240212 Council Minutes 1
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, February 12, 2024
6:00 PM
LPRCA
4 Elm St
Tillsonburg
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Councillor Spencer
Staff: Kyle Pratt, Chief Administrative Officer
Johnathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreations, Culture & Parks
Cephas Panschow, Development Commissioner
Renato Pullia, Director of Innovation and Strategic Initiatives and
Interim Director of Finance/Treasurer
Andrea Greenway, Recreation Program & Services Manager
Joanna Kurowski, Manager of Human Resources
Julie Ellis, Deputy Clerk
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 6:02 p.m.
2. Closed Session
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3. Moment of Silence
4. Adoption of Agenda
Resolution # 2024-071
Moved By: Councillor Parsons
Seconded By: Councillor Parker
THAT with 2/3 majority, the rules of procedure be waived to add the following
agenda items:
14.2.1 Staff Report CS 24-019 BIA Appointment
19.6 By-Law 2024-017 A By-Law to Appoint Members to the Down Town
Tillsonburg Business Improvement Area
Carried
Resolution # 2024-072
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
THAT the Agenda for the Council meeting of February 12, 2024, be approved
with the following amendment:
Item 14.1.2 be moved to be presented directly following Item 7.1
14.2.1 Staff Report CS 24-019 BIA Appointment
19.6 By-Law 2024-017 A By-Law to Appoint Members to the Down Town
Tillsonburg Business Improvement Area
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest.
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2024-073
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
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THAT the Special Council Meeting minutes dated January 29, 2024 and the
Council meeting minutes dated February 5, 2024, be approved and the Council
Meeting minutes dated January 23, 2024 be approved, as amended.
Carried
7. Presentations
7.1 Marianne Love, ML Consulting Re: Town of Tillsonburg 2023/2024
Management/Non-union Compensation Review
Marianne Love, ML Consulting, presented the Town of Tillsonburg
2023/2024 Management/Non-union Compensation Review and responded
to questions of Council.
Resolution # 2024-074
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT the presentation from Marianne Love, ML Consulting Re: Town of
Tillsonburg 2023/2024 Management/Non-Union Compensation Review be
received as information.
Carried
14.1.2 CAO-24-005 - Management and Non Union Staff Market
Compensation Review
Resolution # 2024-075
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
A. THAT report titled “Management and Non Union Staff Market
Compensation Review” be received as information; and
B. THAT staff be directed to adopt the pay band based on the 65th
percentile of the defined pay market; and
C. THAT the Treasurer and Manager of Human Resources be
directed to implement the new pay band effective April 1, 2024.
Carried
8. Public Meetings
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9. Planning Reports
10. Delegations
11. Deputation(s) on Committee Reports
11.1 Economic Development Advisory Committee Resolution - Oversizing
of Municipal Services - EDM-24-005
Resolution # 2024-076
Moved By: Deputy Mayor Beres
Seconded By: Councillor Rosehart
A. THAT report titled “EDM 24-005 Economic Development Advisory
Committee Resolution – Oversizing of Municipal Services” be
received; and
B. THAT the recommendation of the Economic Development Advisory
Committee be supported by Council and that Oxford County be
requested to provide a rationale for sizing and oversizing of
municipal services in support of future growth;
C. THAT Oxford County be encouraged to consider entering into cost-
sharing agreements with developers for the oversizing of municipal
services where it is in the interest of the Town/County to do so.
Carried
12. Information Items
Resolution # 2024-077
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
THAT the following information items be received as information:
12.1 Correspondence from the Minister of Infrastructure Re: Housing
Enabling Water Systems Fund – Application Intake Launch
12.2 Correspondence from the Honourable Todd McCarthy, Minister of
Public and Business Service Delivery Re: ServiceOntario
12.3 Additional Residential Units (ARU's) Information & Open House
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12.4 Correspondence from Nadia Facca, President and Chief Executive
Officer, Tillsonburg District Memorial Hospital
12.5 Long Point Region Conservation Authority Minutes - January 3, 2024
12.6 Long Point Region Conservation Authority - Inventory of Programs
12.7 Correspondence from the Honourable Robert J. Flack - Associate
Minister of Municipal Affairs and Housing
Carried
13. Mayor Reports
13.1 2024 Rural Ontario Municipal Association (ROMA) Conference
Resolution # 2024-077
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT report titled ROMA 2024 be received as information.
Carried.
14. Staff Reports
14.1 Chief Administrative Officer
14.1.1 CAO-24-003 - Personnel Policy Update
Resolution # 2024-078
Moved By: Councillor Luciani
Seconded By: Councillor Parsons
A. THAT report titled “Personnel Policy Update” be received as
information; and
B. THAT Council approves the updated Personnel Policy, as
presented on February 12, 2024, with an effective date of
January 1, 2024, including corresponding updated policies
HR-07, HR-08, HR-09 and HR-10; and
C. THAT a By-Law be brought forward to enact the Personnel
Policy.
Carried
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14.2 Corporate Services
14.2.1 CS 24-019 BIA Appointments
Resolution # 2024-079
Moved By: Councillor Parsons
Seconded By: Councillor Spencer
A. THAT the report titled CS 2024-019 “BIA Appointments” be
received as information; and
B. THAT Carl Heuntinck, Holly Vallee and Allison Biggar be
appointed as directors to the Tillsonburg Downtown
Business Improvement Area (BIA); and
C. THAT a By-Law be brought forward brought forward to
amend By-Law 2023-017.
Carried
14.3 Economic Development
14.3.1 EDM-24-004 - Highway 3 Land Acquisition – Share Purchase
Agreement and Offer to Purchase
Resolution # 2024-080
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
A. THAT report titled EDM 24-004 Highway 3 Land Acquisition
– Share Purchase Agreement and Offer to Purchase be
received;
B. THAT the Share Purchase Agreement with Redling Farms
Ltd be approved and the Mayor and Clerk be authorized to
execute all documents required to effect the acquisition of
this corporation;
C. That the Offer to Purchaser from Edwin McLaughlin
Holdings (2014) Inc, as co-purchaser, be approved as
revised to reflect an additional upset limit, and the Mayor
and Clerk be authorized to execute all documents required
to effect the transfer of a portion of these lands; and,
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D. THAT By-laws to enter into a Share Purchase Agreement
with Redling Farms Ltd and to effect the Offer to Purchaser
from Edwin McLaughlin Holdings (2014) Inc, as well as
authorizing the Mayor and Clerk to execute any associated
documents for said transactions be presented to Council for
consideration.
Carried
14.4 Finance
14.4.1 FIN-24-008 - 2024 Draft Budget Summary and
Recommendations
Resolution # 2024-081
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
A. THAT Report # FIN 24-008 2024 Draft Budget Summary and
Recommendations Report be received as information; and
B. THAT the 2024 Operating Budget of $28,800,258 with a levy
of $17,676,194, and the 2024 Capital Budget of $22,972,600
with a levy of $3,082,500, being a combined budget amount
of $51,772,858 with $20,758,694 from taxation, be adopted;
and
C. THAT upon finalization of the County’s tax ratios and
discount factors, a By-Law be brought forward setting the
2024 Property Tax Rates.
Carried
14.4.2 Tax Rate Stabilization Fund
The following resolution was withdrawn by the mover:
Moved By: Councillor Parker
Seconded By: Councillor Luciani
A. THAT to an upset limit of $400,000 to meet the cost of living
percentage be moved from Tax Rate Stabilization Fund to
reduce the 2024 Tax Increase ; and
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B. THAT the same dollar amount from the 2023 Budget Surplus
be used to re-fill the Tax Rate Stabilization Fund; and
C. THAT the 12 month average of 2023 CPI be used as that
number.
Resolution # 2024-081
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT the Tax Rate Stabilization Fund Information Memo be
received as information.
Carried
14.5 Fire and Emergency Services
14.6 Operations and Development
14.6.1 OPD 22-048 Hangar Land Lease Agreement Taxiway G1-2
Resolution # 2024-082
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
A. THAT Council receives Report OPD 22-48 Airport Hangar
Land Lease Taxiway G1 Lot #2 as information;
B. AND THAT a By-Law be prepared to
A. Terminate the Land Lease Agreement with 2664165
Ontario Ltd (Jeff Howe) for Taxiway G1 Lot #2; AND
B. THAT By-Law 19-4320 be repealed.
C. AND THAT the Mayor and CAO be authorized to enter into a
new Land Lease Agreement for Taxiway G1 Lot #2 with the
Tillsonburg Flying School (Don Huras) retroactively effective
from November 1st 2022.
Carried
14.6.2 OPD-24-010 RFP 2023-012 Tillsonburg Airport Land Lease
Resolution # 2024-083
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Moved By: Councillor Spencer
Seconded By: Deputy Mayor Beres
A. THAT report titled RFP 2023-012 – Lease of Agricultural
Land at the Tillsonburg Airport be received as information;
and
B. THAT Council award RFP 2023-012 – Lease of Agricultural
Land at the Tillsonburg Airport to Glencar Farms, at a sum of
$138,800 per annum for a three-year term;
C. AND THAT a By-law authorizing Mayor and Clerk to execute
the Agricultural Land Lease Agreement with Glencar Farms
be brought forward for Council consideration.
Carried
14.7 Recreation, Culture and Parks
15. New Business
16. Consideration of Minutes
16.1 Advisory Committee Minutes
17. Motions/Notice of Motions
17.1 Councillor Rosehart - Bert Newman Park
Resolution # 2024-084
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
WHEREAS at their July 17, 2023 meeting, Tillsonburg Town Council
passed a resolution to secure the gates of Bert Newman Park nightly due
to an increase of vandalism; and
WHEREAS, vandalism has decreased due to the winter weather; and
WHEREAS, use of the park by nearby residents is in high-demand; and
BE IT THEREFORE RESOLVED
THAT the gates of Bert Newman Park be unlocked so that the park can be
fully reopened to use by residents; and
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THAT the Director of Recreation, Culture and Parks be permitted to lock
and unlock the gates at their discretion if any further issues arise.
Carried
17.2 Councillor Spencer - Black Heritage Event
Resolution # 2024-085
Moved By: Councillor Spencer
Seconded By: Councillor Luciani
WHEREAS Black Heritage Month is a nationally recognized event brought
into the House of Commons in 1995; and
WHEREAS the event is free event and open to all community members;
and
WHEREAS the event will be hosting speakers from Oxford County
Archives, curator of the Norwich and District Museum and Archives and
Oxford County Historians, sharing history, culture and heritage of
Tillsonburg and surrounding areas; and
WHEREAS the goal is to create and share culture and heritage, celebrate
neighbours networking with neighbours, and learning more about local
businesses and building connectivity; and
WHEREAS the Town of Tillsonburg supports the SAFE and Well Oxford
plan that acknowledges community-addressed advocacy for
implementation of community initiatives that deliver services that
acknowledge the expanse of human difference in Tillsonburg and Oxford
County, to create more inclusivity and celebrate diversity; and
WHEREAS, the Town has a Recreation, Culture and Parks department.
BE IT RESOLVED:
A. THAT the rental fee including taxes and insurance for the Black
Heritage Month event at the Tillsonburg Community Center
scheduled on February 25, 2024 in the amount of $490.39 be
allocated from the Tax Rate Stabilization Reserve; and
B. THAT the organizers of the Black Heritage Month event be
encouraged to apply for funding relief with the cultural grant
through the Town of Tillsonburg, Cultural, Heritage and Special
Awards Advisory Committee for subsequent events/years; and
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C. THAT Recreation, Culture and Parks staff provide a report to
Council in regards to a policy pertaining to waiving of total or partial
rental fees for open community events organized by non-profit or
not for profit organizations that enhance and celebrate culture in
the Town of Tillsonburg.
D. THAT staff be directed to bring to Council a grant policy to their
2024 Business Plan which includes community grant applications
and in-kind donations with a report to Council for consideration
prior to the commencement of the 2025 Budget deliberations.
Defeated
17.3 Councillor Parker - Grant Policy
The following motion will be presented at the next meeting:
Moved by: Councillor Parker
Seconded by: __________________
THAT staff be directed to bring to Council a grant policy to their 2024
Business Plan which includes community grant applications and in-kind
donations with a report to Council for consideration prior to the
commencement of the 2025 Budget deliberations.
18. Resolutions/Resolutions Resulting from Closed Session
19. By-Laws
Resolution # 2024-086
Moved By: Deputy Mayor Beres
Seconded By: Councillor Spencer
THAT the following By-Laws be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
19.1 By-Law 2024-011 A BY-LAW to Authorize a Share Purchase
Agreement with Redling Farms Ltd.
19.2 By-Law 2024-012 A By-Law to authorize an Offer to Purchase from
Edwin McLaughlin Holdings (2014) Inc., as co-purchaser.
19.3 By-Law 2024-013 A By-Law to Authorize a Personnel Policy
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19.4 By-Law 2024-014 A By-Law to enter into an airport hangar land lease
agreement with Tillsonburg Flying School (Don Huras) for Taxiway
G1-2, and to repeal By-Law 4320.
19.5 By-Law 2024-015 A By-Law to authorize a land lease agreement
between the Town of Tillsonburg and Glencar Farms for agricultural
purposes
19.6 By-Law 2024-017 A By-Law to Appoint Members to the Down Town
Tillsonburg Business Improvement Area
Carried
20. Confirm Proceedings By-law
Resolution # 2024-087
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT By-Law 2024-016 A By-Law to Confirm the Proceedings of the Council
Meeting held on February 12, 2024, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
21. Items of Public Interest
22. Adjournment
Resolution # 2024-088
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT the Council meeting of February 12, 2024, be adjourned at 7:56 p.m.
Carried