to the property and apply for this program. Grants can be up to 50% of the costs of eligible interior improvements to a maximum of $10,000. Applications for work totaling less than $2,500 are ineligible. Common areas (foyers or hallways) are not eligible unless improved along with a commercial unit. Eligibility Eligible applications must answer yes to all of the following: • Commercial unit is located on the main floor and facing the street; • Commercial unit is located within the Town of Tillsonburg; • Building is at least 20 years old; • Commercial unit has been vacant for at least 6 months prior to applying to the Program or has been underutilized over the last 3 years; • Application submitted prior to the start of construction; • By construction’s end, and for the length of the maintenance period, windows and doors will not be covered by security bars, grills, rolling shutters or doors, posters, large window appliques, vinyl wraps or otherwise obscured; and, • By project’s end, the commercial unit must have a minimum 2-year lease with a commercial tenant. Eligible Work Eligible work improvements are to the interior of the commercial unit only and include at least three of the following: • Structural repairs; Page 276 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 15 • Electrical upgrades; • Plumbing upgrades and fixtures (i.e. sinks, toilets, etc) but does not include backflow valve installation; • HVAC; • Flooring and/or doors, windows and ceilings; • Demising walls; • Drywall and/or painting; • Improved accessibility (i.e. ramps, handrails, accessible washrooms); • Fire safety compliance (i.e. sprinklers); and, • Improvements related to health and safety; including asbestos/other hazardous material abatement; Eligible costs that can be reimbursed through the Program also include architecture/design/engineering fees (20% maximum), project management/administration fees (10% maximum), demolition, equipment rentals and labour costs. Ineligible items of work include: • Non-permanent fixtures such as bars or cabinetry; • Appliances, furniture, window coverings and other moveable objects; • Lightbulbs; • Permit fees, service fees and insurance; and • Gas, tools, consumables, cell phone fees and other incidental costs. The Commercial Building Interior Renovation Program is not a maintenance program to fix broken windows, interior lighting or security systems, clean clogged plumbing and/or replace ceiling panels. The intent of the Program is to improve the function, efficiency and interior appearance of commercial business premises. 3.11 COUNTY TAX GRANT BACK INCENTIVE PROGRAM The County has also adopted a Community Improvement Plan that applies to those lands within the County of Oxford that are subject to a local municipal downtown, central area, or village core-oriented community improvement plan. All lands within the Central Area of the Town of Tillsonburg, as identified on Appendix I, have been designated by County Council, by by-law, as a Community Improvement Project Area (CIPA) for the purpose of administrating the CCIP. Similar to the tax incentive program offered through the Town CIP, the County CIP provides a tax grant back to owners of commercial, industrial or institutional properties and buildings who undertake improvements or redevelopment that result in an increased property assessment. Page 277 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 16 Where a property is eligible for a tax grant back in accordance with the eligibility criteria as contained in the Town CIP and is located in the Central Area, as defined in the County CIP, the subject property may be eligible to receive a grant back for the increased County portion of taxes that would result in the proposed redevelopment or improvement. As the County CIP is intended to complement and enhance the incentives offered through the Town CIP, this duplication of financial assistance is acknowledged and will be permitted. Page 278 of 295 TILLSON AVECONCESSION ST W B A L DW IN S T CONCESSION ST E VIENNA RDGOSHENSTLISGAR AVEESSELTINE DR WIL SONAVESIMCOE STBRAUNAVENORTH ST E D E V O NSHIR E A V E B RIDGESTEGLENDALEDR TILLSONSTB R O C K S T E NORTH ST W OXFORD ST HARV ESTAVEQUARTER TOWN LINEBROA D WAY BROA DWA Y SEATONCRES TOWN LINE RD DEREHAMDR CRANBERRY RDCHARLOTTE AVEH IG H W A Y 3 HIGHWAY 3 BELL MI LL SI DERDP OTTER S R D JOHNPOUND RD C LEA RV IE W D R I NNOVATI ONWAYP R O G R E S S D R NEWELLRD 500 0 500 1,000 1,500250Metres ¬Central Area Central Business District Entrepreneurial District Town of Tillsonburg Community Improvement Project Area TOWN OF TILLSONBURGCOMMUNITY IMPROVEMENT PROJECT AREA APPENDIX 1 Page 279 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN APPENDIX II TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN SUMMARY OF RECOMMENDED COMMUNITY IMPROVEMENT INITIATIVES PROGRAM ELIGIBILITY CRITERIA Alleyway Façade Improvement Grant Interest free loan or grant for alleyway building facade improvements and works to comply with the Central Area Design Study, for properties in the Central Area. • 50/50 matching funds. • Maximum of $10,000 per project. • Commercial properties in the Central Area are eligible. • Projects that incorporate Ontario Building Code improvements such as stairs, railings, guards, fire escapes, etc. are also eligible. • Projects that meet energy conservation and efficiency goals shall be given a higher score. Architectural Design Grant Program Grant to offset cost of retaining professionals to provide acceptable design(s), in accordance with the Town Central Area Design Study for eligible properties in the Central Area. • 50/50 matching funds. • Maximum of $2,500 per project. • Commercial properties in the Central Area are eligible. • Affordable or social housing projects are eligible Contaminated Property or Substandard Building Redevelopm ent Grant Program Grant to cover up to 50% of the cost of an environmental or building hazard study including a Phase II Environmental Site Assessment (ESA), designated substances and hazardous materials survey, remedial work plan or risk assessment. • 50/50 matching funds. • Maximum of $10,000 per project. • Applicant must provide a copy of the final report to the Town. Page 280 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN PROGRAM ELIGIBILITY CRITERIA Building Permit Fee Rebate Program Rebate of Building Permits fees for commercial, industrial and multi-residential properties in the CIP area. Commercial Properties outside of the Central Area are not eligible for building permit grants. Industrial Projects – Small (Project value of $150,000 to $1,000,000) • Grant of 100% of the applicable building permit fees offered as a rebate once the project is completed. Industrial Projects – Large (Project value of $1,000,000 or more) • Grant of 50% of the applicable building permit fees up to a maximum of $20,000, or other amount as may be approved by Council, offered as a rebate once the project is completed. Commercial Projects – Central Area (Minimum project value of $150,000) Rebate of the applicable building permit fee offered once the project is complete, as follows: • General renovations/rehabilitations - 25% Rebate; • Projects that will improve the overall attractiveness of the streetscape and downtown - 50% Rebate; • Projects that meet above criteria and provide exemplary attention to detail and a high level of design – 75% Rebate. Social Housing Projects as defined herein may be eligible for 100% rebate of Building Permit Fees for the units meeting this definition Facade Improvement Grant Interest free loan or grant for exterior renovations of buildings within the Central Area. Eligible improvements may consist of external repairs to facades, including signage, lighting and security enhancements, entrances and display windows. Interior renovations will not be eligible. • 50/50 matching funds. • Maximum of $10,000 per façade. • Commercial properties in the Central Area are eligible. • Other commercial properties outside of the Central Area may also be eligible at prominent locations. These projects will not be eligible for the matching BIA funds. • Project shall conform to the design principles contained within the Town’s Central Area Design Study as determined by the Façade Improvement Review Committee. • Projects that meet energy conservation and efficiency goals shall be given a higher score. • Affordable or social housing projects may also be eligible subject to Council approval and funding Page 281 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN PROGRAM ELIGIBILITY CRITERIA Accessibility Renovation Grant Grant, of up to $3000, to improve accessibility to existing commercial buildings and properties through the renovation of: • building entrances; • upgrading of doors; • installation of power assist door operators; • installation of ramps; • elevating devices; • accessible washrooms for the public. This grant is intended to provide funds to assist owners and tenants of existing commercial buildings, particularly older buildings in the Central Area, with accessibility improvements to improve the accessibility of commercial buildings within the Town. Page 282 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Incremental Tax Rebate Program Grant to rebate increase in Town property taxes resulting from improvements or redevelopment of lands and buildings, for properties located in the CIP area. Projects must meet the following general eligibility criteria: • An increased property assessment value; • Support Town objectives such as increased residential density, affordable or social housing, retail, business services and industrial diversity as contained in the Town’s strategic plans; • Conform to the principles of the Town’s Central Area Design Study (where applicable); • Additional criteria including 75% of the front of the building is comprised of glass, brick or stone and preference given to projects that use a brick consistent with the yellow heritage brick evidenced throughout the downtown (for properties zoned ‘Central Commercial (CC)’ & ‘Entrepreneurial (EC)’, where applicable). • Projects that meet energy conservation and efficiency goals, as well as water conservation and re-use goals shall be given a higher score. Commercial and Multi-Residential Projects Within the Central Area (Including Affordable or Social Housing Projects) - Phase-in Schedule • General renovations/rehabilitations – Rebate of 100% of increased taxes in year 1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five, with full taxes payable in year 6. • Projects that improve the overall attractiveness of the streetscape/community and provide attention to detail and a high level of design – Rebate of 50% of increased taxes from years 1 – 6, 40% of increased taxes in year 7, 30% in year 8, 20% in year 9, 10% in year 10, with full taxes payable in year 11. • Projects that are of strategic interest to the community and provide exemplary attention to detail and a high level of design – Rebate of 100% of increased taxes from years 1 – 6, 80% in year 7, 60% in year 8, 40% in year 9 and 20% in year 10, with full taxes payable in year 11. Commercial and Multi-Residential Projects Outside the Central Area (Including Affordable or Social Housing Projects) - Phase-in Schedule • General renovations/rehabilitations – Rebate of 100% of increased taxes in year 1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five, with full taxes payable in year 6. • Projects that improve the overall attractiveness of the streetscape/community and provide attention to detail and a high level of design – Rebate of 50% of increased taxes from years 1 – 6, 40% of increased taxes in year 7, 30% in year 8, 20% in year 9, 10% in year 10, with full taxes payable in year 11. • Projects that are of strategic interest to the community and provide exemplary attention to detail and a high level of design – Rebate of 100% of increased taxes from years 1 – 6, 80% in year 7, 60% in year 8, 40% in year 9 and 20% in year 10, with full taxes payable in year 11. Industrial Projects - Phase-in Schedule • General renovations/rehabilitations – Rebate of 100% of increased taxes in year 1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five, with full taxes payable in year 6. • Projects that improve the overall competitiveness of Tillsonburg’s economic base while provide a high level of design – Rebate of 50% of increased taxes from years 1 – 6, 40% of increased taxes in year 7, 30% in year 8, 20% in year 9, 10% in year 10, with full taxes payable in year 11. • Projects that are of strategic interest to the community and provide a high level of design – Rebate of 100% of increased taxes from years 1 – 6, 80% in year 7, Page 283 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN PROGRAM ELIGIBILITY CRITERIA 60% in year 8, 40% in year 9 and 20% in year 10, with full taxes payable in year 11. Legal and Registration Costs Grant Grant to reimburse legal costs and costs associated with the registration of agreements associated with the above programs. • Town staff may register applicable agreements on title, or provide a grant to a maximum of $250 to reimburse legal costs of having a solicitor register the applicable agreements on title. Commercial Building Interior Renovation Program Grant, of up to $10,000 to assist with interior renovations of existing commercial buildings including: • Structural repairs; • Electrical upgrades; • Plumbing upgrades and fixtures (i.e. sinks, toilets, etc); • HVAC; • Flooring and/or doors, windows and ceilings; • Demising walls; • Drywall and/or painting; • Improved accessibility (i.e. ramps, handrails, accessible washrooms); • Fire safety compliance (i.e. sprinklers); and, • Improvements related to health and safety; including asbestos/other hazardous material abatement; This grant is intended to provide supportive funding for renovations to commercial properties within the Town of Tillsonburg in order to fill vacant storefronts, support a more vibrant street life, and create better first impressions of the community. Page 284 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN APPENDIX III TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN RECOMMENDED INCREMENTAL TAX REBATE GUIDELINES - DECISION MAKING MATRIX DEVELOPMENT TYPE CRITERIA LEVEL OF TAX INCREMENT GRANT Downtown Commercial and Multi-Residential (including Affordable or Social Housing) Projects Projects that meet General Downtown Development Objectives: • General property renovations/ rehabilitations that will improve the attractiveness of the Downtown Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate, Year 4 - 40% rebate Year 5 - 20% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 6 • Only Multi-Residential projects with a minimum of 4-units are considered Projects that meet High Level Downtown Development Objectives: • Improves the overall attractiveness of the streetscape/community • Projects that conform to some of the design and general guidelines contained in the Town’s Central Area Design Study o E.g. Matching height with adjacent buildings, building maintains/ improves consistency with heritage elements from adjacent buildings • Improved accessibility Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 11 • Only Multi-Residential projects with a minimum of 4-units are considered Projects that meet Strategic Level Downtown Development Objectives: • Projects that conform to many of the design and general guidelines contained in the Town’s Central Area Design Study • Incorporate environmental sustainability features and technology that results in Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 11 • Only Multi-Residential projects with a minimum of 4-units are considered Page 285 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN energy conservation and reduced environmental impact • Improved accessibility with no barriers to access Commercial and Multi-Residential (including Affordable or Social Housing) Projects Outside of Downtown Projects that meet General Development Objectives: • General property renovations/ rehabilitations that will improve the attractiveness of the community Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate Year 4 - 40% rebate Year 5 - 20% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 6 Projects that meet High Level Development Objectives: • Improves the overall attractiveness of the streetscape/community • Projects that provide a higher level of architectural design o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 11 Projects that meet Strategic Level Development Objectives: • Significantly improves the overall attractiveness of the streetscape/ community • Provides for a high level of architectural design: o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements • Incorporates environmental sustainability features and technology that results in energy conservation and reduced environmental impact Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 11 Page 286 of 295 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Industrial Projects Projects that meet General Development Objectives: • General property renovations/ rehabilitations that will improve the attractiveness of the community Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate, Year 4 - 40% rebate Year 5 - 20% rebate Rebate amount is calculated based on the incremental assessment growth only Full taxes are payable in year 6 Projects that meet High Level Development Objectives: • Improves the overall attractiveness of the streetscape/community • Projects that provide a higher level of architectural design: o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate Rebate amount is calculated based on the incremental assessment growth only Full taxes are payable in year 11 Projects that meet Strategic Level Development Objectives: • Significantly improves the overall attractiveness of the streetscape/community • Provides for a high level of architectural design: o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements • Incorporates environmental sustainability features and technology that results in energy conservation and reduced environmental impact • Supports growth in key economic sectors for the Town, E.g. Automotive, High Tech Manufacturing, Agri-food/Food Processing, Energy, etc. Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate Full taxes are payable in year 11 Page 287 of 295 Page 1 of 7 Community Improvement Plan (CIP) Application Form The Town of Tillsonburg offers a comprehensive Community Improvement Plan (CIP) as a means of planning and financing development activities that assist in the redevelopment/development of lands, buildings, and infrastructure through various financial incentives. To ensure your application for the CIP is complete, please refer to the checklist below. Mandatory Requirements □Completed application with relevant signatures □Applicant’s and owner’s full name and contact information □One itemized cost estimate satisfactory to the Town (the Town reserves the right to request an additional cost estimate at their discretion) □Municipal address and legal description (if applicable) □Relevant drawings and/or photos of the property Additional Requirements (if necessary) □Building plans □Building elevations and/or renderings □Site plans □Company information □Description of the products and/or services provided by the company □Articles of incorporation detailing shareholders or background on ownership and/or partners □Engineering reports and related drawings □Cultural, built, or natural heritage studies and reports □Environmental Site Assessment □Reports and Record of Site Condition The Town of Tillsonburg reserves the right to request additional information that may be necessary to substantiate the project. Page 288 of 295 Community Improvement Plan (CIP) Application Form Page 2 of 7 Please forward the completed Community Improvement Plan (CIP) Application Form to the Development Commissioner, Town of Tillsonburg Economic Development & Marketing Department. A separate application is required for the Façade Improvement Programs. Façade Improvement applications can be obtained from the Town of Tillsonburg Building, Planning and Bylaw Department by calling 519.688.3009. Town of Tillsonburg Economic Development and Marketing Dept 10 Lisgar Ave, Tillsonburg, Ontario N4G 5A5 Telephone: 519.688.5651 Fax: 519.842.9431 Email: invest@tillsonburg.ca Registered Owner: Applicant: (If different from registered owner) Name: Name: Business Name: Business Name: Address: Address: Postal Code: Postal Code: Home Phone: Home Phone: Work Phone: Work Phone: Email Address: Email Address: Fax Number: Fax Number: Property Description: Address: Building to be redeveloped: Page 289 of 295 Community Improvement Plan (CIP) Application Form Page 3 of 7 Current Use of the Property? Proposed Use of the Property? Description of the Proposed Development/Redevelopment Cost of Proposed Repairs (Please provide one cost estimate. If it is not possible to provide an estimate, please explain why) Type of Investment Support Requested: Please Choose Program Eligibility Criteria □ Accessibility Renovation Grant The grant, of up to $3,000 in 50/50 matching funds, is intended to assist owners or tenants, particularly older buildings in the central area, with accessibility improvements to improve the accessibility of the central area and commercial buildings throughout the Town. Grant can be used for the following types of projects: •Power assist door operators •Renovation of building entrances •Upgrading of doors •Installation of ramps •Installation of elevating devices •Renovations to create accessible washrooms Page 290 of 295 Community Improvement Plan (CIP) Application Form Page 4 of 7 □ Architectural Design Grant Grant to offset the cost of retaining professionals to provide acceptable design(s), in accordance with the Central Area Design Study for eligible properties in the central area. • 50/50 matching funds • Maximum of $2,500 per project • Commercial properties in the central area are eligible □ Building Permit Fee Rebate Program Rebate of Building Permits fees for commercial, industrial and multi-residential properties in the CIP area. Commercial properties outside of the Central Area are not eligible for building permit grants. Industrial – Small (Project value of $150,000 to $1,000,000) • Minimum project value of $150,000 and maximum project value of $1,000,000 • Grant of 100% of the applicable building permit fees offered as a rebate once completed. Industrial – Large (Project value of $1,000,000 or more) • Grant of 50% of the applicable building permit fees up to a maximum of $20,000, or other amount as may be approved by Council, offered as a rebate once the project is completed. Commercial - Central Area (Min. project value of $150,000) Rebate of the applicable building permit fee offered once the project is complete, as follows: • General renovations/rehabilitations - 25% Rebate; • Projects that will improve the overall attractiveness of the streetscape and downtown - 50% Rebate; • Projects that meet above criteria and provide exemplary attention to detail and a high level of design – 75% Rebate. Social Housing Projects as defined herein may be eligible for 100% rebate of Building Permit Fees for the units meeting this definition. □ Commercial Building Interior Renovation Program Grant, of up to $10,000, to assist with interior renovations of existing commercial buildings including: • Structural repairs; • Electrical upgrades; • Plumbing upgrades and fixtures (i.e. sinks, toilets, etc.) but not including backflow valve installation; • HVAC; • Flooring and/or doors, windows and ceilings; • Demising walls; • Drywall and/or painting; • Improved accessibility (i.e. ramps, handrails, accessible washrooms); Page 291 of 295 Community Improvement Plan (CIP) Application Form Page 5 of 7 •Fire safety compliance (i.e. sprinklers); and, •Improvements related to health and safety; includingasbestos/other hazardous material abatement This grant is intended to provide supportive funding for renovations to commercial properties within the Town of Tillsonburg to fill vacant storefronts, support a more vibrant street life, and create better first impressions of the community. □ Contaminated Property or Substandard Building Incentive Program Grant to cover up to 50% of the cost of an environmental or building hazard study including a Phase II Environmental Site Assessment, designated substances and hazardous materials survey, remedial work plan, or site assessment. •50/50 matching funds•Maximum of $10,000 per project •Applicant must provide a copy of the final report to theTown □ Façade Improvement Grant: Alleyway Grant for alleyway building façade improvements for properties in the central area. •50/50 Matching Funds •Maximum of $10,000 per project. •Commercial properties in the central area are eligible •Projects that meet energy conservation and efficiency goals shall be given a higher score. A separate application from the Building department is needed. □ Façade Improvement Grant: Street Facing A grant for exterior renovations within the central area. Improvements may consist of repairs to facades, Including; signage, lighting, entrances and display windows. Interior renovations will not be eligible. •50/50 Matching Funds •Maximum of $10,000 per façade •Commercial properties in the central area are eligible •Other commercial properties outside of the central areamay be eligible at prominent locations. These projectswill not be eligible for the matching BIA funds. •The project shall conform to the design principlescontained within the Town’s central area design study. A separate application from the Building department is needed. □ Legal and Registration Grant Grant to reimburse legal costs and costs associated with the registration of agreements associated with the above programs. •This may take the form of Town staff registering applicableagreements on the title, or a grant to a maximum of $200to reimburse legal costs of having a solicitor register theapplicable agreements on the title. Page 292 of 295 Community Improvement Plan (CIP) Application Form Page 6 of 7 □ Tax Increment Equivalent Grant Back Program Grant to rebate increases of Town portion of property taxes resulting from improvements of lands and buildings, for properties in the central area. Projects must meet the following criteria: •An increase in the assessed value of the property •Supporting Town objectives of increased density, retail,business services, and industrial diversity. •Conform to the principles of the Town’s Central AreaDesign Study (where applicable) •Additional criteria of having the front of the buildingcomprised of 75% glass, brick, or stone. Preference willbe given to projects that use the heritage yellow brickevidenced throughout the downtown. •Projects that meet energy conservation and efficiencygoals shall be given a higher score. •Projects that meet water conservation and re-use goalsshall also be given a higher score. Please provide the following information: How will the proposed development benefit the community? If the proposed development is in the downtown, how will it fit in with, or improve, the existing streetscape? What is the proposed timeline (start date and completion date)? Page 293 of 295 Community Improvement Plan (CIP) Application Form Page 7 of 7 The Town of Tillsonburg is subject to Ontario Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and other privacy legislation. Applicants should be aware that personal and other information contained in this application are subject to Municipal Freedom of Information and Protection of Privacy Act and may be deemed releasable under this legislation, and that the anonymity or confidentiality of the applicant and any information contained within the application cannot be guaranteed. The Government of Ontario maintains a website with free access to Municipal Freedom of Information and Protection of Privacy Act and other legislation on their e-laws website. The applicant also consents to the use of his or her name, business name and business address in connection with any program funding announcements. Date: Signature of Registered Owner: Date: Signature of Applicant: For Office Use Only: Current Assessment: Building Permit Calculation: Development Charges Calculation: Page 294 of 295 Page 1 of 1 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW 2024-022 A BY-LAW to confirm the proceedings of Council at its meeting held on MARCH 11, 2024. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of Tillsonburg as follows: 1. All actions of the Council of the Corporation of the Town of Tillsonburg at its meeting held on March 11, 2024, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of the Corporation of the Town of Tillsonburg. 4. That this By-Law shall come into force and take effect on the date it is passed. READ A FIRST AND SECOND TIME THIS 11th day of MARCH, 2024. READ A THIRD AND FINAL TIME AND PASSED THIS 11th day of MARCH, 2024. ___________________________ MAYOR – Deb Gilvesy ______________________________ CLERK – Tanya Daniels Page 295 of 295